Footnotes and endnotes allow you to add reference information to a document, such as additional notes that accompany a topic or that provide references. Footnotes are displayed at the bottom of a page, while endnotes are found at the end of a document.
In this section, you'll learn about
inserting footnotes and endnotes
finding footnotes and endnotes
editing and deleting footnotes and endnotes
cutting, copying, and moving footnotes and endnotes
numbering footnotes and endnotes
modifying the text formatting of footnotes and endnotes
modifying the display of footnotes and endnotes on a page
converting footnotes to endnotes or endnotes to footnotes
Inserting footnotes and endnotes
When creating a document, WordPerfect allows you to insert footnotes or endnotes. A footnote is found below the text on a page or at the bottom of a page, whereas an endnote displays at the end of a document. When you insert endnotes or footnotes, a reference number or mark is inserted in the document text. That number or mark is linked to the corresponding information in the endnote or footnote. For more information about modifying footnote and endnote numbering, see "Numbering footnotes and endnotes."
To insert a footnote
1 Click where you want the footnote reference mark to display.
2 Click Insert Footnote/endnote.
3 Enable the Footnote number option.
If you want to restart the footnote numbering at a specific number, type the number in the Footnote number box.
4 Click Create.
5 Type the footnote text.
If you want to align the footnotes with the document margins, enable the Align with document margins check box.
6 Click File Close.
Note
While working with a footnote, you do not have access to all available WordPerfect functions until you return to the body of the text.
Tip
You can restore a deleted footnote number by clicking the Note number button on the property bar.
To insert an endnote
1 Click where you want the endnote reference mark to display.
2 Click Insert Footnote/endnote.
3 Enable the Endnote number option.
4 Click Endnote placement.
5 Enable the Insert endnotes at insertion point option.
6 Click Create.
7 Type the endnote text.
If you want to align the endnotes with the document margins, enable the Align with document margins check box.
8 Click File Close.
Note
While working with a endnote, you do not have access to all the available WordPerfect functions until you return to the body of the text.
Tips
You can restart the endnote numbering at a specific number by typing the number in the Endnote number box. When you enable the Insert endnotes at insertion point and restart numbering option, all endnotes up to the number you've specified display on one page, and then a note numbering starts over with 1 on a new page.
You can restore a deleted footnote number by clicking the Note number button on the property bar.
Finding footnotes and endnotes
WordPerfect lets you find specific footnotes or endnotes in a document. You can also search for footnote and endnote codes while in Reveal Codes. This provides you with a faster way of modifying specific footnote settings. For example, if you want to change the length of a footnote separator line, you can search for the "Footnote Sep Ln" code.
To find a footnote
1 Click Insert Footnote/endnote.
2 Enable the Footnote number option.
3 In the Footnote number box, type the number of the footnote you want to find.
4 Click Edit.
To find an endnote
1 Click Insert Footnote/endnote.
2 Enable the Endnote number option.
3 In the Endnote number box, type the number of the endnote you want to find.
4 Click Edit.
To find footnote codes
1 Press Alt + F3 to display Reveal Codes.
2 Click Edit Find and replace.
3 Click Match Codes.
4 Choose one of the following codes from the Find codes list box:
Footnote - represents a footnote
Footnote Cont Msg - represents a footnote "continued" message
Footnote Min - represents the minimum vertical space that is available for footnotes at the bottom of a page
Footnote Num Dec - represents the decrease footnote numbering setting for footnotes
Footnote Num Disp - represents footnote number style
Footnote Num Each Pg - represents the restart of footnote numbering on each page
Footnote Num Inc - represents the increase footnote numbering setting for footnotes
Footnote Num Meth - represents the footnote numbering method
Footnote Num Set - specifies new footnote number
Footnote Sep Ln - represents the footnote separator line
Footnote Space - represents the space between footnotes
Footnote Txt Pos - represents footnote text position
To find endnote codes
1 Press Alt + F3 to display Reveal Codes.
2 Click Edit Find and replace.
3 Click Match Codes.
4 Choose one of the following codes from the Find codes list box:
Endnote - represents an endnote
Endnote Min - represents the minimum amount of space that is available for an endnote at the bottom of a page
Endnote Num Dec - represents decrease endnote numbering setting for endnotes
Endnote Num Disp - represents endnote number style
Endnote Num Inc - represents increase endnote numbering setting for endnotes
Endnote Num Meth - represents the endnote numbering method
Endnote Num Set - specifies new endnote number
Endnote Placement - represents endnote placement
Endnote Space - represents space between endnotes
Editing and deleting footnotes and endnotes
Once you insert footnotes or endnotes in a document, you can edit the footnote or endnote text. You can also delete footnotes and endnotes from a document. When you delete a footnote or endnote number or mark, the note text for that footnote or endnote is automatically deleted. In addition, the footnotes and endnotes that follow are renumbered.
To edit a footnote
1 Click Insert Footnote/endnote.
2 Enable the Footnote number option.
3 In the Footnote number box, type the number of the footnote you want to edit.
4 Click Edit.
5 Edit the footnote text.
6 Click File Close.
Tips
If you are using page view, you can edit the footnote text by clicking in the text.
You can restore a deleted footnote number by clicking the Note number button on the property bar.
To edit an endnote
1 Click Insert Footnote/endnote.
2 Enable the Endnote number option.
3 In the Endnote number box, type the number of the endnote you want to edit.
4 Click Edit.
5 Edit the endnote text.
6 Click File Close.
Tips
If you are using page view, you can edit the text of the footnote or endnote by clicking in the text.
