Various levels of passwords can be added to notebooks to keep confidential information secure. Startup switches allow you to control what happens when Quattro Pro is started. Quattro Pro allows you to choose from a variety of password-protection levels and startup switches, depending on the type of work you are doing.
In this section, you'll learn about
using password protection
using startup switches
Using password protection
You can assign a password to a notebook so that it can be opened only by authorized users. Using password levels, you can restrict users from viewing specific information or the entire notebook, and keep data from accidentally being changed. Notebooks with low, medium, high, and controls-only password protection are opened using different procedures.
You can change the password associated with a notebook. As well, you can disable a notebook's password.
To assign a password to a notebook
1 Click Format Notebook properties.
2 Click the Password level tab.
3 Enable one of the following options:
None
Low
Medium
High
Edit with controls only
4 Click OK.
5 In the Enter password dialog box, type a password.
6 In the Verify password dialog box, type the password again.
Note
Be sure to write down the password and keep it in a safe place. If you lose it, you are locked out of all or part of the protected notebook, depending on the password level.
To open a file with low-level password protection
1 Click File Open.
2 Choose the drive and folder where the file is stored.
3 Double-click the filename.
4 Click Format Notebook.
5 Click the Password level tab.
6 Click Disable password.
7 In the Enter password dialog box, type the password.
Notes
If the password is not disabled you cannot to view or edit formulas in the notebook.
Passwords are case-sensitive (for example, "MYBUDGET" and "mybudget" are different passwords).
To open a file with medium-level password protection
1 Click Start on the Windows taskbar, and click Run.
2 Type qpw.exe /s[password] [path] in the Open list box.
For example, if you want to open a file called topsecurity.qpw that you've saved in the folder myfiles with the password sesame, you would type qpw.exe /ssesame c:\myfiles\topsecurity.qpw.
Note
Medium-protected notebooks can be opened only by using a startup switch. For more information on startup switches, see "Using startup switches."
Tip
Passwords are case-sensitive (for example, "MYBUDGET" and "mybudget" are different passwords).
To open a file with high-level password protection
1 Click File Open.
2 Choose the drive and folder where the file is stored.
3 Double-click the filename.
4 In the Verify password dialog box, type the password.
Note
An alternate dialog box displays when you are using a document management system (DMS) that complies with the Open Document Management API (ODMA) standard. The DMSPath string identifies the location of the file; it varies depending on the DMS you are using. The following is a description of the syntax used and an example of a path name:
Syntax-::ODMA\\DMSPath
Example-::ODMA\SOFTSOL\311\TEST\10\1 (this example is for SoftSolutions)
Tip
Passwords are case-sensitive (for example, "MYBUDGET" and "mybudget" are different passwords).
To open a file with controls-only password protection
1 Click File Open.
2 Choose the drive and folder where the file is stored.
3 Double-click the filename.
Note
If you want to make changes to a spreadsheet that has controls-only password protection without using form controls, you must change the password level to None. For more information on assigning password levels, see "To assign a password to a notebook."
Tip
Passwords are case-sensitive (for example, "MYBUDGET" and "mybudget" are different passwords).
To change a password for a notebook
1 Click Format Notebook.
2 Click the Password level tab.
3 Click Change password.
4 Type the old password in the Old password box.
5 Type a new password in the New password box.
6 Type the new password again in the Confirm password box.
To disable a password for a notebook
1 Click Format Notebook.
2 Click the Password level tab.
3 Click Disable password.
4 In the Enter password dialog box, type the password.
Note
The password is disabled for the current session only (until the file is closed).
Using startup switches
You can start Quattro Pro using a startup switch. Some of these switches are for your convenience, but others may be necessary to run Quattro Pro on your particular system. You can also set permanent startup switches for Quattro Pro from both the Start menu and a desktop icon.
The following startup switches are available:
Switch Function
/d Developer mode-This is for use by end users (for example, type qpw.exe /d). For information about working in Developer mode, see "Working in Developer mode."
/s No password box-This command lets you open a password-protected file without using the password dialog box (for example, type qpw.exe /spassword c:\myfiles\filename.qpw).
/b User splash screen-This lets you use your own bitmapped image as the splash screen (for example, type qpw.exe /b[path to bitmap]).
/n No splash screen-This starts Quattro Pro without displaying the splash screen (for example, type qpw.exe /n).
/r1 Repair damaged files-This repairs a file by removing all of the objects. Typically, corrupted objects are the cause of a damaged file (for example, type qpw.exe /r1[path of damaged file]). After a damaged file has been opened using the /r1 switch, Quattro Pro returns to normal mode to allow you to save objects in the file again. Note that if you open Quattro Pro with the /r1 switch but without the path of a damaged file Quattro Pro will remain in repair mode until you exit the application.
/r2 Repair damaged files-This repairs a file by removing all of the objects and formulas. This should be used if /r1 does not work (for example, type qpw.exe /r2[path of damaged file]). After a damaged file has been opened using the /r2 switch, Quattro Pro returns to normal mode to allow you to save objects and formulas in the file again. Note that if you open Quattro Pro with the /r2 switch but without the path of a damaged file Quattro Pro will remain in repair mode until you exit the application.
/wrr Workgroups repair review-If a system failure occurs while you are reviewing a shared notebook, the file still indicates that a review is taking place. As a result, no other user can save their changes or start a review. To prevent the file from being permanently locked up, the startup switch /wrr frees the file from the Review mode. /wrr must be followed by the filename (for example, type qpw.exe /wrr[path of shared notebook]).
/wru Workgroups repair user info-If a system failure occurs while editing a shared notebook, the file still indicates that the notebook is being used. As a result, a review cannot be started (as long as any other user is editing the notebook). To prevent the file from being permanently locked up, the startup switch /wru resets the User to non-editing mode. /wru must be followed by the filename and the user name (for example, type qpw.exe /wru[path of shared notebook] [user name]).
To start Quattro Pro using a startup switch
1 Click Start on the Windows taskbar, and click Run.
2 In the Open list box, type the Quattro Pro command with its path, followed by a space and the startup switch.
For example, type qpw.exe /d.
Note
If a path contains spaces, enclose it with quotation marks. For example, to open a file called topsecurity.qpw that you have saved in the folder my personal files with the password SESAME, type qpw.exe /sSESAME "C:\my personal files\topsecurity.qpw".
Tip
You can use more than one startup switch by adding a space between each parameter.
To set a permanent startup switch from the Start menu
1 Right-click Start on the Windows taskbar, and click Open.
2 Choose the drive and folder where the WordPerfect Office 11 folder is stored.
3 Double-click the folder.
4 Right-click the Quattro Pro program icon, and click Properties.
5 Click the Shortcut tab.
6 In the Target box, append the startup switch to the path.
Note
If a path contains spaces, enclose it with quotation marks. For example, to open a file called topsecurity.qpw that you have saved in the folder my personal files with the password SESAME, type qpw.exe /sSESAME "C:\my personal files\topsecurity.qpw".
Tip
You can use more than one startup switch by adding a space between each parameter.
To set a permanent startup switch from a desktop icon
1 Right-click the Quattro Pro icon on your desktop, and click Properties.
2 Click the Shortcut tab.
3 In the Target box, append the startup switch to the path.
Note
If a path contains spaces, enclose it with quotation marks. For example, to open a file called topsecurity.qpw that you have saved in the folder my personal files with the password SESAME, type qpw.exe /sSESAME "C:\my personal files\topsecurity.qpw".
Tip
You can use more than one startup switch by adding a space between each parameter.
