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GRADE BOOK POWER ================== Teacher's Grade Book Program Evaluation Version 3.20 for use with IBM PS/2, XT, PC and compatibles 512K and DOS 2.1 or greater required GRADE BOOK POWER (tm) is a copyrighted program distributed as SHAREWARE. All rights are reserved. You may make 1 copy of this program and documentation for a 21 day evaluation. If you decide to continue to use this program, you must pay a registration fee of $59.00 plus $2.00 shipping/handling. Checks, MasterCard, VISA are accepted. Purchase orders are accepted from schools. School district and site licenses are available. To order GRADE BOOK POWER, use the order blank that can be printed from the pull down menu. Registered owners will receive a printed manual, diskette with all improvements made since the distribution of the shareware diskette, removal of all references to evaluation shareware, notification of major updates, and voice telephone support. GRADE BOOK POWER can only be updated and improved when you support my efforts. Manual by Terry L. Jepson WISCO Computing, P. O. Box 8 Wisconsin Rapids, WI 54495-0008 Entire contents (C)Copyright Terry L. Jepson 1989, 1991, 1992 Published by WISCO Computing. All rights reserved. Modem support is available on the Rapids River BBS (715) 435-3855 (Free access 300 to 38,400bps V.32bis/V42bis 24 hours 8/N/1) Voice Support only available to registered users (6-10 pm CST) MasterCard and VISA orders accepted (715) 423-8189 The information contained in the GRADE BOOK POWER programs and manual is believed to be accurate and reliable. However, no responsibility is assumed by the author or WISCO COMPUTING for its use. The author or WISCO COMPUTING shall not be liable for any direct, incidental, or consequential damages resulting from the use of the GRADE BOOK POWER programs or this manual. Comments on this publication and on GRADE BOOK POWER are invited. GRADE BOOK POWER is a trademark of WISCO COMPUTING. PS/2, PC-DOS, and IBM are trademarks of International Business Machines Corp. MS-DOS is a trademark of Microsoft Corporation. Epson is a trademark of Epson America, Inc. Okidata is a trademark of Okidata Corp. Diablo 630 is a trademark of Diablo Systems, Inc. Panasonic is a trademark of Panasonic Computer Products Division. Lotus 1-2- 3 is a trademark of Lotus Development Corporation. Sideways is a trademark of Funk Software, Inc. Apple is a trademark of Apple Computer, Inc. The computer hardware and software names used in this manual and these programs are the tradenames and/or trademarks of their respective owners. WISCO Computing is a member of the Association of Shareware Professionals (ASP). ASP wants to make sure that the shareware principle works for you. If you are unable to resolve a shareware related problem with an ASP member by contacting the member directly, ASP may be able to help. The ASP Ombudsman can help you resolve a problem with an ASP member, but does not provide tech- nical support for members' products. Please write to the ASP Ombudsman at 545 Grover Road, Muskegon, MI 49442-9427 or send Compuserve message via Compuserve mail to ASP Ombudsman 70007,3536 CHAPTER 1 GENERAL INTRODUCTION 1-0 Introduction........................................ 7 1-1 Requirements........................................ 7 1-2 Getting Started..................................... 7 1-3 Capabilities........................................ 7 1-4 Setting Up for the First Time....................... 9 1-5 Starting a New School Year.......................... 9 1-6 The MENU BAR........................................10 CHAPTER 2 SET UP MENU 2-1 Change Current Quarter (Term) Number................11 2-2 Print Outs to use the Student Name or I.D. Code.....12 2-3 Print Parent Signature Request......................12 2-4 Revise/Review Common Message on Individual Reports..12 2-5 Print Common Message on Individual Student Reports..12 2-6 Teacher's Name to be Printed on Reports.............12 2-7 Name of School on Reports...........................12 2-8 Selecting a Printer.................................12 2-9 Number of Grading Terms per Semester................13 2-10 Throw Out Low Test Score............................13 2-11 Method to Determine Grade Accuracy (Rounding).......13 2-12 Revise/Review School Letter Grades..................14 2-13 Maximum Class Size..................................14 2-14 Saving the Displayed Information to Diskette. ......14 =======INDIVIDUAL CLASS OPTIONS================= 2-15 Revise/Review Letter Grade Percentage Equivalents...15 2-16 Revise/Review Assignment Category Names.............16 2-17 Method to Calculate Quarter Grades..................16 2-18 Method to Calculate Semester Grades.................17 CHAPTER 3 STUDENT NAMES MENU 3-1 Course Title/Sections Names - Enter/Add New Classes.18 3-2 Course Title/Sections Names - Revise................18 3-3 Students - Enter/Add New Students to a Class........18 3-4 Students - Revise Name/I.D./Text File/SuperData.....19 3-5 Elementary - Copy Student Names to Other Classes....20 3-6 PRINT OUT Student Names and I.D. Codes..............21 3-7 PRINT OUT Student Names - Screen Display............21 3-8 PRINT OUT Student Names - Vertical List.............21 3-9 Delete Complete Student Name/Record.................22 3-10 Delete Complete Records of One Class................22 Page 3 CHAPTER 4 STUDENT ASSIGNMENT MENU 4-1 Record Grades of a New Assignment...................23 4-1-1 Assignment Title, Weight, and Category............23 4-1-2 The Data Entry Screen.............................24 4-1-3 Entering Number Grades............................25 4-1-4 Entering Letter Grades............................25 4-1-5 Entering Special Grades...........................25 4-1-6 Cursor Movements and Shortcuts....................26 4-1-7 Completion of Grade Entry.........................27 4-2 Revise Grades of a Previous Assignment..............28 4-3 Revise Assignment Title, Points or Category.........29 4-4 Delete One Assignment for All Students..............30 4-5 Record/Revise Personal Comments for Quarter.........30 4-6 Semester Exam Grade - Record/Revise.................31 4-7 Record/Revise Student Absences/Tardies..............31 CHAPTER 5 MISSING ASSIGNMENT MENU 5-1 Missing Assignments - Update Grades - One Class.....32 5-2 Missing Assignments - View/PRINT OUT - One Class....33 5-3 Missing Assignments - PRINT OUT - All Classes.......33 5-4 Missing Assignments - PRINT OUT - Elementary........33 5-5 Missing Assignments - PRINT OUT - Secondary.........34 5-6 Missing Assignments - PRINT OUT - One Student.......34 5-7 One Student - Revise Grades of Previous Assignments.34 5-8 One Student - Excuse from Future Assignments........34 CHAPTER 6 PRINT OUT MENU 6-1 Individual Report - View/PRINT OUT - One Student....35 6-2 Individual Reports - PRINT OUT - One Class..........35 6-3 Individual Reports - PRINT OUT - All Classes........36 6-4 Individual Reports - PRINT OUT - Elementary.........36 6-5 Individual Reports - PRINT OUT - Deficiency Only....36 6-6 Individual Reports - PRINT OUT - Matching SuperData.36 6-7 Detailed Records - PRINT OUT - One Class............36 6-8 Detailed Records - PRINT OUT - All Classes..........37 6-9 Detailed Records - SAVE to Diskette - All Classes...37 6-10 Category Averages - PRINT OUT - All Classes.........37 6-11 Category Averages - View/PRINT OUT - One Class......38 6-12 Student Summary Reports - PRINT OUT - Elementary....38 6-13 Student Capsule Reports - PRINT OUT - SuperData.....38 6-14 Student Capsule Reports - PRINT OUT - One Class.....38 Page 4 CHAPTER 7 ANALYZE DATA MENU 7-1 One Assignment - View/Sort/PO Grades - One Class....39 7-2 One Assignment - PO Grades/Distribution -Secondary..40 7-3 Category - Letter Grades - View/Sort/PO - One Class.40 7-4 Qtr/Sem - Letter Grades - View/Sort/PO - One Class..40 7-5 Qtr/Sem - Letter Grades - Sorted PO - All Classes...42 7-6 Complete Semester Summary - View/PO - One Class.....42 7-7 Complete Semester Summary - PRINT OUT - All Classes.42 7-8 Administrative Summary - View/PO - Elementary.......42 7-9 Administrative Summary - View/PRINT OUT - Secondary.42 CHAPTER 8 UTILITY MENU 8-1 Copy Names / I.D.'s to New Diskette - All Classes...43 8-2 Transfer Grade Totals to Next Quarter - All Classes.44 8-3 Adjust Current Qtr/Semester Grade - One Class.......44 8-4 Adjust Transferred Grade/Point Totals - One Student.44 8-5 Transfer One Student's Grades to a New Class........45 CHAPTER 9 LISTS MENU 9-1 Create Combined Quarter/Semester Listing File.......47 9-2 Quarter Semester Grades - View/PRINT OUT - Top 20...47 9-3 Quarter/Semester Grades - PRINT OUT - All Classes...47 9-4 Quarter/Semester Grades - PRINT OUT - Secondary.....47 9-5 Improvement from Last Qtr - View/PRINT OUT - Top 20.47 9-6 Improvement from Last Qtr - PRINT OUT - All Classes.47 9-7 Deficiency Students Only - PRINT OUT - All Classes..48 9-8 Super Data Students Only - PRINT OUT - All Classes..48 9-9 Alphabetical Listing - PRINT OUT - Secondary........48 CHAPTER 10 EXTRA MENU 10-1 Reset Printer......................................49 10-2 Advance Paper......................................49 10-3 Form Feed..........................................49 10-4 Advance Student Number.............................49 10-5 Advance Class Number...............................49 10-6 Run Grade Modules..................................50 10-7 Back Up Student Data Diskette......................50 10-8 PRINT OUT Class Settings...........................51 10-9 Change Colors......................................51 10-10 Change Miscellaneous...............................51 10-11 Order Information..................................51 CHAPTER 11 MISCELLANEOUS ITEMS 11-1 Personal Comments..................................52 11-2 Absent vs Incomplete Calculations..................53 11-3 Files Created by GRADE BOOK POWER..................54 11-4 Getting Ready for a New School Year................54 11-5 Enhancements Planned for GRADE BOOK POWER..........54 Page 5 GRADE BOOK POWER HELPFUL KEY INFORMATION Starting the Program GRADES /INSTALL Command to start a new school year creates all blank files) GRADES /J Read Student Data from a different diskette (for reading a backup student data diskette) GRADES /H Don't display the Opening Help Screen Key Combinations Alt-A Absence is recorded for student grade Alt-B Blanks out a student grade Alt-C Cheat is recorded for student grade Alt-D Deletes text information Alt-E Excused is recorded for student grade Alt-F Flip the personal student comments Alt-H Help screen displayed for student data entry Alt-I Incomplete is recorded for student grade Alt-N No Credit is recorded for student grade Alt-P Perfect scores are recorded for all students Alt-U Unexcused is recorded for student grade Alt-W Window of personal comments displayed Alt-1 First student in column on data entry screen Alt-5 Middle student in column on data entry screen Alt-9 Bottom student in column on data entry screen Alt-F1 Decide if opening help screen should be displayed. Then save this setting with SET UP MENU F1 Displays help screen F3 Display previous assignment when revising F4 Display next assignment when revising F5 Quickly change to a GRADE BOOK POWER Module F9 Advance the paper in the printer 33 lines F10 Save current assignment when revising Page 6 1-0 INTRODUCTION GRADE BOOK POWER can keep up-to-the-minute information for all students. The program prepares, prints and stores information necessary to produce comprehensive reports. You will save hours of your time usually spent preparing for conferences, for recording report card grades, and completing reports for administrators. GRADE BOOK POWER is specifically designed to be simple to understand and easy to use. The ten menus allow easy movement through the program so you can begin recording student grades in just a few minutes. 1-1 REQUIREMENTS The following equipment is needed to use GRADE BOOK POWER: * An IBM PS/2, PC or compatible with at least 512K of memory, monitor, and two disk drives (or hard disk drive and one diskette drive) * A printer, capable of printing both 10 and 12 characters per inch (condensed 16.66 cpi recommended) * The GRADE BOOK POWER program diskette and blank formatted student data diskette for storing student grades 1-2 GETTING STARTED GRADE BOOK POWER (tm) is a copyrighted program distributed as SHAREWARE. All rights are reserved. You may make 1 copy of this program and documentation for the 14 day evaluation purpose only. If you decide to continue to use this program, you must pay a registration fee of $59.00 plus $2.00 shipping/handling. Checks, MasterCard, VISA are accepted. Purchase orders are accepted from schools. School district and site licenses are available. If you have any questions or to place an order, use this address: WISCO Computing, Attn: Terry L. Jepson, P. O. Box 8, Wisconsin Rapids, WI 54495-0008 Registered owners will receive a printed manual, diskette with all improvements made since the distribution of the shareware diskette, removal of all references to evaluation shareware, notification of major updates, and voice telephone support. GRADE BOOK POWER can only be updated and improved when you support my efforts. 