A.C.E. 1/ACE CD 1.iso/files/docs/wworth3d.lha/Wordworth3MoreDocuments.lha/Wordworth3ManualPart2.doc

Text File | 1995-02-28 | 100.0 KB | 3,386 lines

                                  O.T.T
                          Presents Wordworth 3.0
                          Plus What's New in 3.1
                         Typed and Edited By DIT

                                ·PART TWO·


                              11.2 EDIT MENU

 11.2.1 CUT

 Having selected text or an object, choose Cut command (Edit menu) or
press Right Aniga-X.

 This deletes the selection and stores it, ready for a Paste operation.
The storage area is referred to as the clipboard and can only hold one
item at a tine.

 IF the Cut or Copy command has been performed, performing another Cut or
Copy operation will replace the contents with the new item, losing the
previous item from the clipboard.



 11.2.2 COPY

 Having selected text or an object, choose Copy command (Edit menu), or
press Right Amiga-C.

 Copy takes a copy of the selected item and stores it in the clipboard,
replacing anything already in the clipboard. It is the same as Cut, except
it does not delete the item from the document.



 11.2.3 PASTE

 Having cut or copied text or an object, choose Paste command (Edit menu),
or press Right Amiga-V.

 This pastes a copy of the cupboard item into the document, at the
position of the insertion point. It does not remove the item from the
clipboard, so the Paste command can be used many times to paste multiple
copies from the cupboard into the document.

 If text is selected before using the Paste command, the selected text
will be replaced by the pasted text.

 When pasting text, the Overtype command is automatically disabled to
prevent text being accidentally overwritten (unless the text is selected
before using the Paste command).



 11.2.4 ERASE

 Having selected text or an object, choose Erase command (Edit menu), or
press Del or Backspace.

 This removes the item without affecting the cupboard, so anything already
stored on the cupboard (using the Cut or Copy command) will still be
available for a Paste command.

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 11.2.5 UNDO

 Choose Undo command (Edit menu), or press Right Amiga-Z.

 Undoes the last editing command.

 For example, if selected text or an object is deleted, the deletion can
be reversed by choosing Undo. Only the last command can be undone, so if
one selection is deleted and then another selection deleted, only the
second delete command can be undone. This command is dimmed when
unavailable.



 11.2.6 REPEAT

 Choose Repeat command (Edit menu), or press Right Amiga-R.

 Repeats the last formatting command from the Format menu. It allows
formatting changes to be applied to new selections of text, quickly and
simply. This is most useful for applying a new typeface or paragraph
format to several headings or sub-hearings throughout a document. This
command is dimmed when unavailable.


11.2.7 FIND

 Choose Find command (Edit menu), or press Right Amiga-F.

 Figure 11-9 Find requester

 FIND WHAT

 Type the text you wish to search For in this text gadget.
 IF part of the search criteria is the font and style, then click the
 Pop-up gadget to the right and select Font. From the list you
 can either select the Font requester (from which you can set
 the font and style) or a special character. Alternatively, you
 can type settings and special codes manually in this way
 CODE                MEANING

 \f:FONTNAME:SIZE:   Font and size, for example \f:Times:13:

 \bs                 Hard Space

 \pc                 Page count

 \pn                 Page number

 \n or ¶             Paragraph mark

 \t                  Tab

 \ud                 Updating date

 \ut                 Updating time

 ?                   Wildcard character (for example, b?g will find any
                     three letter word which starts with B and ends with G
                     like 'big', 'bug')

 \*                  Any number of wildcard characters (for example, 'b\*g
                     will find any word which starts with B and ends with
                     G like 'big', 'bug', 'bung', 'burning')

 REPLACE WITH

 If you want to replace some text, type the replacement text in this
gadget. You can also replace the text in a required font or special
character by clicking the Font pop-up gadget to the right. If this gadget
is empty, when you click Replace, the found text will be deleted (replaced
with nothing).

 SEARCH

 Searching starts from the position of the insertion point.

 Forward: Towards the end of the document (or current frame).

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 Backward: Towards the beginning of the document (or current frame).

 Whole Words Only: If the text is a whole Word (For example, find "and"
but not "handy"), click "Whole Words Only".

 Match Case: If the text is upper / lower case specific (For example, find
"and" but not "AND" or "And"), then click "Match Case".

 ON THE RIGHT OF THE FIND REQUESTER ARE FOUR BUTTONS

 Find Next: Click (or press Enter) to begin searching.

 Replace: Replace text with the contents of the "Replace With" box (if
empty, the text will be deleted).

 Replace All: Replace all occurrences with the contents of the "Replace
With" box (if empty, all occurrences will be deleted). An alert box will
show how many occurrences have been replaced when the operation is
completed.

 Done: At any time during the find and replace procedure, the operation
can be interrupted by clicking Done or pressing the Esc key (however, this
will not reverse any replacements already made).



 11.2.8 FIND AGAIN

 Choose "Find Again" command (Edit menu), or press Right Amiga-G.

 Repeats the Find command using the "Find What" text and settings from the
previous search.



 11.2.9 GO TO

 Choose "Go To" command (Edit menu), or press Right Amiga-J.

 Page Number: Type the page number to which you wish to jump and click "Go
To" (or press Enter). The document will reappear at the start of the page
requested. If you type a page number that does not exist, your position in
the document will remain unchanged.

 Bookmark and Endnotes: From the list gadget select the bookmark or
endnote reference number you wish to jump to and click "Go To" (or just
double-click the item in the list gadget).

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 Figure 11-10 'Go To' requester



 11.2.10 INSERT

 Choose Insert command (Edit menu).

 Select what you want to insert from the list gadget and click Insert to
insert the item and exit the requester. Alternatively, double-click its
title to insert the item and leave the requester displayed.

 Figure 11-11 Insert requester

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 11.2.10.1 Page Break (or press Right Alt-F2)

 Insert a forced page break.



 11.2.10.2 Column Break (or press Left Alt-F2)

 Insert a forced column break.



 11.2.10.3 Page Number (or press Right Alt-F3)

 Insert automatic page numbering in headers and footers. Click Options
(Document command, Format menu) to select the style of numbers (for
header and footer only).



 11.2.10.4 Page Count (or press Left Alt-F3)

 Insert the total number of pages used in the document. This is useful
for page numbering documents like this: Page 1 of 5. Click Options
(Document command, Format menu) to select the style of numbers (for
header and footer only).



 11.2.10.5 Current Date (or press Right Alt-F5)

 The date at which the Insert command was used. Click Options document
 command, Format menu) to select the style of date.



 11.2.10.6 Updating Date (or press Left Alt-F5)

 Shows {-DATE-} in the text, but will be replaced with the current date
when printing. Check your document before printing as the updating date
may affect document formatting. Click Options (Document command, Format
menu) to select the style of date.



 11.2.10.7 Current Time (or press Right Alt-F4)

 The time at which the Insert command was used. Click Options (Document
command, Format menu) to select the style of time.



 11.2.10.8 Updating Time (or press Left Alt-F4)

 Shows {-TIME-} in the text,  but will be replaced with the current time
when printing. Check your document before printing as the updating date
may affect document formatting. Click Options (Document command, Format
menu) to select the style of time.

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11.2.10.9 List Entry (or press Left Alt-F7)

 Lists are created by marking the words or entries that you want. Then,
use the "Create List' Command (Tools menu) to Compile all of the marked
entries into a list at the insertion point.

 The Wordworth List command is useful for creating lists of diagrams,
figures or table of contents.

 MARKING LIST ENTRIES

 First insert list entries in the document (for example, Chapter One -
Space, 1.1 The Great Astronomers). You can do this in two ways:

 * Place the insertion point at the desired place.

 * Block select the desired text in the document.

 step 1

 Select "List Entry" (Insert command, Edit menu), or press Left-Alt F7.

 Figure 11-12 'Insert List Entry' requester

 The Lists box at the top of the requester shows lists that have already
been defined in the document. Either click the list name (for example,
Table of Contents) to which the entry should be added, or type a new name
into the Name text gadget to create a new list.

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 step 2

 Type the name of the entry into the gadget titled Text (for example,
Chapter One). Then click insert.

 The list entry is inserted into the document, marked by a special
character code in front of the entry. (This character can be viewed by
choosing "Show Codes" command, View menu). The list entry character may be
deleted like any other to delete the entry from the list.

 When inserting list entries, up to seven sublevel may also be specified,
(for example, Chapter One - Space would be level 1,1.1 The Great
Astronomers would be level 2, and so on).

 If you wish to make another entry at the same level as one already
present in the list, select it from the "List Entries" gadget. This makes
it easier to insert entries at the current level, if you forget which
level your entry should be inserted.



 11.2.10.10 Insert Index Entry (or press Left Alt-F8)

 An index is created by marking the words or entries that you want. You
then use the "Create Index" command (Tools menu) which compiles all of the
entries into an index at the end of a document (preceded by a page break).

 MARKING INDEX ENTRIES

 First you should mark index entries in the document. There are two ways
to do this:

 * Place the insertion point at the desired place.

 * Block select the desired text in the document.

 Either select "Index Entry" (Insert command, Edit menu) and type the
name of the index entry in the "Main Entry" text box (for example, Space),
or block select the index entry in the document and then select "Index
Entry" (Insert command,

 Edit menu). Click Insert to insert the index entry at the insertion
point in the document.

 The index entry will be marked in the document by a special character.
This character can be viewed by choosing "Show Codes" command (View menu)
and can be deleted like any other, to delete the entry from the index.

 Index entries may be designated as "Main Entries" or Subentries.

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 For example, Astronomers and Planets Would be subentries of the main
entry, Space. To add the word Astronomers as a subentry in the index, type
Space in the "Main Entry" text gadget and then type Astronomers into
"First Subentry".

 Figure 11-13 'Insert Index Entry' requester

 To add Planets as another subentry of Space, select Space from the list
and then type Planets into the "First Subentry' text gadget.

 When the index is created, the subentries are displayed under their Main
entry heading. In the previous example the index would appear like this:

    Space
       Astronomers  23
       Planets      15

 If you want to index all the occurrences of a particular word throughout
the document, just insert one index entry and select the "Include All
Other Occurrences" check box (you can exclude specific occurrences by
selecting the "Exclude This Occurrence" check box).

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 For example, if you have Galileo four times in a document (pages 1, 4, 7
and 12), insert an index entry at the first occurrence (page 1 ), and
select "Include All Other Occurrences". To exclude the occurrence on page
7, select Galileo on page 7, and insert an index entry with "Exclude This
Occurrence" selected.

 The "Insert index entry" requester shows all the index entries currently
inserted. Subentries are displayed beneath their main entries.

 You can add a second level of subentry to Space, as a subentry of
Astronomers. To do this, click Astronomers (the Main and "First Subentry"
text gadgets are automatically filled with the correct titles, in this
example Space and Astronomers), and type Aristotle in the "Second
Subentry" text gadget.



