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Text File | 1991-10-23 | 44.3 KB | 1,255 lines

************************************* * * * A C C E P T * * * * GENEALOGICAL RESEARCH PROGRAM * * * * Version 5.0 * * * ************************************* * * * USER MANUAL * * * ************************************* * * * SECTION 01. * * * * GETTING STARTED * * * ************************************* * * * 01. DISPLAY / PRINT MANUAL * * 02. INTRODUCTION * * 03. PROGRAM FEATURES * * 04. CRACK THE BOOK * * 05. PROGRAM LOADING * * 06. COMPUTER SETUP * * 07. PROGRAM SETUP * * 08. SPECIAL SETUPS * * 09. * * 10. * * 11. * * 12. * * 13. * * 14. * * 15. * * 16. * * 17. * * 18. * * 19. * * 20. * * 21. * * 22. * * 23. * * 24. * * 25. * * * ************************************* 1991OC23 C&SC Inc. 1 01.01 ******************************************************************* ******** D I S P L A Y A N D P R I N T M A N U A L ******** ******************************************************************* CONVENTIONS AND DEFINITIONS: *************************** <RET> = CARRIAGE RETURN OR ENTER KEY <ESC> = ESCAPE KEY <DEL> = DELETE KEY <^> = Ctrl or CONTROL KEY <^><C> = Hold down the CONTROL KEY while HITTING the character C KEY People that are afraid of their computer PRESS: the keys. People that take command of their computer HIT: the keys. We will always HIT: the keys in this manual. DIR = Directory DISPL: Means Present Computer Screen Display ENTER: Means to Type In whatever follows the prompt. PROGRAM: Refers to the complete ACCEPT Program MODULE: Refers to a segment of the ACCEPT Program. SE.EXE, ND.EXE Etc. ROUTINE: Refers to a segment of a module expressed as menu selections. FILE: Refers to Data Files or Setup Files in your family database. LOCATION: Refers to the location or path the file is in. COPY SELECT: Means to COPY a SELECTed file into the ACTIVE file. C:\> Indicates you are in the ROOT Directory on Drive C: It is called the ROOT PROMPT C:\ACCPRO> Indicates you are in the ACCept PROgram Directory on Drive C: It is called the PATH NAME PROMPT PRINT OR DISPLAY THIS README FILE: ********************************** This is the ACCEPT USERS MANUAL. It is divided into three sections called README.1ST, README.2ND and README.3RD They can be displayed on the computer screen or printed out. You may continue displaying this manual or stop now and print it out. 2 To print one, two or three of the README Files: HIT: <^><C> - To terminate the TYPE FILE MODE you are now in. HIT: On-Line Button on your printer & be sure power switch is on. DISPL: A:\> You are or should be in the A: Drive ENTER: A:\>COPY README.1ST PRN <RET> - To send README File to printer. Try LPT1 instead if PRN if it doesn't work. If you wish to display on the screen to avoid carrying a manual around with you, there are several programs on the market that will display in an UP & DOWN Scrolling mode. You don't have to play the TYPE FILE & <Ctrl><S> game forever. This manual was written for the DEMO Version of the ACCEPT Program. The only difference between it and the PURCHASED Version is the slight difference in byte count in the ND.EXE Module. 01.02 ******************************************************************* ******************* I N T R O D U C T I O N ********************* ******************************************************************* ATTENTION! ********** If you learn nothing else from this manual remember these three things: BACKUP YOUR SESSION FILES DAILY ! THE MORE YOU WANT YOUR COMPUTER TO DO THE MORE YOU HAVE TO DO ! NEVER TRUST A USER FRIENDLY COMPUTER ! ACCEPT COPYRIGHTS: ****************** (C)Copyright C&SC Inc. 1980,1984,1987,1988,1991-All Rights Reserved Portions (C)Copyright Microsoft Corp., 1987-1989-All Rights Reserved No portions can be used in whole or in part in other programs or books without written permission from the author. See: PURCHASE AND AGREEMENT: (03.01) The release date for 5.0 version is 1991OC01TU DEVELOPMENT: ************ 3 This program is the result of almost twenty years of research and development. It is designed primarily for the serious genealogical researcher. One of our test sites has now reached over 65,000 names in the database with an access time of about 3 seconds on a 386 PC. The