ProfitPress Mega CDROM2 …eeware (MSDOS)(1992)(Eng)/ProfitPress-MegaCDROM2.B6I/APPS/DATABASE/FIRE_112.ZIP/FIREROST.DOC

Text File | 1991-10-07 | 17.6 KB | 596 lines

                                 FIRE FIGHTER




                      Roster, Practice, and Fire Database

                                 Version 1.08

                           For Volunteer Fire Depts.


                                September 1991


                                      by

                              Lance R. Underwood

                              Box 112 Celista B.C

                                VOE 1LO  Canada




                 Copyright (c) 1990, 1991 by Lance R. Underwood

                              All rights reserved

                           For IBM PC or compatible

                           PC/MS Dos 2.0 or later

                           Color or monochrome monitor

















 About the Author:

I am the Fire Chief of a small Volunteer Dept. in
southwestern British Columbia.

I found that the bookeeping involved in running the Dept.
required considerable time and effort and really wasn't as
orderly as I would have liked it.

This program was written to simplify the record keeping
for Practice, Maintenance, Training, Fires and the preparation
of Firefighter rosters.

If you use this program I would encourage you to register and
would welcome any suggestions for improvements that would
ensure its continued development.



                        D I S C L A I M E R

The author, Lance R. Underwood makes no warranties expressed or implied as to
the quality or performance of this program, nor its fitness for a particular
purpose. The author will not be held responsible for any direct, indirect,
incidental or consequential damages resulting from the use of this program.
YOUR USE OF THIS PROGRAM CONSTITUTES YOUR AGREEMENT TO THIS DISCLAIMER and
your release of the author from any form of liability or litigation.

My commitment to you:


If at anytime serious bugs are discovered in the copy of FireFighter you
have registered, you will receive an updated version as soon as possible.

There are two ways to register FireFighter.

Sending $25.00 will get you the latest version of FireFighter.

Sending $40.00 will get you the latest released version of FireFighter for
(1) year.



Please read the file REGISTER.ME


Overview:

These are the things this program can do for your Dept.

1. Keep your Firefighter Roster up to date.
2. Print out individual Records or Whole Rosters.
3. Keep track of Practice Records (what you practiced and when)
4. Show and /or print only the Practice Records you want.
5. Show the honourarium owed or wages owed for Practices.
6. Show all Practices or only those of the current year.
7. Keep track of your Emergency Calls
8. Print out the Emergency Calls you want.
9. Keep track of the amounts owed to FireFighters for Emergency Calls.
10. Show  and / or Print all Emergency calls, or only those of the current
    year.
11. Keep Maintenance Records on your Equipment
12. Keep all Records pertaining to Practices, Maintenance, Training, Fires and    Firefighter Records at the press of a key.

13. Dial out and log your calls.
14. Back up your important files.
15. Use your favorite program without leaving the FireFighter program

Important:

There are a few items that are very important to the smooth
operation and set up of your files.
Please read this document file before using use the program.











 SETTING UP THE ROSTER:


This is a very easy but important part of the program.

This program will run on a floppy drive but will of course run much
faster on a hard drive.

If you have a hard drive make a directory called C:\Fire or something
similar. Then copy all the files from your A: or B: drive to your new
directory. You can use the Dos command Copy A: *.* C:\xxxxxx

If you are not sure what to do please refer to your Dos manual for
the command syntex.

Start the program at the Dos prompt by typing FF.

This will start the program and after the preliminary screen
you will be at the Fire Roster Menu.

LOOK AT ROSTER:

Press the <Enter> key and you will go to a menu of Roster
Names if you have some records to see.


ENTER ROSTER:

Tab down with the arrow keys to the Enter Roster menu
selection.

Press <Enter>

You will see a Roster Form and the cursor sitting on the
first line of the Form.

You must always enter a First name and a Second name on the
first two lines of the form.
Press Enter to continue down the form, filling in the
information as you come to it.

Now comes a most important part of the Roster Form.

You MUST fill in the form where it askes you for a per
practice rate and the hourly rate for Emergency Calls.

If you do not receive an honorarium or per Practice and hourly
fire rate then you can leave these blank. The program will ignore
the blank lines.  But if you do recieve remuneration then make
sure these are filled in and are accurate.

Fill a form for each of your Firefighters.  The program will
then ask if you want to save the information you have
inserted. Answer Y) if you want to save or N) if you do not.

After saving the record, if you want to change it you can use
Edit Record.



EDIT RECORD:

Edit record is a better alternative than DELETE.
To Edit a record use <Enter> to go to the line you want, or
use the arrow keys. After changing the Record enter until you
are at the bottom of the file and then enter once more to
save the file.
You can edit the record as many times as you want.


DELETE ROSTER:

To delete a Record tab down to the Delete Roster and press
enter.

You then tab up or down to the name you want to delete and
press enter.

You will be asked if this is the record you want to delete.
Answer Y) if you want to continue to delete the record or N)
if you do not.

BE CAREFUL.....

