PC World 1999 February

home *** CD-ROM | disk | FTP | other *** search

/ PC World 1999 February / PCWorld_1999-02_cd.bin / software / Zkuste / DoubleP / Readme.txt < prev

Wrap

Text File | 1998-09-01 | 20.8 KB | 493 lines

DoublePage macro for Microsoft Word for Windows Copyright ⌐ 1998 Mr. Jean P. Donato. All rights reserved. PLEASE READ THE ENTIRE CONTENTS OF THIS FILE. IT IS UPDATED EVERY TIME A NEW VERSION OF DOUBLEPAGE IS RELEASED. *************************************************************************** * WARNING * * THE INFORMATION AND CODE PROVIDED IS PROVIDED AS IS WITHOUT WARRANTY * * OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO * * THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR * * PURPOSE. IN NO EVENT SHALL JEAN P. DONATO BE LIABLE FOR ANY DAMAGES * * WHATSOEVER INCLUDING DIRECT, INDIRECT, INCIDENTAL, CONSEQUENTIAL, LOSS * * OF BUSINESS PROFITS OR SPECIAL DAMAGES, EVEN IF JEAN P. DONATO HAS BEEN * * ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. * *************************************************************************** ********************************************************************** * FREEWARE * * I do not charge any fee for the use of the DoublePage macro. * * This archive may be included on Bulletin Board Systems, Internet * * archive sites and on CD-ROM collections distributed by such * * sites, provided any charge is solely to recover the cost of * * distribution. Any such distribution must contain the complete * * unmodified archive, including this file. * ********************************************************************** DESCRIPTION =========== DoublePage is a Microsoft Word for Windows macro that prints a document in a 2-column landscape format on the default printer. (In some printer drivers that capability is built-in but for most of them it is not.) It will typically print about one page per column; hence it is a great way to cut down on paper costs and waste. Now it can even optionally print on both sides of the sheet for even greater paper savings! On every page of the printout, it will also optionally add its own special footer giving the name of the document, the date and time it was printed, and the page number. DoublePage will not modify the actual document. Rather, it will create a temporary document in memory which will be deleted after printing. However, as with any such utility, you should always make regular backups of your files just to be sure. REQUIREMENTS ============ DoublePage requires you to have Microsoft Word for Windows properly installed. Two versions are included in this archive: one for Word 6.0 & 7.0 (contained in DPAGE.DOT) and another for Word 97 (contained in DPAGEW97.DOT). It has been developed on the English US version of Microsoft Word, on Windows 95. It also includes automatic built-in support for these other platforms: French, French Canadian, and German. If your are using a different Word version, DoublePage will still attempt to run, but the results may or may not be satisfactory. Also, DoublePage should work but has never been tested under Windows 98 or NT. At present these configurations are not supported. LIMITATIONS AND COMMENTS ======================== DoublePage works best with plain text documents. It will work with other document types however (provided Word can load them, of course) with the following considerations. Some special objects or options often cannot be readily reformatted in a 2-column layout, and they include: pictures, frame data, styles other than the default Normal, etc. But DoublePage will try to work around these obstacles to produce the best possible printout! DoublePage will remove the frames (but not the data inside them) which prevent 2-column formatting. It may or may not change your document's styles on the printout, depending on the limitations it encounters while processing it. Also, it will remove all headers and footers and optionally replace them with its own special footer on every page of the printout as mentioned earlier. However, DoublePage cannot reformat Word 97 text boxes. Remember, none of these changes affect your original document - just the printout! DoublePage works with any paper size; it will use the one that is selected in Word (in File/Page Setup/Paper Size) for your active document. Please do read the "USAGE" section which has been rewritten and contains interesting tips. ARCHIVE CONTENTS ================ The DoublePage archive DP205.EXE contains the following files: DPAGE.DOT : The Word template containing DoublePage V2.01 for Word 6.0 and 7.0 only. DPAGEW97.DOT : The Word template containing DoublePage V2.05 for Word 97 only. README.TXT : This file. FILE_ID.DIZ : A short description. INSTALLATION, UNINSTALLATION, AND EXECUTION =========================================== Since you're