Corel Presentations includes comprehensive slide show tools that allow you to create professional-looking slide shows and drawings.
In this section, you'll learn about
using slide show views
opening slide shows
saving slide shows
viewing slide shows
undoing and redoing actions
working with the Slide Outliner
adding and removing slides
adding speaker notes
working with the Slide Sorter
assigning and deleting SpeedKeys
creating portable slide shows
creating and saving drawings
setting page size definitions and orientation
editing and deleting page size definitions
setting the page fill for slide shows and drawings
inserting files in slide shows and drawings
inserting comments in slides and drawings
adding document summary information to slide shows and drawings
manipulating Corel Presentations
Using slide show views
You can create, edit, and sort a slide show in three views.
You can use the Slide Editor to add, view, and edit the text, objects, and charts of individual slides. The Slide Editor is also used to specify slide properties for the slides in a slide show.
You can use the Slide Outliner to create an outline for a slide show. You can specify a layout, and then type the text for each slide. For more information about the Slide Outliner, see "Working with the Slide Outliner."
The Slide Sorter displays thumbnail sketches of each slide in a slide show. You can select slide properties and display detailed information about the settings used for each slide in the current slide show. For more information about sorting slides, see "Working with the Slide Sorter."
You can switch between each of these slide show views.
To switch between slide show views
Click View, and click one of the following:
Slide Editor
Slide Outliner
Slide Sorter
Tip
You can also change the slide show view by clicking the Slide Editor, Slide Outliner, or Slide Sorter tab on the right side of the slide show window.
Opening slide shows
A slide show project is a predefined slide show that includes a prepared layout and outline. All you need to do is type in data. You can design your own slide show or start a slide show from a predefined slide show project.
You can also open an existing slide show.
To open a new blank slide show
1 Click File New.
2 Choose a slide show from the Category list box.
3 Click a slide show master on the palette.
To open a new slide show from a predefined project
1 Click File New from project.
2 Click the Create new tab.
3 Choose Corel Presentations 11 from the list box.
4 Choose Corel Presentations slide show from the list.
5 Click Create.
6 In the Startup master gallery dialog box, choose a slide show from the Category list box.
7 Click a slide show master on the palette.
To open an existing slide show
1 Click File Open.
2 Choose the drive and folder where the slide show is saved.
3 Choose a filename.
4 Click Open.
Note
If there are fonts in the file that are missing on your system, the Font matching results dialog will appear. This dialog box shows the missing fonts and the fonts with which Corel Presentations will substitute them. You can click OK to proceed with the font substitution, or you can cancel opening the document so that you can install the missing fonts on your system.
Saving slide shows
You can save new slide shows.
You can save your work to a new folder on your computer or with a new name. You can also save slides as graphics, which allows you to use individual slides as graphics in other slide shows, documents, and applications. You can save slides as WordPerfect graphics, or you can save them using another graphic file format. For more information about the types of graphic file formats you can save, see "Export graphic file formats."
To save a slide show for the first time
1 Click File Save.
2 Choose the drive and folder where you want to save the file.
3 Type a filename in the Filename box.
4 Click Save.
To save a slide show to a new location or with a new name
1 Click File Save as.
2 Choose the drive and folder where you want to save the file.
3 Type a filename in the Filename box.
4 Click Save.
To save a slide show using a different file format
1 Click File Save.
2 Choose the drive and folder where you want to save the file.
3 Choose a file type from the File type list box.
4 Type a filename in the Filename box.
5 Click Save.
To save a slide as a WordPerfect graphic
1 Click File Save as.
2 Choose the drive and folder where you want to save the file.
3 Choose one of the following file formats from the File type list box:
WordPerfect 5.1 graphics
WordPerfect 6.0 graphics
WordPerfect 7/8/9/10/11 graphics
4 Type a filename in the Filename box.
5 Click Save.
To save a slide to another graphic format
1 Click File Save as.
2 Choose the drive and folder where you want to save the file.
3 Choose a graphic format from the File type list box.
4 Type a filename in the Filename box.
5 Click Save.
6 In the Export dialog box, choose a predefined size for the image from the Predefined sizes list box.
If you want to specify the size of the image, type values for the width and height of the image in the Width and Height boxes.
7 Choose a resolution from the Resolution list.
8 Enable a color option.
Note
If you save a slide in a graphic file format other than WordPerfect, such as a Windows Bitmap or a .Jpg file, the slide becomes a graphic image, and you can no longer edit the slide as it was created.
