ProfitPress Mega CDROM2 Shareware Freeware (MSDOS)(1992)(Eng)

home *** CD-ROM | disk | FTP | other *** search

/ ProfitPress Mega CDROM2 …eeware (MSDOS)(1992)(Eng) / ProfitPress-MegaCDROM2.B6I / APPS / DATABASE / FIRE_112.ZIP / HELP.CFG < prev next >

Wrap

Text File | 1991-10-07 | 13.7 KB | 401 lines

FIREFIGHTER HELP FILES LOOK AT ROSTER: Press the <Enter> key and you will go to a menu of Roster Names if you have some records to see. ENTER ROSTER: Tab down with the arrow keys to the Enter Roster menu selection. Press <Enter> You will see a Roster Form and the cursor sitting on the first line of the Form. You must always enter a First name and a Second name on the first two lines of the form. Press Enter to continue down the form, filling in the information as you come to it. You MUST fill in the form where it askes you for a per practice rate and the hourly rate for Emergency Calls. If you do not receive an honorarium or per Practice and hourly fire rate then you can leave these blank. The program will ignore the blank lines. But if you do receive remuneration then make sure these are filled in and are accurate. Fill a form for each of your Firefighters. The program will then ask if you want to save the information you have inserted. Answer Y) if you want to save or N) if you do not. After saving the record, if you want to change it you can use Edit Record. EDIT RECORD: Edit record is a better alternative than DELETE. To Edit a record use <Enter> to go to the line you want, or use the arrow keys. After changing the Record enter until you are at the bottom of the file and then press enter once more to save the file. You can edit the record as many times as you want. DELETE ROSTER: To delete a Record tab down to the Delete Roster and press enter. You then tab up or down to the name you want to delete and press enter again. You will be asked if this is the record you want to delete. Answer Y) if you want to continue to delete the record or N) if you do not. Remember once a record is deleted it is no longer available in your files. PHONE DIALER: You must have at least a 1200 baud modem installed on COM 1 or COM 2 to use this feature. The program will ask you what com port your modem is installed on, answer 1 or 2. You will then be presented with a menu screen with 19 dummy names and numbers in the dialing list and MANUAL DIAL at the bottom. Use the arrow keys to scroll through the selections. Hit enter to select one and you'll go to another menu. Now choose "Edit this Entry" and you'll be prompted for a new name and number (unless you picked MANUAL DIAL, in which case nothing happens). DIAL THIS NUMBER: Does exactly that. If you are doing a MANUAL DIAL, you'll be asked for the name (optional) and number to dial, then you'll have to hit enter again to dial. Once your modem starts dialing, you can pick up your phone. If logging is enabled for this call you will be asked if you want to abort logging; this is in case there is no answer on the other end. Pressing Enter logs the call. EDIT THIS ENTRY: Allows you to change the name and number that has been selected from the list. DIALING LIST: Takes you back to the list so you can choose another number to dial. TOGGLE LOGGING: If you hit enter while on "Long Distance Logged", you'll cycle through the logging options. When a number is dialed, the name, number, date and time of call are automatically logged, provided that logging is "on" for that particular number. Phone dialer assumes that any number over 8 digits long is a long- distance number: thus a number entered as 1-XXX-XXXX or 1XXX- XXXX or XXX-XXX-XXXX will be recorded in the long distance log. The characters "(", ")" and "-" are counted, but obviously don't affect the dialing. Any other characters except the digits 0 through 9 will muck up your modem. Don't precede a call to another area code with a "1". If a number is more than 10 digits long, the dialer assumes that it is a long distance call, so it adds "1-" to the front of it. This saves you a couple of keystrokes and keeps the log neat and readable. The only time you need the "1-" is for a long distance call within your area code. VIEW LOG: Calls up the list of all calls that have been logged. If the list runs off the screen, press <S> to scroll downward. <T> brings you back to the top. You may also delete entries and print out the list. <M> takes you back to the previous menu. <D> for delete will delete as many entries as you want. CHANGE DIALING SPEED: If your phone does not support Tone dial (which is the default) you can change to the slower Pulse dial. SHELL TO DOS: This is a way to get to Dos without leaving your program. Tab down to Shell to Dos and press <Enter>. You will now be at the Dos prompt. If you look at the top left hand corner of your screen you will see the statement "Type exit to return to program." This is the only way you can get back into the program. When you have finished with Dos then you must type Exit at the Dos prompt to return to the program. IMPORTANT: If you change to another directory when in Shell to Dos.. make sure you return to the original directory before typing Exit. If you can't find any records when you return from Dos it means you are in the wrong directory and must Shell to Dos..again and change to the correct directory. BACKING UP YOUR DATA FILES: This is a simple way to back up your data files. Answer the prompt with A if you wish to backup onto A: drive or B if you wish to back up to B: drive. USE....YOUR PROGRAMS: This will enable you to use a word processor etc. without leaving the Firefighter enviroment. The program will ask you for the drive the program is on. Answer A if the program you want to run is on A: drive, B if the program is on B: drive, C if the program is on C: drive etc. The program will then ask you for the directory your program is in. Type the name of the directory only. Eg: Word, PFS, etc. (without the commas.) The program will then ask for the Command for the program you want to run. Enter the command to run that program and press enter. If