PC World Komputer 1998 July & August/Pcwk78a98.iso/Sharewar/Organise/_SETUP.1/EpochHlp.doc

Text File | 1998-01-25 | 85KB | 2,371 lines

0:Chapter Contents

      ^Epoch Organiser 3.0.. (c) 1995-97 by Jack Pritchard.^

      *A Powerful Personal Information Manager For Your Windows 95*
      *PC With More Features That You Are Actually Likely To Use*
      *Than You Can Shake A Stick At!!*

      *Test Drive Version.*

      ^General..^

        %Introduction.%[1]
        %How To Register.%[2]
        %Legal Stuff.%[54]

      ^The Calendar/Diary..^

        %Getting Started%[6]

        %Repeating A Diary Entry%[11]
        %Creating An Anniversary%[13]
        %Things ToDo List%[14]

        %The Diary Edit Menu%[43]
        %The Diary Search Menu%[44]

      ^Preset Calendar Dates.^
        %Creating A Preset List Entry%[45]
        %The Preset Buttons%[46]
        %The Preset Menu%[47]

      ^The Alarm/Reminder System.^
        %Creating An Alarm/Reminder Entry%[18]
        %How It All Works%[19]

      ^The Daily Scheduler.^
        %Creating A Schedule%[29]
        %Schedule Reminders%[30]

      ^The Diary Journal.^
        %The Diary Journal%[41]
        %The Journal Menu%[42]

      ^The Monthly Planner.^
        %The Monthly Planner%[48]

      ^The Conversion Charts.^
        %Conversion Charts%[49]

      ^The Address/Contacts Manager.^
        %Using The Address Book%[20]
        %Editing Your Address Book%[21]
        %Address Books Search Features%[22]
        %Linking Address`s With Diary Entries%[23]
        %Bookmarks%[24]
        %Printing Address`s%[25]
        %Address Index Display%[26]
        %Cross Referencing With The Diary%[27]
        %Reorganising Your Address Book%[28]

      ^The Shopping List System.^
        %Shopping List System??%[32]
        %Creating A Shopping List%[33]
        %Editing Your Shopping List%[34]
        %The Shopping List Dictionary%[35]
        %Printing Your Shopping List%[36]

      ^The Notebook.^
        %The Notebook%[50]
        %Notebook Features%[51]
        %MailMerge. (Address Book to Notebook)%[52]

1:Chapter Introduction.

Epoch has been around now for many years in various forms. However,
this is the first time it has made an appearance on the PC.  Many
ex Amiga users who have now migrated over to Windows 95 may be
quite surprised (and hopefully pleased) to see it here at long last.

In fact, it`s partly due to the hundreds of registered Epoch users
who have now bought PC`s and wish to continue using Epoch that I
have finally taken the plunge and sold my A1200 and bought a PC.
*Should have done it years ago!!!*

^What Is Epoch?^

Unlike a lot of the other Personal Information Managers (or PIM`s)
around these days, Epoch has been designed squarely with the ^Home^
^User^ in mind.

If you need a PIM for business or corporate requirements then you
are probably going to be far better off with one of the countless
titles for just that purpose.

It`s not that Epoch isn`t as powerful or as far reaching as any
other PIM it`s just that it has been designed with people in mind
rather than business.  Remember, Epoch is a ^Personal^ Information
Manager.

It`s also a lot cheaper, see chapter %How To Register%[2] and you`ll
see what I mean..

*Share & Enjoy..*

2:Chapter How To Register.

The only real difference between this Test Drive version of Epoch
and the fully registered versions is the maximum number of
entries that you can enter into the diary, address book, shopping
list etc. See chapter %Specifications%[39] for full details. The
fully registered versions of course have no such limit
imposed).

Apart from the entry limitations above, everything you see in this
version of Epoch is present in the fully registered version of
Epoch Organiser 3.0 %Enterprise%[5].  This, hopefully, is a
far better way of allowing you to get to use Epoch without
crippling it in some other way or constantly annoying you with
requesters that pop up every 5 minutes asking you to register.

There are in fact three different versions of Epoch Organiser 3.0
available depending on your pocket and/or your requirements.

These are...

   Epoch Organiser 3.0 %Standard%[3]
                                                        Only *ú12.00*

   Epoch Organiser 3.0 %Professional%[4]
                                                        Only *ú24.00*

   Epoch Organiser 3.0 %Enterprise%[5]
                                                        Only *ú34.00*

   or Epoch Organiser 3.0 Enterprise with automatic upgrade to
   Epoch Organiser 4.0 Enterprise.
                                                        Only *ú38.50*

You can order any of the above titles by either credit card or by
cheque/postal/money order.

^Credit Card Orders^.

^Visa, Visa Delta, MasterCard, EuroCard^

Contact ^F1 Software^ on..

      Telephone: ^01709 888465^
      Fax: ^01709 888127^

      Or by email at: ^[e-mail]^

Please remember to have the following details handy.

     Your Full Name As Shown On The Card.
     Full Address.
     Credit Card Number.
     Expiry Date.
     Card Type. e.g. Visa, Access etc.
     And Of Course The Software You Require (In this case,
     Epoch Organiser 3.0)

^Cheque/Postal Orders..^

Please send a cheque/postal/money order made payable to..

   ^J. Pritchard^

to me at the address below.

   ^Jack Pritchard^
   ^80 Privett Road^
   ^Privett^
   ^Gosport^
   ^Hampshire. PO12 3SX^
   ^United Kingdom.^

^Please Note..^

It is ^Never^ a good idea to send cash directly through the post,
especially from abroad.  However, if this is the only way you can
order Epoch then you are ^strongly advised^ to send it via some
form of recorded delivery system.

For more products from Epoch Software visit..

     http://www.ware5d.demon.co.uk

3:Chapter Epoch Organiser 3.0 Standard

Only ^ú12.00^ inclusive of everything..

The standard edition of Epoch is ideal for the casual user who
simply wishes to keep a track of such things as birthdays, meetings,
shopping lists, anniversaries etc. etc.

For most casual users this system is ideal.

This system is similar to the %Professional%[4] edition but lacks
the following..

  *Monthly Planner*
  *Conversion Charts*
  *Date Calculator*

^See Also..^
  %Specifications%[39]

4:Chapter Epoch Organiser 3.0 Professional

Only ^ú24.00^ inclusive of everything..

The professional edition is aimed more towards the *power* user
who lives a somewhat more hectic life with all sorts of things
going on in their social calendar.

This is reflected not only in the increased capacity of the diary
and address book etc. but also in the extra facilities such as the
monthly planner, the conversion charts & the date calculator.

The Professional system is similar to the %Enterprise%[5] edition
in all respects except for..

  *Preset Lists*
  *The Shopping List Dictionary System*
  *Ability to Link Address`s with Diary Entries & Vice Versa*

^See Also..^
  %Specifications%[39]

5:Chapter Epoch Organiser 3.0 Enterprise

Only ^ú34.00^ inclusive of everything..

This edition (Of which this is the Test Drive version) is of course
the most powerful and far reaching of them all.

With this version I simply wanted to see how far I could push Epoch
on the PC.  Being used to using GFA Basic on the Amiga, moving over
to Delphi 3.0 for Windows 95 was something of an eye opener. Things
that might have taken hundreds of lines of code on the Amiga can
be done with a single command with Delphi.

This version of Epoch therefore reflects the sheer power and
flexibility that I have discovered from not only Delphi but the
Windows 95 environment itself.

*I simply got carried away..*

^See..^
  %Specifications%[39]

6:Chapter Getting Started .. Overview.

When you run Epoch for the first time you will be presented with
it`s main window.  This is divided into two main areas.  To the
left if the calendar itself and to the right the main diary.

      %The Calendar%[7]
      %The Diary%[8]

      %Creating A Diary Entry%[9]
      %Editing An Existing Entry%[10]

      %Repeating A Diary Entry%[11]

      %The Diary Pages Menu%[12]

      %The Diary Edit Menu%[43]
      %The Diary Search Menu%[44]

7:Chapter The Calendar.

Epochs calendar will be showing 6 months of the current year at any
one time.

To scroll the display up or down (to go back and forth through the
year) simply select the little up/down arrows at the top of the
calendar.

The left & right arrows at the top/left and top/right of the calendar
allow you to scroll back and forth through the years.

*N.B*  It is worth mentioning at this point that any reference made
in this help file to either "The current calendar date" or "The
current date" refer to the date that Epoch is set to and displaying
in the calendar and not the actual date stored in the computer.

Any reference made to "Today" or "Now" refer to *Todays* date stored
internally in your PC.

As you view the calendar you should notice that *Todays* date will
be highlighted in red.  The month with be red rather than black and
the date will have a red box around it.

As *Todays* date is automatically selected as the current calendar
date by Epoch whenever you start for the first time or load a new
diary file you should also notice that as well as having a red
box around it *Todays* date is also highlighted in blue.