Viewing slide shows
As you create, edit, and arrange slides, it is often helpful to get a closer look or to see all of the slides at once. By changing the zoom level, you can increase or decrease the on-screen size of a slide without affecting its actual size. In addition, you can zoom to a specific area of a slide show, and you can return to the previous view. You can also switch between slides in a slide show. As well, you can view multiple slide shows at the same time; for example, you can cascade the slide show windows on top of one another, and click the one you want to display full size, or you can tile the slide show windows so that all of the slide shows are visible.
To change the zoom level
To Do the following
Select a preset zoom level Click View Zoom. Enable a magnification level option.
Select a custom zoom level Click View Zoom. Type a zoom level in the Other box.
Zoom to the margin size, the screen size, or selected objects Click View Zoom. Enable the Margin size, Screen size, or Selected objects option.
Tip
You can also zoom to the margin size, the screen size, or selected objects by clicking the Zoom options button on the toolbar and clicking Margin size, Screen size, or Selected objects.
To zoom to a specific area
1 Click Zoom options on the toolbar.
2 Click Zoom to area.
3 Drag the magnifying glass pointer to define the area to enlarge.
To return to the previous view
1 Click Zoom options on the toolbar.
2 Click Previous view.
To switch between slides in a slide show
1 Click Edit Go to list.
2 Choose a slide from the list box at the bottom of the slide show window.
To view multiple slide shows simultaneously
Click Window, and click one of the following:
Cascade
Tile side by side
Tile top to bottom
To zoom in on slides in the Slide Sorter
1 Click View Slide Sorter.
2 Click View Zoom in.
Tip
You can also zoom out from slides in the Slide Sorter by clicking View Zoom out.
Undoing and redoing actions
You can undo the last 10 actions you performed in the current slide show. Corel Presentations removes the changes in the order in which they occurred. You can also redo an action you have undone. Corel Presentations remembers the same 10 actions that were undone but moves forward through the order instead of backward. When working in the Bitmap Editor, you can only undo or redo the last action you performed.
To undo an action
Click Edit Undo.
To redo an action
Click Edit Redo.
Working with the Slide Outliner
You create an outline for a slide show in the Slide Outliner. An outline is a numbered list that includes all the text found in every slide in a slide show. You can create an outline by choosing a slide layout and typing the text for each slide. You can type the text for slide titles, subtitles, text slides, bulleted list slides, and combination slides.
The following image shows how the Slide Outliner can be used to view and create a slide.
Importing a WordPerfect outline into a Corel Presentations slide show converts each first level paragraph number to a slide title and any second or third level paragraph numbers to text in each slide.
To create a slide show outline
1 Click View Slide Outliner.
2 Type a title in the slide show, and press Enter.
3 Type a subtitle in the slide show, and press Enter.
4 Type any text in the slide show.
5 Click Insert New slide.
6 In the New slide dialog box, click a slide layout on the Layout palette.
Tips
If you delete text, you can restore it by clicking the Undelete button on the property bar.
You can move an outline down or up one level by clicking the Previous level button or the Next level button on the property bar.
To import a WordPerfect outline
1 Click View Slide Outliner.
2 Click in the slide.
3 Click Insert File.
4 Choose the drive and folder where the file is stored.
5 Choose a filename.
6 Click Insert.
Adding and removing slides
You can build a slide show by adding one slide or several slides at a time. You can also delete any slides you have added.
You can clear a slide. By clearing a slide or all slides in a slide show, you remove all objects within it.
To add a slide
1 Click Insert New slide.
2 Click a slide layout on the Layout palette.
3 Type a value in the Number to add box.
To delete a slide
1 Click a slide tab at the bottom of the slide show window.
2 Click Edit Delete slide(s).
To clear a slide
1 Click Edit Clear.
2 Enable one of the following options:
Slide
Entire slide show
3 Click Clear.
Adding speaker notes
You can use speaker notes as cue cards for slide show presentations. You can type your own notes, or you can insert the text which appears on the slides.
To create speaker notes
1 Click Format Slide properties Speaker notes.
2 Type text in the box.
To insert text from a slide
1 Click Format Slide properties Speaker notes.
2 Click Insert text from slide.
Working with the Slide Sorter
The Slide Sorter displays thumbnail sketches of each slide in a slide show. You can sort the slides in a slide show by dragging them. Once you drag a slide to a new position, the Slide Sorter reorders and renumbers each slide.
