Writing tools let you correct errors in spelling and grammar, correct mistakes automatically, and help to refine your writing style.
In this section, you'll learn about
using the spelling checker and Grammatik
using the thesaurus
customizing the writing tools
customizing lookup options
using checking styles
using rule classes
analyzing a document
using user word lists
working with languages
using the dictionary
Using the spelling checker and Grammatik
The writing tools let you check your text in many ways. By using the spelling checker and Grammatik, you can check the spelling and grammar in an entire document, part of a document, or only selected text. You can also check the spelling and grammar in a slide, or a slide layer.
You can manually edit text and then resume checking the document.
The spelling checker and Grammatik replace words or phrases in two ways: you can choose a word, or define an automatic replacement for a word. Defining automatic replacement words is useful for words that are regularly misspelled. Automatic replacement words are stored in a user word list file. For more information about user word list files, see Using user word lists.
You can skip a writing error once but flag subsequent occurrences of the problem, or you can skip the error for the rest of the proofreading session.
To check a document
1 Click Tools and click one of the following
Spell Checker
Grammatik
2 From the Check list box, choose one of the following options:
Document
Number Of Pages
Page
Paragraph
Selected Text
Sentence
To End Of Document
Word
Text Box
3 Click Start.
Note
The options available vary according to the type of document you are checking.
To check a slide show in slide editor view
1 Click Tools and click one of the following
Spell Checker
Grammatik
2 From the Check list box, choose one of the following options:
Slide show
Slide
Sentence
Word
Text box
To check the layout layer of a slide show
1 Click Edit Layout layer.
2 Click Tools and click one of the following
Spell Checker
Grammatik
3 From the Check list box, choose one of the following options:
Sentence
Word
Text box
Layout
All layouts
To check the background layer of a slide show
1 Click Edit Background layer.
2 Click Tools and click one of the following
Spell Checker
Grammatik
3 From the Check list box, choose one of the following options:
Sentence
Word
Text box
Background
All backgrounds
To check selected text
1 Select the text you want to check.
2 Click Tools and click one of the following
Spell Checker
Grammatik
3 Click Start.
Notes
By default, Spell Checker and Grammatik start checking text automatically. To disable Auto Start click Options, Auto Start.
To edit text manually
1 Click Tools and click one of the following
Spell Checker
Grammatik
2 When Spell Checker or Grammatik stops on a word or phrase, click in the document where you want to make changes.
3 Edit the text.
To replace a word or phrase
1 Click Tools and click one of the following
Spell Checker
Grammatik
2 When Spell Checker or Grammatik stops, choose a word or phrase from the Replacements list box.
3 Click Replace.
You can also
Define automatic replacements Click Auto replace.
Skip an error once Click Skip once.
Skip all occurrence of an error Click Skip all.
Note
If Spell Checker does not offer replacement words, click Skip or edit text manually in the Replace With box.
Using the thesaurus
You can use the thesaurus to refine your writing style. The thesaurus lets you look up options such as synonyms, antonyms, and related words.
You can replace a word with the thesaurus. When you look up a word, the thesaurus provides a short definition and a list of the lookup options selected. The thesaurus also maintains a history list of the words that you have looked up. Each time you start the thesaurus, it begins a new history list. For information about which languages support which look up options, see Languages and supported lookup options
The thesaurus automatically replaces a word with a suggested word, but you can also use the thesaurus to insert words.
To replace a word
1 Select a word.
2 Click Tools Thesaurus.
3 Click Look up.
4 In the list of categories, double-click a definition and click a word.
5 Click Replace.
You can also
Look up words suggested by the thesaurus View definitions in the pane to the right of the suggested words.
Look up any word Type a word in the list box at the top of the Thesaurus page. Click Look up.
Look up recently checked words Chooses a word from the list box at the top of the Thesaurus page.
Note
In some instances, the thesaurus prompts you to select the correct form of the word you want to insert. This happens when you want to replace a word that is the same in the present or past tense (such as "read") or a word that can be used as multiple parts of speech (for example, "wonder" which can be used as either a noun or a verb).
Tip
Click the left and right arrows to scroll through word lists.