1-3 CAPABILITIES * Can be used by all grade levels - includes many special options for both elementary and secondary teachers * Save data for up to 10 classes on each diskette * Save data for up to 36 students in each class (with optional I.D. codes) * Save data for up to 60 assignments per student per quarter Page 7 GRADE BOOK POWER MANUAL * Use either 4-9 week quarters or 6-6 week terms each school year * Easily copy student names from one class to another class (elementary) and from one diskette to another diskette * Can automatically duplicate student data diskettes * Can automatically alphabetize student names if desired * Can produce blank grade book sheets with just student names * Enter either by numerical scores or letter grades or both * Missing grades can be ignored or counted as zero * Enter special grades like EXcused, ABsent, UNexcused, INcomplete, CHeat, and NC for No Credit * Use for a grading scale different from the standard A+ to F * Ideal for use in either self-paced or regular courses * Assignment grades are easily entered, added, revised, updated, deleted, or weighted * Revise assignment titles, possible points, and categories * Student grades can be automatically adjusted if the number of possible points (weight) of an assignment is changed * Extra Credit points are easily entered * Each class can have it's own grading scale percentages * Each class can have it's own four grading categories * Each class can have it's own method to determine quarter and semester grades * Allow entry of a separate semester exam and weight * Override final quarter and semester grades if desired * Student grades can be easily transferred to different sections of a class without reentering the student grades * Students can be added or dropped or excused from future assignments at any time during the grading period * Calculate final semester grades with or without a separate weighted final exam grade * Sort assignment, category, and semester averages by rank * Comprehensive individual reports for parents, counselors, and students * Add general comments to all individual student reports * Add personalized comments to selected individual reports * Summarize elementary student grades on a single sheet * Summarize secondary student grades on a single sheet * Optional parent signature request on reports * Generate missing assignments report for one class, all classes, or the individual student * Compares the grade distribution of assignments, and cumulative averages over some or all classes * Prints detailed reports for gluing into your school grade book * Printed reports can use either student name or I.D. code 1-4 SETTING UP FOR THE FIRST TIME If you have 2 diskette drives: Copy all files from the distribution diskette to a diskette that contains the DOS file COMMAND.COM. This disk will be called the program diskette. Page 8 GRADE BOOK POWER MANUAL If you have a hard drive: Make a subdirectory (for example MD GRM) for the GRADE BOOK POWER program. Copy all files from the distribution diskette to this new subdirectory (for example COPY A:*.* C:\GRM). If you plan on backing up your student data in a subdirectory on the hard drive, you should make another subdirectory (for example MD DATA). Student data should be kept on a floppy diskette to take advantage of some features such as copying student names to a new diskette. 1-5 STARTING A NEW SCHOOL YEAR Place your GRADE BOOK POWER program diskette in drive A: if you have 2 disk drives. Change to the Subdirectory containing the GRADE BOOK POWER Program in the program is on a hard drive. Place a blank formatted diskette in the second disk drive. Enter the command GRADES /INSTALL to start GRADE BOOK POWER for the new year. You will be asked to enter the name of the Disk drive (and subdirectory) that will contain your student data. On a two drive system, the program is usually placed in Drive A:. The Student Data diskette is usually placed in drive B:. On a hard drive you should enter the name of the drive letter and name of the subdirectory ( for example C:\DATA). After entering the Student Data Diskette information, the MENU BAR will be displayed at the top of the screen. You should go immediately to the SET UP MENU. After entering the information, use selection 14 to Save the information to diskette. The file CONFIG.GRD will be created on your data diskette. CONFIG.GRD will store the displayed information. The file CO will also be created on the program diskette. CO contains the printer codes and the drive letter (and subdirectory) of your student data. Before creating any classes, you should review the last 4 items on the SET UP MENU. If you wish to have a default grading scale different from the displayed scale, you should enter the percentages now. These percentages can be changed later, but you will have to change them for each class rather than just once now. If your screen appears washed out or you have trouble seeing the cursor, start the program by typing GRADES /B and pressing the Enter key. Go to the SET-UP Menu and save the settings. You need to do this only once as GRADE BOOK POWER remembers these settings. In the future, Start GRADE BOOK POWER by entering the command GRADES at the DOS prompt A>. Page 9 GRADE BOOK POWER MANUAL 1-6 THE MENU BAR GRADE BOOK POWER contains 10 menus. Each menu name is displayed in the MENU BAR at the top of the display screen. Each menu is explained in the rest of this manual. 1. RECORD - Record Student Assignments and Personal Comments 2. MISSING - Update and Print Out Missing Assignments 3. PRINTOUT - Print Out Individual and Class Reports 4. ANALYZE - Analyze Combined Information before Print Outs 5. LISTS - Combine your Classes for Ranking Information 6. NAMES - Entering Class and Student Information 7. UTILITY - Copy Information to new Diskettes, etc. 8. SETUP - Initial Set Up Information Used by your Classes 9. EXTRA - Miscellaneous Printer and Diskette Services 10. QUIT - The only way to leave GRADE BOOK POWER The TEN menus of GRADE BOOK POWER allow easy movement through the program. The MENU BAR at the top of the screen serves as the center of this program. Each menu is accessed by making selections at the MENU BAR. You can select a Menu from the MENU BAR by: 1. Using the left or right arrow keys, 2. Holding down the alternate key and pressing the first letter of the menu name, or 3. Placing the mouse cursor on top of the menu name and pressing the left button of the mouse. QUIT on the far right of the MENU BAR is the only way to leave GRADE BOOK POWER. Leaving the program with this selection insures that all student data has been safely stored on diskette. Choices are listed below each menu. Select a choice by: 1. Using the up or down arrow keys, 2. Pressing the first letter of the choice, or 3. Placing the mouse cursor on top of the choice name, then pressing the left button of the mouse. Choices that are displayed in red letters on a white background, or with a bullet to the left of the choice can not be selected. Page 10 GRADE BOOK POWER MANUAL SET UP MENU 1. Change Current Quarter (Term) Number: 1 2. Print Outs to use the Student: Name 3. Print Parent Signature Request: No 4. Revise/Review Common Message on Individual Reports 5. Print Message on Individual Student Reports: No 6. Teacher's Name to be Printed on Reports: MR. JEPSON 7. Name of School on Reports: EAST JUNIOR HIGH SCHOOL 8. Current Printer Number: 1 9. Number of Grading Terms per Semester: 2 10. Throw Out Low Test Score: No 11. Method to Determine Grade Accuracy: Three-Decimals Down 12. Revise/Review School Letter Grades 13. Maximum Class Size: 36 14. SAVE the Displayed Information to Diskette. ======INDIVIDUAL CLASS OPTIONS============== 15. Revise/Review Letter Grade Percentage Equivalents 16. Revise/Review Assignment Category Names 17. Method to Calculate Quarter Grades 18. Method to Calculate Semester Grades Prior to entering any classes, the last 4 menu selections can also be used to set new default (starting) values. The default values will be copied to each class file when each class is created with the NAMES menu. 2-1 CURRENT QUARTER (TERM) NUMBER When GRADE BOOK POWER is set up for the first time, the quarter is automatically set for quarter number 1. When you want to change quarters, you should enter a number between 1 and 6. Some schools use 6-six week terms to determine grades and others use 4-nine week quarters. In this program, term and quarter have the same meaning. You can return to a previous quarter to change or update a student's grade. However, after making the changes, you must use the Utility Menu to transfer the new point subtotals forward to the current quarter. Then change the quarter (term) number back to the current quarter. Page 11 GRADE BOOK POWER MANUAL 2-2 USING STUDENT NAME OR IDENTIFICATION CODE Most print outs on the PRINTOUT, ANALYZE, and LIST MENUS and the ASCII diskette files can be made with either the student name or the student identification code. Enter either the Letter N for the student Name or the letter I for the Identification code to be used. 2-3 PRINT PARENT SIGNATURE REQUEST There may be times when you want to send individual student reports home for parent signatures. Enter Y for Yes or N for No to print theparent signature request. 2-4 REVISE/REVIEW COMMON MESSAGE ON INDIVIDUAL REPORTS This message might be asking parents to call the school if they have any questions. A student message might be a reminder that a book report, etc is due. Pressing Alt-D will Delete the line if necessary. You must also enter Y on the next selection of this menu for the common message to be printed. 2-5 PRINT COMMON MESSAGE ON INDIVIDUAL REPORT To place the common message you entered with the above selection of this menu to be printed on all individual reports, answer Y for Yes or N for No. 2-6 TEACHER'S NAME TO BE PRINTED ON REPORTS The teacher's name is included on most print outs. 2-7 SCHOOL'S NAME TO BE PRINTED ON REPORTS The school's name is included on many print outs. 2-8 SELECTING A PRINTER The following printers are supported by GRADE BOOK POWER. Others may have been added after this manual was printed. Epson FX or Epson LQ Okidata Epson Without Condensed Print C. Itoh IBM Proprinter Panasonic KX P1091i Toshiba P351 HP Laserjet/Deskjet Diablo 630 User Defined Page 12 GRADE BOOK POWER MANUAL After selecting the printer, you will be asked the length of the paper to be used. Enter either 11 or 14. GRADE BOOK POWER always checks the status of the parallel printer port before sending any data. This normally works quite well. However, if you map a parallel port to a serial one by the MODE command, or if you have a non-standard, or very fast computer you may experience problems. GRADE BOOK POWER might actually think that your printer port (LPT1:) is busy when you know it is not. If you have printer problems like this, select Y for Yes to ignore the printer status. For printer not listed or not compatible with the displayed printers, select a user-defined printer. User-defined printers require an ASCII text editor to enter the printer codes found in your printer manual. 2-9 NUMBER OF GRADING TERMS PER SEMESTER Enter the number of terms each semester. Semesters usually contain two-9 week quarters or three-6 week grading terms per semester. 2-10 THROW OUT LOW TEST SCORE You are given the option of throwing out the lowest score in the fourth category (TEST is the default name) only. At least two scores in the fourth category must have been entered for the student before a score will be thrown out. If you want to throw out the lowest test score, answer Y for Yes or N for No. 2-11 METHOD TO DETERMINE GRADE ACCURACY (ROUNDING) One of four methods may be chosen to determine the grade. 1. Three Decimals-Up 3. Closest Integer 2. Three Decimals-Down 4. Full Integer For example, if the student's grade is 89.657%, the different methods calculate as follows: 1. Method 1 keeps the grade at 89.657%, but rounds up to 90% when necessary. (But does not cross a bottom percentage) 2. Method 2 keeps the grade at 89.657%, but rounds down to 89% when necessary. (Default method) 3. Method 3 (Closest Integer) rounds the grade up to 90%. 