To select a different date from the calendar just click on it with
the mouse.  That date will then be highlighted in blue.  Also, any
date that you select in the calendar will be reflected in the %diary%[8]
to the right, but more on this later..

^More than one way to skin a cat!^

If this where the only way that you could select a date for Epoch
to display then things would get a bit dull.  Thankfully however
there are many ways to reset the calendar to any date you choose
without having to scroll through months and years to get there.

The first simply resets the calendar back to *Todays* date.  This
can be achieved be selecting the date displayed in the middle of
the tool bar at the top of the window.  No matter where you are
in the calendar it will always be reset to *Today*.

Another way is to select the *Select New Date* button from the
Tool Bar.  Here you will be presented with a small date requester
from which you can select any date from 1.01.1900 to 31.12.2050.

Epoch will then reset to that date.

8:Chapter The Diary

To the right of the main window resides the diary. This is divided
into three *pages*.

The centre of these *pages* will always be reflecting the currently
selected date of the %calendar%[7] with the page to the left showing
the previous day and of course the right hand page showing the next.

At the top/left & top/right of the diary are little black arrow
images.  Selecting the left arrow will scroll the diary back a day
each time you select it.  The right arrow will scroll the diary
forward a single day.

Each diary page is made up of three sections.

The first is the button that holds the actual date of that page.
Selecting this button will bring up that %Diary Pages Menu%[12] of
options.

The second is the teal (or green) panel that runs underneath the
first section.  This panel holds the various %icons%[31] that are used
to represent such things as ToDo lists, Reminders, Schedules etc.
that are for that diary pages date.

The third is the actual diary page itself where all of the %diary%[9]
%entries%[9] for a particular date are displayed.

You should also notice that as you scroll either forward or back
the currently selected date of the %calendar%[7] also changes. This
is because both the calendar & diary are linked together.  Whatever
the date the middle page of the diary shows will also be the selected
date of the calendar and vice versa.

^See Also..^

      %Creating A Diary Entry%[9]

9:Chapter Creating A Diary Entry

At the top of each %diary%[8] page there is a button which contains
the date of that page.  Selecting that button will bring up a menu
known as the %diary page menu%[12] from which you should select
*New Entry*.

This in turn will bring up the entry editor which will first create
an *empty* entry for that date and then give you the option to edit
it.

^The Entry Editor..^

From within the entry editor you can enter the following information
to create a single diary entry.

  *From*  Use this field to select a starting time for the entry.

  *Until* The finishing time.

  *Event* The event of this entry, such as birthday, party etc. By
  selecting the button to the right of this field you can select
  from a list of events that have been previously used.

  *Place* The place or location of the entry.

  *Category* These range from Very Unimportant through to URGENT.
  Use the button to the right of this field to select one.

  *Diary Text*  This is where you can enter the main text for your
  diary entry.

When you have finished select *OK* and your new entry will then be
reflected in the diary itself.

You will notice that only the information that you entered has been
picked up by the diary, also each diary entry on the page is headed
by an empty button.  This is the entries own menu button which
allows you to control many aspects of an individual entry such as
cut/copy/repeat/re-edit etc.

Selecting this button will open that entries menu from which you can
re-edit the entry and/or add/edit more information about it. See
chapter %Editing An Existing Entry%[10] for more.

10:Chapter Editing An Existing Entry

Once you have %created a new entry%[9] you can then go on to edit
it further by using its own menu of options.

Locate the entry of interest and select the header button to bring
up its menu.

You now have the following options..

  *Edit Entry*  This will bring up the entry editor that you used
  to create the entry in the first place.  You are now free to
  change any part of the entry.

  *Cut*  Cuts the entry from the diary but first saves it to the
  Hard Disk.

  *Copy* As with cut but this time only makes a copy to the HD.

  *Delete*  Deletes the entry from the diary.  Remember that you
  ^Cannot^ get back what you delete..

  *Link* With this feature it is possible to directly link this
  diary entry with an entry from the address book.  Simply select
  an address from the list displayed.

  *Show Link* Once a link between a diary entry and an address is
  made the text *Address Linked* will appear as part of the diary
  entry.  Also, by selecting this menu item you can jump straight
  to that address in the address book.

  *Set Alarm* Selecting this option will take the date, the times,
  the event/location and main diary text and use them to create
  a new entry in the %alarm/reminder system%[18].

  *Repeat* This option makes it possible to repeat the entry
  throughout your diary as many times as you like.  See chapter
  %Repeating A Diary Entry%[11] for more..

  *Add To Journal*  Copies the selected diary entry to your journal. See
  chapter %The Daily Journal%[41] for more..

11:Chapter Repeating A Diary Entry

To repeat an entry first select that entries menu of option and then
select *Repeat*.  Another sub-menu will appear giving you a range
of repeat intervals to choose from.  Select one, say, monthly and
the repeat editor will appear.

^Example..^

As an example, suppose that you wanted to repeat the selected entry
every four weeks for a total of 10 times (over 40 weeks).

Looking at the left of the repeat editor you should notice that the
date that the entry is to start repeating on is the same as the
entry itself.  This can be changed if you wish.

The next thing ToDo is to select *Four Weekly* from the right.  If
you selected *Four Weekly* from the Repeat sub-menu earlier then
this item will already be selected.

Now select 10 from the *Cycles* item.  This tells Epoch that you
want to repeat the selected entry from the date displayed on the
left, every 4 weeks and ToDo it 10 times, i.e. 40 weeks.

Now select *Repeat*.

As soon as *Repeat* is selected the repeat editor will vanish and
the entry will be repeated throughout the diary.  You should also
notice that the {R} symbol has been inserted into the entry.  This
is simply so that you have some point of reference with repeated
entries if you wish to delete them etc. at a later date.

Also, although it may now appear that you have 10 copies of the
same entry throughout your diary they are all in fact the same
one.  It is only the reference to that entry that has been repeated
and not the entry itself.

*Changing one of the entries, changes them all!*

12:Chapter The Diary Pages Menu

At the top of each of the three diary pages there is a button that
contains the date for that page.  Selecting that button will show
the menu of options for that page.

These are..

  New Entry.. This allows you to %create a new entry%[9] for that
  page.  You can have as many entries per page as you can have
  entries in the diary.  In this %Test Drive%[2] version that`s
  just 25.

  Cut Page.. As with Cut from the %entries menu%[10] of options but
  this time ^all^ entries of the selected diary page are cut.

  Copy Page.. As above but simply copies all entries to the HD.

  Paste.. Will paste any entries cut or copied with either the
  above two examples or those from the entries menu of options to
  the selected diary page.

  Anniversary.. Allows you to create an anniversary item for the
  date of the selected diary page.  See chapter %Anniversaries%[13]
  for more.

  Things ToDo.. Create a %Things ToDo%[14] list for the selected
  date.  See %Diary Page Icons%[31] for more.

  Create/View Schedule..  Opens up the %Daily Scheduler%[29] for that
  pages date.  If a schedule already exists for that date then you
  can also click on the little scheduler icon that will be visible
  in the panel below the button.  See %Diary Page Icons%[31] for more.

  Journal..  There are two options here. These are..
    *View/Create Todays Journal*  Selecting this option will open up your
    %daily journal%[41] for this diary pages date.

    *Add Diary Entries To Todays Journal*  This will take all the diary
    entries displayed for this date and  copy them to the journal.  If you
    already have a journal entry for this date then they will be added to
    the end, otherwise a new journal entry (page) will be created.

13:Chapter Anniversaries

With the anniversary system you can create up to 50 separate items
each containing the first date of the anniversary, a title and as
much text as you want.

Anniversaries exists independently of your main diary.  So no matter
what diary file you have loaded you need never forget that important
event.

^Creating An Anniversary Item.^

Select either ^Tools|Anniversary|View/Create New^ from the main
menu or Anniversary from the %diary page menu%[12].

Once the Anniversary List Editor has opened you will be able to
view/edit existing or create new anniversaries.

To create a new anniversary select the *New Anniversary* item from
the list of anniversaries to the left.  Next make sure that the
anniversaries initial date is correct.  This is the first date that
the anniversary is to appear in the diary.

This can be changed by selecting this date and selecting a new one
from the date requester that appears.

^N.B.^ If you selected the anniversary list editor via the Tools
menu then this date will be the current calendar date otherwise it
will be the date of the selected diary page.

The next thing you will need is a title.  By default the title will
be *New Anniversary*, change this to something else.

Now enter some text for the anniversary.  This item is optional and
may be omitted if you wish.

When you are happy with the anniversary select *Close* and the
anniversary will be inserted into the appropriate diary page.

Anniversaries will always appear at the top of a diary page with
the actual diary entries following after.  Also, the title of each
anniversary will change depending on the year so that if you had
created an anniversary titled Wedding on the 26.07.1997 the diary
page for that date would read..