To insert a word
1 Click Tools Thesaurus.
2 Type a word in the list box at the top of the Thesaurus page.
3 Click Look up.
4 In the document, click where you want to insert the word.
5 Choose a word from the list box.
6 Click Insert.
Note
In some instances, the thesaurus prompts you to select the correct form of the word you want to insert. This happens when you want to replace a word that is the same in the present or past tense (such as "read") or a word that can be used as multiple parts of speech (for example, "wonder" which can be used as either a noun or a verb).
Customizing the writing tools
You can customize how the spelling checker checks spelling in a document. For example, you can choose how the spelling checker starts and whether it searches for misspelled words, irregular capitalization, duplicate words, and words with numbers.
You can customize how Grammatik checks grammar in a document. For example, you can customize Grammatik to start automatically, to prompt you before it automatically replaces words, and to show spelling suggestions for misspelled words. You can also customize Grammatik to check headers, footers, and footnotes.
You can customize the thesaurus to look up words or close automatically. The thesaurus can also be customized to suggest spelling suggestions for misspelled words and display multiple alternative word lists.
To set spelling checker options
1 Click Tools Spell checker.
2 Click Options, and click one of the following:
Auto start
Beep on misspelled
Recheck all text
Check words with numbers
Check duplicate words
Check irregular capitalization
Prompt before auto replacement
Show phonetic suggestions
Note
Any options you change will be effective the next time you open the spelling checker.
To set Grammatik options
1 Click Tools Grammatik.
2 Click Options, and click one of the following:
Auto start
Prompt before auto replacement
Suggest spelling replacements
Check headers, footers, footnotes
Note
Any options you change will be effective the next time you open Grammatik.
To set thesaurus options
1 Click Tools Thesaurus.
2 Click Options, and click one of the following:
Auto look up
Auto close
Spelling assist
Note
Any options you change will be effective the next time you open Thesaurus.
Customizing lookup options
The thesaurus lets you customize lookup options for synonyms, antonyms, related words, related information, and cross-references. You can also look up hypernyms, hyponyms, and phrases. However, not all languages support all look up-options. For information about which languages support which look up options, see Languages and supported lookup options
You can specify that the thesaurus looks up synonyms and antonyms. Synonyms are words with the same meaning. For example, if you look up "happy," Thesaurus lists words such as "glad," "carefree," and "lighthearted." Antonyms are words with an opposite meaning. For example, if you look up "slow," the thesaurus lists words such as "fast," and "quick."
You can specify that the thesaurus looks up related words and related information on a word. Related words are words that have a similar meaning to the word you look up. Related information lists all words associated to the genus of a word. For example, the related information of "tree" includes "plants," "leaves," "gardening," "pruning," and "roots."
You can specify that the thesaurus looks up hypernyms and hyponyms. Hypernyms display the superordinate of a word. For example, the hypernym of "branch" is "tree." Hyponyms display the subordinate of a word. For example, the hyponym of "animal" is "cat."
You can specify that the thesaurus looks up cross-references and phrases. Cross references are useful when you want to look up information from other documents. Phrases give you different meanings of a word. For example, if you look up "time," the thesaurus suggests phrases such as "it's about time," "time to go now," and "what time is it."
To customize the thesaurus lookup options
1 Click Tools Thesaurus.
2 Click Options, and click one of the following:
Synonym
Antonym
Related words
Is a type of
Has types
Is a part of
Has parts
Example
Notes
Not all languages support all look up options. For information about what languages support which look up options, see "Languages and supported lookup options"
Using checking styles
A checking style is a preset writing style rule applied to a document. Using a checking style lets you check a document for a specific type of writing. For example, you can choose an advertising checking style to check advertising copy or marketing materials.
You can create, delete, edit, and restore a checking style.
You can specify a maximum number of items when Grammatik checks the grammar of a document. For example, you can specify the maximum number of consecutive nouns that Grammatik allows.
Choosing a formality level lets Grammatik check a document for strict or relaxed use of language and diction. Each checking style has a default level of formality assigned to it. Each formality level focuses on a different style of writing. You can choose from three formality levels: informal, standard, and formal.
To select a checking style
1 Click Tools Grammatik.
2 Click Options Checking styles.
3 In the Checking styles dialog box, choose a one of the following:
Spelling Plus
Quick Check
Very Strict
Formal Memo or Letter
Informal Memo or Letter
Technical or Scientific
Documentation or Speech
Student Composition
Advertising
Fiction
Grammar As-You-Go
4 Click Select.
Note
A checking style remains effective until you disable the checking style or choose another one.