4. Method 4 (Full Integer) drops the fraction, rounding the grade to 89%. Page 13 GRADE BOOK POWER MANUAL 2-12 REVISE/REVIEW SCHOOL LETTER GRADES Most school systems use the letter grades displayed below in the left column (the default). Other school systems also allow the letter grade of E to show effort. Some systems use the letter E instead of the letter F. Some districts do not use +'s and -'s. GRADE BOOK POWER allows any grade listed in the left column and the letter E may be entered. Each set of 3 letter grades (1-3), (4-6), (7-9) and 10- 12) must start with the same letter as displayed in the chart. The middle grade of each group should not have a plus or minus sign. If plus or minus letter grades are omitted, the middle letter grade must be entered in that place. 1. A+ 1. A 1. A+ 2. A 2. A 2. A 3. A- 3. A 3. A 4. B+ 4. B 4. B+ 5. B 5. B 5. B 6. B- 6. B 6. B 7. C+ 7. C 7. C 8. C 8. C 8. C 9. C- 9. C 9. C 10. D+ 10. D 10. D 11. D 11. D 11. D 12. D- 12. D 12. D 13. F 13. E 13. F When you have finished entering this information, press the Escape key to leave this display. You can save these letter grades now. 2-13 MAXIMUM CLASS SIZE Enter either 30, 32, 34, or 36 students per class. Maximum class size determines how many students are listed in each column on the data entry screen and print outs. By using 30, 15 students will be listed in each column. This allows maximum benefit of the cursor keys with the data entry screen. You may change this number at any time. The maximum number of students in each class is 36. The number of students displayed in each column will be one half of the maximum class size. 2-14 SAVING THE DISPLAYED INFORMATION TO DISKETTE When you are done making changes, choose this selection. The next time you start GRADE BOOK POWER, these saved values will be used. The following selections represent individual options for each class. Each class can have it's own grading curve, category names and weights, and method to calculate quarter and semester grades. The changes should be saved before returning to the SET UP MENU. Page 14 GRADE BOOK POWER MANUAL 2-15 REVISE/REVIEW LETTER GRADE PERCENTAGE EQUIVALENTS These percentages should be set to your grading curve. Student letter grades for the selected class will be determined by the percentages listed on this chart: These entered percentages are the bottom of each letter grade. The default scale is listed in the left column. 1. A+ = 100.01 1. A = 90 1. A+ = 98 2. A = 93.333 2. A = 90 2. A = 94 3. A- = 90 3. A = 90 3. A = 94 4. B+ = 86.667 4. B = 80 4. B+ = 90 5. B = 83.333 5. B = 80 5. B = 86 6. B- = 80 6. B = 80 6. B = 86 7. C+ = 76.667 7. C = 70 7. C = 78 8. C = 73.333 8. C = 70 8. C = 78 9. C- = 70 9. C = 70 9. C = 78 10. D+ = 66.667 10. D = 60 10. D = 70 11. D = 63.333 11. D = 60 11. D = 70 12. D- = 60 12. D = 60 12. D = 70 After moving the cursor to the corresponding percentage, enter the new lowest (bottom) percentage that will be accepted for that letter grade. Enter spaces to remove any extra digits that are displayed. These letter grades are assigned to every assignment, category, semester exam, quarter and semester grade. If letter grades are entered on the data entry screen of the STUDENT ASSIGNMENT MENU, the letter grade is assigned a numerical equivalent. This equivalent is the number halfway between the highest and lowest number for that letter grade. An A+ (top) grade will be equivalent to the total number of points possible for that assignment. The bottom letter grade (usually F) will be assigned 0 points. When you have finished entering this information, press the Escape key to leave this display. Then save this information. Page 15 GRADE BOOK POWER MANUAL 2-16 REVISE/REVIEW ASSIGNMENT CATEGORY NAMES Each grade that you enter will be in one of four categories. Homework, Lab, Quiz, and Test are the (default) categories. You may use these or choose your own category names. Each category name must begin with a different first letter. Only the last category has the option of having the lowest score omitted (thrown out) in calculating grades. Each class may have different category names. For example, a business teacher may teach typing and accounting. The typing class could have a category called timings. Timings would not make any sense in an accounting class. After entering this information, press the Escape key to leave this display. Then save these new category names. 2-17 METHOD TO CALCULATE QUARTER GRADES This selection allows you to calculate quarter grades by cumulative points or by weighting each category. If you choose Cumulative Points, the total points earned during the quarter will be compared to the total points possible. The grade will be determined by the percentages you entered for this class. Weighting causes each category to determine a set percent of the quarter grade. For example, you can have homework count 20%, lab 10%, quizzes 30%, and tests 40%. These percentages must total 100%. Assignments in each category are also be weighted by varying the number of points possible. If there are no points possible in a category, yet the category was assigned a percentage weight, that weight will be distributed to the other categories. For example, if we use the above weights, and there have been no tests given, the 40% must be distributed to the other categories. Otherwise, 40% of every student's grade would include an F grade (40% of 0 points). Adjusted weights would change to homework 33.333%, lab 16.667%, and quizzes 50%. When the first test is recorded, the weights would change back to their assigned weights. If you choose weighting by category, you can not choose cumulative points for the semester grade, since the point totals would be misleading. After entering this information, press the Escape key to leave this display. Then save this information. Page 16 GRADE BOOK POWER MANUAL 2-18 METHOD TO CALCULATE SEMESTER GRADES To work properly, the grades from the previous quarter (term) must be transferred forward with selections 2 through 6 of the Utility Menu. This selection allows you to calculate semester grades by cumulative points or by weighting each term and the semester exam. If you choose Cumulative Points, the total points earned in the previous term will be added to the points earned in the current term. The semester grade will be based on the total points earned out of the total points possible. This method is best if you have a different number of total points possible in each quarter. If Weighting is chosen, the semester grade is determined by the entered weights for each term and semester exam. The weights for each term and semester exam must total 100% Weight for Quarter (Term) 1 Grade: 40 Weight for Quarter (Term) 2 Grade: 40 Weight of the Semester Exam Grade: 20 Total Weight: 100 If there are no points possible in a term or semester exam, yet that term or semester exam is assigned a percentage weight, that weight will be distributed to the other term or semester exam. For example, if we use the above weights, and the semester exam has not been given yet, the 20% must be distributed to the other terms. Otherwise, 20% of every student's grade would include an F grade (20% of 0 points). Since the terms are weighted equally, the 20% would be distributed equally to the two terms. These weights would change 1st Term to 50% and 2nd Term to 50%. When the semester exam is completed, the grade would be calculated based on the assigned weights (40%, 40% and 20%). The Last Quarter Only method uses only the current quarter to determine the semester grade. The previous quarter grades will be printed on some reports, but they will be ignored in the calculations. The Weighting/12 Point Scale assigns numerical values to the earned letter grades for each term. At the end of the semester, the weighted numerical values are added to determine the final semester grade. After entering this information, press the Escape key to leave this display screen. Since this is an individual class option, save this information before returning to the SET UP MENU. Page 17 GRADE BOOK POWER MANUAL STUDENT NAMES MENU 1. Course Title/Sections Names - Enter/Add New Classes 2. Course Title/Sections Names - Revise 3. Students - Enter/Add New Students to a Class 4. Students - Revise Name/I.D./Text File/SuperData 5. Copy Class 1 Student Names to Other Classes - Elementary 6. PRINT OUT Student Names and I.D.'s - One Class 7. PRINT OUT Student Names - Screen Display - One Class 8. PRINT OUT Student Names - Screen Display - All Classes 9. PRINT OUT Student Names - Vertical List - One Class 10. PRINT OUT Student Names - Vertical List - All Classes 11. PRINT OUT Student Names - Address Labels - One Class 12. Delete Complete Name/Record - One Student 13. Delete All Student Names and Grades - One Class 3-1 ENTER / ADD NEW COURSE TITLES / SECTIONS You can maintain records for up to 10 classes on your diskette. When this option is selected you should enter the course title and section numbers. Usually the name of the course is entered, e.g. EARTH SCIENCE. Usually the period that the class meets is entered, e.g. PERIOD 1. Elementary teachers who combine topics like HEALTH & SCIENCE into one course, should enter HEALTH for the course title and SCIENCE for the section name. Elementary teachers should enter the class with the largest number of students as the first class (CLASS1). Student absences and tardies are taken from CLASS1. Course titles and section names must be entered before adding students to any class. Press ESCAPE when you are done entering your classes. 3-2 REVISE COURSE TITLE / SECTION NAMES The course titles and section names that were entered with selection 1 of this menu can be revised at any time with this selection. 3-3 ENTER / ADD NEW STUDENTS TO A CLASS You can have the records for up to 36 students in each class. Students can be added to your classes at any time. You should enter the student's last name first so the student names can alphabetize if desired. Page 18 GRADE BOOK POWER MANUAL The identification code may be up to 10 letters long. This code might be a home room number, text book number, social security number, etc. If you post student grades, this code can be substituted for the student name on some print outs in place of the student name. If you do not want to enter an identification code, just press the Return key. CLASS 1 Current Student Names for EARTH SCIENCE PERIOD 1 ============================================================= 1 ABRAHAMSON, TOM 16 MILLER, CARRIE 2 ADAMS, CRYSTAL 17 ODELL, LARRY 3 ASHENBRENER, LORI 18 PETERS, LINDA 4 BERRY, DEBBIE 19 PETERSON, SARAH 5 BRONK, SHERI 20 REINKE, BOB 6 BROWN, MELISSA 21 ROBERTS, JAY 7 HAGEN, ANNE 22 SCHMIDT, JIM 8 HAGEN, TAMMY 23 SCHNEIDER, DAVE 9 HOUSTON, DON 24 SORENSON, MARY 10 JACOBS, KEVIN 25 STEVENS, VICKI 11 JOHNSON, PAUL 26 WAGNER, RYAN 12 JORDAN, JEFF 27 WITTENBERG, SUE 13 KELLER, DAN 28 14 KONKLE, JENNY 29 15 MARTIN, AMY 30 28 Student Name: LONG, TERRY I.D. Code: __________ When you have finished entering your student names and identification codes, press the ESCAPE key. Then you will be asked if you want to alphabetize these names. Enter Y for Yes or N for No. The student names and identification codes will be saved to diskette before returning to the STUDENT NAMES MENU. Elementary teachers should only enter the student names and identification codes into class 1. Then use selection 5 of the this menu to quickly copy the names and codes from class 1 to the other classes on the data diskette. 3-4 REVISE STUDENT NAME/I.D./TEXT FILE/SUPERDATA The student information that was entered with selection 3 of this menu can be revised at any time with this selection. First select the class that the student is enrolled in. The student names/I.D./text file/superdata will be displayed. Student absences & tardies may be displayed on the right. Page 19 GRADE BOOK POWER MANUAL Use the Tab key or place the mouse cursor in the new column and press the left mouse button to move between the columns. Display additional help by pressing the F1 function key. The I.D. can be of any format you choose. Some teachers use the student's text book number while others use the school I.D. number. This I.D. would be used when posting grades by I.D. rather than Student Name. Text File is the name of any ASCII file that can be included on individual reports to specific students. The information should be in a ASCII file, up to 12 lines long. The filename is listed in the Text File column. This file must be located on the student data diskette. When individual student reports are printed, the data disk is checked to see if a matching ASCII file exists. If the file exists, the information is included on the individual printout. SuperData is another way to group reports. For example, if the word football was entered after all the football players, you would be able to print reports for just football players. Different SuperData like golf or debate, etc. could be used to generate a different group of reports. After pressing the Escape key to leave this display, you will be asked if you want to alphabetize the names. Enter Y for Yes or N for No. These changes will be automatically saved to diskette. 