name ACCEPT implies that the program is designed to ACCEPT only names that are NEW to the database. Every effort has been made to reject and filter out any duplications. This is the heart of the program. Complex query techniques are what makes a powerful genealogy program. Without them you have nothing but a forms generator. If you are going to enter John Smith into a billion name database you had better have some pretty fancy QUERY/ENTRY techniques to see if he is there already. Johann Schmidt, Johannes Smythe etc. YOU CANNOT HAVE DUPLICATIONS IN A LINKED DATABASE! This very serious problem does not show up until you have more names in your database than you can remember. If you have several people working on your database you are in trouble without this ability to find duplications quickly. What about language barriers? Hebrew, Greek, Russian, Japanese etc. North America is not the world! Another problem other genealogy programs have is they cannot merge two small databases into a larger one. This is extremely important as the two databases grow in size. You will run into more and more file crossovers. The same person will appear in the two files with a different ID#. ACCEPT takes care of this problem. In a linked file everyone should be in the same Duck Pond. FREE TEST DRIVE: **************** There are two versions of the ACCEPT Program: The DEMO Version and the PURCHASED Version. The DEMO Version is a FULLY functional program but it is limited to 1500 names. If you split your files two or four ways you can get up to 6000 names. You must however be careful to avoid any duplications as in the future you will want to have all of them in the same duck pond. The further you go back the greater the danger of duplications. In a linked file duplications can cause a great deal of trouble. Being able to enter 6000 names is like taking a car for a one year or 6000 mile test drive before you buy. Please think of us when you are a year or more down the road. If you have purchased this DEMO Version of ACCEPT from C&SC Inc. or received it as a free copy from a friend, we encourage you to make as many FREE COPIES of it for your other friends as you wish. There is a flier on the program disk that you can print out and circulate if you wish. The PURCHASED Version has exactly the same functionality as the DEMO Version. The upper limit is designed for over one million but we have not tested it in that range yet. Permission is not granted to make copies other than for backup and other family members. As long as your family members are working on the SAME database you can make as many copies as you wish. If families are working together with two DIFFERENT databases they will have to purchase two programs if they want to pass the 1500 name limit. The whole world is one big family. With that approach we would only sell one program. Just think of the support problem we would have. 4 COMPUTER VIRUSES: ***************** Making several copy generations of a program does not degrade the final copy if you do a copy test. There is however a chanch of someone picking up a computer virus along the copy trail. (No joke) We strongly suggest you test for viruses before you load any free copy of a program. The originals that leave C&SC were tested. One good way is, to check the file sizes and the remaining bytes on your disk. SUGGESTIONS: ************ Every program user always has a few GEE I WISH I HAD's as they get into the program. We have always listened to them and in most cases incorporated them into the program. This is the reason we have been extremely weak in marketing over the years and unknown to the public. Please DO NOT attempt to send SOLUTIONS to problems or suggestions as this tends toward programming partnerships. Just send your GEE I WISH I HAD's. MAILING ADDRESS: **************** C&SC Inc. P.O. Box 870085 Woodscross, UT 84087 01.03 ******************************************************************* **************** P R O G R A M F E A T U R E S **************** ******************************************************************* PROGRAM FEATURE LIST: ********************* * Soundexed query on Last, First & Middle names + name reversal. * Removable Soundex fonts to enable you to design your own. * Plus