 11.2.10.11 Endnote (or press Left Alt-F6)

 This places an automatically numbered note number at the insertion point,
after which the insertion point will move to the endnote section at the
end of the document.

 Choose Endnote (Insert command, Edit menu) to insert an endnote at the
end of the document. Type the endnote and then press Alt-Esc to return to
your original place in the document.



 11.2.10.12 Bookmark (or press Left Alt-F9).

 Bookmarks are used as place markers in long documents which you can
insert and then jump to at the click of the mouse. They make jumping from
one area of the document to another very easy.

 Choose Bookmark (insert command, Edit menu) to insert a bookmark at the
insertion point. Type a name for the bookmark in the text box and click
Insert.

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 Figure 11-14 'Insert Bookmark' requester

 If you use the "Show Codes" command (View menu), you will be able to see
the bookmarks represented as small rectangles in the text. The bookmark
characters can be deleted like any other to delete the bookmark entry from
the document.

 You can jump to any bookmark using the "Go To" command (Edit menu).
Double-click the bookmark references which appears in the list on the "Go
To" requester (to jump to the last inserted Bookmark press Alt-Esc).

 Bookmarks are saved automatically with documents.

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 11.2.10.13 Symbol (or press Left Alt-F1)

 This option allows you to insert any character for the current typeface
into your document (by clicking it) at the insertion point. This is
particularly useful for inserting foreign characters.

 Figure 11-15 'Insert Symbol' requester

 Click the characters you wish to insert and they will be placed into the
text gadget. You can also type characters into the text gadget. Click
Insert to place the contents of the text gadget into your document at the
insertion point.

 IMPORTANT
-------------------------------------------------------------------------
 This requester may appear quite slowly when running from floppy disk, as
each letter has to be retrieved from disk.
-------------------------------------------------------------------------



 11.2.11 COLOURS

 Choose Colours command (Edit menu).

 Use the Colours command to edit the colours for colouring text and
objects. Colours created may not necessarily match their screen appearance
and so expect some variation when you print.

 Select the colour you wish to edit from the list gadget and create your
new colour with the red, green and blue sliders. Then, edit the name if
necessary and click OK.

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 The new colour name will now appear in the pop-up colour list box
replacing the one selected.

 Figure 11-16 Colours requester

 As you drag the sliders with the pointer, the Arrow will change to
represent the colour when printed (although this may be different on-
screen).

 Reset to Defaults: Resets the names and values to the values when you
first started Wordworth. To save new values permanently use "Save
Settings" command (Settings menu).



 11.2.12 SELECT ALL

Choose "Select All" command (Edit menu).

 If you are editing a document, "Select All" will select all of the text
in the document, but not individual text frames.

 To select text in a text frame object, place the insertion point in the
frame and choose "Select All".

 To select objects, select the Arrow pointer from the drawing tools before
choosing "Select All".

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                              11.3 VIEW MENU

 11.3.1 WINDOW

 Choose Windows command /View menu).

 Reveals a submenu containing all open documents. You can change the
current document by selecting another from this list.



 11.3.2 CLEAR SCREEN

 Choose "Clean Screen" command (View menu).

 Toggles the following on-screen items hide or show; toolbar, rulers,
scroll bars, help, drawing tools and any open requesters. It provides an
easy way to clear space on the screen when working with large pages.



 11.3.3 ZOOM

 Choose Zoom command (View menu).

 A submenu appears to set the percent of magnification for the screen
(this is displayed on the bottom left corner of the window border):

 "100% (Normal)" : Life size.

 Other: Select a default Zoom level from the pop-up list or type a custom
value between 25 and 400%. You can also set the number of pages displayed
across the screen (1,2 or 4). Another way to choose this command is to
click the percent magnification figure on the window border.


 Other: Select a default zoom level from the pop-up list or type a custom
value between 25 and 400%. You can also set the number of pages displayed
across the screen (1,2 or 4). Another way to choose this command is to
click the percent magnification figure on the window border.

 "Fit Page Width": Automatically calculates the magnification so that the
page width fits on the screen.

 "Fit Whole Page": Automatically calculates the magnification so that the
full page fits on the screen (with a television or low quality display,
you may not see the whole page due to screen resolution restrictions).



 11.3.4 RULERS

 Choose Rulers command (View menu).

 Toggles the rulers show or hide (indicated by a check mark). You can show
or hide the ruler tools, horizontal and vertical rulers and status bar
using the View command ("Change Settings", Settings menu).



 11.3.5 TOOLBAR

 Choose Toolbar command (View menu).

 Toggles the toolbar show or hide (indicated by a check mark).

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 11.3.6 DRAWING TOOLS

 Choose "Drawing Tools" command (View Menu).

 Toggles the drawing tools show or hide (indicated by a check mark),



 11.3.7 SHOW CODES

 Choose "Show Codes" command (View menu), or press Right Amiga-Y.

 This toggle Command shows characters which are normally hidden within
text. They cannot be printed and are normally shown in grey (or blue) so
as not to be confused with printed characters.

 WHAT YOU SEE    WHAT THEY MEAN

 ¶               End of paragraph mark (normally grey)

 ,               Space mark (normally grey)

 ->              Tab mark (normally grey)

 I               Index or list entry (normally blue)

 |               Bookmark (normally blue)




 11.3.8 SHOW GUIDES

 Choose "Show Guides" command (View Mneu).

 Toggles the margin, print border and frame guides show or hide
(indicated by a check mark). Margin guides are dotted blue lines which
show how the page is organised, including the margins, headers and
footers. The print border is represented by a solid grey line. Frame
guides are solid black lines.

 Guides can be individually selected using the View option ("Change
Settings" command, Setting menu).

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                             11.4 FORMAT MENU

 11.4.1 FONT

 Choose Font command (Format menu), or press Right Amiga-T.

 This shows the Font requester.

 Figure 11-17 Font requester

 FONT

 Typeface: Select a typeface from one of those available in the pop-up
list Or, if you know the name, type it directly into  the text gadget. The
typefaces shown in the list are dependent on two settings elsewhere in
Wordworth:

 * "Print Method" setting ("Print Setup" command, Project menu),

    PRINT METHOD    FONTS DISPLAYED

    Normal          Agfa Compugraphic, Adobe PostScript, TrueType and
                    bitmap

    Printer Font    Internal printer fonts

    PostScript      PostScript Type 1 printer fonts

 * "Text Settings" ("Change Settings" command, Settings menu), subject to
   the "Print Method" setting.

 Size: Choose a preset size from the pop-up list Or type your own value.
You can type any size from 4 to over 1,000 points.

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 STYLE

 Click Bold italic or Underline (any combination). To switch off styles,
click Plain.

 Position: Normal, Superscript or  Superscript produces type which sits
above the of normal text. It is often used as annotation for footnotes and
references.

 Subscript produces type which sits below the baseline of the normal text.
It is also sometimes used as annotation for footnotes and references.

 Type Settings

 Kerning: None, Text, Design, Kerning changes the space between certain
pairs of letters. Use Text kerning for normal sized letters and Design
kerning for large headings.

 For example:

 Word normal letter spacing. (This cannot be shown)

 Word kerned letter spacing.

 This feature is only available with Agfa Compugraphic fonts.

 Tracking: Sets the space between individual characters.
 Normally, tracking is set to 0, which will use the font's natural
spacing. Use positive numbers to increase spacing (in points), and
negative numbers to decrease (for example, 2, -4 and so on).

 COLOUR

 Text: Select a text colour from the pop-up list.

 Background: Select the background text colour.

 If you Want to change the list colours, select Define (at the bottom of
the pop-up list). From the Colours requester, select the colour to edit
from the list gadget and create your new colour with the red, green and
blue sliders. Then edit the name if necessary and click OK. The new
colour name will now appear in the pop-up colour list box replacing the
one selected. (Refer Colours command, Edit menu for further
 information.)

 IMPORTANT
-------------------------------------------------------------------------
 Colours chosen from the pop-up gadgets will be used when printed, but
will not necessarily be displayed correctly on the screen.
-------------------------------------------------------------------------

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 11.4.2 PARAGRAPH

 Choose Paragraph command (Format menu), or press Right Amiga-M.

 Figure 11-18 Paragraph requester

 This displays paragraph formatting commands which relate to a current
paragraph (the position of the insertion point). If consecutive paragraphs
need formatting select from anywhere in the first paragraph to anywhere in
the last paragraph.

 A paragraph is recognised as being from the character immediately
following a return character up to and including the next return
character. The return character is typed by pressing the Return key.

 SPACING

 Before: Sets the amount of space before a paragraph. Select Auto or type
a custom size (in points).

 After: Sets the amount of space after a paragraph. Select Auto Or type a
custom size (in points).

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 Line Height: Sets the height of the line.

 SETTING DOES

 Auto    Automatically proportionally to the current type size, giving
         line space equal to the type size).

 Loose   Provides extra space to accommodate for accents
         on foreign characters.

 6 LPI   Use with printer fonts. Line spacing equal to a pica typewriter's
         single line spacing. LPI (lines per inch) is the most common
         method used to measure line spacing on typewriters and word
         processors. Six lines per inch is often referred to as pica and
         is equivalent to 12 point line spacing.

 8 LPI   Use with printer fonts. Line spacing equal to an elite
         typewriter's single line spacing. Eight lines per inch is often
         referred to as elite.

 Custom  Type a specific value in points.

 IMPORTANT
-------------------------------------------------------------------------
 When using the "Print Method-Printer Font", make sure that the line
spacing is set to 6 lpi or 8 lpi, paragraph spacing 0 and single line
spacing.
-------------------------------------------------------------------------

 Line Spacing: Single (proportional to the current type size),

 Double (proportional to the current type size, but giving line space
equal to twice the type size), 1½ (proportional to the current type size,
but giving line space equal to one-and-one-half the type size).

 INDENTATION

 Left: Indent (set in) from the left margin.

 First Line: Indent the first line from the left indent.

 The indent can be set to a negative value provided the Left is equal to
or greater than the negative "First Line".

 For example, in this paragraph, the Left indent is set to 2 cm and "First
              Line" to -2 cm, the first line is set to the left margin and
              successive lines are indented by 2 cm. This is called a
              'hanging indent'.

 Right: Indent from the right margin.

 Page 183

 FORMATTING

 Justification:

 JUSTIFY DOES

 Left      Aligned to left indent, but remain ragged on right side

 Right     Aligned to right indent, but remain ragged on left side

 Centred   Centred within indents, ragged on both left and right sides

 Full      Aligned to both left and right indents by placing extra
           discretional spaces between words ensuring each line length is
           identical. Sometimes, with short line length and several long
           words, the word spacing may become too large. If this happens,
           select "Allow Hyphenation" to reduce the word Spacing

 Keep Lines Together: Forces all paragraphs that are broken by a column or
page break, onto the next page or column, keeping the whole paragraph
together (a basic form of "widows and orphans").

 Allow Hyphenation: lets you control the individual paragraph hyphenation
when the Hyphenation command (Settings menu) is selected.