3-5 ELEMENTARY - COPY CLASS 1 NAMES TO OTHER CLASSES The student names and codes from class 1 will be copied to the other classes. The program works most effectively for elementary teachers if the class with the largest number of students is entered as class number 1. Elementary teachers should enter all student names and identification codes into class 1. Then this selection should be chosen. After the names and codes are copied to each class, you can revise, add or delete student names and identification codes as desired. Student names and I.D. codes are added, revised, and deleted with other selections of this menu. Student names and codes will not be added to any class that contains any previously entered student names. Attendance and tardy information will be taken only from the first class for the student print outs. Page 20 GRADE BOOK POWER MANUAL 3-6 ONE CLASS - PRINT OUT STUDENT NAMES AND I.D.'S A listing of student names and Identification codes is printed with this selection. 3-7,3-8 PRINT OUT STUDENT NAMES - SCREEN DISPLAY Selection 7 prints out for one class. Selection 8 prints out all classes. This selection prints out a student listing as they appear on the data entry screen. Three blank lines will be printed in front of each student name. This is an easy way to print a listing of students that will be gone for a field trip, etc. To print a listing of combined classes, use selection 9 of the LISTS MENU. This print out can also be used for temporarily recording student grades if you don't have immediate access to a computer to enter your grades. It is often much easier to enter grades from one sheet of paper than from 36 copies of unalphabetized papers at a computer. 3-9,3-10 PRINT OUT ALL STUDENT NAMES - VERTICAL LISTING Selection 9 prints out for one class. Selection 10 prints out all classes. This selection prints out a student vertical listing with a line drawn between each name. The Epson printer (#1) prints a series of boxes like a blank gradebook page. If you prefer horizontal lines only, then change the printer to Epson #2. After making your print outs, change your printer back to number 1. This print out can be used for temporarily recording student grades if you don't have immediate access to a computer to enter grades. It is often much easier to enter grades from one sheet of paper than from 36 unalphabetized student papers at a computer. Page 21 GRADE BOOK POWER MANUAL 3-11 DELETE COMPLETE NAME/RECORD - ONE STUDENT The student information that was entered with selection 3 of this menu can be deleted at any time with this selection. First select the class that the student is enrolled in. Then enter the student number. The current student name will be displayed. Below the student name you must enter the word DELETE. If you enter the word DELETE, all information, including name, identification code, and all grades will be removed. An alternative way to keep the information about a student is to EXcuse the student from all future assignments. This is done with the MISSING ASSIGNMENTS MENU. 3-12 DELETE ALL STUDENT NAMES AND GRADES - ONE CLASS All information about a class can be deleted with this selection. First select the number of the class. The current class name will be displayed. Below the class name you must enter the word DELETE. If you enter the word DELETE, all information about the class, including all students, I.D.'s, and all grades will be removed. Use this selection with great care. This selection would be used most often by teachers who have a mixture of classes that last all year and some that last only one quarter or one semester. Page 22 GRADE BOOK POWER MANUAL Chapter 4 - STUDENT ASSIGNMENT MENU STUDENT ASSIGNMENT MENU 1. RECORD Grades of a New Assignment 2. Revise Grades of a Previous Assignment 3. Revise Assignment Title, Points or Category 4. Delete One Assignment for All Students 5. Record/Revise Personal Comments for Quarter 1 6. Semester Exam Grade - Record/Revise 4-1 RECORD GRADES OF A NEW ASSIGNMENT When selections are made from the STUDENT ASSIGNMENT MENU, your list of classes will be displayed. Current Class Names and Section Numbers No. Class Name Section 1 EARTH SCIENCE PERIOD 1 2 EARTH SCIENCE PERIOD 4 3 EARTH SCIENCE PERIOD 5 4 EARTH SCIENCE PERIOD 7 5 ADV. SCIENCE PERIOD 3 Move the cursor to the class to be used to record new assignment grades. The list of student names and previous assignments for the selected class will be read from the diskette. The last 10 assignments that you recorded will be displayed to help prevent you from recording an assignment twice. Press any key to continue. Grades for 60 assignments can be recorded for every student every quarter (term). The semester exam is assignment number 61. This share ware version allows 25 grades to be entered. 4-1-1 ASSIGNMENT TITLE, WEIGHT, AND CATEGORY You may optionally enter a date that will be printed on the individual print outs. The assignment title can be up to 17 letters long. Any number of points may be assigned to an assignment. If this is an EXTRA CREDIT assignment, enter 0 for the number of possible points. Then enter the first letter of the category from the chart. Each category name must start with a different letter. These categories for each class can be changed with the SET UP MENU. Page 23 GRADE BOOK POWER MANUAL Chapter 4 - STUDENT ASSIGNMENT MENU The following screen is displayed: EARTH SCIENCE PERIOD 1 Date (Optional): ________ Press Alt-D to Delete Date Assignment Title: _________________ ╔════════════╗ ║ H=HOMEWORK ║ Possible Points (Weight): ___ ║ L=LAB ║ ║ Q=QUIZ ║ ║ T=TEST ║ Assignment Category: _ ╚════════════╝ 4-1-2 THE DATA ENTRY SCREEN Either numbers or letter grades may be entered on the data entry screen. The top part shows class name, number and name of the assignment and possible points to be earned on the assignment. The class average is displayed after the student scores have been entered. Between 15 and 18 student names are displayed in each column. The number is one-half of the maximum class size from the SET UP MENU. Class: ADV. SCIENCE PERIOD 2 27 Assignment: CHAP 36 READING 10 Possible Points ------------------------------------------------------------ ___ ___ ABRAHAMSON, TOM ___ ___ MILLER, CARRIE ___ ___ ADAMS, CRYSTAL ___ ___ ODELL, LARRY ___ ___ ASHENBRENER, LORI ___ ___ PETERS, LINDA ___ ___ BERRY, DEBBIE ___ ___ PETERSON, SARAH ___ ___ BRONK, SHERI ___ ___ REINKE, BOB ___ ___ BROWN, MELISSA ___ ___ ROBERTS, JAY ___ ___ HAGEN, ANNE ___ ___ SCHMIDT, JIM ___ ___ HAGEN, TAMMY ___ ___ SCHNEIDER, DAVE ___ ___ HOUSTON, DON ___ ___ SORENSON, MARY ___ ___ JACOBS, KEVIN ___ ___ STEVENS, VICKI ___ ___ JOHNSON, PAUL ___ ___ WAGNER, RYAN ___ ___ JORDAN, JEFF ___ ___ WITTENBERG, SUE ___ ___ KELLER, DAN ___ ___ KONKLE, JENNY ___ ___ MARTIN, AMY Page 24 GRADE BOOK POWER MANUAL Chapter 4 - STUDENT ASSIGNMENT MENU 4-1-3 ENTERING NUMBER GRADES If the entered number grade is greater than the number of possible points, a message will be displayed.If you made a mistake when entering the grade, you can reenter the correct grade. The student could have earned a higher point total because extra credit points may have been included in the assignment. 4-1-4 ENTERING LETTER GRADES The letter grades A+, A, A-, B+, B, B-, C+, C, C-, D+, D, D-, and F (or from your custom grading scale) may be entered on the data entry screen. After entering the letter, enter either the + or - or space. The cursor will move to the next student. When the average, category, cumulative, and final grades are calculated, these letter grades are converted to numerical equivalents. The letter grade A+ is converted to 100%. The letter grade of F is converted to 0 percent. The other percentages are found be taking the average of the bottom and top percentages in each letter grade range. Then the percentage is multiplied by the old number of possible points (weight) that were entered with the assignment title, category, and date to determine the points earned. 4-1-5 ENTERING SPECIAL GRADES The following special grades can also be entered on the data entry screen by holding the Alternate key down and pressing the first letter of the special grade. After the special grade is entered, the cursor moves to the next student. Alt-A = ABSENT The letters AB will be recorded on the data entry screen. This grade is ignored when computing the class average and considered equal to 0 when individual student average is computed. Alt-B = BLANK The displayed grade will be blanked out as if no grade was entered for the student. This grade is ignored when computing individual and class averages. This grade is ideal for self-paced courses. Alt-C = CHEAT The letters CH will be recorded on the data entry screen. This grade is considered equivalent to 0 when class and individual student averages are computed. Page 25 GRADE BOOK POWER MANUAL Chapter 4 - STUDENT ASSIGNMENT MENU Alt-E = EXCUSED The letters EX will be recorded on the data entry screen. This grade is ignored when computing the class and individual student averages. This grade is issued when it might be impossible or impractical to make up a missed assignment. Alt-I = INCOMPLETE The letters IN will be recorded on the data entry screen. The grade is considered equivalent to 0 when class and individual student averages are computed. The difference between Alt-I and Alt-A is explained in chapter 11 Miscellaneous Information. Alt-N = NO CREDIT The letters NC will be recorded on the data entry screen. This indicates the assignment was not turned in. This grade is considered equal to 0 when class and individual student averages are computed. Alt-P = PERFECT SCORES FOR CLASS Some teachers give assignments that all or nearly all students get perfect scores. A perfect score will not be entered for those students with a previously entered grade. By entering Alt-P, the possible points (weight) that were entered with the assignment title, and category will be quickly entered for all students. Then it becomes a simple task of using the cursor keys to edit the scores that were not perfect. Alt-U = UNEXCUSED The letters UN will be recorded on the data entry screen. This grade is considered equivalent to 0 when class and individual student averages are computed. 4-1-6 CURSOR MOVEMENT AND SHORTCUTS The Enter key does not have to be pressed after each grade is entered. Any cursor movement keys can be pressed, automatically entering the displayed grade into the computer's memory and moving the cursor to the next place to enter a grade. If the Enter key is pressed, the cursor moves down one student. If the cursor is at the last student, the computer will beep, and the cursor moves to the first displayed student. The mouse can also be used to move around the data entry screen. The BACKSPACE key will delete the digit or letter to the left of the current cursor position. The UP ARROW key moves the cursor to move up one student. If the cursor is at the first student, the computer will beep, and the cursor will move to the last displayed student. The DOWN ARROW key functions identically to the Enter key when the data entry screen is displayed. Page 26 GRADE BOOK POWER MANUAL Chapter 4 - STUDENT ASSIGNMENT MENU The RIGHT ARROW key moves the cursor horizontally to the right column of names. If no name is at this location the cursor will move to the last displayed student name. The LEFT ARROW key moves the cursor horizontally to the left column of student names. The PgUp key moves the cursor to the most previous blank, ABsent, or INcomplete grade. If there are no missing grades, the cursor will remain in the same place. The PgDn key moves the cursor to move to the next blank, ABsent, or INcomplete grade. If there are no missing grades, the cursor will remain in the same place. Alt-1 through Alt-9 moves the cursor a proportional amount on the data entry screen. Alt-1 moves the cursor to the top row. Alt-5 moves the cursor to the middle of the screen. Alt-9 moves the cursor to the last row of student names. The mouse can also select a student. 