WordPerfect allows you to print a variety of documents including envelopes and labels.
In this section, you'll learn about
setting up a printer
using print settings
setting up a print job
previewing a print job
printing documents
printing double-sided documents
laying out a print job
controlling a print job
specifying items to print
printing document details
printing envelopes and labels
printing graphics
printing booklets
using printer commands
printing files to a disk
sending faxes
For more information about printing, see "Reference: Printing."
Setting up a printer
Before you can print a WordPerfect document, you must have a printer installed on your computer. For more information about installing a printer, refer to the Windows documentation.
Once you have installed one or more printers, you can configure them in a number of ways. You can add a printer, select a printer, and select the default printer for WordPerfect. You can also change printer properties and reformat documents for the default printer.
WordPerfect also lets you disable printer metrics. Printer metrics are used to determine line ending. If you disable printer metrics, printer fonts will not be visible in your list of fonts.
To add a printer
1 Click File Print.
2 Click the Main tab.
3 Click Printers.
4 In the Printers dialog box, double-click Add printer.
5 Follow the steps in the Add printer wizard.
Note
For more information about installing a printer refer to your Windows documentation.
To select a printer
1 Click File Print.
2 Click the Main tab.
3 Choose a printer from the Name list box.
To select a printer as the default printer for WordPerfect
1 Click File Print.
2 Click the Main tab.
3 In the Name list box, choose the printer you want as the default.
4 Click Edit settings.
5 From the Named settings dialog box, choose Default from the Name for current settings list box.
6 Click Replace.
Note
WordPerfect no longer uses WordPerfect printer drivers (.prs files). When you retrieve documents created with old printer drivers, documents are reformatted for the Windows printer you have selected.
To change printer properties
1 Click File Print.
2 Click the Main tab.
3 From the Name list box, choose the printer for which you want to change the properties.
4 Click Properties.
5 Change the printer properties.
Note
WordPerfect no longer uses WordPerfect printer drivers (.prs files). When you retrieve documents created with old printer drivers, documents are reformatted for the Windows printer you have selected.
To reformat documents for the default printer
1 Click Tools Settings.
2 Click Environment.
3 In the Environment settings dialog box, click the General tab.
4 Enable the Reformat documents for the WordPerfect default printer on open check box.
Note
When you disable the Reformat documents for the WordPerfect default printer on open check box, WordPerfect looks for the printer with which the document was formatted. If that printer is not available, WordPerfect reformats the document for the current printer if necessary.
To disable printer metrics
1 Click Tools Settings.
2 Click Convert.
3 In the Convert settings dialog box, click the Compatibility tab.
4 In the Options area, enable the Do not format document using print metrics check box.
Using print settings
Print settings remain effective until they are changed or you close the document. You can replace default print settings. You can also retrieve the settings and restore the default settings. You can retrieve default settings only if you have not replaced the default settings. By saving a configuration of print settings and assigning it a name, WordPerfect allows you to create named printer settings.
To replace default print settings
1 Click File Print.
2 Change any print settings.
3 Click the Main tab.
4 Click Edit settings.
5 In the Named settings dialog box, choose Default from the Name for current settings list box.
6 Click Replace.
To retrieve default print settings
1 Click File Print.
2 Change any print settings.
3 Click the Main tab.
4 Click Edit settings.
5 In the Named settings dialog box, choose Default from the Name for current settings list box.
6 Click Retrieve.
Note
You can retrieve default settings only if you have not replaced the default settings.
To restore default print settings
1 Click File Print.
2 Change any print settings.
3 Click the Main tab.
4 Click Edit settings.
5 In the Named settings dialog box, choose Default from the Name for current settings list box.
6 Click Restore.
To create named printer settings
1 Click File Print.
2 Change any settings.
3 Click the Main tab.
4 Click Edit settings.
5 In the Named settings dialog box, type a name for the current settings in the Name for current settings list box.
6 Click Add.
7 From the Settings to save list, choose the types of settings you want to save.
If you want to save printer properties with the named printer settings, enable the Use printer properties from [system default] check box. You can choose to save the current printer properties with the named setting or retrieve the printer properties each time you apply the named setting.
