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JOBS A Database System for Managing a Change of Jobs R.J. Kovach & Associates 9 Canterbury Lane Lebanon, NJ 08833 (C) 1993 R.J. Kovach & Associates All Rights Reserved CONTENTS Page Introduction . . . . . . . . . . . . . . . . . . 1 Shareware Concept . . . . . . . . . . . . . . . . 2 What You Get When You Register JOBS . . . . . . . 2 Hardware and Software Requirements . . . . . . . 2 Marketing Yourself . . . . . . . . . . . . . . . 3 Marketing Channels . . . . . . . . . . . . . . . 6 Installation of JOBS on Your Computer . . . . . . 12 How to Use JOBS: Selecting Databases . . . . . . . . . . . . . 13 Navigating the System . . . . . . . . . . . . 14 Description of Database Fields: Company Database . . . . . . . . . . . . . 15 Network Database . . . . . . . . . . . . . 16 Executive & Temporary Search Databases . . 16 Job Hunting Expenses Database . . . . . . . 17 Main Menu . . . . . . . . . . . . . . . . . . 18 Add New Records . . . . . . . . . . . . . . . 20 Edit and Delete Records . . . . . . . . . . . 21 Printing Reports . . . . . . . . . . . . . . . 23 Summaries . . . . . . . . . . . . . . . . . . 24 Backing up of Your Data . . . . . . . . . . . 25 Indexing the Database Files . . . . . . . . . 25 Removing Deleted Records (Pack) . . . . . . . 25 Setup and Utilities Menu . . . . . . . . . . 26 Appendix A - Job Search Literature . . . . . . . 27 Appendix B - Job Search Reference Material . . . 29 Appendix C - File List for JOBS . . . . . . . . . 36 Appendix D - Software License and Disclaimer . . 37 Appendix E - Registration Information and Form . 38 The JOBS System Page 1 A database for managing a change in jobs Introduction: JOBS is a program and a group of databases that were developed when I was in "career transition" (a euphemism for being unemployed). The job of finding a job can be a daunting experience, requiring the gathering, organizing and follow-up on vast amounts of data. This entails maintaining files on network contacts, target companies, executive search firms, interim placement firms, direct mail, telephone logs and job search expenses. The use of JOBS will organize your job search data to make more productive use of your time while conducting the job search. You can also use JOBS to keep track of your job searching expenses, which may become very important at tax return time. JOBS is currently written to operate with dBase III Plus and Foxpro Version 2.0 and higher. The databases are in dBase format, and can be used with any program that can read or import dBase files. However, for maximum use of all the features of the JOBS system, you need either dBase III Plus or Foxpro. JOBS is Shareware, which means that you can use this system without any risk for 21 days. If JOBS is of use to you, we ask that you pay a nominal sum ($25.00) for the program. Feel free to copy and distribute this system as long as you do not make any changes or modifications to it. If you continue to use this system after the 21 day trial period, please remit $25.00 along with the completed Registration Form (found in Appendix E) to: R.J. Kovach & Associates 9 Canterbury Lane Lebanon, NJ 08807 A disk will be sent to you, containing the registered version (please indicate your media preference, 3 1/2 or 5 1/4 inch, when registering). As a special bonus for registering, we will include a database of over 130 executive search firms and a database of over 110 temporary placement firms. See Appendix E for additional details. The JOBS System Page 2 Shareware Concept Computer software is intellectual property, requiring large investments in time and money while it is being created, and it cannot be freely copied and distributed without compensating the author(s) and/or copyright owners. User supported software, or SHAREWARE, is a concept in software distribution based on the following principles: 1. That the individual user is entitled to judge the value or worth of a program by using it first, before (s)he makes the commitment to buy it. 2. That the creation and distribution of microcomputer software does not need to be expensive, if it is directly financially supported by the users. Free distribution of shareware and voluntary payment for its use eliminates cost of advertising and copy protection schemes. Users can try it out before buying, and do so in the comfort of their own home or office. Thereby, only the best programs survive, based on their quality and usefulness. While shareware programs are distributed by the users, they are copyrighted software, and must be paid for if they are being used. Shareware is NOT free software. What You Get When You Register JOBS When you register JOBS for only $25.00, you will receive by return mail the registered version of JOBS, along with the source code. The major difference from the "try before you buy" version is that the annoying "please register" screen on startup is eliminated. As a special bonus for registering, we will include a database of over 130 executive search firms and a database of over 110 temporary placement firms. See Appendix E for additional details. Hardware & Software Requirements JOBS should run on any PC with at least 384K of memory