4-1-7 COMPLETION OF GRADE ENTRY When you have completed entering grades for an assignment, press the ESCAPE key. Near the top of the screen the calculated class average and average letter grade will be displayed. Then the following options will be displayed: <S>ave these grades <C>ontinue entering grades <N>ot save these grades Normally the letter S is entered to save the displayed grades to diskette. After the grades are saved, you will be asked if you want to record other grades for this class. If you answer Y for Yes, the last 10 recorded assignments will be displayed. After pressing any key to continue, you can enter the title, possible points (weight), category, and grades of another assignment. If you had accidentally pressed the ESCAPE key or notice a mistake in the entered grades, you can enter the letter C. The cursor will return to the first displayed name. If the letter N is entered, the displayed grades will not be saved to diskette. Then you will be asked if you want to record other grades for this class. If you answer Y for Yes, you will be ready to record grades for a new assignment. Page 27 GRADE BOOK POWER MANUAL Chapter 4 - STUDENT ASSIGNMENT MENU 4-2 REVISE GRADES OF A PREVIOUS ASSIGNMENT - ONE CLASS if you notice an improperly recorded grade, you can easily revise the grade. After selecting the class, the list of previously recorded assignments will be displayed. Enter the assignment number of the grade to be revised. The data entry screen with all recorded grades for that assignment will be displayed. Class: ADV. SCIENCE PERIOD 2 20 Possible Points 27 Assignment: CHAP 36 READING 15 Class Average C ============================================================= 14 C- ABRAHAMSON, TOM AB AB PETERS, LINDA NC NC ADAMS, CRYSTAL 20 A PETERSON, SARAH AB AB ASHENBRENER, LORI CH CH REINKE, BOB 16 B- BERRY, DEBBIE 17 B ROBERTS, JAY 7 F BRONK, SHERI ___ ___ SCHMIDT, JIM ___ ___ BROWN, MELISSA 16 B- SCHNEIDER, DAVE 14 C- HAGEN, ANNE 17 B SORENSON, MARY 15 C HAGEN, TAMMY 19 A STEVENS, VICKI 20 A HOUSTON, DON 20 A WAGNER, RYAN 16 B- JACOBS, KEVIN 19 A WITTENBERG, SUE ___ ___ JOHNSON, PAUL 19 A JORDAN, JEFF EX EX KELLER, DAN 18 A- KONKLE, JENNY ___ ___ MARTIN, AMY 13 D MILLER, CARRIE UN UN ODELL, LARRY Use the cursor keys or mouse to move to the place to revise the student grade. There are two ways to save these changes and continue revising grades of a different assignment. When you have completed revising the displayed grades, you can press the ESCAPE key. The new class average will be computed and displayed. The revised grades can then be saved to diskette. Then you will be asked if you want to revise other grades for this class. If you answer Y for Yes, the list of previously recorded assignments will be displayed. After selecting the assignment number, you can revise the grades of a different assignment. Page 28 GRADE BOOK POWER MANUAL Chapter 4 - STUDENT ASSIGNMENT MENU Revised grades can also be saved by pressing Function key F10. Pressing F3 will display the previous assignment for the class. Pressing F4 will display the next assignment for the class. Selection 1 of the MISSING ASSIGNMENT MENU allows quick revision of student grades for all assignments that were previously recorded as INcomplete, ABsent, or Blank. Selection 7 of the MISSING ASSIGNMENT MENU lets you revise the grades of all previous assignments for one student. 4-3 REVISE ASSIGNMENT TITLE, POINTS, OR CATEGORY This option also lets the teacher automatically adjust the possible student points on each assignment if desired. After selecting the class number and assignment number to revise, the following screen will be displayed: EARTH SCIENCE PERIOD 1 Date (Optional): MAY 15 New Date (Optional): ________ Assignment Title: CHAP 36 READING NEW TITLE: _________________ ╔════════════╗ ║ H=HOMEWORK ║ Possible Points (Weight): 20 ║ L=LAB ║ New Point Total (Weight): ___ ║ Q=QUIZ ║ ║ T=TEST ║ Assignment Category: Q ╚════════════╝ New Category: _ Adjust Student Points <Y or N>? _ ENTER key = Keep the displayed information To keep the displayed information, just press the ENTER key. If the Possible Points (Weight) was changed and numerical scores were previously entered on the data entry screen, you will be asked if you want to adjust the student points. You would enter N for No if you had made a mistake and just wanted to correct this value. You would probably enter Y for Yes if you wanted to increase the weight of this assignment. Page 29 GRADE BOOK POWER MANUAL Chapter 4 - STUDENT ASSIGNMENT MENU For example, the displayed assignment is worth 20 points. If you changed the point value to 40 points, This assignment would have twice the weight that it previously had. If Y was entered, every student's numerical score would be adjusted automatically for this assignment. For example, if a student had previously scored 15 out of the 20 points, and the weight was doubled to 40 points. The student's grade would automatically be doubled to 30 out of 40 points. If letter grades were previously entered for this assignment, the grades are automatically adjusted when the new weight is multiplied by the numerical equivalent. These changes are automatically saved to the diskette. 4-4 DELETE ONE ASSIGNMENT FOR ALL STUDENTS - ONE CLASS After selecting the class number, the list of previously recorded assignments will be displayed. Enter the number of the assignment to be deleted. The assignment title, possible points, category, and student grades for the assignment will be deleted. 4-5 RECORD/REVISE PERSONAL COMMENTS - CURRENT QUARTER After selecting the class, a data entry screen will be displayed. Up to two personal comments can be printed on individual reports each quarter. The 81 comments available are divided into five groups. Comments 1-15: IN CLASS PARTICIPATION Comments 16-28: ATTITUDE/EFFORT Comments 29-40: HOMEWORK/ASSIGNMENTS Comments 41-62: SKILLS/ABILITY Comments 63-81: BEHAVIOR/DISCIPLINE A complete listing of the 81 comments are included on page 52. The asterisk next to the number indicates a negative comment. These comments can be edited with an ASCII text editor. A total of 81 comments must be present in a revised comment listing. Pressing Alt-W will pop-up a window displaying 16 of the 81 available comments. Pressing the arrow, PgUp, and PgDn keys will display the remaining comments. The Escape key must be pressed to remove this pop-up window before entering the comment numbers. Page 30 GRADE BOOK POWER MANUAL Chapter 4 - STUDENT ASSIGNMENT MENU Enter the comment number on this data entry screen. Pressing Alt-F will flip back and forth between the two comments that can be entered for each student. Pressing Alt-B will blank out a student comment number. A summary of the comments made for each student can be also be printed with this selection. The numbers will not be printed on individual student reports. The comments can be revised with any word processor that can read and save in ASCII format. A total of 81 comments must be present. 4-6 SEMESTER EXAM GRADE - RECORD/REVISE The assignment title is set to SEMESTER EXAM. All letter grades and values that could be entered with regular assignments may be entered. This exam can only be entered in the last quarter (term) of the semester. The semester exam is assignment number 61 and may be displayed and analyzed by entering 61 on the PRINT OUT and ANALYZE MENUS. 4-7 RECORD STUDENT ABSENCES/TARDIES The quarter selected in the SET-UP MENU determines which quarter will be used to record student absences and tardies. You may enter any integer or even a decimal number (14.5) up to 4 characters long for student absences. You may enter any integer up to 4 characters long for student absences. If no information is entered in this display for the student, no information will be printed on the individual student progress report and capsule report about student absences or tardies for that student. Absence and tardy information should only be entered for CLASS1 for elementary school students. This is an additional reason why an elementary teacher's largest class should be CLASS1. Page 31 GRADE BOOK POWER MANUAL Chapter 5 - MISSING ASSIGNMENT MENU MISSING ASSIGNMENT MENU 1. Missing Assignments - Update Grades - One Class 2. Missing Assignments - View/PRINT OUT - One Class 3. Missing Assignments - PRINT OUT - All Classes 4. Missing Assignments - PRINT OUT - Elementary 5. Missing Assignments - PRINT OUT - Secondary 6. Missing Assignments - PRINT OUT - One Student 7. One Student - Revise Grades of Previous Assignments 8. One Student - Excuse from Future Assignments 5-1 UPDATE GRADES OF ALL MISSING ASSIGNMENTS - ONE CLASS This selection is used to quickly update grades that were previously recorded as INcomplete, ABsent, or Blank. After selecting the class, the following screen will be displayed: EARTH SCIENCE PERIOD 1 UPDATE MISSING ASSIGNMENTS STUDENT NAME: ANDERSON, SCOTT Num. Title of Assignment Category Points 27 CHAP 36 READING Q AB/20 Enter the number of points earned: ___ If the Enter key is pressed the ╔════════════════════════╗ displayed grade is not changed. ║ Alt-A = ABSENT -0 ║ You may enter either a letter ║ Alt-B = BLANK ___ ║ grade, a point value, or an ║ Alt-C = CHEAT -0- ║ Alt key combination from the ║ Alt-E = EXCUSED EX ║ chart on the right. Pressing ║ Alt-I = INCOMPLETE -0- ║ the End key will also skip the ║ Alt-N = NO CREDIT -0- ║ rest of the missing assignments ║ Alt-U = UNEXCUSED -0- ║ for the displayed student. ╚════════════════════════╝ Press the ESCAPE key to complete the update for this class. Then the following message will be displayed: Save these Updated Grades to Diskette (Y/N): _ Page 32 GRADE BOOK POWER MANUAL Chapter 5 - MISSING ASSIGNMENT MENU Enter either letter Y or N. If the letter Y is entered, the grades that were updated will be saved to diskette. New class averages for all assignments in this class will also be calculated. Entering the letter N for No will not save these updated grades to diskette. 5-2 VIEW/PRINT OUT ALL MISSING ASSIGNMENTS - ONE CLASS After selecting the class, all grades previously recorded as INcomplete, ABsent, or Blank will be displayed next to the student's name. If no assignments are missing in the selected class an appropriate message will be displayed. Use the arrow keys to scroll this listing. ADV. SCIENCE ALL MISSING ASSIGNMENTS TODAY'S DATE Title of Assignment Category Points CAMPBELL, JOHN BLACK/SILVER CUPS L ___/15 LAWSON, SARAH BLACK/SILVER CUPS L ___/15 ENERGY TRANSFER Q ___/10 You can print a listing of these assignments by entering the letter Y for Yes. Teachers wanting to print the missing assignments grouped by classes on the diskette should use selection 3 on this menu. Elementary teachers wanting to print the missing assignments from all classes grouped by student should use selection 4 on this menu. 5-3 PRINT OUT ALL MISSING ASSIGNMENTS - ALL CLASSES Missing assignments are grouped by class with this selection. All grades for all classes previously recorded as INcomplete, ABsent, or Blank will be printed next to the student's name. If no assignments are missing in the class, an appropriate message will be displayed and printed. If you want view or print the missing assignments for one class, use selection 2 on this menu. 5-4 PRINT OUT ALL MISSING ASSIGNMENTS - ELEMENTARY The missing assignments from all classes the student is entered in will be printed together as a group. All grades for all classes previously recorded as INcomplete, ABsent, or Blank will be printed. If a student is not missing any assignments in any class, no report will be printed. Page 33 GRADE BOOK POWER MANUAL Chapter 5 - MISSING ASSIGNMENT MENU 5-5 PRINT OUT ALL MISSING ASSIGNMENTS - SECONDARY This print out is ideal for individual students. All grades for each student that were previously recorded as INcomplete, ABsent, or Blank will be printed as a separate report. If the student is not missing any assignments, no report will be printed. 5-6 PRINT OUT ALL MISSING ASSIGNMENTS - ONE STUDENT This print out is ideal for the student that returns to school after a lengthy absence. All grades for one student previously recorded as INcomplete, ABsent, or Blank will be printed. If the student is not missing any assignments, an appropriate message will be displayed. 5-7 REVISE GRADES OF PREVIOUS ASSIGNMENTS - ONE STUDENT There may be times when you wish to revise or record many grades of one student. First select the class. Then a listing of all students in that class will be displayed. Enter the student number. Each assignment and the student grade will be displayed. Press the Enter key to keep the displayed grade or enter the revised grade. 