ProfitPress Mega CDROM2 Shareware Freeware (MSDOS)(1992)(Eng)

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Text File | 1990-08-04 | 35.5 KB | 833 lines

|INTRODUCTION TO PC-INDEX^ PC-INDEX is designed to produce the type of an index that you would find in the back of a book or reference manual. There are many options available and two types of indexes that can be created with PC-INDEX. Both index types are described here along with a section of that index type as an example. | 1) Single Word Index:^ An index can be created listing every occurrence of every single word in a document. Optionally, you can include only the words you specify, or you can eliminate all occurrences of the 1000 most common words in the English language. You can even tell PC-INDEX to only index capitalized words (like names). |Single Word Index Example: ----- A ----- bottom 9-10, 13 abbreviation 8 box 10, 14 abort 22 boxes 15 absence 8 brackets 8, 18 acceptance 2 BRADLEY 1-2 accordingly 20 breaks 5 accurate 5 brief 11 accurately 5 broken 12 active 8, 15, 18 Brown 4 actual 9, 13 Build 2, 9, 11-12 adapter 20 building 4 add 16-18 builds 14 added 4 built 14 addition 4 bw 20^ | 2) Phrase Index:^ An index can be generated listing all phrases that you specify. PC-INDEX will even find phrases that wrap from one line to another or from one page to another. |Phrase Index Example: ----- A ----- ----- I ----- automatically 21 index 1-22 ----- B ----- ----- O ----- Black and White monitor 20 on line help 4 Bradley 1-2 Option Menu 2, 11 build index 2, 9, 11-12 options 3, 6-8, 11, 15-20 ----- C ----- ----- Q ----- copyright 1-2, 11, 15, 19-20 Quick Start Example 2, 5 Court 1-2 created 3, 5-6, 8-9, 12-14, 21-22 ^ |SYSTEM REQUIREMENTS^ The minimum requirements for PC-INDEX are 640K of RAM, one floppy disk drive, and DOS 2.1. A hard disk drive is highly recommended and may be necessary for larger files. @ |INDEX TYPE ONE: SINGLE WORD INDEX^ There are two single word indexes available with PC-INDEX. The first is capable of producing an index on every single word in a document. The second index type will only index capitalized words. Both single word indexes function identically, except for this. Controls are available which allow you to either include only the words you want or to automatically discard common words like 'a', 'and', 'the', etc. To begin using PC-INDEX type PCI and press enter. |STEP ONE: Extract Single Words^ This option will extract each word in a document, one at a time, and record them in sorted order along with the page number that they occur on. Many words like a, and, the, if, of, etc will be eliminated and will not be recorded unless you change the options. First, select Text (ASCII) as the document type from the Document menu. If the wrong document type is selected, results will be unpredictable (and incorrect). Next, select the Extract Single Words option or the Extract Capitalized Words option from the FILE menu, by using the cursor keys and pressing ENTER. You should now see a new window asking you for an input filename, an output filename, the page size, the first page number to start indexing on, and the first page number to use. For the input filename type 'PCI.DOC' and press enter. For the output filename type 'PCI.SRT' and press enter. Since this document was created using 60 lines per page (the standard for letter size paper is usually 66, but to accommodate those with laser printers we used 60 here) we will leave this setting as it is. Next enter 5 for the Start Indexing on Page entry, (we want to skip the first 4 pages that contain the title page, the disclaimer, and the table of contents) and leave the First Page Number to use setting at 1. The completed window should look like this: | ┌───────────────────────────────────────────────────────────────┐ │ │ │ Input File Name: (Name of Document to process) │ │ <pci.doc % │ │ │ │ Output File Name: │ │ <pci.srt % │ │ │ │ Page Size Start Indexing on Page First Page Number to use│ │ < 60^ < 5^ < 1% │ └───────────────────────────────────────────────────────────────┘ ^ When you have finished entering the filenames and other information, press F10 to begin processing 'PCI.DOC'. You should now see a window which gives you the current status and tells you how the processing of PCI.DOC is going. You will be kept informed of how many characters, lines, words, and pages have been processed as well as how many matches have been found. This process should only take a few seconds for PCI.DOC. |STEP TWO: Edit Extracted word file^ This step is optional, although you will probably want to use it. It gives you a chance to fine tune the index before you complete it. By using this option, you can deactivate words so that they will not be included in the index and change the case of words that are included from lowercase to uppercase and vice versa. Select the 'Edit Extracted word file' option from the EDIT menu. You will be asked for an input filename. PC-INDEX will enter the name of the output file from the Extract Words option, PCI.SRT. Just leave the name alone and press enter. After a few seconds you will see a list of each unique word in PCI.DOC and the number of times that each word occurred. To the far left of each