with a color or monochrome monitor having CGA or better resolution. A hard disk is recommended but not required. A database management program must be installed on the computer. Currently JOBS will run under dBase III Plus or Foxpro version 2.0 or higher. It is possible to run JOBS from a floppy diskette as long as the database files are not very large. JOBS can also be run as a DOS application under Windows. The JOBS System Page 3 Marketing Yourself In this section I do not plan to present a comprehensive plan as to how to find a job, as this can fill volumes. Please refer to Appendix A for some good sources of detailed information. To find a job you must become a salesperson. Instead of selling a commodity, you are selling yourself. To properly prepare for this critical sales effort, you need a marketing plan. Your marketing plan needs to include the following: 1. Determining your marketplace 2. Describing and defining you as the product 3. Determining the demand 4. Identifying the customer (decision maker) 5. Determining the best ways to reach the buyer 6. Evaluating your financial resources and establishing a budget 7. Establishing a schedule for plan finalization and implementation 8. Review and modify the plan when necessary Determining Your Marketplace: Example: The marketplace in which I am interested is a profitable high technology firm that has at least 400 employees. This is large enough to make my engineering background an attractive function which is well compensated. I will initially approach companies in the upper Midwest. Because I place a high value on planning, I am seeking companies with a similar approach. I would probably be unsuccessful in a company culture that reacts before it looks. With two children and another on the way, I am highly concerned about job security. I wan to work for a firm whose future looks solid. Defining the Product: Example: The marketplace is filled with highly skilled people. However, employers are always better off with engineering management who can reduce costs and improve quality. My experience at all levels and my advanced degree may provide the competitive edge. My specific experience includes successful new product introduction and major redesigns of existing products. Also I have accomplished . . . One of my personal attributes is that I can pull together a team effort. Since many companies are moving toward more participative management, I can more easily fit into the corporate culture. The JOBS System Page 4 Marketing Yourself I have competitively priced my services. $XX,XXX is a reasonable starting salary given my background. I can be flexible if the fringe benefits include _________, _________, and _________. Determining the Demand: Example: From my review of literature and conversations with key executives, I perceive that the near term trend is flat. Company organizations are becoming flatter, however this may be offset by the upward market growth of the high technology sector. A potential danger signal is the entry of the Pacific Rim countries in the marketplace. Identifying the Decision Maker: Example: Hiring decisions for the positions I am seeking are made by senior management (VP of Engineering or President) with screening input from the senior human resources person. Determine the Best Ways to Reach the Prospective Employer: The following seem to be the best approaches for uncovering job opportunities: a) Networking b) Classified ads in the Sunday newspaper, Tuesday's Wall Street Journal and the National Business Employment Weekly. c) Executive search firms. d) Targeting specific companies which meet my requirements. e) A wider direct mail campaign. Determine Your Resources: Example: After analyzing my resources, which includes my severance package, unemployment compensation and liquid assets, I can sustain a seven month search before having to tap fixed assets (second mortgage, etc.). Therefore I will cut back on my current standard of living by cutting frills and discretionary expenses which will stretch the time to one year before touching fixed assets. A key resource is my time, therefore I will defer vacations. The JOBS System Page 5 Marketing Yourself Establishing a Time Line: Example: Within two weeks I will be prepared to go into the marketplace with a dynamite resume. Within three weeks I will have made a mailing to 40 executive search firms, identified at least 70 potential networking contacts and the 40 companies that appear to be the best prospects. Within five weeks I will have launched a direct mail campaign to at least 400 companies. Within six weeks I will know the state of the market and have a familiarity with the key players. I will define and document daily and weekly objectives. Review and Modification: Example: It is easy to drift without realizing it, therefore I will review on a weekly basis the progress I am making. If I have made significant progress, this will provide positive reinforcement. If insufficient progress was made, it will be a strong reminder to do much better. The JOBS System Page 6 Marketing Channels Networking: All the books and papers on the job search I have read indicate that 70% to 80% of positions are located through