5-8 EXCUSE A STUDENT FROM FUTURE ASSIGNMENTS When a student leaves your class and you do not want to delete all information about this student, you should use this selection. A grade of EX (for EXcused) will be automatically entered for this student for all future assignments for the remainder of the current quarter. If you want to set the final quarter grade to EXcused, use selection 7 of the UTILITY MENU. Page 34 GRADE BOOK POWER MANUAL Chapter 6 - PRINT OUT MENU PRINT OUT MENU 1. Individual Report - View/PRINT OUT - One Student 2. Individual Reports - PRINT OUT - One Class 3. Individual Reports - PRINT OUT - All Classes 4. Individual Reports - PRINT OUT - Elementary 5. Individual Reports - PRINT OUT - Deficiency Only 6. Individual Reports - PRINT OUT - Matching SuperData 7. Detailed Records - PRINT OUT - One Class 8. Detailed Records - PRINT OUT - All Classes 9. Detailed Records - SAVE to Diskette - All Classes 10. Category Averages - PRINT OUT - All Classes 11. Category Averages - View/PRINT OUT - One Class 12. Student Summary Reports - PRINT OUT - Elementary 13. Student Capsule Reports - PRINT OUT - SuperData 14. Student Capsule Reports - PRINT OUT - One Class 6-1 VIEW/PRINT OUT INDIVIDUAL REPORT - ONE STUDENT After selecting the class and student number, each assignment title, category, earned grade, possible points (weight), and letter grade is displayed. The running cumulative grade (trend) for the current quarter is displayed in the right column if cumulative points is used to determine the quarter grade. The student's category averages, category points and letter grades, and final point totals and grade are displayed. Entering student number 0 will display the class average. After category averages have been viewed, you may enter the letter P to print this information. Entering the letter V allows viewing of the grading scale. The last quarter grade will also be printed. A grading scale, based on the number of total points possible, or the weights and percentages from the SET UP MENU will be printed. If a message was entered with selection 4 and Yes was chosen for selection 5 of the SET UP MENU, the message will be printed. If Yes was chosen for selection 3, a Parent Signature request will be printed. Personal comments entered with the ASSIGNMENT MENU, will also be printed. If an ASCII text file for the student is found on the student data diskette, it will also be printed. The ASCII text filename is entered on the Names Menu. 6-2 PRINT OUT INDIVIDUAL STUDENT REPORTS - ONE CLASS After selecting the class, all individual student reports will be printed. Page 35 GRADE BOOK POWER MANUAL Chapter 6 - PRINT OUT MENU 6-3 PRINT OUT INDIVIDUAL STUDENT REPORTS - ALL CLASSES The individual student reports of all students in all classes will be printed. Make sure that the printer has enough paper to print all reports. 6-4 PRINT OUT INDIVIDUAL STUDENT REPORTS - ELEMENTARY Since an elementary teacher usually has the same students for many classes, all reports for one student will be printed before advancing to the next student. All individual student reports of all classes will be printed. Make sure that the printer has enough paper to print all these reports. 6-5 PRINT OUT INDIVIDUAL STUDENT REPORTS - DEFICIENCY This selection will search all classes. If the student's current percentage is equal to or below the deficiency percentage entered with this selection, an Individual Student Report will be printed. These reports are ideal for providing guidance counselors with detailed information about students performing below average. Some schools have substituted this report for school deficiency reports. 6-6 PRINT OUT INDIVIDUAL REPORTS - MATCHING SUPERDATA This selection will search all classes. If the student's SuperData is the same as the requested SuperData, an Individual Student Report will be printed. This set of reports is ideal for providing coaches with detailed information about the academic performance of the students. 6-7 PRINT OUT COMPLETE DETAILED RECORDS - ONE CLASS After selecting the class, a detailed record will be printed. The detailed record will include all student names, grades for all assignments, category and final averages. All assignment titles, point values, categories, and the average grade on each assignment will also be printed. This complete information is printed on either 1 or 2 sheets of paper. This complete record can be glued into your school grade book at the end of each quarter. If I.D. was chosen with selection 2 of the SET UP MENU, the detailed record will be sorted before it is printed. Sorting can be by either quarter or semester grade. Page 36 GRADE BOOK POWER MANUAL Chapter 6 - PRINT OUT MENU 6-8 PRINT OUT COMPLETE DETAILED RECORDS - ALL CLASSES The detailed record for every class will be printed. The detailed record will include all student names, grades for all assignments, category and final averages. All assignment dates, titles, point values, categories, and the average grade on each assignment will also be printed. This complete information for each class is printed on either 1 or 2 sheets of paper. This selection should be used periodically to create printed copies of your grades. Complete records can be glued into your school grade book at the end of each quarter. Periodic printing can help prevent panic if your data diskette becomes accidentally damaged. This is also the reason why back-ups of the student data diskette are made. 6-9 SAVE DETAILED GRADES AS ASCII FILES - ALL CLASSES This option saves the detailed record for all classes as an ASCII file on the diskette which can be accessed by other programs. The detailed record includes all student names, grades for all assignments, category and final averages. All assignment dates, titles, point values, categories, and the average grade on each assignment will be saved. If I.D. was selected with selection 2 of the SET UP MENU, the detailed record will be sorted before it is saved. These files can be printed by a program like Sideways(TM) from Funk Software. Three formats are available when making this selection. ASCII, Comma Delimited or Flat. ASCII files save the information exactly as it appears in the .DA_ files. Flat files put a space between each of the assignment grades. Comma Delimited files place each grade between double quotes and a comma. Comma Delimited files can be read by programs like LOTUS 1-2-3. 6-10 PRINT OUR STUDENT CATEGORY AVERAGES - ALL CLASSES Each student's name, category averages, and final average will be printed. If the current term is not the first term of the semester, the previous term totals must be transferred forward with the GRADE UTILITY MENU. Then the last quarter grade will also be printed. The point totals for each student in each category can also be printed with the letter grades if the = key is pressed. Page 37 GRADE BOOK POWER MANUAL Chapter 6 - PRINT OUT MENU 6-11 VIEW/PRINT OUT CATEGORY AVERAGES - ONE CLASS After selecting the class number, each student's name, all category averages, and cumulative average will be displayed. Then you will be asked if you want a PRINT OUT. If the current term is not the first term of the semester, the previous term totals must be transferred forward with the GRADE UTILITY MENU. The point totals for each student in each category can also be printed with the letter grades if the = key is pressed. 6-12 PRINT OUT STUDENT SUMMARY REPORTS - ELEMENTARY This selection will print out a one sheet summary report for each elementary student in your classes. The PRINT OUT includes the school name, teacher and current grade in each class. If a message was entered with selection 4 and Yes was chosen for selection 5 of the SET UP MENU, the message will be printed. If Yes was chosen for selection 3, a Parent Signature request will be printed. If attendance and tardy information is included on this report, that information is taken from class 1. This is why class 1 should be your largest class. 6-13 PRINT OUT STUDENT CAPSULE REPORTS - SUPERDATA This selection prints out one sheet for each student that matches the requested SuperData. The Capsule Report includes the school name, teacher and current grade for each term and the grade for the semester exam (if any). If a message was entered with selection 4 and Yes was chosen for selection 5 of the SET UP MENU, the message will be printed. If Yes was chosen for selection 3, a Parent Signature request is printed. 6-14 PRINT OUT STUDENT CAPSULE REPORTS - ONE CLASS This selection prints out one sheet for each student in the selected class. The Capsule Report includes the school name, teacher and grade for each term and semester exam (if any). If a message was entered with selection 4 and Yes was chosen for selection 5 of the SET UP MENU, the message will be printed. If Yes was chosen for selection 3, a Parent Signature request will be printed. Page 38 GRADE BOOK POWER MANUAL Chapter 7 - ANALYZE DATA MENU ANALYZE DATA MENU 1. One Assignment - View/Sort/PRINT OUT Grades - One Class 2. One Assignment - PRINT OUT Grades/Distribution - Secondary 3. Category - Letter Grades - View/Sort/PRINT OUT - One Class 4. Qtr/Sem - Letter Grades - View/Sort/PRINT OUT - One Class 5. Qtr/Sem - Letter Grades - Sorted PRINT OUT - All Classes 6. Complete Semester Summary - View/PRINT OUT - One Class 7. Complete Semester Summary - PRINT OUT - All Classes 8. Administrative Summary - View/PRINT OUT - Elementary 9. Administrative Summary - View/PRINT OUT - Secondary When ID is chosen on the SET UP MENU (selection 2), these reports use the student I.D. in place of the student name. 7-1 VIEW/SORT GRADES OF ONE ASSIGNMENT - ONE CLASS After selecting the class number and assignment number, a chart will be displayed indicating the student grades on the selected assignment. The numerical and letter grade average for the class will be displayed on the second line. The student's numerical and letter grade will be displayed next to the student's name. 27 Assignment: CHAP 36 READING 15 Class Average 20 Weight ============================================================ 14 C- ABRAHAMSON, TOM AB___ PETERS, LINDA NC F ADAMS, CRYSTAL 20 A PETERSON, SARAH AB___ ASHENBRENER, LORI CH F REINKE, BOB 16 B- BERRY, DEBBIE 17 B ROBERTS, JAY 7 F BRONK, SHERI _____ SCHMIDT, JIM ______ BROWN, MELISSA 16 B- SCHNEIDER, DAVE 14 C- HAGEN, ANNE 17 B SORENSON, MARY 15 C HAGEN, TAMMY 19 A STEVENS, VICKI 20 A HOUSTON, DON 20 A WAGNER, RYAN 16 B- JACOBS, KEVIN 19 A WITTENBERG, SUE IN___ JOHNSON, PAUL 19 A JORDAN, JEFF EX EX KELLER, DAN 18 A- KONKLE, JENNY ______ MARTIN, AMY 13 D MILLER, CARRIE UN F ODELL, LARRY Page 39 GRADE BOOK POWER MANUAL Entering the letter S will sort these grades from highest score to lowest score. Entering the letter P will send the displayed information to the printer. You can print these scores in either sorted or unsorted order. If I.D. was chosen in place of the student name, the student I.D. code will be printed instead of the student name. 7-2 PRINT OUT GRADES/DISTRIBUTION - SECONDARY After selecting the assignment number in each class, a sorted chart will be printed showing the student grades on the selected assignment. A grade distribution chart for all students in the selected classes will also be printed. This selection is useful to print a listing of test results given to several classes. This allows the teacher to quickly view the range of scores, listing the students that have to make up the test, and the class average of the test. The distribution chart is also helpful to show the relative strengths of each class. If I.D. was chosen in place of the student name, the student I.D. code will be printed instead of the student name. 7-3 VIEW/SORT/PRINT OUT CATEGORY GRADES - ONE CLASS After selecting the class and category, a chart will be displayed showing the letter grades and category percentage of the students in the selected class. This chart will look similar to the data entry screen used to record student grades. The displayed grade will show the category percentage and corresponding letter grade. Entering the letter S will sort these grades from highest to lowest. Entering the letter P will send this information to the printer. These grades can be printed in either sorted or unsorted order. If I.D. was chosen in place of the student name, the student I.D. code will be printed instead of the student name. 7-4 VIEW/SORT/PRINT OUT CUMULATIVE GRADES - ONE CLASS After selecting the class, a chart will be displayed showing the letter grades and cumulative percentage of the students in the selected class. Page 40 GRADE BOOK POWER MANUAL Entering the letter S will sort these grades from highest to lowest. Entering the letter P will send this information to the printer. You can print these grades in either sorted or unsorted order. If I.D. was chosen in place of the student name, the student I.D. code will be printed instead of the student name. CUMULATIVE GRADES C Class Average 75% ============================================================ B- 82% ABRAHAMSON, TOM B- 80% MILLER, CARRIE F 59% ADAMS, CRYSTAL C- 71% ODELL, LARRY A 96% ASHENBRENER, LORI C+ 77% PETERS, LINDA B- 80% BERRY, DEBBIE A- 92% PETERSON, SARAH B 85% BRONK, SHERI B- 82% REINKE, BOB D+ 69% BROWN, MELISSA C- 70% ROBERTS, JAY C+ 77% HAGEN, ANNE D+ 67% SCHMIDT, JIM C 76% HAGEN, TAMMY F 59% SCHEINDER, DAVE B- 82% HOUSTON, DON D+ 67% SORENSON, MARY D- 62% JACOBS, KEVIN D+ 68% STEVENS, VICKI B 86% JOHNSON, PAUL F 57% WAGNER, RYAN C+ 77% JORDAN, JEFF D 66% WITTENBERG, SUE EX 83% KELLER, DAN D- 63% KONKLE, JENNY B+ 86% MARTIN, AMY CUMULATIVE GRADES C Class Average 75% ============================================================ A 96% ASHENBRENER, LORI C- 70% ROBERTS, JAY A- 92% PETERSON, SARAH D+ 69% BROWN, MELISSA B+ 86% MARTIN, AMY D+ 68% STEVENS, VICKI B 86% JOHNSON, PAUL D+ 67% SORENSON, VICKI B 85% BRONK, SHERI D+ 67% SCHMIDT, JIM B- 82% ABRAHAMSON, TOM D+ 66% WITTENBERG, SUE B- 82% HOUSTON, DON D- 63% KONKLE, JENNY B- 82% REINKE, BOB D- 62% JACOBS, KEVIN B- 80% BERRY, DEBBIE F 59% SCHNEIDER, DAVE B- 80% MILLER, CARRIE F 59% ADAMS, CRYSTAL C+ 77% JORDAN, JEFF F 57% WAGNER, RYAN C+ 77% HAGEN, ANNE EX 83% KELLER, DAN C+ 77% PETERS, LINDA C 76% HAGEN, TAMMY C- 71% ODELL, LARRY Page 41 GRADE BOOK POWER MANUAL 7-5 PRINT OUT SORTED CUMULATIVE GRADES - ALL CLASSES The sorted cumulative grades of all students in all classes will be printed. If I.D. was chosen in place of the student name, the student I.D. code will be printed instead of the student name. A distribution chart of all cumulative grades for all students in all classes will also be printed. 