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Title : POPIt POP3 Mail Notifier Plus For Windows 95 and NT 4.0 Version : 1.85 Shareware Release Company : Productive Programming, Inc. Contact : Roger A. Clary RACMan@Pro-Pro.com Product Page: http://www.Pro-Pro.com/POPIt.htm Registration: https://www.pslweb.com/cgi-win/psl_ords.exe/ITEM14858 ******************************************************************************************* Description ******************************************************************************************* POPIt (pop-it) is a an easy to use Windows 95 and NT 4.0 mail program which sends and receives messages for multiple mailboxes and improves your mail system with some much needed features. POPIt is small and uses the system Taskbar tray to display a separate icon indicating the number of received messages for each maildrop (up to 10) that is automatically monitored. The concise and intuitive configuration screen makes for a quick setup and allows each mailbox profile to be configured independently. Dial-Up Networking support will dial your provider, retrieve mail headers and hang-up automatically! Any combination of audible, visual or program launch notifications can be configured to occur when new mail is received. A single click of a POPIt icon brings up the informative InstaScanTM interface that displays the mailbox headers for instant message information. InstaViewTM allows you to instantly view, save, print and delete any message. MIME compliant attachments and URL addresses are automatically decoded and listed for you to easily launch. SPAM-XTM is a built in Anti-SPAM tool that allows POPIt to filter out SPAM junk mail and take corrective action whenever any is recieved. You can use InstaReplyTM to reply to a message or InstaNoteTM to send a quick note instantly (including attachment) - without loading your memory hungry mail program. So highly configurable and simple to use you may not need another mail client! PLUS many MORE features, a 30 day FREE evaluation and FREE upgrades (new enhancements added monthly)! Also available: Windows 3.11 and NT 3.50 version at http://www.Pro-Pro.com/POPIt16.htm ******************************************************************************************* Client Profile Configuration ******************************************************************************************* To open the configuration dialog box, bring up the popup menu by right clicking on the POPIt envelope in the Taskbar icon tray who's profile you want to change. Select Configuration. This dialog is used to configure each of the ten (10) possible client configurations. The profile currently being edited is indicated with the nomenclature of "CLIENT PROFILE X" where "X" is the profile number. For easier identification, the profile email address or Nickname is also displayed under the client profile number. To change from one client profile to the next, use the PREV / NEXT buttons. Select one of the configuration "tabs" to change the options pertaining to the tab name. Select the SAVE button after configuring the client(s) as desired. This will save the configuration information, clear the Taskbar tray of the old POPIt envelope icons, and re-install the icons as per the new configuration. POPIt will now check any POP3 client that has been enabled for automatic checking. Hit the CANCEL button to cancel the configuration and go back to the previous client information. All edits made during the configuration session will be lost. Choose the EXIT POPIT button to discard changes and terminate the program. HOSTS The Host section is were you will enter the POP3 server and mailbox account information for a client profile. You MUST enter at least one host profile for POPIt to operate. For this section enter the appropriate information for each field. Servers:POP3 Server Enter the DNS name (domain) of the POP3 server (ex: mail.Pro-Pro.com). If you use a PROXY server, enter the name of your PROXY server here (ex: gateway). The Port field may be changed from the default POP3 port of 110 if necessary (Consult your network Administrator). Servers:SMTP Server (optional) This is an optional field to enter the DNS name (domain) of the server that handles your outgoing (SMTP) mail. You may leave this field blank if your SMTP server and POP3 server are the same. The Port field may be changed from the default SMTP port of 25 if necessary (Consult your network Administrator). An SMTP server is require to use the InstaReply and InstaNote features. Servers:Connection Timeout (optional) This is an optional field to adjust the amount of time POPIt will allow for connection to the POP3 or SMTP server. The default is 30 seconds. Increase this value if your server(s) is slow in connecting. Login:Account Name Enter your POP3 login name (ex: racman). Do Not Put The "@" Symbol Or Your POP3 Domain Name. Login:Account Password Enter your POP login password. The characters will be hidden as you type. CHECKING The Checking section allows you to customize the way that POPIt will check your maildrop for mail. For this section enter the appropriate information for each field or option. Note: All items in this section are OPTIONAL. You are not required to configure any of these items. The default settings will check for mail using the existing Internet connection when POPIt first launches and every