word are a set of brackets and an asterisk. The presence or absence of an asterisk indicates whether or not the word is active. If a word is active, it will be included in the index when it is created. Words can be toggled one at a time between being active and inactive by using the spacebar. The words can also be toggled as a group between being active and inactive by pressing F2. By pressing F2 all words will be alternately set to active or inactive. If you have individual words which need to be different you may change them here. For instance go to the entry 'ASCII'. Since ASCII is an abbreviation it needs to be listed in uppercase. By pressing F3, the entry will be changed immediately to all uppercase if it isn't already. You may have a name which needs to have the first letter uppercase and the rest lowercase. For example go to the entry 'Australia'. By pressing F5 you can change the word from australia to Australia. In the same manner, pressing F4 would change the word to all lower case. If you are processing a large document, you may have more words than the Edit Extracted Word File option will allow you to work with at one time. Edit Extracted Word File allows up to 1000 unique words to be in memory at any one time. If your list contains more than 1000 words, you can get the next group of words by pressing F7. You can continue this process until you have worked with the entire list. You can go back to the first group (the top of the list) by pressing F6. When you are done editing the word list press ESCape to return to the main menu. All changes have already been saved. |STEP THREE: Build Single Word Index^ The third and final step 'Build Single Word Index' is found under the FILE menu. This step takes the file created by the 'Extract Single Words' selection and edited by the 'Edit Extracted Word File' selection and creates the index. Select 'Build Single Word Index' from the FILE menu. You will be asked for the input file and output file. PC-INDEX remembers the name that you gave the file ('PCI.SRT') when you extracted the word list. You should leave this name as it is. Next you will be asked what name you want to use for the output file. This is the name that the actual index will be called. For this example we'll call it 'PCI.NDX'. The next entry is the Wildcard Description File Name. This entry is only used if you are processing several files at the same time. We won't use it here. Next, PC-INDEX wants to know the page length (how many lines per page) you want to use. The default setting is 66 which is the proper setting for letter size paper. If you are using legal size paper, the proper setting would be 88. This number does not need to match the lines per page setting you used when you selected 'Extract Words'. Most laser printers will only output 60 lines per page. If you will be printing the index to a laser printer you will want to set this option to 60. The next item to fill in is the page width. Here you will enter the total number of characters that will fit on one line. The maximum width accepted by PC-INDEX is 132 characters. The number next to page width in reverse video is the calculated width required for the settings you have selected. Next, PC-INDEX asks you the number of columns you would like the output to be in. You will be able to produce an index up to four columns wide. An example of a two column index is included at the end of this document. The column width is the next entry. This entry controls the width of each column in the index. The minimum allowable width is 30 characters and the maximum is 99. The number of spaces between columns can range from 1 to 9 characters. Next fill in the top, bottom, left, and right margins to the settings that you wish. The completed input window should look something like this:| ┌────────────────────────────────────────────────────────────┐ │ Input File Name: │ │ <pci.srt % │ │ │ │ Output File Name: │ │ <pci.ndx % │ │ │ │ Wildcard Description File: (Leave blank if not needed) │ │ < % │ │ │ │ Page Size Page Width (Columns) Number of Columns │ │ < 66^ < 80^ < 78^ < 2% │ │ Column Width Space Between Columns Top Margin │ │ < 30^ < 3^ < 5% │ │ Bottom Margin Left Margin Right Margin │ │ < 5^ < 10^ < 5% │ └────────────────────────────────────────────────────────────┘ ^ When you have finished entering the filenames and other information, press F10 to begin processing 'PCI.SRT'. You should see a status box which tells you the number of words to be processed, the number of words actually processed, the letter of the alphabet currently being processed, percentage completed, and the elapsed time. @ |INDEX TYPE TWO: PHRASE INDEX^ The phrase index feature of PC-INDEX will quickly create an index listing the page number(s) of all phrases that you provide. You can create this list using any word processor, or you can use PC-INDEX to create it for you. |STEP ONE: Extract Phrases^ To begin using PC-INDEX type PCI and press enter. This option will extract all phrases that you provided and record them in sorted order along with the page number that they occur on. First, select Text (ASCII) as the document type from the Document menu. If the wrong document type is selected, results will be