Marian SternSusanna Doyle#####################################
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1. HOW DO I?2. GETTING STARTED3. MENUS & DIALOG BOXES4. SMARTICONS5. SCRIPTING & FORMULAS6. MESSAGES7. SHORTCUTS
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a. How Do I?b. What's New?c. Top 10 Taskse. Search IndexRef a. Setting UpRef b. WorkspaceRef c. ShortcutsRef d. ScriptingRef e. @FunctionsRef f. Troubleshooting.
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Use DatabasesUse ViewsUse DocumentsSearch for InformationUse MailPrint Documents and ViewsKeep Notes SecureShare Information With Other ApplicationsUse Notes Away from a NetworkDesign Notes DatabasesManage Notes DatabasesAdminister Notes Servers---Where is this Release 3 command?What are the important new features?What changed at the last minute?How do I upgrade my site to Release 4?----Things you do before startingThings you do every dayThings you do frequentlyOther things-----About NotesSetting Up NotesStarting & Stopping NotesAbout Other Notes Documentation------About MenusAbout the SmartIcons PaletteAbout WindowsAbout FoldersAbout Split PanesAbout the Status Bar-------SmartIcon ShortcutsMouse ShortcutsKeyboard Shortcuts--------About ScriptingLotusScript BasicsLotusScript Reference----------@Functions Basics@Functions Reference@Commands Basics@Comands Reference---------About MessagesAbout Customer SupportList of Messagest
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About Lotus Notes Release 4.1 Release Notes
This database contains the online version of the Lotus Notes
Release 4.1 Release Notes.
These Release Notes contain the following chapters:
1 Welcome
introduces you to Notes and tells you where to find additional information.
2 What's New
tells you about the new features and enhancements in this release.
3 Things You Need to Know
describes supported platforms and environments and other information that you need to know before installing this release.
4 Troubleshooting
describes limitations and caveats associated with this release of Lotus Notes.
5 Documentation Updates
describes errata and updates to the Notes documentation.
6 Interoperability
describes known restrictions or potential incompatibilities between the R4 and R3 release versions of Notes. This chapter also describes known interoperability issues among R4 platforms.
You can edit the documents in this database to suit the particular needs of your site. However, if you do edit the contents of this database, it must be strictly for the sole use of users within your organization. You cannot resell or otherwise distribute this documentation, modified or unmodified, to anyone outside your organization. Lotus
assumes no responsibility for the technical accuracy of any modifications made to this documentation.
The following information applies to the United States and Canada only:
The latest Lotus Notes Release 4.x technical bulletins, product specifications, and upgrade information are available through Lotus Fax support. All you need is a touch tone phone and a fax machine. To use this support service, call Lotus re:Quest at 1-800-346-3508 or (617) 253-9150 in the United States. In Canada, call 1-800-565-5331.
If you print these Release Notes, we recommend you print on regular 8.5-by-11 inch paper, using a laser printer. This ensures that page size and other formatting is maintained.
Close this window to access the Lotus Notes Release 4.1 Release Notes database.
FOLDER_DIRECTORY_OBJECT
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OLE objects created in R4 cannot be launched in R3. When attempting to launch an R4 created object in R3, you will get the message:
This object cannot be edited because it was created with a newer version of Notes.
If you need to use OLE objects between R3 and R4, create the object first in R3, and then it can be launched and/or edited in either R3 or R4.
Lotus Notes 4 Working Model
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a. Contents\c. Troubleshooting
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Notes Release Notes
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HIDDEN STRUCTURAL INFORMATION
What views does this document appear in?
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01 What's new?02 Things you need to know03 Troubleshooting04 Documentation updates05 Interoperability
What top-level category does this document appear in?
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BookAssign this topic to a section in a view
- What's new categories -01 Welcome02 New Features03 New Platforms- Things you need categories -01 Directory Install and CD-ROM Structure02 Platforms and Requirements03 Memory and System Support Requirements04 Network Protocol and Method Requirements05 LotusScript06 InterNotes Web Navigator- Troubleshooting categories -01 Install Caveats02 Workstation Caveats03 Application Design Caveats04 Server Caveats05 Security Caveats06 Networking Caveats07 LotusScript and LotusScript Extension Caveats08 MAPI Service Provider Caveats- Documentation categories -01 Administrator's Guide- Interoperabilty categories -01 Notes R4 and R3 on the Same Workstation02 Notes R4 Platform Interoperability03 Notes R4 Server and Notes R3 Server Issues04 Notes R4 Server and R3 Workstation Issues05 Notes R4 Workstation and Notes R3 Workstation Issues06 Notes R4 Workstation and R3 Server Issues
What subcategory does this document appear in?
SectionAssign this topic to an Applications view
- Things you need subcategories -Certified Platforms for Release 4.1Operating Systems and Networking PlatformsMemory RequirementsSystem Support LevelsMethods SupportedProtocols Supported- Troubleshooting subcategoriesOS/2 OnlyWindows 95 OnlyWindows OnlyPC Platforms (don't use this - use the one above)UNIX PlatformsAdministraton SecurityServer SecurityWorkstation Security
The documents in this view describe interoperability issues that relate to using any Notes Release 4 workstation feature on a workstation that runs Notes Release 3, and the converse, using any Notes Release 3 workstation feature on a workstation that runs Notes Release 4.
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The term "R3" refers to all Lotus Notes releases, numbered sequentially from 3.0 to the latest 3.x release. The term "R4" refers to all Lotus Notes releases, numbered sequentially from 4.0 to the latest 4.x release.
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* The following occurs when you are working from an R4 workstation and you create a new agent or edit an existing agent or R3 macro
If your edits are compatible with R3 -- that is, they do not use any special R4 features -- they will be saved in R3-compatible format, and a message will appear on the status bar that confirms this. The agent/macro will be executable in both R3 and R4 , even though it was created or edited in R4.
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If, however, the edits use new R4 features, when you save the agent, an InfoBox appears on the screen warning that the agent will not be editable in Notes R3.
* You can only edit R4 @Functions and @Commands if you are running Notes R4 on your workstation. You cannot edit R4 @Functions and @Commands if you are running Notes R3. For example, if you have a button, field, or agent formula that contains a new R4 @Command or @Function, Notes R3 reads the @Function/@Command as @function([]). Attempting to save the button, field or agent formula only generates an error. You cannot save them until you remove the R4 @Functions and @Commands.
* If you try to execute an R4 @Function or @Command while running R3 on your workstation, you will receive an error message. For example, in a form field with a default formula of @Pi, Notes will generate an error each time you try to compose the form or open any form that was created and saved in R4.
* If you know that a formula will be used in R3, any R4 @Function should be coded with @If and @Version (@Version returns "114" for notes R3). For example:
@If(@Version="114";3.14;@Pi)
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@Command versus @PostedCommand
* @Command is redesigned in Notes R4 and is not backward-compatible with Notes R3. If you have a Notes R4 application that uses this function and is accessed by R3 clients, use @PostedCommand instead.
@PostedCommand is Notes R3-compatible and interpreted in R3 as @Command. Similarly, @Command in a Notes R3 application will be interpreted by R4 as @PostedCommand, thereby preserving its R3 functions.
* Use the @PostedCommand([FileSave]) command instead of the @Command([FileSave]) in formulas that modify and save a document(s). If you write a formula, for example:
Field LastChange := @Text(@Now);
@Command([FileSave])
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that modifies a field in a form and then saves the form using the @Command([FileSave]) command, Notes will ask you if you want to save your changes, even though all changes have already been saved. This is because in Notes R4.x, execution of the formula includes execution of @Commands as part of the formula and occurs before a document is marked as modified by the Field statement. Notes executes then executes @PostedCommand([FileSave]) to save any modifications you've made.
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Because of internal database design changes in encapsulated databases, existing R3 Notes documents must be edited and resaved before sending with Notes R4 Alternate Mail to a cc:Mail user with Notes R3.
If the document is not edited and resaved, the R3 Notes client/workstation will not succeed in opening the encapsulated database and receive the error message:
Cannot initialize database view. Use Tools Replicate.
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Accessing external data with @Db functions
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Formulas with @DbColumn("DLENS";...), @DbCommand("DLENS";...), or @DbLookup("DLENS";...) will not work until an ODBC data source has been defined on the client system, and appropriate ODBC software (driver manager and driver) installed. The error message when the data source is unknown is
@Db connection to the external database failed - possible invalid data source name, ...
and the string
Error loading driver
returned by the function.
For convenience, we suggest defining an ODBC data source name that matches the DataLens data source name. The tool used to define this name varies with the operating system and may appear in the Control Panel or in an "ODBC Driver Pack" object, once installed. Information about the DataLens data sources is contained in the DATALENS.INI file which should be in the LOTUSAPP\DATALENS directory on the client system. The system may have a LOTUS.INI file that identifies the location of the LOTUSAPP directory.
You do not need to change the @Db formulas.
Saving design elements in Notes R4
1st lev para
It is very important for application designers to remember that resaving design elements in Notes R3 that were created in Notes R4 will remove all existing R4 features from that design element. For example, a form created in R4 that contains subforms, layout regions, sections, and actions loses all R4 features when the form is redesigned and saved in R3.
Sections
Sections are different in Notes R4 compared to R3, both when you invoke them and create them.
Do not edit sections created in R3 while in Notes R4. You may experience problems.
Subforms
* If you are running Notes R4 and change a subform, but do not resave the form , Notes will not list the subform titles in the
Design - Form
dialog box; subforms cannot be edited from Release 3.
that contains it, when the document that holds the subform is accessed using Notes R3, the subform appears as though it has not been changed. This is because a snapshot of the subform is saved within the form at the time the form is saved. R4 designers can check the subform property (hide subform from R3 users) to prevent a snapshot of the subform from being stored with the form containing it. In this case, the R3 user will not see any of the subform.
Designers must resave all forms in Notes R4 that contain a changed subform in order for Notes R3 users to see their latest design edits.
* If you are running Notes R3, Notes R4 computed subforms will not display even though you are able to access the forms and documents that contain them. The computed subform is removed from the form or document.
* If you are running Notes R3 and you access a Notes R4 database that contains subforms,
Notes will not list the subform titles in the
Design - Form
dialog box; subforms cannot be edited from Release 3.
Templates
Release 3 Notes workstations may have problems using databases that were created with Notes Release 4 application templates. Such difficulties range from simple display problems, such as text that uses Hide-When formulas, to entire areas of functionality that cannot be run from the Release 3 workstation, such as LotusScript agents. Lotus recommends that you use the Release 4 templates only from a Release 4 workstation.
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Do not use Notes R4 @Functions in a view formula unless the database is located on a Notes R4 server. You can edit view formulas, such as selection or column formulas, within an R4 database and use R4 @Functions. However, if the database is located on a Notes R3 server and you try to use a view that contains R4 @Functions, you will receive an error message. The R3 server is able to build the view but is unable to recognize the R4 @Functions.
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Availability of new Notes R4 features in R3
Features that are new to Lotus Notes in Release 4 are not available to you when you open a Notes R4 database from Notes R3.
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Full Text Indexes
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* In Notes Release 4, you can read a Notes Release 3 full-text index, but word-highlighting information is not available for a Notes Release 4 workstation if you keep the index in an R3 format. To change an R3 index to an R4 format, rebuild the index using Notes R4.
* If an R3 index is updated from Notes R4, it will be converted to an R4 index making it unusable from the R3 workstation.
* Notes R3 cannot read a Notes R4 index.
Because of this, if you have a mixture of R3 and R4 users using the same database, you must keep the index in R3 format and update it only from an R3 workstation.
Hotspots
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When you access a Notes R4 database from Notes R3 and use hotspots, these are some of the behaviors that you can expect:
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* Link hotspots display the link pasted but not the text border, leaving the hotspot text unaffected. The document links work correctly, however, database and view links are not activated.
* Formula and action hotspots are removed completely, leaving the hotspot text unaffected.
Navigators
* When you open an R4 database that contains navigators while running R3, the navigator titles appear in the main View menu but when you select a navigator, you get the following error message:
This view is obsolete and requires missing field list. Please edit and resave the view.
You will not be able to change the view. To avoid this problem, do not select a navigator view.
* When you open an R4 database that contains navigators while running R3, the navigator titles are listed in the
Design - View dialog box but cannot be opened. Notes displays the error message:
note item not found
* Be aware that large bitmaps in navigators may produce the error
Memory allocation exceeded 65,000 bytes
if encountered in Release 3. This may occur when accessing the View menu or when using a Database Design Tool such as Design Synopsis.
Opening R3 databases from R4 and vice versa
Working with different releases of Notes on the same workstation can cause delays when opening local databases. If you open a local R3-created database using the Notes R4 client, Notes builds the view using a Notes R4 format. If you then view the same database using Notes R3, the view is rebuilt again, this time in a Notes R3 format.
Using compatible file formats
* The .NS3 extension naming convention allows a database to retain the Notes R3 internal database structure. Without an .NS3 extension, an R3 database can be transformed to the new R4 internal design structure or be created with this structure from Notes R4.
* If you use an R3 workstation and open an .NS3 database that has some R4 features, most new UI features from R4 will not appear, but when using the R4 features below, anything defined within the feature will appear in R3:
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standard sections
form layout regions
multiple column keyword fields
controlled sections
Views
R4 Notes Views are not compatible with R3 Views. Notes Views have changed significantly in R4 with many new features added.
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Adding and deleting workspace pages
* There are two new functions in Notes R4 related to workspace pages: one for creating new pages and one for deleting them. To create a workspace page, users select any existing workspace page's tab, and then choose the new option Create - Workspace Page. This inserts a new workspace page before the currently selected tab. Similarly, if you select a workspace page's tab and select Edit - Clear
(or press the
Delete key), Notes deletes the workspace page, after first removing all of the icons from the page.
* Notes R3 handles only six workspace pages. Any Notes R4 desktop file with exactly 6 pages can be opened in Notes R3. However, the first time an R4 user tries to create or delete a workspace page, they receive a warning message stating that once the operation is performed, the workspace file (DESKTOP.DSK) will no longer be usable by pre-R4 users. At this point, you can choose the option to cancel or proceed.
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If the user proceeds, and then tries to use the DESKTOP.DSK file with Notes R3, Notes displays a message stating that the workspace file is corrupt, and attempts to recreate it.
To regain R3 compatibility for the modified DESKTOP.DSK file, the user can add/delete pages until the workspace again consists of 6 pages that contain database icons (not including the Replicator page, which is not stored in DESKTOP.DSK).
Using older versions of DESKTOP.DSK with R4
* If you are using a Note R3 or prerelease version of the Notes R4 DESKTOP.DSK file and are now running the shipped version of Notes R4 on your system, opening large databases may produce the error message
Cannot find field definition: sharedfieldname
. If this happens, use the Compact feature on your desktop and remove, then readd, the database to your desktop.
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Body Text
The Release 4 Mail template (StdR4Mail) was designed to coexist in a Notes network where some users may still be using Notes Release 3 or using the Release 3 Mail template (StdNotesMail). However, some problems will occur when messages that employ new Release 4 functionality are sent to persons using Notes Release 3 or using StdNotesMail.
This document describes new features in StdR4Mail which will not work correctly when sent to a Release 3 or StdNotesMail user. When such a feature exists, this document describes how the feature will appear in the R3 user interface and what the R3 user can expect to see when this occurs. Descriptions include suggestions for resolving specific problems.
In this document the term "R4 user" refers to a person who is using Notes Release 4 and StdR4Mail; the term "R3 user" refers to a person who is using the Release 3 mail template.
Letterheads
The Letterheads feature is implemented in Release 4 using a layout region to define a graphical message header:
?_?__
`!b`1
7`^///?
?b___
`bOOO
`<b!R
S2DDE_OPEN_LOTUS
ATE \"\*\"}/FSx{
[Notes]OS2DD
INDDE_OPEN_QE=[O
E_OPEN_LOTUS
\"\*\"}/FSx{
In order to display the Letterhead of a message, the recipient must be using the standard mail forms from the StdR4Mail template. If the recipient is an R3 user, they will not see the Letterhead graphic. No information is lost, however, since the R3 user can still determine the time the message was sent and who sent the message:
?_?__
`!b`1
7`^///?
?b___
`bOOO
`<b!R
TrackingSundanc
ACLElton ACLBru
e NewReplica ACL
plica ACLClapton
a ACLElla NewRep
DITORIALKB_XSUPP
When a person running the Release 3 client encounters a Letterhead that is in the body of a message, as when a message has been forwarded, the R3 client will draw the layout region as best it can and the result looks like this:
?_?__
`!b`1
7`^///?
?b___
`bOOO
`<b!R
The information about the sender of the message and the time that it was sent, which normally appears inside of the Letterhead, is drawn outside of the Letterhead graphic. Again, no information is actually lost by the R3 mail user, although the From and Date information may be hard to read when certain Letterheads are employed.
There is no workaround. For efficiency, the graphic of a Letterhead is not stored in a message when it is sent; the graphic is actually stored in the StdR4Mail template itself. Therefore, there is no way that the Letterhead can be displayed to a R3 user.
Mood Stamps
Mood Stamps are graphical stamps that an R4 user can add to a message to help convey the intent of the message. The Mood Stamp graphics appear in the Memo, Reply and Reply With History forms, between the Subject and body of a message:
?_?__
`!b`1
7`^///?
?b___
`bOOO
`<b!R
When a R3 user receives a message with a Mood Stamp, the graphical stamp will not appear on the form:
?_?__
`!b`1
7`^///?
?b___
`bOOO
`<b!R
st from the R4 P
ist of the R4 Ph
he R4 Ph
of the R4 Ph
of the R4 Ph
of the R4 Ph
of the R4 Ph
There is no workaround. For efficiency, the graphic of a Mood Stamp is not stored in a message when it is sent; the graphic is actually stored in the StdR4Mail template itself. Therefore, there is no way that the Mood Stamps can be displayed to an R3 user.
Reply To/Reply By
R4 users can use Actions - Special Options to change the person that replies to a message are sent to. R4 users can also specify a date by which a message should be acted on:
?_?__
`!b`1
7`^///?
?b___
`bOOO
`<b!R
Neither the "Reply To" or "Reply By" attributes of a message will function correctly when sent to an R3 user:
?_?__
`!b`1
7`^///?
?b___
`bOOO
`<b!R
of the R4 Ph
As a workaround, support for the ReplyTo and ReplyDate fields can be added to the R3 mail template. Edit the Memo and Reply forms in MAIL.NTF:
bullet
. Add a text computed for display field called dReplyTo with the value formula "@If(ReplyTo="";From;ReplyTo)". This will display the ReplyTo field if it exists.
. Add a text computed for display field called dReplyDate with value formula "@If(ReplyDate="";"No Date";@Text(ReplyDate))". This will display the ReplyDate field if it exists.
. Make the paragraphs containing dReplyTo and dReplyDate hidden when in edit mode.
. Change the default value formula for the SendTo field in the Reply and Reply To All forms to include: "@IsAvailable(ReplyTo); ReplyTo". This will cause replies to be addressed to the address specified in the ReplyTo field.
Tasks
R4 users can create Tasks that can be delegated to another R4 user:
?_?__
`!b`1
7`^///?
?b___
`bOOO
`<b!R
Since the StdNotesMail template does not contain a Task form, if a Task is sent to an R3 user that user will not be able to view it or take action on it. When the R3 user attempts to open the Task, a dialog will appear telling them that they do not have the appropriate form:
?_?__
`!b`1
7`^///?
?b___
`bOOO
`<b!R
Furthermore, much of the information in the Task - while it is actually in the message itself - will not be visible to the R3 user:
?_?__
`!b`1
7`^///?
?b___
`bOOO
`<b!R
"@If(InheritedDB
InheritedSubject
text computed fo
played if it exi
As a workaround, a simplified Task form can be added the R3 template which will allow R3 users to view the contents of a Task that has been sent to them, but not act on it.
. Make a copy of the Memo form.
. Rename the form using Design -> Form Properties to "(Task) | Task". This will cause the form to be hidden to the user, but it will still load when a Task is received.
. Add a keyword computed for display radio button field called "dImportance" to the form with these keyword values: None|N, High (1)|H, Medium (2)|M, Low (3)|L.
. Add a text computed for display field called dDueDateTime with the value formula "@If(DueDateTime=""; "None"; @Text(DueDateTime))". This will cause the due date of the Task to be displayed if it exists.
. Add a text computed for display field called dStartDate with the value formula "@If(StartDate=""; "None"; @Text(StartDate))". This will cause the start date of the Task to be displayed if it exists.
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Bookmark
A Bookmark is a message that can be sent to a user to help them find a document:
?_?__
`!b`1
7`^///?
?b___
`bOOO
`<b!R
Peter O'Lea
The StdNotesMail template does not contain a Bookmark form. When a Bookmark is mailed to an R3 user, the R3 user will see a dialog box informing them that there is no Bookmark form in their mail template:
?_?__
`!b`1
7`^///?
?b___
`bOOO
`<b!R
The R3 user will then see the following information. Note that some of the information about the Bookmark is not visible:
?_?__
`!b`1
7`^///?
?b___
`bOOO
`<b!R
"Bookmark" can be added to the alias list of the R3 Memo form. This will prevent the user from seeing the dialog informing them that a form is missing.
A Bookmark form can also be added to the R3 mail template to support additional functionality in the Bookmark form:
. Make a copy of the Memo form.
. Rename the form using Design -> Form Properties to "(Bookmark) | Bookmark". This will cause the form to be hidden to the user, but it will still load when a Bookmark is received.
. Add a text computed for display field called dInheritedDBTitle with the value formula "@If(InheritedDBTitle=""; "None"; InheritedDBTitle)".
. Add a text computed for display field called dInheritedSubject with the value formula "@If(InheritedSubject=""; "None"; InheritedSubject)".
. Add a text computed for display field called dFlowStatus with the value formula "@If(FlowStatus=""; "None"; FlowStatus)".
. Add a text computed for display field called dDueDateTime with the value formula "@If(DueDateTime=""; "None"; @Text(DueDateTime))". This will cause the due date of the Bookmark to be displayed if it exists.
Serial Route Memo
A Serial Route Memo allows an R4 mail user to create a message with a predefined routing list. The message automatically keeps track of the persons remaining in the route:
?_?__
`!b`1
7`^///?
?b___
`bOOO
`<b!R
The R3 StdNotesMail template does not contain a Serial Route Memo form. When a R3 mail user opens a Serial Route Memo they will see a dialog box informing them that they do not have the appropriate form:
?_?__
`!b`1
7`^///?
?b___
`bOOO
`<b!R
The information about the route - while still in the message itself - will not be visible to the R3 user. Furthermore, there will be no way for the R3 user to continue the message along its route:
?_?__
`!b`1
7`^///?
?b___
`bOOO
`<b!R
The Serial Route Memo is a complicated R4 form: it is not possible to implement it using R3 functions. You should add a form to the R3 template which informs the user that they cannot take action on the Serial Route Memo and should notify the originator of the message:
. Make a copy of the Memo form.
. Rename the form using Design -> Form Properties to "(Serial Route Mem) | Route". This will cause the form to be hidden to the user, but it will still load when a Bookmark is received.
. Add static text to the form which states
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Note: This Memo is being routed by [dOriginator], who is using Notes Release 4. Please notify this user that this Memo cannot be routed any further because you are currently using Notes Release 3
where [dOriginator] is a names computed for display field which has the value formula "Originator".
Phone Message
The R4 Phone Message form has been improved from R3 with a more graphical appearance, based on the common office Out Of The Office stationery. R3 users will not see the new graphic.
New values have also been added to the PhoneReason field and if an R4 user selects any of these, the R3 user will not see them. Furthermore, the R4 Phone Message form implements PhoneReason using keyword synonyms, rather than sending the entire text of the PhoneReason selected. For example, in R3 when the sender of a Phone Message selected "Returned Your Call" as a PhoneReason, the entire text of the selection was sent as part of the message. In R4, what actually gets sent is a synonym "R".
As a workaround, the keyword list from the R4 PhoneReason field should be pasted into the keyword list of the R4 PhoneReason field.
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Solaris, NLM, and SPX/SPXII configurations
Body Text
You may encounter problems running Notes Release 4 between Sun Solaris and Notes NetWare Loadable Module (NLM) servers that use SPX. If your system configuration enables a Notes user to go between a Notes R4 Solaris server and a Notes R3 or R4 NLM 4.1 server, be certain that you are using the latest SPX module (SPXS.NLM) on your NLM server. You can obtain this module from Novell.
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If you have a system that includes more than one Notes server and you are planning to upgrade one or more servers to Notes R4, please carefully evaluate your template and replication settings in the Public Address Book using the following information.
Setting template names in Notes R3
If you are running Notes R3, you set template names in the Design Template Options dialog box (File - Database - Information - Design Template). Normal settings for an R3 Name and Address Book are:
indent bullet
(unchecked) Database is a Design Template
(checked) Inherit Design from Template
Based on Template: "StdNotesAddressBook"
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Setting template names in Notes R4
Notes R4 settings have labels that are similar to those in R3 and are on the Design tab of the Database Properties box (File - Database - Properties).
Setting template replication settings in Notes R3
In Notes R3.x, you determine template settings replication using the Replication Settings dialog box (File - Database - Information - Replication). The normal setting for a Notes R3.x Name and Address Book is:
(checked) Replicate database Title, Categories and Template Names
Setting template replication settings in Notes R4
The Notes R4 equivalent setting is located in the Send section of the Replication Settings dialog box available on the Basics tab of the Database Properties dialog box (File - Database - Properties). It is labeled "Do not send changes in database title and catalog info to other replicas", and is normally unchecked.
Managing template names in an R3/R4 environment
If the settings on any of your servers are different from the above, you must avoid the situation in which some servers have the Notes R4 template name "StdR4PublicAddressBook" entered as the design template name and other servers have the Notes R3.x template name "StdNotesAddressBook" entered as the design template name.
If the situation described above occurs, the Notes R3 servers will refresh the R4 design whenever the server's Design task runs, creating unpredictable results. There are two ways to manage this.
Method 1.
Set all servers to replicate template names using the following settings:
Notes Version
Dialog Box
Setting
Notes R3.x
Replication Settings
Check "Replicate database Title, Categories and Template Names"
Notes R4
Database Properties;
Basics Tab
Uncheck "Do not send changes in database title and catalog info to other replicas"
When you use the above settings, the Notes R3.x servers will have the template name "StdR4PublicAddressBook" listed, but because they do not have this template, they will not attempt to refresh the Name and Address Book design. Instead, they will post a warning message to the Notes Log.
Method 2.
Set servers to not replicate template names using the following settings:
Notes Version
Dialog Box Name
Settings
Notes R3.x
Replication Settings
Design Template Options
Uncheck "Replicate database Title, Categories and Template Names"
Uncheck "Inherit Design from Template"
No entry in the "Based on Template" field
Notes R4
Database Properties; Basics Tab
Check "Do not send changes in database title and catalog info to other replicas"
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Body Text
The documents in this view describe interoperability issues that relate to using any Notes R4 server on a system that also runs Notes R3 servers.
Throughout these documents, the use of the term "R3" refers to all Lotus Notes releases, numbered sequentially from 3.0 to the latest 3.x release. The term "R4" refers to all Lotus Notes releases, numbered sequentially from 4.0 to the latest 4.x release.
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Lotus does not recommend that you configure a Notes R4 workstation with a Notes R3 server. Although Notes R4 workstations that access Notes R3 servers will work with some known limitations, the R4 workstation will have a superset of features that cannot be recognized by an R3 server. This places an important responsibility on the user to know which features can be used successfully and which cannot, based on the server to which they attach.
In general, Notes R4 workstations are fully compatible with Notes R3 servers. However, certain new feature enhancements in Notes R4 require that you review and possibly redesign the way you currently manage Notes servers and workstations in your network. The following sections describe some of the limitations you must consider as part of this process. See also the
Migration Guide.
Body Text
Lotus does not recommend that you migrate Notes R3 workstations to Notes R4 before home servers are converted to R4. In such situations, the user would not be able to correctly use the following features:
indent bullet
folders
many types of agents
selective replication
many mail functions
exchange read marks
A user who is running Notes R4 on their workstation may access a Notes R3 application on an R3 server, that is NOT their home server, as long as they do not use these features.
Body Text
A Notes R4 hidden database is not backward-compatible with Notes R3. You can access a Notes R4 hidden database only from R4 workstations and servers.
In Notes R4, a database is hidden by replacing its design using File - Database - Replace Design, and checking the "Hide Formulas and LotusScript" check box. Besides removing design functionality, similar to the R3 hidden database, any @Function or LotusScript formulas (agents, buttons, computed fields, and so forth) are encrypted.
A Notes R3 workstation/server (or R4 workstation if the database is on an R3 server) cannot decode the R4 encryption. Some of the symptoms are an error message when you try to open an encrypted database on an R3 server. If the database is on an R4 server and you are working from an R3 workstation, the database will be opened, but when the workstation tries to evaluate the encrypted formulas, such as composing a form with computed fields, executing @Function or LotusScript buttons or agents, and so forth, the result is an error or unexpected behavior.
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Body Text
Any user working from an R4 Notes workstation can create, modify, or read documents that are located on a Notes R3 server.
The documents in this view describe the interoperability limitations that relate to using any Notes Release 4 workstation feature with a server that runs Notes Release 3. Throughout these documents, the use of the term "R3" refers to all Lotus Notes releases, numbered sequentially from 3.0 to the latest 3.x release. The term "R4" refers to all Lotus Notes releases numbered sequentially from 4.0 to the latest 4.x release.
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Body Text
This view provides caveats that relate to interoperability between a Notes R4 server and a Notes R3 workstation. Although Notes R4 servers are fully compatible with Notes R3 workstations, you may want to be aware of new feature enhancements in R4 that require you to manage the Notes servers and workstations in your network differently and possibly change some aspects of your current setup.
Throughout these documents, the use of the term "R3" refers to all Lotus Notes R3 releases, numbered sequentially from 3.0 to the latest 3.xx release. The term "R4" refers to all Lotus Notes R4 releases numbered sequentially from 4.0 to the latest 4.x release.
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A Notes R3 workstation can access any database created by Notes R4 if it accesses the database via an R4 server. If an R3 workstation attempts to access an R4 database locally, Notes will display the message
Invalid NSF Version.
To create an R3-compatible database using R4, you must specify a file extension of .NS3 when creating the database.
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Body Text
When an R3 workstation or server tries to access an R4 NDS-named Notes server, the following error message is received
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unable to read Notes server network address from Netware bindery.
This error indicates that the NDS server name is entered in the Net Address field of the Notes server document in the Name and Address Book. An R3 workstation/client may encounter this problem at installation or when attempting to establish a remote connection. This can happen when the Notes R3 workstation or server accesses a Notes R4 Name and Address Book that contains an NDS name in the NetAddress field of the Server Record.
You can resolve this problem in several ways:
bullet
- Install Notes R3 Client R3.35 which contains the bug fix.
- Install and use the R3 workstations or servers with an R3 Name and Address Book
- R3 clients/workstations could use an R4 Address Book without NDS Names in the NetAddress Field of the Server connection record.