To create a checking style
1 Click Tools Grammatik.
2 Click Options Checking styles.
3 In the Checking styles dialog box, choose Very Strict from the list.
4 Click Edit.
5 In the Edit checking styles dialog box, disable any rules classes in the Rule classes list that you do not want to include.
6 Modify any of the settings.
7 Click Save as.
8 In the Save as checking style dialog box, type a name in the Custom style name box.
To delete a checking style
1 Click Tools Grammatik.
2 Click Options Checking styles.
3 In the Checking styles dialog box, choose a checking style from the list.
4 Click Delete.
Note
You can delete custom checking styles, but you cannot delete preset checking styles.
To edit a checking style
1 Click Tools Grammatik.
2 Click Options Checking styles.
3 In the Checking styles dialog box, choose a checking style.
4 Click Edit.
5 Modify any of the settings.
6 Click Save.
Note
When you save an edited default checking style, an asterisk (*) is added to the style name.
To restore an edited checking style
1 Click Tools Grammatik.
2 Click Options Checking styles.
3 In the Checking styles choose an edited checking style from the list.
4 Click Edit.
5 Click Restore.
If you want to save an edited or restored checking style with a new name, click Save as, and type the new name in the Save as checking style dialog box.
Note
Custom checking styles saved with new names cannot be returned to default settings.
To specify the maximum number of certain items
1 Click Tools Grammatik.
2 Click Options Checking styles.
3 In the Checking styles dialog box, choose a checking style from the list.
4 Click Edit.
5 In the Maximum allowed area, type values in any of the following boxes:
Consecutive nouns
Consecutive prepositional phrases
Long sentence length
Spell numbers below or equal to
Words allowed in split infinitive
Tip
Set the Spell numbers below or equal to value to zero if you do not want figures to be flagged as errors.
To change a formality level
1 Click Tools Grammatik.
2 Click Options Checking styles.
3 In the Checking styles dialog box, choose a checking style from the list.
4 Click Edit.
5 Enable one of the following Formality levels:
Informal
Standard
Formal
Using rule classes
Rule classes contain groups of grammar and style rules. Grammatik uses rule classes to detect common writing errors.
You can enable or disable rules at any time during a Grammatik session. When you disable a rule, Grammatik ignores all the errors associated with that rule during the current proofreading session. You can also choose which rule classes to apply during a Grammatik session or save a new set of rules as a Checking Style.
To enable a rule
1 Click Tools Grammatik.
2 Click Options Turn On Rules.
3 In the Turn on rules dialog box, choose the rules you want to enable from the Rules list.
Note
The Turn on rules command is available only when you have disabled a rule during proofreading. Otherwise, it is grayed.
To disable a rule
1 Click Tools Grammatik.
2 Start a new grammar checking session.
3 When Grammatik alerts you to an error you do not want to flag, click Turn off rules.
To add rule classes
1 Click Tools Grammatik.
2 Click Options Checking styles.
3 In the Checking styles dialog box, choose a checking style from the list.
4 Click Edit.
5 In the Edit checking styles dialog box, enable any check boxes beside the rule classes in the Rule classes list that you want to add.
To save a set of rules as a new checking style
1 Click Tools Grammatik.
2 Click Options Save rules.
3 In the Save rules dialog box, click Save As.
4 In the Save as checking style dialog box, type a name in the Custom Style name box.
Notes
The Save rules command is available only when a rule has been turned off.
Analyzing a document
Grammatik lets you analyze the grammatical structure of text in a document. You can analyze parts of a sentence and parts of speech. When Grammatik analyzes a sentence, it assigns a sentence part to each word or group of words. Grammatik uses Parse Tree to let you view the parts of a sentence. When Grammatik analyzes text, it assigns a part of speech to each word in a sentence. You can view the parts of speech that Grammatik assigns to a sentence.
You can view a basic counts report to analyze a writing style. The basic counts report determines if there are too many long words or if paragraphs are too long and complicated for the reader to easily understand.
You can also view a flagged errors report to analyze a writing style. The flagged errors report lists the types of errors flagged in a document and reports the number of times each error was flagged. You can also use this report to identify the types of grammar problems that often appear in a document.