You can also
Retrieve a named printer setting Choose a setting from the Name for current settings list box. Click Retrieve.
Delete a named printer setting Choose the setting from the Name for current settings list box. Click Delete.
Note
For information about changing printer properties, see "To change printer properties."
Setting up a print job
Before you print a document, you must choose and properly configure the appropriate printing device driver. To find out how best to set up the printing device driver, consult the manufacturer's documentation for the printing device, the Windows documentation, or the service bureau that will print the work.
WordPerfect lets you set landscape or portrait orientation for printing. You can print documents in reverse order. You can also specify where paper is fed into the printer.
To set landscape or portrait orientation
1 Click File Page setup.
2 Click the Page setup tab.
3 In the Orientation area, enable one of the following options:
Portrait-prints text and graphics on a page whose height is greater than its width
Landscape-prints text and graphics on a page whose width is greater than its height
To print document pages in reverse order
1 Click File Print.
2 Click the Main tab.
3 Enable the Print in reverse order check box.
To specify where paper is fed into the printer
1 Click File Print.
2 Click the Advanced tab.
3 In the Advanced options area, choose one of the following options from the Paper feed list box:
Left-specifies that the paper is being inserted at the left of the printer
Center-specifies that the paper is being inserted at the center of the printer
Right-specifies that the paper is being inserted at the right of the printer
Previewing a print job
Documents sometimes print differently than they appear on the screen. WordPerfect allows you to view a document the way it would print, without having to print it. While previewing a document, you can edit text, adjust margins, and print a document.
You can also print a document while in Print Preview mode.
To preview a print job
Click File Print preview.
A check mark beside the Print preview command indicates that the print job is in print preview mode.
To edit text in print preview mode
1 In print preview mode, click the beginning of the text you want to edit.
2 Click View Zoom.
3 Enable the 150% option.
4 Edit the text.
To adjust margins in print preview mode
1 Click the paragraph or page where you want the margin changes to start.
Adjustments to margins apply to the line in which the cursor is located and all subsequent lines.
2 Click Format Margins.
3 Click the Page setup tab.
4 In the Document margins area, type values in the following boxes:
Left
Right
Top
Bottom
You can also
Set all margins equal to the last margin value edited In the Document margins area, click Equal.
Set all margins to the minimum size allowed by the current printer In the Document margins area, click Miniumum.
Note
Most printers have an area around the edge of the page that they cannot print to. WordPerfect does not allow smaller margins than your printer can accommodate.
Tip
If you want to change the margins for specified text, select the text.
To print from print preview
1 In print preview mode, click File Print.
2 Click Print.
Printing documents
In addition to printing a document, you can print hidden text and print multiple copies of a file. You can also specify a default printer font for all new documents.
WordPerfect allows you to print a document saved on disk or on a network drive.
To print a document
1 Click File Print.
2 Click the Main tab.
3 Choose a printer from the Name box.
4 In the Print range area, enable one of the following options:
Full document-prints the entire document
Current page-prints the page where the cursor is located
Pages-prints the pages specified in the page box
Selected text-prints the selected text in the document (only available if text is selected)
Document summary-prints only the document summary (only available if there is a document summary)
5 Click Print.
Note
For information about printing specific pages, see "Printing multiple pages."
To print hidden text
1 Click Tools Settings.
2 Click Display.
3 In the Display settings dialog box, enable the Hidden text check box.
4 Click OK.
5 Click Close.
6 Click File Print.
To print multiple copies
1 Click File Print.
2 Click the Main tab.
3 In the Number of copies box, type the number of copies you want to print.
If you want your copies collated, enable the Collate check box.
4 Click Print.
To specify a default printer font for all new documents
1 Click File Document Default font.
2 In the Document default font dialog box, choose a font from the Face list.
3 Choose a size from the Size list box.
Note
The font settings you select in the Default font dialog box affect all documents created. However, if you change font settings in a document, those changes take precedence over the default printer font. For more information about font settings, see "Modifying font settings."