- Upgrade to a Notes R4 Workstation.
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When installing Notes for UNIX R4.1 onto a Workstation that is running R3.x, be aware of the following caveats:
indent Note
Warning:
Be sure to install Notes for UNIX Release 4.1 in a new directory that does not contain a pre-existing version of Notes for UNIX R3 software. If you install Notes R4.1 in the same directory with R3, Notes will be unusable.
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UNIX Users Accounts
Install R4.1 user data files into a new UNIX user account. Use the following table to determine where to copy other R3 files in order to have them accessible by R4.1.
All references to R4 apply to all Notes releases R4 or later.
File Type
$&@8U
Instructions
R3 database files
$&@8U
R3 desktop.dsk files can be used in R4 if you copy them into the new R4 data directory.
R3 desktop.dsk files
$&@8U
R3 desktop.dsk files can be used in R4 if you coping them into the new R4 data directory .
R3 ID files
$&@8U
R3 user ID files can be used in R4 by coping them into the new R4 data directory .
"Helvetica
This document describes installing and using Lotus Notes Release 4.1 on a workstation that runs Windows
with Notes Release 3.x. To use Notes Release 4.1 and Release 3.x on your Windows workstation, follow these steps:
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Before Installing
bullet
. As a routine precaution, back up all Notes files on the workstation and save them on a diskette or file server. Include
NOTES.INI
(in the Windows subdirectory)
, DESKTOP.DSK, NAMES.NSF
, and your
USERNAME.
file (in your Notes data directory). Create a separate data directory for these files for Notes R4.1. Be sure to save any local databases as well.
. Remove your Notes directories from the PATH statement in AUTOEXEC.BAT.
. Move your R3.x NOTES.INI file from the \WINDOWS directory to your R3.x Notes directory. Delete NOTES.INI from the \WINDOWS directory.
Installing Notes R4.1
Body Text
Be sure to install Notes Release 4.1 in a new directory that does not contain a pre-existing version of Notes R 3 software. To install Notes R4.1, follow the instructions in the Install program.
indent Note
Note:
Install all Notes R4.1 files into different directories from the ones used for R3.x files. All Notes R4.1 files must be completely separate from R3.x files. Be sure that during the install that you specify the new directory for both the data and program files. (The examples below assume R41NOTES as the directory name for both.)
After Installing
. After you install R4.1, move the new \WINDOWS\NOTES.INI file to the R4.1 Notes directory. Delete NOTES.INI from the \WINDOWS directory.
. In the Main Group window (or wherever the Notes icon appears), highlight the Notes R3 icon.
. Select File - Properties and adjust the properties for the Notes R3 icon as follows:
Description - Notes Release 3
Command Line - c:\notes\notes.exe =c:\notes\notes.ini
Working directory - c:\notes
Note that there is no space between the = sign and the drive indicator.
. Select OK.
. Highlight the Notes R4.1 icon.
. Select File - Properties and adjust the properties for the Notes R4.1 icon as follows:
Description - Notes Release 4.1
Command Line - c:\r41notes\notes.exe =c:\r41notes\notes.ini
Working directory - c:\r41notes
Note that there is no space between the = sign and the drive indicator.
. Select OK.
You can now run either version of Notes.
NOTE
Opening Notes from anywhere other than the Program Manager does not work with the method described above.
Courier Bold
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This document describes installing and using Lotus Notes Release 4 on a workstation that runs the OS/2 Presentation Manager
with Notes Release 3.x. To use Notes R4 and Notes R3.x on your OS/2 workstation, follow the steps below.
Chead
Before Installing
bullet
As a routine precaution, back up all Notes files on the workstation and save them on a diskette. Include
NOTES.INI, DESKTOP.DSK, NAMES.NSF
, Notes ID file, and
CONFIG.SYS
. Be sure to save any local databases as well. Create a separate data directory for these files for Notes R4 (You can instruct Notes to do this automatically during install.)
Copy
CONFIG.SYS
and save it with a new name (such as,
CONFIG.R3
). This will be the
CONFIG.SYS
file you use for running Notes R3.x.
Edit the original
CONFIG.SYS
to remove the Notes R3.x program and data directories from the
LIBPATH,
PATH
statements. This ensures that Notes does not upgrade your R3.x
NOTES.INI
and
DESKTOP.DSK
during R4 installation and setup.
If you use the Main Group window to start Notes, change the name of the program (for example, Notes R3.x). This ensures that you can run Notes R3.x from Program Manager - Main Group.
Reboot. You must reboot in order for the changes in
CONFIG.SYS
to take effect.
Installing Notes R4
To install Notes R4, follow the instructions in the Install program.
indent Note
NOTE
Install all Notes R4 files into different directories from the ones used for the R3.x files. All Notes R4 files must be completely separate from R3.x files. Also, during installation be sure to answer Yes to allow Notes to modify
CONFIG.SYS
. Otherwise, you must manually edit the
LIBPATH
statement to include the Notes program directory, and edit the
statement to include the Notes program and data directories.
After Installing
If you want the R4 workspace to contain the same database icons and settings as R3.x, copy
DESKTOP.DSK
from the R3.x data directory to the R4 data directory.
Reboot. You must reboot in order for the changes in
CONFIG.SYS
to take effect.
Copy
CONFIG.SYS
and save it with a new name (for example,
CONFIG.R4
). You now have two versions of
CONFIG.SYS
; one for R3.x and one for R4.
You can start Notes R4 to finish Setup by typing
NOTES
at the OS/2 full screen or Windows prompt, or by selecting it from the Main Group window.
You can rename the Notes R4 program (for example, Notes R4) to distinguish between the two versions of Notes on the workstation.
Switching Between R3.x and R4
To run either version of Notes, you must copy the appropriate
CONFIG
file to
CONFIG.SYS
(making sure to backup the original
CONFIG.SYS
first) and reboot. For example:
To switch to R3.x
, type
COPY CONFIG.R3X CONFIG.SYS
and reboot.
To switch to R4,
type
COPY
CONFIG.R40 CONFIG.SYS
and reboot.
You can create two batch (.
) files to perform these path changes.
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Body Text
The documents in this view describe the procedures for installing and using Lotus Notes Release 4 on a workstation that also runs Notes Release 3.x.
Throughout these documents, the use of the term "R3" refers to all Lotus Notes releases, numbered sequentially from 3.0 to the latest 3.x release. The term "R4" refers to all Lotus Notes releases, numbered sequentially from 4.0 to the latest 4.x release.
indent Note
At this time Lotus does not recommend running Notes
Release 4 software on the same system with Release 3
software or using Notes Release 4 user data files in the
same user account as Release 3. Doing so may cause problems within your system and/or system configuration and possibly result in data corruption and loss.
If you must set up a workstation that runs both Notes R4 and R3 together, Lotus recommends that you do this only if you are an advanced user.
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(Is this still true?)
Lotus Development and Hewlett-Packard Company are working to resolve a known interoperability problem that relates to communication between a Notes Release 4 Windows 95 workstation and a Notes Release 4 HP-UX Notes server, utilizing the Novell NetWare and/or the Microsoft NwLink SPX stack. A Notes user using the above configuration will receive the following error message when they attempt to connect:
Verifying your authorization to use server.
At this point the Windows 95 Notes workstation will hang if the authentication packet is too large in size; or the connection attempt will be aborted with the message
Server no longer responding.
Lotus does not certify any configuration that requires communication between HP-UX servers and Window 95 clients that use Notes Release 4 and SPX.
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There is a known interoperability problem that occurs when a Notes user attempts a connection between a Notes Release 4 for IBM AIX workstation and a Notes Release 4 for Solaris server with SPX PC 1.1. The user receives the following message when they try to connect :
Verifying your authorization to use server .
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The documents in this view describe information that relates to problems or potential incompatibilities that are known to exist among Notes Release 4.1 platforms and environments. In all cases, Lotus Development is working with the appropriate parties to resolve these problems.
Although these documents focus on issues that may initially cause you some concern in upgrading your system, Lotus is working to resolve these issues as quickly as possible and by providing the following information, hopes to assist you in managing your interoperability concerns and to help you easily transition into the cross-platform environments of Notes R4 (and later) releases.
Throughout these documents, the use of the term "R3" refers to all Lotus Notes releases, numbered sequentially from 3.0 to the latest 3.x release. The term "R4" refers to all Lotus Notes releases, numbered sequentially from 4.0 to the latest 4.x release.
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The following list of caveats describes known problems and restrictions for the MAPI 1.0 Service Provider feature on Windows 95 and Windows NT version 3.5.1. This feature has been tested using Microsoft Exchange version 4.0.410.87 and MAPI 1.0:
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MAPI Service Provider functionality is not currently supported on the
Digital
Alpha Windows NT platform.
Restrictions are not supported in Exchange. This includes viewing and creating personal views and searching with the Tools-Find feature. If you try to use these options, you will receive an error message.
The Send Options button found within the message properties window is not supported. If you press the Send Options button, you will receive an error message.
The Export Folder and Import Folder options are not supported in Windows NT. Using these options cause Exchange to terminate abruptly.
If the default MAPI profile is configured to use the Notes Service Providers, then either Notes or the Exchange Inbox may be added to the StartUp group, but not both. You will encounter unrecoverable setup problems when you start your computer if both Exchange and Notes are configured in the StartUp group.
indent Note
At the conclusion of the MAPI Service Provider profile setup, you may receive the error message
Could not save properties into the profile
. See the
Lotus Notes Install Guide for Workstations
for more information.
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Here is a list of several potential reasons why you may encounter this error. In all cases, close the Control Panel before you attempt to set up the profile again.
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- Your Location document does not specify the correct name for your mail file, or the mail file could not be found. If this is the problem, you will encounter the error
Unable to Open Mail File
To resolve the problem, check that the name is correct and that you have included the full path name.
- The user associated with the current ID file is not allowed access to the mail file. If this is the problem, change either the ID file, or the mail file setting, whichever is appropriate.
- The server connection could not be established to access a server-based mail file. To troubleshoot this problem, confirm that the server is specified correctly in the Location document and that it is currently running. In addition, check that the network protocol is set properly and is appropriate for accessing the named server.
Insert - File as Text and Insert - File as Attachment are supported for composing a memo. Insert - File Attachment - As Link is not supported. There is no support for Insert - File - Message and Insert - File - Object.
The Routing Slip menu item is not supported for Microsoft Windows 95 mail-enabled applications.
For the Microsoft Office Schedule+ application only. Support is not yet provided for the Send Mail operation, which becomes available only after you have sent a meeting memo that contains multiple attendees.
Notes Stationery (Actions - Mail Tools - Create Stationery) is not supported. In Notes, stationery is stored in the Drafts folder. When stationery is present, any draft in this folder appears to have low priority set, no From or Subject field, and an inaccurate Date field. At this point, a draft cannot be opened. To resolve this problem, delete any stationery stored in the Drafts folder.
If you experience a long delay in viewing a Notes Public Address Book while using Exchange, contact your Notes Administrator to ensure that the UPDALL (-C) process has been run against the Address Book file to properly index it.
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* The "On Database Open" options Launch 1st attachment in "About Database" and Launch 1st doclink in "About Database" in the Database Properties - Launch InfoBox, will not open the database in which they are set. This is intended behavior, as the Notes database in this scenario acts only as a launch to another application or database. In order to open the selected database, these settings must be turned off.
* When accessing the About and Using documents via the Help menu, do not enter edit mode, as it will not be possible to return to read mode in the same session. Design edits should be done by accessing these files from the Design Toolbox, Other directory.
* It is not possible to launch two database links consecutively using the Database Properties Launch option "Launch first doclink in About document." A link to a database that in turn launches a link to another database will only launch the first database when done using the automatic Launch option upon database open. Manually launching the database link from the first database will correctly launch all links.
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When adding actions to the Action Bar, be aware that there is no wrap of the Action Bar buttons. This means that buttons that are not visible in the window cannot be accessed. Designers should use the Actions menu when more actions than can be displayed in the Action Bar are needed in a view or form.
Action Bar properties can be set only in forms, not in subforms.
Action Bars and buttons do not print.
Action Bar button Position on the Action Bar and menu as set in the Action Properties InfoBox is set separately in a form and subform. As a result, when a subform containing actions is inserted into a form containing actions, subform actions are placed after the form actions. If this produces an order that is not expected nor desired, designers should copy some or all of the actions from the subform, paste them in the form's Action pane, and set the new positions.
When using the Categorize action on an open document from a view or folder, the current open document will close and the next document will open if the categorize moves the open document to a new position in the view.
When using Categorize from a view, the cursor must not be on a category, even if documents are checked, as the categorize action will fail.
If focus is in the Design Toolbox when a document is created and saved, the option Actions - Edit Document will appear disabled. Change the focus in the open database to a real view to correct this.
If the Action Properties InfoBox is open when you select an action in the action pane, Notes may select the wrong action to perform. To correct this, reselect the desired action in the action pane. This problem occurs on the Macintosh platform only.
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If you alter the size of button label text, outlines of the previous button size are left on the screen. This can be refreshed by closing the document or form and reopening it.
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When you access list boxes within InfoBoxes, the focus does not shift to the InfoBox. For example, if the Document Properties InfoBox is open to the Fields tab and you select a field, this action does not activate the InfoBox. As a result, using the down arrow to scroll in the list box will scroll the active window, but not the listbox within the InfoBox itself. To verify that the InfoBox indeed has the focus, click on the InfoBox header.
The Document Properties Fields tab lists incomplete information for an OLE object within the selected document. Missing information includes object-specific information such as Object Type, Object Name, Object Length, and file details.
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Keyword fields that must display all allowable values during edit mode will not be recalculated whenever the document is. This behavior is intentional due to performance hits for applications using @DbLookup. These fields are recalculated when the keyword list is activated.
Editable keyword field navigation has changed. Rather than picking the first character of the available keyword to cycle through the list, use a "type-ahead" scenario. Enter the first character of a possible keyword option, then the second character, and so on until the desired keyword is found. Or access the keyword dialog and then use first-character navigation to cycle through the list.
You can set default focus on multiple fields within a form and subform. However, only the first field that you assign displays this setting during edit mode.
As a designer, use only unique names for forms. Since unique names are currently not enforced in this release and form loading is dependent on the name, creating a document and opening a document may load different forms.
Since the shared field name is stored with the shared field design document, it is possible for you to change the name of a shared field by opening it from its containing form or subform and changing the name using the Field Properties InfoBox. Lotus recommends that you not use this method, but instead, access the shared field document directly from the Design Toolbox, change the name in the Shared Field Properties InfoBox, and save the shared field document.
You cannot set the font attributes for a shared field using the Shared Field Properties InfoBox Font tab. Instead, create the field that will be shared in a form, set the font attributes via the Field Properties InfoBox font tab, and choose Design - Share This Field.
Avoid creating a check box or radio button keyword field with eight or more columns set, as this may cause Notes to crash.
Release 4.1 provides a new security option on the Database Properties Basics tab, called "Allow use of stored forms in this database." When this option is on, if you open a document that contains a stored form, Notes displays a warning dialog with user information and the following options: to open the document, not open it, or open it using the default form. The stored form warning also appears when you view a document in the preview pane and when you print a document from a view. If you prefer, you can turn this warning off in the User Preferences dialog box. When this option is not on, documents in the database that have stored forms will open using the default database form.
All documents with the Form Property 'Store form in document' will be signed when created in Release 4.x. This signature information appears in the warning dialog box when you open a document that contains a stored form. If the warning dialog says "Document is not signed", this may indicate that the document was created with an earlier version of Notes.
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In many ways, fields within layout regions are functionally different compared to those outside a layout region. Lotus recommends that designers determine that all fields used within layout regions are capable of the required functionality the designer wants. Otherwise, it is suggested that they use fields that remain outside the layout region. Listed below are some of the known limitations for fields within layout regions.
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Avoid using commas as separators for items in a keyword list when that keyword field appears in a layout region, as the selected item will not display.
When a layout region containing keyword fields, such as radio boxes and comboboxes, is forwarded twice, the fields will become editable text fields.
The following options listed on the Choices list in the Field Properties InfoBox for keyword fields are not applicable to fields within layout regions and will not work, although the list box is available:
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Use Address dialog for choices
Use Access Control List for choices
Use View dialog for choices
Rich Text fields and Shared fields are not available within a layout region.
Two new keyword field types are available only within layout regions:
Comboboxes
Listboxes
When using Authors/Readers/Names fields in layout regions, the option to look up each character in the Names and Address Book as it is entered is not working in this current release.
The Field Properties InfoBox may have display problems when using the Choices list for Authors/Readers/Names fields. This may prevent using the Column # field for the View dialog option.
The combobox and listbox keyword fields cannot scroll when in Read mode.
On the Macintosh platform, it is not possible to turn off the border option for fields within layout regions.
On the Macintosh and OS/2 platforms, you will be unable to scroll a text field if you are in Read mode.
On the MacIntosh and OS/2 platforms, it is not possible to select text in an editable field within a layout region while in Read mode. Place the document in Edit mode in order to select the desired text.
During the scrolling of a document that contains a layout region with fields, the fields may overwrite the field Help menu bar. On the Macintosh platform, the fields may extend over scroll bars and window borders. This is a display problem only and will not affect access to the fields.
Since the only keyword type that can recalculate its value list formula on keyword change is the Standard Dialog type and this is not a type available in layout regions, be aware that this is therefore not an option within a layout region. Place keyword fields that must use this operation directly in the form instead.
The Frame options available in the Field Properties InfoBox do not apply for combobox and listbox keyword types; they will work for radio buttons and check boxes.
It is currently not possible to control the size of check box and radio button keyword fields. Therefore, if one of these fields extends outside of the layout region border, it will be inaccessible to the user at run time. Designers should verify that all values in these fields display within the confines of the layout region.
Fields in layout regions are intended to remain a fixed size so that the region's display remains intact and consistent. For this reason, be aware that computed text fields within layout regions cannot dynamically resize to display the full value of the field. Such fields should not be used within a layout region.
On the Macintosh, the scroll bars are not clearly displayed for a one-line listbox field. To correct this problem, increase the vertical dimensions of the field when you design it in the layout region.
In layout regions, when you design a text field with multiple lines that scroll, the vertical dimensions of the field must be larger than a single line in order for the scroll bars to appear. If the field does not display correctly, manually resize the field in the layout region.
When you create a field in a layout region, setting a color using the Field Properties InfoBox will correctly display the desired color during design. However, when the document is composed,
the color that is displayed for that field reverts to black.
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Notes documentation and Help give the incorrect name for @Command([ReplicateSendAndReceiveMail]) (See the
Programmer's Guide Part 2
, p. 980). The correct @Command name is @Command([ReplicatorSendReceiveMail]).
If you use the @Dialogbox function for a document that has the form stored within it, Notes fails to open the document using the specified form, but instead uses the form that is stored in the document.
@Commands used on a document within a modal window may not behave as expected. Lotus recommends that you not use @Commands in this context.
In Notes R4, formulas that you might expect to be able to change the values of Computed for Display fields will not work in the same way as they did in R3.x. In Notes R4 Computed for Display fields that need to be modified or referenced in formulas should be changed to Computed fields.
If you use parameters with @Command([FilePrint]), you must use null strings ("") for each parameter that you omit.
In the Fields and Functions dialog box, the Help button is dim, but context-sensitive Help is available from the keyboard for each @Function or @Command you select.
On all platforms except Windows 3.x, @Modulo returns incorrect results when dividing by 0. For example, @Modulo(10;0) will return 10, but should return @Error (because you can't divide by 0). This works correctly on Windows 3.x, but not on other platforms.
The following OLE related @Commands are not supported on the Macintosh:
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EditInsertObject
ObjectDisplayAs
ObjectOpen
@Prompt([OK], @Prompt([YesNo]), and @Prompt([YesNoCancel]) are documented as not displaying the title bar on the Macintosh. In Notes version 4.x, the title bar is displayed on the Macintosh.
Use the @PostedCommand([FileSave]) command instead of the @Command([FileSave]) in formulas that modify and save a document(s). If you write a formula, for example:
Field LastChange := @Text(@Now);
@Command([FileSave])
that modifies a field in a form and then saves the form using the @Command([FileSave]) command, Notes will ask you if you want to save your changes, even though all changes have been saved.
In Notes R4.x, execution of the formula includes execution of @Commands as part of the formula and occurs before a document is marked as modified by the Field statement. Notes executes then executes @PostedCommand([FileSave]) to save any changes. In Notes R3.x, the behavior is different, because @Commands are not included when a formula executes.
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The Hide Design feature is changed in Notes Release 4. For this reason databases that are hidden in Notes Release 4 can not be used by a Release 3.x server or workstation. See "Accessing R4 hidden databases" in the "Notes R4 Workstation and Notes R3 Servers" interoperability section in these Release Notes.
When the design of a database is hidden, shared agents are no longer accessible. This means if a designer hides the design of an application, the end user cannot enable, disable, or set the server for any scheduled agents to run on when the application is deployed. The designer should include manual agents or actions using @Command([AgentEnableDisable]) and @Command([AgentSetServerName]) in the design of the application. The end user can then use these to customize the hidden scheduled agents after the application is deployed.
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If you select the menu item Edit Button in Form and Subform Design, you will not affect any change as the design pane is open by default. If the design pane is no longer shown, you can select View - Design Pane to open it.
When you apply color to button label text in form design, the color will not display at that time, but will be displayed correctly when you use the form to compose a document.
You cannot undo the deletion of a button that was contained within a layout region. If you accidentally delete a button from a layout region, exit the document without saving your changes, and then reopen the document.
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This problem applies to Macintosh systems only. If you have set your workstation colors to "Thousands" and paste an icon bitmap from the Notes Icon Editor, the icon may paste as a blank or your workstation may hang. To avoid this problem, reset your system colors to 256.
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Importing Lotus 1-2-3 WK3 format files may hit a memory segment allocation error and cause the following message to be displayed:
Memory allocation request exceeded 65,000 bytes.
No data is imported. The workaround is to save the file in WK1 or WK4 format. This is not a problem on Windows 95.
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If a database inherits its design from a design template, and a design element in the database has the "Do not allow design refresh/replace to update" option checked in the Design Properties InfoBox, changes to that design element in the template may not be updated into the database by the Design task that runs on the server even if the check is removed from that option at a later date. If this occurs, a manual refresh or replace design operation is required in order to update the design element properly.
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The new layout region feature, available in forms and subforms, allows users to easily place a combination of fields, graphics, buttons, and static text within a specific region. Although the features available within the region are also available outside the region, the behavior in some cases is intentionally different. However, there are still some limitations. Designers should be sure to verify that the results that they need are available from a layout region and if not, place their fields or graphics directly on the form or subform and not in the layout region.
For examples of layout regions and how they can be used, new templates such as the Mail and Room Reservations templates include forms and subforms containing layout regions.
Below are some specific areas that have known limitations or may produce unexpected results.
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When focus is in a field in a layout region,
you may not be able to scroll the document, including using
the Page Up and Down keys
To correct this, p
lace the cursor in
a field
outside the layout region
or use the Tab keys to navigate among editable fields.
As a workaround, design the form such that the default field focus in the form is set to a field that is not in the layout region. This problem is most noticeable on the OS/2 platform.
On the MacIntosh and OS/2 platforms, it may be difficult or impossible to select static text from within the layout region while in Read mode. Put the document in Edit mode to select and copy the text.
Display of a layout region at both design time and at run-time may in some instances be inconsistent. During design, certain form elements may not place exactly as the user sees them and elements may overlay one another. Designers should continually check the display in run-time mode as they design the region (using Design -Test Form when within a form) in order to verify that element placement is as they intended.
As layout regions become larger than the visible form builder window on the screen, actions that cause the window to scroll, such as creating, moving, and resizing design elements, and form window resizing may cause display problems. In most cases, you can refresh these to correct the problem. In other cases, the display problems may persist into run-time mode. For best display and performance, Lotus recommends that small layout regions be used rather than large full page ones whenever possible.
Printing a document that contains a layout region will not
print any edit controls, listboxes, and comboboxes within the region. An option is to put a Computed-for-Display field immediately below the edit control. Since the edit control won't print, the static text field below it will show up.
Some layout region objects, when printed, may print outside the layout region borders. Designers will need to test the printing of their forms so that they can reposition objects that display this problem.
Printing of a document that contains a layout region and page breaks may result in the region being truncated on page break. This results in lost data from the printout. Designers should position page breaks carefully in relation to layout regions to avoid this.
If you edit a button in a way that causes it to resize, the display of the button may be corrupted. For example, this can happen when you change the font type of the button text to superscript. Note that this is a display problem only and will not appear in subsequent edits or at run-time.
If you are designing layout regions, when you select a design element name from the Define list box in the Design Pane, the element will not be highlighted, as in other features.
All graphic buttons in a layout region are currently listed as "Hotspot" rather than having unique names in the Define list in the Design Pane.
Attempting to Edit - Undo Paste an object that is pasted from the clipboard into a layout region, produces an error. Use Edit - Clear or the Delete key to remove the pasted object.
When you set multiple lines of static text to Center Vertical, they will display as one line of text. This is expected behavior.
Only graphics and fields can be copied from outside a layout region into a layout region during design. Buttons and static text will not paste into a layout region; you must create these manually from within the layout region.
When you select multiple design elements in a layout region using the Shift key, Notes selects all the elements but highlights only the first object you select.
When you place focus in a field in a layout region, the Page Up and Down keys may not work. To scroll a document, place the cursor in an area outside the layout region. To navigate among editable fields, use the Tab key.
When you design layout regions that contain graphics, be sure to verify that the graphics display correctly on all appropriate platforms. Graphics are stretched to ensure that their dimensions are the same on all platforms. This stretching may affect their display.
You may find it difficult to select design elements in a document when the document contains layout regions with editable fields. In some cases, a field may grab the focus and not allow other selections. Scrolling the page until the region is not visible may correct this.
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When you paste an icon that was copied from a database's Icon Editor into a navigator, only the icon's original size is pasted. If this icon is pasted into an editor window, such as a form, and resized, then copied and pasted again into the navigator, the navigator will still only paste the original icon size.
It is not possible to switch from a navigator open in its own window to the Folders navigator, as the Folders navigator is specific to the Navigation pane. Designers should include actions and @Commands set on objects in the "solo" navigator which will open the database to the view state. Then you can select Folders and display them in the opened Navigation pane.
When you design navigators, note that a Collection, or selection of multiple objects, does not allow setting actions on multiple objects. Only one object will be assigned the action while multiples are selected.
When using the Collection Properties InfoBox, note that properties will be available that may not apply to all selected objects. For example, the Fill option will be available if one of the objects allows this property, even if another object, such as a Hotspot Rectangle, cannot use this setting. The appropriate settings will be applied to the correct objects.
High color bitmaps are not displayed as sharply from a navigator window compared to when you display them from within a rich text field in a document.
You can set the Bevel Width for a Button to a negative value in the Button Properties InfoBox. However, this grossly distorts the display of the button and the navigator design window and should be avoided.
When using an alias with a navigator name, the alias name will appear in the window title in addition to the real name when that navigator is displayed in its own designated window.
OS/2 platform only
Some graphic display drivers do not display all of the available outline widths for objects. This problem is specific to the Notes for OS/2 platform.
On OS/2, the horizontal scroll bar may not be active initially. To activate the scroll bar, resize the navigator window and/or pane.
If an object hits the window border or design pane during create or resize, it may automatically flip and resize in the opposite direction. When possible, avoid extending an object's size beyond the visible border of the navigator design window. This is a Notes for OS/2 problem.
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Notes/FX
2.0, which is an API controlled function, will not work between 16-bit applications such as those typically developed for Windows 3.1 (for example, Lotus 1-2-3 Release 5 and Microsoft Office for Windows) and the 32-bit version of Notes for Windows 95.
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Notes/FX 2. 0 requires OLE server applications that are enabled for exchanging field and document actions with Notes. Some examples of OLE servers that can share Notes document actions are Word Pro 96, Freelance 96, and Visio
4.0. Older Notes/FX 1.0 and 1.1 enabled applications do not support the exchange of document actions.
Publishing a document action with the "OLE object remains open" option does not return the focus to Notes. If the action requires user input, select the "Bring document window to front" option in the Action - NotesFlow Publishing tab. When you use this option, keep in mind that the OLE object has not been saved, unless you explicitly made saving the object part of the action. Consider that you may have to provide a means by which users can return to the object to save it.
Running some of the system/simple actions, such as Categorize, from the Notes/FX 2.0 enabled applications may result in a replication conflict in Notes.
If your Notes/FX 2.0 application is not working properly, check the state of the "Disable Field Exchange" option that is in the Form Properties InfoBox on the Default tab. If you select this option, FX data and document actions do not get exchanged.
Visio 4.0 OLE object type supports NotesFlow/FX for Visio objects that have been saved.
It is very important to determine the context the user is in when designing an application using NotesFlow to exchange actions. For example, when using a modal window in Notes and executing an action from an OLE server, the Notes window is hidden and therefore it is not possible to change the contents of that specific document. Another example: if you are using OLE auto-launch without modal and hiding the window, you cannot access or modify the contents of that document.
(Microsoft Excel, Windows 3.1) The FX fields are not being updated by Excel for changes made to the Summary Information fields. This results in FX data not being updated in the Notes document when returning from Excel.
(Microsoft PowerPoint, Windows 3.1) FX data exchange does not take place for PowerPoint OLE embedded objects.
(Lotus Word ProTM) When deactivating an in-place of a Word Pro OLE embedded object, the FX data is not exchanged. Data is made available by Notes but the OLE server does not acknowledge receipt of the relevant FX data until the Notes document is saved (Windows 3.1 and Windows 95).
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Normally, you would use the "Notes" class for accessing data in the @DbColumn, @DbLookup, and @DbCommand functions. If you wished to use the "ODBC" class for the sake of symmetry with other ODBC data sources, you would need to obtain the NotesSQL driver from Lotus. In some circumstances, such as your Notes workstation operating in Island mode (not on a network), NotesSQL will obtain a general protection fault. Lotus intends to fix this in the next release of NotesSQL.
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The workaround for Notes clients is to use @DbColumn("Notes"...) syntax rather than @DbColumn("ODBC"...) and similarly for the other two functions. In LotusScript, use the NotesDocument and related classes rather than the ODBCConnection and related classes.
See also the LotusScript Data Object (LS:DO) caveats in the LotusScript and LotusScript Extensions (LSX) Caveats section.
The @DbLookup function obtains data by matching specified key values against a "key column" in a database. When used with ODBC data sources, each ODBC driver will introduce its own implementation of data types, and those may sometimes not mesh with the Notes data types. Problems can range from inability to find the data up to a crash of Notes.
In @DbLookup, the "key value" (or "where value") should be specified using the Notes type that agrees with the type of the key column in the datasource. For example, specify a number or a number-valued expression when the key column is of any numeric type (such as, integer, real, float, double, and so forth).
The workaround for failing lookups is to use a SQL select statement in @DbCommand. For example, this lookup keyed on a date-time field may not work:
but the database might accept the "ts" syntax for date-time. You could then use the function:
@DbCommand("ODBC";...;"select NAME from TABLE where REGDATE = {ts '1995-08-01 12:00:00'}")
which sends the SQL statement explicitly.