five (5) minutes thereafter. First Mailbox Check Toggle this option to enable / disable POPIt from automatically checking for new mail on Startup. Automatically check Toggle this option to enable / disable POPIt from automatically checking for new mail. If this option is unchecked, you will have to manually check the maildrop for messages. Enter the number of minutes to wait between checking for new mail. Note: A setting of zero (0) seconds will prevent any automatic checking. Connection Options:Dial-On-Demand Enable this option is you want POPIt to use the Dial-Up profile to connect to the provider automatically to check for mail. Note: This option is disabled until a Dial-Up Networking RAS Service is configured. Press the CONFIGURE RAS button to configure RAS for POPIt. Connection Options:Remain Connected Select this option if you want POPIt to remain connected to the provider if there is any mail in the maildrop. POPIt will not automatically hang up. Note: This option is disabled if Dial-On-Demand is unchecked. Connection Options:Always Disconnect Select this option if you want POPIt to hang up after each maildrop check. POPIt will not remain online even if you have mail (old or new). Note: This option is disabled if Dial-On-Demand is unchecked. NOTIFY The Notify section allows you to customize a client profile in the way that POPIt will respond when new mail has arrived. For this section enter the appropriate information for each field or option. Note: All items in this section are OPTIONAL. You are not required to configure any of these items. The default settings will not use audible or visual alerts, and will not launch an executable program. Sound Options:WAV File Enter the complete path and file name of the WAV file to play each time new mail is received. Enter the word "BEEP" to use the windows default beep sound, or leave blank for no audible notification. Use the Find button to search for the desired WAV file. Use the Test button to hear the notification wave sound. Sound Options:Repetitive Sound Notification Select this option if you would like the WAV file (or "beep") to play once ever time the mail is checked until any new mail is acknowledged (using InstaScan). Sound Options:Repetitive Sound Notification Select this option if you would like the WAV file (or "beep") to play once ever time the mail is checked until any new mail is acknowledged (using InstaScan). Visual Alert Select this option if you would like a large visual indication that new mail has been received. A large POPIt icon will appear in the center of the screen when new mail is received. Mail Program:Launch Select this option if you want POPIt to automatically launch the pre-configured e-mail Program each time new mail is received. Mail Program:File Enter the complete path and file name of the E-MAIL program executable file (or any other EXE, COM or BAT file) that you wish to launch from within POPIt for this client configuration. Leave the field blank if you do not wish to use this feature. Use the FIND button to search for the desired EXE or BAT file. Use the TEST button to start the configured E-MAIL program and verify that it is working. IDENTITY The Identity section allows you to customize a client profile with personal information. For this section enter the appropriate information for each field or option. Note: All items in this section are OPTIONAL. You are not required to configure any of these items. Real Name Enter the name or nickname to appear in the "From:" field for InstaReply and InstaNote messages. This feature is only available to registered users. Mail Personalization:Return Address Enter the complete return EMail address for this client. (ex: RACMan@Pro-Pro.com) This is useful when your return address is different than the Account Name and Server (domain). Mail Personalization:Signature File Enter the complete path and file name of the Signature File to use when sending any reply or message. The file MUST be an ASCII text file with the extension <.txt>, <.sig>, or <.prn> only. For best results, keep each line in the file under 80 characters long. Use the FIND button to search for the desired TXT, SIG, or PRN file. Use the EDIT button to modify the signature file shown. OPTIONS The Options section allows you to customize this clients User's Storage Folder, mailbox security and the message deletion confirmation options. For this section enter the appropriate information for each field or option. Note: All items in this section are OPTIONAL. You are not required to configure any of these items. User's Storage Folder This is the root location of the folder in which attachments and archive files for this mailbox. The default location creates a folder under the POPIt path called "ClientXX" where XX is the profile number. Example of default user path(s): POPIT `Client04 `Client05 `Client10 Enter a valid drive and path or network URL for the folder location. (EX: "C:\POPIT\MYFILES" or "\\SERVER\SHARE\FOLDER"). Use the TEST button to verify that the folder path exists and is valid. Message Security Enter a password that you want to use to secure InstaScan header viewing and InstaView message viewing. In addition, the password prevents others from POPIt access of the User's Storage Folder. Disable this feature by removing the password (default). Message Deletion Select this option if you wish to confirm the