The following image shows how the Slide Sorter lets you rearrange the order of slides in a slide show.
You can also skip a slide in a slide show. For example, you may need to present a long version and a short version of the same slide show, which may require skipping some slides to create a shorter version of the slide show.
A slide show consists of a series of slides presented in succession using slide transitions. Slide transitions control how each slide is introduced, creating a smooth visual progression for the audience. The default transition displays slides and the objects on the slide at the same time, but you can choose to display them separately. You can use the Slide Sorter to apply a different transition effect to each slide, a range of slides, or apply the same transition effect to the entire slide show.
You can also turn off the transitions that you apply to slides.
To sort slides
1 Click View Slide Sorter.
2 Drag a slide to a new position.
You can also
Sort a range of slides Hold down Shift, click the first and last slide in the range of slides, and drag them to a new position.
Sort a range of nonconsecutive slides Hold down Ctrl, click each slide, and drag them to a new position.
To skip a slide
1 Click Tools Custom audiences.
2 Click New.
3 Type a name in the Names box.
4 Click OK.
5 Click View Slide Sorter.
6 Click a slide.
7 Click the Skip button on the toolbar.
The skipped slide is greyed.
Tips
You can also skip a slide by clicking the Skip button on the property bar.
You can also customize a slide show by choosing Custom audiences from the Custom audiences list box on the property bar.
To apply a slide transition
1 Click View Slide Sorter.
2 Click a slide.
3 Click Format Slide properties Transition.
4 Choose a transition effect from the Effects list.
5 Choose a transition direction from the Direction list.
6 In the Speed area, enable one of the following options:
Fast
Medium
Slow
If you want to apply the slide transition to an entire slide show, enable the Apply to all slides in slide show check box.
You can also
Show only transitions with Flash(tm) format Enable the Show only Flash-enabled transitions check box.
Apply sound to the slide transition Type a file path and filename in the Sound box, and move the slider to adjust the volume of the sound.
Tips
You can also apply a slide transition by choosing one from the Slide transition list box on the property bar.
You can also choose a transition direction by opening the Direction picker on the property bar and clicking a direction.
To turn off a slide transition
1 Click a slide.
2 Click Format Slide properties Transition.
3 Click the Transitions tab.
4 Choose Immediate from the Effects list.
Assigning and deleting SpeedKeys
You can assign SpeedKeys instead of using the default keys to control the display of slides and perform other tasks, such as starting and stopping sound clips, launching an Internet browser, launching a program, or quitting a slide show. You can also delete any SpeedKeys you create.
To assign a SpeedKey to display slides
1 Click Format Slide properties SpeedKeys.
2 Choose a keystroke from the Keystrokes list.
3 In the Key assignment for area, enable the Go to option, and choose a slide from the list box.
If you want to apply the SpeedKey action to all slides, enable the Apply to all slides in slide show check box.
Note
SpeedKeys apply to all instances of the specified event in one or more slides.
Tip
You can also assign a SpeedKey by clicking the SpeedKey button on the property bar.
To assign a SpeedKey to play or stop a sound
1 Click Format Slide properties SpeedKeys.
2 Choose a keystroke from the Keystrokes list.
3 In the Key assignment for area, enable the Action option, and choose one of the following from the list box:
Play sound
Stop sound
4 Click Sound.
5 In the Sound dialog box, type a filename in one of the following boxes:
WAVE-inserts a .wav file
MIDI-inserts a MIDI file
CD-inserts a CD file
If you want to apply the SpeedKey action to all slides, enable the Apply to all slides in slide show check box.
Note
SpeedKeys apply to all instances of the specified event in one or more slides.
Tip
You can also assign a SpeedKey by clicking the SpeedKey button on the property bar.
To assign a SpeedKey to browse the Internet or start an application
1 Click Format Slide properties SpeedKeys.
2 Choose a keystroke from the Keystrokes list.
3 In the Key assignment for area, enable the Action option, and choose one of the following from the list box:
Browse Internet-lets you browse the URL you type in the Location box
Launch program-launches the program whose path you type in the Program box
If you want to apply the SpeedKey action to all slides, enable the Apply to all slides in slide show check box.
Tip
You can also assign a SpeedKey by clicking the SpeedKey button on the property bar.
To assign a SpeedKey to quit the slide show
1 Click Format Slide properties SpeedKeys.
2 Choose a keystroke from the Keystrokes list.
3 In the Key assignment for area, enable the Action option, and choose Quit show from the list box.
If you want to apply the SpeedKey action to all slides, enable the Apply to all slides in slide show check box.