reading this file, you have probably already uncompressed the archive; it should have created the files listed in the previous section. This can be done in any directory. IF YOU ARE USING WORD 97, SKIP TO STEP E BELOW. But if you are using Word 6.0 or 7.0, then read on. DoublePage is distributed inside a template named DPAGE.DOT. If you want to use it only from this template, first open DPAGE.DOT and then go to step B below. Otherwise, you will likely want to use DoublePage from within the template you commonly use (for example, the default NORMAL.DOT template). A) To install in that manner in Word 6.0 or 7.0, follow these steps: ---------------------------------------------------------------- 1. Start Word. 2. From its menu bar, choose File/Open and open the DPAGE.DOT you got from this archive. 3. From its menu bar, choose Tools/Macro. 4. Click the Organizer button. 5. Make sure the left pane of the Organizer window shows DPAGE.DOT macros (you should only see DoublePage in the list) and the right pane of the Organizer window shows the template you normally use such as NORMAL.DOT. 6. Click on the DoublePage macro name. 7. Click on the copy button. 8. Click on the Close button. 9. From the Word menu bar, choose File/Close. Note: Word 7.0a (and other versions) might warn you when a file containing a macro is opened. This is for security reasons. If prompted, you should choose NOT to disable macros in DPAGE.DOT since this file should only contain the well-behaved DoublePage macro. Otherwise you will not be able to see it in the Macro window (step 3 above). B) To execute the macro from the Word 6.0 or 7.0 menu bar, follow these steps: -------------------------------------------------------------------------- 1. Make sure the document you want printed is open and the currently active one. 2. Choose Tools/Macro. 3. Click on DoublePage. 4. Click on Run. C) To execute the macro from a custom Word 6.0 or 7.0 toolbar button: ----------------------------------------------------------------- If you wish, you can create a handy custom toolbar button to execute the macro whenever you want with a single mouse click. To do so, you must first install the macro as described earlier. Then, follow these steps: 1. From the Word menu bar, choose Tools/Customize. 2. Click on the Toolbar tab. 3. Click on Macros from the Categories list. 4. Left click on DoublePage from the Macros list (keep the mouse button pressed) and drag the DoublePage name to your toolbar (release the mouse button). 5. A window named Custom Button automatically pops up. Select a button image and press assign. The Custom Button window disappears and your new button now has an image on it. 6. Back in the Customize window, select the name of the template you want to use in the "Save in" box (for example, normal.dot). 7. Click on the Close button. D) To uninstall DoublePage from Word 6.0 or 7.0, follow these steps: ---------------------------------------------------------------- 1. Start Word and keep its blank document open. 2. Choose Tools/Macro. 3. Click on DoublePage. 4. Click on Delete. This procedure assumes you installed the macro as described in step A. E) To install in Word 97, follow either method: ------------------------------------------- Copy the file DPAGEW97.DOT into the Microsoft Office 97 Startup directory, usually C:\PROGRAM FILES\MICROSOFT OFFICE\OFFICE\STARTUP. That's it! - OR - 1. Start Word. 2. Click on the "Add..." button in "Tools/Templates and Add-Ins...". 3. Navigate to the directory where DPAGEW97.DOT resides and double click this file. 4. Click on OK. F) To execute DoublePage from Word 97: ---------------------------------- First make sure the document you want printed is opened and the active one. DoublePage automatically creates a DoublePage button at the right of the printer icon in your Word toolbar. Simply press the button to execute DoublePage. - OR - Choose Tools/Macro/Macros, click on DoublePageForWord97.MAIN, click on Run. G) To uninstall DoublePage from Word 97, follow these steps: -------------------------------------------------------- Depending on the method you chose to install it: Remove the file DPAGEW97.DOT from your Office Startup directory (usually C:\PROGRAM FILES\MICROSOFT OFFICE\OFFICE\STARTUP). - OR - Deselect it in the "Tools/Templates and Add-Ins..." dialog. USAGE ===== Simply follow these quick and easy steps: 1. In Word, open the document you wish to print. Do not click or otherwise select items in your document prior to running DoublePage. This document can not be protected. (If you have an available option Tools/Unprotect Document in your Word menu bar, then it is protected.) You must remove that protection for DoublePage to work with your document, even though DoublePage will not actually modify it. 2. Execute the DoublePage macro (see the above section, step B, C, or F). 