      *Anniversary of*
      Wedding

The diary page for the 26.07.1998 would read..

      *1st Anniversary of*
      Wedding

And so on..

14:Chapter Things "ToDo" List

The ToDo List system that Epoch employs allows you to create a
list of tasks etc. for any of the dates/pages of the diary.  In fact
you can create as many "ToDo Lists" for a particular date as you
like.

Whenever a "ToDo" list is detected for for one of the dates showing
in the diary, a small *Cog* icon is activated at the very top/left
of the page.  Selecting this icon with the mouse will bring up the
%ToDo List Editor%[15] for you to view/edit this and any other lists
that exist for that date.

^See Also..^

  %Creating A ToDo List%[15]
  %The ToDo Lists Menu%[16]
  %The ToDo List Viewer%[17]

15:Chapter Creating A ToDo List

There are three main ways in which you can bring up the ToDo list
editor.

The first is to select ^Tools|ToDo List|Create/View^ in which
case the ToDo list will be set to the first list.

The second is to select ToDo List from the %Diary Page Menu%[12] which
will set the editor to the date of that diary page or, if no list
exists for that date will create a template list for you set to
that date.

The third is to select the small *Cog* icon at the top/left of a
diary page (if one exists) which will set the editor to the first
list for that date.

^Creating A "ToDo" List Entry.^

Once the editor is open select the *New Item* button.  This will
create a template list for you to change.  The first thing you will
want ToDo is to change the date of the list (if not already correct).

Do this by selecting the *date* button and from the date requester
select a new date.  Next select the *Label* button and enter a title
for this list.

Below these two button you will see a "notepad" in which you can enter
up to 40 separate list items.  To the left of each item is a small
checkmark button.  This exists so that once an item has been
completed you can select this button and put a tick next to it.

To the right of each list item there is a small button which will
bring up that items menu of options.  These are..

  *Insert Line*.. Inserts an empty line at that position.  All other
  lines/list items are moved down one.

  *Delete Line*.. Deletes that line/list item.  All lines below are
  moved up one.

  *Undelete Line*.. Re-inserts a line deleted with Delete Line at the
  current position.

  *Uppercase*.. UPPERCASES THE LINE.

  *Lowercase*.. lowercases the line.

  *Capitalise*.. Capitalises The Line.

16:Chapter The "ToDo" Lists Menu

^Tools|ToDo List|^..

^Create/View List^

This will bring up the %ToDo List Editor%[15] with which you can edit
view, create or delete items from the current ToDo list.

^Yet ToDo^

Select from the menu of options to display any ToDo list items that
have yet to be completed, i.e. items that have not been ticked.

*Example.*  Selecting "Yet ToDo|So Far" would bring up a list that
contains all the unticked list items from all the ToDo lists that
are earlier than *Today*.

^Things Done^

This works in the same way as "Yet ToDo" except that this time items
that ^have^ been ticked will be displayed.

^Reset Calendar To|&^

  ^First ToDo^ Will reset the calendar to the date of your first
  ToDo list.

  ^Last ToDo^ Resets the calendar to the date of your last ToDo
  list.

  ^Previous ToDo^ Resets the calendar to the first ToDo list going
  back from the current calendar date.

  ^Next ToDo^ Resets the calendar to the first ToDo list going
  forward from the current calendar date.

^Search ToDo List^

Searches the ToDo list for the specified string and displays a
list of all the matching list items found.

^What ??^

Chapter %Things ToDo%[14]

See Also..

  %The ToDo List Viewer%[17]

17:Chapter The "ToDo" List Viewer.

The ToDo list viewer is invoked every time a list of items is
displayed by such things as the Yet To Do or Things Done menu as
well as the ToDo Search facility.

The general form of this display is..

      *`List item` In List `List Title` On `List Date`*

E.g.

      *`Pick Up Barbecue Food` In List `Barbecue Plan` On 23.03.1997`*

Many different items from many lists may be displayed here.  You can
also tick/untick items from this display rather than having to resort
to the %ToDo List Editor%[15].

18:Chapter Creating An Alarm/Reminder Entry.

Select the *Alarm/Reminder* button from the left hand panel of the
main calendar to bring up the Alarm/Reminder editor window.

From here you can create as many reminders for as many *future* events
as you like.

The first thing you will need to do is to select a date for this
reminder.  Click on the date button and select a date.  This date
will then be placed into the button.

The two alarm buttons that follow are optional.  If you set a time
in either or both of these then when those times or time occurs for
the date you have selected, Epoch will alert you to the fact by
playing the "SystemStart" music (the music you get when you first
boot windows) and by showing you the actual reminder entry. The time
that caused the *alarm* to be activated will then be appended with
the # character indicating that it has passed.

The title and main text areas are there for you to enter the main
details for this reminder.  This is the information that will appear
when your "Alarm goes off".

The last piece of information that you may wish to enter for your
alarm is a .wav sound file.  If you elect to leave this empty then
you will get the default "SystemStart" sound.  However, by using this
feature, any .wav sound file can be played instead.

^See Also..^

      %How The Alarm/Reminder System Works%[19]
      %Diary Page Icons%[31]

19:Chapter How The Alarm System Works.

When you %create an alarm%[18] the information is entered into a list
which is then monitored by Epoch.

If you have entered a time(s) for this alarm then when both the date
and either of the times match with *NOW* your alarm will effectively
"go off".

Once the alarm has sounded the time that caused the alarm will be
marked with the # character so that a) you can see when viewing your
alarms that it has passed and b) Epoch knows not to sound it again.

Alarm/Reminder entries that are for the previous day or earlier will
be automatically removed from the list the next time you exit Epoch.

By the same token, if you have not used Epoch for several days and
alarms that should have been activated but where not will be displayed
to you on entering Epoch.  You can then view these entries as they
would have been if Epoch was running at the time, after which they
will also be removed from the list.

*Epoch does it`s best to keep you informed...*

If you select the ^Preferences|Show Reminders^ menu item
so that it is ticked then whenever you run Epoch for the first time
you will be reminded of any alarm/reminder entries for *Today*.

^Note.^

If you are running Epoch in minimised form as an icon on the task bar
and your alarm sounds you may not see the display if you have other
programmes such as wordpad running.  To see the display simply click
on the Epoch Organiser icon.

20:Chapter Using The Address Book.

Select the Address/Contacts manager button from the top panel of the
diary to bring up the Address book.

The first thing you should notice is that this is a *thumb indexed*
style of address book.  However, unlike many others you are not
limited to storing say, all address`s starting with P under P.  You
can store anything you like under any of the indexes.  For example,
you may wish to store all your friends details under "F", all your
business colleagues under "B" and so on.  The choice is yours.

^Creating An Address^.

The first thing you will want to do is to select an index to store
this address under.  By default the index will be set to "Other", but
you can, of course select any you like.

Next, simply enter the details in the spaces provided.

Also, you can change the field names, e.g, Title, Surname, Forenames,
Address etc. to something more suitable if you wish by selecting them
with the mouse and changing them.  These changes will be saved as
part of the file so that each address file you load may have a
different format.

Once you have entered you first address you can enter another by..

  a) Selecting ^Edit|New Entry^, F4 or selecting the new address
  button from the tool bar.  This will allow you to create a new
  address under the current tab index.

  b) Selecting a different tab index that has yet to have an address
  entered into it.  If you find that there is already an address
  there simply use one of the options in a) above.

As you enter your address details you will notice that the Address
Index box in the lower right of the window contains a list of all
the address`s you have entered so far.  By selecting any of these
from the list the address book will reset to that entry.

^See Also..^

      %Editing Your Address Book%[21]
      %Address Books Search Features%[22]
      %Linking Address`s With Diary Entries%[23]
      %Bookmarks%[24]
      %Printing Address`s%[25]
      %Address Index Display%[26]
      %Cross Referencing With The Diary%[27]
      %Reorganising Your Address Book%[28]

21:Chapter The Edit Menu.

From the Edit menu the following features are available..

  *New Entry*  Allows you to create a new entry under the current
  tab index.  See chapter %Using The Address Book%[20] for more.

  *Cut Address*  Takes the current address and removes it from the
  book, first saving it to memory.

  *Copy Address*  As with Cut above but only saves it to memory.

  *Paste Address*  Takes an address saved to memory by either Cut
  or Copy and *pastes* it into the address book at the current
  tab index.  e.g. If you cut an address stored under tab index "J"
  you could then paste it into the address book under, say, "K" where
  it would stay.

  *Find & Replace*  Allows you to replace one piece of text with
  another throughout your address book.  The options for Find &
  replace are.

      *MatchCase*  With this item ticked an exact match will first
      be sought before any action is taken. "ABC" will not match "abc".

      *Start From Here* If unselected then the search will start with
      the first address in your book.  If selected then the search
      will start with the currently displayed address.  Also the
      options Forwards & Backwards will be available.