personal contacts. Networking is the best technique to lead you to a job offer. Networking involves the following: Contact all the people you know, and attempt to see each person for a short meeting (30 minutes). Enlist their help in your job search: Provide your network contact with a copy of your resume in advance of the meeting so he/she may have an opportunity for review. DECOMPRESS: Tell your network contact that you do not expect him/her to know of any current openings. Do not act like a beggar with hat in hand. Don't place a burden on your contacts; let them off the hook - decompress. When you decompress don't say, "I'm not looking for a job", because you are. You just do not expect them to know of a position at this time. Be cheerful and positive. You want assistance, not sympathy. Ask detailed questions about their work and environment and how your background might fit. Tell them how they can be of help. You have three objectives: to be remembered, to do some research, and to get referrals (the 3 Rs). Ask for referrals for additional assistance. You should target three additional referrals from each network contact. Again there should be no requirement that the referrals have or know of a job opening. Remember - DECOMPRESS. Repeat this process for the referrals. After each meeting send a thank you note, keep each contact updated and involved in your search and let each person know when you get a job. In the process, you will meet interesting and very informative people, gain a better visibility in the marketplace and generate job interviews. The JOBS System Page 7 Marketing Channels VERY IMPORTANT: Networking is probably the most abused job hunting technique in use today. Many job hunters approach others with the mistaken idea that these people will know of a job that just happens to be open. Do not be like these poor networkers. Don't put a burden on your contacts. Remember to decompress. As you build your network, the importance of maintaining an orderly filing system becomes important. The JOBS system can be an important aid to maintaining a log of all your contacts and serve as a tickler file for follow-up, thank you notes and reporting progress on referrals to the referring network contact. Executive Search Firms: Executive search firms or "headhunters" are a good source for job openings, however the number of positions they actually fill in a year is considerably fewer than most people realize. As an example a firm with 3 - 5 professionals might complete only 30 to 50 searches in a year. Of these maybe 5 would be filled with unsolicited resumes, yet the average search firm receives 500 - 700 unsolicited resumes a week! You can see the numbers game you are playing. You simply must have a dynamite resume and cover letter to stand out from the crowd. There are over 2,500 search firms in North America with approximately 1,000 on retainer and the remainder being contingency firms. Some retainer firms do conduct contingency searches at times. The difference is important. Whenever you are discussing a position with a search firm, you should inquire as to whether it is a retainer or contingency search and if contingency, is it an exclusive search. Contingency firms are only paid if they make the placement. As a result, they will tend to consider you for more companies in the hope of making a hit. In general they will know less about the position, less about the employer and will be of limited assistance to you in presenting yourself to your best advantage. Some less scrupulous contingency firms tend to "paper the world" with your resume. Fees paid by the employer run from 25% to 33% of the first year's salary. Contingency firms typically handle positions with salaries under $75,000 per year, although this distinction is somewhat fuzzy. I have seen contingency searches up to $150,000. Retainer firms are paid up front by their clients (the employers) prior to locating and selecting the client. In theory, they do not have to fill the position to retain the fee. In practice, if they did not fill the position on 90% plus of their searches, they would not gain repeat business. The The JOBS System Page 8 Marketing Channels rationale for the retainer is this frees the search firm from the quick placement pressure, so that they can concentrate on securing the talent that completely meets the client's specifications. Fees paid by the client are usually 33% of the first year's salary, plus search expenses incurred by the retainer firm. Retainer firms usually know a lot about the hiring company and they will share it with you once they are convinced that you are a viable candidate that should be presented to the employer. Their interest is a lasting marriage between you and their client. The quality of their candidates and how well they succeed is the basis for a retainer firm's reputation. In a retained search, you can expect a detailed interview by one of the firm's searchers before you are presented to the client. Also expect a detailed reference check from the retainer firm. A retained search will usually take approximately three months to complete. Full retainer searches are concentrated in mid to senior management positions above $75,000. The current average salary on a retained search is around $125,000. Because most retainer firms are only working on a few searches at a time, your odds of making a hit are quite small. My experience is about 5 out of 100 retainer firms responded to my cover letter and resume. If your well prepared cover letter and resume hit their incoming mail just when they have an active search ongoing for the position you are seeking, rest assured you will be contacted. In any case if you have a good resume, the firm will usually keep it on file for potential future assignments. Do not expect acknowledgments. With the tremendous increase in unsolicited resumes, the expense and time to acknowledge each submittal is prohibitive for most firms. Also do not flood retainer firms with follow-up telephone calls after you have sent your resume. If they have an active search in your specialty, you probably will be contacted. The JOBS system can be invaluable in keeping track of mailings to and responses from executive search firms. You can export data from the database for mail merge, to ease the effort of a mass mailing to executive search firms. To make your job easier, pay the registration fee for the JOBS System. By return mail we will send you a database of over 130 executive search firms. This saves you a sizable chore of researching these firms and typing the information into the JOBS system. Classified Ads: While an area of your job search that cannot be overlooked, classified ads are usually an ineffective method for a job The JOBS System Page 9 Marketing Channels search. A typical classified ad in the Wall Street Journal attracts 1,000 responses. Many of these responses are obviously not qualified, however, even the most qualified individual can be overlooked in the screening process, due to the sheer volume of the response. To stand out from the crowd, you need to have a resume and cover letter specifically targeted to the job requirements in the ad. Remember you are marketing yourself and at best during the screening process you have 15 - 20 seconds to make a connection. In other words it must be obvious to the reader that there is reason to read further. If it is not obvious, there is almost no chance for a hit. Direct Mail: Direct mail is probably the most ineffective and over-used job search method. Blanketing the country with impersonal form letters seldom yields results. In particular be wary of direct mail firms that claim to have computer databases of companies and contact persons that they will mail a cover letter and your resume to. You can accomplish the same with better results by using your local library, verifying the contact names, sending out the letters and resumes yourself, have a higher hit rate and save yourself thousands of dollars in the process. The key to direct mail is TARGETED direct mail. You need to do research on each company, find the name of the key decision maker for the position you are seeking, verify the existence of this person by placing a phone call to the company and write a cover letter, with attached resume, targeted to this company. Above all it should not appear like a form letter. You should use quality stationery (24# weight) with matching envelopes. It also helps to have an engraved letterhead. You want to stand out from the pack. Don't expect an overwhelming response. If you do everything right, you may expect a 2% - 5% response rate. Remember are playing the roulette game that your targeted letter and resume may hit the firm just when they have or are contemplating an opening requiring your skills. Even with such low odds, targeted direct mail should be one of your job search strategies. The JOBS system can be an important aid to maintaining a listing of all your targeted companies and contact persons and serve as a tickler file for follow-up, thank you notes and recording company information. Temporary Placement Firms: A growing trend is for companies to augment their staffs with temporaries (head-renting). Previously this was restricted to clerical and unskilled production jobs, but now head-renting is The JOBS System Page 10 Marketing Channels extending into the professional, management and executive ranks. These interim exec assignments can result from a short duration special project, filling in for someone on medical leave, handling business peaks, etc. Some of these temp assignments turn into permanent jobs (the try-before-you-buy approach). Temp or interim assignments are not for everyone. Besides the uncertainty of unsteady employment, you need to provide for your own benefits. Medical insurance, paid vacations and paid holidays usually do not come with temporary positions. However if your spouse is employed, you may be able to get medical coverage on his/her employer's policy. For some individuals interim assignments can be ideal. It provides exposure to the culture of different companies, broadens your experience and provides some degree of freedom. Within the temporary worker industry, the fastest growing segment is firms that place technical and professional temporaries. These firms function similar to executive recruiters. To reach these firms use an approach similar to