or Minus 50 year search parameter on five dates. * Four area search parameter on five places. * Automatic family linking during entry + multiple marriages. * A set of user definable fields with ability to switch sets. * Multiple parallel note files that can be switched in or out. * Multiple marker files that allow you to extract names etc. * Transmission of an extracted/linked/stand alone database via modem. * Files can be appended to the receiving database. * Files can be converted to GEDCOM format. * Files can be transfered to other database management programs. * Multi-user capability with automatic relationship generation. * Full hardware configuration for each routine. * Full Non-LDS/LDS compatability on entry and form generation. * Several unique C&SC forms * Several new features in development. 5 PROGRAM FEATURES EXPLAINED: *************************** Soundexing on last, first and middle names with a reverse test on the first and middle names. Just in case all three names are surnames. This works in conjunction with an alternate name table for names that are the same but do not have the same spelling or soundex values. (Sanctoclaro & Sinclair) It also searches on initials. Removable soundex fonts in case you want to play around with some of your own theories of intelligence vs grass or multi lingual soundexing. Plus or minus 50 year time parameter on date searching. All dates are recorded as 1991JE23. The date 1991MY19SU0230.01 is in the form Numeric Alpha Numeric Alpha Numeric. There is no possibility of confusion and it is in descending time order. This is the first use of this dating system we know of. The use of eight alpha character abbreviations for a place (USCTNHWH) is in the form Country - State - County - Town. It reads: United States, Connecticut, New Haven, West Haven. This allows you to search within a Country, State, County or Town for a person. It also saves entry time and space. People have complained about using abbreviations but they fail to realize what a powerful search function they are gaining with this method. This is the first use of this place system we know of. Each search is looked at as a duplication candidate search depending on how tight the search parameters are. A marker file can be switched on during each query for extraction purposes etc. Automatic family linking of ID numbers during family group entry. All linking is open ended in all directions. There are no limits. Spouses, children etc. This includes adoption linking. Four digit Base 32 ID alpha numeric numbering system (00D5). We have coined the word DUHEX for this system. This saves space and entry time. The numbers are easier to remember. Four digits allow entry of over a million names. Seven digits allow for entry of 32 billion names. This program was not designed with the small time users in mind but it works fine for them also. You will notice that all the vowells except "E" were removed. If we did not, every four letter word in the dictionary would appear as an ID#. This is the first use of this numbering system we know of. A set of user defineable fields that can be changed any time you wish. They can be used by the LDS users to enter temple data. You can have multiple sets in case you want to use your file for other studies. Multiple source files and primary note files that can be switched in and out at any time. This allows you to keep your own set of private notes when other people are using your database. Multiple marker files that can be used for name extraction from one file into another. They can also be used to print hundreds of group sheets at a time. Extracted databases from your main database are Stand-Alone and will refer you back to the source database. These can be appended to another database. 6 Multi-user capability. With automatic relationship file generation for each user. Open ended linked history files. These can be concatenated together into a very large searchable database. 