unpredictable. Next, select the Extract Phrases option from the FILE menu, by using the cursor keys and pressing ENTER. You should now see a new window asking you for an input filename, an output filename, the page size, the first page number to start indexing on, and the first page number to use. For the input filename type 'PCI.DOC' and press enter. For the output filename type 'PCI.SRT' and press enter. Since this document was created using 60 lines per page (the standard for letter size paper is usually 66, but to accommodate those with laser printers we used 60 here) we will leave this setting as it is. Next enter 5 for the Start Indexing on Page entry, (we want to skip the first 4 pages that contain the title page, the disclaimer, and the table of contents) and leave the First Page Number to use setting at 1. The completed window should look something like this:| ┌───────────────────────────────────────────────────────────────┐ │ │ │ Input File Name: (Name of Document to process) │ │ <pci.doc % │ │ │ │ Output File Name: │ │ <pci.srt % │ │ │ │ Page Size Start Indexing on Page First Page Number to use│ │ < 60^ < 5^ < 1% │ └───────────────────────────────────────────────────────────────┘ ^ When you have finished entering the filenames and other information, press F10 to begin processing 'PCI.DOC'. You should now see a window which gives you the current status and tells you how the processing of PCI.DOC is going. You will be kept informed of how many characters, lines, words, and pages have been processed as well as how many matches have been found. This process should only take a few seconds for PCI.DOC. |STEP TWO: Build Phrase Index^ The second and final step 'Build Phrase Index' is found under the FILE menu. This step takes the file created by the 'Extract Phrases' selection and creates the final index. Select 'Build Phrase Index' from the FILE menu. You will be asked for the input file and output file. PC-INDEX remembers the name that you gave the file ('PCI.SRT') when you extracted the phrases. You should leave this name as it is. Next you will be asked what name you want to use for the output file. This is the name that the actual index will be called. For this example we'll call it 'PCI.NDX'. The next entry is the Wildcard Description File Name. This entry is only used if you are processing several files at the same time. We won't use it here. Next, PC-INDEX wants to know the page length (how many lines per page) you want to use. The default setting is 66 which is the proper setting for letter size paper. If you are using legal size paper, the proper setting would be 88. This number does not need to match the lines per page setting you used when you selected 'Extract Phrases'. Most laser printers will only output 60 lines per page. If you will be printing the index on a laser printer you will want to set this option to 60. The next item to fill in is the page width. Here you will enter the total number of characters that will fit on one line. The maximum width accepted by PC-INDEX is 132 characters. The number next to page width in reverse video is the calculated width required for the settings you have selected. Next, PC-INDEX asks you the number of columns you would like the output to be in. You will be able to produce an index up to four columns wide if your phrases are small enough. An example of a two column phrase index is included at the end of this document. The column width is the next entry. This entry controls the width of each column in the index. The minimum allowable width is calculated by PC-INDEX and is equal to the longest phrase that you entered. The maximum is 99 characters. The number of spaces between columns can range from 1 to 9 characters. Next fill in the top, bottom, left, and right margins to the settings that you wish. The completed input window should look something like this: | ┌────────────────────────────────────────────────────────────┐ │ Input File Name: │ │ <pci.srt % │ │ │ │ Output File Name: │ │ <pci.ndx % │ │ │ │ Wildcard Description File: (Leave blank if not needed) │ │ < % │ │ │ │ Page Size Page Width (Columns) Number of Columns │ │ < 66^ < 80^ < 78^ < 2% │ │ Column Width Space Between Columns Top Margin │ │ < 30^ < 3^ < 5% │ │ Bottom Margin Left Margin Right Margin │ │ < 5^ < 10^ < 5% │ └────────────────────────────────────────────────────────────┘ ^ When you have finished entering the filenames and other information, press F10 to begin processing 'PCI.SRT'. You should see a status box which tells you the number of phrases to be processed, the number of phrases actually processed, the letter of the alphabet currently being processed, percentage completed, and the elapsed time. @ this is where the kwic menu type info was stored. --- @ |FILE menu:^ The FILE menu has nine available selections: Extract Single Words, Extract Capitalized Words, Build Single Word Index, Word Frequency, Spinoff Unique Words, Extract Phrases, Build Phrase Index, Save Settings, and Quit. This menu is broken down into three categories: single word functions, phrase functions, and save settings and quit. |Extract Single Words^ Extract Single Words is the first item in the menu. It is also the first step performed in creating a single