      *Replace*  Will replace the "Find" text with the "Replace" text
      in only one address and will then exit.

      *Replace All*  As above but will search all address`s until the
      end is reached.

  *UpperCase, LowerCase & Capitalise*  As their name suggests these
  options will enable you to change the *case* of the text in your
  address book.  A menu of options will appear from which you can
  select to change an individual field or line of the current address,
  the entire address or the whole book.

  *Bookmark* Allows you to "tag" individual address`s with bookmarks
  which can then be grouped, retrieved, printed, viewed etc. See
  chapter %Bookmarks%[24] for more..

22:Chapter The Search Menu

From the Search menu the following features are available..

  *Search*  This option will allow you to make a search of your
  address book for a specific piece of text.  All the address`s
  found that contain this text will be displayed to you in the
  search section of the %Address Index Display%[26] where you will
  then be able to perform a whole host of tasks upon them such as
  viewing, printing, saving to disk, deleting etc.

  *First*  This takes you to the first address in your book.

  *Previous*  This takes you back one address.

  *Next*  Takes you forward by one address.

  *Last*  Takes you to the last address in your book.

  *Sift Search*  Running down the left hand side of the field names
  are buttons which can either be selected (ticked) or unselected.

  Sift Search will attempt to match any address`s in your book with
  the selected fields of the current address. i.e. If you had a lot
  of address`s with Mr. Smith`s in them and you wanted to collect
  them altogether you would locate the first Mr. Smith`s address and
  *tick* surname & title.  Selecting Sift Search would then make a
  search of your entire address book looking for any other address`s
  that had Mr. stored under title & Smith stored under Surname.

  As with the Search feature all address`s found that match with this
  one will be stored under the "Sift" section of the %Address Index%[26].

23:Chapter Linking Address`s

As it is possible to link a diary entry to an address, it is of course
possible to link an address with a diary entry.

To link the current address to an existing diary entry first select
^Tools|Link With Diary^.  You will be presented with a summary
list of all your diary entries from which you should select one.

Once a diary entry has been selected a link will be made between it
and the address.  You should notice that the *Link* button on the
right of the address book has also become highlighted indicating
that this address is now linked.

Selecting either ^Tools|Establish Link|View/Edit^ or the Link
button will present you with the linked diary entry which you can
view or even edit.

^Tools|Establish Link|Merge^ will take the linked diary entry
and *copy* it into the address notes section of the address.  The
actual link will then be destroyed.

^Tools|Establish Link|Remove Link^ simply erases the link.

^Tools|Establish Link|Show All^ will display all address`s that have
links with diary entries in the Link section of the %Address Index%[26].

24:Chapter Bookmarks.

As mentioned in the %Edit Menu%[21] chapter you can give any or all
of your address`s a label or bookmark.

Bookmarks are useful for being able to give a wide variety of
different address`s that may be spread over many different tab
indexes a common thread.

For example, you may have a diverse group of friends and colleagues
who all have one thing in common.  By specifying this thing (whatever
it may be) as a bookmark for each of these people you can then group
them all together in the bookmark section of the %Address Index%[26]
and perform a wide variety of tasks on them. Ouch!

To create a bookmark for the current address simply select..

^Edit|Bookmark|Mark Address^.

You will be presented with a requester in which you can type the
bookmark you want or select from a list of already used bookmarks.

When you create a bookmark for the address you will notice that the
*bookmark* panel at the bottom/right of the address book now reflects
this address`s bookmark.

^Edit|Bookmark|Show Bookmark^.

This option will present you with a list of all the different bookmarks
that are currently in the address book.  By selecting one, all address`s
that share that bookmark will be displayed in the bookmark section
of the %Address Index%[26].

^Edit|Bookmark|Show All^.

This item will display all the address`s in your book that have
bookmarks along with the bookmark itself.

See chapter %The Address Index Display%[26] for more..

25:Chapter Printing Address`s.

^Address Printing Options^.

From the address menu select ^Preferences|Print Address Style^.

Here you have control over how your address is to be printed, the
options are..

  *Don`t Print These*  Here you have a list of all the separate fields
  or lines of an address.  Any that are selected here will not be
  printed.  You may have a huge amount of information for each of your
  address`s, however, you may not necessarily wish to print the phone
  numbers or address notes etc.

  *Show Printout On Screen*  This option simply allows you to see what
  your printout will look like when it is printed.

  *Leading Spaces*  How may empty characters are to be printed before
  each line of the address starts.

  *Empty Lines First*  A bit like Top Margin.  How many empty lines
  get printed before each address starts.

  *Join Together*  This option allows you to vary how the first three
  fields of an address are printed.  Your choice is..

    None.
    Title & Surname
    Title & Surname & Forenames
    Title & Forenames
    Surname & Forenames
    Surname & Title
    Forenames & Title
    Title & Forenames & Surname

    *Example*.  An address that looks like this..

    Title: Mr.
    Surname: Smith
    Forenames: John

    Address: 42 Anywhere Street

    Printed using *none* would look like..

    Mr.
    Smith
    John
    42 Anywhere Street

    Printed using *Title & Forenames & Surname* would look like..

    Mr. John Smith
    42 Anywhere Street

^Printing Address`s^.

There are three basic ways of printing address from your book. These
are..

^File|Print|Current Address^.

This simply sends the current address to the printer.

^File|Print|Current Section^.

This will print all address`s in the current tab index section.

^File|Print|All^.

Prints the entire address book.

As mentioned these are just basic printing options.  For more flexible
and advances ways of printing address`s refer to chapter %Address%[26]
%Index%[26].

26:Chapter The Address Index Display

The address index display is a convenient way for you to select any
address in your address book simply by selecting it from a list.

It is divided into the following sections which can be accessed by
selecting the named tab.

  *Index*
     This is the main index from which *Every* address in your book
     can be accessed simply by selecting it from the list.  Your
     address book will then be reset to that address.

  *Search*
     Whenever you perform a %search of the address book%[22] the results
     of the search will be stored under this tab.  As with the *Index*
     you can reset the address book to any of the entries in this
     list simply by clicking on it.

  *Sift*
     Stores the results of the %Sift Search%[22].

  *Bookmarks*
     This tab will display either all address`s with a specific
     bookmark or all address`s that have bookmarks.  If the later is
     the case then the list item will be appended with the bookmark
     name.  See chapter %Bookmarks%[24] for more.

  *Linked*
     Displays all address`s in your book that have been %linked%[23] with
     a diary entry.

In addition to simply being able to display and access different
address`s from the list all the above sections (except the main *Index*)
have a menu of options which can be displayed be clicking the right
mouse button.

These are..

  *Save As File*  This will take all the address`s displayed in the
  list and create a new address file with them.

  *Print*  Prints only those address`s shown in the list.

  *Delete*  Deletes all address`s in the list.

27:Chapter Cross Referencing The Diary

Another way of connecting information held in your address book with
information in your diary is to use the cross reference facilities.

^Tools|Cross Reference Diary With|First Selected Field^.

This will attempt to locate any diary entries that contain the text
that is present in the *first* selected field of the current address.

See chapter %The Search Menu%[22] for more about selecting fields.

So, for example, if the field Surname contains the text Jones selecting
or ticking this field and selecting the above option would create a
list of all the diary entries that contain "Jones" in them.

You can then go on to view/edit these diary entries from within the
address book.

^Tools|Cross Reference Diary With|Specify^.

This works in the same way as the above but this time you are able
to specify your own string to search the diary for.

28:Chapter Reorganising Your Address Book

Select ^Tools|Reorganise Based On^.

A sub menu will appear containing all the field names of your address
book.  When you select one, say, Surname all the individual address`s
of your book will be reorganised into different tab indexes based on
the *first* character of the selected field.

*Example*.

If, as above, you where to select Surname from the sub menu then
all address`s whose surname field starts with P will be placed into
tab index "P", those starting with S will be placed into tab index
"S" and so on..

^Note.^

If an address can`t be placed into a tab index from *A - Z* because
the selected field to organise on starts with say, a number, it will
be placed in the *Other* tab index.

29:Chapter Creating A Schedule.

To create a daily schedule first bring up the schedule window by
selecting either the *Daily Scheduler* button from the main calendar
or by selecting the *Create/View Schedule* menu item from the
%Diary Page Menu%[12].

Once you have opened the scheduler window you can create/edit the
schedule for the date displayed at the top. *(You can only have one*
*schedule per date)*

You can enter up to 48 lines of text per schedule with each line
representing a time from 00:00 through to 23:30.  You may also give
each schedule a title.

The daily scheduler forms part of the diary and will be stored with
the diary file when you save.  Also, you have the ability to tell
Epoch to %remind you of any important future schedules%[30] when it loads
a diary file.  *More on that later..*

^Creating A Schedule^.

First select the date button at the top and select a date for this
new schedule if one does not already exist.  If you select a date
that is already in use by the scheduler then you will be reminded.