01.04 ******************************************************************* ***************** C R A C K T H E B O O K ******************* ******************************************************************* THE DOS DRAGON: *************** If you really want to unleash the full power of your computer you must slay the DOS Dragon or at least put out his or her fire. You should at very least learn the MD, RD, CD, SUBST, COPY, PATH, TYPE, CHKDSK, DIR, BACKUP & RESTORE commands. If you really want to save a lot of time and effort learn about BATCH Files. Learn how to edit and save them in ASCII using your favorite Word Processor. EDLIN is handy but it was made by a programmer for programmers and is not very friendly. All this won't take but a few hours or so and it will save you many times that in time, money and frustration. Don't depend so much on all those fancy but limiting Menu's & Windows with their little icons. Come up on deck and take command of your ship. ROOTS BRANCHES AND ENTER: ************************* One crazy thing you will notice about those DOS manuals is they always build their directory trees from the ROOT directory DOWNWARDS to the branches. They think upside down! Programmers are a strange bunch. Spend some time learning how to swing from one branch to another without coming down the tree and back up again to the other branch. This is one of the most useful bits of DOS expertise. Learn that PATH Command! Another thing they did, by the way, was to rename that age old Carriage Return key to <ENTER>. It does not always have the ENTRY Function so it will remain <RET> in this manual. THAT DUMB MANUAL: ***************** "You can't please all of the people all of the time" applies perfectly to trying to write a computer program for the general public. No one is ever completely happy. Worse than that is trying to write a User Manual for that program. Users come in all ages, sizes and levels of computer expertise. If you are one who hates computers (like I do) but loves what they can do, 7 then you may have to hire a high school genius. The Kindergarten ones will work for cookies and milk. By the way, we promise never to use the words SIMPLE or OBVIOUS anywhere in this manual. 01.05 ******************************************************************* **************** P R O G R A M L O A D I N G ****************** ******************************************************************* LET'S MAKE DIRECTORIES: *********************** Before you load in the ACCEPT files you will have to make directories to put them into. They should be located one level above the root directory. The following directories and setup procedures are not iron clad. If you know your way around DOS you can set up the program in several ways. You have a choice at this point to use a BATCH File to generate these directories or use the KEYBOARD. You really should learn to use the MD command from the keyboard. If you insist on being lazy then use the following BATCH RUN. If you like to learn then skip the BATCH RUN and go to KEYBOARD RUN. BATCH RUN: ---------- If you are using Drive A: to read this manual then you can't do this. You should have DISKETTE #1 OF 2 in Drive A: DISPL: A:\> ENTER: A:\>MAKDIR <RET> The Directories will be generated in Root Dir on Drive C: Now skip the Keyboard Run but read the directory functions. KEYBOARD RUN: ------------- You should be in the ROOT Dir on Drive C: DISPL: C:\> ENTER: C:\>MD \ACCPRO <RET> - Holds the ACCept PROgram files. ENTER: C:\>MD \OURFAM <RET> - Holds OUR FAMily files. ENTER: C:\>MD \OURHIS <RET> - Holds OUR family HIStories. ENTER: C:\>MD \OURUPD <RET> - Holds OUR family files after UPDating. 8 ENTER: C:\>MD \TESFAM <RET> - Holds TESt FAMily files. ENTER: C:\>MD \TESHIS <RET> - Holds TESt family HIStory files. ENTER: C:\>MD \TESUPD <RET> - Holds TESt family files after UPDating. ENTER: C:\>MD \NEWFAM <RET> - Holds NEW FAMily Startup Files. OURFAM, OURHIS, OURUPD is only ONE SET of family file directories. There can be any number of sets. To start the JONes FAMily just make a new set of directories (JONFAM, JONHIS & JONUPD) and copy NEWFAM into JONFAM. Later we will show how to switch from one family file set to any of the others. TESFAM Directory can be used for experimenting around after you complete the entry of the Test Families. OURUPD and TESUPD Directories are used during a File Update run. If a power failure occured during an update the main files will not be destroyed. NEWFAM Directory contains all files needed to start up a new family database. It can be left on Diskette or loaded to the C: Drive See: MULTIPLE DATABASES: (01.08) ACCPRO DIRECTORY LOADING: ************************* All diskette copies we send out now are 3-1/2 inch 730K. If you wish to copy on to the old 5-1/4 inch 362 K diskettes use a copy program that has a pause function that allows you to insert a new disk. BAC is a good one. DISPL: C:\> ENTER: C:\>CD \ACCPRO <Ret> - Change Directory to ACCept PROgram. Insert Disk #1 into Drive A: (or whatever you use for loading files) DISPL: C:\ACCPRO> ENTER: C:\ACCPRO>COPY A:\*.