you have entered everything correctly the program will be loaded. When you quit the program you will be back in the main menu of Firefighter. Now when you wish to go to that program in the future you can answer N to the prompt that asks if you wish to Enter a Program Name. ENTERING PRACTICE RECORDS: Tab over using the arrow keys to Practice records Tab up or down to the Enter Practice Record. Enter each catagory as you come to it. Firefighter now has a quick and easy way to enter your firefighters names in Practice Fire, and Training Records. When you want to enter a new record Tab to Enter Record and Press <Enter>. You will then see a list of all the firefighters currently entered in your Roster file. To enter a list of names into the practice or fire record, tab to the name you want to enter and Press <INS>. You can enter 30 names at a time into each record. If you have more than 30 names you can enter the extra names at the time you are entering the practice or fire record Make sure you also enter the Date of Practice correctly. The form for this is MM/DD/YYYY meaning month/day and year in the fashion....06/07/1991. You must also set the date on your computer if you do not have a date time chip. To do this type date at the DOS prompt and enter the date using MM/DD/YYYY eg: 06/07/1991 EDIT PRACTICE RECORDS: Edit record is exactly the same as the Edit roster. You may also edit this file as many times as you wish. LOOK AT ALL PRACTICE: This will let you see every practice you have entered since starting to keep your records, or will show only the current year's record. Answer L) at the prompt to see the current years records or press enter to see them all. You may also enter Q to quit at anytime. TRAINING MODULES: This module works very much like the Fire and Practice Modules. If you wish to enter Firefighter names, tab to the name and press <INS> to tag names. When you have Tagged the names you want Press Enter. You will then be given a chance to accept or reject the names you have chosen. If you answer Y then you will see a list of the Training modules that are available, tab up or down or go to next menu and when you reach the training area you wish to put the name in press <Enter> and the names will be entered for you. If you wish to delete a firefighter out of a record you can use either Delete.. Which will take a record out of the training record you tab to, or if you have a firefighter that retires or quits you can use Delete (all records). This will take the name of that firefighter out of ALL the training records. Only one name is allowed for delete at a time.. ATTENDANCE RECORDS: Tab down to the Attendance Record and press <Enter> You will see a list of Firefighter names, that you can scroll up or down. Press Enter at the name of the firefighter Attendance record you wish to see.. This part of the program will give you the number of practices the firefighter has attended this year. The program will pick out only this year's record and will disregard any previous year's record. It will then proceed to tell you how much is owed the Firefighter up to the present date. ENTER FIRE REPORT: Tab over using the arrow keys to Fire records You can Enter FireFighter names exactly the same way as the practice records are entered. Tab to the names you wish to Enter and Press <INS> to mark the name. When you have finished marking the names press enter and the names will automatically be entered into your Fire Records. Remember, to Tag use <INS> to untag use <DELETE> Tab up or down to the Enter Fire Record. Enter each catagory as you come to it. You must enter the Number of hours on this emergency. Use the form of 1.0 for 1 hour and 1.5 for 1 1/2 hrs 2.75 for 2 3/4 hrs etc. Make sure you also enter the Date of Fire correctly. The form for this is MM/DD/YYYY meaning month/day and year in the fashion....06-07-1991. You must also set the date on your computer if you do not have a date/time chip. To do this type date at the DOS prompt and enter the date using MM/DD/YYYY eg: 06/07/1991 The program will tell you if you have forgotten to set your date. EDIT FIRE RECORD: Edit Fire Record is the same as previously mentioned. Use edit record if you want to change a Fire record. LOOK AT ALL FIRE RECORDS: This will let you see every Fire you have entered since starting to keep your records, or will show only the current year's record. Answer L) at the prompt to see the current year or <Enter> to see all records in the file. You may also enter Q to quit at anytime. CALL OUT....RECORDS Tab down to the Call Out.... Record and press <Enter> This part of the program will give you the Hours on Emergency Call-Outs the Firefighter has attended this year. The program will pick out only this years record and will disregard any previous years record. It will then proceed to tell you how much is owed the Firefighter up to the present date. PRINT: This is self - explanatory and a little experimentation should have you printing in a few minutes Make sure your printer is turned on. Some of the files are made to print two and sometimes three files on a 9 x 11 computer paper. Make sure that you set your printer head at the top of the margin and then click your printer "on" then "off" to set it. MAINTENANCE RECORDS: This is where you will enter the equipment you have to maintain. Enter your Trucks, Compressors, Air Bottles etc. A little experimenting with this part of the program is in order. For instance I enter the equipment to maintain and each time the equipment is serviced I edit the file to show the mileage and / or hrs. of the equipment and when the next service is due. Air bottles, hoses, etc. can be kept track of using the maintenance record and comment section. You will find by using a little imagination that you can use these records to enter almost all the equipment you have in the fire hall. QUIT: Will save all files and exit the program. HELP FILE: The file you are reading now A little experimenting will show you how easy the program is to use. You can use <ESC> to get out of most menus.