You can restore a deleted endnote number by clicking the Note number button on the property bar.
To delete a footnote or endnote
1 Select the footnote or endnote number or mark.
2 Press Delete.
Cutting, copying, and moving footnotes and endnotes
Both footnotes and endnotes can be cut, copied, or moved to other locations in a document. If you cut, copy, or move a footnote or endnote number or mark, both the mark and the reference text move to the new location. All footnotes or endnotes are renumbered to accommodate the change.
To cut or copy a footnote or endnote
1 Select the footnote or endnote number or mark.
2 Click one of the following:
Edit Cut.
Edit Copy.
3 In the document, click where you want to paste the footnote or endnote.
4 Click Edit Paste.
To move a footnote or endnote
1 Select the footnote or endnote number or mark.
2 Drag the number or mark to a new location in the document.
Numbering footnotes and endnotes
You can change the numbering method of a footnote or endnote. For example, you can choose to display letters instead of numbers.
You can also control footnote or endnote numbering. You can choose by which amount the footnote or endnote numbers increase. In addition, you can specify to restart footnote or endnote numbering. Starting new numbers for footnotes and endnotes is useful when you want each chapter or section of a document to have its own footnotes or endnotes.
To change the numbering method of a footnote or endnote
1 Click Insert Footnote/endnote.
2 Enable one of the following options:
Footnote number
Endnote number
3 Click Options, and click Advanced.
4 In the Numbering method area, choose a numbering method from the Method list box.
If you want to restart footnote numbering on every page, enable the Restart numbering on each page check box.
Tip
If you choose Characters from the Method list box, you can specify any character in the symbols set by pressing Ctrl + W.
To control footnote or endnote numbering
1 Click Insert Footnote/endnote.
2 Enable one of the following options:
Footnote number
Endnote number
3 Type the number of the first note in the Number box.
4 Click Options, and click Set number.
5 Enable one of the following options:
Increase by 1 - increases the footnote or endnote numbering by 1, starting with the number that displays in the Number box
Decrease by 1 - decreases the footnote or endnote numbering by 1, starting with the number that displays in the Number box
6 Click Create.
Tip
You can specify a new starting number by typing it in the New number box.
Modifying the text formatting of footnotes and endnotes
You can change the formatting of footnote and endnote text, as well as that of the reference mark that displays in the document text.
To specify footnote or endnote number and text style
1 Click Insert Footnote/endnote.
2 Enable one of the following options:
Footnote number option
Endnote number option
3 Click Options, and click Advanced.
4 In the Edit numbering style area, click one of the following:
In text-lets you specify a format for all footnote or endnote numbers that display in the document text
In note-lets you specify a format for footnote or endnote text
5 In the Styles editor dialog box, modify any attributes.
Modifying the display of footnotes and endnotes on a page
WordPerfect lets you modify the way footnotes and endnotes display on a page. You can change the amount of space between footnotes or endnotes. You can also change the position of footnotes on a page. For example, you can display footnotes immediately following the corresponding text on a page or at the bottom of a page. You can also choose to continue footnotes on the following page if there isn't enough room on a page. As well, you can adjust the separator line between document text and footnotes.
To change the amount of space between footnotes or endnotes
1 Click Insert Footnote/endnote.
2 Enable one of the following options:
Footnote number
Endnote number
3 Click Options, and click Advanced.
4 Type a value in the Space between notes box.
To change the position of footnotes on a page
1 Click Insert Footnote/endnote.
2 Enable the Footnote number option.
3 Click Options, and click Advanced.
4 In the Position area, enable one of the following options:
Place notes below text
Place notes at bottom of page
To continue footnotes on the following page
1 Click Insert Footnote/endnote.
2 Enable the Footnote number option.
3 Click Options, and click Advanced.
4 In the Continued notes area, type a value in the Amount of note to keep together box.
This value specifies the minimum distance allowed for a footnote at the bottom of a page before the note is moved to the next page.
If you want to include a "continued..." message on the last footnote line of a page and the first footnote line of a new page, enable the Insert (continued...) message check box.
To adjust the separator line between document text and footnotes
1 Click Insert Footnote/endnote.
2 Enable the Footnote number option.
3 Click Options, and click Separator.
4 In the Add space area, type a value in the Above line box.
This value specifies the amount of white space between the separator line and the document text above it.
5 Type a value in the Below line box.
This value specifies the amount of white space between the separator line and the footnote text below it.
6 In the Line format area, choose one of the following positions for the line from the Line position list box:
Left
Center
Right
7 Choose a line length from the Length of line list box.
8 Open the Line style picker, and click a line style on the line style palette.
You can also
Position the separator line between margins Choose Full from the Line position list box.
Specify a specific line position Choose Set from the Line position list box. Type a value in the From left edge box.
Converting footnotes to endnotes or endnotes to footnotes
Included with WordPerfect are macros that let you convert footnotes to endnotes and endnotes to footnotes. The macros are typically installed to the default macros folder.
To convert footnotes to endnotes or endnotes to footnotes
1 Click Tools Macro Play.
2 Choose the drive and folder where the macros are stored.
3 Choose one of the following macros:
footend.wcm-converts footnotes to endnotes
endfoot.wcm-converts endnotes to footnotes
4 Click Play.
Tip
You can also change footnotes to endnotes or endnotes to footnotes by clicking the Convert end to foot button or the Convert foot to end button on the Shipping macros toolbar. For information about customizing toolbars, see "Customizing toolbars."
