This database is designed to keep private documents not intended to be shared with others. .
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Types of documents
There are two basic types documents in the Personal Journal - a Journal Entry and a Clean Sheet.h
Journal Entry. To create a journal entry choose "Journal Entry" from the create menu . Fill in the Title of the entry and then type the body of the entry in the field below the Title. Then save and close the Journal Entry. You will find the title of the Journal entry listed in the "All Documents" view.
Clean Sheet. Create a Clean Sheet when you want a document that does not display or print the document's Title. This is often used for business letters or any other document where it is not desirable to include the "Title" when displaying or printing. When you are finished typing the body of the Clean Sheet choose File Save and you will be prompted for the Title of the entry. If you ever need to change the Title of a clean sheet document - just chose the "Doc Info..." button in the document.
Views and folders
Documents are easily organized via an "All" view and folders which you can create and drag/drop documents between.
The "All Documents" view shows all documents that have been created in your personal journal. You can click on the Title column heading to sort alphabetically by title and then click again to restore the View to it's original state. Similarly, you can click on the date column to get the documents in descending creation order. This allows you to easily find the most recent documents you've edited.
As you get more and more documents in your journal, you will find it useful to create folders to organize the documents. You can create a folder by choosing "Folder" in the create menu or you can create one "on the fly" by choosing the Done And File... button in the document when you ready to put the document away.
Special features worth exploring
If you are writing a long document and want to keep multiple versions, choose the Save As New Version menu item from the Actions menu when you are editing the document. By doing this you will be a saving a "hierarchy" of documents with the newest version on top and the older versions underneath. Any time you move the document to a folder , all it's prior versions will go along with it.
If you know what folder you are going to want a document in, you can simply select that folder in the Folder pane before creating the document. By default, the document will be added to the current folder. If, when you are editing a document, you are not sure which folder was current when you created it, choose Done And File... when you are ready to put the document away.
You can rename a document without opening the document from any of the Views or Folders by choosing the Doc Info... button in the View or folder.
Consider keeping a replica of your personal journal on another server and replicating frequently. This will insure that you always have a back-up copy of all Journal entries. For extra insurance - check the "Do not send deletions to other replicas" checkbox on the "Send" options of the local replica's replication settings. By doing this, you minimize the risk of accidental deletions.
If your Journal is REALLY personal, locally encrypt the database by pressing the Encryption... button when creating the database or, if the database already exists, the Encryption... button on the Database Properties... box.
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About Personal Journal 4.0
Basic
Welcome to the Notes Personal Journal. A personal journal database is designed to keep private documents not intended to be shared with others. A personal journal may be used as a diary, a lab notebook, or simply as a holding place to compose documents before they are ready for wider distribution.
Look for the "Tips" buttons on Forms, Views, and Folders for detailed instructions. Choose "Using This Database" in the Help menu for suggestions on tailoring this database for your personal use.
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