To print a document saved on disk or on a network drive
1 Click File Print.
2 Click the Advanced tab.
3 Enable the Document on disk check box.
4 Click Browse.
5 In the Open file dialog box, choose the drive and folder where the document is stored.
6 Double-click the document name.
7 Click Print.
Printing double-sided documents
If your printer supports printing on both sides of the page, you can print double-sided from WordPerfect automatically. If your printer doesn't support double-sided printing, you can still print double-sided manually.
If a document contains printing codes specifying that a document is to be printed double-sided, but you want to print single-sided, you can override the codes.
To print a double-sided document automatically
1 Click File Print.
Make sure that the printer you want to use is displayed in the Name list box. If it is not, choose the correct printer.
2 Click the Layout tab.
3 In the Automatic (printer supports two-sided printing) area, enable one of the following options:
Book (Side to side)-prints the document for binding the long edge of the page (like a book)
Tablet (Top to bottom)-prints the document for binding the short edge of the page (like a flip chart or tablet)
4 Click Print.
To print a double-sided document manually
1 Click File Print.
Make sure that the printer you want to use is displayed in the Name list box. If it is not, choose the correct printer.
2 Click the Layout tab.
3 In the Manual (two steps) area, enable one of the following options:
Step 1: print odd pages
Step 2: print even pages
If you are printing the second side of the document, enable the option not used for the first side of the document.
4 Click Print.
5 When printing is complete, turn the pages over and reload them in the paper tray.
6 Repeat steps 1 to 4.
Notes
Before printing a document, you may want to print a double-sided test page.
Some printer manufacturers discourage reinserting a page into the printer if it has been used for printing. Please refer to your printer documentation for more information.
To override two-sided printing codes
1 Click File Print.
2 Click the Layout tab.
3 In the Two-sided printing area, enable the Off option.
Laying out a print job
WordPerfect allows you to specify the layout of a print job.
You can scale a print job, so that the printed area on the page is smaller or larger than normal. When scaling, you can choose to maintain the aspect ratio, so that the page height and width increase or decrease proportionally and the output is not distorted.
You can also adjust a print job to fit the output page by specifying the output orientation and margins.
You can tile a print job, so that portions of each page are printed on separate sheets of paper. You can then assemble the pages into one large sheet. This is useful for printing documents, such as banners, that are larger than the printer paper.
You can also print a document in thumbnail format. Thumbnails are miniature pictures of individual pages. Several thumbnails are printed on each piece of printer paper.
With WordPerfect, you can adjust advanced print options as well. You can print in color, print text only, print text as graphics, and control a number of other options.
To scale a print job
1 Click File Print.
2 Click the Layout tab.
3 Enable the Scale/Tiling option.
4 In the Size area, type a value in the Width box.
If you do not want to maintain the aspect ratio, disable the Maintain aspect ratio check box, and type a value in the Length box.
5 Click Print.
Note
If you enlarge a document by more than 100%, the document will be printed on multiple pages. The # of tiles list box shows the number of pages that will be used when you print the document.
Tip
You can preview the layout of your document by clicking the Layout preview button in the Print dialog box.
To adjust a print job to fit the selected page
1 Click File Print.
2 Click the Layout tab.
3 Enable the Fit to output page option.
4 Click Output page.
5 In the Layout dialog box, choose a page definition from the list.
6 In the Orientation area, enable one of the following options:
Portrait-prints text and graphics on a page whose height is greater than its width
Landscape-prints text and graphics on a page whose width is greater than its height
7 In the Margins area, type values in the following boxes:
Left
Right
Top
Bottom
8 Click OK.
9 Click Print.
Tip
You can preview the layout of your document by clicking the Layout preview button in the Print dialog box.
To tile a print job
1 Click File Print.
2 Click the Layout tab.
3 Enable the Scale/Tiling option.
4 Enable the Print tiled pages check box.
5 In the # of tiles area, type values in the following boxes:
Row
Column
Tips
If the # of tiles column box is grayed, disable the Maintain aspect ratio check box.