 11.4.3 TABS

 Choose Tabs command (Format menu).

 As tabs are paragraph related, it is not necessary to select the whole
paragraph but just place the insertion point anywhere within the
paragraph.

 If the tabs are to be applied to consecutive paragraphs, select from
anywhere in the first paragraph to anywhere in the last paragraph. To
select the entire document, choose "Select All" command (Settings menu).

 A paragraph is recognised as a block of text from the character
immediately following a return character up to and including the next
return character (the return character is generated by pressing the Return
key). Often tabulised text can be a series of single lines each ending
with a return character and so each line is considered to be a paragraph.

 Page 184

 Figure 11-19 Tabs requester

 There are four tab styles: Left, Right, Centred and Decimal.

 Left aligning     Text starts at tab position and flows right.

 Right aligning    Text starts at tab position and flows left. The right-
                   most character will always be at the tab position,
                   preceding text coming from the left. If the space
                   between the tab character and the actual tab position
                   is filled by text, then any extra text typed in will
                   start to flow to the right of the tab.

 Centre aligning   Text starts at tab position and flows equally to the
                   left and right, leaving the text centred around the tab
                   position.

 Decimal aligning  Used for columns of figures which include decimal
                   points (for example, 2.4, 567.1, 45.843). Figures will
                   align so that the decimal points automatically align
                   one above the other. The character used as the decimal
                   point may be set from the "Text Settings" requester
                   ("Change Settings" command, Settings menu).

 Page 185

 To place a tab at a required position on the ruler, first Click New and
use the radio buttons to select the tab style you want. Type the position
of the tab in the Position text gadget and press the Return key. The tab
will appear in the "Defined Tabs" list.

 Tabs can be deleted from the list by selecting the tab and clicking
Delete. To edit a tab, select it from the list and change its style or
position using the appropriate gadgets.

 Default Tabs: This sets the spacing interval of the default tabs (left
justified style) from the zero position on the ruler. They are shown on
the ruler as short horizontal lines. The default tab interval (for
example, 1 inch, 3 cms), is based on the measurement, which is selected
from the "View Settings" requester ("Change Settings" command, Settings
menu).

 Fill Character: This sets the padding character for all tabs in the
paragraph(s). You can use spaces, or any other characters like dashes or
dots.

 The tab settings will then appear on the horizontal ruler between the top
of the document and ruler calibration.


 11.4.4 DOCUMENT

 Choose Document command (Format menu).

 Shows page layout information for the whole document. This requester
cannot be applied to specific pages, but affects the whole document.

 Figure 11-20 Document requester

 Page 186

 PAGE LAYOUT

 Size: Select the size of the actual paper on which you will be printing
the document (that is A3, A4, A5, US Letter, US Legal, Wide Tractor or
Custom). The size will be shown in the Width and Height text gadgets.
Select Custom if you wish to type a special size for the Height and Width.
The page size is automatically saved with a document.

 Facing Pages: If the document is to be made into a book format, (where
pages can be opened like a book, with text on both left and right pages).
Headers and footers can be different on left or right pages as often the
headers and footers are left justified for left pages, and right justified
for right pages.

 All even numbered pages (such as 2, 4, 6) will be considered left-hand
pages, all odd numbered pages (such as 3, 5, 7, 9) will be right-hand
pages.

 Double Page Spread: If you want to place large objects over two facing
pages, as used in newsletters or magazines, click this check box.

 Figure 11-21 Object, with 'Double Page Spread' selected

 IMPORTANT
-------------------------------------------------------------------------
 Once objects have been created in "Facing Pages' and/or "Double Page
Spread", deselecting either of these options will delete all of the
objects in your document.
-------------------------------------------------------------------------

 Page 187

 MARGINS

 Margins control the position and size of the text in each page of the
document.

 Left: Distance from the left of the page to the start of text, excluding
any left indent value.

 Right: Distance from the right of the page to the end of the longest line
of text, excluding any right indent value.

 Top: Distance from the top of the page to the top of the first line of
text, irrespective of Headers.

 Bottom: Distance from the bottom of the page to the bottom of the last
line of text, irrespective of Footers.

 Mirror Margins Onto Left Page: Creates a reverse image of the margins on
the facing page, like this:

 Figure 11-22 Facing pages with 'Mirror Margins' selected

 The margins may need to be narrower on the outside edges and wider on the
inside edges to allow extra space for binding.

 Document margins should be set as if the left margin is the inside
margin, and the right margin is the outside on the right (odd) page. This
gadget will then automatically reverse these values for left pages.

 Page 188

 COLUMNS

 Number: Type the number of columns you require, between 1 and 32.
Wordworth uses Snaking columns, which like a newspaper, 'snake' from top
to bottom across the page.

 Gap: This sets a uniform space between each column.

 OPTIONS BUTTON

 Page Numbering: Set the start number and style for automatic page
numbering (for headers and footers only).

 Date And Time: Set the date and time styles.

 Headers And Footers:

 Figure 11-23 Headers and footer margins diagram

 Switch on or off, for first page or whole document, and also set header
and footer margins for the document (which is the distance from the top or
bottom of the page to the header or footer text area).

 Page 189



 11.4.5 TABLES

 Having selected a table object, choose Tables command (Format menu).

 This lets you add or delete the rows and columns in a table.

 Figure 11-24 Tables requester

 BUTTON          DOES

 Insert Before   Inserts row/column before insertion point

 Insert After    Inserts row/column after insertion point

 Delete          Deletes the row/column at insertion point

 How Many:       Set the number of rows/columns.

 When inserting columns, Before means to the left of the insertion point,
After means to the right of the insertion point.



 11.4.6 PLAIN

 Choose Plain command (Format menu), or press Right Amiga-L, or click the
P icon on the ruler tools.

 Selects the Plain style of the current typeface, that is, not bold, not
italic, not underline, not superscript, not subscript.



 11.4.7 BOLD

 Choose Bold command (Format menu), or press Right Amiga-B, or click the B
icon on the ruler tools.

 Toggles bold on and off. If bold is on, the Bold icon is highlighted and
a check mark (tick) appears in the Format menu.

 Page 190



 11.4.8 ITALIC

 Choose italic command (Format menu), or press Right Amiga-I, or click the
I icon on the ruler tools.

 Toggles italic on and off. If italic is on, the italic icon is
highlighted and a check mark (tick) appears in the Format menu.



 11.4.9 UNDERLINE

 Choose Underline Command (Format menu), or press Right Amiga-U, or click
the u icon on the ruler tools.

 Toggles underline on and off. If underline is on, the underline icon is
highlighted and a check mark (tick) appears in the Format menu.



 11.4.10 SUPERSCRIPT

 Choose Superscript command (Format menu).

 This produces type which sits above the baseline of normal text. It is
often used as annotation for footnotes and references.

 For example, See Footnote¹, or for creating fractions which are not
available by a single keypress.

 If auto line spacing is used, extra space will be automatically added
above the line containing superscripts to accommodate them. If extra space
is not required, use fixed line height (for example, "6 LPI"). (Refer
Paragraph command, Format menu.)



 11.4.11 SUBSCRIPT

 Choose Subscript command (Format menu).

 This produces type which sits below the baseline of the normal text. It
is sometimes used as annotation for footnotes and references.

 For example 'See Reference1' or for creating fractions not available by a
single keypress.

 If auto line spacing is used, extra space will be automatically added
below the line containing subscripts to accommodate them. If extra space
is not required, use fixed line height (for example, "6 LPI"). (Refer
Paragraph command, Format menu.)

 Page 191



                             11.5 OBJECT MENU

 11.5.1 CREATE OBJECT

 Choose "Create Object" command (Object menu).

 Figure 11-25 'Create Object' requester

 From the list gadget, select the object you want to create by clicking
its title.

 You can also create objects with the Drawing Tools palette (choose
"Drawing Tools", View menu):

 Figure 11-25A Drawing Tools palette

 Page 192

 The arrow pointer changes to a crosshair to indicate that Wordworth is
ready to create the object you selected. Click on the page and drag
outward to the size you require. The object appears on the page and the
cursor reverts back to an arrow pointer (unless you selected "Create Many
Objects", which keeps the crosshair, ready to draw more objects).

 Selected objects can be dragged anywhere on the page. They have handles
for re-sizing (as the arrow pointer passes over a handle it changes into
either a double-arrow or crosshair, with which you can click and drag a
handle).

 To change the parameters of a selected object double-click it, or choose
information from the Object menu.



 11.5.2 PLACE PICTURE

 Choose "Place Picture" command (Object menu). You can either place a
picture directly onto the page, or draw a picture frame first and then
place a picture image in it.

 However, you cannot use this command when your document contains printer
fonts (refer "Print Method", "Print Setup" command, Project menu).

 Shows a requester to open an existing picture document. Any standard
Amiga IFF graphics file can be opened in any resolution or size, 2 to 256
colours, HAM or Extra-Half-Brite images. Additional picture format support
includes BMP, PCX, TIFF, IMG, GIF, GEM vector, CGM vector (if the
appropriate filters have been installed).

 If the file is a HAM picture, it will automatically be translated into an
Extra-Half-Brite image.

 For details about using pictures from paint packages, the Wordworth Clip
Art collection, and printing advice, see Appendix C-Pictures And Clip Art.

 Click OK to place the screen version of the picture. In a few
 seconds the picture will appear at the top left corner of the page in the
document. Pictures opened into Wordworth are inserted on the same page as
the insertion point, at a specific position on the page. They are not
inserted into the text so, as text is edited around them, they stay where
they are.

 Vector, or Scalable, graphics will take slightly longer to display as
they are constructed using mathematical equations.

 Page 193

 The screen version of the picture may be different to the printed version
as it will only be displayed using the colours available for display (by
default this will be 8 colours).

 Figure 11-26 Picture placed in text

 Alternatively, select the "Picture Frame" object ("Choose Object
"command" Object menu), draw a frame on the page and, with the frame
selected, choose "Place Picture" command. The picture will then be scaled
to fit the frame.

 Click the picture to show a frame with sizing handles. The picture may be
moved around the page by dragging.

 To re-size the picture, drag one of the sizing handles (the small
squares) at the edge of the frame or picture, to reduce its size.

 To maintain the same aspect ratio (the relation between the width and
height) of the picture when sizing hold down the Ctrl key while dragging
the sizing handles.

 The size can be set more accurately using the Information command (Object
menu). Double-click the picture or,  with the picture selected, choose
Information (Object menu).

 Page 194



 11.5.3 INFORMATION

 Select an object, and then choose Information command (Object menu), or
double-click the object.

 Different objects have different Information requesters



 11.5.3.1 Line Information Requester -

 Figure 11-27 'Line Information' requester

 START

 From Left: Distance between start of line and left edge of page.

 From Top: Distance between start of line and top edge of page.

