<b><a name="checkingmail">Checking mail manually</a></b><p>
There are several ways to check mail with Poco. You can use the <b>E-mail</b>, <b>Check Mail</b> menu item, Check Mail button on the toolbar or simply press CTRL+M. Poco will connect to a POP server and fetch mail for all accounts configured for checking mail. New accounts setup are automatically configured to check mail. If you haven't entered your password already, you will be prompted for it before Poco retrieves your mail. For more details on configuring your e-mail accounts see <a href="#accounts">Accounts Setup</a> below. Once retrieved, the mail is placed in the In mailbox, unless specified differently in Accounts Setup or a script routes it somewhere else. A red flag will appear next to any mailbox that receives new mail. If you use a modem to connect to Internet, you can configure Poco to dial your modem as well, before fetching mail, for more details see <a href="working.html#customizing">Program Options</a> description.<p>
If you need to cancel mail check for any reason, simply click on the Stop button. If Poco encounters an error, the mail check will fail - find out more by going to Progress Window (F12).<p>
If you have several accounts configured to check mail, it is sometimes desirable to check only one account, without changing the account setup. To check mail for any account simply right click on the main program toolbar and click on <b>Check Mail for</b> menu, followed by the name of account you wish to check. This menu can also be accessed from the main menu, under <b>E-mail</b>.<p>
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<b><a name="automatic">Automatic mail checking</a></b><p>
Poco can also be configured to check mail automatically - by going to Program Options (F7), and clicking on the Automation section, just check the <b>Check for new mail</b> box and specify how often (in minutes) you would like Poco checking mail. From that point on, every so many minutes Poco will automatically log onto each account configured for checking mail, and fetch any new mail. This features works best when you fill out the e-mail passwords in the Accounts Setup box, so you are not prompted for them each time Poco attempts to check mail. This is best done in a private environment though, as anyone who has access to your computer will be able to check your mail.<p>
If you want to temporarily disable automatic mail checking for whatever reason, you can use the <b>On-line</b> button, located on the Small Toolbar (to activate the small toolbar, right click on the main program toolbar and select <b>Use Small Buttons</b> menu). When this button is pressed, all your automatic on-line operations will work as normal. Depressing this button will suspend any automatic mail checks, as well as downloading of externally referenced images in your messages while button is depressed.<p>
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<b><a name="server">Browsing messages on server</a></b><p>
With Poco, you can browse messages waiting for you on the mail server before you check your mail and download them. Simply click on <b>E-mail</b> menu and select <b>View Messages on Server</b> (or press CTRL+K) to open View Messages on Server window. Choose which account you would like to connect to from the drop-down box and click on the Connect button. Poco will attempt to connect to the server. If there are no messages on the server the window will return to its default state. On the other hand, if you have any messages waiting they will be displayed in the pane below and a new set of buttons will show.<p>
The <b>Get</b> button marks the message with a G; <b>Delete</b> marks a message with a D, while <b>L.O.S.</b> (Leave on Server) button resets the message back to L. When you click on the <b>Finish</b> button Poco will download all messages marked as Get and Delete off the server messages marked with a D. This means that messages marked with GL will be downloaded but also left on the server, and messages marked with a GD will be downloaded and deleted off the server. <p>
If you receive a message with a very large attachment that is taking too long to download, you can connect to the server with this method and delete the offending message without affecting your other mail. Or if you have a lot of new mail, you can check for and retrieve a single message that may be important, without downloading all of your other mail.<p>
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Poco can be setup to automatically file incoming messages, depending on the type of message. The simplest way to filter incoming messages is by using the account they were sent to. In the Accounts Setup (F3), click on the <b>Virtual</b> tab. Simply enter the name of the destination mailbox (for example <b>Work</b>), and all mail received on that account will be routed to the mailbox Work, instead of In mailbox.<p>
For more filtering flexibility, you can use PocoScript, Poco's scripting environment. Scripts can be setup to make complex decisions based on information provided to them. As not everyone want to learn scripting in order to do simple mail filtering, Poco can generate scripts automatically for you. Simply drag an address from the address list onto your mailboxes pane: Poco will automatically create a PocoScript to filter all mail from that person to the dropped mailbox, and assign it to be run on all incoming mail. In essence, next time you check mail, any messages coming from that e-mail address will be copied to the mailbox you designated. If you drop the e-mail address on an empty area of your mailboxes window, Poco will also create a new mailbox for that person. Behaviour of this feature can be easily customized in the Program Options, in <b>Drag and Drop</b> section: you can instead decide that all auto-created scripts should move (instead of copy) messages from that address, as well as run on outgoing mail. And because Poco actually creates a new script for each contact, you can customize auto-created scripts even after they've been created. For more information, see <a href="working.html#scripting">scripting</a>.<p>
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<b><a name="accounts">Setting up mail accounts</a></b><p>
Poco enables you to easily setup multiple accounts. Multiple accounts are used when you use more than one e-mail address (i.e. personal and business). To set them up, go to <b>Accounts Setup</b> under <b>Tools</b> menu (or F3). To add another account, click on New button, give it a unique name (for your reference only) and fill out the fields below. If SMTP field is left empty, Poco will use the default SMTP server set in Program Settings, or if that is empty, it will attempt to use the POP server.<p>
There are some optional settings you can setup under <b>Optional</b> tab. You can skip retrieving messages if they are over certain size, leave messages on the server so you can collect them from another location, choose if you want sound alert or message box alert on new mail for that account and which signature to use as default. You can also define the account specific signature tag (see <a href="sending.html#signatures">Signatures</a>). To have Poco check mail for that account when you click on the Check Mail button, make sure you check the box next to the account name in the list of accounts in the left pane (default state). If you don't want Poco to check mail for that account, simply uncheck the checkbox next to the account name.<p>
Finally, you can specify <b>Virtual</b> settings on the third tab. Specify an alternate destination mailbox so the messages sent to that account are not deposited in the In mailbox. If you use mail forwarding to forward several "virtual" accounts to one POP account, here you can include and exclude addresses you want to belong to this account. This way, two or more people can share one POP mailbox. For example, if you have two e-mail addresses, one@domain.com and two@domain.com, and both are forwarded to a POP account three@domain.com, you can create a new account in Poco, to only download messages sent to two@domain.com. Poco will in effect leave messages sent to one@domain.com and three@domain.com on the server, and only download mail for two@domain.com.<p>
To change the Default Account, just select it in the bottom left corner of the Accounts Setup. The Default Account is used when starting a new message.<p>
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