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Family Records Utilities by Steven M. Cannon Copyright 1989-1991 by Steven M. Cannon All rights reserved Printed in the United States of America February 16, 1991 Apple and LaserWriter are registered trademarks of Apple Computer Incorporated. dBase is a registered trademark of Ashton-Tate. Dataproducts is a registered trademark of Dataproducts Corporation. Epson is a registered trademark of Seiko Epson Corporation. HP and LaserJet are registered trademarks of Hewlett Packard Corporation. IBM is a registered trademark of International Business Machines Corporation. Microsoft, MS, and MS-DOS are registered trademarks of Microsoft Corporation. Personal Ancestral File and the Personal Ancestral File logo are registered trademarks and International Genealogical Index and Ancestral File are trademarks of Corporation of the President of The Church of Jesus Christ of Latter-day Saints. PostScript is a registered trademark of Adobe Systems Incorporated. WordPerfect is a registered trademark of WordPerfect Corporation. Contents Getting Started . . . . . . . . . . . . . . . . . . . . . . . 1-1 System Requirements . . . . . . . . . . . . . . . . . . . 1-1 Configuring Family Records Utilities . . . . . . . . . . . 1-1 Starting Family Records Utilities . . . . . . . . . . . . 1-2 Help . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Print Reports . . . . . . . . . . . . . . . . . . . . . . . . 2-1 Select Printing Option . . . . . . . . . . . . . . . . . . 2-1 Anniversary List . . . . . . . . . . . . . . . . . . . . . 2-1 Birthday List . . . . . . . . . . . . . . . . . . . . . . 2-1 Unconnected Individuals . . . . . . . . . . . . . . . . . 2-1 Index of All Data . . . . . . . . . . . . . . . . . . . . 2-2 Family Group Record . . . . . . . . . . . . . . . . . . . 2-2 Ahnentafel Chart . . . . . . . . . . . . . . . . . . . . . 2-2 Notes . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2 Notes for Family . . . . . . . . . . . . . . . . . . . . 2-2 Notes for All Individuals . . . . . . . . . . . . . . . 2-2 Lists Using Tagged Notes . . . . . . . . . . . . . . . . 2-2 Change Name or Place . . . . . . . . . . . . . . . . . . . . 3-1 Change Names to Upper and Lower Case . . . . . . . . . . . . 4-1 Clear Some Fields . . . . . . . . . . . . . . . . . . . . . . 5-1 Clear ID Numbers . . . . . . . . . . . . . . . . . . . . . 5-1 Remove "Submitted" . . . . . . . . . . . . . . . . . . . . 5-1 Clear LDS Fields . . . . . . . . . . . . . . . . . . . . . 5-1 Convert Family Records Data to ASCII . . . . . . . . . . . . 6-1 Database Statistics . . . . . . . . . . . . . . . . . . . . . 7-1 View/Edit Family . . . . . . . . . . . . . . . . . . . . . . 8-1 Index . . . . . . . . . . . . . . . . . . . . . . . . . . Index-1 Contents i 1 Getting Started Family Records Utilities (sometimes referred to as FRU) is a program that provides additional features for users of Personal Ancestral File . It works with the information you type using the Family Records program. You can use Family Records Utilities to print additional reports, make changes to the names and places throughout your database and convert your database to other formats for use by other programs. This program (Family Records Utilities) is provided as is and without warranty of any kind. However, if you encounter problems or have suggestions for improvements you may write to: Steven M. Cannon 1065 West 10210 South South Jordan, Utah 84065 Telephone: (801) 254-0160 You may order Personal Ancestral File for $35.00 from: Distribution Center 1999 West 1700 South Salt Lake City, Utah 84104 Telephone: (800) 537-5950 This manual is divided into sections that correspond to the options you can choose on the menus in the Family Records Utili- ties program. System Requirements The Family Records Utilities program runs on MS-DOS or IBM compatible computers with at least 256K memory and DOS 2.0 or later. Configuring Family Records Utilities Before using Family Records Utilities you must configure it with the UCONFIG program that is included. UCONFIG works just like the CONFIG program in Personal Ancestral File. When UCONFIG asks the question "Do you want to update the FU Utilities program?" answer Y. Introduction 1-1 Starting Family Records Utilities You can start the Family Records Utilities program with any of the following optional command line parameters: -h display help screen numbers -m turn off the mouse -sn where n is the compatibility level desired (0, 1, or 2) -t skip the title screen datapath path or disk where Family Records data resides For example: FRU -s0 -m c:\paf\cannon Help Family Records Utilities uses an updated FRHELP file to provide on-line help. Press Alt-H to see a help screen whenever you want more information. 