Viewing a readability report lets you analyze the amount of skill required for a reader to understand the text in a document. Grammatik analyzes the readability of a document by comparing the text with a comparison document. You can choose from one of three Grammatik comparison documents, or you can add a custom comparison document.
To view a parse tree
1 Click Tools Grammatik.
2 Click Options Analysis Parse tree.
Note
Only the current sentence displays in the parse tree.
To view parts of speech
1 Click Tools Grammatik.
2 Click Options Analysis Parts of speech.
Note
Only the current sentence displays in the Parts of speech dialog box.
To view a basic counts report
1 Click Tools Grammatik.
2 Click Options Analysis Basic counts.
Note
Text in tables, headings, footers, lists, or other specially formatted text is not included in a basic count.
To view a flagged errors report
1 Click Tools Grammatik.
2 Click Options Analysis Flagged.
To view the readability of a document
1 Click Tools Grammatik.
2 Click Options Analysis Readability.
3 In the Readability dialog box, choose a comparison document from the Comparison document list box.
To add a comparison document
1 Open the document you want to use as a comparison document.
2 Click Tools Grammatik.
3 Click Options Analysis Readability.
4 In the Readability dialog box, click Add document.
Note
Grammatik lets you add only one custom comparison document at a time. If you add a second document, it overwrites the first custom comparison document.
Using user word lists
A word list is a list of words or phrases scanned when you proof text by using the writing tools. Writing tools scan two types of word lists: user word lists and main word lists. Each language comes with a default user word list. You can customize user word lists by adding, deleting, or replacing words. Main word lists are lists of specialized words used by the spell checker for a particular language, field or company.
You can choose a user word list to help proof a text. You can have up to 10 user word lists active simultaneously. For example, if you want the spelling checker to scan both the US English and the Canadian English main word lists, choose both lists. If you work in the medical profession, you can select a third-party medical word list that runs with WordPerfect writing tools. Each language supported by the spell checker has a default main word list. The active User Word Lists are scanned first; if the word or phrase is not found there, the active Main Word Lists are scanned. You can add, disable, remove, or change the order of word lists.
You can add a word to a user word list so that the word is not flagged as an error. You can also add alternative words to a user word list which lets you choose a replacement when the spelling checker or Grammatik stops on a word. To view some examples of how you can use this option click here.
You can edit or delete words in a User Word List at any time.
To choose a user word list
1 Click Tools, and click one of the following:
Spell checker
Grammatik
2 Click Options User word lists.
3 Choose a word list from the User word list box.
Notes
The User word list for the default language and the Document word list are always enabled.
An "x" displays in the check box next to each active word list.
To add a user word list
1 Click Tools, and click one of the following:
Spell checker
Grammatik
2 Click Options User word lists.
3 Click in the User word lists list where you want to position the new user word list.
4 Click Add list.
5 In the Add user word list dialog box, choose the new user word list.
6 Click Open.
Notes
The filename extension for a user word list is .uwl.
When you check a document, the user word lists are scanned in the order they display in the User word lists list.
To disable a user word list
1 Click Tools, and click one of the following:
Spell checker
Grammatik
2 Click Options User word lists.
3 Disable the check box that corresponds to a user word list.
Notes
The user word list for the default language and the document word list do not have check boxes, because they are always enabled.
An "x" displays in the check box next to an active word list.
To remove a user word list
1 Click Tools Spell checker
2 Click Options User word lists.
3 Choose a user word list.
4 Click Remove list.
Note
You cannot remove the default language word list or the document word list.
To add a word to a user word list
1 Click Tools, and click one of the following:
Spell checker
Grammatik
2 Click Options User word lists.
3 In the User word lists dialog box, choose a user word list.
4 Type a word in the Word/phrase box.
If you want to add a replacement word, type it in the Replace with box.
5 Click Add Entry.
6 Click Close.
Tip
Click Add from the Spell checker or Grammatik pages to add the word to the current user word list.
You can also add short phrases to a user word list.
To add alternative words to a user word list
1 Click Tools, and click one of the following:
Spell checker
Grammatik
2 Click Options User word lists.
3 In the User word lists dialog box, choose a user word list.
4 Type a word in the Word/phrase box.
5 Type a replacement word in the Replace with box.
6 Click Add Entry.
7 Click Close.
Notes
In Spell Checker, alternative words appear in the Replacements box.