Remember once a record is deleted it is no longer available
in your files.

PHONE DIALER:

You will need at least a 1200 baud modem installed on COM 1 or COM 2
to use this feature.

Once you start the program, you'll come up on a menu screen
with 19 dummy names and numbers in the dialing list and
MANUAL DIAL at the bottom.  Use the arrow keys to scroll
through the selections.  Hit enter to select one and you'll
go to another menu. Now choose "Edit this Entry" and you'll
be prompted for a new name and number (unless you picked
MANUAL DIAL, in which case nothing happens).

DIAL THIS NUMBER:
Does exactly that.  If you are doing a MANUAL DIAL, you'll be
asked for the name (optional) and number to dial, then you'll
have to hit enter again to dial.
Once your modem starts dialing, you can pick up your phone.
If logging is enabled for this call you will be asked if you
want to abort logging; this is in case there is no answer on
the other end.  Pressing Enter logs the call.

EDIT THIS ENTRY:
Allows you to change the name and number that has been selected from the list.

DIALING LIST:
Takes you back to the list so you can choose another number to dial.

TOGGLE LOGGING:
If you hit enter while on "Long Distance Logged", you'll cycle through the logging options.

When a number is dialed, the name, number, date and time of
call are automatically logged, provided that logging is "on"
for that particular number.

The Phone Dialer assumes that any number over 8 digits long is a long-
distance number: thus a number entered as 1-XXX-XXXX or 1XXX-
XXXX or XXX-XXX-XXXX will be recorded in the long distance
log.  The characters "(", ")" and "-" are counted, but
obviously don't affect the dialing.  Any other characters
except the digits 0 through 9 will muck up your modem.

Don't precede a call to another area code with a "1".  If a
number is more than 10 digits long, the phone dialer assumes that it is
a long distance call, so it adds "1-" to the front of it.
This saves you a couple of keystrokes and keeps the log neat
and readable. The only time you need the "1-" is for a long
distance call within your area code.

VIEW LOG:
Calls up the list of all calls that have been logged.
If the list runs off the screen, press <S> toscroll downward.
<T> brings you back to the top. You may also delete entries and
print out the list. <M> takes you back to the previous menu.

CHANGE DIALING SPEED:
Means that if your phone is the older fashion PULSE dial then you
will have to change the dialer to that mode each time you restart
the program. Tone dial is the default setting


DROP TO DOS:

This is a way to get to Dos without leaving your program.

Tab down to Drop to Dos and press <Enter>.

You will now be at the Dos prompt. If you look at the top
left hand corner of your screen you will see the statement
"Type exit to return to program."

This is the only way you can get back into the program.
When you have finished with Dos then you must type Exit at
the Dos prompt to return to the program.

IMPORTANT: If you change to another directory when in Shell to Dos..
make sure you return to the original directory before typing Exit.
If you can't find any records when you return from Dos it means you
are in the wrong directory and must Shell to Dos..again and change to the
correct directory.



BACKING UP YOUR DATA FILES:

This is a simple way to back up your data files.
Answer the prompt with A if you wish to backup onto A: drive
or B if you wish to back up to B: drive.

USE....YOUR PROGRAMS:

This will enable you to use a word processor etc. without leaving
the Firefighter enviroment.
The program will ask you for the drive the program is on.
Answer A if the program you want to run is on A: drive, B if the
program is on B: drive, C if the program is on C: drive etc.
The program will then ask you for the directory your program is in.
Type the name of the directory only. Eg: Word, PFS, etc. (without the commas)
The program will then ask for the Command for the program you want to run.
Enter the command to run that program and press enter.
If you have entered everything correctly the program will be loaded.
When you quit the program you will be back in the main menu of Firefighter.

Now when you wish to go to that program in the future you can answer N to the
prompt that asks if you wish to Enter a Program Name.

ENTERING PRACTICE RECORDS:

Tab over using the arrow keys to Practice records
Tab up or down to the Enter Practice Record.
Enter each catagory as you come to it.

Firefighter now has a quick and easy way to enter your firefighters
names in Practice and Fire Records.

When you want to enter a new record Tab to Enter Record and Press
<Enter>.
You will then see a list of all the firefighters currently entered in
your Roster file.

To enter a list of names into the practice or fire record, tab to the name
you want to enter and Press <INS>. You can enter 30 names at a time into
each record.

Make sure you also enter the Date of Practice correctly.
The form for this is MM/DD/YYYY meaning month/day and year
in the fashion....06/07/1991.
You must also set the date on your computer if you do not
have a date time chip.
To do this type date at the DOS prompt and enter the
date using MM/DD/YYYY eg: 06/07/1991

EDIT PRACTICE RECORD:

Edit record is exactly the same as the Edit roster.
You may also edit this file as many times as you wish.


LOOK AT ALL PRACTICE:

This will let you see every practice you have entered since
starting to keep your records, or will show only the current
year's record.

Answer L) at the prompt to see the current year or press enter
to see them all.
You may also enter Q to quit at anytime.