* /V Copies all files from Disk #1 ROOT directory to C:\ACCPRO directory. *.* (Splat-Dot-Splat) says copy all files. /V says to Verify the copy as it comes across. Insert Disk #2 into Drive A: (Wait for copy to complete) HIT: <F3> - If you want to repeat the last command or: ENTER: C:\ACCPRO>COPY A:\*.* /V - COPY remaining files from Disk#2 NEWFAM DIRECTORY LOADING: ************************* 9 Disk #2 should still be in Drive A: DISPL: C:\ACCPRO> ENTER: C:\ACCPRO>CD \ <RET> DISPL: C:\> ENTER: C:\>A: <RET> - Change to Drive A: DISPL: A:\> ENTER: A:\>CD NEWFAM <RET> - Change to NEWFAM Dir on Drive A DISPL: A:\NEWFAM> ENTER: A:\NEWFAM>C: <RET> - Change to Drive C: DISPL: C:\> ENTER: C:\>CD \NEWFAM <RET> DISPL: C:\NEWFAM> ENTER: C:\NEWFAM>COPY A:*.* /V <RET> Copies Startup Files in A:\NEWFAM Dir (Disk #2) into C:\NEWFAM Dir Repeat last two commands and load the same files into C:\TESFAM Dir Repeat same two commands and load the same files into C:\OURFAM Dir Put the original diskettes in a safe place. Don't forget to give away lots of copies to friends and pirates! Note: Whenever you use the COPY command all files involved are DEFRAGMENTED. Because of the Dynamic Allocation of files in DOS many files end up in pieces with links that tie them together. If you happen to lose any links you can lose files. There are several defragmenting programs on the market that may save you some problems. 01.06 ******************************************************************* ***************** C O M P U T E R S E T U P ******************* ******************************************************************* SUBST COMMAND: ************** You have four directories that you just installed on your C: Drive C:\ACCPRO C:\TESFAM C:\TESHIS C:\TESUPD You can ignore OURFAM, OURHIS, OURUPD and NEWFAM for now. 10 The ACCEPT Program works best if each directory is on a separate drive. The problem is most folks have only a C: Drive that is not partitioned. DOS has a command called SUBST. (Unless you have a very old DOS) This command can make each of the above directories act as if they are on separate disk drives. At present the program is set up to assign your directories to the following SUBST (meaning SUBSTitute) Disk Drives: C:\ACCPRO E:\TESFAM F:\TESHIS G:\TESUPD Boot up your computer and EXIT TO THE DOS ROOT DIRECTORY. DISPL: C:\> ENTER: C:\>SUBST <RET> If the response is "Bad Command" then your DOS does not have the SUBST command. Stop here and go to: SPECIAL SETUPS: Below. Later you will see why we went through this exercise rather than making it all happen automagically. This little exercise will teach you how to set up any number of family databases and keep them separate. (Neat if you want to go into business) See: MULTIPLE DATABASES: WINDOWS: ******** Because this program uses the SUBST Command you may run into a conflict if you are using WINDOWS. If you do then you should operate in DOS. CONFIG.SYS FILE: **************** SYSTEM File that CONFIGURES your computer during bootup LOCATION: C:\ ENTER: C:\>TYPE CONFIG.SYS <RET> The following commands should be in there for ACCEPT to work properly: DO NOT change any other commands that may be in there such as Mouse Drivers or whatever. FILES, BUFFERS, LASTDRIVE must be as shown or greater if other programs demand it. FILES=25 BUFFERS=20 BREAK=ON LASTDRIVE=G DEVICE=ANSI.SYS If these commands are not there as shown then you must edit the CONFIG.SYS file using EDLIN or your favorite Word Processor. Be sure to save it back into your root directory in ASCII. 