deletion of messages for this client profile (default). Unselect this option to allow POPIt to automatically delete the message(s) you have chosen for deletion without asking you for confirmation. SPAM-X SPAM-X(TM) is a powerful built-in Anti-SPAM tool that allows POPIt to quietly screen the maildrop during normal notification monitoring and will filter out SPAM junk mail on spammer's address, domain name or numeric account name. The SPAM-X(TM) feature can be programmed to automatically notify the user (visual and/or audio) upon receiving SPAM mail, automatically delete the SPAM, send a reply to the spammer or report the spammer to "postmaster@spammersdomain" (or any combination of these actions).. For this section enter the appropriate information for each field or option. Note: All items in this section are OPTIONAL. You are not required to configure any of these items. SPAM-X(TM) is disabled from checking for SPAM by default. SPAM Filter Options:Compare sender against list Select this option to have the SPAM-X(TM) feature test the sender (FROM:) of each message received against a list of known spammer addresses and/or domains. Enter the complete path and file name of the "known spammer's list" file to be used for the comparison. The ASCII text file contains a list of email address or domain names (one per line terminated with a Carriage Return/Line Feed). This will be the file that is added to when the SPAM-X button is pressed in InstaScan or InstaView. If the file does not exist, POPIt will create it. Use the FIND button to search for the desired LST, TXT or PRN file. Use the EDIT button to modify the "spammer list" file shown. SPAM Filter Options:Filter numeric sender names Select this option to have the SPAM-X(TM) filter out any message that has a number as the user name. (Example of numeric name: 73787819@microsoft.com) Because all CompuServe email addresses are numeric, the next option is automatically selected by default when this option is selected to prevent undesired filtering on all CompuServe sent messages. SPAM Filter Options:Allow CompuServe Select this option to prevent SPAM-X(TM) from filtering out any CompuServe sent message because it has number as the user name (default). (Example of CompuServe address: 73450.3565@CompuServe.COM) BE CAREFUL! Disabling this option has the potential of classifying all CompuServe sent messages as SPAM mail! Corrective Action Options:Display pop-up Select this option if you would like a large visual indication that SPAM mail has been received. A large "SPAM MAIL" icon will appear in the center of the screen when SPAM mail is received. Corrective Action Options:Play WAV Select this option if you would like an audible notification that SPAM mail has been received. Enter the complete path and file name of the WAV file to play each time SPAM mail is received. Use the FIND button to search for the desired WAV file. Use the TEST button to hear the notification wave sound. Corrective Action Options:Intolerance Reply Select this option if you would like POPit to automatically send the spammer and the spammer's domain PostMaster a reply message stating your intolerance to the SPAM mail when SPAM mail has been received. The Subject of the Reply is "REMOVE ME -> You Are In Violation Of US Federal Law" to facilitate the automatic removal from most mailing lists. Corrective Action Options:Report Spammer Select this option if you would like POPit to automatically report the spammer to the spammer's domain PostMaster when SPAM mail has been received. Corrective Action Options:Delete SPAM Select this option if you would like POPIt to automatically delete the SPAM mail when received. When selected, this option automatically selects the next option that requires confirmation for deletion of SPAM mail; this is a safety precaution. Corrective Action Options:Confirmation required for deletion Select this option if you would like POPIt to automatically delete the SPAM mail when received (default). Unselect this option to allow POPIt to automatically delete the SPAM mail without asking you for confirmation. GLOBAL The Global section includes options that are global (the same) to all profiles configured in POPIt. The Dial-Up Networking section contains the information necessary for POPIt to use the Dial-Up Networking capabilities of Windows. For this section enter the appropriate information for each field or option. Note: All items in this section are OPTIONAL. You are not required to configure any of these items. However, you must configure a valid Dial-Up Networking Service for POPIt to automatically dial your provider and check for mail WEB Browser Enter the complete path and file name of the WEB Browser that you wish use for the POPIt Online Help and the URL Trap. Use the FIND button to search for the desired EXE file. Use the TEST button to start the configured WEB Browser and verify that it is working. NOTE: This field may be required if the Windows default browser does not work with the Online Help or the URL Trap. Dial-Up Networking:Service Press the listbox arrow to select the appropriate Dial-Up profile to contact your service provider. If there are no profiles in the listbox, then you must configure Windows with one before you can select a service profile. Dial-Up Networking:Login Enter the case sensitive login name for the Dial-Up profile used. Note: This field