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The default set of Actions in modal dialogs works on saved documents only. Launching an OLE object from the modal dialog creates a saved modal document unless "Hide when" is set to "Opening Create." Known problems and limitations with the default set of Actions in modal dialogs are:
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- FORWARD is not supported (certain Actions cannot be performed while a dialog box is up; SEND must have a SendTo and a Body field.
- EDIT document: doesn't toggle in and out of edit mode correctly (if you have launched an object from the modal window).
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When you run Windows 95 in SDI mode, focus incorrectly returns to the desktop instead of the correct Notes view after launching from modal in SDI mode and returning from certain server applications. This problem applies to the Lotus Word Pro document in the Lotus SmartSuite template.
When you run Windows 3.1, if you create a modal document from the workspace (not from within the view of the database) and then launch the OLE object, focus is returned to Notes instead of remaining in the server application.
There are known problems and limitations when launching objects from "hidden" areas in a form. "Hidden" areas include OLE objects and/or rich text fields located in Subforms, Sections, and hidden paragraphs. Application developers need to pay attention to the placement of the launch object and rich text field. If you launch the wrong object, check the auto launch settings (the object type, location, where the rich text field is located, edit in-place setting, and so forth). If you experience problems due to Sections and Subforms, remove them.
- If a form contains a subform with an OLE object and you place it before the designated rich text field referenced in "Create object in field," the correct object is launched upon document creation but not subsequent document edits or reads. If this form has an additional OLE object (for example, at the end of the form), the OLE object in the subform is ignored in all scenarios.
- Avoid placing an embedded object in a controlled access section if you opt to create the object in a signed rich text field in that section.
If an OLE link is placed before an embedded object and the settings for that form are set to Auto Launch first OLE object, the link is auto launched, not the OLE object. If this is not the desired behavior, the form designer should place the OLE object before the link.
If a form is set to Auto Launch a new OLE object (such as a 1-2-3 Worksheet), the option "Create object in field" needs to be set to a rich text field. New objects need to be created in a rich text field and the "Launch when" setting should be set to "Creating."
Auto Launching a document with an OLE2 object does not visually move you to the OLE object within the Notes document. This is obvious in a large document with the OLE object placed at the end of the document. Auto Launching the object in place will not move you down to the active object. The form designer should work around this limitation and place the object in the displayed area on the form.
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Lotus recommends that subforms and layout regions not be placed within controlled access sections. You can use controlled access sections within a subform, however.
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It is possible for non-editors of a section to edit fields within a layout region which is contained within a controlled access section.
When opening a document that contains a subform that is located between a signed field and a computed subform, the error message
Note item not found
may appear and the section will not be signed. However, the form will continue to open as expected.
You should not use signed fields outside of a section unless mail signing is to be used. If you use signed fields in forms and subforms that contain controlled access sections, and the signed field is located outside the section, you will receive the error
Unable to verify signature in section fields
when you open that document. To avoid an error, place the signed field above the controlled access section. In situations where the controlled access section is signed, you receive a different error message. Again, to avoid the error, locate the signed field above the controlled access section.
A controlled access section that contains OLE objects in a form with the option "Store Form in Doc" may cause Notes to terminate or the error
message
Note item not found
when you try to save the document. To avoid this, add a signed field to the section or do not use the "Store Form in Doc" option.
Release 3 Section Fields cannot be created or edited in R4.
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Document Library templates
The Document Library templates (Document Library, Microsoft Office, and Lotus SmartSuite) have a feature that prevents two people from editing or reviewing the same document on the same server. The document is put in a "locked state." If a user edits a document in the Preview Pane, and the "Document Reservations" review style is being used, the review is initiated, but it does not allow the user to complete it. The document is then in a locked state where nobody can edit it.
A (hidden) agent is supplied in these templates that will unlock such documents. Edit the "Unlock Document" agent and change the item "When should this agent run?" to "Manually from Actions Menu." Run the agent on the locked document. Lotus recommends that you change the item back to "Manually from Agent List" after you finish using it. This will again remove the agent from the menu and prevent unauthorized access. If you need it again
switch the item again to "Manually from Actions Menu"
If you try to review a document from the Lotus SmartSuite 96 Library (R4) or Microsoft Office Library (R4) template on the Macintosh platform, they will either get the error message "Cannot launch OLE object: Form inconsistency or Application not installed. Contact Database Administrator" or the document will open but they will be unable to edit/review the OLE object. This is because OLE is not supported on the Macintosh platform.
In the Document Library, Lotus SmartSuite 96, and Microsoft Office Library templates, it is possible for the document author (the originator) to "clear the review cycle." This action will remove all the reviewer names and review settings (for example, time limits and review styles). Clearing the review cycle prior to submittal has no workflow ramifications, since the document has yet to be submitted. However, clearing the review cycle after the document has been submitted will generate a new notification to reviewers apprising them that they are no longer required to review the document.
If a reviewer has already conducted their review and the review cycle is then cleared, their work is preserved in the appropriate reviewed document -- and the review history is tracked in a log.
Microsoft Office Library template
In the Microsoft Office Library (R4) template, the PowerPoint form does not always work when creating documents in Windows 3.1. You might see the error message "Cannot launch OLE object: Form inconsistency or Application not installed. Contact Database Administrator." If this happens, you should modify the Microsoft Office\ PowerPoint form and change the Auto Launch setting in the Form properties InfoBox to reflect the Win 16 version of PowerPoint. The same is true for the Lotus SmartSuite 96 Library (R4) template. It is set up to work in Windows 95 with Lotus SmartSuite 96. If you want this template to work in Windows 3.1, you should modify the launch settings in each of the forms to correspond with the Windows (16-bit) versions of the Lotus applications. Also see Document Library template caveats in this Templates section.
Personal Journal template
On the Notes for OS/2 platform, in the Personal Journal template, when you click the Doc Info action button, your keyboard may not have immediate focus in the editable field. Pressing the up or down arrow key will bring keyboard focus to the field.
R3 and R4 Template Interoperability
Release 3 Notes workstations may have problems using databases that were created with Notes Release 4 application templates. Such difficulties range from simple display problems, such as text that uses Hide-When formulas, to entire areas of functionality that cannot be run from the Release 3 workstation, such as LotusScript agents. Lotus recommends that you use the Release 4 templates only from a Release 4 workstation.
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For more information, see the "Notes Interoperability Issues" chapter in these Release Notes.
Reviewers field
When submitting a document for review, do not use Group names in the "Reviewers" field. Only person-names are supported. This limitation applies to the following templates:
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Approval Cycle
Document Library
Lotus SmartSuite '96 Library
Microsoft Office Library
Templates and actions
When you create an agent with a "modify field" simple action, the append option is grayed out if there are no documents in the database. Templates usually do not contain any documents, so template designers must either: create a dummy document containing the desired field, then create the agent, and then delete the document; or use the equivalent formula instead of a simple action.
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When you change a view's selection formula using the Search Builder dialog, the refresh icon may not appear when the new condition has been confirmed. Use F9 or click in the location of the refresh icon to update the view.
When you edit column properties that affect the display of documents in a view, such as altering the Show twisties option, the refresh icon may not appear when the new property has been confirmed. Use F9 or click in the location of the refresh icon to update the view. A similar problem may occur when making changes to the View Properties, such as the altering the Selection Margin option.
The View Selection option "By Form" in the Search Builder dialog cannot be used when the selected form is a Response or Response to Response form type. A "Formula Error" will appear.
If you are using a Notes Release 3 database that is located on a Notes Release 4 server, if you create an Invalid Formula using the Add Condition feature available in the Create View dialog box, you will render the view unusable. To resolve this problem, you will need to remove the database and then readd it.
You cannot delete Shared "Personal on first use" views and folders using the menu item Actions - View/Folder Options - Delete view/folder. You must open the Design Toolbox, select the view or folder and use Edit - Clear.
If you are using a Notes Release 3 database that is located on a Notes Release 4 server, the Add Condition feature available in the Create Folder and View dialog box requires that you compact the database.
Please note that manually resizing column widths at the view level does not reset column width. After you close a database, column widths revert back to the original size that the designer set during the view or folder design.
Turning on Page Setup in the File menu may cause text that is not left-justified to display incorrectly, as well as cause similar problems in Section Borders; however, text will print correctly. To eliminate this display problem, deselect Page Setup.
When you set colors for Column Totals, the color for Columns is set in the Column Properties InfoBox but the color for Column Totals is set in the View Properties InfoBox. The color that is displayed for Totals may not be what is expected. Switch to the View Properties InfoBox, Sorting tab, to set the Totals color.
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ID files on Release 3 servers
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During setup of an R4.1 workstation or server, the procurement of an ID file from an Address Book residing on an R3 server is not supported.
If you attempt to do this, the following error message appears on the R3 server:
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Network error on Port LAN0 (session XXXXXXXX)
Security protocol error #7
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The following message will appear on the R4.1 workstation or server that is running the setup:
Remote system no longer responding
Missing title in the Notes Log database
When you perform additional server setup using a modem,
the title for the Notes Log database
will not be set
To correct this, follow these steps:
Click the Log Database icon with the right mouse button.
Select Database Properties.
Enter a title in the Title box.
4. Close the Properties dialog box.
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Extended ASCII characters
Do not use extended ASCII characters for the Notes program directory name or Notes Data directory name. If you do attempt to use extended ASCII characters for either of these directory names, these characters may not map properly and the Notes preferences file (named NOTES.INI on PC platforms, "Notes preferences" on the Macintosh), will not be able to interpret the name.
In addition, if you attempt to use extended ASCII characters you may get one of the following error messages:
During install:
TOOLKIT+1410:NOT+2232: Unable to open file.
During setup: after you launch Notes, the Choose SmartIcons directory dialog will open and you may get the following error message:
Unable to access data dir c:\notes\*\ using preferences file c:\windows\notes.ini.
where * = the extended ASCII characters you specified.
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Checking "Overwrite files" during Install
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When installing over a previous version of Lotus Notes be sure to check the "Overwrite files" check box when prompted during the install process. If previous levels of Notes system files are not overwritten, you may end up with a non-functional installation of Notes.
In addition, if you do not select to overwrite all of your older Notes files, you will be asked to manually confirm that you want to overwrite each of your older Notes files. You can do this, but it will take the file transfer procedure much longer to complete and would necessitate your being at your workstation so that you can manually confirm the overwrite of each older file.
Note
Your desktop and related user settings will be preserved, even when you check "Overwrite files."
IBM OS/2 Installer
When you install Notes for OS/2, entry fields may not be updated properly. The display that indicates which modules you wish to install and where you would like your notes program and data files to be placed has a problem. If you look at the fields, the Notes data path entry is last. Any attempt to type into this field, does not update the field, causing your NOTES.INI file to be placed in the program directory with the contents: [Notes.ini].
The workaround is to update the data path first, if you want the data path to be something other than the defaulted paths. Additionally, if you simply accept the defaults and select the modules you wish to install, the install will be successful and your NOTES.INI will contain the appropriate directory and kit type.
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Installing from diskette
If you install Notes from a set of diskettes, be aware that when you are prompted for the next disk, beginning with the insertion of disk 2, the dialog prompt states that it is transferring the files, not from the disk that is in the hard drive, but from the previous disk in the set, until it is almost ready for the next disk. In other words, although disk 2 is in the hard drive, the dialog prompt will read disk 1, and so forth.
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Choose SmartIcons directory dialog box
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When you install the Notes for Windows workstation, if you choose "Customize features - Manual install" from the Install Options dialog box and you then choose to install the "Notes Workstation" option only, the Choose SmartIcons dialog box will open when you launch Notes for the first time. If you get this dialog box the first time, select Cancel. Cancelling the dialog box enables you to continue running Notes. The dialog box will then close so that you can proceed to the second part of Notes installation which is "Notes Workstation Setup."
Note that if you deselect personal data files, Notes will continue to ask you to select your SmartIcons directory by launching the Choose SmartIcons dialog box, and will continue to prompt you every time you launch Notes until you answer the question.
Shutting down all other applications
For both Windows 3.1 and Windows 95, you must shut down all other open Lotus applications before you begin the Lotus Notes installation procedure. Otherwise, the Install process cannot run.
If you have installed SmartCenter
, you must shut it down. If SmartCenter is not shut down before you begin Notes installation, you will receive the following error message:
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LTSDLG02.DLL is in use by another application. Please close all open applications before continuing.
Upgrading from Notes Release 3.x to Release 4.1
Upgrading from Release 3.x to Release 4.1 may not delete obsolete directories on Windows. After you complete an upgrade from some versions of Release 3 to Release 4.1, you may have obsolete directories on your hard drive. If you do, you can delete these obsolete directories manually.
For example, if you have a NOTES/
directory after you've completed an upgrade to Release 4.1, the W16 directory is obsolete. It is replaced by the NOTES/
directory during the Release 4.1 install. To remove the obsolete NOTES/W16 directory, you should first move all of the files in the W16 directory to the NOTES/WIN directory, then you can remove the empty directory named W16. (The WIN and W16 directories contain bitmap and SmartIcons files.)
Erroneous detection of previous copy of Notes
If you open the
Network Administrator's Guide
during installation of Notes on your file server, you may receive the following erroneous message
There is already a copy of Notes for Windows installed on your hard disk.
If you get this message and you do not have a previous version of Notes already installed, select Next in the "Multiple Copies of Notes for Windows" dialog to continue with the Install procedure. If you do have a previous version of Notes for Windows installed on your hard disk, read the instructions in the dialog box.
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Shutting down all other applications
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For both Windows 3.1 and Windows 95, you must shut down all other open Lotus applications before you begin the Lotus Notes installation procedure. Otherwise, the Install process cannot run.
If you have installed SmartCenter, you must shut it down. If SmartCenter is not shut down before you begin Notes installation, you will receive the following error message:
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LTSDLG02.DLL is in use by another application. Please close all open applications before continuing.
Thai language on North American or International English version of Notes for Windows 95
If you wish to install either the North American or International English editions of the Thai language version of Lotus Notes for Windows 95, please follow these instructions. To install, you must first switch the code page value in the Registry from CP874 (Thai) to CP 1252 (International English Windows). After you run the install, be sure to switch back to the Thai code page.
. There are multiple subkeys for this key. The subkey ACP should be set to 1252 (to switch to the International English Windows code page). Check that there is a key \1252 and that there is a value like
CP_1252.NLS
3. Restart the System to force the registry change to take effect.
4. Reversing the procedure to set the ACP value to 874 will reset the machine to the Thai code page after restarting.
5. After you change the code page to 1252, install Notes.
6. After Notes installs, reset the code page to 874 and restart Windows 95.
Copy the files below to input and display the Thai language on North American or International English editions of Notes for Windows 95. These files are in the Notes program directory:
Copy L_CP874.CLS to L_CPWIN.CLS
Copy COLLTHAI.CLS to COLLSTD.CLS
Upgrading or installing over a current version of Release 4 on Windows 95
You must Exit from your current Notes session and restart your machine before you can upgrade from your current version of Notes.
If you do not exit from your current Notes session, you may get the following error message during the file transfer procedure:
A general error occurred while trying to decompress files.
Note
This problem may occur during either a workstation or server installation procedure.
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Server upgrade from R3 to R4
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In Release 3.x, the Notes server for Windows NT had three directories: the Administrative Client files (for example, C:\CLIENT), the Server Program files (for example, C:\SERVER) and the Data directory (for example, C:\DATA), which was shared by both the server and the client software.
If you upgrade your Notes Release 3 Windows NT Server to Release 4.1, be sure to do the following:
Back up files as normally instructed in the Install documentation.
When you begin the installation, make sure the server button is checked.
Specify the install directories so that C:\SERVER and C:\DATA are updated.
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After the install has taken place and you have verified that the client and server start properly, you can delete C:\CLIENT. Release 4.1 has the client install built into the NT server install, so there is no need to install a client and then a server.
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Accented characters are not accepted by the following Notes for Windows 95 common dialog boxes:
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File - Tools - Server Administration - People - Register Person
File - Import
File - Export
File - Attach
This problem will only affect users trying to use LMBCS compose sequences in the these dialogs boxes. Native keyboards have no problem, nor <alt> - xxx ansi sequences or the pasting of text from the clipboard.
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Safe Copy IDs don't display license types
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In the Server Administration screen, if you wanted to know what the license type is for a specific user's ID, you can access the User ID dialog box to view the following information (keywords or descriptive text in parenthesis):
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Name: (Users full name)
ID File: (Location of ID file)
ID Type: (Flat, Hierarchical, Safe Copy)
Security: (North American or International)
License: (Lotus Notes, Lotus Notes Desktop, Lotus Notes Mail )
Software: (USA64 or WW16/40)
If you select a Safe Copy ID to view, then the License field is omitted. Safe Copy ID's do not contain license information.
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About sending encrypted mail to people in foreign domains
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If you wish to send encrypted mail to a person who resides in a foreign Notes domain, create a person document in your Personal Address Book for that user. Next copy that Notes user's public key into the public key field in the person document. Note that you must fill in the forwarding address field for the Notes user in the foreign domain with a complete address; for example, you must use "I McLaughlin @ Acme", as compared to the incomplete address of "Ian McLaughlin". When you request message encryption, Notes does the lookup on the forwarding address field for recipients listed as User @ Domain. This is the reason for requiring that the forwarding address field be filled in completely.
Error received when opening mail file
The error message
You are not authorized to access that database
will occur when you attempt to open your mail file, if the following has happened:
You opened the Choose Other Server dialog box and then closed the box without selecting a server. To access this dialog box, you open the "Database Access List" on your mail database, click the Advanced Icon which opens the list box of servers under the "Administration Server:" field, and then click "Other..." to open the "Choose Other Server" dialog box. You may or may not want to choose another server. However, Notes makes a change to the "Administration Server:" field, even if you click Cancel, by defaulting to the first server in the list of other servers.
Eventually this may result in an inability to open your mail database. For example, in Notes Release 4, administrators are able to perform "Delete," "Rename" or "Move user to new certifier" actions using new "Administration Process" tools. If an administrator renamed you as a user, the Administration Process on your home server would not be able to change your name in the ACL of the mail database on your home server if the "Administration Server:" name has been changed.
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Mail Encryption overrides Field Encryption
A field can be encrypted as an "encrypted field" or with "mail encryption", but not both. A document that contains encrypted fields can only be mailed (or forwarded) by someone who can read the encrypted fields. When a document that contains encrypted fields is mailed, the encryption keys specified for the fields is ignored and the encryption is done under the recipients public key. Therefore, the recipient will be able to read the encrypted fields because the mail encryption overrides the field level encryption.
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When you add entries to the ACL, Form Security, View Security, Folder Security, or Document Security dialog boxes of any database, servers are not listed in the Public Address Book list box. When you add entries to any of the above dialog boxes, the Names dialog box displays and you are allowed to select a Public or Personal Address Book. If you select the Public Address Book, Notes lists only people and groups; servers are not listed. To add a server entry, you must manually enter the server's name using the "New" button.
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Configuring NetBIOS ports on Notes for OS/2 servers with multiple NetBIOS networks
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If multiple NetBIOS networks are configured on an OS/2 server, a Notes port must be configured with the unit/lana number that identifies the NetBIOS network that will be used with the port.
When using Novell NetBIOS on a system which does not have the IBM LAN Requester installed, use the Notes NetBIOS port driver, configured for unit 0.
When using a system which has the IBM LAN Requester installed, the Notes NetBIOS port driver uses the unit/lana number to select a network from the [networks] section of IBMLAN.INI. Unit/lana 0 is the first port listed, unit/lana 1 is the second, and so on. To use Novell NetBIOS, add a line like this to the [networks] section of IBMLAN.INI:
net2 = IPXNB$,1,LM10,34,70,14
The Notes IBMEENB port driver uses a different NetBIOS API than the NetBIOS port driver, and can be used with IBM MPTS or LAPS when the IBM LAN Requester is not installed on the system. Notes use of NetBIOS resources is not as efficient with this port driver as it is with the NetBIOS port driver, so it may not be possible to support as many users with the IBMEENB driver as with the NETBIOS driver. When using the IBMEENB port driver, the unit/lana number should match a logical adapter number configured in IBM MPTS or LAPS.
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Configuring NetBIOS ports on Notes for Windows NT servers
Notes NetBIOS ports on Notes servers must be configured with the unit/lana number which identifies the NetBIOS network to be used with the port. On Windows NT it is common for there to be multiple NetBIOS networks configured in the operating system. To determine the correct unit/lana number for a particular NetBIOS protocol, open the NT Network Control Panel, select NetBIOS Interface and press the Configure... button. The information in the Network Route list identifies the unit/lana number for each protocol/network combination on the system.
The most common NetBIOS networks on Windows NT systems are:
name protocol
NwlnkNb Novell NetBIOS
Nbf NetBeui
NetBT NetBIOS over TCP/IP (RFC 1001/1002)
Some protocols can be associated with multiple unit numbers, one for each network card or dial-up network interface (serial ports, ISDN, etc.). For example the Network Route entry "Nbf->Elnk3" is NetBeui on a 3Com
Etherlink
III card while "Nbf->NdisWan5" is NetBeui on a Microsoft Remote Access Services (RAS) connection. Once you have identified the lana number for the network you want to use, configure a Notes NetBIOS port to use that unit/lana number.
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Notes for Digital Alpha / Windows NT
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The Novell
NetWare
equester is not supported in this release of Notes on the
Digital
Alpha Windows NT platform, as no requester is available from Novell.
IPX/SPX and Novell NetBIOS can be used by installing Microsoft Client Services for NetWare and NWLink NetBIOS.
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Windows 95 NetWare Client32 Beta 1.1
At release time there was a known problem with Notes Release 4 and the Beta Version(s) of the Novell Windows 95 NetWare Client32 using NetWare Directory Services (NDS).
When using the Notes Release 4 server with NetWare Directory Services and the Novell Beta 1.1 of Windows 95 Client32, only one NDS login is supported. Therefore either the Administrator can login to the NDS Tree using the Windows 95 user interface or the Notes server can login using NOTES.INI variables.
Windows NT NetWare Client and the IPX/SPX Port Driver
At release time there were known problems with Notes Release 4 and the Novell Windows NT NetWare Client using IPX/SPX. Novell will be releasing a patch for the Windows NT NetWare Client to resolve this problem. This patch will be available on NetWire, and will be called NTC4.EXE. Contact Novell for more information about the availability and location of this patch.
Windows NT NetWare Client V3.05
When you use Notes Release 4 and Novell Windows NT NetWare Client V3.05, Notes workstations and servers may hang when you disconnect an IPX/SPX session. On a Notes workstation this action causes the workstation to hang. On a Notes server, this action causes IPX/SPX sessions to accumulate, and the Notes server to hang on shutdown. To avoid the problem, upgrade to Windows NT NetWare Client V3.05b and install the NTC4.EXE patch.
Windows NT NetWare Client V3.05b
When you use Notes Release 4 and the Novell Windows NT NetWare Client V3.05b, the IPX/SPX delivers message fragments, instead of complete messages to Notes. This can create unexpected and varied behavior within the Notes session and eventually cause the Notes workstation and/or server to crash. The Notes workstation or server will return an error that is related to Notes Authentication/Certificate problems. Perhaps the most common error that will be returned is
Network error: insufficient data received
. To resolve the problem, install the NTC4.EXE patch that is available from Novell; this is a required patch in order for the Notes Release 4 workstation and server to run.
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In Notes Release 4.1, the only method of remote LAN access that is supported is Microsoft Remote Access Service (RAS). RAS is supported by Notes on Windows NT and Windows 95. Future releases of Notes will support additional remote LAN access methods.
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Delay when hanging up a Microsoft RAS connection
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In order to allow the underlying LAN protocols to complete the process of closing a session between a Notes client and server before the Microsoft Remote Access Service (RAS) connection goes away, Notes creates a delay between the time the session is closed by the LAN protocol and the time that RAS hangs up the connection. This delay is set to the default period of one second. You can change the length of the delay period by adding
REMOTELANHANGUPDELAY=x
to the NOTES.INI file, where x is the desired delay in milliseconds. Note that a value of 0 is the default and causes a delay of one second.
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Hanging up a preexisting remote LAN connection
Notes enables you to use Microsoft Remote Access Service (RAS) connections that were in existence before you started Notes. Notes also enables you to hang up these connections from within Notes. However, you will not be able to hang up a connection until at least one remote access connection has been attempted from within Notes. This is because Notes does not read-in information about preexisting RAS connections until it must try to establish a remote access connection. If you try to hang up a connection before this information is available, you will either not see the RAS connections in the hang-up dialog box or you will get a message that reads
No ports capable of calling are in use
Running Notes and RAS on the same server
If the Notes server is installed on the same machine that runs the Microsoft Remote Access Service (RAS) server, workstation connections to that Notes server will not succeed when you use SPX. You can avoid this problem by running the Notes server on a different machine.
Sharing a port between X.PC and Microsoft RAS
A Notes server cannot listen on an X.PC port when the port is also being used to listen for a RAS connection. A Notes workstation can dial out using X.PC or RAS on the same modem, but not simultaneously (See the
Administrator's Guide
, Chapter 8). Notes does not arbitrate between the RAS and X.PC use of the modem, and sometimes may attempt to connect using a modem that is already in use.
Notes server use of remote LAN in Windows 95
The following remote LAN problem occurs on the Notes for Windows 95 platform only.
Notes server use of remote LAN in Windows 95
The following remote LAN problem occurs on the Notes for Windows 95 platform only.
Lotus recommends caution in the use of Notes dial-up (RAS) connections from a Notes server. If an error occurs during a Notes server connection, a dialog box is displayed which waits for user response. Also dial-back connections cannot be made in unattended operation.
When the Notes server uses Notes remote LAN to make a connection with another server, it uses Windows 95 dial-up networking, an implementation of Microsoft RAS.
an error occurs, the Windows 95 operating system displays the error condition in a dialog box
and waits for user response
While the operating system is waiting, Notes cannot proceed.
If an administrator does not acknowledge the error, the
operating
system will wait for
about five minutes
before it dismisses the dialog box and informs Notes of the error condition.
Notes
the error and
proceed with its next task.
Similarly, if the
server is connecting to a
remote RAS server
that
requires
-back to make the dial-up connection
, the Windows 95 operating system displays
the dialog box
before the call-back is performed. This is not the result of an error condition
In this case the dialog box asks for the telephone number that it should use to dial back. Th
dialog box is displayed even when the
call-back
telephone number is specified on the RAS server
, in which case the only user response possible is to select OK.
After
about 5 minutes with no user response to the dialog box, the operating system will treat it as an abort indication, and it will dismiss the dialog box and return an error code to Notes.
This
display of dialog boxes affects any
unattended use of dial-up networking. Although its primary impact is on Notes servers, it can effect any Notes workstation operation, such as workstation replication, that normally run unattended.
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Hanging up X.PC connections after a location change
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If you have been using a location where X.PC is enabled and an X.PC connection is active, and you then change to a different location where X.PC is not enabled, you will be unable to hang up the active connection. To hang up the connection, you must change back to the first location, hang up the connection, and then change back to your new location.
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Remote User Setup over X.PC
Lotus recommends that a remote user's mail file be created at registration time in order to make setup easier and faster. If an administrator does not create the user's mail file at setup but chooses to 'create at setup,' the initial setup will take twice as long. This is because the user's mail file is created on the client/workstation and then must be transferred back to the server over a phone line.
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The LotusScript Data Object package comes as a LotusScript Extension (LSX) that can be used by LotusScript developers to move data between Notes and ODBC-compliant data sources. For LS:DO documentation, refer to
The Lotus Notes Programmer's Guide
The following caveats apply to using LS:DO with Release 4 of Notes.
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To use LS:DO, you must have a UseLSX statement in your script. This currently only works within Lotus Notes. If you are doing OLE Automation (for example, from Visual Basic
) you can obtain the ODBC
LSX loaded by calling CreateObject on NotesUIWorkspace, then using the UseLSX method on the workspace object.
You must set the Connection property of an ODBCQuery object before setting its SQL property. Both of these must be set before setting the Query property of the ODBCResultSet object that will use that query.
When referring to a table name with an embedded period, LS:DO recognizes that table as read-only. This restriction will mainly be evident with ODBC drivers for text files.
The DisconnectTimeOut property of the ODBCConnection object does not cause a time-out disconnect to occur, although the IsTimedOut property will change state at the proper time.
The IsSupported property of the ODBCConnection object returns False for bad arguments, rather than the Bad Parameter error.
The ConnectTo method of the ODBCConnection object does not perform the auto-registration of unregistered data sources.
The GetRegistrationInfo method of the ODBCConnection object does not work under OS/2; it will return a null string there.
The ExecProcedure method of the ODBCConnection object does not work.
To execute a procedure, create an ODBCQuery object, set its SQL property with a valid procedure statement, then use the ODBCResultSet to execute the procedure. The ODBC documentation specifies the syntax {CALL procedure(arg1,arg2,...)} for the SQL statement, with braces and parentheses required.
The QueryExecuteTimeOut property of the ODBCQuery object does not cause a time-out to occur.
The CacheLimit property of the ODBCResultSet object can be set but has no effect.
The IsEndOfData property of the ODBCResultSet object gives correct results when there is a result set with data. It will be True in all other cases: before Execute, when Execute obtained a result set with zero rows, and after disconnecting from the data source.
* The IsResultSetAvailable property of the ODBCResultSet object will be True after disconnecting from the data source, if it was True at the time of disconnection.
* The MaxRows property of the ODBCResultSet object can be set but has no effect.
* The NumRows property of the ODBCResultSet object does not return the special values for special cases that are shown in the documentation, other than DB_ROWSUNKNOWN.
* The Close method of the ODBCResultSet object closes the result set as documented but leaves a shadow copy of the result set. This result set can still be navigated, but cannot be updated. No error message is produced after a Close when using SetValue, but the UpdateRow or DeleteRow methods will fail.
* The FieldInfo method of the ODBCResultSet object does not work.
* The GetRowStatus method of the ODBCResultSet object does not work.
* The GetValue method of the ODBCResultSet object will change the data type of a LotusScript variable it sets, if that variable had been of the Variant type.
* The IsValueAltered method of the ODBCResultSet object always returns False.
* The IsValueNull method of the ODBCResultSet object always returns False.
* The SetParameter method of the ODBCResultSet object does not correctly set the value of a parameter inside single-quote marks. Instead the value of the parameter should incorporate the quote marks. To illustrate:
indent bullet
This will not work as expected....
Myquery.SQL = "SELECT * FROM DATA WHERE CITY = '?city?' "
Result1.SetParameter(city,"Cambridge")
So, do this instead....
Myquery.SQL = "SELECT * FROM DATA WHERE CITY = ?city? "
Result1.SetParameter(city,"'Cambridge'")
* The SetValue method of the ODBCResultSet object cannot set a null value.
* Values retrieved by GetValue should be no more than 2000 bytes in size.
* The UpdateRow method of the ODBCResultSet object will fail if any field in the row is over 512 bytes in size.
* The AddRow, DeleteRow, and UpdateRow methods of the ODBCResultSet object will fail if the data is so large that the method generates a SQL statement of over 4096 bytes in size.