Tip
You can also add short phrases to a user word list.
To edit a word or phrase in a user word list
1 Click Tools, and click one of the following:
Spell Checker
Grammatik
2 Click Options User Word Lists.
3 Choose the User Word List that contains the word or phrase you want to edit.
4 Choose the word or phrase you want to edit.
5 Edit the word or phrase in the Replace with box.
6 Click Replace Entry.
Note
If the word list you want to edit does not appear in the Word Lists box, click Add List to open the list.
To delete a word or phrase from a user word list
1 Click Tools, and click one of the following:
Spell Checker
Grammatik
2 Click Options User Word Lists.
3 Choose the word list you want to edit.
4 Choose the word or phrase you want to delete.
5 Click Delete Entry.
Working with languages
Many languages are available for use with the writing tools You can choose a language for the current file or set it as the default language for all of the writing tools. You can add and remove languages in the spelling checker, Grammatik, and the thesaurus.
Many of the languages support hyphenation. Hyphenation lets you reduce the raggedness of text along the right margin by dividing a word that falls at the end of a line, instead of forcing the entire word to the next line. To check which languages support hyphenation, see "Writing Tools supported languages".
Every language has specific ways of formatting dates, time, currency symbols, and other text. You can check for the formatting conventions of another language. For example, the spelling checker can format all dates in a document according to French conventions (such as 12 avril 1996 for French).
You can add a language to the writing tools. If you no longer require a language, you can remove it. You can make a language the default language.
You can set a data file to set the language file that the thesaurus uses to look up words.
To choose a language
1 Click Tools, and click one of the following:
Spell Checker
Grammatik
Thesaurus
2 Click Options Language.
3 In the Select Language dialog box, choose a language from the Language list.
Tip
To see only the languages supported by the current writing tool, enable the Show available languages only check box.
To set the default language
1 Click Tools, and click one of the following:
Spell Checker
Grammatik
Thesaurus
2 Click Options Language.
3 In the Select Language dialog box, choose a language from the Language list.
4 Enable the Save as default writing tools language check box.
Tip
To see only the languages supported by the current writing tool, enable the Show available languages only check box.
To add a language
1 Click Tools, and click one of the following:
Spell Checker
Grammatik
Thesaurus
2 Click Options Language.
3 Click Add.
4 In the Add language code dialog box, type the language code and description of the language that you want to add.
To remove a language
1 Click Tools, and click one of the following:
Spell Checker
Grammatik
Thesaurus
2 Click Options Language.
3 From the Language list box, choose a language.
4 Click Remove.
Note
You can remove only languages you have added.
To set a data file
1 Click Tools Thesaurus.
2 Click Options Set Data File.
3 In the Open dialog box, choose the data file.
4 Click Open
Using the dictionary
You can use the dictionary to check word definitions and spelling. You can either look up the definition of a word or search for all occurrences of that word in the dictionary's definitions. You can look up a word manually, or you can enable automatic lookup so that a word's definition displays when it is selected in a document. You can also perform an advanced search using operators, which let you refine a search by including or excluding words.
To look up a word
1 Click Tools Dictionary.
If the Auto lookup feature is enabled, the dictionary will look up the selected word from the document.
2 Type a word in the box.
Note
For more information about Auto lookup, see To enable Auto lookup.
To enable Auto lookup
1 Click Tools Dictionary.
2 Click Options Auto lookup.
A check mark beside the menu command indicates the feature is enabled.
Notes
Auto look up is set as the default.
The definition of a selected word displays only if the dictionary is open.
To search for a word
1 Click Tools Dictionary.
2 Choose Search from the Mode list box.
3 Type a word in the box.
4 Click Go.
To perform an advanced search using operators
1 Click Tools Dictionary.
2 Choose Search from the Mode list box.
3 Click Options Operators.
4 Type a word in the box, and press SPACEBAR.
5 Using UP ARROW or DOWN ARROW, choose one of the following operators from the list:
plus sign (+)-lets you include multiple words in the search. For example, typing home + house, returns results that include both words in the definitions.
minus sign (-)-lets you exclude a word from the search For example, typing home - house, returns results that include only the word home and not house in the definition.
asterisk (*)-lets you broaden a search by including one word or another word or both in the search. For example, typing home * ho, returns results with the word house and/or other words beginning with the letters ho, or both in the definitions.