Tip
You can also assign a SpeedKey by clicking the SpeedKey button on the property bar.
To delete a SpeedKey
1 Click Format Slide properties SpeedKeys.
2 Choose a SpeedKey from the Keystrokes list.
3 In the Key assignment for area, enable the Unassigned option.
Creating portable slide shows
You can create a self-executing version of a slide show that can be played on any computer that uses the Windows operating system, even if it doesn't have Corel Presentations installed. The slide show files and the Corel Presentations application files necessary to run the slide show are copied to the disk on which you create the portable slide show.
To create a portable slide show
1 Click File Show On The Go.
2 Click Create.
Creating and saving drawings
Corel Presentations drawings can contain data charts, bitmaps, clipart, and drawn objects. You can create drawings, and you can also create posters and banners. Drawings, unlike Corel Presentations slide shows, cannot contain transitions, animations, sound files, or movie files.
You can save Corel Presentations drawings in various file formats such as WordPerfect graphic, Windows bitmap, JPEG, and GIF. This allows you to use the drawings you create in other applications, such as WordPerfect documents, or in Web pages.
You can also save a drawing to a new location or with a new name.
To create a drawing
1 Click File New from project.
2 Click the Create new tab.
3 Choose Corel Presentations from the list box.
4 Choose Corel Presentations drawing from the list.
5 Click Create.
To create a poster or a banner
1 Click File New from project.
2 Click the Create new tab.
3 Choose Corel Presentations from the list box.
4 Choose Corel Presentations drawing from the list.
5 Click Create.
6 Click File Page setup.
7 Click the Poster tab.
8 Click Poster size.
9 Drag to select the poster size.
Each square in the poster size table represents one page.
Tip
You can also create posters from slides by saving them as drawings (.Wpg files).
To save a drawing for the first time
1 Click File Save.
2 Choose the drive and folder where you want to save the file.
3 Type a filename in the Filename box.
4 Choose a graphic file format from the File type list box.
5 Click Save.
To save a drawing to a new location or with a new name
1 Click File Save as.
2 Choose the drive and folder where you want to save the file.
3 Type the filename in the Filename box.
4 Click Save.
Setting page size definitions and orientation
A page size definition determines how a printer formats and prints pages. For example, you can create page size definitions for envelopes and nonstandard-sized pages. You can choose from preset page size definitions, or you can create your own.
Page size definitions are matched to the printer you have selected. A definition may not be available when you change to another printer or a different computer. If the same definition is not available, Corel Presentations finds the best match for a page definition, selecting from those available with the other printer. If the match does not work, you may need to edit or re-create the definition.
To select a preset page size definition
1 Click File Page setup.
2 Click the Page setup tab.
3 Choose a page definition from the Page definition list box.
4 Enable one of the following options:
Portrait-prints text and graphics on a page whose height is greater than its width
Landscape-prints text and graphics on a page whose width is greater than its height
5 In the Apply to area, enable one of the following options:
Current and following pages-applies the page definitions to the current and following pages
Current page only-applies the page definitions to the current page only
Entire document-applies the page definitions to the entire document
To create a page size definition
1 Click File Page setup.
2 Click the Page setup tab.
3 Click Add new form.
4 In the New page definition dialog box, type a name for the new page size in the Name box.
5 Choose a predefined paper size from the Type list box.
6 Type a value in all of the following boxes:
Width
Height
7 In the Printing adjustments area, choose an adjustment from any of the following list boxes, and type a value in the box beside it:
Vertical
Horizontal
8 In the Show page size for area, enable one of the following options:
All printers-lets you display page size definitions for all installed printers
Current printer only-lets you display page size definitions for the selected printer
Tip
If you want to create a page size definition from a nonstandard paper size, choose User defined size from the Size list box.
Editing and deleting page size definitions
Corel Presentations uses a page size definition to format pages. Once you have created or selected a page size definition, you can edit it or delete it.
To edit a page size definition
1 Click File Page setup.
2 Click the Page setup tab.
3 Click Edit form.
4 In the Edit page definition dialog box, choose a paper source from the Source list box.
5 In the Printing adjustments area, choose an adjustment from any of the following list boxes, and type a value in the box beside it:
Vertical
Horizontal
6 In the Show page size for area, enable one of the following options:
All printers-lets you display page size definitions for all installed printers
Current printer only-lets you display page size definitions for the selected printer
Note
The default paper source is the source specified in the Windows printer properties for the selected printer. Choose Manual feed from the Source list box in the Edit page definition dialog box only if you put paper in the printer manually, one sheet at a time.