* The LotusScript variables used to store Date values should be declared as data type Double. You may experience conversion problems with other types, even Long.
* The LotusScript variables used to store Date-Time and Time values should be declared as data type String.
* Time-only values cannot be updated (via SetValue and UpdateRow).
* Binary values that hold text in double-byte character set form will not be recognized as such by GetValue. GetValue will generally treat the data as arbitrary binary and will not recognize image formats and the like.
* The FieldExpectedDataType method may raise no error or an incorrect error when you request a type conversion that is not feasible.
* When the first argument to the SetValue method of the ODBCResultSet object, the column specifier, is of the correct type but does not specify a valid column, the resulting error message will be the one indicating that the argument is of the wrong type.
* The column specifier for all methods of the ODBCResultSet object that refer to single columns (GetValue, SetValue, etc.) cannot be of the Currency data type. All other numeric types work for columns specified by the column number.
* A known case exists where an ODBC driver indicated that it did not support read-only mode, although it actually did. The IsSupported property of the ODBCConnection object may report incorrectly due to bugs in the ODBC driver.
See also the NotesSQL caveats in the Application Design caveats section.
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indent bullet
Body Text
Use the following information to find where the installation files for your specific operating system are located on the Notes CD-ROM. Refer to the following sections for layout information about Notes Release 4.1 CD-ROMs including what can be found in directories that do not contain Notes installation files.
CD-ROM directory structure for PC platforms:
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README.NSF
APPS
DICTNRY
VIPRUN
DRIVERS
ATALK
NETWARE
DISK_KIT
INSTALL
OS2
DISK_KIT
INSTALL
WIN16
DISK_KIT
INSTALL
W32ALPHA
DISK_KIT
INSTALL
W32INTEL
DISK_KIT
INSTALL
CD-ROM directory structure for Macintosh partition:
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README.NSF
Applications
Dictionary Files
Apple Shared Library Manager
Lotus Notes for Macintosh PPC
Lotus Notes
Lotus Notes for Macintosh 68K
Lotus Notes
Body Text
In addition to the Notes installation files, there are four other items on the Notes Release 4.1 CD-ROM. These items are:
indent bullet
Language dictionary files
Lotus Notes ViP Runtime
AppleTalk for OS/2 installation files
Informational Notes databases
Language dictionary files
The language dictionary files are used for spell checking within Notes. The following language dictionary files are included on the Notes Release 4.1 CD-ROM in the \APPS\DICTNRY directory:
Language
American English
British (ise) English
British (ize) English
lotusen1.dic
American Medical
British Medical (ise)
British Medical (ize)
lotusme1.dic
Australian English
lotusau1.dic
Brazilian Portuguese
Portuguese
lotuspo1.dic
Canadian French
French
lotusfr1.dic
Catalan
lotusct1.dic
Czecha
lotuscz1.dic
Danish
lotusda1.dic
Dutch General
Dutch Preferred
lotusdu1.dic
German
German (ss)i
lotusge1.dic
Italian
lotusit1.dic
Norwegian
Nynorsk
lotusno1.dic
Russian
Russian Jo
lotusru1.dic
Spanish
lotussp1.dic
Swedishu
lotussw1.dic
Depending on which language version of Notes you install, you will get certain dictionary files automatically installed. If you wish to use one of the dictionary files listed above and find that it has not been installed automatically by Notes, simply copy the appropriate dictionary file listed above from the CD-ROM into your Notes data directory (C:\NOTES\DATA) where the other dictionary files reside (dictionary files are identified with a ".DIC" file extension).
Lotus Notes ViP Runtime
The Lotus Notes ViP Runtime files allow you to run any Windows 3.1 application written with Lotus Notes ViP Runtime. These files can be found in the \APPS\VIPRUN directory on the CD-ROM. To use Lotus Notes ViP Runtime, install the files by double-clicking the INSTALL.EXE file in the \APPS\VIPRUN directory on the CD-ROM. ViP is owned and supported by Revelation Technologies. For further information regarding Lotus Notes ViP Runtime, contact them at 1-800-262-4747
AppleTalk for OS/2 installation files
The AppleTalk
for OS/2 installation files allow you to install the AppleTalk network protocol stack on a Notes server for OS/2. These files can be found in the DRIVERS\ATALK directory on the CD-ROM. For information on how to install the AppleTalk for OS/2 files, refer to the
Network Configuration Guide
which comes with your Notes R4.1 package.
Informational Notes databases
There are many different Notes databases that may be of interest to you.
In the past, informational databases have been available on the Notes CD-ROM. One such database is the
Lotus Business Partner Catalog
. In this database, Lotus provides the most up-to-date information about Business Partner services and products. If you would like to read this information, please visit our Business Partner catalog at the Lotus Web site: www.lotus.com.
Environment(s):
Windows 95
Workstation:
Server:
Network protocols available on:
Workstation:
Banyan VINES
NetBIOS/NetBEUI
NetWare IPX/SPX
TCP/IP
X.PC
Server:
NetWare IPX/SPX
NetBIOS/NetBEUI
TCP/IP
X.PC
Workstation:
8MB minimum; 12MB or greater recommended
Server:
16MB minimum; 24MB or greater recommended
Disk Space
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Workstation:
30MB minimum; 40MB or greater recommended
Server:
150MB minimum; 300MB or greater recommended
Note
The following WinSock clients have been tested: Beam & Whiteside Chameleon, Distinct, FTP PC/TCP OnNet, IBM TCP/IP for DOS, Microsoft Windows '95, Novell
LAN Workplace, Sun PCNFS Pro, SuperTCP - Frontier, Windows for Workgroups, Wollongong, WRQ
Environment(s):
Windows NT Workstation 3.51, Windows NT Server 3.51,
Workstation:
Server:
Network protocols available:
Workstation:
Banyan VINES
NetBIOS/NetBEUI
NetWare IPX/SPX I/II
TCP/IP
Server:
AppleTalk
Banyan VINES
NetBIOS/NetBEUI
NetWare IPX/SPX I/II
TCP/IP
Workstation:
16MB minimum; 24MB or greater recommended
Server:
48MB minimum; 64MB or greater recommended
Disk Space
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Workstation:
30MB minimum; 40MB or greater recommended
Server:
300MB minimum; 500MB or greater recommended
Environment(s):
Windows 3.1 and Windows for Workgroups 3.1.1
Workstation:
Yes
Server:
Network protocols available on:
Workstation:
Banyan VINES
NetBIOS/NetBEUI
NetWare IPX/SPX
TCP/IP (see note below)
Workstation:
6MB minimum; 8MB or greater recommended
Disk Space
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Workstation:
30MB minimum; 40MB or greater recommended
Note
Microsoft LAN Manager and DEC PATHWORKS have not been tested.
Note
The following Microsoft WinSock applications have been tested on Windows 3.1 and Windows for Workgroups 3.11 Notes workstations: Beam & Whiteside, NetManage, DECNet
IP, Distinct, FTP Software
PC/TCP
OnNet, IBM TCP/IP for DOS, Sun PCNFS Pro, SuperTCP - Frontier, Windows for Workgroups, Wollongong, WRQ.
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Environment(s):
SPARC Solaris 2.4, 2.5 and Sun x86 Solaris 2.5
Workstation:
Server:
Network protocols available:
Workstation:
NetWare IPX/SPX I/II
TCP/IP
X.PC (supplied with Notes software)
Server
NetWare IPX/SPX I/II
TCP/IP
X.PC (supplied with Notes software)
Workstation:
24MB minimum; 32MB or greater recommended
Server:
64MB minimum; 96MB or greater recommended
Disk Space
Installation or distribution directory: 150MB minimum
Data directories: 30MB minimum
Additional databases and mail files: 300MB or greater recommended
Workstation:
30MB minimum; 40MB or greater recommended
Server:
300MB minimum; 500MB or greater recommended
bullet
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Patch Requirements
In order to receive the highest performance and reliability from this release, Lotus recommends that the following patches be installed on the Solaris 2.4 system:
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For Solaris 2.4
Install all patches that come with either Solaris 2.4 Hardware 11/94 or Solaris 2.4 Hardware 3/95 (HyperSPARC support)
These patches are listed below. To install, run the "install_patches" script in the Patches directory on the root of the CD-ROM. In addition to these, obtain and install the following patches from Sun Microsystems, Inc.:
Patch
# 101945-35
Synopsis:
SunOS
5.4: jumbo patch for kernel
Rationale:
required.
Patch #
101973-14
Synopsis:
SunOS 5.4: fixes for libnsl and ypbind
Rationale:
required.
indent bullet
Patch
# 102057-12
Synopsis:
OpenWindows 3.4: server [Xsun) jumbo patch
Rationale:
resolves miscellaneous X server problems.
Patch #
102113-03
Synopsis:
NeWSprint 2.5 RevB: hangs when printing
Rationale:
required.
Patch #
102121-02
Synopsis:
SunOS 5.4: fixes to stc driver
Rationale:
required.
Patch
# 102196-03 or current superseding patch
Synopsis:
OpenWindows 3.4: numlocked numeric keys don't work for X clients
Rationale:
required.
Patch
# 102845-01
Synopsis:
serial port RTS/CTS
Rationale:
enable Solaris for incoming flow control.
Patch
# 102944-01
Synopsis:
PPS 1.1
Rationale:
fixes several SPX issues and enhances performance (for PC Protocol Services 1.1).
It is recommended that the patches included in the Solaris 2.4 Hardware 3/95 CD-ROM be applied to each system. They include:
101753-01 Solaris 2.4: XGL Jumbo Patch
101829-01 XIL 1.2: XIL uses too much memory when compressing
101878-01 moving mouse caret on panel_text causes i18n xview application
101879-01 OpenWindows 3.4: XView jumbo patch
101880-03 OpenWindows 3.4: mailtool dumps core in ja locale on x86
101902-01 pcfs cannot handle NEC-DOS medium density format
101905-01 librac breaks authdes_seccreate on S494/Intel
101907-03 NEC floppies (vold); fixes to volume management
101920-01 Solaris 2.4: Direct Xlib (DXlib) Jumbo patch
101981-01 SECURITY: su can display root password in the console
101983-01 5.3 automounter does not mount from 4.1.3 NFS servers with
102001-03 recursive mutex_enter panic in be driver, be interface
102002-01 esp: scsi resets occurring often with newer fab FAS286 chips
102003-01 qe panics on unload
102007-01 vnode v_count is not maintained correctly
102011-02 Tar can't handle correctly file whose fullpath exceeds 100
102020-02 asynchronous I/O in the user level hurts RDBMS performance
102035-01 st: dat soft error warning messages too frequently
102036-01 mcp, mcpzsa, mcpp
102037-01 Extra clicks during audio mode changes
102038-01 ddi_dma_sync (network performance)
102044-01 bug in mouse code makes "break root" attack possible
102062-03 zs, GX (EnergyStar)
102079-01 SX driver
102112-01 Fix for locking problems with winlock
102137-01 cg14 does not resume due to a bug in sx
Tuning Parameters
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Kernel Configurations for Solaris Servers
Body Text
The parameters in /etc/system should be:
set max_nprocs=4096
set strctlsz=4096
set shmsys:shminfo_shmmax=268435456
set shmsys:shminfo_shmseg=600
set shmsys:shminfo_shmmni=512
set shmsys:shminfo_shmmin=1
set semsys:seminfo_semmns=4096
set semsys:seminfo_semmni=4096
set semsys:seminfo_semmnu=4096
set semsys:seminfo_semume=64
set semsys:seminfo_semmap=512
set semsys:seminfo_semmsl=128
The SPX maximum packet size parameter in /etc/opt/SUNWipx should be:
SPXMAXPACKET=1500
Environment(s)
OS/2 Warp and Warp Connect (includes TCP/IP 3.0).
Workstation:
Yes
Server:
Yes
Network protocols available on:
Workstation:
Banyan
VINES
NetWare IPX/SPX
NetBIOS/NetBEUI
TCP/IP
X.PC
Server:
AppleTalk
Banyan VINES
NetBIOS/NetBEUI
NetWare IPX/SPX
TCP/IP
X.PC
Workstation:
8MB minimum; 12MB or greater recommended
Server:
32MB minimum; 48MB or greater recommended
Disk Space
Workstation:
30MB minimum, 40MB or greater recommended
Server:
300MB minimum, 500MB or greater recommended
Disk SWAP space
16MB
Patch Requirements for OS/2
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In order to receive the highest performance and reliability from this release, Lotus recommends that the following patches be installed on the following OS/2 systems. Instructions for how to obtain patches are given at the end of this platform requirements section.
For OS/2 3.x
indent bullet
Patch
Fixpak 17 or later
Synopsis
: cumulative set of fixes for WARP and WARP Connect
Rationale
required fixes in order to run Lotus Notes Release 4 (or later).
For OS/2 2.11 SMP
Patch
S_630 or later
Synopsis:
refresh of OS/2 2.11 SMP
Rationale:
required in order to run Lotus Notes
Release 4 (or later).
Patch
PJ21448
Synopsis
: fixes NOPROTECT on MEMMAN line in CONFIG.SYS on OS/2 2.11 SMP machines
Rationale:
if attempting to maximize performance on an OS/2 SMP machine, this is a required fix.
For OS/2 2.11
Patch
Fixpak 104 or later
Synopsis:
cumulative set of fixes for
OS/2 2.11
indent bullet
Rationale
required fixes in order to run Lotus Notes Release 4 (or later).
For IBM LAN Server 4.0
Patch
IP08152
Synopsis
: cumulative set of fixes for IBM LAN Server 4.0
Rationale
: required fixes in order to run Lotus Notes Release 4 (or later).
Patch
WR08152
Synopsis
: cumulative set of fixes for IBM LAN Server 4.0 MPTS
Rationale
: required fixes in order to run Lotus Notes Release 4 (or later).
Patch
IP08174
Synopsis
: series of fixes for IBM LAN Server 4.0
Rationale
: required fixes in order to run Lotus Notes Release 4 (or later).
Patch
IP08178
Synopsis
: series of fixes for IBM LAN Server 4.0 HPFS386 file system
Rationale
: required fixes in order to run Lotus Notes Release 4 (or later) using HPFS386 file system.
For IBM LAN Server 3.0
Patch
IP07060
Synopsis
: cumulative set of fixes for IBM LAN Server 3.0
Rationale
: required fixes in order to run Lotus Notes Release 4 (or later).
Patch
WR07060
Synopsis
: cumulative set of fixes for IBM LAN Server 3.0 LAPS
Rationale
: required fixes in order to run Lotus Notes Release 4 (or later).
Patch
IP07087
Synopsis
: series of fixes for IBM LAN Server 3.0
Rationale
: Required fixes in order to run Lotus Notes Release 4 (or later).
Patch
IP07088
Synopsis
: series of fixes for IBM LAN Server 3.0 HPFS386 file system
Rationale
: Required fixes in order to run Lotus Notes Release 4 (or later) using HPFS386.
Note
Microsoft
LAN Manager and DEC
PATHWORKS
have not been tested.
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IBM OS/2 and LAN Server patches
Body Text
The following is a list of locations where you may get patches for IBM OS/2 and the LAN Server:
CompuServe
Subscribers may download Fixpaks from the OS/2 Support Forum (GO OS2SUPPO).
IBM OS/2 BBS
Subscribers may download Fixpaks from the Software Download Library. U.S. customers who are not subscribers can call 1-800-547-1283 for information on how to subscribe.
Internet
Customers with access to Internet
services may download Fixpaks using the following methods:
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Anonymous FTP to "ftp.software.ibm.com" (IP Address 198.17.57.66)
Fixpaks are located in the "/ps/products/os2/fixes" directory.
World Wide Web (WWW) access using:
IBM Software Manufacturing Solutions ftp://service.boulder.ibm.com Full path is ftp://service.boulder.ibm.com/ps/products/os2/fixes
Prodigy
Subscribers may download Fixpaks from the OS2CLUB in the Download Library, IBM Files, Fixes area. Files are updated weekly and are available on Fridays.
PCC BBS
Customers may call the IBM Personal Computer Company BBS In Raleigh NC, and download Fixpaks from the public area. You can access this BBS at 1-919-517-0001.
America On Line
Subscribers may download Fixpaks from the OS/2 Area.
Body Text
Environment(s):
4.1.3, 4.1.4
Workstation:
Yes
Server:
Yes
Network protocols available on:
Workstation:
NetWare IPX/SPX I
TCP/IP
Server:
NetWare IPX/SPX I
TCP/IP
X.PC (supplied with Notes software)
Workstation:
24MB minimum; 32MB or greater recommended
Server:
64MB minimum; 96MB or greater recommended
Disk Space
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Installation or distribution directory:
150MB minimum
Data directories: 30MB minimum
Additional databases and mail files
300MB or greater recommended
Workstation:
30MB minimum; 40MB or greater recommended
Server:
300MB minimum; 500MB or greater recommended
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Patch Requirements
In order to receive the highest performance and reliability from this release, Lotus recommends that the following patches be installed on the AIX 4.1.3 system:
indent bullet
Patch
# U438816
Synopsis
: patch for new driver
Rationale
: resolves a problem with NetWare 3.11B
Patch
# U438067
Synopsis
: patch for remote NFS
-mounted directories
Rationale
: resolves a problem with remote NFS-mounted directories
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Tuning Parameters
bullet
Kernel Configurations for IBM AIX Servers
Maximum number of processes allowed per user [1024]
Paging Space [300 to 500 Mbytes]
Maximum number of Licensed Users [16]
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(Please use Smit to set the above values.)
Environment Variables
If your IBM server has greater than 320MB of RAM, please set the following environment variable by issuing the command from csh. The resulting SHARED_DPOOL value must be in bytes.
In order to receive the highest performance and reliability from this release, Lotus recommends that the following patches be installed on the HP-UX 10.01 system:
Patch
# PHCO_5803 or current superseding patch
indent bullet
Synopsis
: patch to 700 and 800 Systems
Rationale
: fsck patch for 10.01 systems using 9.0x file systems
This release of Lotus Notes Release 4.1 is certified for the following client/workstation and server platforms:
bullet
Client/Workstation platforms:
HP-UX
10.01
4.1.3, 4.1.4
Macintosh System 7.1, 7.5
OS/2 Warp
OS/2 Warp
Connect
Solaris
SPARC
2.4, 2.5
Solaris X86
Windows
3.1
Windows 95
Windows NT
Workstation 3.51
Server platforms:
HP-UX 10.01
IBM AIX 4.1.3, 4.1.4
NetWare 3.12, 4.1
OS/2 2.11 SMP
OS/2 Warp
OS/2 Warp
Connect
Solaris SPARC 2.4, 2.5
Solaris X86 2.5
Windows 95
Windows NT
3.51
Alternate Mail is supported for Windows 3.1 only. It is not available for OS/2, Macintosh, Windows 95 or Windows NT Notes clients.
Lotus will only support customers who are running certified configurations.
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Bhead
Ahead
Body Text
The following tables provide information about client and server system requirements for Notes Release 4.1.
Client System Requirements
HP-UX
Certified Operating System Versions
AIX 4.1.4
AIX 4.1.3
HP-UX 10.01
OS/2 Warp, Warp Connect
Processors supported
PowerPC
Power2
PA-RISC
Intel 486, Pentium
System Requirements
24MB minimum, 32MB or more recommended
24MB minimum, 32MB or more recommended
8MB minimum, 12MB or more recommended
Disk space
30MB minimum, 40MB or more recommended
30MB minimum, 40MB or more recommended
30MB minimum, 40MB or more recommended
Protocol Support
AppleTalk
SPX II
NetBIOS/NetBEUI
TCP/IP
VINES
X.25*
Client System Requirements continued:
Macintosh
Macintosh
Solaris
680x0 systems
PowerMac systems
Certified Operating System Versions
Mac System 7.1
(or later)
Mac System 7.5
(or later)
Solaris 2.5
Solaris 2.4
Processors supported
Motorola 68030, 68040
PowerPC
Intel x86,
Pentium
SPARC
System Requirements
12MB minimum;
20MB or more recommended
16MB minimum for PowerPC,
20MB or more recommended
24MB minimum, 32MB or more recommended
Disk space
30MB minimum, 40MB or more recommended
30MB minimum, 40MB or more recommended
30MB minimum, 40MB or more recommended
Protocol Support
AppleTalk
SPX II
NetBIOS/NetBEUI
TCP/IP
VINES
X.25*
Client System Requirements continued:
Windows 3.1
Windows 95
Windows NT
Certified Operating System Versions
Windows 3.1
Windows 95
Windows NT Workstation 3.51
Processors supported
Intel 386 or higher
Intel 386 or higher
Intel x86, Pentium
Digital Alpha
System Requirements
6MB minimum, 8MB or more recommended
8MB minimum, 12MB or more recommended
16MB minimum, 20MB or more recommended
Disk space
30MB minimum, 40MB or more recommended
30MB minimum, 40MB or more recommended
30MB minimum, 40MB or more recommended
Protocol Support
AppleTalk
SPX II
NetBIOS/NetBEUI
TCP/IP
VINES
X.25*
RAM requirements include minimum RAM requirements for operating system as specified by the operating system vendor.
Macintosh minimum and recommended RAM amounts assume the use of MacOS Virtual Memory or other RAM management software such as RAM Doubler from Connectix. If Virtual Memory is not used, the minimum and recommended values are as follows: minimum of 16MB for 680x0 and 20MB for PowerPC; recommended is 32MB or more for both 680x0 and PowerPC.
Disk space requirements include actual free disk space amounts for installing default Notes files. More disk space would be required if databases will be replicated or copied locally.
* Connect for X.25 and Connect for SNA are available separately, including on Lotus' World Wide Web site. Check the Lotus Web Page at
http://www.lotus.com
for more details.
Server System Requirements
HP-UX
NetWare
Certified Operating System Versions
AIX 4.1.4
AIX 4.1.3
HP-UX 10.01
NetWare 3.12, NetWare 4.1
OS/2 Warp, Warp Connect,
OS/2 2.11 SMP
Processors supported
PowerPC
Power2
PA-RISC
Intel x86,
Pentium
Intel 486, Pentium
SMP Support
System Require-
ments
64MB minimum, 96MB or more recommended
64MB minimum, 96MB or more recommended
64MB minimum, 96MB or more recommended
32MB minimum, 48MB or more recommended
Disk space
300MB minimum, 500MB or more recommended
300MB minimum, 500MB or more recommended
300MB minimum, 500MB or more recommended
300MB minimum, 500MB or more recommended
Disk swap space
128MB
128MB
Not used by OS
Protocol Support
AppleTalk
SPX II
NetBIOS/NetBEUI
TCP/IP
VINES
X.25*
Server System Requirements continued:
Solaris
Windows 95
Windows NT
Certified Operating System Versions
Solaris 2.5
Solaris 2.4
Windows 95
Windows NT Server 3.51
Processors supported
Intel x86,
Pentium
SPARC
Intel 486, Pentium
Intel 486, Pentium
Digital Alpha
SMP Support
No
System Require-
ments
64MB minimum,
96MB or more recommended
16MB minimum,
24MB or more recommended
48MB minimum,
64MB or more recommended
Disk space
300MB minimum,
500MB or more recommended
150MB minimum,
300MB or more recommended
300MB minimum,
500MB or more recommended
Disk swap space
128MB
Protocol Support
AppleTalk
SPX II
NetBIOS/NetBEUI
TCP/IP
VINES
X.25*
SMP (Symmetrical Multiprocessing) support is for SMP-enabled versions of listed operating systems. For details on whether a version of an operating system supports SMP, check with the operating system vendor or with your Lotus representative.
RAM requirements include minimum RAM requirements for operating system as specified by the operating system vendor.
Disk space requirements include estimated free disk space amounts for minimum functioning Notes system (e.g. one or more mail databases and applications). The actual disk space needed to install the Notes files is significantly lower than the minimum and recommended values. This disk space varies by platform, but is generally on the order of 75-100MB.
* Connect for X.25 and Connect for SNA are available separately, including on Lotus' World Wide Web site. Check the Lotus Web Page at
http://www.lotus.com
for more details.
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The following table provides important IBM OS/2 system support level requirements.
LAN Server 3.0
IP07060
LAN Server 4.0
IP08152
MPTS (LAPS ) - shipped with LAN Server 4.0 and Warp Connect
WR08152
NTS2 (LAPS) - shipped with LAN Server 3.0
WR07060
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The suggested memory for the Web Navigator is 32MB plus 2MB for each concurrent Web Retrieval process. If the InterNotes server will be running many user agents or supporting a WEB.NSF file larger than 1GB, increase the memory accordingly. The suggested pagefile for the Web Navigator is at least 32MB in size, plus 10MB for each additional Web Retrieval process you will be running on the InterNotes server.
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In Notes Release 4, the only method of remote LAN access that is integrated with Notes is Microsoft Remote Access Service (RAS). RAS is supported by Notes on Windows NT and Windows 95. Later releases of Notes will support additional remote LAN access methods. Other remote LAN access products can be used with Notes, but remote LAN connections must be stopped and started from outside Notes.
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Notes supports AppleTalk on the following platforms:
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Use the AppleTalk protocol stack supplied with Notes.
Windows NT
Supports AppleTalk on Windows NT when Windows NT Services for Macintosh
are installed.
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Notes supports Banyan VINES on the following platforms:
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Windows NT
Windows 95
Windows 3.1
Banyan VINES is not supported on the DEC Alpha / Windows NT platform in this release of Notes, as no requester is available from Banyan.
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Two files are required in addition to the Banyan OS/2 requester. The files VNSAPI32.DLL and VNSAPI16.DLL should be copied to the location where the Banyan VINES requester is installed on the system. The files are available to Banyan customers on Banyan's BOA BBS system at 508-836-1834 or 508-836-1822 under the file name BATOS2.ZIP.
Notes for OS/2 and VINES
The Notes OS/2 VINES Server now supports more than 50 sessions.
The following files are required: bancomm2.sys, bancomm.sys, vines.ifs, vines2.ifs, ndisban.sys, ndisban2.sys and apply to 5.50(1), 5.52(5), 5.53(0), 5.53(6), 5.54(0), 5.54(6), 5.54(10), or 5.54(20).
This patch supersedes the following patches:
(Each entry lists the corresponding fixes in 5.54(20)-VNS-TB-1)
5.53(6)-VNS-LC-1 (fix #1)
5.53(6)-VNS-LE-1 (fix #2)
5.54(0)-VNS-NJ-2 (fix #2-4)
5.54(0)-VNS-NL-1 (fix #5)
5.54(0)-VNS-PD-1 (fix #6)
5.54(6)-VNS-PQ-1 (fix#1-8)
By default, VINES allows 50 outstanding received packets per socket at one time. OS/2 workstations being used as Lotus Notes Servers may require a higher value for this parameter. A new switch for "bancomm.sys" and "bancomm2.sys" allows you to configure the number of received packets outstanding on a socket. The minimum value for this parameter is 1; the maximum value is 65536. If you enter an invalid value, the value defaults to 50. To modify the number of outstanding received packets allowed, add the switch to the bancomm statement in your CONFIG.SYS file as follows:
MAX_IO_REQUESTS=<number of received outstanding packets>
The following example increases the number of outstanding received packets allowed to 150:
Use the lowest value possible. In most instances, a value of 150, which triples the default value, should be satisfactory. If you still encounter errors after increasing the value to 150, increment the value by 50, and test performance again. Repeat until an appropriate value is achieved.
Banyan Enterprise Client for Windows 95 and Windows NT
For Windows NT, the release version of the Banyan Enterprise Client for Windows NT Version 5.56(20) is required. For Windows 95, the Banyan Enterprise Client for Windows 95 Version 5.59(5) or higher is required.
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Notes supports NetBIOS on the following platforms:
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Windows NT
Windows 95
Windows 3.1
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When using Novell NetBIOS, the NetWare OS/2 Requester V2.11 or later is required. Some patches are required with the V2.11 Requester. These patches are available from the NetWare Client Support page of the Novell web site:
http://netwire.novell.com/home/client
and from the Novell CompuServe forums.
The latest patches are in the file OS2C4.EXE. As newer patches are made available they will be named OS2C5, OS2C6, and so forth.
Using an earlier version of the Requester, or using V2.11 with patches older than OS2C2, may cause Notes or OS/2 to hang.
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NetWare Directory Services can be used on the following platforms:
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NetWare 4.1
OS/2 using the Novell NetWare Client for OS/2
Windows NT using the Novell NetWare Client for Windows NT
Windows 3.x using the Novell NetWare Client for DOS/Windows
Windows 95 using Novell Client32
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Notes supports NetWare IPX/SPX on the following platforms.
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HP-UX
NetWare v3.12 for the HP 9000
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IBM AIX
IBM NetWare for AIX Program Number 5697-021 GA - 12/94 AIX V4.1.1 or later.
IPX/SPX for AIX V2.1 Program Number 5765-550 GA - 7/95 AIX V4.1.3 or later.
When using NetWare IPX/SPX, the NetWare OS/2 Requester v2.11 or later is required. Some patches are required with the Requester v2.11. These patches are available from the NetWare Client Support page of the Novell web site:
http://netwire.novell.com/home/client
, and from the Novell CompuServe forums.
The latest patches are in the file OS2C4.EXE. As newer patches are made available they will be named OS2C5, OS2C6, and so forth.
Using an earlier version of the requester, or using v2.11 with patches older than OS2C1, may cause Notes or OS/2 to hang.
There are some problems connecting to NetWare file servers when the NetWare OS/2 Requester v2.11 shares a network card with IBM LAN Requester 3.0. IBM LAN Requester 4.0 does not have this problem and should be used instead of 3.0.
Sun SPARC Solaris and X86 Solaris
PC Protocol Services 1.1 IPX/SPX for Solaris.
Windows NT
The Novell NetWare Requester
V3.05C, including the IPX/SPX protocol stack
and NetWare Directory Services (NDS), is supported.
Version V3.05C is Version V3.05B and the patches contained with NTC4.EXE found in Novell web site:
http://netwire.novell.com/home/client
Using Version V3.05 of the Novell NetWare Requester will intermittently cause the Notes Workstation to hang. The SPX sessions on the Notes Server will not terminate, and the Notes Server will hang on shutdown.
Using Version V3.05B of the Novell NetWare Requester will cause the following error message to appear:
Network error: insufficient data received.
Microsoft Client Services for NetWare, including Microsoft NwLink IPX/SPX protocol stack, is supported on Windows NT workstations. The Microsoft Gateway Services for NetWare, including Microsoft NwLink IPX/SPX, is supported on Windows NT servers. Service Pack 3
or higher for Windows NT V3.51 is recommended.
Note
The Novell NetWare Requester is not supported on the DEC Alpha / Windows NT platform in this release of Notes, as no requester is available from Novell.
Windows 95
The Notes workstation
is certified with the
Microsoft Client Services for NetWare, including the Microsoft NwLink IPX/SPX protocol stack.
NetWare Directory Services (NDS) are not supported with Microsoft Client Services for NetWare. Client Services for NetWare Directory Services support will be added when 32-bit applications such as Notes are supported. To date Microsoft's NDS component only supports 16-bit applications.