You can preview the layout of your document by clicking the Layout preview button in the Print dialog box.
To print a document in thumbnail format
1 Click File Print.
2 Click the Layout tab.
3 Enable the Thumbnails option.
4 Type a value in the Thumbnail boxes, to specify the number of thumbnails.
5 In the Page ordering area, enable one of the following options:
Down-prints slides consecutively in columns
Across-prints slides consecutively in rows
6 Enable any of the following check boxes:
Show borders-prints page borders around each thumbnail
Show index-prints the page number for each thumbnail
7 Click Print.
Tip
You can preview the layout of your document by clicking the Layout preview button in the Print dialog box.
To adjust the advanced print options
1 Click File Print.
2 Click the Advanced tab.
3 Enable any of the following check boxes:
Print in color-prints document in color
Print text only-prints only the text of a document
Print text as graphics-prints text as graphics rather than as fonts downloaded to the printer
Print Reveal Codes-prints only the information displayed in the Reveal Codes window
Include document summary-prints the document summary if one has been created
Use graphic transparency-allows you to apply a transparency for a graphic if the printer used does not provide support for a transparency
Keep print history-keeps a record of print jobs
Reset number of copies each time-resets the number of copies after each print job is complete
Notes
The Use graphic transparency option is enabled by default.
For information about specifying a transparent color for a bitmap, see "To select a transparent color for a bitmap."
Controlling a print job
Once you have created a print history and submitted a print job, WordPerfect allows you to control the print job. For information about creating a print history, see "To adjust the advanced print options."
You can view the status of print jobs, so that you know where they are in the print queue and whether they are progressing normally.
You can view the history of print jobs sent to the printer during your current WordPerfect session. Print jobs display in the history list in the order they were sent to the printer, with the most recent job at the top.
You can also pause print jobs, although on network printers you can only pause your own print jobs. You can resume printing a paused print job, and you can cancel a print job.
To view the status or history of a print job
1 Click File Print.
2 Click the Main tab.
3 Click Status.
Tip
If you cannot view the history, make sure the Hide completed jobs command is disabled.
To pause a print job
1 Click File Print.
2 Click the Main tab.
3 Click Status.
4 In the Print history and status dialog box, choose a document from the list.
5 Click Document Pause printing.
To resume a print job
1 Click File Print.
2 Click the Main tab.
3 Click Status.
4 In the Print history and status dialog box, choose a document from the list.
5 Click Printer System printers.
6 In the Printers dialog box, double-click the active printer.
7 In the active printer dialog box, click Document Resume.
To cancel a print job
1 Click File Print.
2 Click the Main tab.
3 Click Status.
4 In the Print history and status dialog box, choose a document from the list.
5 Click Document Cancel printing.
Notes
On a network printer, you can cancel only your own print jobs.
You can cancel the job in the Windows print queue, in your network print queue, or at your printer. For more information about each of these options, see the respective product documentation.
Specifying items to print
WordPerfect allows you to print the current page of a document. You can also print sections of a document, such as specific volumes or chapters.
You can print specific pages or selected text. WordPerfect also allows you to print document summaries and comments. For more information about creating document summaries, see "Using document summaries." For more information about comments, see "Adding, editing, and deleting comments."
To print only the current page
1 Click File Print.
2 Click the Main tab.
3 Enable the Current page option.
4 Click Print.
To print sections of a document
1 Click File Print.
2 Click the Advanced tab.
3 Type a number or a combination of numbers in any of the following list boxes:
Page(s)/Label(s)-prints the specified pages
Secondary pages-prints the specified secondary pages
Chapters-prints the specified pages in the specified chapters
Volumes-prints the specified pages in the specified volumes
4 Click Print.
Notes
The Volumes setting takes precedence over all other settings, followed by chapters, secondary pages, and then page(s)/label(s). For example, if you type 2 in the Volumes box, only pages and chapters within volume 2 will print, even if you have specified pages and chapters that are located in other parts of the document.
For more information about printing pages in sections, see "Printing sections."