11 If you made changes then you must REBOOT your computer and exit to DOS again. AUTOEXEC.BAT FILE: ****************** BATCH File that is read and EXECuted AUTOmatically by the computer while it is booting up. Almost any DOS Commands can be run at boot time via this file. LOCATION: C:\ Later on you may want your most active family files to be switched on automagically when you boot up your computer. This AUTOEXEC.BAT can be used to do this. See: SUBST COMMAND (Below) 01.07 ******************************************************************* ***************** P R O G R A M S E T U P ********************* ******************************************************************* BATCH FILES: ************ From time to time you will be entering several different DOS commands, one right after another on your keyboard. The BATCH File provides a way to combine them all into one command. If you learn how to create them you can save several hours of time. TESFAM.BAT ********** BATCH File for setting up the TEST FAMILY DATABASE LOCATION: C:\ACCPRO This file when executed kills any old drive assignments and then assigns your TESFAM, TESHIS and TESUPD to the E, F and G Drives as explained above. There can be any number of these xxxFAM.BAT files which will allow you to set up any number of family databases. See: MULTIPLE DATABASES DISPL: C:\> ENTER: C:\>CD \ACCPRO DISPL: C:\ACCPRO> ENTER: C:\ACCPRO\TYPE TESFAM.BAT DISPL: The command structure. This will help you understand what this batch file does for you. You can enter every one of the commands by hand at the prompt but this allows you 12 to do the same thing by entering just one little ol' command. ENTER: C:\ACCPRO>TESFAM <RET> DISPL: Kills old drive assignments if any and assigns new ones. If you are familiar with DOS you can install TESFAM.BAT into AUTOEXEC.BAT to make that family active when you boot your computer. More than likely you would want OURFAM instead of TESFAM however. If other programs in your computer use SUBST commands you should reboot before using them. Or else restore them with a Batch File. Any time you want to find which family database is active: ENTER: C:\SUBST <RET> (In any directory) ACCEPT STARTUP: *************** FILE: ST.EXE (STARTS.EXE) (MODULE for STARTing the ACCEPT Program) FILE: SE.EXE (SELECT.EXE) (MODULE that STARTS.EXE goes to) If you enter SE instead of ST at the prompt below you can skip the copyright screen etc. and go directly to the MAIN MENU. LOCATION: C:\ACCPRO DISPL: C:\> ENTER: C:\>CD \ACCPRO <RET> DISPL: C:\ACCPRO> ENTER: C:\ACCPRO> ST <RET> DISPL: ACCEPT Screen You are now in the ACCEPT Program HIT: <RET> DISPL: STARTS/COPYRIGHT Screen HIT: <RET> SETUP SYSTEM AND USERS: *********************** FILE: SU.EXE (SETUP.EXE)(MODULE for Setting Up the ACCEPT Program) LOCATION: C:\ACCPRO DISPL: SELECT/MAIN MENU Screen - SELECT ? ENTER: SU <RET> This will take you through the initial program SETUP procedures. If the 13 equipment and USER is the same next time you can skip this. DISPL: SETUPS/MAIN MENU Screen 1. SYSTEM SETUP: (xxxxxx.FIG Files) --------------------------------- FILE: xxxxxx.FIG Files (Module Configuration files)(One for each) LOCATION: C:\ACCPRO This ROUTINE will setup a .FIG Config file for each program module. These files can be configured alone or as a complete group. They can be copied in as sets if you don't want to change them every time you change equipment. HIT: 1 <RET> DISPL: SETUPS/.FIG FILES Screen HIT: <RET> DISPL: SETUPS/.FIG LIST Screen - Name of Config File (6 Char): ? ENTER: STARTS <RET> DISPL: SETUPS/CONFIG COLOR Screen - Color selection listed HIT: 1 <RET> (Or whatever you choose) DISPL: SETUPS/CONFIG DRIVES Screen - Suggested Drives Listed HIT: E <RET> (NAME Files Group 1 Drive) E <RET> (NAME Files Group 2 Drive) F <RET> (HISTORY Files Drive) G <RET> (UPDATE Files Drive) Refer to SUBST COMMAND above if you want or need different assigns. DISPL: SETUPS/FONTS Screen - ARE CHARACTER FONTS LOADABLE (Y/*N) HIT: <RET> OR <N> These CHARACTER FONTS or CHARACTER SETS are for various languages such as HEBREW, GREEK, etc. Pointers have been installed for several years now and progress with conversion tables is being made. DISPL: SETUPS/LAST NAME - LAST NAME FIRST (*Y/N) ? HIT: <RET> or <Y> You can choose what you wish on this DISPL: SETUPS/PRINTER - CHR$(123) LIST This is a set of printer control characters that will be sent to the printer each time the module is entered. Each