RISC DISC 1/RISC_DISC_1.iso/commercial/acp/easymoney/Help

Text File | 1994-10-06 | 10.3 KB | 203 lines

                           EasyMoney

            For more details or to purchase contact ACP Ltd
               PO Box 319, Lightwater, Surrey, GU18 5PW
                Tel: [phone]  Fax: [phone]

EasyMoney is an entry level accounts program. It is suitable for first time
users and those new to computer accounts software. It will also appeal to
those experienced users with smaller business that do not require the
complexity of a larger accounts system. This simple and easy to use program
records cash type transactions. It is designed for the smaller cash based
business, or those wishing to start using a straightforward accounts
program and then upgrade to the Enterprise Accounts or Enterprise
Professional programs at a later stage.

It is ideal for "Home Office" type situations such as businesses run from
home, small clubs like scouts, youth clubs, and social clubs, and PTA
organisations. This is the ideal starting point for those wishing to
computerise their accounts. Firstly, because it is a true accounts program
offering ease of use and a low cost. Secondly, because being the entry level
for the Enterprise Accounts System, a continuous upgrade path is available
from home office level right up to Enterprise Professional with Payroll in
easy stages as the business grows.

Facilities in EasyMoney

Income: Money received from... Sales, Sale of an asset,
        Money drawn from a loan or capital introduced.
  All money received can be paid into the cash or bank accounts, money can
  be banked at any time (any number of cash and bank accounts are permitted).

Expenses: Expenses paid by cash/cheque/credit card/or petty cash
          Stock purchases, Asset purchases, Pay off a Loan, Pay the VAT.
  All credit card payments are sent to a credit card account where they are
  totalled until the credit card payment is made.

Transfers: Cash drawn from the bank, Petty cash drawn from bank or cash
           Bank transfer (between bank accounts)
           Depreciation of an asset
           Adjustment to allow transfers from one category of income or
             expenses to another.

Reports: A range of printed documents can be produced covering:
         All categories of income and expenses
         Transaction listings including all items in any expense or
           income category, and a full listing of the cash and bank
           accounts.
         Profit & Loss account

Full VAT facilities are provided including VAT Return and the latest EC VAT
requirements for the single market from 1st January 1993.

Automatic standing orders facility covering Income received, Expenses
paid out, and Transfers such as Loan and HP repayments.

Specification

The EasyMoney program will run multi-tasking with no restrictions on
any Acorn 32bit computer with 1mb of memory. A minimum of 1 floppy disc
drive is required, and it will also run on a hard disc, and with any
printer supported by RISC-OS printer drivers. This demonstration disc
is configured for use with RISC OS3. To use the program under RISC OS2
please contact ACP Ltd for details.

USING THE DEMONSTRATION PROGRAM

This help file is in the form of a tutorial that will explain how to
start up the system and will demonstrate the methods used to access
the many facilities, with some examples of the multi-tasking
operations. To run the program, double click on the !EasyMoney icon.

STARTING THE PROGRAM

To start the program, click on the !EasyMoney icon on the icon bar. The
Working date dialogue box is displayed.

The Working date is used as the standard date throughout the program.
This can be today's actual date, but other dates can also be used, for
example if information is being entered for yesterday, or last week.
Once set, items can still be entered with a different date if the need
arises. For this example, just click on OK and the EasyMoney
Control Panel will be displayed.

The Control Panel provides access to all parts of the program. It displays
four pictures that represent four specific areas of the program, and
provides quick and easy access to the facilities in each section. The
Control Panel shows the name of the person or organisation that owns the
program, together with the current Batch number and the Working date.

In this example, we will enter two everyday transaction to the
program, and then demonstrate some of the powerful multi-tasking
facilities of EasyMoney. Before starting to use the program, it is
important to understand how the four sections of the program relate to
the pictures on the Control Panel. The first picture, Maintain, covers
those areas of the program that relate to setting up, creating the
categories that will list all the business transactions, and other
features that are used from time to time, such as printing reports and
the VAT return.

The remaining three pictures cover the actual handling of money. They are
the everyday transactions that will be recorded by the program. They cover
three areas. The first, named Received, covers all Money Received from any
source. It is entered here and it will be recorded in the appropriate part
of the program. The next picture, called Paid out, covers all Money Paid out.
The final picture, Transfer, covers all money transferred from one place to
another within the program, such as transfers between bank accounts.