ATTENDANCE RECORDS:

Tab down to the Attendance Record and press <Enter>

You will see a list of Firefighter names, that you can scroll up or
down. Press Enter at the name of the firefighter Attendance record
you wish to see..


This part of the program will give you the number of practices the
firefighter has attended this year.

The program will pick out only this year's record and will disregard any
previous year's record.

It will then proceed to tell you how much is owed the Firefighter up to
the present date.



ENTER FIRE REPORT:

You can Enter FireFighter names exactly the same way as the practice
records are entered.
Tab to the names you wish to Enter and Press <INS> to mark the name
when you have finished marking the names press enter and the names
will automatically be entered into your Fire Records.
Remember to Tag use <INS> to untag use <DELETE>


Tab over using the arrow keys to Fire records
Tab up or down to the Enter Fire Record.
Enter each catagory as you come to it.


You must enter the Number of hours on this emergency.
Use the form of 1.0 for 1 hour and 1.5 for 1 1/2 hrs
2.75 for 2 3/4 hrs etc.



Make sure you also enter the Date of Fire correctly.
The form for this is MM/DD/YYYY meaning month/day and year
in the fashion....06/07/1991.
You must also set the date on your computer if you do not
have a date/time chip.
To do this type date at the DOS prompt and enter the
date using MM/DD/YYYY eg: 06/07/1991
The program will tell you if you have forgotten to set your date.




EDIT FIRE RECORD:

Edit Fire Record is the same as previously mentioned.
Use edit record if you want to change a Fire record.




LOOK AT ALL FIRE RECORDS:

This will let you see every Fire you have entered since
starting to keep your records, or will show only the current
year's record.

Answer L) at the prompt to see the current year or <Enter>
to see all records in the file.

You may also enter Q to quit at anytime.


CALL OUT....RECORDS:

Tab down to the Call Out.... Record and press <Enter>

This part of the program will give you the Hours on Emergency Call-Outs
the Firefighter has attended this year.

The program will pick out only this years record and will disregard any
previous years record.

It will then proceed to tell you how much is owed the Firefighter up to
the present date.



PRINT:

This is self - explanatory and a little experimentation should have you
printing in a few minutes

Make sure your printer is turned on.
Some of the files are made to print two and sometimes three files on a
9 x 11 computer paper.

Make sure that you set your printer head at the top of the margin and
then click your printer "on" then "off" to set it.


MAINTENANCE RECORDS:

This is where you will enter the equipment you have to maintain.

Enter your Trucks, Compressors, Air Bottles etc.
A little experimenting with this part of the program is in order. For instance
I enter the equipment to maintain and each time the equipment is serviced I
edit the file to show the mileage and / or hrs. of the equipment and when the
next service is due.
Air bottles, hoses, etc. can be kept track of using the maintenance record
and comment section.



EXIT:

Will save all the files and exit the program.

HELP FILE:

Will give you additional help.
Tab through this file using page Up, page Down or the Arrow Keys.

ADDENDUM:

A lot of additions have been added since V.103

There is now a Training Module.
This module works very much like the Fire and Practice Modules.

If you wish to enter Firefighter names, tab to the name and press <INS> to tag
names. When you have Tagged the names you want Press Enter.
You will then be given a chance to accept or reject the names you have chosen.
If you answer Y then you will see a list of the Training modules that are
available, tab up or down or go to next menu and when you reach the training
area you wish to put the name in press <Enter> and the names will be entered
for you.

If you wish to delete a firefighter out of a record you can use either
Delete.. Which will take a record out of the training record you tab to,
or if you have a firefighter that retires or quits you can use Delete (all
records). This will take the name of that firefighter out of ALL the training
records. Only one name is allowed for delete at a time..

There is now a way to backup your data records.
This is self explanatory. The program will back up the records you use in this program to either A drive or B drive with a touch of a key.

Most of the additions to the program have been documented but I may have
missed something.  A little experimenting will show you how easy the program
is to use.

The dialing module is well documented and enables you to dial out from within
the program.. You will of course need a modem to enable this feature.

You can use <ESC> to get out of most menus.




Ending Statement:

This program was written with the Volunteer Firefighter always in mind.
I have tried to keep it simple yet as functional as possible.
I know the problems of keeping up to date records in the Volunteer Fire
Depts. and I believe this program will solve those problems.

For $25.00 you will receive the latest update with the name of your
Department on the main menu AND on print outs.

For registered users I also provide Full Telephone Support.

For $40.00 you will receive all the above, plus any major updates during the
next twelve months.

Please read the file Register.Me .













    Updates and New releases of FireFighter (c) may be found on the BBS


                               Shuswap Opus BBS

                               955-8174  24 hrs.

                           300 - 9600 Baud supported

                   This board is free and open to all users.

           Enclosed with the program is the file named REGISTER.ME.

               Just print out and fill in the lines and mail to:

                              Lance R. Underwood

                              Box 112 Celista B.C

                               V0E 1L0   Canada