 Style: Style of beginning of line. Select Square, Rounded, Box, Circle,
"Short Arrow", "Long Arrow", "Arrow Head", "Arrow Tail", Dimension, Splat.

 Page 195

 OPTIONS

 Colour: Select line colour.

 IMPORTANT
-------------------------------------------------------------------------
Colours defined will be used when printed and will not necessarily be
displayed on screen.
-------------------------------------------------------------------------

 If you want to change the list colours select Define (at the bottom of
the pop-up list). From the Colours requester, select the colour to edit
from the list gadget and create your new colour with the red green and
blue sliders. Then edit the name if necessary and click OK. The new colour
name will now appear in the pop-up colour list box replacing the previous
one. (Refer Colours command Edit menu for further information.)

 Line Style: Select Plain "Short Dash", "Long Dash", "Dash Dot", "Long
Dash Dot".

 Thickness: Select from the list (in points) or type a custom
 value.

 TEXT FLOW

 Flow: Five methods of flowing the document's text around the object.

 FLOW       CAUSES

 None       Object overlays text

 Straight   Left Text flows left with vertical boundary

 Straight   Right Text flows right with vertical boundary

 Contour    Left Text flows around contour of object to left

 Contour    Right Text flows around contour of object to right

 Stand off: Sets the distance between the object and the text.

 Page 196



 11.5.3.2 Box And Rounded Information Requester -

 Figure 11-28 'Box Information' requester

 POSITION

 From Left: Distance between edge of box and left edge of page.

 From Top: Distance between edge of box and top edge of page.

 Width: Width of box.

 Height: Height of box.

 STYLE

 Fill Colour: Select internal colour of box.

 Border Colour: Select border colour of box.

 IMPORTANT
-------------------------------------------------------------------------
Colours defined will be used when printed and will not necessarily be
displayed on screen.
-------------------------------------------------------------------------

 Page 197

 If you want to change the list colours select Define (at the bottom of
the pop-up list). From the Colours requester, select the colour to edit
from the list gadget and create your new colour with the red green and
blue sliders. Then edit the name if necessary and click OK. The new colour
name will now appear in the pop-up colour list box replacing the existing
one. (Refer Colours command Edit menu, or further information.)

 Border Style: Select "Single Line", "Double Line", "Short Dash", "Long
Dash", "Dash Dot", Shadow.

 Thickness: Select from the list (in points) or type a custom value. Type
0 or select None for no borders.

 TEXT FLOW

 Flow. Three methods of flowing the document's text around the object.

 FLOW       CAUSES

 None       Object overlays text

 Left       Text flows left with vertical boundary

 Right      Text flows right with vertical boundary

 Stand Off: Sets the distance between the object and the text.

 Page 198



 11.5.3.3 Circle Information Requester -

 Figure 11-29 'Circle Information' requester

 POSITION

 From Left: Distance between edge of circle and left edge of page.

 From Top: Distance between edge of circle and top edge of page.

 Diameter: Diameter of circle.

 STYLE

 Fill Colour: Select internal colour of circle.

 Border Colour: Select border colour of circle.

 IMPORTANT
-------------------------------------------------------------------------
 Colours defined will be used when printed and will not necessarily be
displayed on screen.
-------------------------------------------------------------------------

 Page 199

 If you want to change the list colours select Define (at the bottom of
the pop-up list). From the Colours requester, select the colour to edit
from the list gadget and create your new colour with the red, green and
blue sliders. Then, edit the name if necessary and click OK. The new
colour name will now appear in the pop-up colour list box replacing the
existing one. (Refer Colours command, Edit menu, for further information.)

 Thickness: Select from the list (in points) or type a custom value. Type
0 or select None for no borders.

 TEXT FLOW

 Flow: Five methods of flowing the document's text around the object.

 None       Object overlays text

 Straight   Left Text flows left with vertical boundary

 Straight   Right Text flows right with vertical boundary

 Contour    Left Text flows around contour of object to left

 Contour    Right Text flows around contour of object to right

 Stand Off: Sets the distance between the object and the text.

 Page 200


 11.5.3.4 Oval Information Requester -

 Figure 11-30 'Oval Information' requester

 POSITION

 From Left: Distance between edge of oval and left edge of page.

 From Top: Distance between edge of oval and top edge of page.

 Width: Width of oval.

 Height: Height of oval.

 STYLE

 Fill Colour: Select internal colour of oval.

 Border Colour: Select border colour of circle.

 IMPORTANT
-------------------------------------------------------------------------
 Colours defined will be used when printed and will not necessarily be
displayed on screen.
-------------------------------------------------------------------------

 Page 201

 If you want to change the list colours, select Define (at the bottom of
the Pop-up list). From the Colours requester, select the colour to edit
from the list gadget and create your new colour with the red green and
blue sliders. Then, edit the name if necessary and click OK. The new
colour name will now appear in the pop-up colour list box replacing the
existing one. (Refer Colours command Edit menu, for further information.)

 Thickness: Select from the list (in points) or type a custom
 value. Type 0 or select None for no borders.

 TEXT FLOW

 Flow: Five methods of flowing the document's text around the object.

 None       Object overlays text

 Straight   Left Text flows left with vertical boundary

 Straight   Right Text flows right with vertical boundary

 Contour    Left Text flows around contour of object to left

 Contour    Right Text flows around contour of object to right

 Stand Off: Sets the distance between the object and the text.

 Page 202



 11.5.3.5 TextEffects Information requester -

 Figure 11-31 'TextEffects Information' requester

 POSITION

 From Left: Distance between edge of frame and left edge of page.

 From Top: Distance between edge of frame and top edge of page.

 Width: Width of frame.

 Height: Height of frame.

 Rotate By: Type the rotation angle in degrees (objects are rotated
clockwise).

 EFFECT

 Type: Select Line, Circle, Arc, "Spiral In" or "Spiral Out".

 Presets: Select from the list of preset TextEffects.

 Font: Click to reveal the "TextEffects Font" requester.

 Shadows: Click to reveal the "TextEffects Shadows" requester.

 Page 203

 TEXT FLOW

 Flow: Five methods of flowing the document's text around the object.

 None            Object overlays text

 Straight Left   Text flows left with vertical boundary

 Straight Right  Text flows right with vertical boundary

 Contour Left    Text flows around contour of object to left

 Contour Right   Text flows around contour of object to right

 Stand Off: Sets the distance between the object and the text.

 CONTENTS

 Type the text which will be used by TextEffects.

 TEXTEFFECTS FONT REQUESTER-

 Click the Font button on the TextEffects Information requester to reveal
this requester.

 Figure 11-32 TextEffects Font requester

 Page 204

 FONT

 Typeface: Select the typeface.

 Last Character Size: Set the percentage to reduce or enlarge the last
character in relation to the first character. TextEffects will then scale
the characters in between.

 Rotate Every Character. Type the rotation angle in degrees for every
character.

 COLOUR

 First Character: Start colour for text

 Last Character: End colour for text.

 IMPORTANT
-------------------------------------------------------------------------
 Colours defined will be used when printed and will not necessarily be
displayed on screen.
-------------------------------------------------------------------------


 Wordworth will automatically create a blend of colours for each character
between the first and last colours you specify.

 TEXTEFFECTS SHADOWS REQUESTER-

 Click the Shadows button on the TextEffects Information requester to
reveal this requester.

 Figure 11-33 TextEffects Shadow requester

 Page 205

 OPTIONS

 Number Of Shadows: Type the number of shadows you require.

 First Shadow Colour:  Colour of first shadow

 Last Shadow Colour: Colour of last shadow.

 IMPORTANT
-------------------------------------------------------------------------
 Colours defined will be used when printed and will not necessarily be
displayed on screen.
-------------------------------------------------------------------------

 Wordworth will automatically create a blend of colours for each shadow
between the first and last colours you specify.

 LAST SHADOW

 Distance Across: Horizontal distance between the last and first shadow.

 Distance Down: Vertical distance between the last and first shadow.

 Size: Percent reduction or enlargement of final shadow. Wordworth will
automatically scale the shadows in between.

 Rotation: Type the rotation angle in degrees for the last shadow.
Wordworth will automatically rotate the shadows in between.

 Page 206



 11.5.3.6 Text Frame Information requester-

 Figure 11-34 'Text Frame Information' requester

 POSITION

 From Left: Distance between edge of text frame and left edge of page.

 From Top: Distance between edge of text frame and top edge of page.

 Width: Width of text frame.

 Height: Height of text frame.

 MARGINS

 Left: Internal distance between left edge of text frame and text.

 Right: Internal distance between right edge of text frame and text.

 Top: Internal distance between top edge of text frame and text.

 Bottom: Internal distance between bottom edge of text frame and text.

 Page 207

 STYLE

 Fill Colour Select internal colour of frame.

 Border Colour: Select border colour of frame.

 IMPORTANT
-------------------------------------------------------------------------
 Colours defined will be used when printed and will not necessarily be
displayed on screen.
-------------------------------------------------------------------------

 If you want to change the list colours select Define (at the bottom of
the pop-up list). From the Colours requester, select the colour to edit
from the list gadget and create your new colour with the red, green and
blue sliders. Then edit the name if necessary and click OK. The new colour
name will now appear in the pop-up colour list box replacing the selected
one. (Refer Colours command, Edit menu for further information.)

 Border Style: Select "Single Line", "Double Line", "Short Dash", "Long
Dash", "Dash Dot", Shadow.

 Thickness: Select from the list (in points) or type a custom value. Type
0 or select None for no borders.

 COLUMNS

 Number: Set the number of columns, up to 32.

 Gap: Set the vertical gap between each column.

 TEXT FLOW

 Flow: Three methods of flowing the document's text around
 the object.

 FLOW      CAUSES

 None      Object overlays text

 Left      Text flows left with vertical boundary

 Right     Text flows right with vertical boundary

Stand Off: Sets the distance between the object and the text.

 Page 208



 11.5.3.7 Picture Information requester-

 Figure 11-35 'Picture Information' requester

 POSITION

 From Left: Distance between picture and left edge of page.

 From Top: Distance between picture and top edge of page.

 Width: Width of picture.

 Height: Height of picture.

 Keep Proportions: If selected, Wordworth will ensure that the correct
aspect ratio of the picture is maintained, which means if you change
either the Width or Height, Wordworth will calculate the other.

 PICTURE OPTIONS

 Preview: Set the on-screen image to Off, "Two Colour", "Full Colour"
(global previews can be set from "View Settings requester "Change
Settings" command Settings menu).

 Colour 0 Transparent: If selected colour 0 is treated as transparent,
otherwise opaque.

 If transparent "Flow-Contour" will flow the text into the areas of the
picture (usually used by colour 0).

 If opaque, the picture will be treated as a rectangle and "Flow-Contour"
will work in the same way as "Flow-Straight".

 Page 209

 TEXT FLOW

 Flow: Five methods of flowing the document's text around the picture.