7-6 VIEW/PRINT OUT QTR/SEMESTER SUMMARY - ONE CLASS After selecting the class, the student name, both quarter grades, semester exam grade, and semester grade will be displayed. If I.D. was chosen with the SET UP MENU, the student I.D. code will be printed instead of the student name. 7-7 PRINT OUT QUARTER/SEMESTER SUMMARY - ALL CLASSES The student name, both quarter grades, semester exam grade, and semester grade will be printed for all classes. If I.D. was chosen with the SET UP MENU, the student I.D. code will be printed instead of the student name. 7-8 VIEW/PRINT OUT ADMINISTRATIVE SUMMARY - ELEMENTARY The student name and the cumulative letter grades in all classes will be printed. A grade distribution chart for all students will also be printed. 7-9 VIEW/PRINT OUT ADMINISTRATIVE SUMMARY - SECONDARY The cumulative letter grade distribution of all students will be printed. In addition, up to 33 students with a letter grade of F (bottom on the custom scale) or Incomplete will be printed below the distribution chart. Page 42 GRADE BOOK POWER MANUAL UTILITY MENU 1. Copy Only Names / I.D.'s to New Diskette - All Classes 2. Transfer Grade Totals to Next Term 3. Adjust Current Term Percent / Letter Grade - One Class 4. Adjust Current Semester Percent / Letter Grade - One Class 5. Adjust Transferred Grade/Point Totals - One Student 6. Transfer One Student's Grades to a New Class 8-1 COPY ONLY NAME/I.D.'S TO NEW DISKETTE - ALL CLASSES Student names and I.D. codes from your original student data diskette are placed on a new diskette with blank data files. The new data diskette may be for the Current Semester or Next Semester. The Set Up Menu determines if 2 or 3 grading terms will be created for each semester. Some school districts use two-9 week term per semester. Other school districts use three-6 week terms per semester. No assignments or student grades will be placed on the new diskette. If the Escape key is pressed during the copying procedure, the copying will be aborted and you will return to the Utility Menu. A blank data diskette for the current semester could be used to record more than 60 assignments per quarter for each student. For example, a teacher may wish to place all daily grades on one data diskette, and summarize these daily scores with weekly quiz and test scores on another data diskette. The student would then be given two very complete print outs for each quarter. A different blank data diskette should be used for each semester. When this selection is used, the quarter (term) number will be automatically advanced. After the student names and I.D. codes are read from the source (ORIGINAL) student data diskette is read, REMOVE that diskette and INSERT the NEW student data diskette in that drive. Names, I.D.'s, and two empty class files for recording the new assignments will be created for you. If the new .DA_ file already exists, GRADE BOOK POWER will not create a new file that would destroy your existing data. Page 43 GRADE BOOK POWER MANUAL 8-2 TRANSFER TOTALS TO NEXT QUARTER (TERM) These selections use the same method to transfer grades and point subtotals to the next quarter. Selections in red or with a bullet to the left of the choice can not be selected because the term is in the opposite semester. The grades for each quarter (term) are stored on each diskette. At the end of each term, use these selections to transfer the student point totals and quarter grades to the next term of the semester. Print outs that include the LAST QTR grade use the grade and point totals that have been transferred with these selection. These points are NOT included in the student's semester grade if Last Quarter Only was chosen as the method to calculate semester grade with the SET UP MENU. 8-3,8-4 ADJUST CURRENT TERM / SEMESTER PERCENT / LETTER GRADE This description applies to both adjusting the current quarter and current semester grade. Occasionally it might be necessary to adjust a student's cumulative and current quarter percent or letter grades. Pressing Alt-F lets you flip between entering the new percent or Letter Grade. If a percentage, letter grade or special grade is entered, this grade will override the grade that the student really earned. This new grade will be printed on all reports for the student and used in all calculations and distributions. The student point totals are not changed. If no change is made, the regular grade that the student earns will be printed on all reports. To blank out the adjusted grade, enter Alt-B for Blank. Enter Alt-I for INcomplete. If Alt-E for EXcused is entered, the Individual Student Report of the PRINT OUT MENU will not be printed for this student. 8-5 ADJUST LAST QUARTER POINTS/GRADE - ONE STUDENT Many print outs include the student's previous quarter points and grades that were transferred with selections 2, 3, 4, 5, or 6 of this menu. These points and grades can be adjusted with this selection. After selecting the class and student number, the following screen will be displayed: Page 44 GRADE BOOK POWER MANUAL EARTH SCIENCE PERIOD 1 Student Name: SCHNEIDER, DAVE Quarter 3 Points Earned: 592 New POINTS EARNED Total: ____ Quarter 3 Possible Points: 995 New POSSIBLE POINTS Total: ____ Quarter 3 Letter Grade: F 59% New Grade: __ Enter new point totals or keep the displayed information. If a new point total is entered, a suggested grade is displayed. The suggested grade is determined by the new point totals and grading percentages from the SET UP MENU. To save the new grade to diskette you must enter that grade. The new point totals will be included on print outs that include last quarter grades. These changes are overwritten if grades are transferred forward with the UTILITY MENU. These points are NOT included in the student's semester grade if Last Quarter Only was chosen as the method to calculate semester grades with the SET UP MENU. 8-6 TRANSFER ONE STUDENT'S GRADES TO A DIFFERENT CLASS When a student transfers to a different section of a course you teach, you can copy the student's name, I.D. code, and grades to the new class. First select the current class the student is in, then the student number, then the class that the student will be transferred to. This selection assumes the same assignments were entered in the same order in both classes. If assignments were not entered in the same order, use selection 3 of the NAMES MENU to add the student to the new class. This student will receive an EXcused grade for previously entered assignments in the new class. Then use selection 7 of the MISSING ASSIGNMENT MENU to revise the EXcused grades. Page 45 GRADE BOOK POWER MANUAL No information is removed from the original class. To delete all student information from the original class, use selection 11 of the NAMES MENU. To keep all information about this student in the original class, EXcuse the student from future assignments in the original class. This is done by selection 8 of the MISSING ASSIGNMENT MENU. Page 46 GRADE BOOK POWER MANUAL LISTS MENU 1. Create Combined Quarter/Semester Listing File 2. Quarter/Semester Grades - View/PRINT OUT - Top 20 3. Quarter/Semester Grades - PRINT OUT - All Classes 4. Quarter/Semester Grades - PRINT OUT - Secondary 5. Improvement from Last Qtr - View/PRINT OUT - Top 20 6. Improvement from Last Qtr - PRINT OUT - All Classes 7. Deficiency Students Only - PRINT OUT - All Classes 8. Super Data Students Only - PRINT OUT - All Classes 9. Alphabetical Listing - PRINT OUT - Secondary 9-1 CREATE COMBINED QUARTER/SEMESTER LISTING FILE This selection is used to combine summary information into a new file. Other selections on this menu use this file. This new file CLASSALL.TMP includes the student name, I.D., superdata, class, marker to identify missing homework, current quarter grade, semester grade, and improvement from previous quarter. If the letter M is displayed or included with printouts from this menu, it indicates the student is missing an assignment. If I.D. was selected on the SET UP MENU, printouts use the I.D. instead of the student name. 9-2,9-3 QUARTER/SEMESTER GRADE LISTINGS You will be asked if the quarter or semester grades should be used to determine student rankings. Selection 2 allows you to view and optionally print the top 20 students from all classes. Selection 3 will rank all students from all classes and make a printout. Selection 4 allows you to choose which classes will be included in the combined rankings. You will be asked if you want to alphabetize the list (by either name or I.D.), and if you want to include the rank number on the complete print outs. If the letter M is included on the printouts, it indicates the student is missing an assignment. 9-5,9-6 IMPROVEMENT FROM LAST QUARTER Selection 5 allows you to view and optionally print the 20 most improved students from all classes. Selection 6 will rank all students from all classes according to their improvement from the previous quarter and make a printout. You will be asked if you want to alphabetize the list (by either name or I.D.), and if you want to include the rank number on the complete print out. If the letter M is included on the printouts, it indicates the student is missing an assignment. These selections can not be made if the current quarter is the first quarter of a semester. Page 47 GRADE BOOK POWER MANUAL 9-7,9-8 DEFICIENCY AND SUPERDATA RANKINGS Selection 7 will include all students that have a percentage equal to or less than the deficiency percentage. Selection 8 will include all students that have superdata matching the requested superdata. You will be asked if you want to alphabetize the list (by either name or I.D.), and if you want to include the rank number on the complete print out. If the letter M is included on the printouts, it indicates the student is missing an assignment. These selections are most useful to make a one page summary report of students matching either the superdata or earning a low percentage. 9-9 ALPHABETICAL LISTING This selection allows you to choose which classes will be included on the alphabetized print out. You will also have the option to include the class name and section. Secondary teachers could pick and choose which classes to include. Elementary teachers could choose their largest class which is recommended to be the first class. This selection was designed to just print the student names and optionally the class name and section. If you desire a student listing with horizontal lines drawn between the student names use the vertical print out from the STUDENT NAMES MENU. If you desire the student names with three blank lines in front of their names, use the screen display print out from the STUDENT NAMES MENU. Page 48 GRADE BOOK POWER MANUAL EXTRA MENU 1. Reset Printer 2. Advance Paper 3. Form Feed 4. Advance Student Number 5. Advance Class Number 6. Run Grade Modules 7. Back Up Student Data Diskette 8. PRINT OUT Class Settings 9. Change Miscellaneous 10. Change Colors 11. Order Information 10-1 RESET THE PRINTER This selection will send codes to reset the printer. 