1-2 Introduction 2 Print Reports Select Printing Option This selection works the same as it does in the Family Records program. It allows you to specify whether print output is to go directly to the printer (which is the default), to a disk file, or to the screen. It also lets you set the starting and ending page numbers that you want to be printed. If you choose output to go to a disk file, you must type the name of the file you want to use. Thereafter, all printed reports will go to that file until you change the destination back to the printer, to another file name, to the screen, or until you exit the program. If you designate the screen as the output destination, some reports may not look correct because the screen can only display 80 characters per line whereas some reports require more than 80 characters per line. Be setting the starting and ending page numbers you can reprint portions of reports that may have been jammed in the printer or that have been updated because of additional information you added to your Family Records database. Anniversary List This selection allows you to print a report of all events that occurred on any given anniversary date. You will be asked to type the date you want to use. If you type a complete date (ie. 2 Oct 1955) all events that happened on that date and in that year will be printed. If you type a partial date (ie. 2 Oct) all events that happened on that date in any year will be printed. Birthday List This selection allows you to print a birthday list of descendants of anyone in your database. The list is printed in birthday order. Unconnected Individuals This selection allows you to print a report of all individuals who have no spouse or parents recorded in the database. Print Reports 2-1 Index of All Data This selection prints a list of all the individual and marriage records in your Family Records database. RINs and MRINs are printed to allow you to cross-reference the records and construct families. This report provides a concise way to print nearly all of the data in your database. This report requires tiny print. Family Group Record This selection prints a family group record. Tiny print is used so that six children are printed on the first page rather than four as in the Family Records program. Ahnentafel Chart The ahnentafel chart is similar to that printed by the Family Records program except that it also prints places as well as dates for the birth and death of the individuals. For males, the marriage date and place is also printed. Notes Notes for Family This selection prints the notes for a family the same as they would be printed in a family group record. Notes for All Individuals This selection prints notes for all individuals in your files. You can choose to print all notes, family group record notes only, or tagged notes. Lists Using Tagged Notes This selection prints lists by extracting information from individual notes that begin with certain tags. The tags may optionally be preceded by the Family Group note print character (!). Each of the lists is described below. Address List This report prints all notes that begin with the tag ADDRESS. For example, if an individual named Joseph Johnson had a note that looked like this: 2-2 Print Reports !ADDRESS 1459 Apple Court Lane Apt. #3C Tacoma, Washington the following would be printed on the Address List: Joseph JOHNSON 1459 Apple Court Lane Apt. #3C Tacoma, Washington Telephone List This report prints all notes that begin with the tag TELEPHONE. For example, if an individual named Joseph Johnson had a note that looked like this: TELEPHONE (801) 240-2584 the following would be printed on the Telephone List: Joseph JOHNSON (801) 240-2584 Occupation List This report prints all notes that begin with the tag OCCUPATION. For example, if an individual named Joseph Johnson had a note that looked like this: !OCCUPATION farmer and miner the following would be printed on the Occupation List: Joseph JOHNSON farmer and miner Source List This report prints all notes that begin with the tag SOURCE. For example, if an individual named Joseph Johnson had a note that looked like this: !SOURCE 1988 Edition IGI the following would be printed on the Source List: Joseph JOHNSON 1988 Edition IGI Notes List This report prints all notes that begin with the tag NOTE. For example, if an individual named Joseph Johnson had a note that looked like this: Print Reports 2-3 NOTE never married the following would be printed on the Notes List: Joseph JOHNSON never married User-Selected Tag This report prints all notes that begin with the tag you select. For example, if an individual named Joseph Johnson has a note that looks like this: RELIGION LDS and you choose to print all religion tags, the