Tip
You can click the down arrow in the Secondary pages, Chapters, or Volumes list boxes to see a list of range patterns. Click the pattern you want, delete the supplied page numbers, and type the pages you want. You can also type a page range yourself if you are familiar with the patterns.
To print specific pages
1 Click File Print.
2 Click the Main tab.
3 Enable the Pages option.
4 In the Pages box, type the pages you want to print.
A hyphen (-) between numbers defines a range of sequential pages (for example, 1-5 prints pages 1 to 5). A comma (,) between numbers defines a series of non-sequential pages (for example, 1, 5 prints pages 1 and 5 only). Any combination of hyphens and commas is supported (for example, 1-3, 5, 7, 10-12 prints the following pages: 1, 2, 3, 5, 7, 10, 11, and 12).
5 Click Print.
Note
For more information about printing specific pages, see "Printing multiple pages."
To print selected text
1 Select the text you want to print.
2 Click File Print.
3 Click Print.
To print the document summary
1 Click File Print.
2 Enable the Document summary option.
3 Click Print.
Note
If there is no document summary created for the document you are using, the Document summary option is grayed. For information about creating document summaries, see "Using document summaries."
To print a comment
1 Click immediately after the comment.
2 Click Insert Comment Edit.
3 Click File Print.
Note
Any comments that have been converted to document text will print when the document is printed.
Printing document details
You can print file information for a document, which gets printed at the bottom of the page. In addition, you can show crop/fold marks when you print a document, so that you can clearly identify the edges of the printed area for such things as using a paper cutter.
You can print documents with codes displayed. Documents will print as they display in Reveal Codes view. For more information on displaying Reveal Codes, see "Displaying Reveal codes."
To print file information
1 Click File Print.
2 Click the Layout tab.
3 In the Details area, enable the Print file information check box.
4 Click Print.
To print crop/fold marks
1 Click File Print.
2 Click the Layout tab.
3 In the Details area, enable the Show crop/fold marks check box.
4 Click Print.
To print codes in a document
1 Click File Print.
2 Click the Advanced tab.
3 In the Advanced options area, enable the Print Reveal Codes check box.
Notes
When you print codes in a document, the printed document does not contain any information other than the codes and the text. For example, graphics and file information are not printed.
For information on displaying Reveal Codes, see "Displaying Reveal Codes."
Printing envelopes and labels
To print on different sizes of paper, you must select a page size definition so the printer can format and print a document as you want. For information about creating page size definitions, see "Choosing page size and orientation."
You can print envelopes in WordPerfect. WordPerfect allows you to print different sizes of envelopes. For information about creating envelopes, see "Creating envelopes."
You can select a label size. You can also print labels. For more information about printing labels see "Printing labels."
To print an envelope
1 Click the page of a document that is set up as an envelope.
2 Click File Print.
3 Click the Main tab.
4 Click Print.
Tip
You can also print an envelope by clicking the Print envelope button on the property bar.
To select a label size
1 Click the page where you want labels to begin.
2 Click Format Labels.
3 In the List labels for area, enable one of the following options:
Laser printed-you are using a laser printer
Tractor fed-you are using a tractor-fed printer
Both-you are using a tractor-fed laser printer
4 Choose a label definition from the Labels list.
5 Click Select.
To print a label
1 Click File Print.
2 Click the Advanced tab.
3 In the Page(s)/Label(s) list box, type the number of each label or a range of labels.
For example, to print label 3, type 3; to print labels 3 and 8, type 3, 8; to print label 3 through the end of the document, type 3-.
4 Click Print.
Notes
The screen changes so that the first label is displayed and the rest of the document window is shaded. As you fill the labels with text, more label "pages" display in the window.
Labels that reach the edge of the sheet may not print correctly on printers with a wide nonprinting zone. Also, printing the same label on different printers may give different results. You must adjust the label size to account for the printer's nonprinting zone.
Printing graphics
The appearance of the graphics you print is determined partly by a process called dithering, which combines several differently colored pixels to create a new color or shade. With WordPerfect, you can change the dither method, the dither source, and halftone options for printing graphics. For more information about dithering, see "Dithering methods."