Next you may want to give this schedule a title.  Select the title
button to the right of the date button and enter one.

You can now go on to enter information next to the different times
of the day.

Once you have created your schedule simply close the window and
your new schedule will then be stored as part of the diary.

You should also notice that when the diary is now set to the date of
this new schedule, a small schedule icon appears on that diary page
indicating that this date also has a schedule attached to it.  See
chapter %Diary Page Icons%[31] for more on this.

^Scheduler Options.^

Select the *Options* button at the bottom of the scheduler window
to bring up the following options..

  *New Schedule*  Selecting this option allows you to create a new
  schedule.  You will first be asked to select a date for the new
  schedule.  If a schedule with this date already exists you will
  be alerted to the fact.

  *Delete Schedule*  Deletes the currently displayed schedule from
  the scheduler.  You will first be asked to confirm.

  *Delete All Schedules*  Handle with care.  Erases ALL schedules
  from the current diary file.

  *Reminder Date*  Allows you to create a reminder date for this
  schedule.  See chapter %Schedule Reminders%[30] for more.

  *Clear Reminder*  This option will only be visible if a reminder
  date has been set for the current schedule.  Can you guess what
  it does?

  *Print Schedule*  Send the current schedule to the printer or to
  a file depending on the Printer Output setting in Preferences
  menu of the main calendar.

  *Print The Lot*  Prints all your schedules..

^Line Options.^

Next to each of the lines in the scheduler you will notice a little
button to the right.  Selecting any of these will bring up the
following list of options for the line selected..

  *Insert*  Inserts an empty line at that position.  All lines from
  there and below will be moved down one.  Any text for 23:30 (the
  last line) *may* be lost.

  *Delete*  Deletes the selected line.  All lines below will be
  moved up one.

  *Erase*  Erases the selected line without moving any of the others
  up.

  *UpperCase*  UPPERCASES THE LINE.

  *LowerCase*  lowercases it.

  *Capitalise*  Capitalises The Selected Line.

^Navigating Through The Schedule List.^

Next to the *Options* button there are a further four smaller ones
in the style of video buttons.  These are..

  *First Schedule*  This will take you to the first or earliest
  schedule in the list.

  *Previous Schedule*  Takes you back by one schedule.

  *Next Schedule*  Takes you forward one schedule.

  *Last Schedule*  Takes you to the last or latest schedule in the
  list.

^See Also..^

  %Schedule Reminders%[30]
  %Diary Page Icons%[31]

30:Chapter Schedules Reminders.

There are two things you must do in order that Epoch gives you
advanced warning of any important forthcoming schedules when it
first loads a diary file.

The first is to actually set a reminder date for the schedule
itself. (See chapter %Creating A Schedule%[29])  The reminder date
that you set here must be the same as or earlier than the actual
schedule date.  This is the date that you want Epoch to start
reminding you of this schedule when it loads the diary file.

The second is to select the ^File|Schedule Reminder^ menu
item from the main calendar so that it is checked (ticked).

Now, whenever Epoch loads the diary file it will search through
the schedules looking for any that you should be reminded of.

Any found will be presented to you as a list where you can select
them and view the schedule itself.

31:Chapter The Diary Page Icons.

The diary page icons (See %The Diary%[8]) serve as a) a visual reminder
of what is happening on any given date and b) instant access to that
event, be it a ToDo List, an entry in the alarm/reminder list or
whatever.

Whenever your diary is displaying a date that also has something else
attached to it, an icon representing that item will be displayed on
the page.

For example, you may have created a %ToDo List%[14] for 23.03.1998.
When the diary is set to that date the ToDo list icon will appear
on that page indicating that there is an entry for that date.

Selecting the icon will open the ToDo list editor at the position
of that entry for you to view or edit.

32:Chapter Shopping List System?? (An Introduction)

The shopping list system may seem like quite a strange thing to have
in a P.I.M. but as I said in the %Introduction%[1],  Epoch is a
^Personal^ organiser.  All previous versions of Epoch Organiser and
even some earlier Epochs have a some form of shopping list but none
as powerful or as flexible as this one.

The basic idea behind this system is that you can create a database
of all the items that you are ever likely to buy along with their
price and how many items you normally buy.

When you then come to prepare your *shopping list* you can simply
run down the various items, selecting those that you wish to include
in the list and those that you don`t, how much each item costs if its
cost has changed since you first entered it and how many of each item
you wish to buy.

Epoch will then do all the work of actually calculating the price of
each item and the running total of all items you want included.

^Example^..

  3 Of Loafs of bread      At  0.25  Is  0.75  So Far =  0.75
  7 Of Bottles of Cola     At  0.20  Is  1.40  So Far =  2.15
  2 Of Tins of Beans       At  0.35  Is  0.70  So Far =  2.85

In this simple example you can see that there are three items in
the list.  This may represent your last shopping list.  If you
wanted to use this list again but this time did not want any cola,
rather than deleting this item from the list you would simply select
the Cola line to disable it.  Like so..

  3 Of Loafs of bread      At  0.25  Is  0.75  So Far =  0.75
  *7 Of Bottles of Cola     At  0.20  Is             So Far =*
  2 Of Tins of Beans       At  0.35  Is  0.70  So Far =  1.45

As you can see, the second line no longer plays a part in the list
and is not used in the running total.  If you where then to print
this list, line 2 would not appear in the printout at all.

Also, the shopping list is divided into sections or pages as you
can tell from the tabs running along the bottom.  This means that
you can either split one large list into logical sections or have
completely separate lists all saved under one file.

*N.B.* In this test drive version you are limited to just 4 pages
each with a maximum of 25 lines.  The registered versions allow for
the creation of much larger lists and many more pages.  See chapter
%How To Register%[2] for more..

^See Also.^

  %Creating A Shopping List%[33]
  %Editing Your Shopping List%[34]
  %The Shopping List Dictionary%[35]
  %Printing Your Shopping List%[36]

33:Chapter Creating A Shopping List

Creating a shopping list is very simple.  First, place the cursor into
the first quantity box at the top/left of the list and enter the
quantity of the item you want to buy.

  *3  Of*

Next press the tab key and in the next box enter a description for the
item.

  *3  Of  Bottles of Milk (1pt)  At*

Now press tab again and in the next box enter the cost of *One* item.

  *3  Of  Bottles of Milk (1pt)  At  0.25  Is*

Press the tab again to get onto the next line. This also causes Epoch
to register the previous line and to recalculate it.

  *3  Of  Bottles of Milk (1pt)  At  0.25  Is  0.75  So Far =  0.75*

You can keep on doing this until you run out of space or until your
list is finished, which ever happens first.

Selecting the page tabs at the bottom will allow you to create more
than one list.  As mentioned in the %previous chapter%[32] all the
lists you create here can be saved under one file.

You can also %print%[36] either the current list or select which
lists/ pages to print in which case they will all be recalculated
as one list prior to printing.

    %Editing Your Shopping List%[34]

34:Chapter Editing Your Shopping List

Once you have created your list(s) there are a variety of editing
features available to help you maintain them.  These are..

From the ^Edit^ menu.

  *Change Page Names*  Use this feature to change the names of the
  pages that appear in the tabs below.  The page names are saved
  along with the shopping list file so each file you load and save
  can be unique.

  *Cut*  This will present you with a list of all the items in the
  current shopping list.  By holding down the Ctrl key you can
  use the mouse to select any or all of the items, in any order to
  be cut from the list and saved to disk.  Your shopping list will
  then be recalculated.

  *Copy*  As with Cut but this time you are selecting items to save
  to disk only.

  *Paste*  Pastes a selection of items saved with either Cut or Copy
  onto the currently displayed shopping list.  *(It doesn`t have to*
  *be the list they were cut from.)*

  *Select All*  Selects all the items in the current list by placing
  a check or tick to their left.  A selected item will be disabled
  and not used in any calculations.

  *Deselect All*  Unselects all items so that they are visible to
  Epoch again.

  *Find & Replace*  Allows you to replace all instances of one piece
  of text with another, either in the current list in which case you
  should select *Start From Here & Replace* or in all the lists in
  which case deselect *Start From Here & select Replace All*.

^More Editing Features.^

To the extreme right of every line in the shopping list you will see
a button.  Selecting this button will bring up a menu of options for
that line.  These are..

  *Insert Line*  This inserts an empty line at that position.

  *Delete Line*  Deletes the line.

  *Undelete Line*  Inserts a line delete with Delete Line.

  *Erase Line*  Erases the line without moving the lines below up.

  *Add To Dictionary*  Adds the selected lines quantity, description
  and amount to the %Shopping List Dictionary%[35].

  *Get From Dictionary*  Allows you to select an item from the
  dictionary to insert at the currently select line.

35:Chapter Shopping List Dictionary

The shopping list dictionary is a means by which you can store any
number of list items that can then be inserted into your shopping
list at any time.

