WordPerfect provides automatic editing features that help save you time when editing documents.
In this section, you'll learn about
marking misspelled words and grammatical errors as you type
correcting misspelled words automatically
entering text automatically
Marking misspelled words and grammatical errors as you type
You can use Spell-As-You-Go to automatically check spelling in a document. Spell-As-You-Go underlines misspelled words in red.
You can also use Grammar As-You-Go to automatically correct grammatical errors. Grammar As-You-Go underlines grammatical errors in blue.
Prompt As-You-Go replaces misspelled words, grammatical errors, and synonyms. The Prompt As-You-Go list box displays suggestions as you type. A color coding system identifies the type of error encountered. If the text in the Prompt As-You-Go box is red, the word may be misspelled. If the text is blue, there may be a grammar or usage error. If the text is black, you can choose a synonym to replace the word. If the box is blank, there are no suggestions for the word.
For example, if you type "Worf," you will see the following in the Prompt As-You-Go list box:
To automatically check spelling
Click Tools Proofread Spell-As-You-Go.
Notes
A red underline displays below each misspelled word.
Spell-As-You-Go is enabled if a bullet displays next to it. If Grammar As-You-Go is enabled, Spell-As-You-Go is also enabled even though there is no bullet next to Spell-As-You-Go. For information on Grammar As-You-Go, see "To automatically check grammatical errors."
Tips
You can disable the automatic checking of spelling errors by clicking Tools Proofread Off.
You can replace the misspelled word with a new word by right-clicking the misspelled word and clicking a word from the menu.
To automatically check grammatical errors
Click Tools Proofread Grammar As-You-Go.
Notes
A blue underline displays below each grammar error.
If Grammar As-You-Go is enabled, Spell-As-You-Go is also enabled even though there is no bullet next to Spell-As-You-Go.
Tip
You can disable the automatic checking of grammatical errors by clicking Tools Proofread Off.
To replace misspelled words, grammatical errors, and synonyms
1 Click Tools Proofread Prompt As-You-Go.
A check mark next to the Prompt As-You-Go command indicates that Prompt As-You-Go is enabled.
2 Click a word or phrase in your document.
3 Choose the replacement text from the Prompt As-You-Go list box on the property bar.
Note
If the text in the Prompt As-You-Go box is red, the word may be misspelled. If the text is blue, there may be a grammar or usage error. If the text is black, you can choose a synonym to replace the word. If the box is blank, there are no suggestions for the word.
Correcting misspelled words automatically
You can enable QuickCorrect to automatically correct common typing mistakes. QuickCorrect provides a list of commonly misspelled words and their correct spellings. For example, QuickCorrect can automatically replace "adn" with "and." You can add words to the QuickCorrect list, including a pair of words. For example, you can replace "byt he" with "by the." Words can also be deleted from the QuickCorrect list.
To automatically correct common typing mistakes
1 Click Tools QuickCorrect.
2 Enable the Replace words as you type check box.
Note
QuickCorrect is automatically disabled when you edit a macro.
Tip
You can also automatically correct typographical errors that have only one possible correction by enabling the Correct other mistyped words when possible check box. WordPerfect does not notify you of the change.
To add a word to the QuickCorrect list
1 Click Tools QuickCorrect.
2 Type a misspelled word in the Replace box.
3 Type the correctly spelled word in the With box.
4 Click Add entry.
Note
You can also add abbreviations to the QuickCorrect list. QuickCorrect abbreviations are case-sensitive. For example, if you add "wm" for "William," and then you type "WM" in the document, QuickCorrect inserts "WILLIAM."
To delete a word from the QuickCorrect list
1 Click Tools QuickCorrect.
2 Choose a word from the Misspelled word list.
3 Click Delete entry.
Entering text automatically
QuickWords are abbreviations of words or strings of text that you insert into a document. When you type the abbreviation in a document, QuickWords automatically expands it. For example, you can have cc represent "Corel Corporation." When you type cc, "Corel Corporation" appears in the document. QuickWords are not case-sensitive. Typing CC also inserts the text, "Corel Corporation." You can add a word to the QuickWords list and then insert the word into a document. You can also add a graphic to the QuickWords list.
The words that QuickWords represent can be changed.
You can expand all QuickWords in a document.
To add a word to the QuickWords list
1 Select a word or phrase.
2 Click Tools QuickWords.
3 Type a word to represent the word or phrase in the Abbreviated form box.
4 Click Add entry.
Note
Avoid common words when you create QuickWords. For example, if you make "the" an abbreviation for "theatric," the word "the" will expand to "theatric" whenever you type it. To avoid this problem, you can add a special character, such as an ampersand (&) or an asterisk (*), before QuickWords.
To add a graphic to the QuickWords list
1 Select a graphic
3 Click Tools QuickWords.
4 Type a word to represent the graphic in the Abbreviated form box.
5 Click Add entry.
If you want the graphic to display in the active document, click Options Expand as text with formatting.
To insert QuickWords
1 Type the QuickWords abbreviation.
3 Press Enter.
Tip
You can also insert QuickWords by pressing Tab or the Spacebar.
To change the text that QuickWords represents
1 Select the text that you want QuickWords to represent.
2 Click Tools QuickWords.
3 Choose a word from the Abbreviated form list.
4 Click Options Replace entry.
5 In the Replace QuickWords with new selection dialog box, click Yes.
You can also
Rename QuickWords Choose a word from the Abbreviated form list. Click Options Rename entry and type a name in the QuickWords name box.
Delete QuickWords Choose a word from the Abbreviated form list, and click Delete entry.
To expand all QuickWords in a document
To Do the following
Expand all QuickWords in the current document as plain text Click Tools QuickWords. Click Options Expand as plain text.
Expand QuickWords as formatted text Click Options Expand as text with formatting.
Expand QuickWords as you type Enable the Expand QuickWords when you type them check box.
Prevent QuickWords from expanding as you type Disable the Expand QuickWords when you type them check box.
Expand all QuickWords in the current document using a macro Click Tools Macro Play. Double-click EXPNDALL.WCM.
Notes
For information about macros, see "Playing macros."
When you expand text as plain text, the QuickWords text will look the same as the other text in that document. Plain text includes tabs and hard returns but not font attributes or other formatting. When you expand text as formatted text, you can insert QuickWords into a document and include the formatting and graphics that appeared with the word when you created it.
Tip
If the Expand QuickWords when you type them check box is disabled, you can expand QuickWords by pressing Ctrl + Shift + A.
