It is often convenient to have a set of envelopes with your name, address, and other information already printed on them to use at any time. It is also a nice touch to include self-addressed return envelopes for your clients to use.
Choosing a style for preprinted envelopes
Choose a look for your envelopes that fits the tone and style of you or your company.
Preparing preprinted envelopes
Select the elements you want to use on your envelope. If you are planning to use these envelopes to send material to clients, you can put your company's name and address in the return address area. If you are planning to send these to clients as reply envelopes, you can put your company's address in the recipient's address area, and use blank lines to allow clients to fill in their own return addresses.
Adding blank lines for return addresses
Print lines on which the clients can write their addresses. This is especially helpful when you are sending these envelopes for clients to use when they reply to you.
Adding mailing instructions to envelopes
When you have to add special instructions for either the postal service or the recipient, insert a phrase above the recipient's address. You can choose from the phrases above or type your own instructions.
Inserting a United States mail permit number on an envelope
If your company has a United States mail permit number, you can insert it on the envelope.
Inserting a return address on an envelope
Insert a return address in the upper-left corner. If you plan to use this envelope to send material to others, this address should be your company's return address.
If you are sending reply envelopes to customers, you can customize the envelope by preprinting customers' addresses from the Corel Address Book or another address file.
Inserting a recipient's address on an envelope
Insert an address in the lower-right side of the envelope. If you are going to use these envelopes as response envelopes, this address should be your company's address with the appropriate directions (for example, "Attn.: Order Department"). If you are going to use these envelopes to mail materials to your customers, leave the address area blank.
You can quickly address envelopes to your customers by using Merge to insert customers' addresses from the Corel Address Book or another address file.
Adding a logo to an envelope
Put your company's logo on the envelope. Click Change the logo, and then select a logo saved as a graphics file or another image from the wide variety of Clipart available. Once you have inserted the logo, you can drag to size and position it on the envelope. You can also use the logo or image as a watermark behind the return address. Be careful not to obscure the recipient's address to make sure the letter reaches its destination quickly.
Creating mailing labels
You can format and print labels WordPerfect. Select the type of label forms you have, choose a font, add the information for each label, and print the labels. If you use these labels repeatedly, save the document.
When you have finished typing a label, press CTRL + ENTER to create a new one.
You can type the text for each label, or use Merge to type addresses or other information from a data file or from the Address Book.
When you are finished, you can print the labels on label sheets or on printer paper.
Decorating mailing labels
Personalize your labels by adding graphical borders and images to each label. Use the same decorations on each label for a consistent, professional look, or use different borders and images to liven up your letters.
Printing mailing labels
Print a single address on as many labels as you want or print one label at a time. The label page shows you where each label will print. Press CTRL + ENTER to position the label where you want it to print on the sheet of labels.
Merging addresses on mailing lists
Use the names and addresses in the Corel Address Book to merge onto the labels. You can also insert merge codes into the labels form file and use an existing data file, or create a data file.
Merging addresses on preprinted envelopes
Use the names and addresses in the address book to merge onto the envelopes. You can also insert merge codes into the labels form file and use an existing data file, or create a data file.
Adding notations for recipients to preprinted envelopes
When you have to add special instructions for the recipient, insert a phrase below the return address. You can choose from the phrases above or type your own instructions.
Addressing envelopes
Remember these hints as you address envelopes:
Post office readers are usually programmed to scan the lower-right area of the envelope. The address must be completely within this zone.
Use two-letter state or province abbreviations in the address.
The United States postal service prefers capital letters and no punctuation in addresses.
For more information on addressing envelopes, see the following online Help topics:
Creating envelopes
Merging to envelopes
Using U.S. state abbreviations
Canadian province and territory abbreviations
United Kingdom postal towns where no county name is required
United Kingdom postal information
Australian state abbreviations
Using U.S. state abbreviations
Use two-letter state abbreviations. The U.S. postal service prefers all capital letters and no punctuation.