that used for executive recruiters: Write a cover letter stating your key strengths and experience and indicate the type of interim position you are interested in. Enclose your resume also. Do not call the firm and do not expect to receive a reply. Trust that your name will be entered in the firm's data base if your qualifications are pertinent. To find interim or temporary placement firms, check with your local library. Another source is the publisher of the "Directory of Executive Recruiters", Kennedy Publications, Templeton Road, Fitzwilliam, NH 03447 (603-585-6544). Kennedy periodically puts out through its "Executive Recruiter News" a listing of the executive and professional temporary placement firms. If your conscience gets to you and you pay the registration fee for the JOBS System, we will send you a database of 110 executive and professional temporary placement firms. This is the most comprehensive listing of these firms that we are aware of. The JOBS system can be help keep track of mailings to and responses from temporary placement firms. You can export data from the database for mail merge, to ease the effort of a mass mailing to temporary placement firms. Job Fairs: Job fairs can be a good channel, especially in high technology, engineering and data processing fields. The fair organizer attracts a group of firms to one place, usually a hotel ballroom or convention center. This is a good way for you to see several The JOBS System Page 11 Marketing Channels potential employers at one time. Look for ads in the newspapers. This is primarily an avenue for either entry level jobs or lower level positions. Persons seeking mid to senior level positions will seldom find a direct benefit from this avenue. Trade & Professional Associations: The number of specialized trade and professional associations is truly astounding. Take a look at the "Encyclopedia of Associations" in your library. Some associations, particularly the larger ones, have placement services. Associations are an excellent opportunity for networking. The Executive Director of an association is a good network source. He usually knows a lot about the member companies of the association. Tip: Try to secure a list of association members. Executive search firms frequently use associations for sources. College Placement Offices: Don't overlook the placement office at your old Alma Mater. It may be a source for opportunities. The placement office usually extends their services to alumni in hopes of future alumni donations to the college. At a minimum this can be an additional source to extend your network. The JOBS System Page 12 Installation of JOBS on Your Computer Hard Disk Installation: It is recommended that you create a separate subdirectory for JOBS (I use \jobs). Change to the subdirectory and copy to it all files from the distribution diskette. If you acquired your copy of JOBS from Compuserve or a BBS, it will be in the form of a compressed .EXE file (JOBS.EXE). Copy JOBS.EXE to your designated subdirectory, change to that subdirectory and type "JOBS". This will expand all files necessary to run JOBS. Make sure the path statement in your AUTOEXEC.BAT file indicates the path to dBase (or Foxpro). If not, change your path in your AUTOEXEC.BAT file and reboot the computer. Change to your JOBS subdirectory and type "DBASE JOBS" to execute the program. If you have the Foxpro database manager, type "FOXPRO JOBS". Floppy Disk Installation: Copy JOBS.EXE to an empty formatted diskette. Type "JOBS" to expand all files necessary to run JOBS. If you need more space on the diskette, you may delete JOBS.EXE after expansion. Load dBase (or Foxpro) and set the data drive to the disk drive for your JOBS system: a. For dBase at the dot prompt, type "SET". Move to the "Disk" menu item and change the default disk drive to the drive your JOBS system is on. b. For Foxpro at the Command window, type "SET". This will open the Set window. Move to the <Files> button and press <Enter>. Change the default disk drive to the drive your JOBS system is on. Type "DO JOBS" and press <Enter> to start the program. The JOBS System Page 13 How to Use JOBS Selecting a Database: From DOS change to the subdirectory containing the JOBS system. Then type "DBASE JOBS", or "FOXPRO JOBS" if you are using Foxpro. The first input screen you see, after the pesky "Please Register" screen will look as follows: Choose a Database: <C>ompany Database <E>xecutive Search Firm Database <N>etwork Database <T>emporary Placement Firm Database <J>ob Hunting Expenses Choose C, E, N, T, or J Select a database by typing the first letter of your selection. It is not necessary to press <Enter>. The JOBS System Page 14 How to Use Jobs Navigating the System: All menu items are invoked by pressing the indicated number or letter. It is not necessary to press <Enter>. While in the Add Record or Edit Record mode, you can move from field to field by pressing <Enter> or using the cursor control keys. To get to the end of a record, move the cursor beyond the last field or press Ctrl W. While in the Edit Record mode, Ctrl PageUp retrieves the previous record; Ctrl PageDown retrieves the next record. Memo Fields: The Company, Network, Executive