word index. It's function is to extract each individual word from the document and record it. This option will extract all words in the document, one at a time, and record them in sorted order along with the page number that they occur on. |Extract Capitalized Words^ The Extract Capitalized Words selection works in exactly the same manner as Extract Single Words, except that it only extracts capitalized words (like names). |Build Single Word Index^ Build Single Word Index is the final step in creating a single word index. It takes the file created by the 'Extract Single Words' selection and edited by the 'Edit Extracted Word File' selection and creates an index. |Word Frequency^ Word Frequency builds a word frequency list. This file contains all unique words in alphabetical order and the number of times that each word was used. This file is built from an extracted single word file. If you want a complete listing of all words, be sure to extract words using the 'Don't use any Word List' option (found in the Options menu). If you have not already created an extracted single word file, then you will need to do this first. |Spinoff List^ Spinoff List creates an ASCII text file of words from an extracted single word file. This can be particularly helpful when you are creating a customized include word list or discard word list. This option will quickly go through an extracted word file and write out all unique words to a file. This file can then be used as either an include or discard word list. By editing the file with the Edit Extracted word file (found under the Edit Menu) you can mark or un-mark unique words. Then when you spin off a list you can spin off either the marked words or the un-marked words. |Extract Phrases^ Extract Phrases will search through a document and find all occurrences of a list of phrases. It is the first step performed in creating a phrase index. It's function is to extract each individual phrase from a document and record it. |Build Phrase Index^ Build Phrase Index is the final step in creating a phrase index. Build Phrase Index takes the file created by the 'Extract Phrases' selection creates the phrase index. |Save Settings^ Save Settings saves the current settings in the OPTIONS and DOCUMENT menus. It will also save all numeric settings in the various dialogue boxes and save the word list filenames. |Quit^ Quit exits PC-INDEX and returns you to the DOS prompt. @ |EDIT menu:^ The EDIT menu has six available selections: Edit Custom Character Set, Edit Discard Word File, Edit Include Word File, Edit Phrase File, Edit Extracted Word File, and Edit Word List Filename. |Edit Custom character set:^ The custom character set is a list of characters that will be allowed to be part of a word. This feature gives you a great deal of flexibility in determining what characters a word can contain. For instance you will obviously want to include all alphabetical characters, but you may or may not want numbers, hyphens, apostrophes, or other punctuation characters to be allowed in a word. There are 256 possible characters and any character except a space can be valid in a word. To allow or disallow a character simply position it under the highlight bar and press the spacebar. If a character is not valid in a word then PC-INDEX assumes that a new word begins there. There are a few cases which you need to plan for. For instance, the way PC-INDEX comes configured, hyphens and apostrophes will not be included in a word. Words like wouldn't and couldn't will not be kept together. If this is going to be a problem for you, then use the custom character set and mark the hyphen and apostrophe and any other character which may cause a problem for you. |EDIT Discard word file^ The Discard word file contains a list of words which can be searched during the Extract words selection. If the 'Use Discard Word List' option is selected from the options menu, when a word is extracted from a document, the Discard word file is searched. If a match is found then the extracted word will be discarded and will not be included in the index. Over 1000 words are included in the Discard word list right now. Many words are words like a, and, the, if, or, etc. You may want to take a look at the words currently in the list to see if they meet your needs. By using the EDIT Discard word file, you can add, edit, or delete words from the list to customize it. Up to 3000 words can be included in the list. By pressing F3, you will be allowed to edit the word that is under the highlight bar. By pressing F4, you will be allowed to add words to the list. As you add new words to the list, they will be inserted in the correct place so that the list remains in alphabetical order. You can have up to 3000 words in the discard word list. Press F2 when you are ready to save the modified discard word list. |EDIT Include word file^ The Include word file contains a list of words which can be searched during the Extract words selection. If the Use Include Word List option is selected from the options menu, when a word is extracted from a document, the Include word file is searched. If a match is found then the extracted word will be included in the index. There are no words included in