following will be printed on the Notes List: Joseph JOHNSON LDS 2-4 Print Reports 3 Change Name or Place This selection allows you to change all occurrences of any name or place piece to a different name or place. You must type the old name and the new name it is to be replaced with. If you want, you can also have the program stop on each record that is to be changed to confirm whether or not you want to make the changes in that record. Change Name or Place 3-1 4 Change Names to Upper and Lower Case This selection allows you to change the names and places in your database to upper and lower case. The program goes through the name file and changes the first letter of each name to a capital and all remaining letters to lowercase. This will have some interesting effects on abbreviations and some names. For example: How It How It Should Appears Be Slc SLC Usa USA Ca CA Mcintyre McIntyre Desilva deSilva You can "fix" incorrect names and abbreviations by typing them in any name or place field the way you want them to be. For exam- ple, you can go to the Change Name or Place screen and type the names correctly and when done press F2 to quit. Change Names to Upper and Lower Case 4-1 5 Clear Some Fields Clear ID Numbers This selection allows you to clear the contents of the ID Number field from records of individuals. You can choose to clear the ID Numbers from all records or from just an individual and his ancestors. Remove "Submitted" This selection allows you to remove the word "Submitted" from LDS ordinance date fields. You can remove it from all individual records, all marriage records, or both. Clear LDS Fields This selection allows you to clear the contents of the LDS ordinance data and temple code fields. You can choose to clear the LDS fields in individual records or marriage records, or both. In individual records, Baptism, Endowment and Seal to Parents fields are cleared. In marriage records, Seal to Spouse fields are cleared. Clear Some Fields 5-1 6 Convert Family Records Data to ASCII This selection converts you Family Records data into a standard ASCII data format that can be loaded by database management programs such as dBASE III. The Family Records data is decom- pressed from its usual data storage format to readable and uniformly marked data fields. This selection was formerly available in a program called Family Records to ASCII or FRASC. There are two possible formats for the converted data: ∙ Delimited. In this format each converted field is started and ended with a quote mark ("), and fields are separated by commas. This is the default format. ∙ Fixed Length. In this format each converted field is placed in a fixed length field, thus forming columns of data. Fields are left-justified except for RINs and MRINs which are right-justified. In both formats each record is terminated by a carriage-return, line-feed pair. Four files can be produced: ∙ FR.IND which contains information on individuals, ∙ FR.MAR which contains information on marriages, ∙ FR.NOT which contains notes from the note file, ∙ FR.EVT which contains event records extracted from both the individual and marriage files. The fields in each of the files is detailed below, showing also the maximum length of each (in parentheses). In the "fixed length" format conversion, these lengths are the lengths of the fixed fields. FR.IND (Individuals) RIN (6) Surname (16) Given Name 1 (16) Given Name 2 (16) Given Name 3 (16) Convert Family Records Data to ASCII 6-1 Title (16) Sex (1) Birth Event } Christening Event } Events as described below Death Event } Burial Event } LDS Baptism Ordinance Event } LDS Endowment Ordinance Event } Ordinance Events LDS Seal-to-Parents Ordinance Event } as described below RIN of Older Sibling (6) MRIN of Own Marriage (6) MRIN of Parents' Marriage (6) ID Number (10) an Event consists of the following fields: Date (20) Place1 (16) Place2 (16) Place3 (16) Place4 (16) an Ordinance Event consists of the following fields: Date (20) Temple (16) FR.MAR (Marriages) MRIN (6) Husband's RIN (6) Wife's RIN (6) Youngest Child's RIN (6) Marriage Event (see Event description above) LDS Seal-to-Spouse Ordinance Event (see Ordinance description above) Husband's Other Marriage MRIN (6) Wife's Other Marriage MRIN (6) Divorce Flag (1) FR.NOT (Notes) RIN (6) Start of Note Flag (1) Note line (80) FR.EVT (Events) Event Type (4) BIR, CHR, DEA, BUR, BAP, END, SLGC, MAR, SLGS Date (20) Place1 (16) Place2 (16) Place3 (16) Place4 (16) RIN or MRIN (6) MRIN if event type is MAR or SLGS, RIN otherwise To demonstrate the use of the files created by FRASC, a brief example using dBASE III will be shown. First, you would convert your Family Records data to ASCII. 