WordPerfect allows you to print color graphics, provided you have a color printer installed.
You can also print fonts as graphics This is useful if you do not want to download the font to the printer. This option can also be useful if you are having trouble printing reversed text (white text on a black background).
To change the dither method used for printing graphics
1 Right-click a graphic, and click Image tools.
2 Click Edit attributes.
3 In the Image settings dialog box, click Print parameters.
4 In the Dither method area, enable one of the following options:
Error diffusion-prints using a random pattern of dots, which provides superior blending and image detail in bitmap images
Ordered dither-prints using an ordered pattern of dots, which works well with both bitmap and vector images
Halftoning-prints using evenly spaced dots of variable diameter, which provides sharper image detail with bitmap images
Note
Some dither method options are available only from certain printers.
To change the dither source used for printing graphics
1 Right-click a graphic, click Image tools.
2 Click Edit attributes.
3 In the Image settings dialog box, click Print parameters.
4 In the Dither source area, enable one of the following options:
WordPerfect
Printer
Note
You should probably use the printer's settings as the dither source, which are enabled by default, unless these settings provide poor printing results.
To change a graphic's halftone options
1 Right-click a graphic, click Image tools.
2 Click Edit attributes.
3 In the Image settings dialog box, click Print parameters.
4 In the Dither method area, enable the Halftoning option.
5 In the Halftone options area, type a value in any of the following boxes:
Angle-changes the angle of the line screening
Lines per inch-changes the number of lines per inch in the halftone option
Notes
Either option may be unavailable, depending on the printer driver selected.
Halftone options are available only for PostScript printers.
To print in color
1 Click File Print.
2 Click the Main tab.
3 In the Print range area, enable one of the following options:
Full document-prints the entire document
Current page-prints the page where the cursor is located
Pages-prints the range of pages specified in the text boxes
Selected text-prints the selected text in the document (only available if text is selected)
Document summary-prints only the document summary (only available if there is a document summary)
4 Choose a color printer from the Name list box.
5 Click the Advanced tab.
6 Enable the Print in color check box.
7 Click Print.
Notes
The Print in color check box may be enabled by default when you choose a color printer.
If you have a color printer selected, but the Print in color check box is grayed, click Properties on the Print tab, and make sure that the color settings are correct for your printer.
To print fonts as graphics
1 Click File Print.
2 Click the Advanced tab.
3 Enable the Print text as graphics check box.
4 Click Print.
Printing booklets
When you divide pages to print in a booklet style (with pages folded in half), you can print with the pages numbered and ordered automatically.
To print a booklet
1 Click File Print.
2 Click the Layout tab.
3 In the Two-sided printing area, enable the Print as booklet check box.
4 Click Print.
Notes
The booklet option is available only when the document has divided pages.
In order to print a booklet properly, the physical page must be subdivided into two logical pages. For information about dividing pages, see "Specifying single-sided or double-sided pages for a document."
Using printer commands
You can control your printer using printer commands. Printer commands vary according to the printer installed. Check your printer documentation for information about printer commands to let you use the special functions of your printer.
You can insert printer commands into a document from a printer command file. For more information about printer commands, see "Printer commands."
WordPerfect allows you to insert a code that pauses the printer at the cursor.
After you send a printer command to the printer, you can reset the printer (using another printer command) to the printer's default values to restore normal printer functions. For more information about your printer's default values, see the printer manual.
To insert printer commands into a document from a printer command file
1 Click where you want to insert the printer command.
2 Click Format Typesetting Printer command.
3 In the Printer command dialog box, enable the Printer command filename option.
4 Click Browse.
5 Choose the drive and folder where the printer command file is stored.
6 Double-click the printer command filename.
To pause the printer at the cursor
1 Click where you want to pause the printer.
2 Click Format Typesetting Printer command.
3 Enable the Pause printer check box.
To reset the printer
1 Click where you want to insert the printer command.
2 Click Format Typesetting Printer command.
3 In the Printer command dialog box, enable the Command option.
4 In the Command box, type the printer's default values to insert in the document.
Printing files to a disk
You can print a WordPerfect document to a file on disk instead of to a printer. This is useful if you don't have a printer attached to your computer, or if you want to print the document on a printer other than the one attached to your computer. For more information about printing files to disk, see "Printing WordPerfect files to a disk."