 FLOW CAUSES

 None Picture overlays text

 Straight Left Text flows left with vertical boundary

 Straight Right Text flows right with vertical boundary

 Contour Left Text flows around contour of picture to left

 Contour Right Text flows around contour of picture to right

 Stand Off: Sets the distance between the picture and the text.

 FILE LINK

 This specifies the link between the picture source file and screen image
in the Wordworth document

 * No Link-Picture is saved permanently in Wordworth document file.

 * Cool Link-Picture in Wordworth document file is updated each time the
   document is opened.

 * Hot Link-Picture in Wordworth document file is updated in realtime
   whenever the original picture

 The read-only gadgets filename and Summary contain information about the
original picture file.

 Page 210



 11.5.3.8 Table Information requester-

 Figure 11-36 'Table Information' requester

 POSITION

 From Left: Distance between edge of table and left edge of page.

 From Top: Distance between edge of table and top edge of page.

 Width: Width of table.

 Height: Height of table.

 TEXT FLOW

 FLOW      CAUSES

 None      Table overlays text

 Left      Text flows left with vertical boundary

 Right     Text flow s right with vertical boundary

 Stand Off: Sets the distance between the table and the text.

 STYLE

 Fill Colour: Select internal colour of table.

 Border Colour: Select border colour of table.

 Page 211

 If you want to change the list colours, select Define (at the bottom of
the pop-Up list). From the Colours requester, select the Colour to edit
from the list gadget and create your new colour with the red, green and
blue sliders. Then. edit the name if necessary and click OK. The new
colour name will now appear in the pop-up colour list box replacing the
selected one. (Refer Colours command Edit menu, for further information.)

 IMPORTANT
-------------------------------------------------------------------------
 Colours defined will be used when printed and will not necessarily be
displayed on screen.
-------------------------------------------------------------------------

 Border Style: Select "Single Line", "Double Line", "Short Dash", "Long
Dash", "Dash Dot", Shadow.

 Thickness: Select from the list (in points) or type a custom value. Type
0 or select None for no borders.

 GRID OPTIONS

 Grid Colour: Select colour of the grid.

 Thickness: Set the thickness of the grid. Type 0 or select None to hide
the grid when printing.



 11.5.4 MOVE FORWARD

 Select an object and choose "Move Forward command (Object menu).

 Moves object forward one layer.



 11.5.5 MOVE BACKWARD

 Select an object and choose "Move Backward" command (Object menu).

 Moves object backward one layer.



 11.5.6 BRING TO FRONT

 Select an object and choose "Bring to Front" command (Object menu).

 Brings object to front of all layers.



 11.5.7 SEND TO BACK

 Select an object and choose "Send to Back" command (Object menu).

 Sends object to back of all layers.

 Page 212


 11.5.8 GROUP

 Select at least two objects and choose Group command (Object menu).

 Joins two or more objects together as one group so that they are treated
as one object when moving sizing copying and so on.



 11.5.9 UNGROUP

 Select a group of objects and choose Ungroup command (Object menu).

 Reverses the Group Command.



 11.5.10 LOCK

 Select an object and choose Lock command (Object menu).

 Fixes an object to the page, so that it can be neither moved or re-sized.



 11.5.11 Unlock

 Select a locked object and choose Unlock command (Object menu).

 Reverses the Lock command.



 11.5.12 DUPLICATE

 Select an object and choose Duplicate command (Object menu).

 Clones an object.



 11.5.13 ADD TO ALL PAGES

 Select an object and choose "Add to All Pages command (Object menu).

 Copies an object to every page in the document. If you move the object on
one page, it will move on every page. If you change the object on page, it
will change on every page. If you create a new page, the object will
automatically appear there.

 In a 'facing pages' document, an object is added to only the left (even)
or right (odd) pages depending on where the object is placed.

 Deleting an object that has been 'Added to all pages' will display a
requester asking if you would like to delete the selected object or the
object on all pages.

 Page 213


                             11.6 TOOLS MENU

 11.6.1 SPELL CHECK

Choose "Spell check" command (Tools menu), or press Right Amiga-E.

 The 116,000 word dictionary is compiled by William Collins Sons and Co
Ltd, and includes 26,000 words from the Merriam-Webster legal and medical
supplements. However, you can also add your own words using the "User
Dictionary" ("Spell Settings", requester, "Change Settings" command,
Settings menu).

 If the error occurs Can't find spell phonetics (or similar) while spell
checking, check your Dictionary drawer settings ("Spell Settings
requester, "Change Settings" command, Settings menu).

 Figure 11-37 'Spell Check' requester

 CHECKING A WORD

 Type a Word into the document, select it and choose "Spell Check" (Tools
menu). You will be informed if the word is correctly spelt, if not, the
Spell Check requester appears from which you can choose an alternative.

 CHECKING A DOCUMENT

 Choose "Spell Check" (Tools menu), to spell check the entire document
from the position of the insertion point.

 Page 214

 If a Mis-spelling is discovered a requester will be displayed from which
you can ask for suggestions.

 Suggestions are displayed in the List gadget, when the "Make Suggestions"
check box is selected. These suggestions are based on both typing and
phonetic errors. For example, if you typed Kastle, the spelling checker
Would suggest Castle, Casile, Caste. Kestrel and so on.

 If the "Make Suggestions" check box is selected, the "Replace With" text
gadget shows the suggested correct spelling. To change this suggestion,
click any of the entries in the list box, or type your own alternative.
Click Replace to replace the mis-spelt word in the document with the word
in the "Replace With" text gadget. Click Replace to replace all
occurrences of the word in the document.

 To ignore a spelling error and continue spell checking, click ignore. To
ignore the spelling error and any further occurrences of that word, click
"Ignore All."

 Click Learn to add the unknown word to your "User Dictionary" (and
continue spell checking).


11.6.2 AUTO CORRECT

 Choose "Auto Correct" command (Tools menu).

 Auto Correct is part of DigiSense, whereby Wordworth's built-in
intelligence thinks about what you are actually.

 Figure 11-38 'Auto Correct' requester

 Page 215

 Many typing errors are typographical (such as typing the as teh), but
with Auto Correct they are automatically corrected - as soon as you press
the Space Bar to move onto the next word.

 As well as simple typing corrections, you can use Auto Correct to store
abbreviations for names you use regularly. For example, di for Digita
Internationai Limited.

 CORRECTIONS

 List: The list gadget shows typographical mistakes on the left of the
hyphen, and the corrections on the right.

 Replace: Type the typographical mistake.

 With: Type the correction.

 New. Click the New button to add a new correction.

 Delete: Select a correction from the list and click the Delete button to
remove it.

 To amend a correction, select it so that it appears in the Replace and
With text gadgets, make your changes and then press the Return key.

 OPTIONS

 Auto Correct As you Type: Toggles on and off Auto Correct.

 Capitalise Day And Month Names: Toggles on and off auto correction which
capitalises day and month names.



 11.6.3 THESAURUS

 Choose Thesaurus command (Tools menu), or press Shift Right Amiga-E.

 The thesaurus is compiled by William Collins Sons and Co Ltd, and
includes 30,000 headed words and 826,000 cross-references.

 The thesaurus automatically selects the word at the position of the
insertion point. Check your Thesaurus drawer settings (Spell, "Change
Settings" command, Settings menu) are coned For the location of the
thesaurus. (Hard disk users this will be the same as the Dictionary drawer
used by the Spelling checker.)

 Page 216

 Figure 11-39 Thesaurus requester

 Word: Selected word is copied into the Word pop-up text gadget. The pop-
up list displays previous lookups from this session.

 Look Up: Click this button to start searching the Collins thesaurus for
synonyms pertaining to the contents of the Word gadget.

 Meanings: This displays the parts of speech (verb, noun, adjective and so
on) about the contents of the Word gadget. You can click on other meanings
to reveal further associated words.

 Synonyms: A synonym is a different Word which has a similar meaning.
Click a synonym to copy it into the Word gadget and then click Replace to
place it into your document.

 If you double-click a synonym, the thesaurus will automatically look up
the word. In this w ay you can move from synonym to synonym by double-
clicking words in the Synonyms list.

 Status Bar: This shows the full meaning of the synonyms.

 Page 217



11.6.4 LIBRARIAN

 Chose Librarian command (Tools menu).

 Librarian lets you store a wide collection of phrases, names, addresses
and so on, which can then be quickly and easily inserted into any
document.

 Figure 11-40 Librarian requester

 Text: Type text that you wish to add to Librarian in this gadget (you'll
need to click New first).

 You can type up to 250 characters, and also use these special codes:

 TYPE    DOES

 \cd     Insert current date

 \ud     Insert updating date marker

 \ct     Insert current time

 \ut     Insert updating time marker

 \t      Insert tab

 \\      Insert slash

 ¶ Insert new paragraph

 (To type the character ¶ press Right ALT-P).

 New: Click the New button and then type in the Text gadget.
 Press the Return key to add the text to Librarian.

 Page 218

 Delete: Select an item from the list and click Delete to permanently
remove it from Librarian.

 To edit, click the item, change it in the Text gadget and press the
Return key.

 To insert text from Librarian into your document at the insertion point,
select an item from, the list (it will appear in the Text gadget), and
then click Insert. The requester will then disappear.

 You can directly insert text from Librarian by double-clicking the item
in the list. Use the window close gadget to close the requester without
inserting any entries into the document.

 To add text from your document to Librarian, select the text, and choose
Librarian command (Tools menu). The text will automatically appear in the
Text gadget, press the Return key to add to Librarian.



 11.6.5 STATISTICS

 Choose Statistics command (Tools menu).

 Figure 11-41 Statistics requester

 This provides information about the current document.

 DOCUMENT INFORMATION

 Name: Name of document.

 Drawer: Document location.

 Page 219

 Date Created: The date and time the document was created.

 Description: Type your own description, up to 120 characters.

 Editing Time: This session's editing time.

 Total: Accumulated editing time (including all the times this document
has been previously opened).

 TEXT INFORMATION

 Counters for the number of Words, Characters, Lines, Pages, Paragraphs
and Pictures. Use the radio buttons to set the counters for All (the
entire document), or Selection (selected text).

 MORE

 Click the More button to reveal:

 Figure 11-42 'More Statistics' requester

 Revision Number: The number of times the document has been saved on disk

 Last Printed: The date and time when the document was last printed.

 Last Saved: The date and time the document was last saved on disk.

 Saved By: Type the name of the person who saved the document on disk.

 Page 220



 11.6.6 SORT

 With paragraphs selected, choose Sort command (Tools menu).

Select either Ascending or Descending for the order and click Sort (or
just double-click the appropriate radio button). The paragraphs will then
be sorted on the first line of each paragraph.



 11.6.7 CALCULATE

 Having selected a table object, choose Calculate command (Tools menu).

 step 1

 First, place the insertion point into the cell where you want to display
the result of the calculation.

 step 2

 Choose Calculate command and use the radio buttons to set the calculation
you want:

 BUTTON    DOES

 Total     Sums contents of cells.

 Average   Calculates the average of cells.