ACCEPT program module can have its own string. It will handle any kind of printer including a Laser 14 or Color Printer. If this is the first setup we will skip this. HIT: <RET> until reach <ESC> Request When you come back here you can refer to your printer manual for desired sequences. HIT: <ESC> DISPL: SETUPS/REPEAT BUILD Screen - COPY TO ALL OTHER FILES (Y/*N) ? HIT: <Y> Because this is the first configuration run we will make them all the same. Later you can change them one file at a time. 2. NEW USER SETUP: (PBxxxx Files) --------------------------------- FILE: PBxxxx (PATRON, USER or RESEARCHER Address Block) LOCATION: C:\TESFAM (All xxxFAM Directories) This ROUTINE sets up a PBxxxx File for each user. This contains data about the new user and will be used in several forms as a mailing address. DISPL: SETUPS/MAIN MENU Screen HIT: 2 <RET> DISPL: SETUPS/RESEARCHER ID Screen - What is your USER ID# ? If there are no names in your database yet you must decide what your ID# will be when you enter your name. Most people start with their own group sheet where they appear as a parent. If you are the husband then use #1. If you are the wife then use #2. If you enter your name as a child then use #3 #4 or whatever. HIT: 1 <RET> (Or whatever you choose)(Leading zeroes optional) DISPL: SETUPS/RESEARCHER DATA Screen - Address data etc. ENTER: Mrs. Mary Doe <RET> 123 Downthe Rd. <RET> Smalltown, Conn. 12345 <RET> 203-123-4567 <RET> DISPL: Database # ? HIT: <RET> Database # will be assigned at time of purchase. DISPL: LDS ? (Y/*N) HIT: <Y> If you will be using LDS forms HIT: <N> If you will not 15 DISPL: Do you want another (Y/*N) HIT: N <RET> 3. PRESENT USER SETUP: (USERID File) ------------------------------------ FILE: USERID (Present USERS ID and hardware configuration.) LOCATION: C:\ACCPRO This ROUTINE tells the computer who is using the machine and sets up a HARDWARE configuration which applies to all modules. DISPL: SETUPS/MAIN MENU Screen HIT: 3 <RET> DISPL: SETUPS/USER ID Screen - What is your USER ID# ? ENTER: The same one used in RESEARCHER ID Screen above DISPL: SETUPS/PRINTER ? Screen - ARE YOU USING A PRINTER (*Y/N) HIT: N - If using a Laptop without a printer HIT: Y or <RET> - If you have a printer attached and On-Line DISPL: SETUPS/VITAL NOTES Screen - Activate Vital Note File (*Y/N) This file and the following ones are Optional and can be copy selected. Copy Selected means any number of them can exist and they can be selected by copying them into the active file. HIT: Y or <RET> DISPL: SETUPS/DEFINED NOTE Screen - Activate Defined Note File (*Y/N) HIT: Y or <RET> DISPL: SETUPS/ALTERNATES Screen - Activate Alternate Names Table (*Y/N) HIT: Y or <RET> DISPL: SETUPS/SWAP Screen - Activate Swap Characters Table (*Y/N) HIT: Y or <RET> DISPL: SETUPS/LDS Screen - Install LDS Format (Y/*N) HIT: <N> or <RET> (If you do not want it) HIT: <Y> (If you do) 4. NOTE FILE SETUP (NOTEUD & FIELDS Files) ------------------------------------------ FILES: NOTEUD (NOTES USER DEFINED)(Active Data File) 16 NOTEUD.PER (Copy to NOTEUD - Your very personal notes - removed) FIELDS (FIELDS USER DEFINED)(Active Field Format for NOTEU) FIELDS.LDS (Copy to FIELDS for LDS Data Entry) FIELDS.SAM (Copy to FIELDS for a SAMPLE) FIELDS.YOU (Copy to FIELDS - Your own design) LOCATION: C:\TESFAM\ (All located in this dir) This ROUTINE sets up or GENERATES a USER DEFINED set of fields for VITAL Screen #2. These fields are optional and can be switched on or off. The sets GENERATED by this routine will end up in the ACTIVE NOTEUD file. If you want to use or activate other sets then you must copy the active to an inactive file of your choosing. The old inactive sets can be made active by copying them into the active file. This is called COPY SELECTION. Each time a Data File is activated it will correct to the proper record total. These can be kept AS CONFIDENTIAL REMOVABLE NOTES. If kept on a floppy they can be kept away from other users. It can be used by LDS for temple data. They can also switch back and forth between files and formats if they wish. CAUTION: Be sure to copy the Active File back out to its old inactive file position before copying the newly selected one in. The following is just an exercise in setting up a new FIELDS file. It already exists as FIELDS.SAM (Sample). You can skip this but you shouldn't. SETUPS/MAIN MENU Screen HIT: 4 <RET> SETUPS/USER NOTES Screen - Requests 10 field lengths and names ENTER: 01 6 HAIR COLOR 02 6 EYE COLOR 03 3 INT QUOTIENT 04 3 CUTE QUOTIENT 05 3 SHOE SIZE 06 3 HEIGHT INCHES 07 13 CAUSE DEATH 08 13 GENETIC CODE 09 1 MT 10 9 MT Each field must have at least 1 byte. Field 10 gives the total bytes left over. Total bytes must be 60. 