Maintain

Place the pointer over the Maintain picture and click. A menu entitled
Maintain will appear. A menu of this type will appear when clicking over
any picture. It is possible to click on the picture or the name. The items
listed here are the things that cover the general running of the program.
Edit categories is particularly important as it is used to set up the
specific categories required for each business. A category is required for
each area of income, such as cash sales or credit card sales. A category
is also required for each area of expenses such as Petrol, Postage and Rates.
Click on Edit category. The dialogue box will be displayed. Click on the
arrows alongside the name to see a selection of the categories set up in
this demonstration program. Click on Cancel to close the box.

Money received

In this example, the program has been set up to do the accounts of a small
shop. At the end of the day, the money received has to be entered. Click on
the Received picture. A menu listing all the possible types of income is
displayed. Click on the top item, Money from sales. A dialogue box is
displayed. A dialogue box of this type is displayed from every menu entry
on the Received, Paid out and Transfer menu's. In this case, it asks us to
enter the amount of money received in the Menswear department. Enter an
amount, e.g. £50 in the Amount box and press Return. This is the amount
including VAT. Enter a 1 in the VAT box, press Return and the VAT amount
will be calculated and displayed. Click OK to file the details on disc.
This is a simple entry of money received. This process can be repeated,
e.g. if money has been received in several departments.

Money paid out

The next entry will be for some petrol bought on a credit card. As this is
money paid out, click on the paid out picture, and then click on the top
item Paid Cash/chq/ccard. This displays the first expense category at the
top of the box, which is postage. This is not the correct category as our
expense is for petrol. Delete the word postage and enter the letters "motor".
Press return, and the desired category "Petrol and motor costs" is displayed.
Enter the word Petrol in the Reference box to explain what it is for. Enter
the Amount as 20.00 and VAT code 1. The left hand side of the box has 3
radio buttons entitled Cash, Bank and C/card. These indicate how the
payment was made. Click on C/card as this payment was by credit card. The
credit card account is shown at the bottom of the box. As many credit card
accounts as required can be set up. Click OK to file the details on disc.

Multi-tasking

The multi-tasking facilities of EasyMoney mean that it is not necessary
to abandon a partly finished operation in order to do something else.
Click on the Maintain picture to display the Maintain menu and select
Edit category. Let us assume that there is an urgent need to change the
rate of VAT.

Click on the Maintain picture to display the Maintain menu. Move to the
bottom of the menu and move to the right over the Set up option. The Set up
option provides all the setting up requirements, such as the owners name
and the rates of VAT. It also includes hard disc backup and restore
routines, and the Automatic standing order facility. Now click on the
Edit VAT rates option. This opens the VAT rates dialogue box and the
rates can be altered. As can be seen, more than one dialogue box can be
open at any time. There is no limit to the number of boxes that can be
open at any time in EasyMoney, except that only one transaction box can
be open at a time. This multi-tasking ability is an extremely useful
facility. For example, while entering money paid out, Edit category could
be opened and the balance of the bank account viewed in order to see that
there were sufficient funds available to cover the cheque.

Printing

Any report or printed document will display a Print/Save dialogue box.
To print a document either drag the text icon to a RISC-OS printer
driver, or click on the Print button. To save the document as a text
file, drag the text icon to a directory viewer. To view the document
on the screen, click on the Screen button and a window will display
the report on the screen.

The document can also be viewed on the screen using the !Edit
application. Before selecting the report, run the !Edit application.
Drag the text icon from this box onto the !Edit application on the
icon bar. The report will be displayed. This principle can also be
used for other applications, e.g. drag to a DTP program and add styles
before printing.

Follow the principles of this example to examine the other parts of the
program. This demonstration disc is a fully working program with two
exceptions. Firstly, nothing will be saved onto the disc. The disc
contains sample data files and the information from them will be
displayed where appropriate, but no changes and no new items will be saved.
Secondly, the reports routine will only print a selection of sample
documents.

                      EasyMoney costs £99.00 + VAT

              For more details or to purchase contact ACP Ltd
                 PO Box 319, Lightwater, Surrey, GU18 5PW
                  Tel: [phone]  Fax: [phone]