10-2 ADVANCE PAPER This selection will advance the paper in the printer 1 line. 10-3 FORM FEED This selection will eject the current page from the printer. 10-4 ADVANCE STUDENT NUMBER You do not have to start printing individual reports with student number 1. When this selection is chosen, enter the new starting number. Printing will begin with the student number you entered and end with the last student in the class. 10-5 ADVANCE CLASS NUMBER When printing reports for all classes, you do not have to always start with class number 1. When this selection is chosen, enter the new class number. Printing will begin with this class and end with the last class. The starting class number will remain active until you leave GRADE BOOK POWER or reset this number back to 1. Page 49 GRADE BOOK POWER MANUAL 10-6 RUN GRADE MODULES WISCO Computing may develop and other programmers may write other modules that use the information from the GRADE BOOK POWER name, data, and listing files. Examples of other modules include attendance, graphics routines, special class cards, word processing, etc. Others have written modules to access the information in the GRADE BOOK POWER file. The module name should start with the letter G and be two letters long. For example an attendance module could have the filename GA.EXE. When this selection is made, you will be asked to enter the module name. You would enter the letter A. Your computer would run the GA.EXE program. 10-7 MAKING A BACK UP OF THE STUDENT DATA DISKETTE This selection lets you automatically make a back up copy of the student data diskette without using the DOS utilities. Follow the instructions on the screen. Do not remove the original student data diskette from the disk drive. First, enter the BACK UP drive letter and (subdirectory). You may press the ESCAPE key to leave this selection. If necessary, place a formatted diskette in the BACK UP disk drive. Pressing any regular key except ESCAPE will start the BACK UP process. All student data files will be read and copied to the back up diskette. If the BACK UP diskette was in the drive that normally contains the program diskette, return the GRADE BOOK POWER program diskette to that disk drive. Then press any key to continue. If your original data diskette becomes damaged, you will have to read the student data from your back up diskette. This is easily done. Use the DOS program COPY or XCOPY to copy all files from your backup diskette to a new data diskette. GRADE BOOK POWER can be started with the command GRADES /J You will be asked to enter the drive containing the student data. Enter the Drive (and subdirectory). You should then either save the new drive information by saving the information with the SET UP MENU, or make a back up of this data disk on another floppy. Leave GRADE BOOK POWER, start the program over with GRADES /J Then enter the old drive with the diskette containing the student data. Page 50 GRADE BOOK POWER MANUAL 10-8 PRINT OUT CLASS SETTINGS This selection allows you to print out the individual class settings. The SET UP MENU allows each class to have different settings. The letter-percentage equivalents, categories, methods to calculate quarter and semester grades, weights of each category (if applicable), and weights of each grading quarter (term) and semester exam (if applicable). 10-9 REVISE/REVIEW MISCELLANEOUS SETTINGS These selections allow you to lock out Elementary or Secondary level options on the Pull-down Menus. This can prevent you from accidentally making a wrong selection. If your printer is capable of using condensed pitch (16.67 cpi), you can print the detailed reports with either condensed or 10 pitch. Two sizes of vertical listing squares and optional support for the sheet feeder is available for Epson printers. Laser-Jet and Desk-Jet printers do not normally have fixed-width 12 character per inch printing. You must download a soft font or use a font cartridge to support 12 pitch. 10-10 REVISE/REVIEW GRADE BOOK POWER COLORS Up to 127 color combinations may be used by GRADE BOOK POWER. When this selection is made, a chart showing the 127 color combinations and their associated numbers is displayed. Following are the default values for screen colors. You may enter different numbers from the displayed chart: Normal Screen Colors: 023 Help Screen Colors: 113 Pull Down Menu Colors: 043 Error Colors: 079 Text Entry Colors: 112 Selection Bar Color: 007 When you have finished entering this information, press the Escape key. Then enter a number for the mouse cursor color. The (1-7) number refers to the chart column. For example 4 represents red. 10-11 ORDERING INFORMATION GRADE BOOK POWER may be purchased directly from WISCO Computing. Purchasing direct guarantees you the latest version of this program. Program prices are displayed when this selection is made. Page 51 GRADE BOOK POWER MANUAL Personal Comments to Add to Individual Reports: IN CLASS PARTICIPATION SKILLS/ABILITY 1. Asks pertinent questions 41. Demonstrates originality 2. Demonstrates leadership 42. Demonstrates good study habits 3. Effective group participation 43. Effective writing ability 4. Good lab student 44. Excellent student 5. Leader in group activities 45. Good reading comprehension 6. Participates well in class 46. Intellectually eager 7. Pleasure to have in class 47. Shows mastery of research skills 8. Shows good listening skills 48. Working up to ability 9. Shows good speaking skills 49. Works well independently 10.*Difficulty expressing ideas 50.*Erratic progress 11.*Does not participate in class 51.*Extra practice would be helpful 12.*Does not work well in open lab 52.*Lacks writing ability 13.*Hinders group performance 53.*Needs additional help 14.*Minimal group participation 54.*Needs to improve speaking skills 15.*Shows poor listening skills 55.*Needs to improve study habits 56.*Not working up to ability ATTITUDE/EFFORT 57.*Poor reading comprehension 16. Displays commendable effort 58.*Poor reasoning skills 17. Displays consistent effort 59.*Poor writing skills 18. Eager to learn 60.*Shows little effort to improve 19. Shows improvement 61.*Tries but cannot master skills 20. Shows interest in work 62.*Weak in basic skills 21. Shows pride in work BEHAVIOR/DISCIPLINE/OTHER 22.*Constantly complains 63. Accepts responsibility 23.*Lack of motivation 64. Cooperative, courteous student 24.*Lacks serious attitude 65. Has paid lab activity fee 25.*Negative attitude 66. Pleasant, friendly student 26.*No response to offer to help 27.*Personal effort unsatisfactory 67.*Absent too often 28.*Works only enough to pass 68.*Avoids responsibilities 69.*Displays unacceptable behavior HOMEWORK/ASSIGNMENTS 70.*Disregards class rules 29. Assignments done very neatly 71.*Has conflicting activities 30. Does well on daily work 72.*Has not paid lab activity fee 31. Does well on class projects 73.*Lacks respect for classmates 74.*Lacks respect for teacher 32.*Careless work 75.*Please call for conference 33.*Does not read assignments 76.*Self discipline needed 34.*Does homework without learning 77.*Socializes too much in class 35.*Fails to complete assignments 78.*Tardy too often 36.*Fails to complete make up work 79.*Tired and listless in class 37.*Homework incomplete 80.*Unwise use of class time 38.*Lab reports need improvement 81.*Unwise use of lab time 39.*Low test/quiz scores 40.*Poor penmanship Page 52 GRADE BOOK POWER MANUAL 11-2 DIFFERENCE BETWEEN ALT-A AND ALT-I This is a more complete explanation about the difference between entering Alt-A for ABsent and Alt-I for INcomplete. In both cases the grade is assumed to be a zero until it is made up. It is counted as a 0 when the individual student average is calculated. For the class average, ABsent is ignored in the computation, INcomplete is counted as a zero. For example, if you had 4 students in your class and gave a test worth 100 points. Let's assume that 2 of the students had perfect scores of 100. The other 2 students were absent. The average of the test could be figured two ways. 1) just from those students taking the test (100 + 100)/2 = 100% average (100 + 100 + AB + AB)/2 = 100% average OR 2) the average of all students in the class (100 + 100 + 0 + 0)/4 = 50% average (100 + 100 + IN + IN)/4 = 50% average In the first case Alt-A for ABsent was entered. In the second case Alt-I for INcomplete was used. The quickest way to update missing assignments is to use the update option, not the revise assignment grades. The grades that were entered as INcomplete, ABsent, or ___Blank will be automatically displayed for fast update. Page 53 GRADE BOOK POWER MANUAL 11-3 FILES CREATED BY GRADE BOOK POWER The file CO is created on the program diskette. It contains the printer codes and drive to search for student data. The file CONFIG.GRD is created on the student data diskette. It contains your course title and section names, percentages representing different letter grades, printer number, and the information displayed on the Program Set Up Menu. All files starting with CLASS1. are used for the first class recorded on the Student Names Menu. Files ending with .NA1 and .NA2 contain the names and I.D. codes for students in the class. Individual class settings (categories, method to calculate quarter and semester grades, and weights) are also in the .NA1 and NA2 files. Files ending with .DA1 contain the assignments and student points for all grades in quarter 1. Files ending with .DA2 contain the assignments and student points for all grades in quarter 2. Files such as CLASS1.GRD are ASCII files created by selection 9 of the PRINT OUT Menu. These files can be printed by a program such as Sideways(TM) by Funk Software. The file CLASSALL.TMP is the listing file created with selection 1 of the LISTS MENU. 11-4 GETTING READY FOR A NEW SCHOOL YEAR The first time you use the program, you should copy all files from the distribution diskette to a formatted disk that contains the file COMMAND.COM. The manual refers to this disk as the program disk. Also have a blank formatted student data diskette ready. If you have previously used the program disk, remove the file CO from the program diskette. If you are going to reuse your student data diskette, erase all the files from your data diskette. Then follow the instructions on Page 8 of this manual. If these instructions change, or if new features are added to GRADE BOOK POWER, the information will be in a README file located on the diskette. 11-5 ENHANCEMENTS PLANNED FOR GRADE BOOK POWER Hooks have been included so GRADE BOOK POWER data files can be access by other modules written by WISCO COMPUTING or by other authors. Ideas for additional modules include graphics routines, seating chart maker, and attendance. Customer requests will determine which modules are added to this powerful program. Page 54 Computer Programs from: WISCO COMPUTING P. O. Box 8 Wisconsin Rapids, WI 54495-0008 (715) 423-8189 Quantity Product Unit Price _____ GRADEBOOK POWER IBM 512K Indiv. License $59.00 _____ GRADING SKILLS POWER IBM 512K Indiv. License $59.00 _____ CROSSWORD POWER IBM 384K Indiv. License $39.95 _____ VOCABULARY POWER IBM 384K Indiv. License $39.95 _____ SURVEY POWER IBM 512K Indiv. License $59.95 ------------------------------- A Site License is available for all products at 3 times the cost of an Individual License. A Site License allows all employees performing their duties for the Site to legally use the program. _____ __________________________________ Site License __________ -------------------------------- _____ Extra GRADEBOOK POWER MANUALS with Site License $2.00 ea. _____ Extra GRADING SKILLS POWER MANUALS/Site License $2.00 ea. _____ Extra CROSSWORD POWER MANUALS with Site License .50 ea. _____ Extra VOCABULARY POWER MANUALS with Site License .50 ea. _____ Extra SURVEY POWER MANUALS with Site License $2.00 ea. ------------------------------- ---------- SUB TOTAL __________ WISCONSIN SALES TAX 5% __________ TOTAL SHIPPING $2.00 ---------- TOTAL ORDER __________ FOREIGN CUSTOMERS - PAYMENT MUST BE IN US DOLLARS ------------------------------------------------------------------ Form ASP-BBS Please ship the latest version of these programs to: Registered Owner___________________________________________________ Street Address_____________________________________________________ City___________________________ State______ Zip Code______________ IBM Disk Size Needed - (select either 3 1/2" or 5 1/4") __________ Circle Method of Payment CHECK Money Order VISA MasterCard Name on Credit Card________________________________________________ Card No._______________________________________ Exp. 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