The basic idea is that when creating new lists, rather than having to
laboriously type in old list items again you can simply select them
from the dictionary.  They will then be inserted and automatically
recalculated with the rest of the list.  See chapter %Editing Your%[34]
%Shopping List%[34] for more..

Use the features from the ^Tools|Dictionary^ menu to help maintain
your dictionary..

  *Kill*  Deletes the dictionary.  Wipes it clean..

  *Update*  Searches through all the lists in your shopping list
  system and adds any items that do not exist in the dictionary.

  *Edit/View*  Opens the dictionary list editor where you can manually
  add and remove entries.

  *Add From List*  Similar to Update but presents you with a list of
  all the items in the current shopping list.  You can then select
  which ones you want added to the dictionary.

36:Chapter Printing Your Shopping List

There are two basic ways in which you can print your shopping lists.
These are..

^File|Print^.  This will simply take the currently displayed list
and send it to the printer.

^File|Selection Print^.  Using this feature you will first be asked
to select a range of pages to print.  These pages will then be
recalculated together and then printed.

*Remember*. Any Shopping list items that have been checked or ticked
will ^NOT^ be included in any calculations or printouts.

40:Chapter Main Index
  %Contents%[0]
  %Introduction%[1]

  %How To Register%[2]
    %Standard Edition%[3]
    %Professional Edition%[4]
    %Enterprise Edition%[5]

    %Specifications%[39]

  %Getting Started%[6]
  %The Calendar%[7]

  %The Diary%[8]
    %Creating A Diary Entry%[9]
    %Editing An Existing Entry%[10]
    %Repeating A Diary Entry%[11]
    %The Diary Pages Menu%[12]
    %Diary Page Icons%[31]
    %The Diary Edit Menu%[43]
    %The Diary Search Menu%[44]

  %Creating A Preset List Entry%[45]
    %The Preset Buttons%[46]
    %The Preset Menu%[47]

  %Anniversaries%[13]

  %Things To Do  List%[14]
    %Creating A To Do List%[15]
    %The To Do List Menu%[16]
    %The To Do List Viewer%[17]

  %Creating An Alarm/Reminder Entry%[18]
    %How It All Works%[19]

  %Creating A Schedule%[29]
    %Schedule Reminders%[30]

  %The Diary Journal%[41]
    %The Journal Menu%[42]

  %The Monthly Planner%[48]

  %Conversion Charts%[49]

  %Using The Address/Contacts Book%[20]
    %The Edit Menu%[21]
    %The Search Menu%[22]
    %Linking Address`s%[23]
    %Bookmarks%[24]
    %Printing%[25]
    %The Address Index Display%[26]
    %Cross Referencing With The Diary%[27]
    %Reorganising Your Address Book%[28]

  %The Shopping List System%[32]
    %Creating A Shopping List%[33]
    %Editing Your Shopping Lists%[34]
    %The Shopping List Dictionary%[35]
    %Printing Your Shopping Lists%[36]

  %The Notebook%[50]
  %Notebook Features%[51]
  %MailMerge. (Address Book to Notebook)%[52]

41:Chapter The Diary Journal

Although you can create a huge amount of information for any given
calendar date, be it in the form of diary entries, To Do lists, schedules,
anniversaries, alarm/reminders etc.  there are times when you just want
to use the diary as a proper diary and write a few decent sized pages
as you would with a paper diary.

This is what the journal is for.  With it you can write as much as you want
for any or every date in Epoch`s range.

Each entry (or page) in the journal can have a different title and even a
different font, style and size.

^Creating A Journal Page.^

First of all set the calendar to the date for the journal page and select
either the *Journal* button from the left of the main Epoch window or the
^Tools|Journal|Edit/View^ menu item.

The journal will then open and set to that date.  If you already have a
page for that date then it will be displayed for you.

All you need to do now is to start typing.  Simple as that!!

When you have written your journal page for this date simply close the
window.  You should now notice that the %journal icon%[31] has appeared
in the icon bar for that date in the %diary%[8].

^Journal Options.^

Once the journal window is displayed you have a range of options to
help you create new pages, display & edit existing pages etc.

From the ^Options^ menu these are..

  *Font*  Use this option to select a new font for this page.  If you do not
  use this option then the default MS Sans Serif 10 point font will be used.

  *New Journal Page*  This will allow you to create a new page for
  another date.  If you already have a journal page for that date then
  it will be displayed for further editing.

  *Journal Title*  Create a title for this journal page.

  *Journal Date*  With this you can change the date of the current page.
  If you select a date that is already in use then you will be informed.

  *Erase This Page*  Clears the currently displayed journal page.

  *Clear The Journal*  Allows you to erase all pages in the journal.  In both
  this and the above option you will first be asked to confirm.

  *Journal On Top*  If this item is checked (or ticked) then the journal
  window will stay on top of all other Epoch windows.

^Journal Index.^

As you create new journal pages their date & title will be added to the
drop down list at the top left of the journal window.  At any time you can
select a journal page to display from this list.

^Note.^

As with the %Daily Scheduler%[29] the Journal is part of the diary and
will be stored with it when you save the diary.

^See Also..^

  %The Diary Page Menu%[12]
  %Editing An Existing Diary Entry%[10]
  %The Journal Menu%[42]

42:Chapter The Journal Menu

From the main Epoch window select ^Tools|Journal^.  The following
items will then be available..

  *Edit/View*  Opens up your journal and sets its page to the current
  calendar date.

  *Journals Past*  This option will display a list of all the journals that are
  earlier or equal to *Todays* date.  You can then select a journal page
  to view from this list.  Once you have selected the desired page
  simply close the list.

  *Journals Future*  As above but displays a list of all future journals.

  *Search Journal*  Search your journal for a specific piece of text.  All
  journal entries (pages) that match with the text will be displayed in a
  list for you to select from.

43:Chapter The Diary Edit Menu

The edit menu give you a range of general editing facilities for your
diary.  For more specific editing facilities refer to..

  %Editing An Existing Entry%[10] &
  %The Diary Pages Menu%[12]

The edit menu consists of..

  *Global Delete*  This allows you to delete all diary entries that
  contain a specific piece of text.

  *Detailed Delete*  This offers a far more powerful method of selecting
  diary entries for deletion.

  *The window that appears for Detailed Delete is also used for*
  *Detailed Search & Initial Scan.*

  You can specify all the elements of a diary entry that must be met
  before it is deleted.  You can also enter a from and to date so, for
  example, if you entered Meeting in the event field, Important in the
  category field, John in the diary field and the dates 23.03.1997 &
  23.04.1997 then only diary entries with events of "Meeting",
  categories of "Important", whose diary text contains the word "John",
  that lie between the two dates would be deleted.  All Clear???

  *Find & Replace*  Replaces all instances of one piece of text with
  another throughout your diary.

  *Delete*  With delete you can delete Today, The Past, The Future or
  specify two dates within which all diary entries are deleted.

  ^Note^. All date calculations in the above option refer to the
  current calendar date and not *Today*.  If your calendar was set to
  12.05.1998 then ^Delete|Today^ would delete all diary entries
  for that date.

44:Chapter The Diary Search Menu

  *Global Search* This feature works in a very similar way to the
  %Global Delete%[43] item but this time any matches found will be
  displayed to you as a list.  From this list you can then elect to
  reset the calendar to any of the displayed entries, print any
  selected entry or all of them.

  *First Date*  This takes you to your first diary entry.

  *Prev Date*  Takes you back one diary entry from the current calendar
  date.

  *Next Date*  Takes you forward to the next entry.

  *Last Date*  Takes you to your last diary entry.

  *Detailed Search*  Works in the same way as Detailed Delete from the
  %Edit Menu%[43] but this time will display a list of all matches
  found.

  *All Future*  Displays a list of all the diary entries that match
  with the Event, Place or Category that you specify.

  *Master Index*  Displays a list of your entire diary.

  *Within Dates*  You specify two dates.  Any diary entries that fall
  between those dates are displayed.

  *All Future|Sun..Sat* Displays a list of all diary entries that fall
  on a certain day from the current calendar date onwards.

  *All Past*  See above.

  *Initial Scan*  Uses the same requester as Detailed Delete & Search
  but this time you can specify how many days from the current calendar
  date to search to.

  ^Note^. This feature can be automatically invoked every time a diary
  file is loaded by selecting the ^File|Initial Scan When Loading^
  menu item so that it is checked (ticked).  The next time a file is
  loaded *Initial Scan* will search through the next # days and give
  you advance warning of any forthcoming events etc.

45:Chapter Creating A Preset List Entry

Creating a preset list entry is a bit like tuning your television into
a specific channel.  By the same token you have up to 25 buttons on
your calendar that can be "tuned" into specific dates.  Selecting one
of these buttons will then reset your calendar/diary back to that
date.

