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Text File | 1991-06-07 | 12.4 KB | 272 lines

Additions to THE COMPLETE SALES AUTOMATION SYSTEM in version 3.5: 1) Items in inventory can now be flagged as "Taxable" or "Non- Taxable" to allow for freight, shipping, labor, etc... to be added here. 2) A 3rd price class has been added to the inventory file to allow an additional pricing structure to be maintained. 3) Default Profit Margin calculations are now displayed when adding a new inventory item assisting you in determining your sale prices. These margin percentages are maintained in the COMPANY INFORMATION FILE under "Utilities" from the Main Menu. 4) The Order Summary Report has been re-worked to print more financial information (sales tax collected, profit, etc..) as well as totals. 5) Inventory comments have been enlarged to allow 3 lines to be entered as well as printing them on the Quotations/Invoices. This allows a more detailed description for each product sold to be given. -------------------------------------------------------------------- Additions to THE COMPLETE SALES AUTOMATION SYSTEM in version 4.0: 1) SAS is now NETWORK COMPATIBLE. SAS has been tested successfully on a Novell network system, and will allow sharing the database files across multiple workstations. Users can Add, Delete, Change, etc.. any existing records with the new data being available immediately to the other users on the Network. 2) PRINTER SUPPORT has been IMPROVED in the following ways: a) A new option on the COMPANY INFORMATION UTILITY MENU allows setting your printer emulation to IBM or EPSON. Prior versions assumed IBM emulation and printers without this would print ASCII characters in place of line draw characters. b) Reports are now formatted at 59 lines per page with automatic form-feeds to allow compatibility with ALL printers. Prior versions were formatted at 66 lines which caused page-overflow on laser printers. The auto form-feed addition allows dot-matrix printers to continue functioning normally. 3) Vendors are now assigned a VENDOR NUMBER automatically. You can access your vendor list alphabetically by name, or numerically by vendor number. 4) The "QUANTITY SOLD" per item on invoices has been increased to 99,999 allowing business who sell large quantities of "small priced" items to use SAS. The order total maximum remains at $999,999.00. 5) To allow room to display the larger quantities (#4 above) on the Order Entry screen, the PRODUCT DESCRIPTION field has been SHORTENED from 32 characters to 27 characters. To compensate for this however, the INVENTORY COMMENTS field has been renamed to EXTENDED DESCRIPTION and lengthened from 3 lines of 32 characters to 4 lines of 27 characters. Information previously entered into this field will reformat properly (word-wrap) when the field is entered into from the INVENTORY UPDATE form. 6) A NEW inventory description field called NOTES OF IMPORTANCE has been added (4 lines of 27 characters) to allow addition of technical notes on an inventory items that WILL NOT PRINT ON INVOICES. This replaces the possible loss of the intended use of the comments field from the update made in version 3.5, when comments became additional printed descriptions. 7) SAS now supports the use of extended and expanded memory for large data files. Consult the SAS.DOC file for more detailed information. 8) A "BUG" has been fixed that caused line item in an invoice to drop to the bottom of the displayed list when it was re-accessed or changed. 9) In the COMPANY INFORMATION screen, a new default can be set for the number of months to calculate finance payments. Prior versions had hard-coded the terms to 3-Yr., 4-Yr., & 5-Yr. 10) SCREEN COLORS and POP-UP WINDOW POSITIONS have been re-worked to allow easier readability on monochrome monitors. 11) With the addition all of the features above, the SAS.EXE program has been recompiled with OVERLAYS. This has caused the main file to grow in size from 180K to 625K (disk size). Prior versions were compressed with the LZEXE.EXE algorithm, whereas this version cannot be compressed. The overlays allow SAS to consume LESS memory when running. 12) A batch file named REPAIR.BAT is included to RESTRUCTURE all SAS data files and indexes in the event of power loss and/or data file errors. If any data file errors occur, running the REPAIR.BAT file will correct them. -------------------------------------------------------------------- Additions to THE COMPLETE SALES AUTOMATION SYSTEM in version 4.00a: 1) A "BUG" has been fixed that caused the ORDER COST to mis-calculate when the ORDER DETAIL TICKET was printed. -------------------------------------------------------------------- Additions to THE COMPLETE SALES AUTOMATION SYSTEM in version 4.1: 1) When adding a new line item to an order, you are given the chance to edit the price is you wish. While this feature is not new, you may now press ALT-F1 to insert Price Class 1, ALT-F2 to insert Price Class 2, and ALT-F3 to insert Price Class 3. This will save you from looking at the complete inventory form and allow discount pricing to be given "On-The-Fly". 