 Minimum   Calculates the minimum value of cells.

 Maximum   Calculates the maximum value of cells.

 step 3

 Select the cells to be intruded in the calculation.

 BUTTON          DOES

 Cells Above     Includes all numerical cells above the insertion point in
                 the calculation.

 Cells To Left   Includes all numerical cells to the left of the insertion
                 point in the calculation.

 step 4

 Click Calculate. The result will appear in the cell which contains the
insertion point.

 Page 221



 11.6.8 CREATE LIST

 Choose "Create List" command (Tools menu).

 When the entries have been inserted (refer lnsert-"List Entry" commandi
Edit menu), use this Command to create a list at the insertion point.

 The "Create List" command automatically creates lists of diagrams or
figures, together with their corresponding page numbers. Another popular
form of list is an indented table of contents, which is usually placed at
the start of a document, following by a page break.

 Select the list you want to insert from the List gadget.

 Figure 11-43 'Create List' requester

 FORMATTING

 Title: Type the title of the list which appears in the document.

 All Levels: Inserts all list entry levels.

 Range Of Levels: Type the subentry levels you want inserted in the From
and To text gadgets.

 Include Page Numbers: Select to include page numbers for each item in the
list.

 Only Number Last Level: Only numbers the last level of list entries (only
available if "Include Page Numbers" is selected).

 Subentry Prefix: Type the character prefix you want inserted before each
subentry (for example \t to place a tab marker).

 Click Create to create the list at the insertion point.

 Page 222



 11.6.9 CREATE INDEX

 Choose "Create index" command (Tools menu).

 When the index entries have been inserted (refer Insert-"Index Entry"
command. Edit menu), use this command to create an index at the end of the
document (preceded by a page break).

 The "Create Index" Command automatically creates an index of entries,
which are then collated sorted and compiled, with page numbers.

 Figure 11-44 'Create Index' requester

 OPTIONS

 Title: Type the title of the index to appear in the document.

 Include Letter Headings: Sets headings (such as A, B, C...) above each
letter group in the index.

 Use Page Ranges: Substitutes index entries with consecutive pages (for
example, 3, 4, 5, 6) with a page range character (for example, 3-6).

 FORMATTING

 Page Number Prefix: The character before page numbers, normally two
spaces.

 Page Number Separator: The character between page numbers, normally a
comma and a space.

 Page 223

 Page Range Separator. The character between page ranges, normally a
hyphen. (Only available if "Use Page Ranges" is selected.)

 Subentry Prefix: The characters before each level, normally a tab (\t).

 Click Create to created an index. Once compiled it can be edited and
modified just like any other text.



 11.6.10 SPEECH

 Choose Speech command (Tools menu).

 Selected text, or the whole document, can be read and spoken by the
computer. This facility is ideal for proof-reading documentsi or recording
ansaphone messages.

 Figure 11-45 Speech requester

 VOICE

 Radio Buttons: Select Male or Female, Natural or Robot speech
characteristics.

 Pitch: Set the pitch level using the slider.

 Speed: Set the speed using the slider.

 Talk As you Type: Select check box and click OK to speak as you type
text. Characters are spoken as you type, words are spoken after you press
the Space bar or the Return key.

 Page 224

 Read: Click to read document or selected text (if specified).

 Once started, press the noise key, or any key to cancel the speech.

 IMPORTANT
-------------------------------------------------------------------------
 Unfortunately, since the introduction of Workbench 3, Commodore has
discarded the speech support.
-------------------------------------------------------------------------



 11.6.11 PLAYTIME

 Choose Playtime command (Tools menu) to relax with Wordworth's simple
puzzle (don't worry about RAM, Playtime uses less than 2K).

 Figure 11-46 Playtime puzzle

 CLICK             DOES

 Left Mouse key    Moves squares

 Right Mouse key   Juggle squares

 Close gadget      Quit and return to document

 Page 225



                            11.7 SETTING MENU

 11.7.1  HYPHENATE

 Choose Hyphenate command (Settings menu).

 This toggles on or off the automatic hyphenation facility. You specify
individual paragraphs for hyphenation using the Paragraph command (Format
menu).

 Where the last word on a line of text is too long to fit in the available
space on that line, Wordworth will use the William Collins Hyphenation
System to find the correct hyphenation point, and hyphenate the word.

 The automatic hyphenation point on a word can be over - ridden by typing
a hyphen into the word manuallyi so that it will be broken at the
specified hyphenation position.

 Turning hyphenation off will remove any automatic hyphens from the
document.

 HARD SPACE

 Hard spaces (or non-breaking spaces) can be used to prevent word wrapping
of two words that should remain together. Press Shift-Space bar to create
a hard space.



 11.7.2 CREATE ICONS

 Choose "Create Icons" command (Settings menu).
 Toggle command that saves icon images with all files for use
 on the Workbench desktop.

 Page 226


 11.7.3 CHANGE SETTINGS

 Choose "Change Settings" command (Settings menu".

 This shows a list gadget from which you select the settings you wish to
change:



 11.7.3.1 Text Settings -

 Figure 11-47 'Text Settings' requester

 DISPLAYED FONTS

 Select which fonts are displayed in the Typeface pop-up gadget (Font
command, Format menu).

 Select from: Agfa Compugraphic, Adobe PostScript, TrueType, Bitmap Fonts,
Printer Fonts.

 The fonts available for display will depend on the installation performed
and the "Print Method" ("Print Setup", Project menu).

 CURSOR CONTROL

 New Wordworth 3 Modifier Keys: As specified in Appendix H-Keyboard
Shortcuts. (Shift-select, Alt-words/pages, Ctrl-extremes lines/documents.)

 Old Wordworth Modifier Keys: Use Wordworth 2 modifier keys for selecting
and moving through text. (Ctrl-select, Shift-words/pages, Alt-extremes
Lines documents.)

 Page 227

 Cursor Blink Speed: Select the blink speed of the insertion point when
editing a document (None, SloWi Mediuni. Fast. "Very Fast").

 OPTIONS

 Decimal Tab Symbol: The character used for aligning text formatted with a
decimal tab (normally a decimal point or full stop).

 Drag And Drop Text Editing: Click this check box to enable the drag and
drop editing facility.


 11.7.3.2 View Settings -

 Figure 11-48 'View Settings' requester

 RULERS

 Individually show or hide each of the ruler items, including "Ruler
Tools", "Horizontal Ruler", "Vertical Ruler", "Status Bar". The settings
you make here are controlled using the Rulers command (View menu).

 SHOW GUIDES

 Individually show or hide each guide item, including "Text Frames", "Text
Margins", "Print Borders".

 The settings you make here are controlled using the "Show Guides" command
(View menu).

 Page 228

 OPTIONS

 Measurement Unit: Select inches, Centimetres, Millimetres,

 Points or Picas.

 Object Selection: Set either 4 or 8 re-sizing handles to appear around a
selected object.

 Picture Preview: Select Off, "Two Colour", "Full Colour".
 This setting globally influences the screen image of every picture in the
document. This does not affect printing quality.

 You can individually set the screen image for each picture using its
information requester (select the picture and choose information from the
Object menu).



 11.7.3.3 File Settings -

 Figure 11-49 'File Settings' requester

 SAVING

 Create Document Backups: If you select this option Wordworth will rename
the previous version on disk with the suffix .bak before saving the new
version. This maintains a backup of the last revision just in case the
document is corrupted.

 Page 229

 Auto Save: Set to On to automatically save any open documents after a
given delay. Set to Remainder to display a reminder in the status bar. Set
to Off to disable.

 Delay: Set the delay between auto-saves and auto-reminders.

 TEMPLATES

 Drawer: Displays the current template path.

 Select: Click to reveal a file requester So that you can change the path
used for templates.

 ASCII FILE FORMAT

 Line Breaks: Set LF for Amiga and "CR and LF" for PC. When saving an
ASCII file, this option lets you specify the characters used as a line
break.

 Save At: Set "End of Paragraph" or "End of Line". When saving an ASCII
filei this option Lets you choose the position of the "Line Break"
characters previously specified.



 11.7.3.4 Spell Settings -

 Figure 11-50 'Spell Settings' requester

 User Dictionary List: This displays the words that have been added to the
user dictionary, which happens when you click Learn while using the
"Spell Check" requester ("Spell Check" command, Tools menu).

 Page 230

 You can also add words by first clicking New and then type in the
adjacent text gadget (press the Return key to add the word to the user
dictionary).

 To delete a word, select it from the list and click Delete. To edit a
word, first select it, then make your correction in the text gadget, and
press the Return key.

 OPTIONS

 Dictionary: Type the full pathname of the drawer where the spell checker,
Librarian, Auto Correct are stored (or click Select to) reveal the file
requester).

 By default, Wordworth will look in the RAM disk for the drawer titled
Spell initially. If your machine is fitted with at least 4MB of RAM, drag
the Spell drawer onto the RAM disk icon.

 Thesaurus: Type the full pathname of the drawer where the thesaurus is
stored (or click Select to reveal the file requester). Hard disk users-
Dict and Thes drawers are normally the same.

 Spell Check As You Type: If selected, Wordworth will spell check every
word as you type.



 11.7.3.5 Toolbar Settings -

 Figure 11-51 'Toolbar Settings' requester

 Page 231

 COMMONDS

 This lists all of the commands for which icons are available (over 100).
A comprehensive icon and menu list appears on the back cover of this
instruction book. The list gadget also includes 'spacers' which can be
Copied into the too)bar to create a gap between two icons. (Spacers are
unavailable with the floating toolbar.)

 Workbench 2 Users: Only Workbench 3+ supports graphical list gadgets as
illustrated here.

 TOOLBAR

 This lists all of the commands currently selected for the toolbar.

 Move Up: Select a command and then click this button to move the command
up one place in the list.

 Move Down: Select a command and then click this button to move the
command down one place in the list.

 Reset to Defaults: Restores toolbar list to original commands.

 ADDING AND REMOVING ICONS ON THE TOOLBAR

 From the Commands list gadget, select the command you wish to add to the
Toolbar list, then click the right chevron (») button. The new command is
copied into the Toolbar list gadget and appears at the bottom or below the
currently selected command.

 To delete commands from the Toolbar, select from the Toolbar list gadget
and click the left chevron button («).

 POSITION

 Set the position of the toolbar:

 POSITION     APPEARS

 Left         Left side of page

 Right        Right side of page

 Top          Top of page, above ruler

 Bottom       Bottom of page, below status bar

 Floating     Icons appear in their own independent window

 LARGE ICONS

 Doubles the size of the toolbar icons..

 Page 232



 11.7.3.6 Screen Settings -

 Figure 11-52 'Screen Settings' requester

 SCREEN

 Use Less Memory: If selected, uses simple refresh windows to save memory
(simple refresh tends to be slower in redrawing).

 Public Screen: Specifies the screen onto which Wordworth opens.

 Screen Mode: Specifies the mode of the custom public screen.