is disabled until a RAS Service is selected. Dial-Up Networking:Password Enter the case sensitive account password for the Dial-Up profile used. Leave this field blank if you want to enter the password each time POPIt attempt to dial. Note: This field is disabled until a RAS Service is selected. ******************************************************************************************* OPERATION ******************************************************************************************* OVERVIEW Start POPIt. Once a POP3 mailbox has been configured (above), an icon that looks like an envelope will appear in the Taskbar tray for each POP3 mailbox configured. *************************** POPIt HELP TIPS Place the mouse cursor over the POPIt envelope icon. A help tip will appear and state the current status of mailbox. The mailbox Nickname or Email address, the number of messages waiting and time of day the mailbox was last checked are indicated. If an error occurs during communications, the nature of the error will be described. *************************** POPIt MENU Place the mouse cursor over a POPIt envelope icon and right click (one click). The POPIt Menu will appear for you to make a selection. Check Now! Manually checks the POP3 mailbox. Disable/Enable Checking Disables or enables automatic mailbox checking. Global Control > Global mailbox checking controls. InstaScan Displays the mail headers with InstaScan. InstaNote Send on-the-fly messages with InstaNote. Launch E-Mail Launch EMAIL application. User Storage Folder Opens Explorer to the user's storage folder. Configuration Opens the configuration window. Register Opens the registration window. About Displays program / system information. Online Help Shortcut to the POPIt Home Page. Exit POPIt Ends the program. The Global Control option will be displayed if more than one (1) POP3 client is configured. This option allows you Check all the mailboxes at the same time, or to disable / enable mailbox checking for all mailboxes. The InstaScan option will be disabled if there is no mail waiting. The Launch E-Mail option will be disabled if this feature has not been configured for this POP3 client. The User Storage Folder option will be disabled if there are no saved, sent, or deleted files or file attachments currently stored under the user's storage folder. The option Register will appear if the program is not yet registered. Selecting this option will open the Registration Dialog Box. *************************** MANUALLY CHECKING MAIL Bring up the POPIt Menu by right clicking on the POPIt envelope icon in the Taskbar tray whose mail you want to check. Select the Check Mail option to instantly check for new mail messages. The POPIt envelope icon in the Taskbar tray will spin while the POP server is being checked for mail. NOTE: If the Dial-Up Networking options are configured and you are not currently "online", then POPIt will dial your provider first while the Taskbar tray icon spins and displays a "connection icon" (lightning bolt). If so configured, POPIt will then remain online if there is mail waiting, or it will hangup after retrieving the headers. *************************** CHECKING HEADERS WITH INSTASCAN Left click on the POPIt envelope icon in the Taskbar tray whose mailbox you want to scan and display the message headers. Enter the security password for this mailbox if one has been defined. The InstaScan window will appear and show each mail messages send date, sender, and subject. The InstaScan title will display the POP3 server name or the Nickname, that has been scanned, and the number of messages waiting. If any headers have been selected then the number of selected messages will be indicated. Message header information consisting of the message number (chronological), date received, who sent it and the subject are displayed. In addition, the size of the message is indicated to the left of the DATE, the priority of the message is indicated as high with a "!" to the left of the FROM, and attachments are indicated with a "&" to the left of the SUBJECT. InstaScan will display the headers of up to five (5) messages at a time. Use the vertical scroll bar to scroll through all of the messages when more than 5 have been received. Any of the header information may be copied to the clipboard and pasted into any other Windows application. Select one or more of the messages by clicking on any part of a header. Use the SHIFT or CTRL keys in conjunction with clicking to select more multiple messages. The entire header will highlight (see above) indicating that is has been selected. While any message header is selected the INSTAVIEW and DELETE buttons will be enabled. Use the INSTAVIEW button to retrieve and view the selected message contents using InstaView. Use the LAUNCH button to start the pre-programmed EMAIL program. The Launch button will not be enabled if this feature has not been configured for this POP3 client. Delete the selected header's message from the POP3 server by clicking the DELETE button. The InstaScan title will say "Connecting..." as POPIt contacts your POP3 server. The header of the message to be deleted will also flash red. If configured for "Delete Confirmation" a deletion conformation box will appear. Select "Yes" to permanently delete the message. A copy of the deleted message's header will be saved in a file with the current