2) A new function has been added to the UTILITY MENU to allow you to MASS UPDATE your inventory pricing. If you like to keep all of your price classes consistent to the default margins and your COSTS change frequently, this option will reset EACH PRICE CLASS for ALL ITEMS to equal the DEFAULT PRICE CLASS MARGINS. -------------------------------------------------------------------- Additions to THE COMPLETE SALES AUTOMATION SYSTEM in version 4.2: 1) A "BUG" has been fixed that caused page breaks to be inconsistent when printing the Client, Vendor, or Order Summary reports. -------------------------------------------------------------------- Additions to THE COMPLETE SALES AUTOMATION SYSTEM in version 4.5: 1) All printer output may now be re-directed to either the Screen, Printer (LPT1, LPT2, LPT3, or LPT4), or Disk file. Also the number of copies to print may be assigned. The program will automatically prompt for the desired output device each time a print command is issued. IMPORTANT!! This upgrade was possible only with the addition of some low-level DOS calls that are NOT compatible with most versions of the DOS command FASTOPEN. If FASTOPEN appears in your AUTOEXEC.BAT file it must be removed and your computer re-booted before version 4.5 will run correctly. Otherwise, an ILLEGAL DOS HANDLE error will occur. 2) When preparing to print an order, the SHIP TO address will now default (and automatically fill in) the information from the BILL TO address. This information may be edited if necessary. 3) For those who desire, you may print your orders on the pre-printed letterhead of your company by BLANKING the fields in the COMPANY INFORMATION FILE for Name, Address, City, State, Zip Code, and Phone Number. BLANKING these fields will leave a 6-line header at the top of an invoice for your letterhead. Previously, punctuation marks and 0's would print where the Zip Code and Phone Number would normally have been printed. 4) The maximum sales tax percentage allowable previously was 9.99%. I have since learned that there are states with ??.???% sales tax rates (an extension of 3 numbers AFTER the decimal) SAS will now allow tax rates with 3 decimal numbers. 5) An additional field has been added to the ORDER DETAIL screen when preparing to print an order that allows you to enter a credit card authorization (approval) number. This information will print on your order after the expiration date next to the line titled EXP/AUTH. 6) The "Quantity Sold" maximum for an individual line item has been increased from 99,999 to 999,999 to allow business who sell large amounts of "small priced" items to use SAS (Item #4 in the 4.0 update above was not enough for some!) The total dollar amount of an order still retains the maximum of $999,999.99. 7) The ZIP CODE field in the COMPANY, CLIENT, and VENDOR file has converted from a NUMERIC ONLY field to an ALPHA NUMERIC field to permit Canadian Zip Codes and other international countries. Also, STATE has been lengthened from 2 to 3 characters, for the longer required abbreviations of these countries. The CITY field was shortened from 18 characters to 17 characters to allow these fields to display on the ORDER ENTRY screen. If you have any city names of 18 characters (doubtful) they will be truncated to 17 during the data conversion process. 8) An option has been added to the report menu to print client MAILING LABELS. 9) A new field has been added to the CLIENT database allowing you to set a default PRICE CLASS for each client. When adding a new order in ORDER ENTRY this price class will be assumed and entered into the order screen. You may change it for any order desired, it is only used to prompt as the default, so you do not have to think about the price class you normally sell to this client at. -------------------------------------------------------------------- Additions to THE COMPLETE SALES AUTOMATION SYSTEM in version 5.0: 1) Inventory quantities can now be tracked. Qty on hand, Qty on order, and minimum quantity. Numerous inventory reports have also been added. 2) Inventory items now have a GROUP field, which is used to categorize inventory items into SUB-GROUPS for reports. 3) Invoice records are now LOCKED and can only be accessed from the INVOICE RECORDS table. This means that items sold on an order will become a permanent part of that order, including their cost and description. Previously, if an items cost changed, or an item was deleted from inventory that was sold on an existing invoice, that invoice would have inconsistent order cost and profit totals. All orders are still entered through ORDER ENTRY, and remain there if they are QUOTATIONS. The moment you make it an INVOICE, the complete record of that INVOICE cannot be changed. 4) Invoice numbers are now generated SEPARATELY from quotation numbers. This will allow all invoices to be in a numerical sequence regardless of the original date of the order. The quotation number and invoice number for all orders can also be seen on the scrolling tables. 5) The sales tax report now shows TAXABLE and NON-TAXABLE sales totals. 6) The salesmans name will print on each quotation / invoice. 7) Order summary reports can be generated for individual clients or salespeople. 8) Packing slips may be printed for invoices. 9) Vendor mailing labels have been added. 10) Extended product descriptions can now be viewed for each item on an order DIRECT from the Order Entry screen. -------------------------------------------------------------------- Additions to THE COMPLETE SALES AUTOMATION SYSTEM in version 5.0a: 1) A "bug" was fixed that omitted the vendor information from the order detail report. -------------------------------------------------------------------- Additions to THE COMPLETE SALES AUTOMATION SYSTEM in version 5.0b: 1) A "bug" was fixed that omitted the cost information from the order detail report. -------------------------------------------------------------------- If you have obtained this version of SAS as SHAREWARE and are using an earlier version of SAS (as un-registered SHAREWARE), your data files WILL NOT be compatible. Registered Users receive the latest version WITH a data conversion utility.