 BLANKERS

 Mouse Blankers: Blanks the mouse pointer after time specified in the
Delay gadget.

 Screen Blankers: Blanks the screen after time specified in the Delay
gadget.

 Delay: Sets the time delay, in minutes, before the Mouse and Screen
blankers operate.

 Page 233

 FONTS

 Screen Text: Set the font for Wordworth menus and window titles. Click
Select to reveal the font requester.

 Requester Headings: Set the font for Wordworth to use in the headings
displayed in requesters. Click Select to reveal the font requester.

 Requester Gadgets: Set the font for Wordworth to use in the gadget titles
displayed in requesters. Click Select to) reveal the font requester.



 11.7.3.7 Screen Colours -

 Figure 11-53 'Screen Colour Settings' requester

 Shows a requester to set the screen colours. The screen colours are the
colours used for the interface and icons only. If you wish to create to
edit colours for use with text or objects, refer Colours command (Edit
menu).

 The colours will revert to the default, 'Workbench Look', on
 re-opening Wordworth. However, if you wish to permanently save your own
colours, choose "Save Settings" command (Settings menu).

 Page 234

 The "Screen Colour Settings" requester shows buttons for each colour in
the palette. Click a colour to select it for editing. The colour may be
changed by dragging the Red, Green and Blue slider bars. The bars
represent the amount of Red, Green and Blue that make up the selected
colour.

 Presets: Select from this pop-up list box of default palette schemes.



 11.7.4 WORKBENCH

 Choose Workbench-"Open Workbench" Settings menu) to open the Workbench
screen.

 Choose Workbench-"Close Workbench" (Settings menu) to close the
Workbench screen (saves about 40KB of memory).



 11.7.5 LOAD SETTINGS

 Choose "Load Settings" command (Settings menu).

 Displays file requester from which you select the Settings file you wish
to load.

 The settings file contains the following:

 * Printer settings.
 * Current typeface, point size and style.
 * Paragraph format.
 * Document format (including page size, margins, measurement and so on).
 * Header and footer options.
 * Page numbering style.
 * Time and Date format.
 * Speech options.
 * Public screen mode.
 * Screen / mouse blanker (on or off).
 * Workbench screen (open Or closed).
 * Requester and screen fonts used.
 * Screen colours.
 * Default document colours.
 * Text, View, File and Toolbar settings.
 * Show paragraph, tab and space codes (yes or no).

 Page 235

 The preferences which are automatically saved with any document are:

 * Zoom level.

 * Print method.

 * Document colours.

 * Document format.

 * Header and footer options.

 * Page numbering style.

 * Time and Date format.



 11.7.6 SAVE SETTINGS

 Choose "Save Settings" command (Settings menu).

 Saves the current settings as the default for Wordworth. This means that
when you next start Wordworth, it will use the same settings that you save
using this command.



 11.7.7 SAVE SETTINGS AS

 Choose "Save Settings As" command (Settings menu).

 Displays file requester to save the current settings under a specified
filename which you can reload using "Load Settings" command.

 Page 236



                              11.8 HELP MENU


 To get Help either..

 * Choose one of the Help commands from the Help menu.

 * Click the Help (?) icon in the toolbar.

 * Press the Help key.

 * For 'interactive' help, press the Help key whilst highlighting a menu
   command.

 The help window displays text and buttons. Click the buttons to jump to
related subjects in help.


 Figure 11-54 Contents Help requester

 Contents: Displays topic contents.

 Index: Displays index.

 Help: Displays help on Wordworth on-line help system.

 Retrace: Back-steps through your previous help choices.

 Browse <: Move back to previous help screen in topic.

 Browse >: Move forward to next help screen in topic.

 (Some Workbench versions may dim some of those buttons.)



 11.8.1 CONTENTS

 Choose Contents command (Help menu).

 Find the topic with which you want help using this contents list.

 Page 237



 11.8.2 HOW TO

 Choose "How To" command (Help menu).

 Provides help with a number of everyday tasks and operations which you
may want to learn.



 11.8.3 INDEX

 Choose index command (Help menu).

 Displays index of all menu Commands, group within their menus.



 11.8.4 EDITING

 Choose Editing command (Help menu).

 Provides help about how to create and change text and objects in
documents.



 11.8.5 FILE

 Choose File command (Help menu).

 Provides help about storing and opening documents, creating new
documents, and finishing your session with Wordworth.



 11.8.6 FORMATTING

 Choose Formatting command (Help menu).

 Provides help on formatting documents.



 11.8.7 OBJECT

 Choose Object command (Help menu).

 Provides help about creating and manipulating objects.



 11.8.8 PRINTING

 Choose Printing command (Help menu).

 Provides help about setting up your printer and printing documents in
Wordworth.



 11.8.9 KEYBOARD

 Choose Keyboard command (Help menu).

 Provides help about manipulating text and objects using the keyboard and
mouse.



 11.8.10 TROUBLESHOOTING

 Choose Troubleshooting command (Help menu).

 Provides help about common problems.

 Page 238



                                PART FOUR
                                APPENDICES

 Page 239

 This page empty

 Page 240

APPENDIX A-GETTING TECHNICAL SUPPORT


 Before contacting technical support, check Appendix I-Troubleshooting,
check For a READ.ME document on the Ww3InstaII-1 disk, and inspect the
Troubleshooting part of the on-line Help.

 Although every effort has been made to make Wordworth as easy to use as
possible, with SO many different configurations of Amiga hardware,
software, and peripherals, and new products appearing monthly, there may
be important information in the READ.ME document which affects you.

 You would be amazed at some of the letters we receive. For example:

 Dear Digita.

 I recently purchased Wordworth for my computer and am very pleased with
it. When printing an extra blank page is used.

 This is very annoying.

 Yours sincerely.


 This letter fails to fully describe the problem, which means we can't
help you. If you need to write to us, follow this example:

 Dear Digita,

 I recently purchased Wordworth for mu Amiga, my licence number is
9826364.

 My computer system comprises an Amiga A1200, with a 4mb expansion, second
disk drive and a Hewlet Packard Deskjet 500 Plus printer. I am using
version 3 of workbench and Wordworth 3.

 When printing a document, after each page printed an extra blank sheet is
fed through the printer. I have enclosed a sample of the document on disk
together with a sample print out.

 I hope the above will be sufficient for you to find a solution, if You
require any further information my day time number is 0395 270273.

 Yours sincerely

 Page 241

 It also helps to give a clear explanation. Offending document was
provided on disk, with a printed copy, which gives us a clear
understanding of the problem. A day time number was provided, which means,
in exceptional circumstances, we can telephone if we need Further
information, or the solution could be explained better verbally.

 It would really help us to help you if you could follow these steps if
you need to contact us for help:



 WHEN TELEPHONING

 Telephone support is available to registered users from 11 AM until 5PM.
Simply call 0*91 61 6 944. Calls are charged at 36p per minute cheap rate
and 48p per minute at all other tines. Be sure to ask permission of the
telephone owner before calling.

 1. Have the following information available:

 * Wordworth license number (you won't get support without it).

 * Amiga system (model, amount of memory, and so on).

 * Workbench version.

 * Wordworth version (refer About command, Project menu).

 2. Have your Amiga near the telephone and make sure you are able to
reproduce the problem.

 Page 242


 WHEN WRITING

 1. As above.

 2. Give as much information as possible. Explain the fault in detail,
don't rely on us remembering the telephone conversation.

 3. Enclose a Copy of the document that is giving problems, together with
a Copy of the WordworthPrefs file on disk. This file is found on your
WordWorth3 disk (or in your Wordworth3 drawer on your hard disk) and
should be dragged onto the floppy disk icon you are sending us. If it's a
printer problem, enclose printouts.

 4. Check your disks for viruses before sending them. It is totally
irresponsible to send Computer disks without checking for viruses.

 5. Unless specifically requested, do not send the instruction book and
packaging.

 IMPORTANT
-------------------------------------------------------------------------
 Enclose a stamped self-addressed padded envelope (so that we
 can return your disks).
-------------------------------------------------------------------------

 Page 243

 This page empty

 Page 244



                APPENDIX B- DESIGNING DOCUMENTS WITH STYLE

 Using a typewriter to produce letters has always been limiting. Most of
us concentrated on avoiding typing mistakes-keeping the style as simple as
possible.

 With modern-day word processors like Wordworth, the possibilities are
endless! Facilities such as the spelling checkers, glossary, spacing text
back, and editing allow you to produce perfect documents.

 And so, with the basics taken care of, let us consider the cosmetic
aspects of the letter itself-what it actually looks like on the page. One
of the major advantages of Wordworth is that during the editing process,
the WYSIWYG screen shows exactly how a printed document will look,
including multiple fonts, styles and point sizes, graphics and so on.

 Choosing a type style, type size, leading and so on are described in a
later section in this chapter, "Typography".



 SIMPLE GUIDELINES

 Style-when you print your document, is it visually appealing?

  As you get to know Wordworth, you will discover a vast selection of text
formatting facilities. It is possible to mix a variety of type styles and
sizes on one page, but remember, simplicity is the modem trend. These
facilities are designed to give you flexibility and control over your
document, but try to resist the temptation to experiment mixing too many
styles on one page. You will find good examples of getting the mix right
in daily newspapers or magazines.

 Some people, unable to write sentences which impress, arouse curiosity or
create interest, think that CAPITAL LETTERS or varying type styles
substitute for skilful writing.

 They are wrong! Type style effects may not attract special attention, and
can give a letter an unbalanced appearance.

 During the 1940's when there was a paper shortage, words were crammed on
to pages to save paper. This does not apply today, and a sheet of paper
overflowing with words is as hard to digest as an over-will plate of food.

 All documents should have a picture frame appearance, the typescript
representing the picture, and the white rectangular surround, the picture
mounting. On an A4 sheet, the side margins should be about 1 inch, and
proportionally less for smaller sheets of paper.


 Page 245

 MAKE SURE YOUR LETTER IS REALLY GOOD LOOKING!

 You may wish to instill a little individuality into your correspondence.
Try using a larger left margin. Most letters are all left-justified, take
a look at the following Pages which show variations on a basic letter
style.



 TITLE

 A person's name and title is one of their proudest possessions, and so
make sure you get it right.

 Mr or Esq-An esquire was originally a squire or shield bearer, or a
knight's attendant. It was a title of dignity, ranking just below that of
a knight. The word is now a title of respect when used for addressing
letters. Both writers and recipients obviously still like to believe that
they are esquire, and not just plain misters. The choice is yours, but you
should note that Mr is the correct form of address.

 Miss, Mrs or Ms: If you know their correct title, use it. If not, Ms is
the correct Form of address.



 WORDS

 Never use a long word if a short one makes for equal clarity.
 Some people use long words, believing that they imply good
 education and a knowledge of semantics.

 Never use a long word if a short one makes for equal clarity. Some people
use long words, believing that they imply good education and a knowledge
of semantics.