date as the name in the Deleted folder under the user's storage folder. (EX: 010198.TXT would be created on January 1st, 1998.) NOTE: If the Dial-Up Networking options are configured and you are not currently "online", then POPIt will dial your provider first while the Taskbar tray icon spins and displays a "connection icon" (lightning bolt). POPIt will then remain online after deleting the message. You will have to manually disconnect from your provider after deleting all the messages desired. Use the SPAM-X button to invoke the SPAM-X(TM) mini-Wizard to add the email address of the sender of the selected message to the "spammer's list", and configure or apply any corrective action for this SPAM mail. This button will be enabled only when one (1) header is selected. If an error occurs while retrieving the headers or deleting a message, the InstaScan window will automatically close, and the POPIt icon for the appropriate POP3 client will display the error "X" icon. The HelpTip will indicate the type of error. *************************** READING AND PRINTING MESSAGES WITH INSTAVIEW From the InstaScan window select one of the received messages (see above). Double click on the selected message or press the InstaView button to open the InstaView window. The window will display all of the header information, and the contents of the message. NOTE: If the Dial-Up Networking options are configured and you are not currently "online", then POPIt will dial your provider first while the Taskbar tray icon spins and displays a "connection icon" (lightning bolt). POPIt will then remain online after retrieving the message contents. You will have to manually disconnect from your provider after reading all the messages desired. The InstaView title will display the text "Connecting..." while contacting your POP3 server. Once contact is made, the title will reflect who the message was send To:, and the number of the message being viewed. Any information displayed may be copied to the clipboard and pasted into any other Windows application. Any MIME compliant attachment will be listed in the Attachments section. Attachments are automatically decoded and stored in a sub-folder named Attached under the user's storage folder. If the message contains more than one attachment, they will be displayed in the drop-down list. Press the LAUNCH button to launch the selected attachment. Use the PURGE button to remove the attachment from the harddrive. The URL Trap lets you go to any URL address that is embedded within the message. POPIt will trap the following Universal Resource Locators: http://, ftp://, gopher://, news://, and https://. If the message contains any of these, they will be displayed in the drop-down list. Press the GO TO button to launch your Web Browser to the selected URL address. NOTE: For URL Trap to work you must have a Web Browser installed with the appropriate file associations. Use the INSTAREPLY button to reply to the message using the InstaReply feature. Use the LAUNCH button to start the pre-configured EMAIL program. The Launch button will not be enabled if this feature has not been configured for this POP3 client. Use the SAVE button to store the message (minus the attachment code) in a file with the current date as the name in the Saved folder under the user's storage folder. (EX: 010198.TXT would be created on January 1st, 1998.) Use the PRINT button to print a hard copy of the message to the default printer. NOTE: This option is enabled after the message has been completely received. Delete the displayed message from the POP3 server by clicking the DELETE button. The InstaView title will say "Connecting..." as POPIt contacts your POP3 server. The message text will also flash red. If configured for "Delete Confirmation" a deletion conformation box will appear. Select "Yes" to permanently delete the message. A copy of the deleted message's header will be saved in a file with the current date as the name in the Deleted folder under the user's storage folder. (EX: 010198.TXT would be created on January 1st, 1998.) NOTE: This option is enabled after the message has been completely received. Use the SPAM-X button to invoke the SPAM-XTM mini-Wizard to add the email address of the sender of the selected message to the "spammer's list", and configure or apply any corrective action for this SPAM mail. Use the < > buttons easily move from message to message in this mailbox. NOTE: These options are enabled after the message has been completely received and more than one message is waiting. If an error occurs while retrieving or deleting the message, the InstaView window will automatically close, and the POPIt icon for the appropriate POP3 client will display the error "X" icon. The HelpTip will indicate the type of error. *************************** USING INSTAREPLY FOR INSTANT MESSAGES REPLYING From the InstaView window select the InstaReply button to open the InstaReply window. The window will display the Reply To address, and a text box containing the text of the message that you are replying to. You can not alter the Reply To recipient. Optionally, a "Carbon Copy" of the return message may be sent to other addresses. Click the CC: button to choose an address from the previously sent address list, or type an address in the "CC:" field. Use the SHIFT or CTRL keys when choosing to select multiple recipients. The "Subject" field may be edited from what the default which was derived from the original message subject.. If you do not want to "Include original text in reply" then un-check this option. Once you start typing in the Message Box, you can no longer change this option. The Message Box (large white area) is a pseudo-WYSIWYG text editor were you type the reply message to send. Any information displayed may be copied to and from the Windows clipboard. The box will first be displayed with the cursor in the upper left corner from which you may start typing. If you have configured a Signature File for this mailbox, then its contents will be displayed. The text of the message that you are responding to will be two lines under it. Check the "Urgent" option if you would to mark this message as High / Urgent priority when sent. Check the "Return Receipt" option if you would like an acknowledgement that the message was received at its destination. A single file attachment may be included with your return message. Click the ATTACH: button to search and choice the file to send, or enter the complete path and file-name in the Attach field. The SEND button will be enabled after you start typing in the Message Box. Press this button to mail your reply. The progress bar will indicate the status of the SMTP mail process. NOTE: If the Dial-Up Networking options are configured and you are not currently "online", then POPIt will dial your provider first while the Taskbar tray icon spins and displays a "connection icon" (lightning bolt). POPIt will then hangup after sending your message. Click the CANCEL button to exit InstaReply without sending the message. If an error occurs while sending the reply, a popup message will notify you, and allow you the choice of re-sending the message. When the reply is successfully send, a copy of the sent message (minus the attachment code) is saved in a file with the current date as the name in the Sent folder under the user's storage folder. (EX: 010198.TXT would be created on January 1st, 1998.) *************************** USING INSTANOTE FOR ON-THE-FLY MESSAGE SENDING Right click on the POPIt envelope icon in the Taskbar tray of the user / client that you want to originate the message from. Select the InstaNote option from the POPIt menu. A window will display several fields to be filled in before the message can be sent. You must enter a valid destination address in the "To:" field before the message can be sent. Click the TO: button to choose an address from the previously sent address list, or type an address in the "To:" field. Use the SHIFT or CTRL keys when choosing to select multiple recipients. Optionally, a "Carbon Copy" of the message may be sent to another address. Click the CC: button to choose an address from the previously sent address list, or type an address in the "CC:" field. Use the SHIFT or CTRL keys when choosing to select multiple recipients. An optional subject may be entered in the "Subject" field. The Message Box (large white area) is a pseudo-WYSIWYG text editor were you type the message to send. If you have configured a Signature File for this mailbox, then its contents will be displayed. Any information displayed may be copied to and from the Windows clipboard. Check the "Urgent" option if you would to mark this message as High / Urgent priority when sent. Check the "Return Receipt" option if you would like an acknowledgement that the message was received at its destination. A single file attachment may be included with your message. Click the ATTACH: button to search and choice the file to send, or enter the complete path and file-name in the Attach field. The SEND button will be enabled after a valid destination address is in the "To:" field . Press this button to mail your message. The progress bar will indicate the status of the SMTP mail process. NOTE: If the Dial-Up Networking options are configured and you are not currently "online", then POPIt will dial your provider first while the Taskbar tray icon spins and displays a "connection icon" (lightning bolt). POPIt will then hangup after sending your message. Click the CANCEL button to exit InstaNote without sending the message. If an error occurs while sending the message, a popup message will notify you, and allow you the choice of re-sending the message. When the message is successfully send, a copy of the sent message (minus the attachment code) is saved in a file with the current date as the name in the Sent folder under the user's storage folder. (EX: 010198.TXT would be created on January 1st, 1998.) *************************** Exiting POPIt Bring up the POPIt Menu by right clicking on any POPIt envelope in the Taskbar. Choose the EXIT POPIt option to terminate the program. POPIt will remove all of its icons from the taskbar, and terminate communications with the WINSOCK stack. It may take upto 60 seconds for POPIt to cleanly end communications (Thanks Microsoft!). ******************************************************************************************* Roger A. Clary Productive Programming Inc 262 E. Doe Run Road Kennett Square, PA 19348 USA ******************************************************************************************* Copyright (c) 1996, 1997, 1998 Productive Programming, Inc Windows(r) 95 and Windows(r) NT are trademarks of Microsoft Corporation in the U.S. and other countries.