The beta version of the Novell NetWare Requester, including IPX/SPX and NetWare Directory Services works with Notes. After the Novell NetWare Requester is released, Lotus intends to certify it in a future update of Notes.
Windows 3.1
The Novell DOS Requester V1.20 is supported. This support includes IPX/SPX and NetWare Directory Services (NDS). Microsoft NwLink, which comes with Windows for Workgroups, is not supported.
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NetWare SPXII protocol is supported by the Notes SPX Port Driver on the following operating system platforms and protocol stacks:
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Novell NetWare 3.12
Novell NetWare 4.1
Windows NT Microsoft NwLink
NetWare 3.12 for HP 9000
Solaris PC Protocol Services V1.1
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Notes supports TCP/IP on the following platforms:
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HP-UX
TCP/IP built into the operating system.
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IBM AIX
TCP/IP built into the operating system.
NetWare
Notes also supports TCP/IP on NetWare 3.12 and NetWare 4.1;
TCP/IP built into the operating system.
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IBM TCP/IP and FTP PC/TCP are supported.
With FTP PC/TCP on OS/2, version 1.3 of PC/TCP is required. A post-v1.3 version of the FTP SOCKET32.DLL file is required for proper operation of Notes. The new SOCKET32.DLL is available on the Lotus Notes Release 4 CD-ROM in the \FTP\OS2 directory. Copy the SOCKET32.DLL into the PCTCP\DLL directory or the directory in which the PCTCP for OS/2 dlls were installed. Notes may hang if an earlier version of this .DLL file is used. FTP TCP/IP supports a limited number of connections and will not be certified for use on Notes servers.
OS/2 Warp 3.0 includes TCP/IP 3.0.
The following patches are required for OS/2 IBM TCP 2.0:
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Patch
APAR pn72834
Synopsis
: patch prerequisite: must be running CSD 64092
Rationale
prevents IBM TCP stack crash when the TCP Domain Name is turned off.
Patch
APAR pn77993
Synopsis
: SMP system
Rationale
patch required if running IBM TCP 2.0 on an SMP system
Sun SPARC Solaris and X86 Solaris
TCP/IP is built into the operating system.
Windows NT
Supplied with the operating system.
Windows 95
Supplied with the operating system.
Windows 3.1
Most WinSock v1.1 compliant TCP/IP protocol stacks work with Notes.
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LotusScript
is a version of BASIC that offers not only the standard capabilities of structured programming languages like Pascal and C, but a powerful set of language extensions that enable object-oriented application development within and across products as well.
LotusScript Documentation
For detailed information on the LotusScript R3 language and programming environment, see the following documentation:
LotusScript Language Reference
(also available within the Notes Help database)
LotusScript Programmer's Guide
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The Internet is a dynamic environment that changes constantly. Lotus designed the Web Navigator template to be as customizable as possible and urges you to experiment with modifying it for your specific needs. Lotus will be releasing template updates periodically and encourages you to visit the Lotus Web site often to obtain the latest template, additional release note information, and tips and tricks about using the Web Navigator. You can visit our site at:
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Lotus will also be making enhancements to other Notes templates available through this site.
The updated Web Navigator 4.1 template is designed for Notes Release 4.1 and is not supported on Notes Release 4 servers. Release 4 clients will generally be able to use this template, but will not be able to auto-launch the Category documents or Rating documents that make use of the URL Autolaunch form attribute.
The following tables describe the client and server certifications for Lotus Notes Release 4.1.
Table 1 Notes Release 4.1 Client Certifications
Client system
System versions
Processor(s)
Server certified
HP-UX
HP-UX 10.01
PA-RISC
IBM AIX
IBM AIX 4.1.3, 4.1.4
Power2, PowerPC
Macintosh 680x0
System 7.1 or later
Motorola 68030, 68040,
Macintosh PowerMac
System 7.5 or later
PowerPC
OS/2
OS/2 Warp,
Warp Connect
Intel 486, Pentium
Sun SPARC Solaris
Solaris 2.4, 2.5
SPARC
Sun x86 Solaris
Solaris 2.5
Intel 386, 486, Pentium
Windows (16 bit)
Windows 3.1
Intel 386, 486, Pentium
Windows 95
Windows 95
Intel 386, 486, Pentium
Windows NT
Windows NT Workstation 3.51
Intel 386, 486, Pentium,
Digital Alpha
Table 2 Notes Release 4.1 Server Certifications
Server system
System versions
Processor(s)
Client certified
HP-UX
HP-UX 10.01
PA-RISC
IBM AIX
IBM AIX 4.1.3, 4.1.4
Power2, PowerPC
NetWare
NetWare 3.12, 4.1
Intel 386, 486, Pentium
OS/2
OS/2 Warp, Warp Connect, OS/2 2.11 SMP
Intel 486, Pentium
Sun SPARC Solaris
Solaris 2.4, 2.5
SPARC
Sun
x86
Solaris
Solaris 2.5
Intel 386, 486, Pentium
Windows 95
Windows 95
Intel 486, Pentium
Windows NT
Windows NT Server 3.51
Intel 486, Pentium,
Digital Alpha
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Errata and Updates
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The server commands Show Sessions and Show Transactions described in Appendix B are not included with Notes Release 4.
Chapter 9 of the
Administrator's Guide
for Release 4.1, the
"Using the Mail Router to report statistics"
section describes
changing the NOTES.INI setting ReportUseMail to 1on the reporting server. In R4.1, do not set ReportUseMail to 1 as this will cause Notes to terminate.
The feature "adjacent domain" that is documented in the "Restricting explicit mail routing" section in Chapter 5 of the
Administrator's Guide
is not implemented in Notes Release 4. Lotus intends to implement this feature in a future release of Notes.
The printed version of the
Administrator's Guide
has not been updated for Notes Release 4.1. For a list of topics in this book that are updated online, see the document "Changes to server administration topics for Notes Release 4.1" in the What's New view of the online Administration Help (ADMNHELP.NSF).
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Folder security
In the Folder Properties - Security dialog box there are two types of access to shared folders: View and Update access. "Update" access to a folder gives a user, group, or role Reader access as well.
Please remember that particular documents (or all documents) contained in the folder may have Reader access lists that restrict who may open and read the document. A document's read access list overrides folder access, and therefore can deny read access to a document within a folder that has Reader access.
About agents and actions
R4 agents behave similarly to R3 macros. The action defined in an agent is executed on the documents "in the background", that is, on the stored documents within the database. Actions such as view actions, form actions, buttons, and hotspots act by executing on the active document.
For example, an agent acting on "Selected Documents" in a view searches first to act upon documents preceeded by a checkmark. If there are none, the agent then searches for the location of a highlighted selection in the view.
A view action will only search for the highlighted selection within the view that indicates the active document.
Likewise, form actions, buttons, and hotspots only execute on the current active (open) document, regardless of whether the user checked off documents in the view from which the document was opened.
NOTES.INI file:
DST_BEGIN_DATE and DST_END_DATE
If the notes server is a region that does not observe the beginning or ending of DST under normal guidelines (first sunday in april, Last Sunday in October), set parameters to the correct dates for the region.The server does not need to be restarted.
What if I see a record lock threshold exceeded error on my NetWare Console?
If your Notes users get the error message "This database is currently being used by someone else" when they try to access a Notes database, it means that they cannot create a physical record lock on the database they're about to use. This could happen for a variety of reasons. One reason is that two versions of Notes are attempting to access the file simultaneously. Another reason is that Notes has reached the maximum amount of physical file locks allowed. It is the second case if the NetWare System Adminstrator sees the following error on the NetWare Console :
1.1.69 Station 0 record lock threshold exceeded
In the second case, you need to adjust the Maximum Record Locks Per Connection by entering this command at the NetWare Console and putting it into the AUTOEXEC.NCF file:
SERVER_NAME:set Maximum Record Locks Per Connection = 1000
This overrides the default of 500, which is small for a Notes Server with a lot of user activity. A good rule of thumb to use when determining the number to use for this setting is 10 Record Locks per User. For example, if you have 200 users, set Maximum Record Locks Per Connection to 2000.
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Welcome to Lotus Notes Release 4.1. This release of Notes provides you, our partners and customers, with an even larger platform selection for configuring your enterprise and groupware systems. With this release, full client/server capabilities are available for IBM AIX, HP-UX, OS/2, Macintosh, NetWare, Sun Solaris, Windows, Windows 95 and Windows NT systems. For more information about Notes platforms certified in Release 4.1, see the New Platforms section in these Release Notes.
In addition to these new platforms, Release 4.1 includes other new features and enhancements described in the New Features section of these Release Notes.
Before you install, be sure to read about Things You Need to Know. This section contains information that you should be familiar with before you install or configure Notes software. Also read the Install Caveats section before you begin the install. When you are ready to install the software, go to the instructions in the separate Install Guides for workstation and server that accompany the CD-ROM media.
If you are migrating your Notes applications from Release 3.x to R4.x, see the
Migration Guide
for information about changes you may need to make to your hardware and software configurations before installing Release 4.1.
Throughout these Release Notes, the term "R3" refers to all Lotus Notes releases, numbered sequentially from 3.0 to the latest 3.x release. The term "R4" refers to all Lotus Notes releases, numbered sequentially from 4.0 to the latest 4.x release.
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If you start the server Administration Process (ADMINP) with no ADMIN4.NSF database on the system, the Administration Process will create the Administration Request database. If this situation occurs,
check the ACL of the new ADMIN4.NSF database. There are known instances when the Access field for the server entry in the Access Control List is erroneously set to Person, and needs to be changed to Server. Verify that the server entry is correct, and if not, change the entry using User Type combobox - Server.
When the Administration Process is performing Rename Server in Address Book or Rename Person in Address Book requests, contention for access to the Public Address Book between the Indexer (which is updating views) and the Administration Process (which is changing names in Notes) may cause the request processing to take an inordinate amount of time. You can set two environment variables to control the frequency with which the Indexer looks for views to update. Setting these variables as described below causes Administration Requests to be processed faster.
Variable
Description
UPDATE_NAB_VIEWS_DISABLE=1
temporarily disables the Indexer from updating view in the Pubic Address Book; after the Administration Process has completed all of its work and has gone Idle, set UPDATE_NAB_VIEWS_DISABLE=0 to reenable the Indexer.
UPDATE_NAB_SUPPRESSION_TIME=<number of minutes>
causes the Indexer to look for views to be updated in the Public Address Book according to the <number of minutes> interval instead of the default.
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On the Macintosh platform, even if you enable the Agent Manager under User Preferences, the Agent Manager will not run if the database or its inherited design was created on a PC platform and the file name does not contain the ".NSF" extension. You must add the ".NSF" extension to the database file name to enable the Agent Manager.
Using the search condition "By Date" and the specifier "date created" yields query results of all documents created in the specified time frame. Using the specifier "date modified" yields query results as follows:
- all documents modified within the specified time frame
- all unmodified documents CREATED within the specified time frame
This occurs because newly created and unmodified documents have the same date in their "Created" and "Modified" fields.
The "If Documents Have Been Created or Modified" trigger does not work instantly. It relies on the Agent Manager to
periodically
check for newly added or modified documents.
Even if the Agent Manager is enabled under User Preferences, the Agent Manager will not run on the Macintosh platform if the database or its inherited design was created on a PC platform and the name does not contain the ".NSF" extension. Adding the ".NSF" extension to the database name will enable Agent Manager.
When a new manager is added to a database ACL, the new manager is not able to see the private agents in the database. This is a known problem. To see private agents, create a private agent, close and then reopen the database. All private agents are then visible to the new manager.
If you attempt to save an agent in a database that you opened locally on a server system with an administrator's ID, you will receive a warning message if you specify the agent to "Run only on: Local". The agent is still saved in the database. Note that in such case "Local" means the agent will run on the administrator's workstation, not the server. To save an agent to run on the server, make sure the schedule indicates "Run only on: <Server's Name>"
The "New Mail" trigger relies on the flagging of a mail document (unread/read) in the mail database to identify which documents the agent acts upon. New Mail agents act on all documents that are either flagged as unread ("new" mail) or that were opened, read, and closed (flag change from "unread" to "read" indicates "modified" mail).
As a result, agents created with this trigger act on essentially all mail received after the agent is enabled. The multiple executions of the agent actions will be noticerable for some simple actions (Copy to Database, Modify Fields, and so forth) and form some formulas and LotusScript agents, particularly those that modify fields by appending.
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Backslash instead of a forward slash in mail pathname
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On a Notes workstation, the location document must use a backslash instead of a forward slash in the path to the mail file. This is true even if the mail server is a UNIX server. If you use a forward slash, various mail menu choices will result in an error. For instance if your location document specifies "mail/janed" as the mail file name and you try to forward a memo, the following message displays:
You must first add your mail file, <server_name> mail/janed.nsf, to your workspace.
To resolve this, change the mail file field in the location document to "mail\janed."
Mail conversion utility and international character sets
This caveat relates to running the mail conversion utility on servers that use an international character set. When you specify the "-l" option with the mail conversion utility to create a text file that contains a list of primary mail files on the server, the utility uses the character set you have selected for File - Tools - User Preferences - International - Import/Export Character Set. Therefore, if you select a different character set and wish to regenerate the contents of the text file, delete the original text file and run the utility again.
For more information about using the "-l" option with the mail conversion utility, refer to the section, "About using the mail conversion utility" in the
Lotus Notes Migration Guide.
New Mail triggered agent
New Mail triggered agents created by the Release 4 client that are shared (as opposed to private agents) and use Notes formula (as opposed to using simple action or Lotus Script) will not be executed in the background. There are two ways to work around this:
bullet
indent bullet
- Write the agent in Lotus Script; or
- Use more than one "Simple Actions" that contains the formulas.
New Mail triggered agents for mail-in database are subject to the limitation mentioned above. If the person who saved the agent has their mail delivered on a different server (than the one that the mail-in database is), the new mail triggered agent for the mail-in database will not run. There are two ways to workaround this:
- Make sure the mail-in database is on the same server as the mail delivery server for the person who saved it; or
- Use Document Update triggered agent instead of New Mail triggered agent if possible (you can specify the server to run on with Document Update triggered agent).
Note that existing R3 mail-in database new mail agents will continue to run under R4. This problem only affects new mail agents created by R4 clients.
Unlink Shared Mail files before using a new server ID
If a new server ID, including a new public key, is created for a Release 4 server (to replace an existing ID that had its security compromised by unauthorized access), and that server was previously running the Shared Mail feature, you must first unlink mail files from all shared mail databases that exist on the server before using the new ID. This is necessary because a shared mail database is encrypted with the public key of the server ID that created it; the new server ID will not be able to read a shared mail database that was created by the old server ID. After all mail files have been unlinked, remove the shared mail databases from the system. Then create one or more new shared mail databases and link the mail files to them.
If you are converting a flat server name to a hierarchical name (as occurs when the Administration Process is used to upgrade a server), this restriction does not apply because the public key of the server ID is not changed by the name conversion process.
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If a server's ID becomes corrupted, you must use a backup copy of the ID and there is no need to perform this procedure. If no backup copy of the ID is available, you must create new shared mail databases and link the mail files to them (since all previously shared data is not retrievable).
For more information about using the Shared Mail feature and a description of the procedure to manage mail files that use shared mail, see Chapter 5 in the
Lotus Notes Administrator's Guide.
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In Release 4, Private Views do not appear in the log database (Database Sizes and Usage views) along with shared or public views.
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Remote Server Console display
Some accented characters may not display properly in the Remote Server Console window on the Notes client. Those characters affected are represented by a vertical line.
Online Help is currently unavailable for the Remote Server Console dialog box.
If you are administering a server using an OS/2 client/workstation as a remote console , you may experience a crash on the OS/2 client if you use the QUIT or EXIT commands before you issue any other server commands.
The following problem may occur if you are running Windows (16 bit) and the SPX protocol. When you issue the QUIT or EXIT server command from a remote console, the remote console displays the hourglass symbol while the server is being shut down, but then control is not returned to the console. Instead, the hourglass symbol continues to display on your screen. To continue press CRTL + Break.
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Server names and ampersand (&) signs
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If you attempt to register a server with a name that includes an ampersand (&) sign, such as "Coughs & Colds," Notes changes the ampersand sign to an underscore (_) sign, as for example "Coughs_Colds." As a workaround, avoid using the ampersand sign in server names.
Server record entries do not contain network name
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When you register servers and create server records in the Public Address Book, the port information is left blank. This results in the following error message displayed on the server console:
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Error reading server information for name server: Server entry in name and address database does not contain network name (or one for this port)
Entering the Public Address Book and modifying the server record to include the correct port resolves this error message.
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If you run the Designer server task, you may see error messages that list missing .NTF files for Notes documentation databases such as Notes Administration Help. Please ignore these messages. They occur because most documentation databases inherit their design from templates that are not shipped with Notes.
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If you are running the IBM LAN Server 4.0 and Notes Release 4 on the same machine, Lotus recommends that you stop the LAN Server service DCDBREPL. There is a known memory leak problem related to this service. If you fail to stop this service, the machine can run o
ut of memory in as little as 60 hours. To stop loading this service, edit the IBMLAN.INI file found in the IBMLAN subdirectory. In the [server] section, find the line SRVSERVICES= and remove DCDBREPL. IBM is in the process of resolving the problem.
Note
In order for this change to take effect, you must restart your machine.
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Setting an Administration Server to None
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If you have an Administration Server defined for a database, and you want to remove it, do the following:
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. File Database Access Control
. Switch to Advanced Panel
. Select None for Administration Server name
. Switch back to the Basics Panel
. Select OK to save your changes
Step 4 is required to ensure that the change is saved.
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Access Control List (ACL) dialog box
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If you attempt to access the Access Control List (ACL) dialog box of a database when that database does not have an existing ACL, the following error message displays:
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Special database object cannot be located.
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This situation can only occur when a database is created using a third-party API program that fails to create an ACL. It is possible, but strongly discouraged, to use the Lotus Notes API to create a database that does not have an ACL. When no ACL is present, there is no access control for the database.
If you select "Enforce a consistent ACL" in the Access Control List (ACL) dialog box Advanced panel, you must also check the "Replicate ACL" check box that appears in the New Replica dialog box in order for the ACLs to be replicated and be consistent across platforms. "Replicate ACL" is set when "Enforce a consistent ACL" is set, but it is possible, but not recommended, to deselect it. If you do deselect it, you will receive an error message:
Replication cannot proceed because cannot maintain uniform access control list on replicas.
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Advanced look up in ACL dialog box
If you enter the name of a server in the ACL dialog box and that server has a hierarchical name, but you enter only the common name, then when you press the "Look Up User Types for 'Unspecified' Users" button, the server type will be given as "Unspecified" in the User type field. The correct user type is "Server." To have the lookup function work correctly, give the full hierarchical name of the server in the ACL.
Correct ACL for creating Navigators
It is possible for a user who has "Editor" access to a database to create Navigators. This only occurs if that user has the privilege "Create shared folders/views" enabled in the database Access Control List (ACL).
Renaming entries in ACL dialog box
If you rename an entry in the Access Control List dialog box to another entry that already exists, you will generate an error message stating that the entry already exists. Exiting from the dialog box will then delete the entry that you wanted to rename. The workaround for this problem is to rename the entry and give it a unique entry name.
Roles listbox of ACL dialog box
If a user has less than Manager access to a database and opens the ACL dialog box, When they click on users, groups, or server entries in the ACL list, a check mark should appear in the Roles list box next to any roles to which the selected entry is assigned. However, on the Macintosh client, the check mark does not appear. The check marks are visible to users who have Manager access to the database only.
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In the Folder Properties - Security dialog box there are two types of access to shared folders: View and Update access. If a user, group, or role is given "Update" access to the folder, but is not given "Read" access to the folder, that the user will be able to both read and update the contents of the folder. "Update" access to a folder gives a user, group, or role "Read" access as well.
Please remember that particular documents (or all documents) contained in the folder may have "Read access lists" set that restrict who may open and read the document. A document's read access list overrides folder access, and therefore can deny read access to a document within a folder that has "Read" access.
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If you select a role using Form Properties - Security, Document Properties - Security, View Properties - Security, or Folder Properties - Security, the next time you access that dialog box, the role appears twice in the list box. The first time the entry appears in the list, Notes displays the entry selected with a check mark before the name. The second time the entry appears, it is not selected. Please note that this is a display error. The role is actually selected and has the correct access to the form, document, folder, or view with which you are working.
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Notes generates the following error when the User ID Password dialog box is displayed on the workspace and the background replicator is trying to run:
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Background Replication error: The ID file is locked by another process.
When this error occurs, enter the users' password and
retry the replication that failed
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Notes offers three license types: Lotus Notes, Lotus Notes Desktop, Lotus Notes Mail; and two security types: North American and International. After an administrator registers users or servers, Notes writes a document to the Certification Log that contains the specific information about each ID. In Notes R4, however, the Certification Log does not indicate the correct license type. As a result, an administrator is unable to determine from this document what the "License Type" is for a user or server. They can determine only the security type.
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If you select to use the R4 feature for multiple passwords on a server ID, please note that this feature does not function the same way as a user ID. When you bring up the server for which you selected to have multiple passwords, the server console prompts you for a password. Enter only one of the passwords. The server console then prompts you again for a password. At this point, you must enter another password if you selected to have more than one password to use the ID. The second prompt does not mean that you have entered the wrong password and are being asked to retry.
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Notes currently doesn't distinguish between the names of groups and names of individuals in the Server document, Restrictions section. For example, if you have a group called "Group1" and you enter this group name in the "Access server" field, then if someone registers a user with the same name "Group1" that user would be allowed to access your server. This behavior will not occur if you make sure to specify individuals using their complete hierarchical name.
This is one of several reasons to carefully enforce access control on your Notes databases. Choose an appropriate default access, and after you have deployed Release 4, choose settings that are appropriate for your users with the Access Control List editor. In this way, be certain to distinguish users, servers, and groups from one another so as to avoid security problems. For more information, refer to the
Administrator's Guide
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Design Pane
Whenever you make substantial changes to your script in the Design Pane, for example when adding many lines of code or correcting errors, be sure to select File - Save to recompile the script. By doing this, you ensure that you are seeing the most recent set of error messages.
You may encounter the following limitations when writing scripts in the Design Pane:
While debugging a script, you cannot step into a class destructor, an %INCLUDEd file, or a USEd module.
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If you change a class to a property, the associated methods become module-level procedures.
Directives are not evaluated until you compile your script.
The Inspector does not display complete information about Variants containing OLE objects.
Differences between Windows 3.1 and Windows 95 / Windows NT
In Windows 95 and Windows NT, ChDir "C:" and ChDir " " do nothing. In Windows 3.1 they generate the error
Path not found
In Windows 95 and Windows NT, you can use Name to rename a file using the same name (Name myFile As myFile). In Windows 3.1 this generates the error
Permission denied
In Windows 95 and Windows NT, ChDrive "A:" with no disk in the drive generates the error
Device unavailable
. In Windows 3.1 it does nothing.
LotusScript language
You may encounter the following limitations while programming in the LotusScript language:
If you are trying to dynamically load a Notes LotusScript Extension (LSX) module into an application using the LotusScript "Uselsx" command and you get the error
Error loading USE or USELSX module <path to module>
(where <path to module> is the path and file name of the Notes LSX module you are trying to load), please make sure that the path to your Notes directory is in your DOS PATH environment variable.
USELSX fails when used with a path length greater than 40 bytes in length. To workaround this issue, you should ensure that LSXs are placed in the Notes data directory in order that they can be referred to without using path information.
Some methods/properties behave unexpectedly when passed variants containing the expected data types (for example, passing a variant containing an array of strings rather than just passing an array of strings). To work around this, pass the information using a correctly typed variable rather than using the variant.
It may be necessary to force a full recompile of all scripts on a form when change to external dependencies (such as scripts on subforms, shared fields, in external files being called by %Include) are made. To do this, make a change to the forms (Global) section and resave the form.
If a run-time error occurs within a class constructor's parameter list, the class constructor will halt execution. After the error occurs, the object is deleted, and LotusScript attempts to execute the class destructor. This may cause another run-time error if the destructor relies on the action of the constructor.
LotusScript does not destroy circular references to objects; memory is not released until you end a session.
Errors occurring within a class destructor must be handled within that procedure; error-handling routines outside of the destructor cannot trap errors occurring within the destructor.
The LotusScript Sendkeys function is not supported in Release 4 of Notes.
LotusScript C-Callouts are not supported on the NLM platform.
Yield does not work as documented. Specifically, you cannot use Yield to wait for ActivateApp and Shell to finish. ActivateApp and Shell both take effect after the script is done executing.
Name cannot be used to move files across folders. It can only be used to rename a file.
LotusScript can neither read to nor write from stationery pads.
LotusScript Notes class library
You may encounter the following limitations while programming in the LotusScript language using the LotusScript Notes class library:
The NotesDocumentCollection GetPrevDocument() method fails upon reaching the first document in the collection (that is, if you are scanning the collection from the last docoument to the first document). You should scan the NotesDocumentCollection from the first document to the last document using the GetNextDocument method instead.
You may not access the current NotesUIDocument object in a forms QueryOpen event. To access this information you must use the Source NotesUIDocument parameter passed into the QueryOpen event.
The NotesUIDocument GotoNextField and GotoPrevField methods may not behave as expected when input focus is within text in a hotspot.
If you receive the error
Notes Error; Special database object cannot be located
when using the FormatMsgWithDocLinks method of the NotesNewsletter class or the AppendDocLink method of the NotesRichTextItem class then you probably do not have a default view specified in the database. To get around this problem, specify a default view.
Some methods/properties behave unexpectedly when passed variants containing the expected data types (for example, passing a variant containing an array of strings rather than just passing an array of strings). To work around this, pass the information using a correctly typed variable rather than using the variant.
Using the LotusScript built-in functions Name or FileCopy to name or copy a NotesDatabase object after creating it with the Create method in NotesDatabase causes Notes to crash. Instead, use the New method in NotesDatabase to create the database before using a built-in LotusScript function.
The Parent property of the NotesItem class may return a value of "Nothing" if used on a NotesRichTextItem.
Creating a new replica of a NotesDatabase using the CreateReplica method may give the error
Cannot open <filename.nsf>
(where <filename.nsf> is the path and file name of the NotesDatabase of which you are trying to create a replica). If this error occurs, the replica has not been created.
OS/2 Procedures Language
Notes R4.1 does not support the OS/2 Procedures Language 2/REXX.
Platform issues
In Windows 95, if you use the ActivateApp statement, you need to pause for one (1) second before doing anything to the now active application. This is because it takes time to bring the selected application to the forefront.
On UNIX platforms, to use ODBC from LotusScript, you must copy the appropriate lotus.ini file into your Notes data directory using the following commands:
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cd <mydatadir>
cp -p /opt/lotus/notes/4000/<arch>/lotus.ini
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where <arch> is: happa for HP-UX
ibmpow for IBM AIX
sunspa for Sun SPARC Solaris
LotusScript debugger
The debugger displays the first time a new object containing LotusScript is activated. For example, if you have a form containing QueryOpen and QuerySave events and a button object with a Click event and used this form with the debugger, when you create a new document using this form, the debugger will display.
After the debugger displays, you need to set all the breakpoints for the form events including QuerySave if you wish to debug that event. If you do not set any Form event breakpoints, you will not see the debugger again for form events once the debugger terminates for the currently running events. For example, if you continue through the QueryOpen script without setting breakpoints in QuerySave, you will not see the debugger when the QuerySave event runs.
When you click on the button object for the first time during the editing of your document the debugger will display for the button. At this time you may set breakpoints for the button events. If you want an event to display the debugger every time it is invoked during a session of the form, you must set at least one breakpoint in the object event(s) that you wish to debug.
The following are known problems for the LotusScript debugger:
You may experience redraw problems and the inability to access the LotusScript debugger's button commands if you attempt to enter the debugger while an OLE object is activated "in place." Turning off any tools that the OLE server is displaying (for example, toolbars or edit fields) may alleviate the problem.
If you use a ReDim statement within a loop, the Debugger may generate an error when you step to that statement, even though the code runs correctly outside of the Debugger.
LotusScript and OLE links
The EmbedObject method of the NotesRichTextItem class only supports linking to entire files. The following LotusScript code, which creates a link to an entire WordPro file, is valid:
formula
dim rtItem as NotesRichTextItem
dim linkedObj as NotesEmbeddedObject
set linkedObj = rtItem.EmbedObject(EMBED_OBJECTLINK, "", "c:\mydoc.lwp", "my WordPro document")
The following code, which attempts to create a link to a portion of a WordPro file, is not valid and will generate an error:
dim rtItem as NotesRichTextItem
dim linkedObj as NotesEmbeddedObject
set linkedObj = rtItem.EmbedObject(EMBED_OBJECTLINK, "",
"c:\mydoc.lwp!Link_BookMark1", "my WordPro paragraph")
LotusScript OLE-Automation
An Activate(True) method call of the NotesEmbeddedObject class may not return the OLE Automation variable (that is, the IDispatch pointer) for a new object. Some objects never return the OLE Automation variable; others will do so when the object is embedded, but not when it is linked.
Notes LotusScript OLE-Automation does not behave as expected when multiple applications, running simultaneously, both attempt to access Notes via OLE-Automation and are using the same types of Notes objects (NotesDatabase, NotesView, NotesDocument, and so forth).
In OLE automation, a run-time error occurs if a NotesSession is previously closed using the Close method. A new NotesSession cannot be recreated after executing the Close method against the original NotesSession. In most cases, a programmer executes the CreateObject("Notes.NotesSession") method in order to use the GetDatabase method. An alternative is to close the database, instead of closing the NotesSession.
For example, the following script enables you to execute the code multiple times without generating a run-time error:
Set s = CreateObject("Notes.NotesSession")
Set db = s.GetDatabase("","test.nsf")
db.close 'Do NOT use
s.close
Visio, WordPro, and Freelance 96
The following combinations of OLE objects and methods of Notes classes do not behave as expected:
Under Windows 95, Visio may crash after using the CreateObject method of the NotesUIDocument class to embed a Visio.Drawing object and then saving the Notes document. The data in the Notes document is saved properly, though.
The CreateObject method of the NotesUIDocument class does not return an OLE Automation variable (that is, the IDispatch pointer) for a Visio.Drawing object.
Notes may crash if it is exited after activating an embedded Visio file without specifying that the Visio user interface appear. For example, executing the following LotusScript code and then exiting Notes may cause Notes to crash:
dim rtItem as NotesRichTextItem
dim embObject as NotesEmbeddedObject
set embObject = rtItem.EmbedObject (EMBED_OBJECT, "", "c:\myfile.vsd", "visio file")
set oleHandle = embObject.Activate(False)
Under Windows 3.1, Lotus WordPro may crash when a WordPro.Document object is either created by the CreateObject method of the NotesUIDocument class or loaded by the Activate method of the NotesEmbeddedObject class.
Under Windows 95, the Activate method of the NotesEmbeddedObject class and the CreateObject method of the NotesUIDocument class may not return a valid OLE Automation variable (that is, an IDispatch pointer) for a WordPro.Document object.