To print a document to a file on disk
1 Click File Print.
2 Click the Main tab.
Make sure the selected printer is the one you will send the document to.
3 Enable the Print to file check box.
4 Click Print.
5 In the Print to file dialog box, choose the file you want to print to.
6 Click Print.
Note
To prevent overwriting the original document when you print a document to a file, be sure the new file has a different name than the current document.
Tip
When you print a document to a file, the document can be printed directly from DOS to the printer it was formatted for. For example, if the file you printed to is named LETTER, saved to C:\, and the computer you are using is printing to LPT1, type copy/b c:\letter at a DOS prompt, then press Enter. You can also print the file using the DOS Print command. See the DOS reference manual for more information.
Sending faxes
WordPerfect allows you to fax documents if the fax drivers that came with your modem are installed. For information about installing fax drivers, consult the documentation included with your fax program. Before you can send a fax, you must select a fax driver.
You can fax a document from WordPerfect. When you fax a document, you can choose to fax the entire document or only specific pages or sections.
You can monitor the progress of a fax and view a list of the faxes sent during the current session . You can pause a fax. When you pause a fax, any other faxes in the list continue to transmit.
To select a fax driver
1 Click File Print.
2 Click the Main tab.
3 Choose a fax driver from the Name list box.
To send a fax
1 Click File Print.
2 Click the Main tab.
3 Choose a fax driver from the Name list box.
4 In the Print range area, enable one of the following options:
Full document-sends the entire document
Current page-sends the page where the cursor is located
Pages-sends the range of pages specified in the page box
Selected text-sends the selected text in the document (only available if text is selected)
Document summary-sends only the document summary (only available if a summary is created)
5 Click Fax.
Your fax program should launch to guide you through the faxing process.
To view the status of a fax
1 Click File Print.
2 Click the Main tab.
3 Click Status.
To pause a fax
1 Click File Print.
2 Click the Main tab
3 Click Status.
4 In the Print history and status dialog box, choose a fax from the document list.
5 Click Document Pause printing.
The absence of a check mark beside the Pause printing command indicates the fax is paused.
You can also
Resume sending a fax Choose a fax from the document list. Click Document Pause printing.
Cancel a fax Choose a fax from the document list. Click Document Cancel printing.
Note
Fax jobs display in the order they were sent, with the current job at the top of the list.
Reference: Printing
This topic provides additional information about printing multiple pages, printing sections, printing labels, dithering methods, printer commands, and printing WordPerfect files to a disk.
Printing multiple pages
Some examples for printing multiple pages are listed in the table below.
To print Type
Pages 3, 5, and 8 3,5,8
Pages 3 and 8 3,8
Page 3 through the end of the document 3-
The beginning of the document through page 3 -3
Pages 1 through 3 and 8 1-3,8
Pages 3, 5, and 9 through 15 3,5,9-15
You must type the page numbers in numerical order. For example, if you type 10, 1, 2, only page 10 will print. You can also print pages in reverse order. For more information about printing pages in reverse order, see "To print document pages in reverse order."
Printing sections
You can specify the current page, chapter, or volume number in a document and then print specific pages from each section.
For example, suppose a document has sections and page numbers as listed in the table below.
Section Pages
Preface i-vii
Chapter 1 1-12
Chapter 2 1-20
Chapter 3 1-10
Index i-iii
Some examples for printing sections of this document are listed in the table below.