To delete a page size definition
1 Click File Page setup.
2 Click the Page setup tab.
3 Choose a page size from the Page definition list box.
4 Click Delete form.
Note
When you delete a page size definition, you can no longer use that definition; a document can print with a similar page definition, but it may not be an exact match.
Tip
All printers have a nonprintable zone. If information is formatted to print in this area, it will not print. To shift information out of the nonprintable zone, you must specify printing adjustments when you define the page size.
Setting the page fill for slide shows and drawings
You can apply a fill (pattern, gradient, texture, or picture) to a slide or drawing page. You can also change the gradient and picture fill settings.
To apply a pattern or gradient fill to a page
1 Click File Page setup.
2 Click the Fill tab.
3 In the Fill style area, click one of the following icons:
Pattern
Gradient
4 Open the Foreground picker, and click a color.
5 Open the Background picker, and click a color.
6 Click a pattern or gradient on the palette.
To change the gradient fill settings of a page
1 Click File Page setup.
2 Click the Fill tab.
3 Click Gradient.
4 Click Gradient settings.
5 In the Gradient settings dialog box, choose a gradient from the Gradient type list box.
If applicable, type a value in the Angle box.
6 Type values in the following boxes:
Horizontal offset-lets you specify how much you want to move the gradient color horizontally
Vertical offset-lets you specify how much you want to move the gradient color vertically
7 Enable one of the following options:
Auto-stop blending-blends the gradient fill automatically
Fixed-blends the gradient fill by using a fixed number of steps that you specify in the Steps box
To apply a texture or picture fill to a page
1 Click File Page setup.
2 Click the Fill tab.
3 In the Fill style area, click one of the following icons:
Texture
Picture
4 Choose a texture or picture from the Category list box.
5 Click a texture or picture on the palette.
To change the picture fill settings of a page
1 Click File Page setup.
2 Click the Fill tab.
3 Click Picture.
4 Click Picture settings.
5 In the Picture settings dialog box, enable one of the following options:
Tile-fills the picture with tiles
Brick horizontal-fills the picture with horizontal rows
Brick vertical-fills the picture with vertical columns
Stretch/ shrink to fit area-stretches or shrinks the picture to fit the box
Scale to fit area-scales the picture to fit the box
Inserting files in slide shows and drawings
You can insert files in slide shows and drawings.
To insert a file
1 Click Insert File.
2 Choose the drive and folder where the file is stored.
3 Choose a file type from the File type list box.
4 Choose a filename.
5 Click Insert.
Inserting comments in slides and drawings
CorelMEMO is an electronic notepad that lets you add comments to your slides and drawings. The comments you insert are not printed on your slides or drawings.
CorelMEMO allows you to insert notes and bitmap images in any program that supports Object Linking and Embedding (OLE). You can add bitmap images which are provided with CorelMEMO, or you can include your own bitmap images. For more information about using CorelMEMO, click Help, Index while in CorelMEMO.
To insert a comment in your slide or drawing
1 Click Insert Comment.
2 Type your comment in the text window.
3 Click File Exit.
To edit a comment
Double-click the comment.
Tip
You can size and position the comment in your drawing or slide as you would any other drawing object.
Adding document summary information to slide shows and drawings
Document summary information can include the original author's name, the name of the person who last saved the document, the title, the subject, keywords that were assigned, and other comments. It also displays the slide Master file the document uses and the revision number. You can add document summary information to any slides or drawings you create in Corel Presentations.
To add document summary information
1 Click File Properties.
2 Type information in any of the following boxes:
Author
Title
Subject
Keywords
Comments
Note
The revision number of the file updates automatically each time you open and save the document.
Manipulating Corel Presentations
You can minimize and restore documents in Corel Presentations, as well as Corel Presentations itself. When you have completed your tasks, you can close a document, and you can exit Corel Presentations.
To manipulate Corel Presentations
To Do the following
Minimize a document or Corel Presentations Click the Minimize button at the top right corner of the document window or the application window.
Restore a document or Corel Presentations Click the Restore button at the top right corner of the document window or the application window.
Close a document Click File Close.
Exit Corel Presentations Click File Exit.
Tips
You can also close a document by clicking the Close button at the top right corner of the document window.
You can also exit Corel Presentations by clicking the Exit button at the top right corner of the document window.