3. You will see the welcome window; press OK to continue (or Cancel to return to your original document). 4. You will then see the options window. You can press OK to continue using these defaults, Cancel to return to your original document, or Help to view the online help. Before pressing OK, you can change the options to suit your own preferences and needs; these options are detailed below. Processing Options ------------------ - Convert tables: Checking this box will convert all tables to text. This is often required because large tables will overlap the columns and overwrite text (it's a Word limitation). If your document only contains small tables, then you can clear this box to have them printed as is. Default: checked. - Remove pictures: Checking this box will remove all graphics and pictures. This is often required because large graphics and pictures will overlap the columns and overwrite text (it's a Word limitation). It is also useful if you don't need these items since your printout will be shorter. But if you want them and they aren't too large, then you can clear this box to have them printed as is. Because of a Word 97 bug (Microsoft article ID #Q155802), DoublePage cannot remove pictures which have the "Float Over Text" property set (in Word's Format/ Object/Position tab) in Word 97. Default: checked. - Remove manual breaks: Checking this box helps ensure continuous output by removing all manual page and section breaks. Default: checked. - Add special footer: Checking this box adds the cute DoublePage footer at the bottom of each page (if possible), telling you the document name, the date and time it was printed, as well as the page number. Default: checked. - Force Normal style: You should leave this box cleared, unless you are experiencing unusual formatting problems, such as text overlapping another column (again, a Word limitation). This can happen, for example, if your document contains special Word styles such as "TOC3" (Table of Contents). DoublePage analyzes your document and attempts to use the best formatting strategy on the printout; but it can be fooled by these styles. If it happens, try forcing the Normal style throughout. That could cause the Table of Contents page numbers to get misaligned, and some fonts or character formatting to be changed, but at least the text shouldn't overlap the other column. Default: cleared. Layout Options -------------- - Compress lines: Some fonts such as Courier and MS LineDraw, and other non-proportional fonts or very long lines, can wrap on the printout. If this is so, checking this box will help ensure unbroken lines. See the "TIP" near the end of this section. Default: cleared. - Use current margins: You should leave this box cleared, unless you are not satisfied with DoublePage's default margins or if Word is giving you a "margins are outside the printing area" warning. If you check this box, DoublePage will use these settings from Word's File/Page Setup/Margins window: Top Margin, Bottom Margin, Left Margin, Right Margin, Header Distance, and Footer Distance. This is a very useful feature for those with different papers or equipment. Default: cleared. Print Options ------------- - No. of copies: A number from 1 to 9999. Default: 1. - Collate: Checking this box will produce an output with pages arranged in the following order: 1, 2, 3, ..., 1, 2, 3, ... Clearing it produces: 1, 1, 2, 2, 3, 3, ... Default: checked. - Manual duplex: Great if you want to print on both sides of the paper and your printer does not support automatic duplex printing. Checking this box causes DoublePage to print all odd pages, then prompts you to put them back in the printer and prints all even ones. Make sure you follow your printer manufacturer's instructions before reloading it with these sheets (to make sure it is safe to do so and to ensure that you are properly positioning them and in the right order). Keep in mind that DoublePage does much more "behind the scenes" processing than these options may suggest, as alluded to in the "COMMENTS" section above. For example, when you do not check "Force Normal style", it is possible that DoublePage will change the style to Normal anyway if it detects it must do so; this is by design and is to ensure the best possible printout. TIP: If you loaded a DOS (or "Text") document in Word (such as this file), its columns and characters may align and display better if you change its font to MS LineDraw or Courier New (you do this by clicking Edit/Select All and then choosing the new font from the toolbar); make sure it is properly displayed in Word before using DoublePage! And if you're using these fonts you will likely want to check the "Compress lines" option to prevent wrapping. While DoublePage is working, you should not be concerned