To print In the Page(s)/Label(s) list box, type In the Secondary pages, Chapters, or Volumes list boxes, type
Preface, page i i
Chapter 1, page 1 1
Chapter 1, page 11 11 1
Chapter 2, page 13 (Chapter 1 has only 12 pages.) 13
Index, page i i 2
Preface and chapter 1 -12
Chapter 1, page 1 through the end of the document 1-
Chapter 1, page 2 and chapter 2, page 2 2, 2:2
Chapter 1, page 1 though to chapter 2, page 3 1:1-2:3
Pages 4 through 7 of chapter 2 4-7 2
All of chapter 3 1-or999 3
All of the preface and index i-vii,i-iii
Preface, pages i-ii i-ii 1
Notes
If no number is specified in the Volumes, Chapters, and Secondary pages list boxes, the first page of the document matching the page number (in Roman or Arabic) is printed.
A hyphen (-) between numbers defines a range of sequential pages (for example, 1-5 prints pages 1 to 5). A comma (,) between numbers defines a series of non-sequential pages (for example, 1, 5 prints pages 1 and 5 only). Any combination of hyphens and commas is supported (for example, 1-3, 5, 7, 10-12 prints the following pages: 1, 2, 3, 5, 7, 10, 11, and 12).
For more information about numbering pages, see "Inserting chapter, volume, and page total numbers."
Printing labels
Labels are set up in WordPerfect so that you can print to portions of a page. Essentially, label printing is set up in the same way as divided pages. The sheet or roll of labels is called the physical page, and each individual label is called a logical page.
WordPerfect includes many label definitions that are commonly used or that match commercially available labels. When you want to print labels or similar kinds of projects, browse the list to see if there is one that meets your needs.
The default labels file for the United States, Canada, and other countries that use Imperial measurements is Avery labels EN.LAB, where EN is the two-letter language code (such as en for English). The default labels file for countries that use the metric system is Avery labels A4.LAB. You can print the document with the label definition on another computer, but you cannot edit the definition itself.
Because the printer information is in the printer driver, the same document on a different computer will not necessarily have the same printer information. This could affect where information prints at the margin.
Dithering methods
Dithering places pixels with specific colors or values relative to other pixels of a specific color. The relationship of one colored pixel to another creates the appearance of additional colors that do not exist in the color palette.
With WordPerfect, you can control both the dithering method and the dithering source. Provided your printer supports these options, you can:
choose one of three color or grayscale blending methods (error diffusion, ordered dither, or halftone)
have dithering applied by WordPerfect or by your printer
Error diffusion scatters pixels irregularly, making edges and colors softer. Ordered dithering approximates color blends using fixed dot patterns; as a result, solid colors are emphasized and edges appear harder.
The halftone option is especially useful if you are making photocopies, since it can give your original image sharper detail. If you choose halftone dithering, you can further refine your selection, increasing the lines per inch (lpi) setting to increase image sharpness and reduce gray shading. You can use the dither source to specify where the bitmap or vector image is converted into the final format for printing. The image can be converted by WordPerfect or the printer. If you are using a PostScript printer, you can also specify the angle of line screening.
Printer commands
Printer commands vary according to the printer installed. Type printer commands using the syntax documented in your printer manual. To include a decimal value for a control code or character, enclose that value in angle brackets (such as <27> for ESC).
WordPerfect does not check that printer commands are valid. You will know that a command in the document or printer command file is invalid or incorrect only if the document fails to print correctly. If the text within a printer command is printed, this means that the printer does not recognize it as a printer command. Check your printer manual to be sure you have entered the command correctly.
Printing WordPerfect files to a disk
If a document will be printed by a service bureau, you can print it to a file and then deliver the file to the service bureau on a disk or as an e-mail attachment. The file can then be printed from another computer, whether or not that computer has a copy of WordPerfect installed.
Printing files to disk creates a PostScript file when you have a PostScript printer installed. PostScript is a page description language used to send instructions to a PostScript device about how to print each page. All the elements in a print job (for example, curves and text) are represented by lines of PostScript code that the printing device uses to produce the document.
PostScript is not the only method for sending instructions to a printing device, and some printing devices are not compatible with PostScript. However, there are several functions that are unavailable if you are not using the PostScript printing device language. For example, without PostScript, you cannot adjust color separations and halftone screens.