Lotus Freelance Graphics 96 is launched when the EmbedObject method of the NotesRichTextItem class is used to create a new, empty Freelance Graphics 96 Presentation object. For example, the following code results in Freelance Graphics 96 being launched:
dim rtItem as NotesRichTextItem
dim embObj as NotesEmbeddedObject
Set embObj = rtItem.EmbedObject ( EMBED_OBJECT ,
"Lotus Freelance 96 Presentation" , "", "" )
Embedding a file or a link will not result in Freelance Graphics being launched.
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Open Special Database Dialog Box: Configuration
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When the user chooses File - Database - Open Special, a dialog appears listing databases that are outside the user's domain or are of special importance to the user's workgroup. The design for this dialog box has been generalized to support the needs of an easy Internet startup experience, the needs of third-party connectivity providers (IGN, AT&T
, and so forth) and IS managers who want to distribute a list of default or special databases to their user community.
A set of entries in the user's NOTES.INI file controls the list of databases that appears in this dialog box. These NOTES.INI entries can be added at setup time (by Lotus or by an OEM customer) or could be subsequently inserted by a macro distributed via Notes mail by a customer IS organization.
Notes ships with two default entries, Notes NIC Welcome and Web Navigator.
The first entry defines the logical list of items, and the subsequent entries are the required database information items. Enter them as follows:
Logical list
$$$OpenSpecial =
where
item
= the logical name of the database item.
Database Item
$$$item = [
Servername
filename
replicaID, title, description
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where
item
= the logical name of the database item
Servername
= name of the target server (optional)
filename
= filename of the database (such as welcome.nsf)
replicaID
= is the full replica ID of the database
title
= the database title to be displayed in the dialog box
description
= the information text describing the database
displayed in the yellow panel
Example 1
The following lines produce the default dialog box list illustrated here:
kkkZZZ999
BBB111)))
J1!kB)
B9s)!
Z!{JB
cRc)!c!
ZJ{B1
k)RRR
Zcc9kk9
cs{RJR)
ckJRZ919!)1
RcB9J)kskR
pecial...
$$$OpenSpecial = InterNotes, NotesNIC
$$$InterNotes = ,web.nsf,Web Navigator,InterNotes Web Navigator Database
$$$NotesNIC = Home/NIC/NET, welcome.nsf, Notes NIC Welcome, Central home database for Lotus Notes information on the Internet
Example 2
The following formula attached to a button or placed in the PostOpen event of a form will add the database Chocolate (Chocolat.nsf) to the user's Open Special dialog box.
@setenvironment("$$Chocolat" ; "servername, Chocolat.nsf, Chocolate, Everything you wanted to know about chocolate.")
After the formula executes, the entries in the user's NOTES.INI file will look like this:
$$$OpenSpecial = InterNotes, NotesNIC, Chocolat
$$$InterNotes = ,web.nsf,Web Navigator,InterNotes Web Navigator Database
$$$NotesNIC = Home/NIC/NET, welcome.nsf, Notes NIC Welcome, Central home database for Lotus Notes information on the Internet
$$$Chocolat = servername,Chococlat.nsf,Chocolate,Everything you wanted to know about chocolate.
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Attachments
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If you edit and save a launched attachment, Notes does not save the changes you make to the attachment. Instead, it saves the changes in a temporary file created in the Temp directory. After you exit the launched application and Notes, the file is deleted.
In Release 4, the first time you launch an attachment, Notes creates a temporary file that uses the attachment name as the file name. The second time you launch the attachment (within the same Notes session), Notes assigns the file a ~xtemp.name.
When you launch an attachment Ocassionally
application products do not become the new active window when you launch an attachment. Use the task list to access the window.
Double clicking on an attachment brings up the Attachment Properties Infobox. By Lotus standards, the box will stay open until manually closed. Users may avoid opening infoboxes by selecting a attachment and clicking with the right mouse button to open the menu, or by using the Main menu Attachment pulldown menu.
Dragging from the Windows 95 File Explorer to a Notes rich text format field will either create an OLE object or a file attachment. If the application associated with the file supports OLE drag & drop, then an OLE object is embedded into the Notes document; otherwise an attachment is created.
OS/2 Only
On OS/2, Notes somtimes gives three options when trying to access an empty diskette drive. One of them is
&End Task
&End Task
8 means terminate Notes, i.e. crash Notes. So the best option is to return to the program. A diskette can then be inserted into the empty drive, and the command re-issued.
On OS/2, although the File Attach dialog box supports long file names, an error message is displayed when trying to attach long file names which contain spaces in the filename, e.g.
&a very long file name.txt
8. To attach the file, rename it to a name without spaces. A file named
&averylongfilename.txt
8 can be attached without problems.
OS/2 Extended Attributes are not preserved for file attachments. This causes problems launching the detached files.
Launching text and unknown format attachments from the Attachment Viewer, launches the OS/2 system editor. However, the editor does not launch as the new active window. The OS/2 System Editor (E.EXE) is in the background. Bring up the task list to get to the editor
On OS/2 there is no product specific bitmap created for attachments. Each attachment has the same bitmap.
Macintosh Only
The Macintosh platforms do not require file name extensions. However Notes database attachments sent from a Macintosh to non-Macintosh platforms will not launch from the viewer unless the attachment file name has the .NSF extension.
On the Macintosh platforms, the detach multiple files option does not prompt for overwrite. If this is a concern, detach files one by one to avoid an overwrite.
The Macintosh Attachment Viewer does not support zip file viewing.
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Supported file formats
Notes supports the file formats of the following software products:
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Ami Pro
(.SAM)
AmiDraw (.SDW)
Microsoft Word for Windows 6.0 (.DOC)
WordPerfect
6.x (.WPD)
Lotus 1-2-3
(WK3, WK4)
Lotus Freelance
(.PRE)
Microsoft Access
(.MDB)
Microsoft PowerPoint
4.x (.PPT)
Microsoft Excel (.XL*)
Microsoft PowerPoint 7.0 (.PPT)
Word, Mac WordPerfect, and
Mac Lotus 1-2-3
PIC Lotus
PICT and PICT2 Graphics
Windows Metafile
graphics (.WMF)
WordPerfect Graphics (.WPG2)
Lotus 1-2-3 for OS/2 (.WG2)
In addition to these, Notes also supports files with the following file extensions:
Bitmap file (.BMP)
Computer Graphics Metafile (.CGM)
Executable file (.EXE)
CompuServe (.GIF)
Macintosh (.PIC)
Rich Text Format (.RTF)
Text file (.TXT)
ZIP File (.ZIP)*
JPEG file (.JPEG, .JPG)
TIFF file (.TIF)
* not supported on the Notes for Macintosh platform
Attachment viewers are not supported in this release of Notes on the DEC Alpha NT platform. When you double-click an attachment, you will be presented with only two options on the DEC Alpha NT platform: to Launch or Detach the document.
Minimizing the Attachment Viewer doesn't create an icon on the OS/2 desktop. To restore the Notes session windows, bring up the OS/2 Window List, right click Lotus Notes, and click Cascade
The Notes Viewer does not support Lotus Freelance Graphics
96 (.PRZ) yet. The Notes Viewer is able to display a .PRZ file, however Lotus does not support using .PRZ files with the Viewer at this time.
Do not attempt to view a .PRE file (Lotus Freelance Graphics for Windows) created in Lotus Freelance Graphics 96 (Windows 95). The Viewer reports a general failure or crash when viewing any charts in a Freelance presentation that are created in Freelance Graphics 96 and saved as a .PRE file.
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The chart layout components, that include any kind of chart, table, or organizational chart, are rendered differently in the Freelance Graphics 96 version. Freelance 2.x can read these .PRE files but the Viewer cannot. The Viewer will, however, read these charts in their .PRZ format.
The workaround is to open the file in Freelance Graphics for Windows, resave it, and then reattach it.
The PowerPoint Viewers do not display graphics and charts created with the PowerPoint Autolayout feature in either PowerPoint 4.0 or 7.0 files.
Large .JPEG files created on non-Mac platforms may cause problems on the Macintosh. IBM format .JPG files that are larger than 90KB cause Notes to terminate on the Macintosh platform.
Viewers often display images included in text-type files as a bordered frame. This may occur because Notes does not support that image format.
Headers and Footers are not displayed or printed from the Viewer.
DBCS is not currently supported from the Viewer.
You cannot copy spreadsheets with gridlines as a table from the Viewer. If you attempt to Edit - Paste Special the spreadsheet into a Notes document, you receive
34:43
error message. As a workaround, use the Viewer clipboard option "Copy using optimized tabs" or "Copy as tabs" instead.
The Viewer clipboard can only copy formats that are being viewed. Because the Notes Viewer supports only a limited number of applications for viewing, many of the formats listed in the clipboard are examples of invalid formats are Wordstar
, Legacy, and Palette.
If you are viewing a multiple page Freelance presentation and the pages appear to be out of sequence, it is because the Viewer orders pages by page name, rather than number. You cannot edit the page order from the Viewer. The workaround is to launch or open the file in Freelance, rename the pages or slides, and then reattach the file.
The cursor may appear as a small page after you extract zipped files from the Viewer and close the document. If you click the right mouse button, the cursor should return to normal.
If you try to attach a file immediately after extracting it, you will see a Windows File menu. Click your mouse button(s) to return to normal mode behavior.
Use the attachment Viewer to UNZIP all or selected files from a .ZIP file attachment.
You can display executable files (.EXE) in the Viewer, but if you try to copy the text, the result will not be readable.
Attachment Viewers and Printing
In most cases, printouts from the Viewer will be identical to what you see on your screen (WYSIWYG). For best results, you should print directly from the application when possible.
If you cancel a print job while you are in the Viewer Preview mode, the screen may redisplay improperly. If this happens, select the Normal or Draft mode option to refresh the screen.
You cannot select a range of pages to print from the Viewer because the Viewer treats multiple pages as one streaming page. If you wish to print a specific range of pages or a portion of a page, the workaround is to highlight text on the page(s) and then print the selection.
To print presentation and spreadsheet pages from the Viewer, you must select and then print each page separately.
Freelance Graphics text may sometimes appear jammed when printed. Try changing the page orientation to "Landscape." The Viewer uses the generic printer setup and does not know when a page should be with a Landscape layout. You must specifically indicate the print orientation when you print.
Mac Attachment Viewe
The Attachment Viewer is now available on the Macintosh and OS/2 platforms.
If the Attachment Viewer shows incorrect column totals for an 1-2-3 R5 file, make s
ure that the file was recalculated and saved before you attach it or use Lotus 1-2-3 to view the file.
The Mac Attachment Viewer does not support .ZIP file viewing.
If you wish to print, printing is more reliable if invoked from the application, rather than from the viewer. Use an application that supports the .TIF format to print the image. Some the problems you
may encounter are:
.TIF files do not print correctly.
Some OS/2 files do not print correctly.
Macintosh prints images in reverse black and white
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Default Action Bar Buttons and Alternate Mail
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The R4 Memo Form contains default Action Bar Buttons. In R4 Alternate Mail, when a Notes document is sent to a cc:Mail
user, the encapsulated database will display the Action Bar Buttons at the top of the document. The Action Bar Buttons are not useful in this context.
To prevent availability of the Action Bar Buttons from within the launched encapsulated database, customize a form. Copy the Memo Form to an Alternate Mail Memo Form. Update the Action Properties to "not include in the Action Bar".
Use the Alternate Mail Memo Form to send Notes documents to cc:Mail users with Alternate Mail.
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Encapsulated Databases
Document fields for Notes documents in an encapsulated database do not display.
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When a user launches an encapsulated database, a local database is created; restricted sections do not work on local databases.
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If you use the ventilator (double-click upper left corner) to quit Notes after you have been working with OLE, you may have problems restarting Notes. If this problem occurs, reboot your computer and start Notes again. A preferred way to close down Notes is to use the menu command File - Exit Notes.
Microsoft's Object Linking and Embedding (OLE) support in the Notes is not yet available on Macintosh platforms. Notes OLE support for the Macintosh (both PowerMac and 680x0 systems) will be fully supported in an upcoming Notes release.
Do not press the Escape key (ESC) while editing an OLE object in place as this may cause several problem. Some applications may not recognize the Escape key function; other applications may become unstable when you press the Escape key. For example, Microsoft Word 6.0 and 7.0 may terminate. Some applications may experience display problems with the OLE object or with the icon palette.
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As a workaround, to deactivate an in-place object while using Windows 95 or Windows 3.1, click outside the object instead of pressing Escape. The display and icon palette problems are corrected when the Notes document reopens.
OLE objects that are created in Notes Release 4 cannot be edited in Notes Release 3.x.
Some server applications may redisplay tools improperly if you resize the window while editing an OLE object in place. To keep tools displayed properly, maximize the Notes window before you activate the object.
If the OLE object you want to edit is very large (for example, a spreadsheet containing several hundred lines), it's best not to edit the object in place (by choosing Edit from the OLE server application menu). Instead, choose Open and edit the object in the application window.
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Fonts may display incorrectly in Release 4.x on Windows 95 if you are using a version of the Adobe Type Manager
(ATM
) that is earlier than 3.0. Upgrading to ATM version 3.0 or later solves this display problem.
In Release 4.1 of Notes for the Macintosh, you cannot select the ATM Type 1 font and other screen font sizes using the Text InfoBox size scroll list. To choose a specific size, enter the desired size in the speed box or click the speed box arrows to increase or decrease the default size in two point increments.
Notes may terminate if you use an unsupported set of fonts such as those installed by terminal emulation programs, for example fonts installed by Reflection. To avoid this problem, remove or uninstall all unsupported font sets.
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Design Synopsis is not updated to specifically include new R4 features, such as the navigator, the action bar, private views and folders, full Agent information,
the Allow stored forms option,
and LotusScript settings and information.
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Lotus SmartCenter, Lotus Approach
, and Lotus Notes Reporter allow you to list the contents of your Notes workspace. For example, in Lotus SmartCenter, you can add a Notes database to a SmartCenter drawer. But features affecting your Notes workspace do not work if Notes Release 4 is open. In order to use these features, keep Notes Release 4 closed while you work in these other products.
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Organizer 2.1 with group scheduling relies on Lotus Notes 16-bit APIs. In order to run Organizer 2.1 group scheduling successfully with Notes Release 4, you must install the Notes for Windows (16-bit) client. In addition, there are two replacement Organizer 2.1 DLL files for an Organizer for Notes installation.
You may download these files from the Lotus Support BBS at 617-693-7000.
You will find the following DLLs in a file named ORGN4.ZIP:
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TZXPORT.DLL
TZDIR.DLL
Copy the files into your Organizer 2.1 program directory (\ORG2 by default). Customers running the Organizer from a shared directory on a file server do not need to reinstall if the files are copied into the Organizer program directory on the server. However, customers who installed a local copy of the Organizer from the file server will need to either reinstall or copy the two .DLL files into the program directory on their local drive.
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Occasionally pop-ups may not close when you release them. If this occurs, click the document to close the pop-up.
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Also see Hotspots/Buttons in the Application Design Caveats section.
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The Find/ Replace and Check Spelling functions will search on the content of sections but will not search section title bars or layout regions contained within forms. This problem occurs when you are in non-design mode only.
Context Help FormLotusScript Release 3.0 Caveats03 Troubleshooting08 LotusScript and LotusScript Extension Caveats
OS/2 platform import of Scandinavian accented characters is sometimes corrupted. Currently the 3rd party import filters assume the Windows default code page, which is incorrect for OS/2.
DBCS files
DBCS files cannot be imported directly into Notes without data integrity problems. Word processing applications can create a double-byte .RTF file that Notes will readily import, because Notes does import .RTF files.
Here is the two-step workaround:
- Use a word processing application, such as Ami Pro, to save the DBCS file as a double-byte .RTF file.
- Then import the double-byte .RTF file into Notes as an .RTF file.
Document with index reference words
Importing a document that contains index reference words causes these index references to be repeated within the imported document. That is, each index word appears twice in the imported document.
Files with long file names
On OS/2 HPFS, if you attempt to import a file with a long file name that contains spaces, Notes displays an error message:
File does not exist.
and will not
mport the file. To import the file, remove all spaces in the file name and try to import the file again.
On Windows NT and Windows 3.x, long names are truncated to 8.3 style file names.
Graphics within word processing documents
If you are importing platform-dependent color graphic images, such as .PIC files from the Macintosh, .WMF files from Windows, and .PM files from OS/2, you may encounter inconsistent results. You can get more reliable results, if you import a graphic as a single file with a graphic file format extension, than if you import the graphic as part of a document.
On the Notes for Windows platforms, Notes imports color Windows Metafiles (.WMF files) only in Microsoft RTF format.
Notes will import platform-independent graphics, such as .BMP, .CGM, and .JPG, from the following word processing applications: Lotus Ami Pro, Microsoft RTF, and on Windows (32 bit) only, Microsoft Word for Windows 6.
Hidden fields
Import does not support document fields designed to be hidden when you print the document. The fields will be imported, but will also be printed. The problem can be solved only on a document by document basis. You can edit the document by highlighting the portion of the field to hide, selecting Text - Text Properties, then selecting the Hide tab, and choosing Hide paragraph when...Printed.
Lotus 1-2-3
When importing a 1-2-3 Worksheet file that has global protection enabled, numbers import as if they were dates in 1-2-3. To avoid this, disable global protection of the worksheet from within 1-2-3, (/Worksheet Global Protection Disable) then save the file again. The number field will then have a data type of number.
If you import Lotus 1-2-3 WK3 format files, you may encounter a memory segment allocation error that causes Notes to display the following error
message:
Memory allocation request exceeded 65,000 bytes
As a result, no data will be imported. The workaround is to save the file in WK1 or WK4 format. This problem does not occur on the Windows 95 platform.
Macintosh
Files of type GIF or JPEG will not show up in the import dialog on the Macintosh client unless they have a file type of "TEXT". Most GIF and JPEG files, including those detached from Notes, will have a file type of "GIFf" or "JPEG". You can change the file type of a GIF or JPEG file from "GIFf" or "JPEG" to "TEXT" with the application "ResEdit".
Microsoft Word for Windows
This caveat relates to importing from Microsoft Word for Windows 6. If you create a non-Word document and attempt to import that document as a Microsoft Word for Windows 6 document, Notes will terminate abruptly.
Tables
The Notes import process may fail to import all rows in a table that contain more than 255 rows. Subsequent exports of the table may result in a file that is not usable by the following word processing formats:
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Microsoft Rich Text Format
Microsoft Word
WordPerfect
Some tables have varying numbers of columns. Notes will not import a table correctly if the number of table columns changes. Redesign the table with a constant number of table columns.
Hidden columns and rows display when you import Excel files. If possible, convert the file to a Lotus 1-2-3 file format. Hidden columns and rows do not display when you import a 1-2-3 file.
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If your home/mail server was never a Release 3 server before Notes Release 4 was installed on it, you may see an error message when you choose Create - Other (or Create - Mail Other when the current database is not your mail). The error message is
Server Error: File does not exist: <server name> forms.ntf
. You can ignore the message: click OK and continue working.
Mail view
If you sort a mail view by column while documents are selected, some documents may not be displayed or printed properly. To make sure all documents are displayed or printed, return to the default column sorting for the view.
Mail letterhead
When you choose a letterhead using Actions - Mail Tools - Choose Letterhead, Notes saves your selected letterhead by placing it in your local NOTES.INI file, and not in an associated mail file. Therefore, if you access your mail file from multiple workstations, your letterhead on memos will reflect the most recent choice made by a user on that workstation.
With certain letterhead choices, if you Toggle the Ruler Off then On the text in the Letterhead will double and overlap. View - Refresh doesn't make it go away. The Letterheads affected are:
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Squiggly Line
Squiggle with Backdrop
Tacks, Teal and Yellow lines
Triangle with Dots 2
Wild Confetti
Bouncy Earth
Buck Rogers Mail
First Initial
Frank Lloyd, Gateway
Gray Gradient with Lines
Green and Yellow Diamond
Pencil and Grid, Pony Express
Purple Geometry
Reversed Teal
Slashed lines with Globe
On the Macintosh,
under Mail Letterhead, Notes saves your letterhead by placing it in the Notes Preferences file in the System folder and not in the NOTES.INI file. You can gain access to this file through the utility, ResEdit.
Windows 95 only
If you are running Lotus SmartSuite 4.0 and Notes Release 3 in Windows 95, and you plan to upgrade to Notes Release 4, only certain combinations of applications will keep the File - Send command working in your Lotus SmartSuite applications.
Do one of the following:
- Install Lotus Notes Release 4 for Windows 95, edit your WIN.INI file, and remove the following line from the MAIL section.
This will work for all Lotus SmartSuite 4.0 applications except for Lotus Word Pro.
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SMI=1
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- Install Lotus Notes Release 4 for Windows 95, and upgrade Lotus SmartSuite 4.0 to Lotus SmartSuite 96
If you are running Microsoft Office for Windows 95 and Notes Release 3 in Windows 95, and you plan to upgrade to Notes Release 4, only certain combinations of applications will keep the File - Send command working in all your Microsoft Office applications.
Install Notes Release 4 for Windows 95, and then do one of the following:
- If you have no Lotus SmartSuite 4.0 applications which use Notes to send mail, locate the VIM32.DLL file in your Notes program directory and rename the file VIM.DLL.
- Create a MAPI file using the instructions in the Notes Release 4
Lotus Notes Install Guide for Workstations
. Then edit your WIN.INI file and remove the following line from the MAIL section:
SMI=1
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Creating Links to Embedded Objects
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If you copy an embedded object from one document and attempt to create a link to the object by pasting it into another document, but you close the first document before pasting, the link is not created correctly. Notes will then send you the following error message:
An error has occurred while processing a request on an object
To create the link properly, do all of the following:
Click OK in the error
message.
Reopen the source document.
Select and copy the object.
Keep the source document open.
Open the target document (or create a new document).
Choose Edit - Paste or Edit - Paste Link.
Save and close the target document.
Save and close the source document.
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In Windows 3.1, after you've copied an embedded object in order to create a link to the object, you may experience problems using Edit - Paste to add the object to a different document. The workaround is to use Edit - Paste Link.
Modal documents
Avoid using Actions - Edit document to save a modal document if you intend to proceed and launch the OLE object
. If you are in a modal window and use Actions - Edit document to toggle out of edit mode and save the document, you will get a hidden window if you opt to launch the OLE object. The hidden window should not create a problem for most users. It will be removed after they quit Notes. As a workaround, use ESCAPE to save the document and then re-enter and launch the OLE object.
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Keyword fields in forms may not print correctly with certain PostScript printer drivers; try switching to PCL driver for better results.
Column headers in views will print in Bold Helvetica 10 pt, regardless of the actual font and style used in the view. Headers of more than one line will only print the first line of the header up to the width of the currently displayed column.
Printing a view that has been designed to display more than one line per document may cause lines to overprint on certain configurations
A view that has "Extend last column to window width" enbabled will only print the amount of information in the column that will fit in the currently selected page size, rather than the displayed widow size.
On the Notes for Windows NT platform, Notes will not toggle between Landscape and Portrait page set-up modes. If you wish to print in Landscape mode, please change the orientation in the Printer Properties at the Windows NT system level.
If a document is created from a form that contains auto launch settings and you choose to print that document, you may get an error message, for example, an unexpected Read-Only message. After you click OK to clear the error message, the print job should process correctly. There is one exception. If you select multiple documents to print, depending on the auto launch settings, part of the job may be aborted. If this happens, you will need to print the documents individually .
An easy solution is to open the Preview Pane ( View - Document Preview), click the Preview Pane to receive focus there, and then invoke the Print command for each individual document to be printed.
In a mail database, if a categorized view in which no documents are selected does not print, mark the categories and document titles you wish to print using Select All or by checkmarking the item(s) in the view pane, and choose the menu File - Print (Print View option) again.
Display of sections may be corrupted with some print drivers when you choose View - Page Breaks. If this occurs, turn off the display of page breaks.
In the Form Override Printing dialog box, subforms and forms are listed together.
To print from multiple paper trays, use the Manual feed options provided on your printer's properties panel, instead of the Notes Paper source dialog box.
Graphics that exceed one page, print only the first page of data.
Column headers in views print in Bold Helvetica 10 point regardless of the actual font and style used in the view.
On the Notes for OS/2 platform, keyword fields in forms may not print in their entirety even though they display correctly.
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If you attempt to review a selective formula that exceeds 14K of text by selecting Replication - New Replica and then clicking Replication Settings, you receive the message:
Note item not found
. To avoid this problem, limit the text of a selective formula to 13-14K maximum.
Release 4 and 4.1 use a different method than Release 3 to replicate multiple databases from the workspace. To replicate multiple databases from the Release 4 workspace select the first database and choose File - Database - Replicate. Then select the second database and select File - Database - Replicate.
You will not receive an error message if replication of a local database has been temporarily disabled and if you are replicating using File - Replication - Replicate - Replicate with options
The replication statistics dialog box will show no changes and no replication errors. For this information, go to the Events section of the Replication Log Entry.
Users who have Anonymous Access cannot create new replicas on a target Notes server.
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The Find/Replace command does not search for or replace text in Section title bars.
Notes R3 Section Title bar text colors may default to black in the Design mode when view them from Notes R4. However, documents that you create based on this form will display in their original R3 colors.
Hotspots are not valid in section title bars. If the title defaults to a line of text that contains a hotspot or button, then Notes displays only that text which precedes the hotspot as the title for the section.
If you drag-select text to the end of a section from any part of the contents, Notes selects the entire section including the title bar. Selecting text from the bottom of the section upward, selects only the text you want selected.
Return characters are not allowed in section titles. Using them results in the display of fallback characters within the section title in the document or form.
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The setting " Show : Context Icons" when deselected in the SmartIcon dialog is not currently saved for subsequent Notes sessions.
When you enter descriptive text for custom icons, include space characters between words to ensure the correct wrapping of text for bubble help as well as the correct display of the icon title in an icon list.
Be aware that Notes does not do a formula check for customized SmartIcons. Notes saves customized icons and the formulas applied, but there is no syntax validation.
Hiding the 'floating' icon bar while in the workspace deselects the 'show icon bar' option in the SmartIcons settings. To have the icon bar display again, you must activate this option in the SmartIcons dialog box.
On the Macintosh, if you switch the default icon bar position from Top to Floating, subsequent resizing of the palette may cause the bar that moved the
palette to disappear. If this occurs, resize the palette. The bar will then reappear.
OS/2 only
On the Notes for OS/2 platform, the context icons do not display immediately after launching Notes, but instead after the first change in context.
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The Notes import process may fail to import all rows in a table that contains more than 255 rows. Subsequent exports of the table may result in a file that is not usable by the following word processing formats:
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Ami Pro
Microsoft Rich Text Format
Microsoft Word
WordPerfect
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Although current table limits are 255 rows by 64 columns (16,320 cells), your workstation's configuration (processor, memory, open applications, and disk drive space) may not be able to support this large a table. Creating a table that exceeds workstation capacity will return an insuffcient memory message and may crash Notes. Extremely large tables may also slow performance; if possible, try keeping your table size less than 100 rows by 30 columns (3000 cells).
Tables that exceed one page in width or length may not print correctly, resulting in loss of data. Choose View - Show - Page Breaks to see where Notes breaks a page and adjusts rows and columns. It may be necessary to reorganize the table that is printing incorrectly and to create shorter rows.
Selected text in a single table cell may appear to be deselected when you change fonts using the status bar. Changing text by using the Text Properties InfoBox will prevent this problem.
View page breaks and full justification may cause a table to display incorrectly if you are using italicized or script fonts for text.
In designing and/or working with tables created in Release 3 that will be used in Release 4, you may notice slight changes in Release 3 column widths due to new intercell spacing in Release 4.
Copying and pasting tables with different border styles within the same table may result in some cell borders changing styles. To prevent this problem, select the table and a blank paragraph above or below it.
Copying and pasting tables with different border styles within the same table may result in some cell borders changing styles. Selecting the table and a blank paragraph above or below it will prevent this problem.
Border styles will always default to single when copying and pasting a table's contents or a portion of its contents. In order to retain border style settings, copy the entire table, including a paragraph above or below it.
Copying information then pasting it into a table cell that has its contents selected will not allow for an undo of the pasted contents. To prevent losing information, paste information into the table cell without selecting its contents, then delete the information you no longer need.
Using the scroll bar to navigate through a document that contains hidden text in a table cell may inadvertently cause the scrolling action to stop at the point of the hidden text; use the arrow keys or page up or page down keys to scroll through these documents.
Column width values you have set will be adjusted slightly when toggling the Fit-to-Window checkbox.
Drag-selecting text in a document with tables from the bottom to the top may cause selection to stop when reaching the top of a table
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If you use an After Dark
screen saver, and Notes Help is open and inactive for more than three minutes, After Dark (ADW30) may cause a General Protection Fault (GPF) in module USER.EXE. To avoid this problem, disable your After Dark screen saver.
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In the Fields and Functions dialog box, the Help button is dim, but context-sensitive Help is available from the keyboard for each @function or @command you select.
If you are using the Notes for Windows 95 client in SDI mode, and access the Notes Help database (HELP4.NSF) using Help Lite (HELPLT4.NSF), the window that contains Help may move to the background (behind the workspace) and appear to have disappeared. You can find the window and properly orient it using the Window menu.
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You cannot create Notes Links to an OLE1 application file (generally older versions of applications). Notes Links can only be created with OLE2 applications.
If you are unable to escape from a view or document after refreshing a Notes Link in an external application, close the external file from which you refreshed the Notes Link.
The Open Source and Update Now buttons in the Edit - External Links dialog box cannot be used on Notes Links. To open a Notes Link embedded in a Notes document, double-click the link.
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You can set up the Out-of-Office Agent to run against your mail file server; however to run the agent you must have special permission set by an administrator in the server document. If you set up this agent to run without this permission, although the agent will not run, it will appear to execute normally.
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Any search phrase that is not enclosed in quotation marks will always stem regardless of whether you use the "Include Word Variants" option.
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You can make changes to document headers and footers in read mode but these will not take effect until:
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- you close the document, and then print the document from the view, or
- you close the document and then reopen it.
When you insert information for headers and footers in the printing panel InfoBox, the cursor returns to the beginning of the InfoBox text-entry field after you click on the tab mark, page number, date, time, or title buttons.
Form-level headers and footers do not print when"Extra Line" is used as the Document Separator. Document-level and database-level headers and footers, however, will print with "Extra Line."
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Pasting documents when navigator is displayed
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Notes may terminate if you attempt to paste a document into an open database while a navigator is displayed in the navigation pane. As a workaround, choose View - Show - Folders to switch to the default Folder navigator and then attempt to paste the document.
Pasting 256-color images into navigators and layout regions
You may encounter color shifting problems when pasting a 256-color image from the Windows 95 Paint program into a Notes navigator or layout region if your display monitor color palette mode is set to greater than 256-color mode, as for example, High Color (16 bit) or True Color (24 bit). To work around this problem, use the Windows 95 Control Panel and set your Display Color Palette to 256 Color mode, and then try to paste the image again.