6 Type a word or part of a word to complete the search.
Tip
You can perform a search using a letter or part of a word instead of an entire word.
Setting dictionary options
The dictionary lets you customize the display, lookup, and language options to conform to your working style. It also provides a link to the Corel Store Web page to help you purchase the upgrade from the Oxford English Pocket Dictionary to the Oxford English Concise Dictionary. As well as a link to the Oxford University Press Web site for more information about their products and services.
To set dictionary display options
1 Click Tools Dictionary.
2 Click Options Display.
3 In the Dictionary display options dialog box, choose a definition property from the list.
4 Choose a color from the list.
To set lookup options
1 Click Tools Dictionary.
2 Choose Look up from the Mode list box.
3 Click Options, and click one of the following:
Alphabetical-lists the closest lookup matches
Incremental-lists only the matches containing the entire word being looked up
To set language options
1 Click Tools Dictionary.
2 Choose Look up from the Mode list box.
3 Click Options, and click one of the following:
English (US)
English (UK)
To upgrade to the Oxford English Concise Dictionary
1 Click Tools Dictionary.
2 Choose Look up from the Mode list box.
3 Click Options Upgrade.
This takes you to the Corel Store Web page to purchase the upgrade.
Note
The Oxford English Concise Dictionary and Oxford English Pocket Dictionary are the only dictionaries available for use with WordPerfect Office.
To access the Oxford University Press Web site
1 Click Tools Dictionary.
2 Click the Oxford University Press logo.
Reference: Using writing tools
Additional information about supported options and parts of speech is available in the following topics:
using the Spell Utility
languages and supported lookup options
writing tools supported languages
analyzing parts of a sentence
Using the Spell Utility
The Spell Utility lets you create and edit main word lists for your business or field (such as medicine or law). You can also use the utility to merge main word lists together and to convert main word lists from previous formats.
The Spell Utility is a separate program. To open it, click Start on the Windows taskbar and click Programs WordPerfect Office 11 Utilities Spell Utility.
Languages and supported lookup options
The following table lists the languages and the thesaurus options they support.
Language Synonym Antonym Related Words Related Information Cross References Hypernym Hyponym Phrases
Catalan
Danish
Dutch
English-US
English-UK
English-CE
English-OZ
Finnish
French-National
French-Canada
German-National
German-Swiss
Italian
Norwegian
Portuguese-National
Portuguese-Brazilian
Spanish-National
Spanish-Latin American
Swedish
Writing tools supported languages
The following table lists languages, codes, and which writing tools they are available for.
Language Code Spelling checker Grammatik Thesaurus Dictionary Hyphenation
Afrikaans AF Yes No No No Yes
Catalan CA Yes No Yes No Yes
Czech CZ Yes No No No Yes
Danish DK Yes No Yes No Yes
Dutch NL Yes Yes Yes No Yes
English-U.S. US Yes Yes Yes Yes Yes
English-U.K. UK Yes Yes Yes Yes Yes
English-Canada CE Yes Yes Yes No Yes
English-Australia OZ Yes Yes Yes No Yes
Finnish SU Yes No Yes No Yes
French-Canada CF Yes Yes Yes No Yes
French-National FR Yes Yes Yes No Yes
Galician GA Yes No No No Yes
German-National DE Yes Yes Yes No Yes
German-Swiss SD Yes Yes Yes No Yes
Greek GR Yes No No No Yes
Icelandic IS Yes No No No No
Italian IT Yes No Yes No Yes
Norwegian NO Yes No Yes No No
Polish PL Yes No No No Yes
Portuguese-Brazil BR Yes No Yes No Yes
Portuguese-Portugal PO Yes No Yes No Yes
Russian RU Yes No No No Yes
Slovak SK Yes No No No Yes
Sotho ST Yes No No No Yes
Spanish-America EA Yes Yes Yes No Yes
Spanish-National ES Yes Yes Yes No Yes
Swedish SV Yes No Yes No Yes
Tswana TN Yes No No No Yes
Turkish TR Yes No No No No
Xhosa XH Yes No No No Yes
Zulu ZU Yes No No No Yes
Analyzing parts of a sentence
The abbreviations that identify parts of a sentence or speech are listed below. Click any of the following for a brief explanation.