^Creating A Preset Entry^.

To create a new preset either select the large checkmark button at
the bottom of the vertical tool bar from the main Epoch window or
select ^Create New^ from the ^Tools|Presets^ menu.

You will then be presented with the preset list editor which will be
set to the current calendar date.  The following options are now
available to you..

*Preset Day & Month*

  This is the day & month that you wish this preset entry to refer to.
  This should be set to the current calendar date but can be easily
  changed if you wish.

  If you set this to a non existent date such as 31.02 then this
  day & month will actually refer to 28.02 or 29.02 depending on
  your preset year.

*Preset Year*

  This is the year that you want this preset to refer to.  Choose from..

    *Calendar Year*  This preset refers to the year that the calendar
    was set to when you created it.

    *Last Year*  The preset will set the calendar to Last Year
    regardless of what the current calendar date is.  e.g. If it is now
    1997 and you set the preset to 23.08.Last Year then this preset
    would set the calendar to 23.08.1996.  In 1998 the calendar would
    be set to 23.08.1997 and so on..

    *This Year*  Sets the preset to the actual year and not the year
    of the calendar.  In the above example, in 1997 the calendar would
    be set to 23.08.1997, in 1998 to 23.08.1998 etc.

    *Next Year* In the above example in 1997 sets the calendar to
    23.08.1998, in 1998 set it to 23.08.1999 etc.

    *Next Occurrence*  This preset will set the calendar to the next
    occurrence of the preset date & month so that if you created a
    preset for 23.08.Next Occurrence and the actual date is 21.03.1997
    your calendar would be set for 23.08.1997.  If the actual date
    was 24.08.1997 then the calendar would be set for 23.08.1998.

*Label*

  Enter a description of the preset here.  This label together with
  the date of the preset will be displayed when you position the
  mouse pointer over the %preset button%[46].

*Image*

  To further help you determine what a preset is for when you look
  at it you can give each of your preset buttons their own image.

  Select a .bmp image preferably 16x16 in size.

When you have created your preset entry simply select *OK* and the
information will be saved and your preset buttons updated.  Select
*Cancel* to forget the whole thing.

^See Also^.

  %The Preset Buttons%[46]
  %The Preset Menu%[47]

46:Chapter The Preset Buttons

The preset buttons run down the bottom of the vertical tool bar.
It is from here that you can reset your calendar/diary to any of the
preset dates %created with the preset list editor%[45].

Either end of the preset buttons is an arrow.  Use this to scroll
through all 25 available buttons.

When you position the mouse over a button it will display the date
and label of the preset such as..

  *Annual Meeting, 23 September [Next Occurrence]*

or

  *Empty Preset*

if there is nothing set for this button.

Clicking on the button will reset the calendar to that presets date.

47:Chapter The Preset Menu

From the ^Tools|Presets^ menu from the main Epoch window the
following options are available..

*Create New*
  Allows you to %create a new preset%[45].

*Edit/View Existing*
  Displays a list of all of your presets.  Select one to open the
  %preset list editor%[45] to edit or view it.

*Delete A Preset*
  Displays a list of all of your presets from which you can delete
  one.

*Delete All*
  Erases the entire preset list.  Careful!!

48:Chapter The Monthly Planner

The monthly planner enables you to see, at a glance, what is
happening throughout all your different calendar sections for the
entire current calendar month.

It is divided into a grid of cells with the 31 columns representing
the days of the month and the 6 rows each of the different sections.

These rows are..

  %Diary%[8]
  %Journals%[41]
  %Schedules%[29]
  %Ann`saries%[13]
  %To Do Lists%[14]
  %Reminders%[18]

If a check (or tick) appears in any of the intersecting cells
between a day and one of the sections above it means that an
entry has been detected for that date.

^Viewing Your Entries.^

By selecting the ticked cell Epoch will display the entry to you,
be it a diary, journal, schedule or whatever where you can view or
edit it.

If you select a cell that does not have a tick in it then you will
be given the option to create an entry for that date.

Any changes that you make to existing entries, such as deleting
them or any new entries that you create will be reflected in the
planner.

^Resetting The Monthly Planner.^

Rather than having to go back to the main calendar, selecting a
new date and then opening up the monthly planner again you can
reset the current calendar date from the monthly planner itself.

Running along the top of the planner are 12 month tabs with which
you can select the month.  Underneath the planner are the year tabs
which reset the year from 1900 to 2050.

As you select different months and years you should notice that not
only does the monthly planner change to reflect the new month but
so does the main calendar underneath.

^The Entry Status Display.^

Lastly, running along the top of the planner are 7 boxes.  The first
of these shows the current month that the planner is displaying.

The other 6 display the total number of entries for each of the
sections that have been detected.

49:Chapter Conversion Charts

Select the *Conversion Charts* button from the main calendar display
to bring up the conversion charts window.

The conversion charts feature is a useful way of being able to
convert temperatures, weights, measures, volumes etc.  Not only can
you look up the conversion you can also enter your own calculation
using the *Convert* button.

^Using Your Own Calculations.^

At the top of the conversion charts window you will see the Convert
button.  Next to these are two text boxes in which you can type
imperial values in the first & metric in the second.

For example, if you wanted to know what 36 inches was in centimeters
you would type 36 into the first text box and click on the Convert
button.  From the menu you would then select ^Inches & Centimeters^.

When you now position the mouse over this text box a label with the
text *= 91.44 Centimeters* will appear.

To convert centimeters back to inches (or metric back to imperial)
simply enter the metric value in the second text box and select
^Inches & Centimeters^ again.

Now when you position the mouse over this text box another label will
appear with the conversion.

As you can see, you can actually make two calculations at the same
time.

For example, if you wanted to know what 42 miles was in kilometres
and what 83 kilometres was in miles you would enter 42 into the
first text box (the imperial one) and 83 into the second (the
metric).  When you select ^Miles & Kilometres^ from the convert
button positioning the mouse over the imperial text box would
display the label *= 67.578 Kilometres* and placing the mouse over
the metric text box would show *= 51.58483 Miles*

50:Chapter The Notebook.

Epoch`s notebook is a convenient place for you to write general
notes/letters about anything you like.  Unlike the %Diary Journal%[41]
it is not date specific and doesn`t get stored along with the diary
file.  It is an independent section which creates and loads its own
files.

The notebook is divided into pages, with each page begin able to hold
as much text as you want and in the font of your choice.  The number
of pages available to you depends on the current version of Epoch
you are using.  See %Specifications%[39]

You can also use the notebook to write such things as newsletters,
flyers etc. by taking advantage of the %mailmerge facilities%[52] which
enable you to print multiple copies of the same letter, each with
different details from your %address/contacts manager%[20].

^Using Your Notebook.^

By default the notebook will open with just one page.  Once you
have written your page, create a new one by either selecting the
^Edit|New Page^ menu item or the New Page button from the top tool
bar.  Enter the name for your new page and it will be created for
you.

*Note.*  The top tool bar contains features for your notebook in
general while the lower tool bar contained in the page itself is
used for the actual page you are working on.

The left hand side of the lower tool bar contains the *pages font*
display.  The default font that will be used is MS Sans Serif 8 point
font.  To change this simply click on display and select a new
font.  Any text that has already been written will change to reflect
the new font.

^See Also.^

  %Notebook Features%[51]
  %Mail Merging From The Address Book%[52]

51:Chapter Notebook Features.

Not all the features of the notebook are detailed in this chapter.

I`m not going to insult your intelligence by explaining such things
as New, Load, Save etc.

From the ^File^ menu.

  *Load Text File As Page*  This option allows you to load a standard
  text (.txt) file into the current page you are working on.

  *Save Page As Text File*  Use this to save the current page to
  disk as a .txt file.

From the ^Edit^ menu.

  *New Page*  Creates/adds a new page to your notebook.

  *Delete Page*  Removes the current page from your notebook. You
  will first be asked to confirm.

  *Start Again*  Erases all information from the current page without
  actually removing it from the notebook.  Again, you will first
  have to confirm.

  *Change Pages Name*  Allows you to change the pages name/title.

  *Find & Replace*  Replaces all occurrences of the find text with
  the replace text in either the current page or throughout your
  entire notebook.

From the ^Search^ menu.

  *Find*  Will locate a specific piece of text from a) the current
  cursor position on the current page if *Start From Here* is
  selected or b) from the top of the page if not.

  *Find Next*  Finds the next occurrence of the text specified in
  Find depending on the *Direction* of the search.

  *Locate Page*  While you can simply click on the page tabs to
  display the page of your choice this becomes impractical if you
  have far more pages than can be displayed at any one time.
  Selecting this item will allow you to quickly view all of your
  pages and select the one of interest.

From the ^Options^ menu.

  *Sort Pages*  Sorts all the pages of your notebook into alphabetical
  order based on the pages names.

  *Pages Font*  Changes the font used by the current page.