5. SOUNDEX FILE SETUP: (SOUNDS FILE) ------------------------------------ FILE: SOUNDS (Active SOUNDEX Code) 17 LOCATION: C:\ACCPRO This file holds the Active Soundex code. If you really make a study of this subject you can replace this file with one that fits your language needs. Any number of them can be Copy Selected and made active. Be sure to save the present one to an inactive file. In the very near future we want to have Variable Soundex Resolution and Selectable Soundex Sets working in conjunction with Selectable Language Character Sets. The links are already installed. If this is your first setup then skip this. If you don't know what you are doing in here then skip this! Please! 6. SWAP FILE SETUP: (SWAPIT FILE) --------------------------------- FILE: SWAPIT (SWAP leading characters on the last name) LOCATION: C:\TESFAM (All xxxFAM Directories) This ROUTINE provides a way to switch the first two characters on the Last Name during a query. KAtherine to CAtherine for example. If this is your first setup then skip this. SWAP LAST NAMES TABLE: ---------------------- FILE: NAMTAB (NAME TABLE) Swaps last and first names during query. LOCATION: C:\TESFAM (All xxxFAM Directories) This a table which NAMDBM uses to switch the Last and First names during a query. It applies only to UPDATED Files not to SESSION Files. There is a sample NAMTAB file active during this setup. You can change it via your favorite editor. Type it out and take a look at it. The SOUNDEX values can be found by going to U2 (UTILITIES #2) Module and selecting E. If this is your first setup then skip this. FILE LIMIT KEY: --------------- FILE: FILLIM (FILE LIMIT) LOCATION: C:\TESFAM (All xxxFAM Directories) This key is required to remove the 1500 name limit installed on all program disks that are being copied around. The key must be purchased from C&SC Inc. Do not copy it to another database. The installation instructions will come with the key when you purchase it. 18 If you are the Master Database for your own family organization and several other family members have a copy of your database then you must copy the FILLIM Key to each of those database copies. SEE: PURCHASE AND AGREEMENT 03.01 01.08 ******************************************************************* ******************* S P E C I A L S E T U P S ***************** ******************************************************************* MULTIPLE FAMILY SETUPS: *********************** The ACCEPT Program can handle any number of family databases. They can be switched to active via BATCH Files. This makes it nice if your going into business. They can be removed from your computer for safe keeping without bothering the other databases. A database of any size can be sent to another user as long as he appends it to his own. If you send a database to another person it must be 1500 names or less or it will not work STAND ALONE If you send a database larger than 1500 names to another person he will be able to read it, extract from it and generate forms but he cannot add to it without purchasing a key. Full copies of one database for another family member are not considered MULTIPLE FAMILY. DRIVE D: SETUP: *************** If you do not have the SUBST Command on your DOS and your disk is partitioned or you have another drive such as "D:" you can only have one Multiple Family Database active on that drive. Your UP.EXE (UPDATE.EXE) program must reside on the C: Drive in the TESUPD or OURUPD Directory together with the Microsoft Run Module BRT70EFR.EXE. If you do have the SUBST command and you want to use the D: Drive then you can set it up just like you did the C: Drive. This will allow Multiple Family Databases on the D: Drive just like the C: Drive. Call your local high school genius if you get confused here. 19