 Mark Twain wrote: "I never write metropolis when I can get paid the same
sum for city."

 Some people love words and take endless trouble in selecting the exact
word for the occasion. If you are a perfectionist, or just want to be an
outstandingly good writer, use Wordworth's thesaurus. It will help you to
find the exact word you want. For example, you might write: Wordworth is
wonderful. But would any of these be more apt: extraordinary, marvellous,
remarkable, superb.

 Fowler gave this advice: "Anyone who wishes to become a good writer
should endeavour, before he allows himself to be tempted by more showy
qualities, to be direct, simple, brief, vigorous, and lucid. Prefer the
familiar Word to the far-fetched. Prefer the concrete word to the
abstract. Prefer the single word to the circumlocution. Prefer the short
word to the long. Prefer the Saxon Word to the Romance."

 Page 246



 SPELLING

 Wordworth's spelling checker will check your misspellings, but look out
for wrongful use of similar sounding words. The common ones are

 accept        except
 adapt         adopt
 advice        advise
 affect        effect
 formerly      formally
 gauge         gage
 imply         infer
 moral         morale
 personal      personnel
 practise      practice
 principle     principal
 their         there
 too           two



 ABBREVIATIONS

 Abbreviations are fine for technical notes, but not in the context of
normal text. Avoid Latin abbreviations in particular:

 ABBREVIATION    REPLACE WITH

 etc.            and so on, and others, and so forth

 e.g.            for example

 i.e.            that is

 et al           and others



 TYPEFACES

 With the introduction of computers into printing processes another leap
forward has been achieved. Programs like Wordworth can show the typeface
and style on the screen while typing in the text, removing the guess-work
from using typefaces as designer tools.

 Large numbers of typefaces can be stored on a computer for immediate use:
large, bold styles for emphasis, fancy styles to convey a feeling of
finesse.

 For example, it would not be appropriate to use the typeface Emerald for
a builders' merchant where a feeling of strength is required.

 Page 247

 Just as Topaz bold would not seem quite right for a fine art
 dealer.

 For company reports, statements of account and other long documents
consisting mainly of text, the typeface needs to be chosen for legibility.
Some typefaces can be very effective where display emphasis is required,
but can be very difficult to read when used for large block of text.

 So the choice of typeface is therefore very important for the size of the
document being produced.

 Although there are many type styles available on modern computer-based
word processing and desktop publishing systems, they can be broken down
into various groups.

 The three main groups are serif, sans serif and script styles:

 * A serif is the small extra cross-stroke on the ends of the lines
   describing the characters. It is a traditional style and offers good
   legibility with a more conservative appearance. Times is perhaps the
   best known and was developed for The Times newspaper where legibility
   in a variety of sizes had to be combined with a fairly compact format
   to get as much text as reasonably possible in a overall design of the
   type style, from Times with a relatively fine serf to Rockwell with its
   bold slab serif. Courier is very similar to a conventional typewriter
   style but still has a serif and so is included in this group.

 Times in this example:

 * Sans serf (sans coming from the French word meaning "without") does not
   have these extra strokes. These styles are more modern yet still offer
   good legibility. Because of their open, uncluttered nature, and the
   evenness of the lines forming the style, they maintain a good
   appearance at any size or style.

 Page 248

 Helvetica in this example:

 * Script style covers perhaps the largest range of all. It includes
   classic copperplate script (often called Palace Script) and modern
   fancy styles such as Emerald and Garnet, even calligraphic styles such
   as Sapphire (sometimes called German Text or Old English).

   Script styles tend to be used for main display lines only. Because of
   their fancy nature they can be very eye-catching where just a few words
   are used in a large size. Although the legibility of these styles tends
   to be reduced by their intricacy, their use in a large size will
   overcome this and so emphasis is maintained. If used too small or in
   too great a quantity the lack of legibility will cause people to skip
   over the text as it becomes too difficult to read.

   Palace Script in this example:




 TYPE SIZE AND LINE SPACING

 When typing in a display format for leaflets, cover pages, etc., where
there will be few words but emphasis is required, a change of type size
can be used instead of changing the typeface.

 The major consideration when using type sizes in a display situation is
to prioritise which lines need most emphasis. It is often useful to write
numbers to represent the priority of each line, 1 for the highest
priority, 2 for the next, and so on. In this way it is easier to assess
the overall effect of various type sizes on the whole document before
actually typing the words.

 The advantage of modern WYSIWYG ("What-You-See-Is-What-You-Get") sytems
like Wordworth is being able to see all the type styles and size on the
screen, as they will appear on the final printout, and being able to alter
the formatting information to see what effect it will have on the overall
display, without having to continually print test sheets.

 Page 249

 When typing in long documents consisting mainly of text like company
reports, books or long letters, the need for emphasis is less important
than achieving a consistent and legible format throughout the whole
document.

 A type size must be chosen that will keep the number of pages to a
minimum to reduce the print time, but consideration must be given to the
legibility of the text.

 If a small type size is used over a long line length, it is very much
harder to read-think of those terms and Conditions on the back of so many
orders and invoices.

 The human eye has great difficulty in returning from the end of a long
line of small text to the beginning of the next, all too easily skips one
or more lines. It is then necessary to re-read the end of the previous
line to see if text has been missed. If a small type size is required it
may be beneficial to increase the left and right margin settings so
decreasing the line length slightly to make the lines "scan" more easily.

 Printers use the "points" system of measurement to define type sizes and
line spacing. This is a regression to the very early metal type.
Originally, each size was denoted by a name rather than a measurement,
but, as mechanisation took over the composition of text, these sizes
needed to be defined exactly so that all machines would be able to use all
manufactured type. The system of measurement which evolved is based on a
unit the point which is 1/72 of an inch.

 The other major unit in this system is the pica (pronounced "pie-car"),
which is 1/6 of an inch, giving six picas to the inch. The standard
typewriter sizes of pica and elite originate from the early days of type
when the sizes were known by names. Pica is generally considered to be 12
point type size, and elite 9 point size.

 Figure B-1 Type sizes

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 This also relates to the line spacing. Pica (12 point type) single line
spaced is 6 lines to the inch (72 divided by 12), whereas Elite (9 point
type size) single spaced is 8 lines to the inch (72 divided by 9).

 Although the unit of 1/72 of an inch may seem an unusual one, with usage
it is effective. One point difference is small enough to provide fine
adjustment yet not become cumbersome, and large enough to still show a
definite difference in size and so emphasis. The measurement of a type
size is taken from the top of a capital letter to the bottom of a
descending letter, like 'y' or 'g,' and not just the height of a capital
letter.

 Figure B-2 Positions of type alignment


 Another very important factor in the appearance of any document is the
line spacing-the spacing from the base of one line of text to the base of
the next line. Note that the measurement should be taken from one base
(the bottom of a  capital letter, the line on which all characters except
descenders should sit), to the base of the next line. This means that, if
using a custom measurement in points rather than 6 or 8 lines to the inch,
or Auto, the line spacing must be equal to or greater than the type size.
If 13 point type size is being used then custom line spacing should be set
to at least 13 or the lines will overlap one another and become illegible
(refer Paragraph command, Format menu).

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 Figure B-3 Line spacing

 Line spacing is referred to as "leading" (pronounced "LED-ing" ), which
derives from early typesetting when strips of lead were placed between
lines of metal type for spacing:

 Finally, you may wish to change the spacing between individual letters.
This is called tracking. Adjusting tracking can reduce or increase the
spacing between letters, which is particularly useful for headings (refer
Font command, Format menu).

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 Figure B-4 Tracking

 The requirements of display and long text document setting
 are somewhat different.

 In display setting it is often thought necessary to fill the page with
type, using large sizes and close spacing to cover as much of the paper as
possible. This is usually counter-productive as the display will appear
cramped and generally people do not tend to read it. Judicious use of
"white space" (leaving space around lines) on commands of high priority
can be much more effective as the line stands out more on its own, rather
than being cramped by other text. It is much more likely to be read at a
glance, gaining the reader's attention and encouraging them to study the
rest of the information.

 In a long text document, the need for ease of reading is more important
than emphasising particular lines. Just as a small type size can make the
text harder to read, so tight line spacing can make it much more difficult
to follow from the end of one line to the beginning of the next.

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 If a page of text looks like a solid black mass it becomes very hard to
read because of the increased concentration needed to keep to the correct
line and hence Concentration on the content is reduced.

 For large blocks of text a spacing of at least 10% (one tenth) more than
the type size will make it easier to read. For example, if using the Auto
leading options, use a 1.5 "Line Height" rather than Single; if using
Custom line spacing with a type size of 12 point, make the spacing at
least 14 to increase legibility.



 MARGINS

 Margins are the spaces from the edge of a sheet of paper to the beginning
of the text area on a page. The left and right margins set the length of
the text line and so are important to the legibility and readability of
the text. The amount of white space created by the margins is very
important to the overall look of the page-too small margins make the page
look cramped, too wide can substantially increase the number of pages and
hence the amount of paper used and time taken to print out. Using 1.5
inch margins on an A4 page instead of 0.5 inch margins will decrease the
text area by 20 per cent. Using one inch margins would therefore seem to
be a reasonable combination of the needs of white space for appearance and
maximum type area.

 Margins in Wordworth are set in Document command (Format menu) and Can
take two formats, depending on whether or not 'Facing pages' and "Mirror
Margins Onto Left Pages" have been selected.

 If selected, your left margin will become your right margin on left hand
page (even page), and right margin will become the left hand margin on the
even page.

 This is for a "book" format, where with a multi-page document each sheet
of paper will be printed on both sides and opened out so viewing two pages
at a time. The margins on the inside, where the two pages meet, may need
to be wider than the margins on the outside edges, to accommodate holes
for ring binding or staples.

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 In this case the left-hand pages will have a wide margin on the right
(inside) edge for the binding and a narrower margin on the left (outside)
edge. The right-hand page will be a mirror image of the left-hand page,
having a wide margin on the left (inside) edge and a narrower margin on
the right (outside) edge.


 Figure B-5 Facing pages margins layout

 If the document is to be perfect bound (by sticking a cover onto the
spine and wrapping it around the document) or saddle stitched (printed as
two pages on each side of the paper, folded in half and stapled on the
fold) then the usual format is to make the inside margins narrower than
the outside margins as, when the book is opened out flat, the two inside
margins being side by side appear as one very wide margin between the two
pages.

 If "Facing pages" is not selected, the layout will be "single page",
where text will appear on only one side of the paper. As there is no
longer a left and right-hand page of text, the margins need to be the same
on all pages. All the pages can be considered right hand pages
irrespective of the binding method.

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 Figure B-6 Single page margins layout

 When considering margins, remember the Header and Footer areas. The Top
and Bottom margins are the distance from the top and bottom of the page to
the main document text, and the Header and Footer margins are the distance
from the top and bottom of the page to the header or footer text.

 Figure B-7 Page margins with header and footer margins layout

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                             ·END OF PART TWO·