  *Pages Colour* Changes the font colour used.  This can also be
  set using *Pages Font* above.

  *Print Page*  Prints the current page.  No notice will be taken
  of any mailmerge instructions.  For this select the %Print Using%[52]
  %MailMerge%[52] button from the lower tool bar.

  *Print All* Prints your entire notebook.

52:Chapter MailMerge From Address Book.

Using the mailmerge feature you can print multiple copies of the
same notebook page each with different details from the %address/%[20]
%contacts manager%[20].

The address`s to be used for the mailmerge will be taken from the
current %Address Index Display%[26].

^This is best served with an example or two...^

*Suppose that you wanted to invite a group of friends to a party.*

You would first enter the %address book%[20] and (if not already
loaded) load in the address file with all your friends details.

You would then make sure that the %address index display%[26] was
set to the main index and thus displaying the entire contents of
your address book.

You would now close the address book (optional) and open up the
%Notebook%[50], create a new page and start writing the letter.

Your letter might look something like this...
*-----------------------------------------------------------------------------------------------------*
Jo Bloggs
42 Anywhere Street
AnyTown
Some City

March 23, 1997.

{MergeAdr} Forenames; {MergeAdr} Surname;
{MergeAdr} Address;

Dear {MergeAdr} Forenames;,

  Just a little note to say that I am having a party on Saturday
and would really like you to be there.

Bye for now..

Jo
*-----------------------------------------------------------------------------------------------------*
When you come to print your letters, rather than using the normal
print button (in which case you would simply get a printout of
exactly what you typed) you would select the *Print Using MailMerge*
button from the lower tool bar.

When you select the *Print Using MailMerge* button you will be
presented with the same list of address`s that are currently being
displayed in the %Address Index Display%[26] of the address book.

From here you select which address`s to merge into your letter and
therefore how many letters to print.

You select the address`s by holding down either the Ctrl or Shift
key and clicking on the address with the mouse.

Once you have selected the address`s click on the *Select* button.
Clicking on the *The Lot* button will use all the address`s in the
list regardless of whether you selected any or not.

So, sticking with our party example the actual printout(s) may well
look something like this..
*-----------------------------------------------------------------------------------------------------*
Jo Bloggs
42 Anywhere Street
AnyTown
Some City

March 23, 1997.

Jane Ware
27 Anns Hill Road
Gosport
Hants
PO12 6HX

Dear Jane,

  Just a little note to say that I am having a party on Saturday
and would really like you to be there.

Bye for now..

Jo
*-----------------------------------------------------------------------------------------------------*
This assumes that Jane Ware`s address was first in the list of
address`s to be merged.  If Paul Scott`s address was next in the
list then the second printout may look like this.
*-----------------------------------------------------------------------------------------------------*
Jo Bloggs
42 Anywhere Street
AnyTown
Some City

March 23, 1997.

Paul Scott
42 Western Way
Alverstoke
Gosport
Hampshire
PO12 5JS

Dear Paul,

  Just a little note to say that I am having a party on Saturday
and would really like you to be there.

Bye for now..

Jo
*-----------------------------------------------------------------------------------------------------*
Get the picture??

Remember that ^ANY^ address`s currently being displayed in the
%address index display%[26] can be used for mailmerge, not just
those from the main index.

For example..  In your address file with all of your friends
details you may have marked some of them out as special giving
them the %bookmark%[24], Special Friends.

If it was only your *Special Friends* that you wanted to invite
to this party you would use the bookmark facility of the address
book to display only address`s marked as *Special Friends* in the
%address index display%[26].  These would therefore be the only
address`s that would be used with the MailMerge.

^MailMerge Instructions.^

The mailmerge instructions that you type or insert into the page
of your notebook tell Epoch to print specific fields of the address
book rather than the instruction itself.

A MailMerge Instruction always looks like this.

  {MergeAdr} *Instruction*;

The *Instruction* part can take the following forms.

  It can be any of the field names of the current address book. So,
  if you had a field name called *Nick Name* then the MailMerge
  instruction {MergeAdr} Nick Name; would use the *Nick Name* field
  of the address currently being used.

  Example:

    Dear {MergeAdr} Nick Name; may well be printed as

    Dear Scotty

  You can insert the current date anywhere in the page by using the
  instruction {MergeAdr} CurDate;  Use {MergeAdr} CurTime; to insert
  the time.

To insert a mailmerge instruction onto your page at the current
cursor position rather than typing it (which can be a bit tedious)
simply select *Insert MailMerge Instruction* button next to
*Print Using MailMerge* and select the instruction from the menu
that pops up.

53:Chapter Printer Options

The printer options requester will appear whenever you elect to
print anything from Epoch or when you select ^Printer Options^
from the ^Preferences^ menu on the main Epoch window.

From here you can control many different aspects of how your
printout will be made for most of the Epoch system.

The printer options are..

  *Left Margin*  Set a value between 0 & 10 inches for how far over
  the page you want the printing to start.

  *Top Margin*  Controls how many inches are left at the top of each
  page before printing starts.

  *Output To Screen*  If checked (or ticked) then all output (except
  for the shopping list & yearly calendar) will also be directed to
  a window on the screen.  This is useful if you are printing to
  file but still want a visual readout.

  *Output To Printer*  Directs all printer output to your printer.

  *Output To Disk File*  All printer output (except for the shopping
  list & yearly calendar) will be directed to a file in the Epoch
  directory called Epoch.Prt.  This can then be read with a text
  editor such as NotePad.

  *Number Of Copies*  The number of identical copies of the same
  printout you want.

  *Show Before Printing*  If checked then the printer options requester
  will appear each time you elect to print.  If unchecked then this
  feature will be bypassed.

  *Setup*  Lets you to change the paper size, orientation and
  properties of your printer.

  *Printer Font*  Selects the font that will be used for printing.

54:Chapter Disclaimer

Now for the legal stuff...

Epoch Organiser 3.0 is provided "^As Is^", without warranty of any kind
either expressed or implied.

The entire risk as to the use of Epoch Organiser 3.0 is assumed by the
user.

The author shall not be held liable for any damage or loss, be it
special, incidental, or consequential caused by this software either
directly or indirectly.

Epoch Organiser 3.0 (c) copyright 1997 by Jack Pritchard.
All rights are reserved worldwide.

So there..

55:Chapter A && A Corp.  A Quick Plug.

*Authors Note*

    ^A & A Corp^ is a newly formed company who may, in the future
    not only be distributing special versions of my software but
    also new titles from various other authors.

    If you have written any interesting shareware titles that you
    think might find a place on the PC shareware marketplace, send
    a copy of them to ^A & A^ to see how they can help with the
    distribution side of things.

    What have you got to loose?

    Contact ^A & A Corp^ at..

    A & A Corp
    7 Turner Court
    Artists Way
    Andover
    Hampshire
    SP10 3SU

    England

*A Message From A & A Corp.*

^A & A Corp^ was started on the 1st of August, 1997 by Stephen
C. Nicolle and Peter J. King.  The company secretary is Samantha J.
King and my colleague, Jack Pritchard, is our computer programmer.

Basically it all started as a hobby, Stephen as a computer programmer
annalist and Peter on the electronic side.  So we decided to combine
our efforts and pull out all the stops.

Jack and Stephen have been veryy good friends since the Amiga days where
Jack was writing his Epoch programmes and Stephen was beta testing his
software, which was getting bigger and better.

I hope all who had an Amiga (and those who didn`t) enjoy using Jack`s
new Epoch Organiser,  and let`s hope he writes more new programmes for
the PC.

Written by and on behalf of

^A & A Corp.^

56:Chapter Epoch AddOns

As well as the main Epoch Organiser 3.0 programme there will shortly
be an array of *Add On* utilities to push the facilities of Epoch
even further.

The first of these will be a utility called *OrgRemind*.  This is a
small programme designed to be placed in your Startup drawer.  It`s
whole purpose in life is simply to remind you of any forthcoming
events in your diary, scheduler, to do list, anniversaries etc. in any
of your diary files without having to actually run Epoch itself.

Everytime that you switch your PC on you can have a `run down` of
anything important from *Todays* date onwards.

Other utilities planned will be Quick address & telephone number lists
that quickly let you review information from any number of address
files, again, without having to load Epoch itself.

These and other utilities will shortly be available directly from
%A & A Corp%[55] who you should contact every now and then, not only
for Epoch Add Ons but also for news of new software and upgrades.

57:Chapter The Icon Window

The Icon Window is a convenient method of accessing different parts
of the Epoch system without having to jump back to the main calendar
window everytime you want to change sections.

The icon window will always be on top of every other window and can
be placed anywhere you wish.

If you do not want the Icon window present you can simply close it. To
bring it back again select the ^Facilities|Show Icon Window^
option from the main calendar.

Whether or not the window is present & its position will be saved to
the Epoch.config file the next time you leave Epoch.