about what, if anything, is happening to your document window; when DoublePage terminates, you will automatically be returned to the beginning of your original document, which it will not have been modified. When DoublePage completes successfully, the job has been sent to your printer. Pressing OK in the last dialog box returns you to your original document. DoublePage incorporates a comprehensive error detection mechanism; if you see a DoublePage error message you should correct the problem if possible, or contact me for support if you suspect it is caused by a bug (see the "SUPPORT" section below). WHERE TO GET IT =============== The latest released version is available from my Web site at: http://www.cam.org/~donato/index.html Or you can download it from the following anonymous FTP site: ftp://ftp.cam.org/users/donato/ SUPPORT ======= The source code of DoublePage, comprised of about 800 lines of code, is never provided so as to retain control over the posted versions. I will be pleased to read any bug reports, suggestions, or comments you may have regarding DoublePage. However, be aware that this is a "spare time" effort. In your e-mail, you must indicate: 1) the version and language of Word, 2) the version of DoublePage, and 3) the exact error message with codes if applicable. FREQUENTLY ASKED QUESTIONS (FAQ) ================================ A Frequently Asked Questions (FAQ) list is available at my Web site mentioned above. You should read it first if you have any questions. If you like DoublePage, please let me know and tell your friends! DOUBLEPAGE REVISION HISTORY =========================== 96/01/08 - V1.00: Initial release. 96/01/24 - V1.10: Fixed a font resize bug. Added line compression support. 96/03/31 - V1.20: Added support to recognize and optionally remove these items: manual page breaks, section breaks, and graphics. Minor dialog text changes. 96/04/08 - V1.21: Fixed footer problems when used with French Canadian Word. 96/04/17 - V1.30: Fixed a couple of problems which prevented the macro from working under Word 6.0. Fixed a bug that did not always detect an overly large number of copies under Word 6.0. Now a number of copies which is not an integer is not rounded off any more: the user gets a warning message and must input the number again. Improved code that detects the Word version number. Minor dialog text changes. Changed the internal status numbering. Redesigned the print dialog window: now the input field is properly sized and a Collate option has been added. Now screen update is better handled: moving the Welcome, Print, and Thank You windows no longer messes up the screen background (although this had no consequence on the functionality or on the document since the screen is restored at the end anyway). 96/05/01 - V1.31: Picture dialog text clarification. For compatibility reasons, DoublePage now uses the paper size currently selected in Word (in File/Page Setup/Paper Size) for its entire printout (instead of forcing it to 8.5-inch by 11-inch paper, which was inconvenient for some users); however, please note that DoublePage has been optimized and tested on 8.5-inch by 11-inch paper only. 96/05/14 - V2.00: Redesigned the user interface: now all the questions and options are in a single window complete with online help. Added German Word support. Added option to choose whether tables should be converted or not. Added option to use existing margins and header and footer distances instead of the DoublePage defaults. Added manual duplex option. Added option to force Normal style throughout. Added the option not to print the DoublePage footer. Fixed footnotes and endnotes font size and line spacing which were not being adjusted. 96/10/07 - V2.01: Added support for French Word. This is the last version to support Word 6 & 7. 97/05/07 - V2.01a: Initial release for Word 97 only, based on V2.01 for Word 6 & 7. 98/04/03 - V2.02: For Word 97 only. Manual duplex printing was broken under Word 97 and has been patched. Minor dialog text changes. 98/04/04 - V2.03: For Word 97 only. Mainly a minor dialog text change for clarity. 98/06/17 - V2.04: For Word 97 only. Fixed a bug whereby DoublePage was not able to detect German Word 97 and adjust itself accordingly (such as when printing the footer). 98/06/24 - V2.05: For Word 97 only. Fixed some bugs which were not noticeable to the user, in the American Word detection code and the column formatting code. Made a tiny modification to the Help text. Fixed the user getting error code 509-1200 if a picture was selected prior to running DoublePage. 98/09/01 - V2.06: For Word 97 only. Rewrote the code that does Word language detection. This should resolve an error message a few users experienced on their printouts. AUTHOR ====== Name : Mr. Jean P. Donato E-mail address : donato@cam.org