the Include word list as it ships. By using the EDIT Include word file option, you can add, edit, or delete words from the list to customize it. Up to 3000 words can be included in the list. There is a shortcut you can use to create a customized include word list very easily. By using the Spinoff List option (under the file menu) you can quickly spin off a list of unique words in alphabetical order. This list can then be used as an include word list or a discard word list. See the Spinoff List option for more information. |Edit Phrase List^ The Phrase List file contains a list of phrases which will be searched during the Extract Phrases selection. As PC-INDEX processes the document, the Phrase List file is continuously searched. If a match is found then the extracted phrase will be included in the index. There are no phrases in the phrase list as it ships. By using the EDIT Phrase List option, you can add, edit, or delete phrases from the list to customize it. Up to 3000 phrases can be included in the list. |EDIT Extracted word file^ This is an optional step in creating a single word index. It gives you a chance to fine tune the index before you complete it. By using this option, you can deactivate words so that they will not be included in the index and change the case of words that are included (from lowercase to uppercase and vice versa). After selecting Edit Extracted word file from the Edit Menu. Enter the name of the extracted word file that you want to edit. This may take a few seconds to load. On the far left you will see a set of brackets with an asterisk. The asterisk means that the word is active and will be included in the index. By pressing the spacebar you can toggle individual words between active and inactive. With this technique you can quickly cut out words that you don't want to include. By pressing F2 you can toggle all words between being active and inactive. This function will allow you to clear all entries and then go through the list and mark only the words that you want. By using this technique along with the Spinoff List option, you can quickly and easily create an include word file or a discard word file. By pressing F3 you can change individual words to all upper case, by pressing F4 you can change individual words to all lower case, and by pressing F5 you can change individual words so that the first character is upper case and the rest of the word is lower case. The Edit Extracted Word File function will load a maximum of 1000 unique words at one time. If you have a very large file, it may be larger than 1000 words. If that is the case, then PC-INDEX will only load the first 1000 unique words. By pressing F7, you can move through the file so that you can edit the entire file. F6 will move you back to the beginning of the file. |Edit Word List Filenames^ PC-INDEX allows you to change the names of the INCLUDE, DISCARD, and PHRASE lists that it uses. This way you can use a word processor or PC-INDEX to create new lists without destroying existing lists or having to constantly rename the files. Select Edit Word List Filenames from the Edit Menu and you will see a window that looks like this: | ┌─── Edit Word List Filenames ──────────────────────────────┐ │ │ │ Discard Word List Filename: │ │ <DISCARD.WRD % │ │ │ │ Include Word List Filename: │ │ <INCLUDE.WRD % │ │ │ │ Phrase List Filename: │ │ <PHRASE.WRD % │ └──────────────────────────────────────────────────────────────┘ ^ You can now select the filename that you want to change and type in any name that you wish. @ |OPTIONS menu^ The OPTIONS menu has eight available selections. There are three basic groups of selections: case selection, compare list, and eliminate duplicates. The first group of options determines what case the characters will be converted to when written to disk. For consistency, PC-INDEX can convert all words to be the same case as they are being extracted. If you want to do any conversion, you have three choices. Convert words to UPPER CASE will convert all words to upper case, Convert words to lower case will convert all words to lower case, and Convert words to UPPER & lower case will convert the first letter in the word to upper case and the rest of the word to lower case. If you select No Conversion then no conversion will take place. The second group of options determines which words will be included in the extracted word list. You have three options to determine which words will be included. Don't Use any Word List: When this option is selected every word in the document will be included. Common words like 'a', 'and', 'the', etc. will be indexed using this option. Use Discard Word List: When the Use Discard Word List option is selected, PC-INDEX will compare the extracted word to the discard word list. If a match is found, the extracted word will be discarded and will not be included in the extracted word list or the index. Use Include Word List: When the Use Include Word list option is selected, PC-INDEX will compare the extracted word to the include word list. If a match is found, the extracted word will be included in the extracted word list and the index. The last option is Eliminate Duplicate Words. It will speed up processing of large files