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Paragraph Styles - Undo
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If you choose Edit - Undo for a paragraph style that is being applied for the first time, Notes may apply the paragraph style called 'None' instead of performing the 'Undo' and reformatting the text back to its previous state.
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Entering a carriage return immediately after deactivating permanent pen mode leaves you in the permanent pen format. This is correct and is an intended feature design.
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If you switch to another ID file while databases on your workspace are still open, you see the error message
Cannot locate field definition for Field: XXX.
To resolve the problem, close all sessions and then reopen the database.
When you switch ID files, Notes tries to preserve all information about the original user so that when the new user attempts to access the database, the information is not updated until the database is closed and then reaccessed by the new user.
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If you are creating a new replica database on a Notes for Windows workstation and the database name already exists, you will receive the message
Replace existing filename?
. If you click Yes, you will receive an error that
None of the selected databases has a replica on the server
, and a replica stub is created. If you then replicate again either in the Replicator or by choosing File - Replicate - Replicate with options, replication will occur and the database will be initialized. But if you then try to open the database, your workstation will terminate.
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On the Windows platform, when you create a new replica, if you select Create full text index for searching from the New Replica dialog box, your new replica database will not be full text indexed. After the replica is created, you can then choose File - Database - Properties, select the Full Text Tab, and select Create index.
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If you are running Notes for OS/2 Warp 3.0 or Warp Connect, you may encounter a problem where the Notes application suddenly exits. This can occur after you:
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- Move or resize a Notes window
- Select or drag an attachment icon using the right mouse button
To avoid the problem, rename the QNC,EXE file in your Notes program directory to another name, such as QNC.OLD, and then restart Notes.
If you use the Comet Cursor mouse icon on OS/2 Warp, Notes may fail to launch. To avoid the problem, use a different cursor type or rename the QNC.EXE file, located in the Notes program directory, to another name, such as QNC.OLD, and then restart Notes.
The right-mouse menu for the workspace does not have the option to Remove Workspace Page. This option is enabled for right-mouse menus when the right-mouse click is done on the page tab. This behavior applies to the Notes for Windows platform only.
When you use a driver that supports palette management and switch to another application, there is a certain time period in which the background applications will display the colors at the offsets in the newly changed system palette before they update their windows to the closest colors. In Notes, if you find this distracting, you can minimize the effect by turning off the 'textured workspace' option in the File - Tools - User Preferences - Basics/Advanced Options dialog box.
In Notes for OS/2 Warp, these palette changes can cause the default desktop color to display desktop object titles improperly. A remedy for this situation is to display the desktop as a solid color using the desktop background settings to change the color.
Shift - '+' and Shift - '-' will not work as expected on the numeric keypad if 'num lock' is enabled. Shift - '+' and Shift - '-' will also not work as expected using the standard QWERTY keyboard. Disable 'num lock' and use the numeric keypad for correct behavior.
It is possible, through the use of unusually large workspace page names and an unusually large amount of individual workspace pages, to cause some of the workspace pages to scroll irretrievably off to the right. You can access these pages using the right arrow key after having navigated up to the workspace page tab.
OS/2 only
If you are running Notes R4.1 on OS/2 WARP with FixPak 16 or FixPak 17 applied, you may find that the Notes popup windows come up behind the parent window and are difficult to bring to the top. Lotus is working with IBM to resolve this problem. A fix is targetted for FixPak 20 of OS/2 WARP.
It is not possible to use the up and down arrow keys to navigator among design elements, such as forms, in the Design Toolbox of a view. The mouse must be used instead.
Windows 95 only
Previously maximized windows will often appear maximized while actually being in the restored state. You can identify this problem using the button set in the upper right side of the Windows 95 window pane. The middle button is the toggle between maximized and restored and will show the button for maximizing the window when the window currently appears to be maximized.
The behavior of CTRL+INSERT and SHIFT+INSERT is inconsistent. Always press CTRL+C on the keyboard to copy the contents of the clipboard.
Double-clicking the child window control pop-up menu will not close the child window as expected in MDI mode. Double-click again to close the child window.
Some dialog boxes center themselves in relation to the position of the workspace in SDI mode. This can cause a problem if the workspace is in a 'restored' state and is moved far off to either the left or the right. Keep the workspace visible on the desktop.
The keyboard shortcut ALT+F5 to minimize a window does not work in SDI mode. As a workaround, select the window in question using the Window menu and then minimize the window using the buttons in the window pane or window control menu.
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API-controlled functions such as Notes/FX, mail, range routing, versioning, and scheduling will not work between the 32-bit version of Notes for Windows 95 and 16-bit applications (typically developed for Windows 3.1, although they can also be run under 32-bit operating systems), as for example, Lotus 1-2-3 Release 5 and Lotus Organizer.
The printed version of the
Application Developer's Guide
has not been updated for Notes Release 4.1. For a list of topics from this book that are updated online, see the document "Changes to the Application Developer's Guide, Database Manager's Guide, and Scripting Guide" in the What's New view of Help.
The following information will be added to the
Application Developer's Guide
in a future release of Notes
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MAPI Service Providers
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Lotus Notes Release 4.x includes three MAPI Service Providers:
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Address Book Provider
Message Store Provider
Message Transport Provider
The MAPI Service Providers provide access to Notes message, directory, and transport services to simple or extended MAPI clients. This section describes the three providers and the support they provide.
Address Book Provider
The Address Book Provider provides access to the Notes Public Address Books. The Public Address Books are read-only. You cannot create individual or group entries in a Notes Public Address Book using the Notes Address Book Provider.
You may specify that multiple
Notes
Public Address Books be searched by setting the NAMES= variable in your NOTES.INI file
and ensuring that these address books are added for Options - Addressing during Microsoft Exchange profile setup. The Address Book Provider searches the Address Book for recipients' names according to the order specified in the profile.
Any Simple or Extended MAPI client may access a Lotus Notes mail file and Public Address Book using the Notes Message Store and Address Book Providers.
Message Store Provider
The Message Store Provider may be used as the default MAPI Message Store and is a tightly-coupled Message Store. A tightly-coupled message store causes received messages to be handled in the Message Store, rather than by the Transport Provider. Also, messages are sent using calls to the Message Store IMessage Interface rather than the MAPI Spooler.
MAPI creates an Outbox folder the first time the mail file is used. The Outbox folder captures outgoing messages when you are not connected to the LAN. Memos that specify recipients of type "Notes" are captured in the Outbox folder, and are placed in the local MAIL.BOX database in Notes, where they can be transferred once connection to the server is reestablished. Memos that specify recipients who are not of type "Notes" are placed in the outgoing mail queue, and are handled by the MAPI Spooler.
The MAPI Folder Interface is mapped onto Notes folders. Folders may be created, moved, copied, renamed, and deleted. One or more file attachments may be created and/or deleted within a message. Attachment data is set or obtained using the OLE IStream interface. RTF is supported. Message Encryption and Signing is also supported. The Notes MAPI Service Providers also support UNICODE clients.
Complex restrictions, MAPI associated messages and folders, view definition, arbitrary message sorting, and embedded messages and OLE objects within attachments are not currently supported.
Message Transport Provider
The Notes MAPI Transport Provider registers Address and Message Types and sends messages to Notes recipients when messages composed in a non-Notes Message Store are passed to it by the MAPI Spooler. The Notes Mailer and Router are used to send and receive messages between Notes users. Messages are passed to the MAPI Spooler if one or more recipients are non-Notes users.
MAPI Recipient Types
Notes MAPI Service Providers handle delivery of messages to the following recipient types. They are:
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- MAPI users that use the Lotus Notes Service Providers.
- MAPI users whose mail files are not Notes mail files
- Notes recipients whose mail file interface is through the Notes desktop.
- Users of foreign mail systems when a gateway is used as a backend.
Available Platforms and Requirements
Windows 95
The Notes MAPI Service Providers are available for Windows 95. The required DLLs and LIBs are already present in WIN95.
Windows NT
The Notes MAPI Service Providers are available for Windows NT. MAPI is not provided with the base Windows NT platform and must be installed separately.
The Notes MAPI Service Providers may only be used to access mail files that use the Standard Notes Release 4 mail template (MAIL4.NTF). If you are upgrading from Notes Release 3 to Release 4, you must upgrade your mail file to use the Release 4 mail template (for more information, see
The Lotus Notes Release 4 Migration Guide
). Both the client and server must be running Release 4 in order to use the Service Providers.
The Profile Setup Wizard installs all three service providers without requiring you to manually select them individually. The Wizard uses information stored in the current Location document in Notes when you create a Microsoft Exchange profile. You may configure the Location for server-based mail by making modifications to the "Office (Network)" Location document. To use workstation-based mail, modify the "Travel" or "Island (Disconnected)" Location document appropriately. Note that the Location type in the document must be either "Local Area Network," or "No connection." The name of the mail file and domain must be specified in the Mail section of the document.
During logon to the providers, the settings for the MDB_NO_DIALOG and AB_NO_DIALOG flags are not honored. As a result, the user will always be prompted for a password.
Address Book Template
To access Notes Public Address Books through the Address Book Provider, the Notes Release 4 Public Address Book template (PUBNAMES.NTF) must be applied to the design.
If you are using workstation-based mail, apply the PERNAMES.NTF template to the design of your Personal Address Book.
MAPI classes and methods supported by the Notes MAPI Service Providers
MAPI classes
supported methods
CLASS IMAPIContainer
GetContentsTable
GetHierarchyTable
OpenEntry
GetSearchCriteria
CLASS IABLogon
Advise
CompareEntryIDs
GetLastError
Logoff
OpenEntry
dvise
CLASS IABProvider
Logon
Shutdown
CLASS IMAPIControl
Activate
GetLastError
GetState
CLASS IMAPIFolder
CopyMessages
CreateFolder
CreateMessage
DeleteFolder
DeleteMessages
EmptyFolder
GetMessageStatus
SaveContentsSort
SetMessageStatus
CLASS IMAPIProp
CopyTo
GetIDsFromNames
GetLastError
GetPropList
GetProps
OpenProperty
SaveChanges
SetProps
CLASS IMAPITable
Abort
Advise
CreateBookmark
FindRow
FreeBookmark
GetLastError
GetRowCount
GetStatus
QueryColumns
QueryPosition
QuerySortOrder
Restrict (supported for Address Book Provider, but not for Message Store Provider)
SeekRow
SeekRowApprox
SetColumns
Unadvise
CLASS IMessage
CreateAttach
DeleteAttach
GetAttachmentTable
GetRecipientTable
ModifyRecipients
OpenAttach
SetReadFlag
SubmitMessage
Note
Message object based on Notes note and not MAPI supplied IMSG.DLL OLE Docfile representation.
CLASS IMsgStore
AbortSubmit
Advise
CompareEntryIDs
FinishedMsg
GetOutgoingQueue
GetReceiveFolder
NotifyNewMail
OpenEntry
SetLockState
SetReceiveFolder
StoreLogoff
Unadvise
CLASS IMSLogon
Advise
CompareEntryIDs
GetLastError
Logoff
OpenEntry
Unadvise
CLASS IMSProvider
CompareStoreIDs
Logon
Shutdown
SpoolerLogon
CLASS IXPLogon
AddressTypes
EndMessage
FlushQueues
Idle (supported, but not used for tightly-coupled message store)
OpenStatusEntry
Poll (supported, but not used for tightly-coupled message store)
RegisterOptions
StartMessage (supported, but not used for tightly-coupled message store)
SubmitMessage
TransportNotify
CLASS IXPProvider
Shutdown
TransportLogon
All methods for the following classes are supported and/or used:
CLASS IMailUser
CLASS IAttach
CLASS IMAPIAdviseSink
CLASS IMAPIProfile
CLASS IMAPIContainer
CLASS IMAPIStatus
CLASS IPropData
CLASS ITableData
Body Text
This section contains new information that will be updated in the next revision of the Web Navigator Administrator's Guide.
Bhead
Errata and updates
Chead
Please make the following changes to the appropriate sections of the
Web Navigator Adminstrator's Guide
"Setting up agent security" section (Chapter 3):
The correct value for the "MAX LotusScript execution time" in the Nighttime Parameters section of the Server document is 360 minutes.
"Setting up the database to connect through a proxy server" (Chapter 3) section:
If you are using a proxy server, you can omit the Internet protocol (such as, http://) in the entry and simply enter the proxy server's IP address followed by the port number (such as, 123.456.78.910:8080).
About the averaging agent
The Web Navigator includes three agents:
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Purge agent,
Refresh agent
Averaging agent
The Purge agent and the Refresh agent are documented in the
Administrator's Guide
. The Averaging agent was not completed in time to be included in the
Web Navigator Administrator's Guide
The Averaging agent is used to collect the ratings users assign to Web pages and compute the top ten rated pages. These top ten pages are then displayed in the Recommended by Top Ten view in the database. The Averaging agent includes an Invalidation agent that compares the date of all the rated Web pages in the database with the date of the Web page on its Internet server. If the date has changed, an invalidation icon (a document with a question mark) appears in the view to the left of the Title column to inform the user that the rated Web page has been changed on its Internet server since the page was rated.
To set up proper security on the agent so that it can be run on the InterNotes server, see the steps in "Setting up agent security" in Chapter 3 of the Web Navigator Administrator's Guide. To set the schedule when you want the Averaging agent to run (depending on how often users rate Web pages) follow these steps:
bullet
. Open the Web Navigator database and click Agents in the Folder pane.
. Double click the Averaging Agent to edit it.
. Select a value in the "When should this agent run" field to specify how often you want the agent to run.
. Click the Schedule button to specify the starting time for the agent.
Exit and save your changes.
About URL hotspots in the Web Navigator
The Web Navigator does not create URL hotspots out of URL text (such as http://www.lotus.com) that appears on Web pages inside the database even if users have set the "Make Internet URLs into Hotspots" preference. This is to avoid confusing users with a parsed URL on error pages and to respect the intentions of HTML page designers. Users can forward a Web page that contains URL text to themselves or other users and the URL text on the page will then be converted into a hotspot. Alternately, users can cut and paste the URL into the @URLOpen() dialog box by using the proper SmartIcon or clicking on the Open button on the action bar.
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Body Text
This section contains new information that will eventually be updated in the Help (HELP.NSF) file. It includes the following topics:
Errata and Updates
Alternate Mail
Personal Use Exemption Certificate
Bhead
Errata and Updates
Corrections to "Viewing an attached file" and "Details: Viewing an attached file" topics
The topic "Viewing an attached file" says that you can view a file only if you're using Windows, which is incorrect. You can now also view files if you're using Windows, OS/2, Macintosh, or UNIX.
The topic "Details: Viewing an attached file" lists the file formats you can view. In addition to those listed, you can also view files in the following file formats: Lotus 1-2-3 for Macintosh and Lotus 1-2-3 for OS/2 (.WG2). Additionally, the file extension for WordPerfect 6.x files should be .WPD (not .DOC) and the file extension for Microsoft Access files should be .MDB (not .ACS).
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Correction to "About OLE and DDE objects" topic
The topic "About OLE and DDE objects" says that OLE is supported for Windows and Macintosh, which is incorrect. OLE is not supported for the Macintosh in Release 4.1
Graphics within word processing document formats
For graphics within word processing document formats, Notes does not support color graphics export. Notes exports graphics in black and white for RTF files. Notes imports platform-independent color graphics within Ami Pro and MS RTF format files.
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Exporting documents
Notes now allows you to export a selected part of a document. The Export feature will export the entire document if you have nothing selected. If you have selected a portion of the document, Notes exports only the selected portion.
Lotus 1-2-3 file formats
Previous versions of Notes exported Lotus 1-2-3 files in WK1 format only. Release 4 will export the WK1, WK3 or WK4 format, based on what you specify.
Alternate Mail
The following information is related to the Alternate Mail feature and describes what happens when a Notes document is sent to a cc:Mail user.
Results of Notes-to-cc:Mail Text Conversion
When a Notes document is sent to a cc:Mail user in text format, the results are as follows:
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Notes file attachments, including text and graphics files, are represented in cc:Mail as file items and appear at the end of the list of message items.
The rich text body of the Notes document is separated into cc:Mail text items and file items, as appropriate. In cc:Mail, the original Notes rich text order is denoted by embedded messages in the cc:Mail text item, as follows:
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Notes bitmap images are extracted and converted to PCX files and attached to the cc:Mail message as file items. TIFF and CGM format graphics images are also extracted and attached to the cc:Mail message as file items in their native file formats. The image is replaced in the body of the cc:Mail message with the following text:
(Embedded image moved to file: PICnnn.filetype)
where
is replaced by the sequential number associated with the graphics image, and
filetype
replaced by the file extensions PCX, TIF, or CGM, depending on the type of graphics file.
Notes Doclinks are lost in cc:Mail. Lotus Mail Exchange Facility does not have the appropriate information to locate the linked document. In the cc:Mail text item, each graphics symbol denoting the Notes Doclink is replaced by the following text:
(Document link not converted.)
Graphics symbols denoting Notes DDE links to other applications are preserved and maintained as separate cc:Mail file items. In the cc:Mail text item, each Notes DDE link is replaced by the following text:
(Embedded image moved to file: PCX file name)
For each Notes OLE link, both the OLE object file and the OLE content are preserved in conversion to cc:Mail. The OLE object file is attached to the cc:Mail message as a separate file item. The content of the OLE link is rendered as text if it is ordinary rich text, or moved to a separate PCX file item if the content is a graphics image. If the OLE content is a graphics image, the original position of the image in the cc:Mail message is marked with the following text:
(Embedded image moved to file: PCX file name)
Message Splitting
A Notes document sent to a cc:Mail user may be divided into message items under these conditions:
If the size of the Notes document exceeds the cc:Mail limit of 20,000 characters, one or more additional cc:Mail text items (each up to 20,000 characters in size) is created to accommodate the text. Each text item concludes with the following information (displayed as highlighted text) to indicate continuation with the next text item:
Due to its size, this text item will be continued in the next text item.
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If the message requires more than 20 items then you get the error message:
The number of documents and/or attachments in the selected messages exceeds the capacity of your mail system.
Text Formatting
The conversion of Notes rich text fields to cc:Mail text items preserves paragraph groupings, left margins, tabs, tables, Notes keywords, hidden paragraphs, foreground colors, paragraph separation, and paragraph justification.
The text of the Notes document is translated to ASCII text in cc:Mail. Text that contains attributes, such as
bold
italics
, and
underline
, or any combination of those attributes in Notes appears with background color highlighting in cc:Mail to differentiate it from plain or normal text, that is, text without attributes. In general, text colors of the original Notes or cc:Mail document are preserved during mail exchange between Notes and cc:Mail. However, in a few cases, certain text colors might be altered to maintain readability.
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Notes text that is
strikethrough
superscript,
subscript
is enclosed by text strings in cc:Mail, as follows:
Strikethrough text
If the text
example
appears in Notes, it will appear as
(strikethrough: example)
in cc:Mail.
Superscript text
If the text
example
appears in Notes, it will appear as (
superscript: example)
in cc:Mail.
Subscript
If the text
example
appears in Notes, using the default text strings, it will appear as
(subscript: example)
in cc:Mail.
Due to cc:Mail support of only a monospaced font (8-point Courier), Notes font sizes and styles with proportional spacing are lost in translation to cc:Mail.
In general, Notes tabs are handled in cc:Mail by converting the Notes tab position to an appropriate number of spaces in the cc:Mail text item. However, when converting from a Notes proportional font to the cc:Mail monospace (Courier) font, the calculation can only be approximate due to the manner in which Notes stores tab information. In most cases, columnar text is preserved.
Tables
Notes tables are translated to preserve as much of the Notes format as possible in cc:Mail.
indent Note
Note
Once a Notes table is sent to a cc:Mail user, the table cannot be converted back to a Notes table if the cc:Mail user forwards it to a Notes user. If table information is important to the Notes user, the original message with table information should be saved in Notes.
Keywords
The basic format of Notes keywords defined with the check box or button styles is maintained in translation to cc:Mail. As with Notes tables, very wide Notes keywords are formatted somewhat differently in order to fit the cc:Mail screen. The text and icons of keywords are converted to Courier 8-point text in cc:Mail.
Text Colors and Attributes
When a Notes document is sent to cc:Mail users in text format, text colors and Notes text attributes are handled programmatically in the following manner:
* A default (screen) background color of White for plain text in both Notes and cc:Mail documents is assumed. Plain or Normal text in Notes is text that does not contain any of the text attributes
italic
underline
; plain text in cc:Mail is text that does not contain background color highlighting.
* Eight foreground (text) color mapping tables, one for each cc:Mail background color, are created to preserve readability of text. (Readability refers to the perceived contrast between the color of the text and its background in a document. Higher contrast implies higher readability.)
Notes text attributes
italic
underline
, and combinations of these attributes are represented in cc:Mail by mapping them to the eight available cc:Mail background colors so that text with any of these attributes in Notes is displayed with background color highlighting in cc:Mail. Table D-1 shows the mapping of Notes text attributes to cc:Mail background colors.
In summary, when a Notes document is sent to cc:Mail users in text format, the cc:Mail default background color is set to White. For each combination of attributes in a Notes document, the foreground color mapping table for the cc:Mail background color associated with the Notes attribute is used to determine the appropriate text color in cc:Mail.
Here is the mapping of Notes text attributes to cc:Mail background colors:
Notes text attribute
cc:Mail background color
Plain Text (no attributes)
White
Italic
Green
Bold
Underline
Bold & Italic
Bold & Underline
Magenta
Italic & Underline
Brown
Bold, Italic, & Underline
Black
Personal Use Exemption Certificate
U.S. citizens can take the North American edition of Lotus Notes overseas as long as they keep careful records of their itinerary. Release 4.1 of Notes includes a
Certificate for Temporary Export of Lotus Notes,
that assists you in meeting the legal obligations of this law.
The Personal Use Exemption authorizes temporary export of cryptographic products for personal use by U.S.citizens and lawful permanent residents when travelling abroad. The exemption requires the traveller to keep certain records and report instances where the product was stolen or otherwise compromised. There are no other export related requirements such as export licenses or Shipper's Export Declarations.
If you are travelling abroad with Lotus Notes, please read the following requirements:
Use of the cryptographic items must be for personal use and not for sales, marketing, or demonstration purposes.
Only one copy of a cryptographic item may be exported (that is, one phone, one laptop, and so forth) and one copy each of cryptographic software to be used on simultaneously exported hardware.
The Exemption cannot be used for travel to countries which have been identified as supporting terrorism or those under certain United Nations embargoes. These countries currently are Cuba, Iran, Iraq, Libya, North Korea, Sudan and Syria.
The cryptographic products must be hand carried (may be included with accompanying baggage), not sent separately, and must be returned to the U.S. at the completion of the stay abroad. Upon request of a U.S. Customs officer, the exporter will submit the products for inspection.
The exporter must keep records for five years from the date the trip commenced. The records must include the description of the handcarried cryptographic products; dates and countries visited; dates of leaving the U.S. and re-entry. The record is to contain a statement that all conditions of the Exemption as outlined above were met and that no products were stolen, transferred or otherwise compromised.
The exporter also has a duty to report to the U.S. Department of State, Office of Defense Trade Controls, any loss, transfer, copy, or compromise of the product while abroad within 10 days of returning to the U.S. If the exporter has a reason to know that any of these events has occurred, he or she should immediately inform the Department of State.
The Certificate for Temporary Export of Lotus Notes, North American version, that is included as a template for Release 4.1 includes the following information:
Name:
Company:
Travel information:
Destination(s) [ ]
Product(s) [Lotus Notes, North American version]
Date of departure from U.S. [ ]
Date of return to U.S. [ ]
I hereby certify, by checking the box [below/opposite] that I have complied with the requirements of U.S. export law, specifically, 22 CFR 123.27, pertaining to the "temporary" export of cryptographic products for "personal" use.
I certify that:
(1) the use of the product identified above was solely for
personal use and not for sales, demonstration or marketing purposes;
(2) only one copy of the product identified above was exported and it remained in my possession (and was not sent separately) during this travel;
(3) I did not travel to a country to which exports are prohibited (countries on which a "ban or embargo" has been imposed by the U.S. government or United Nations); and
(4) I have no knowledge or reason to believe the products were copied, transferred, stolen, or compromised while abroad.
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Leatrice McLaughlin-
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Creating a Notes for Macintosh diskette set
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To create a Notes for Macintosh diskette set, prepare some blank, Macintosh formatted diskettes -- 27 for Easy Install, 52 for a full Custom Install:
Easy Install installs everything except for the full help database (help4.nsf), some documentation databases (HELPADMN.NSF, MIGRATE.NSF, WORKINST.NSF), and the Microsoft OLE Extension. Note that this option installs Help Lite (HELPLT4.NSF).
Easy Install requires 27 diskettes, which must be labelled as indicated in the left-hand column:
Notes Install Disk 1
Notes Disk 2 - Notes Disk 13 12
Data Disk 1 - Data Disk 7 7
Data Disk 32 - Data Disk 37 6
Data Disk 39
27 (total)
A. Insert a formatted diskette into the drive and change the title of the diskette to match the corresponding folder name on the CD (that is, Notes Install Disk, Notes Disk 2, Data Disk 1.... and so forth.). It is very important that the diskette title match the folder name spelling exactly.
B. Now drag the contents of the CD folder onto the diskette, wait until the copy is complete and then eject the diskette.
C. Repeat steps with A. and B. with your next diskette.
Custom Install
If you check everything (all eight boxes) in Custom Install to install everything, you will need 52 diskettes, which must be labelled as indicated in the left-hand column:
Notes Install Disk 1
Notes Disk 2 - Notes Disk 13 12
Data Disk 1 - Data Disk 39
52 (total)
Prepare disks as in A. through C.
nstalling NetWare
Please add the following to instructions for installing NetWare:
Notes doesn't automatically default to the network drive that you have mapped, It defualts to c: , your local drive.
You must select it yourself.
Address Book
You will be unable to pull the Address Book from PC platforms if the Access Control List (ACL) on NAMES.NSF is set to Manager.
You must set ACL on NAMES.NSF to allow manager access. If you do not when you run Notes setup and pull the Address Book from a Notes server, you will get the error
You are not authorized to perform that operation
. On the server you will receive the error message
Attempt to access database Names.nsf was denied.
Change the ACL to no access and it will successfully setup.
As an alternate solution, if you add the server to the ACL, you must leave the User Type as "Unspecified" until setup is complete. If the User Type is "Unspecified," setup will complete successfully. The server is added to LocalDomainServers automatically at registration time and gets acesss that way.
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The OS/2 information below is already included in the topic "Editing the NET.CFG file for SPX on a Notes server for OS/2 or workstation for Windows." The Windows information is not included in the R4 Network Configuration Guide and should be added to page 79.
Protocol
Stack
sessions
Protocol
Stack
sockets 128
Protocol SPX
connections
Protocol IPX
sockets 128
bullet
Errata and updates
On page 980 of the
Programmer's Guide Part 2
, the following @Command name is given incorrectly as@Command([ReplicateSendAndReceiveMail]). The correct @Command name is @Command([ReplicatorSendReceiveMail]).
@ Command OpenDocument syntax
The
(unique document ID) parameter for the @Command([OpenDocument];
writeOrReadOnly
) formula is a document's ID. It is derived from the first line of the ID section on the document InfoBox, minus the initial two characters, the two characters after the dash, the dash, and the colons. For example, if a document's ID is
BC226C3B
009E2073
852562FA
0069BF64, then the
supplied to @Command([OpenDocument]) is BC226C3B009E2073852562FA0069BF64. The
to a particular file, the object is created into a rich text field, But LotusScript does not get a handle on it. In order to get a handle on the object, the user must code a GetObject statement.
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The following features are newly introduced in Notes Release 4.1:
Allow Use of Stored Forms
There is a new feature in the Database Properties InfoBox called "Allow use of stored forms in this database". This feature protects users from opening a document that may have damaging options set. If you open a document that was created based on a form with the Store form set in the Form Properties infobox, you get a warning message. You can also set an option in the Database properties Basics tab to allow you to open documents with stored forms. This feature is described in detail in the Release 4.1 Notes documentation set.
Limit for locally cached server-based forms
In Release 4.1 you can define a limit for the amount of disk space to be used to locally store server-based forms. The rationale for storing these forms locally is that the server access speed is increased if the form information does not have to be transferred to the local workstation. You can set the limit by opening the Workspace InfoBox and selecting the Information tab. The default setting is 5MB.
Local Full Text Indexing
Local Full Text Indexing is now available on both the Macintosh 68K and Power PC systems. You are now able to create a local full text index that you can store on your local hard drives.
Personal Use Exemption certificate
U.S. citizens can take the North American edition of Lotus Notes overseas as long as they keep careful records of their itinerary. Release 4.1 of Notes includes a certificate that assists you in keeping such legal records. For more information about the new
Certificate for Temporary Export of Lotus Notes
, refer to the Help section of the Documentation Updates in these Release Notes.
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* The Add Condition feature is available in the Create Folder and View dialog boxes. If you are using a Notes Release 3 database located on a Notes Release 4 server, the Add Condition feature requires that you compact the database.
* When using an R3 database on an R4 server, if you create an Invalid Formula using the Add Condition feature in the Create View dialog box, you will render the view unusable. To resolve this problem, you will need to remove the database and then readd it.
Environment(s):
System 7.5
Workstation:
Yes
Server:
Network protocols available on:
Workstation:
AppleTalk
MacTCP
X.PC
For 680x0: 12MB minimum; 20MB or greater recommended
For PowerPC: 16MB minimum; 20MB or greater recommended
Disk Space
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30MB minimum; 40MB or greater recommended
Virtual Memory must be enabled except on Macintoshs with 32MB or more RAM.
Macintosh minimum and recommended RAM amounts assume the use of MacOS Virtual Memory or other RAM management software such as RAM Doubler from Connectix. If Virtual Memory is not used, the minimum and recommended values are as follows: minimum of 16MB for 680x0 and 20MB for PowerPC; recommended is 32MB or more for both 680x0 and PowerPC.
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The Windows 95 Notes Server running Banyan VINES is not supported in Notes Release 4.1.
Banyan VINES is not supported in this release of Notes on the
Digital
Alpha NT platform, as no requester is available from Banyan.
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Leatrice McLaughlin-
You can design a form that launches a URL automatically whenever a user opens a document created with that form. To design this type of form, add a text field called URL anywhere in the form and then go into the form properties and on the Launch tab, select Auto Launch - URL. For more information, see the Notes online help. (Note that this feature will not work with Notes releases earlier than Notes Release 4.1.)
The following list of caveats describes known problems and restrictions for the InterNotes Web Navigator:
The Web Navigator does not support secure Web proxy servers (such as the ANS Interlock) which require the Web user to authenticate with the proxy server. The Web Navigator should work properly, but all the users' Web pages will be considered private and placed in their private database folders. Since the InterNotes server is itself an application-level firewall, Lotus suggests that users of secure Web proxy servers place the InterNotes server in a firewall configuration and bypass the Web proxy server. Lotus intends to support authenticating proxy servers in subsequent releases.
If you create an agent that puts URL links into Notes documents outside the Web Navigator database, be sure to put the URL links in a rich-text field so that Notes can create hotspot URLs out of the text.