6-2 Convert Family Records Data to ASCII Next, you would get into dBASE and create a new file in dBASE as follows: CREATE INDIV You would define the structure of this database using the fields as shown above under FR.IND. You would then give the following command to load the Family Records data into your dBASE database: APPEND FROM FR.IND DELIMITED Convert Family Records Data to ASCII 6-3 7 Database Statistics This selection shows some demographic statistics about the people in your Family Records database. When computing average age at marriage, only individuals for whom enough information is present are considered. This means that there must be both a birth/christening year and a marriage year. In addition, unreasonable marriage ages are not included in the calculation (less than 9 or greater than 99 years old). When computing average life spans, only individuals for whom enough information is present are considered. This means that there must be both a birth/christening year and a death/burial year. In addition, unreasonable life spans are not included in the calculation (less than 0 or greater than 130 years old). When computing the average number of children in a family, only those families who have children are considered. Database Statistics 7-1 8 View/Edit Family This selection allows you to view and edit a family in an ab- breviated family group record format. Individuals can be added to a family, including spouses of the children, and marriage information can be updated. View/Edit Family 8-1 Index Address List . . . . . . . . . . . . . . . . . . . . . . . . 2-2 Ahnentafel chart . . . . . . . . . . . . . . . . . . . . . . 2-2 Anniversary . . . . . . . . . . . . . . . . . . . . . . . . . 2-1 ASCII . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1 Average age at death . . . . . . . . . . . . . . . . . . . . . . . 7-1 age at marriage . . . . . . . . . . . . . . . . . . . . . 7-1 number of children in family . . . . . . . . . . . . . . . 7-1 Birthday . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1 Change Name or Place . . . . . . . . . . . . . . . . . . . . 3-1 Clear ID Numbers . . . . . . . . . . . . . . . . . . . . . . 5-1 Clear LDS Fields . . . . . . . . . . . . . . . . . . . . . . 5-1 Command line parameters . . . . . . . . . . . . . . . . . . . 1-2 CONFIG . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1 dBase . . . . . . . . . . . . . . . . . . . . . . . . . 6-1, 6-2 Delimited . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1 Demographic . . . . . . . . . . . . . . . . . . . . . . . . . 7-1 Edit family . . . . . . . . . . . . . . . . . . . . . . . . . 8-1 Family Group Record . . . . . . . . . . . . . . . . . . 2-2, 8-1 Fixed Length . . . . . . . . . . . . . . . . . . . . . . . . 6-1 FRASC . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1 FRHELP . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 ID Number . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1 Index of All Data . . . . . . . . . . . . . . . . . . . . . . 2-2 LDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1 Life span . . . . . . . . . . . . . . . . . . . . . . . . . . 7-1 Lists Using Tagged Notes . . . . . . . . . . . . . . . . . . 2-2 Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1 MS-DOS . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1 Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3 Notes for all individuals . . . . . . . . . . . . . . . . . . 2-2 Notes for family . . . . . . . . . . . . . . . . . . . . . . 2-2 Occupation List . . . . . . . . . . . . . . . . . . . . . . . 2-3 Options . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Page numbers . . . . . . . . . . . . . . . . . . . . . . . . 2-1 Print to disk . . . . . . . . . . . . . . . . . . . . . . . . 2-1 Print to screen . . . . . . . . . . . . . . . . . . . . . . . 2-1 Remove "Submitted" . . . . . . . . . . . . . . . . . . . . . 5-1 Replace name . . . . . . . . . . . . . . . . . . . . . . . . 3-1 Requirements . . . . . . . . . . . . . . . . . . . . . . . . 1-1 Source . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3 Starting FRU . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Statistics . . . . . . . . . . . . . . . . . . . . . . . . . 7-1 Tag . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2, 2-4 Tagged notes . . . . . . . . . . . . . . . . . . . . . . . . 2-2 Telephone List . . . . . . . . . . . . . . . . . . . . . . . 2-3 Tiny print . . . . . . . . . . . . . . . . . . . . . . . . . 2-2 Index Index-1 Title screen . . . . . . . . . . . . . . . . . . . . . . . . 1-2 UCONFIG . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1 Unconnected individuals . . . . . . . . . . . . . . . . . . . 2-1 Upper and lower case . . . . . . . . . . . . . . . . . . . . 4-1 View family . . . . . . . . . . . . . . . . . . . . . . . . . 8-1 Index-2 Index