and reduce the size of files produced by PC-INDEX. When this option is selected any duplicates that occur on the same page will be deleted. @ |DOCUMENT menu:^ If you are using the shareware version of PC-INDEX you will only be able to index ASCII files. The ability to process files without converting them to ASCII is only available with the registered version of PC-INDEX. The registered version of PC-INDEX has the ability to process documents of several popular word processors without any conversion. If you wish to process Microsoft Word 4.0, Microsoft Word 5.0, Wordperfect 4.2, 5.0, 5.1, Multimate, Wordstar 2000, or Wordstar Professional in their original formats, simply select the document type that you are using and PC-INDEX will process the document without any conversion. @ |ERROR MESSAGES:^ The following list contains some of the error messages you may encounter while running PC-INDEX. | Can't find Discard word file. -^The file 'DISCARD.WRD' could not be found. If you select the Edit Discard Word File option, 'DISCARD.WRD' should be created automatically and this problem should not occur. | Can't find Include word file. -^The file 'INCLUDE.WRD' could not be found. If you select the Edit Include Word File option, 'INCLUDE.WRD' should be created automatically and this problem should not occur. | Can't find Phrase word file. -^The file 'PHRASE.WRD' could not be found. If you select the Edit Phrase Word File option, 'PHRASE.WRD' should be created automatically and this problem should not occur. | Can't close file 'filename'. -^You may have a problem with your system. | Can't locate the text in this document. -^You may have selected the wrong document format or your document may not have any text. | Can't open custom character set. -^The file 'CUSTOM.SET' could not be found. If you select the Edit Custom Character Set option, 'CUSTOM.SET' should automatically be created and this problem should not occur. | Can't open file 'filename'. -^The file may not exist. Check to see if it does or not. You may also not have enough file handles available. If you have the 'FILES=' setting in your CONFIG.SYS file set to less than 10 or if you do not have a 'FILES=' setting you may need to correct it. | Can't open file 'PCI.DEF'. -^Try selecting the Save Defaults option from the FILE menu. | Couldn't save custom character set. -^You may have a problem with your system. | CUSTOM.SET could not be found and could not be created. -^You may have a problem with your system. | File 'filename' already exists. -^This is just a warning. | File 'filename' couldn't be created. -^Make sure that you have space available on your disk. | File 'filename' is not an extracted word file. -^The file that you selected to index is not an extracted word file. If you continue, the results will be unpredictable at best and you may crash PC-INDEX. | Information is needed from the wildcard description file 'filename' and it could not be found. -^The wildcard description file does not exist or you entered the wrong name. The wildcard description file will be created automatically when you are extracting words or phrases from a group of files. | Not enough memory to continue ... -^There are a number of places where this message could occur. Make sure that you have 640K of memory. | Out of memory. -^Make sure that you have 640K of memory. | Problem reading extracted word file. -^You may have a problem with your system. | Problem writing to extracted word file. -^You may have a problem with your system. | The page width you have entered is not wide enough to handle the selections you have chosen. Please modify your selections. -^The printer width you entered is not wide enough to handle the settings that you entered. You may need to use fewer columns or narrow the column width somewhat. Experiment with the settings until the required width (in reverse video) is less than the printer page width. | The Phrase file 'filename1' has been modified after the file 'filename2' was created. -^PC-INDEX uses the phrase file to look up each phrase as it creates the index. If you have edited the phrase file then the index will not be accurate at all. You will need to run extract phrases again. | There may not be enough files available. -^This is just a warning that you may have problems later. If you are processing very large files, PC-INDEX may have to abort in the middle of extracting the word list if it needs more files than your system has available. If you have the 'FILES=' setting in your CONFIG.SYS file set to less than 10 or if you do not have a 'FILES=' setting you may need to correct it. | This is not a Wordperfect 5.0 document. -^You have set the document format as Wordperfect 5.0 and the document that you are trying to process was not created using Wordperfect 5.0. | Word list file could not be found and could not be created. -^ Either the include word file or the discard word file could not be found or created. You may have a problem with your system. | Word list file could not be opened. -^Either the include word file or the discard word file could not be found. If you attempt to edit them using the Edit Discard Word File or Edit Include Word File options, they will be created automatically.