In the Web Navigator Administration document, the Web Navigator uses the font size you specify in the Body Text field to determine the size in the Fixed, Address, Plain, and Listing fields.
On some Web pages that are the result of a search form from another Web page, clicking Reload may cause a different page to get reloaded. The workaround is to return to the original search form and search for the page again.
Note the following about radio buttons you encounter on Web pages with fill-out forms:
Performance may seem slow as you move from field to field on Web pages with many radio buttons. This is because LotusScript runs on each radio button.
When exiting radio button fields, the screen may repaint. This is because LotusScript runs on each radio button.
When selecting radio buttons, you can select more than one radio button in a group at once. However, when you move to another field or press a button, all the radio buttons except for the last one set will be cleared.
If users have a local replica of the Web Navigator database and their current location does not contain any network connections, the Web Navigator will
only
open Web pages in their local replica of the database in these situations:
When users double-click a URL link in a document outside the Web Navigator.
When users open a Web page by using a SmartIcon or navigator that uses the @URLOpen function.
When navigating using hypertext links in Web documents to other Web documents that reside in the WEB.NSF database.
The Document Link Preview feature will not let you preview Web pages that are not cached in the Web database. The error message "The linked document cannot be found in the view." appears if you attempt to preview a document that has not been retrieved off the Internet and stored in the database already. To retrieve the document off the Internet, users can double-click the link.
The Document Link Preview feature will not let you preview URL hotspot links that are created automatically when you set the "Make Internet URLs into Hotspots" preference (whether or not the Web page is in the Web Navigator database).
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Notes Release 4.1 comes with an upgraded Web Navigator template called WEB41.NTF. This template is designed for Notes Release 4.1 and is not supported on Release 4 Notes servers. Release 4 clients will generally be able to use this template, but will not be able to auto-launch the Category documents or Rating documents that make use of the URL Autolaunch form attribute.
If you are using a Web Navigator database (WEB.NSF) created with the Release 4 Web Navigator template, you need to follow these steps to use the new template:
If users have created Rating and Web Tour documents, you want to save, then rename your current WEB.NSF to WEBOLD.NSF.
Issue the LOAD WEB command to have Notes create a new WEB.NSF with the updated WEB41.NTF template. (For information on how Notes locates and uses the Web Navigator template to create a WEB.NSF, see "About custom Web Navigator templates" in these Release Notes.)
Enable the agents you use.
Create any folders in the WEB.NSF that you utilized in the WEBOLD.NSF database. Select and copy documents into the new folders.
Copy and paste the Rating documents from WEBOLD.NSF to WEB.NSF.
When you issue the LOAD WEB console command, Notes checks to see if you have a WEB.NSF database. If not, Notes will create one for you automatically. If you have created your own Web Navigator template, be sure to include the words "WebNavigator" in your template design name so that the Web Navigator can locate the template. Notes uses the following criteria to locate and use a Web Navigator template:
First, Notes searches your NOTES.INI for the WebTemplateName = x.NTF line. If you have specified a Web Navigator template in this line, Notes searches for this template and then verifies that has the correct design by checking for the words WebNavigator in the design name.
If Notes doesn't find a valid Web Navigator template, Notes then searches for WEB41.NTF in your Notes data directory and verifies the design class.
Finally, if Notes doesn't find WEB41.NTF in your Notes data directory, Notes searches your Notes data directory for WEB.NTF and verifies the design class.
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The Document Link Preview feature
will not let you preview Web pages that are not cached in the Web database. The error message
The linked document cannot be found in the view
appears if you attempt to preview a document that has not been retrieved off the Internet and is stored in the database already. To retrieve the document off the Internet, users can double-click the link.
The Document Link Preview feature
will not let you preview URL hotspot links that are created automatically when you set the "Make Internet URLs into Hotspots" preference (whether or not the Web page is in the Web Navigator database).
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The Reload and Recommend buttons on the Action bar now display icons without text in order to conserve screen space.
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The Refresh agent behavior has been modified to normalize the time and date of the Web pages in the database and on their Internet server. In addition, you can set the following environment variable on the Notes server so that after the Refresh agent runs, you can see how many pages were actually refreshed:
WebDebugRefreshAgent=1
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When you click any of the Sampler icons on the Home navigator, a categorized list of Web pages appears. In addition, click any of the Internet search engines in the view to see additional Web pages related to the category you are viewing.
You can now save the name of the person who retrieves each Web page into the Web Navigator database. To save the author name, edit the Web Navigator Administration document and choose Yes in the Save Author Information field. The author name will be saved into a field called $Authors. You can then use the @Author function to create a view to display the name of the user (or server) that retrieved the Web page. There is a variant of the hidden $All view, called $All with Authors, which demonstrates this capability.
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You can now use the @Created function in the Web Navigator database when designing forms, views, and so on.
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Add to category view action - Open any Web page in the database and choose Actions - Add to Category View. Notes displays a dialog box that allows you to add that Web page to the hot lists of topics available from the Home navigator Sampler Icons. (This action is only available to users who have the Webmaster role in the database ACL.)
The following Lotus Notes platforms are newly available in Release 4.1 :
Notes Client
Opertaing system version
Server available
IBM AIX
IBM AIX 4.1.3, 4.1.4
HP-UX
HP-UX 10.01
Macintosh 680x0
System 7.1 or later
Macintosh PowerPC
System 7.5 or later
Sun SPARC Solaris
Solaris 2.4, 2.5
Sun x86 Solaris
Solaris 2.5
Windows NT
Windows NT Workstation 3.51
Notes Server
Operating system version
Client available
NetWare
NetWare 3.12, 4.1
OS/2
OS/2 Warp, Warp Connect, OS/2 2.11 SMP
Windows 95
Windows 95
Environment(s):
NetWare 3.12, 4.1
Workstation:
Server:
Network protocols available on:
Server:
AppleTalk
NetWare IPX/SPX I/II
TCP/IP
X.PC
Server:
64MB minimum; 96MB or greater recommended
Disk Space
1st lev para
Server:
300MB minimum; 500MB or greater recommended
Symbol
bullet
The Novell NetWare Requester is not supported in this release of Notes on the Digital Alpha NT platform, as no requester is available from Novell. IPX/SPX and Novell NetBIOS can be used by installing Microsoft's Client Services for NetWare and NWLink NetBIOS.
Banyan VINES is not supported in this release of Notes on the
Digital
Alpha NT platform, as no requester is available from Banyan.
Chead
* When you use a driver that supports palette management and switch to another application, there is a certain time period in which the background applications will display the colors at the offsets in the newly changed system palette before they update their windows to the closest colors. In Notes, if you find this distracting, you can minimize the effect by turning off the 'textured workspace' option in the File - Tools - User Preferences - Basics/Advanced Options dialog box.
In Notes for OS/2 Warp, these palette changes can cause the default desktop color to display desktop object titles improperly. A remedy for this situation is to display the desktop as a solid color using the desktop background settings to change the color.
* Shift - '+' and Shift - '-' will not work as expected on the numeric keypad if 'num lock' is enabled. Shift - '+' and Shift - '-' will also not work as expected using the standard QWERTY keyboard. Disable 'num lock' and use the numeric keypad for correct behavior.
bullet
* It is possible, through the use of unusually large workspace page names and an unusually large amount of individual workspace pages, to cause some of the workspace pages to scroll irretrievably off to the right. You can access these pages using the right arrow key after having navigated up to the workspace page tab.
OS/2 Warp focus problem
If you are running Notes R4.1 on OS/2 WARP with FixPak 16 or FixPak 17 applied, you may find that the Notes popup windows come up behind the parent window and are difficult to bring to the top. Lotus is working with IBM to resolve this problem. A fix is targetted for FixPak 20 of OS/2 WARP.
Symbol
&Arial
Times New Roman
bullet
Chead
DBCS and international character sets
DBCS and international character sets may be corrupted during Export. In some cases, it may be helpful to export the file as a Microsoft Rich Text Format (.RTF) file. Other Notes-supported word processing application file formats are more likely to corrupt the characters.
Documents with buttons
If you attempt to export documents that contain buttons to Ami Pro, for example, a problem-tracking document with special section buttons, your Windows or Windows 95 workstation client will terminate during the export process if you did not select part or all of the document prior to exporting it. To avoid the crash, select a portion of the document, or select all of the document before you export.
Export View to structured text
Export View to structured text now supports rich text fields that have names other than "body." This is new with Release 4. Each of the document
,s rich text fields will be appended to the end of the document in a single rich text field.
Graphics included in documents
Notes does not support the export of color graphic images when they are included as part of a word processing document.
You may find that exporting color graphic images yields inconsistent results. You can get more reliable results, if you export a graphic as a single file with a graphic file format extension, than if you export the graphic as part of a document.
Notes exports graphics in black and white for Microsoft Rich Text Format (.RTF) files. None of the other Notes-supported word processing formats export graphics within a document.
Lotus 1-2-3
When you use Lotus 1-2-3 View Export, categorized columns do not export correctly in 1-2-3 Worksheet format. If the first two columns in the view are categorized and sorted, the information is not exported. As a workaround, export categorized columns to a tabular text ASCII file. You can then import the file into Lotus 1-2-3.
You must specify a file extension when exporting a Notes view to a Lotus 1-2-3 spreadsheet file. Not specifying a a file extension will produce incorrect results. Valid file extensions are .WKS, .WK1, .WRK, .WR1, .WK3, .WK4. For exports to Lotus 1-2-3 Japanese, you may specify .WJ2, .WJ3, or .WD1
Tables
If you export a document that contains a table with more than 255 rows, your Notes session will terminate abruptly. As a work around to this problem, reduce the size of the table to 255 rows or less, and then export the document.
The Notes import process may fail to import all rows in a table that contain more than 255 rows. Subsequent exports of the table may result in a file that is not usable by the following word processing formats:
indent bullet
Ami Pro
Microsoft Rich Text Format
Microsoft Word
WordPerfect
The following problem may occur if you are running Windows (16 bit) and SPX. When you issue the QUIT or EXIT server command from a remote console, the remote console displays the hourglass symbol while the server is being shut down, but then control is not returned to the console. Instead, the hourglass symbol continues to display on your screen.
If you restart the server, control returns. This problem does not happen if you are using the TCP or NetBIOS protocols; and is not a problem for either the Windows 95 or Windows NT platforms.
Basic
Leatrice McLaughlin-
In Windows NT 3.51, an SMTP TCP/IP socket port stops responding (hangs) when a client computer sends a request to open the
socket port, but the request contains information of an invalid endpoint to be opened. This problem applies to Microsoft Windows NT Workstation version 3.51 and Windows NT Server version 3.51.
To work around this problem, shut down and restart Windows NT.
Lotus recommends if you are having problems with Windows NT server not being able to accept connections that you upgrade to 3.51 service pack 4.
Contact Microsoft Product Support Services for more information about this problem and fix status.
Do not use the REPORTUSEMAIL=1 setting in your NOTES.INI file. Using this setting causes the Notes server to terminate abruptly.
If there is a memory problem using a Novell Server and you receive the error message
too many record locksxxxxxxx please increase setting
increase your maximum record locks per connection in your AUTOEXEC.NCF file by adding the following variable:
set Maximum Record Locks Per Connection =xxxx
(Maximum Value for Netware 3.12=100000)
(Maximum Value for Netware 4.1 =10000)
A good rule of thumb is xxxx = 10* Anticipated Number of Users + Default, but you
can adjust as appropriate.
1st lev para
For databases created automatically by the server, including Mail Router Mailbox, Administration Requests (R4), Database Catalog, Statistics and Events, Statistics Reporting, Web Navigator 4.1, and Notes Log (if it's been deleted after setup completes), the Server entry in the ACL will have a User Type of User instead of Server. The User Type should be changed to Server to prevent accessing the database using the workstation with the server's ID.
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Body Text
Please note that subforms when used in conjunction with sections in Notes Release 4 have a number of known limitations. These are described in the Sections caveats above.
The following is a list of known problems related to using subforms in this release:
bullet
It is possible to create subforms with the same name and the Insert Subform dialog box will list both instances. However, since subforms are stored by name, only the first one will be recognized. Lotus recommends that whenever possible that you use unique names only.
Since the subform name is stored with the subform, you cannot change the name of a subform by opening the subform from its containing form and changing the name using the Subform Properties InfoBox. Instead, access the subform directly from the Design Toolbox, change the name in the Subform Properties InfoBox, and save the subform.
Avoid using the underscore (_) character in a subform name. Unlike most design elements, subforms do not use menu mnemonics. Notes may move the underscore character from its original position in the name, causing spelling differences in the Insert Subform dialog box and on the subform window.
On the MacIntosh platform, a subform that contains a symbol character in its name will not load when used as part of a computed subform formula. No error message will be produced; the subform simply will not be loaded into the form.
You may have difficulty editing subforms within sections due to confusion as to cursor placement. If a double-click on a subform fails to open the subform design window, try selecting an object in the subform and double-clicking it.
If a subform contains a field with the same name as a field in the form into which it is being inserted, a warning message displays but Notes still inserts the subform. When this happens, the duplicate field name in the subform is renamed, with "_1" appended to given name.
When designing computed subforms, at least one subform must appear in the Insert Subform dialog box. Otherwise, the Create - Insert Subform option will not be available on the menu in form design.
When you use Alternate Mail, subforms will not be converted if you choose to send the mail using a Notes encapsulated database. Therefore letterhead and mood stamps will not appear in the encapsulated database. However, when the encapsulated database is launched, the following messages will appear in status bar:
Cannot locate subform: Desk
followed by
Cannot locate subform: Moods.
bullet
When you edit a document in the Preview Pane, you must use the Text Properties InfoBox to modify the font or point size. These cannot be changed using the Status Bar.
The printed version of the Deployment Guide has not been updated for Notes Release 4.1. For a list of topics from these books that have been updated online, see the document
"Changes to Notes deployment topics for Notes Release 4.1"
in the What's New view of Administration Help.
The secured mail feature is intended to discourage the average person from forwarding, printing and copying documents. It is not a security feature such as that provided by Notes ACL structure, and you should not use it as such.
This problem applies to launching objects on a 32-bit platform (such as Windows 95) that were created in Notes R3 on a 16-bit operating system (such as Windows 3.1).
You may experience problems launching objects manually or through the Auto Launch settings if they created the OLE object in a form/document using the clipboard (Edit Paste Special) from a Notes R3 server and then attempt to launch it on a Notes R4 workstation. The operating system has a problem converting the bitmap. This is a Microsoft problem. As a workaround, recreate the object using Create Object (or if you have to create it on a R3 server, use Edit - Insert Object instead of the clipboard).
Notes supports X.PC on the following platforms:
HP-UX
IBM AIX
Macintosh
OS/2
Sun Solaris
Windows 3.1
Windows 95
Windows NT
04/12/96 12:24:34 AM Leatrice McLaughlin deleted Leatrice McLaughlin
04/12/96 12:24:31 AM Leatrice McLaughlin deleted Jim Giordano
04/12/96 12:24:29 AM Leatrice McLaughlin deleted David Mahar
04/12/96 12:24:26 AM Leatrice McLaughlin deleted Susanna Doyle
03/04/96 08:34:17 PM Leatrice McLaughlin updated role (Privilege 5)
03/04/96 08:34:17 PM Leatrice McLaughlin updated role (Privilege 4)
lPrivilege 1
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-Default-
LocalServerDomains
ViewSection
ViewSectionAssign this topic to a topic group.3
Use DatabasesUse ViewsUse DocumentsSearch for InformationUse MailPrint Documents and ViewsKeep Notes SecureShare Information With Other ApplicationsUse Notes Away from a NetworkDesign Notes DatabasesManage Notes DatabasesAdminister Notes Servers---Where is this Release 3 command?What are the important new features?What changed at the last minute?How do I upgrade my site to Release 4?----Things you do before startingThings you do every dayThings you do frequentlyOther things-----About NotesSetting Up NotesStarting & Stopping NotesAbout Other Notes Documentation------About MenusAbout the SmartIcons PaletteAbout WindowsAbout FoldersAbout Split PanesAbout the Status Bar-------SmartIcon ShortcutsMouse ShortcutsKeyboard Shortcuts--------About ScriptingLotusScript BasicsLotusScript Reference----------@Functions Basics@Functions Reference@Commands Basics@Comands Reference---------About MessagesAbout Customer SupportList of Messagest
TopicNumber
Marian SternSusanna Doyle
BodyWrite the body of the help document here.
Marian SternSusanna Doyle
TopicNumber
Marian SternSusanna Doyle
Section
SectionAssign this topic to a category.
1. HOW DO I?2. GETTING STARTED3. MENUS & DIALOG BOXES4. SMARTICONS5. SCRIPTING & FORMULAS6. MESSAGES7. SHORTCUTS
Whats_New
PrimeView
PrimeViewAssign this document to a (main) view.
a. How Do I?b. What's New?c. Top 10 Taskse. Search IndexRef a. Setting UpRef b. WorkspaceRef c. ShortcutsRef d. ScriptingRef e. @FunctionsRef f. Troubleshooting.
a. How Do I?b. What's New?c. Top 10 Taskse. Search IndexRef a. Setting UpRef b. WorkspaceRef c. ShortcutsRef d. ScriptingRef e. @FunctionsRef f. Troubleshooting.
Start_Here
a. Contents\b. Things you need to know |Know.
a. Contents\c. Troubleshooting|Trouble.
gb#{v
a. Contents\d. Documentation updates|Doc.
a. Contents\e. Interoperability|Inter
Leatrice McLaughlin
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Leatrice McLaughlin
a. Contents\b. Things you need to know |Know
a. Contents\c. Troubleshooting|Trouble
a. Contents\d. Documentation updates|Doc
a. Contents\e. Interoperability|Inter
SectionAssign this topic to a category.
1. HOW DO I?2. GETTING STARTED3. MENUS & DIALOG BOXES4. SMARTICONS5. SCRIPTING & FORMULAS6. MESSAGES7. SHORTCUTS
Whats_New
PrimeView
PrimeViewAssign this document to a (main) view.
a. How Do I?b. What's New?c. Top 10 Taskse. Search IndexRef a. Setting UpRef b. WorkspaceRef c. ShortcutsRef d. ScriptingRef e. @FunctionsRef f. Troubleshooting.
Marian SternSusanna Doyle#####################################
TopicNumberTopicNumber
TopicNumber
Marian SternSusanna Doyle#################
Section
Susanna DoyleSection
Section
SectionAssign this topic to a category.
1. HOW DO I?2. GETTING STARTED3. MENUS & DIALOG BOXES4. SMARTICONS5. SCRIPTING & FORMULAS6. MESSAGES7. SHORTCUTS
#########################
Whats_New
Susanna DoyleWhats_New
Whats_New
#######
PrimeView
Susanna DoylePrimeView
Application Developer's Guide
Web Navigator Administrator's Guide
Network Configuration Guide
Administration
Application Development
Web Navigator
Install
Networking
Programming
Deployment Guide
Application Developer's Guide
Web Navigator Administrator's Guide
Network Configuration Guide
Application Developer's Guide
Web Navigator Administrator's Guide
Network Configuration Guide
Section
Section
MainComment
Reviewer"
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Subject
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Subject
Subject
Book$14Doc_Number$15$13$Conflict$REF$C1$
04 Documentation updates
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01 Administration
Administration
Administrator's Guide
02 Administration
Administrator's Help
03 Application Development
Application Development
09 Web Navigator
Web Navigator
04 Help
Help
05 Install
Install
Install Guide
07 Networking
Networking
08 Programming
Programming
Programmer's Guide
02 Workstation Caveats"
Workstation Caveats\PC Platforms
Workspace
03 Deployment Guide
Deployment Guide
Deployment Guide
{6f!G
Marian Sterna. Contents\d. Documentation updates|Doc
Susanna Doyle
Section
Section
MainComment
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04 Documentation updates
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Doc_Numberh$15H
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?$13Contents: Documentation updates
Indent
Subject
Indent
Subject
Subject
Welcome to Lotus Notes Release 4.1
02 New Platforms
New Platforms
01 Welcome
Welcome
02 New Features
New Features
New Features\PC Platform Enhancements
PC Platform Enhancements
Web Navigator Enhancements
New Features\Web Navigator Enhancements
Launch a URL automatically from a document
New Features\Web Navigator Enhancements
Reload and Recommend button
New Features\Web Navigator Enhancements
New Features\Web Navigator Enhancements
New Features\Web Navigator Enhancements
Creating a view to display the retriever of a Web page
New Features\Web Navigator Enhancements
New Features\Web Navigator Enhancements
List of certifications for Notes Release 4.1
List of new platforms for Notes Release 4.1
List of certifications for Notes Release 4.1
Welcome to Lotus Notes Release 4.1
New Features\PC Platform Enhancements
New Features\Web Navigator Enhancements
Launch a URL automatically from a document
New Features\Web Navigator Enhancements
Reload and Recommend button
New Features\Web Navigator Enhancements
New Features\Web Navigator Enhancements
New Features\Web Navigator Enhancements
Creating a view to display the retriever of a Web page
New Features\Web Navigator Enhancements
New Features\Web Navigator Enhancements
List of new platforms for Notes Release 4.1
List of certifications for Notes Release 4.1
Welcome to Lotus Notes Release 4.1
New Features\PC Platform Enhancements
New Features\Web Navigator Enhancements
Launch a URL automatically from a document
New Features\Web Navigator Enhancements
Reload and Recommend button
New Features\Web Navigator Enhancements
New Features\Web Navigator Enhancements
New Features\Web Navigator Enhancements
Creating a view to display the retriever of a Web page
New Features\Web Navigator Enhancements
New Features\Web Navigator Enhancements
List of new platforms for Notes Release 4.1
01 Directory Install and CD-ROM Structure
Directory Install and CD-ROM Structure
Lotus Notes R4.1 Directory Structure
01 Directory Install and CD-ROM Structure
Directory Install and CD-ROM Structure
Information on Additional Items on the CD-ROM
Operating Systems and Networking Platforms
Certified Platforms for Release 4.1
Platforms and Requirements\Certified Platforms for Release 4.1
List of Certified Platforms for Release 4.1
Memory Requirements
System Support Levels
03 Memory and System Support Requirements
Memory and System Support Requirements\System Support Levels
03 Memory and System Support Requirements
Memory and System Support Requirements\Memory Requirements
Client and Server System Requirements
03 Memory and System Support Requirements
Memory and System Support Requirements\Memory Requirements
04 Network Protocol and Method Requirements
Network Protocol and Method Requirements\Methods Supported
Methods Supported
Protocols Supported
01 Directory Install and CD-ROM Structure
Directory Install and CD-ROM Structure
02 Platforms and Requirements
Platforms and Requirements
03 Memory and System Support Requirements
Memory and System Support Requirements
04 Network Protocol and Method Requirements
Network Protocol and Method Requirements
05 LotusScript
LotusScript
06 Web Navigator
Web Navigator
01 Directory Install and CD-ROM Structure
Directory Install and CD-ROM Structure
Lotus Notes R4.1 Directory Structure
01 Directory Install and CD-ROM Structure
Directory Install and CD-ROM Structure
Information on Additional Items on the CD-ROM
Platforms and Requirements\Operating Systems and Networking Platforms
Platforms and Requirements\Operating Systems and Networking Platforms
Platforms and Requirements\Operating Systems and Networking Platforms
Platforms and Requirements\Operating Systems and Networking Platforms
Platforms and Requirements\Operating Systems and Networking Platforms
Platforms and Requirements\Operating Systems and Networking Platforms
Platforms and Requirements\Operating Systems and Networking Platforms
Platforms and Requirements\Certified Platforms for Release 4.1
List of Certified Platforms for Release 4.1
03 Memory and System Support Requirements
Memory and System Support Requirements\Memory Requirements
Client and Server System Requirements
03 Memory and System Support Requirements
Memory and System Support Requirements\System Support Levels
03 Memory and System Support Requirements
Memory and System Support Requirements\Memory Requirements
04 Network Protocol and Method Requirements
Network Protocol and Method Requirements\Methods Supported
04 Network Protocol and Method Requirements
Network Protocol and Method Requirements\Protocols Supported
04 Network Protocol and Method Requirements
Network Protocol and Method Requirements\Protocols Supported
04 Network Protocol and Method Requirements
Network Protocol and Method Requirements\Protocols Supported
04 Network Protocol and Method Requirements
Network Protocol and Method Requirements\Protocols Supported
NetWare Directory Services (NDS)
04 Network Protocol and Method Requirements
Network Protocol and Method Requirements\Protocols Supported
04 Network Protocol and Method Requirements
Network Protocol and Method Requirements\Protocols Supported
04 Network Protocol and Method Requirements
Network Protocol and Method Requirements\Protocols Supported
About template update releases
Platforms and Requirements\Operating Systems and Networking Platforms
Upgrading your Web Navigator template
About custom Web Navigator templates
Platforms and Requirements\Operating Systems and Networking Platforms
g your Web Navigator template
03 Memory and System Support Requirements
Memory and System Support Requirements
04 Network Protocol and Method Requirements
Network Protocol and Method Requirements
05 LotusScript
LotusScript
06 Web Navigator
Web Navigator
About template update releases
port Requirements
Memory and System Support Requirements\Memory Requirements
04 Network Protocol and Method Requirements
Network Protocol and Method Requirements\Methods Supported
Section
Section
Subject
4S6S7S
Book$9$11$Conflict$REF$C1$
05 Interoperability
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$9$11
@Functions and @ Commands
Alternate Mail!
Database interoperability
Desktop interoperability
Mail Interoperability
OLE objects
UNIX Server Platforms"
Migrating the Address Book
Limitations
@Functions
HP-UX and Windows 95
IBM AIX and Solaris SPX
Add Condition feature
02 Workstation Caveats"
Workstation Caveats\PC Platforms
Workspace
About template update releases
Upgrading your Web Navigator template
About custom Web Navigator templates
Platforms and Requirements\Operating Systems and Networking Platforms
Platforms and Requirements\Operating Systems and Networking Platforms
Platforms and Requirements\Operating Systems and Networking Platforms
Platforms and Requirements\Operating Systems and Networking Platforms
Platforms and Requirements\Operating Systems and Networking Platforms
Platforms and Requirements\Operating Systems and Networking Platforms
Platforms and Requirements\Operating Systems and Networking Platforms
Platforms and Requirements\Operating Systems and Networking Platforms
Platforms and Requirements\Operating Systems and Networking Platforms
04 Network Protocol and Method Requirements
Network Protocol and Method Requirements\Protocols Supported
04 Network Protocol and Method Requirements
Network Protocol and Method Requirements\Protocols Supported
04 Network Protocol and Method Requirements
Network Protocol and Method Requirements\Protocols Supported
04 Network Protocol and Method Requirements
Network Protocol and Method Requirements\Protocols Supported
NetWare Directory Services (NDS)
04 Network Protocol and Method Requirements
Network Protocol and Method Requirements\Protocols Supported
04 Network Protocol and Method Requirements
Network Protocol and Method Requirements\Protocols Supported
04 Network Protocol and Method Requirements
Network Protocol and Method Requirements\Protocols Supported
04 Network Protocol and Method Requirements
Network Protocol and Method Requirements\Protocols Supported
01 Directory Install and CD-ROM Structure
Directory Install and CD-ROM Structure
Lotus Notes R4.1 Directory Structure
01 Directory Install and CD-ROM Structure
Directory Install and CD-ROM Structure
Information on Additional Items on the CD-ROM
Platforms and Requirements\Operating Systems and Networking Platforms
Platforms and Requirements\Operating Systems and Networking Platforms
Platforms and Requirements\Operating Systems and Networking Platforms
Platforms and Requirements\Operating Systems and Networking Platforms
Platforms and Requirements\Operating Systems and Networking Platforms
Platforms and Requirements\Operating Systems and Networking Platforms
Platforms and Requirements\Operating Systems and Networking Platforms
Platforms and Requirements\Certified Platforms for Release 4.1
List of Certified Platforms for Release 4.1
03 Memory and System Support Requirements
Memory and System Support Requirements\Memory Requirements
Client and Server System Requirements
03 Memory and System Support Requirements
Memory and System Support Requirements\System Support Levels
03 Memory and System Support Requirements
Memory and System Support Requirements\Memory Requirements
04 Network Protocol and Method Requirements
Network Protocol and Method Requirements\Methods Supported
04 Network Protocol and Method Requirements
Network Protocol and Method Requirements\Protocols Supported
04 Network Protocol and Method Requirements
Network Protocol and Method Requirements\Protocols Supported
04 Network Protocol and Method Requirements
Network Protocol and Method Requirements\Protocols Supported
04 Network Protocol and Method Requirements
Network Protocol and Method Requirements\Protocols Supported
NetWare Directory Services (NDS)
04 Network Protocol and Method Requirements
Network Protocol and Method Requirements\Protocols Supported
04 Network Protocol and Method Requirements
Network Protocol and Method Requirements\Protocols Supported
04 Network Protocol and Method Requirements
Network Protocol and Method Requirements\Protocols Supported
About template update releases
Platforms and Requirements\Operating Systems and Networking Platforms
Upgrading your Web Navigator template
About custom Web Navigator templates
Platforms and Requirements\Operating Systems and Networking Platforms
04 Network Protocol and Method Requirements
Network Protocol and Method Requirements\Protocols Supported
Section
Section
MainComment
Reviewer"
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Subject
Indent
Subject
Subject
Book$15Doc_Number$17$14$Conflict$REF$C1$
02 Things you need to know
Viewt
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Book$15Doc_Number$14
02 Platforms and Requirements
Windows 95 (32-bit)
Windows NT (32-bit)
Windows (16-bit)
Sun Solaris
OS/2 (32-bit)
IBM AIX (UNIX)
HP-UX (UNIX)
IBM OS/2
Web Navigator
Remote LAN Methods
AppleTalk
Banyan VINES
NetBIOS
NetWare IPX/SPX
NetWare SPXII
TCP/IP
05 LotusScript
LotusScript
LotusScript Release 3
06 Web Navigator
Web Navigator
Macintosh
NetWare
02 Workstation Caveats"
Workstation Caveats\PC Platforms
Workspace
X.PC
ViewSection
ViewSectionAssign this topic to a topic group.3
Use DatabasesUse ViewsUse DocumentsSearch for InformationUse MailPrint Documents and ViewsKeep Notes SecureShare Information With Other ApplicationsUse Notes Away from a NetworkDesign Notes Database
basesAdminister Notes Servers---Where is this Release 3 command?What are the important new features?What changed at the last minute?How do I upgrade my site to Release 4?----Things you do before startingThings you do every dayThings you do frequentlyOther things-----About NotesSetting Up NotesStarting & Stopping NotesAbout Other Notes Documentation------About MenusAbout the SmartIcons PaletteAbout WindowsAbout FoldersAbout Split PanesAbout the Status Bar-------SmartIcon ShortcutsMouse ShortcutsKeyboard Shortcuts--------About ScriptingLotusScript BasicsLotusScript Reference----------@Functions Basics@Functions Reference@Commands Basics@Comands Reference---------About MessagesAbout Customer SupportList of Messagest
(.txt)