State Abbreviation
Alaska AK
Alabama AL
Arkansas AR
Arizona AZ
California CA
Colorado CO
Connecticut CT
District of Columbia DC
Delaware DE
Florida FL
Georgia GA
Hawaii HI
Iowa IA
Idaho ID
Illinois IL
Indiana IN
Kansas KS
Kentucky KY
Louisiana LA
Massachusetts MA
Maryland MD
Maine ME
Michigan MI
Minnesota MN
Missouri MO
Mississippi MS
Montana MT
North Carolina NC
North Dakota ND
Nebraska NE
New Hampshire NH
New Jersey NJ
New Mexico NM
Nevada NV
New York NY
Ohio OH
Oklahoma OK
Oregon OR
Pennsylvania PA
Puerto Rico PR
Rhode Island RI
South Carolina SC
South Dakota SD
Tennessee TN
Texas TX
Utah UT
Virginia VA
Virgin Islands VI
Vermont VT
Washington WA
Wisconsin WI
West Virginia WV
Wyoming WY
Canadian province and territory abbreviations
Use two-letter province abbreviations. The Canadian postal service prefers all capital letters and no punctuation.
Province Abbreviation
Alberta AB
British Columbia BC
Labrador LB
Manitoba MB
New Brunswick NB
Newfoundland NF
Nova Scotia NS
Northwest Territories NT
Nunavut NT
Ontario ON
Prince Edward Island PEI
Quebec PQ
Saskatchewan SK
Yukon Territory YT
United Kingdom postal information
A correct postal address usually consists of the following six lines:
Name of addressee
Number of house, name of street
Locality name (where required)
POSTAL TOWN (in block capitals)
County Name
Postal code
United Kingdom postal towns where no county name is required
If you use of the following postal towns, no county name is required as part of the address:
Aberdeen
Antrim
Armagh
Ayr
Banff
Bath
Bedford
Belfast
Berwick-upon-Tweed
Birmingham
Blackburn
Blackpool
Bolton
Bournemouth
Brighton
Bristol
Bromley
Buckingham
Cambridge
Cardiff
Carlisle
Chelmsford
Chester
Clackmannan
Colchester
Coventry
Crewe
Croydon
Dartford
Derby
Dumbarton
Dumfries
Dundee
Durham
Edinburgh
Exeter
Falkirk
Glasgow
Gloucester
Hereford
Hertford
Hounslow
Huddersfield
Hull
Inverness
Ipswich
Isles of Benbecula
Canna
Coll
Colonsay
Eigg
Gigha
Iona
Lewis
Mull
Rhum
Scalpay
Skye
Kinross
Kirkcudbright
Lanark
Lancaster
Leeds
Leicester
Lincoln
Liverpool
Londonderry
Luton
Manchester
Milton Keynes
Nairn
Newcastle-upon-Tyne
Northampton
Norwich
Nottingham
Oldham
Oxford
Peebles
Perth
Peterborough
Plymouth
Portsmouth
Preston
Reading
Redhill
Renfrew
Romford
Salford
Salisbury
Selkirk
Sheffield
Shrewsbury
Slough
Southampton
Southend-on-Sea
South Wirral
Stafford
Stirling
Stoke-on-Trent
Sunderland
Swansea
Swindon
Torquay
Twickenham
Walsall
Warwick
Warrington
Watford
Wolverhampton
Worcester
York
Australian state abbreviations
Use the following province abbreviations. The Australian postal service prefers all capital letters and no punctuation.
Province Abbreviation
Australian Capital Territory ACT
New South Wales NSW
Northern Territory NT
Queensland QLD
South Australia SA
Tasmania TAS
Victoria VIC
Western Australia WA
Adding slogans to preprinted envelopes
Insert your company's slogan on the lower-left corner of the envelope. If you use a logo, the slogan will appear under the logo.
Printing envelopes
When you are satisfied with your envelopes, you can print them.
Accessing the PaperDirect Web site
PaperDirect(r) is North America's premier supplier of predesigned and specialty papers. Whether you have to create a brochure, business card, letterhead, post card, address label, or newsletter, PaperDirect can provide you with the highest-quality communication solutions.
To request a FREE catalog and for more information on PaperDirect and our complete line of predesigned papers, call 1-800-A-PAPERS (1-800-272-7377). Or, visit us on the Web at www.paperdirect.com. When calling, be sure to mention code #WPS81.
NOTICE: THESE WEB SITES AND THEIR CONTENTS HAVE BEEN PREPARED BY INDEPENDENT THIRD PARTIES AND ARE NOT ENDORSED BY COREL. COREL DISCLAIMS ALL LIABILITY REGARDING THE CONTENT AND YOUR USE OF THE WEB SITES. YOUR USE OF THE WEB SITES MAY BE GOVERNED BY RESTRICTIONS OR GUIDELINES CONTAINED THEREIN.