Search and Temporary Placement Firm databases have a memo field for entering of free format data. Each memo record can be up to 5000 characters in length. To access a memo field, place the cursor on the "Comments" field and press Ctrl Home. While in a memo field and the following keys are available: Action dBase Foxpro Delete character Delete Delete Delete word Ctrl T Ctrl Backspace Delete line Ctrl Y Shift Down Arrow, then Delete Toggle between insert Insert Insert and overwrite modes Find Ctrl K F Ctrl K F Previous word Home Ctrl L Arrow Next word End Ctrl R Arrow Beginning of line Ctrl L Arrow Home End of line Ctrl R Arrow End Save and exit Ctrl W Ctrl W Abort Esc Esc IMPORTANT: To save the contents of a memo field, you must press Control W and then either PageUp or PageDown to move from the current record. To exit a memo field without saving changes, press Escape. The JOBS System Page 15 How to Use JOBS Description of Database Fields: Listed in this section are descriptions of all the fields included in the Company, Network, Executive Search Firm, Temporary Placement Firm and Job Hunting Expenses databases. These are fields that were found useful in categorizing information for a job search. It is not necessary for you to fill in every field. Minimum information necessary to maintain the database indexes is the first two fields in each record. Company Database: Division - Name of division or subsidiary Company - Name of parent company Address - Address (street & number) of division City - City of division State - State (2 character abbreviation Zip - Zip code (space for zip + four if known) Phone - Telephone number Sales - Sales of the division in $000 Employees - Number of employees Sq ft - Size of the facility in square feet Acres - Acres of land owned Year Estab - Year the division was established DUNS # - DUNS number for the division (useful if you plan to obtain a D&B on the division or company) SIC Code - SIC Codes for primary products, space for up to four SIC codes (helpful for searches by product or industry) Product - Description of principal products Mr/Ms - Type Mr., Ms., Dr., etc., for the contact person First - First name & middle initial of the contact person Last - Last name of the contact person Sr/Jr - Type Sr., Jr., III, PhD, etc. for the contact person Title - Title of the contact person Init Cont - Date of initial (first) contact F-up-1 - Date of first follow-up contact F-up-2 - Date of second follow-up contact F-up-3 - Date of third follow-up contact Info Source- Source of information about the division Target firm- Code for indicating target firm, any special codes you may want to use, etc. (you can print firms by this code) Direct Mail- Enter "Y" if you are sending direct mail to this company. Status - Space to indicate current status Comments - Memo field for additional comments The JOBS System Page 16 How to Use JOBS Description of Database Fields: Network Database: First - First name & middle initial Last - Last name Title - Title Company - Company affiliation Address - Street and number City - City State - State (2 character abbreviation) Zip - Zip code (space for zip + four if known) Phone - Telephone number Priority - Value of the network contact, categorize as A, B or C Reference - Use this person as a reference (place a Y in this field if affirmative). Be sure to ask permission first. Init Cont - Date of initial (first) contact Followup1 - Date of first follow-up contact Followup2 - Date of second follow-up contact Situation - Abbreviated comments Comments - Memo field for additional comments Executive Search and Temporary Placement Firm Databases: Name - Name of the firm Address1 - First line of the address Address2 - Second line of the address (if needed) City - City State - State (2 character abbreviation) Zip - Zip code (space for zip + four if known) Phone - Telephone number Retainer - Indicate if a retainer firm, contingency or if the firm handles both retainer and contingency searches (type R, C or B) Mr/Ms - Type Mr., Ms., Dr., etc., for the contact person First - First name & middle initial of the contact person Last - Last name of the contact person Sr/Jr - Type Sr., Jr., III, PhD, etc. for the contact person Title - Title of the contact person Init Cont - Date of initial (first) contact Followup1 - Date of first follow-up contact Followup2 - Date of second follow-up contact Specialty - Specialty of the firm The JOBS System Page 17 How to Use JOBS Description of Database Fields: Executive Search and Temporary Placement Firm Databases (continued): Industry - Industry codes for the firm, space for up to four industry codes. You may utilize established codes or devise your own. The book "Directory of Executive Recruiters" (see Appendix B) has a handy industry code scheme. You can search on the industry codes in the Summary menu. Comments - Memo field for additional comments Job Hunting Expenses Database: Date - Date of the expense Type - Code for the expense: L = Lodging M = Meals A = Auto expenses (mileage, parking & tolls) T = Other transportation (plane, train, taxi, limo, etc. P = Postage and stationery expense O = All other expenses Amount - Amount of the expense in $x.xx Miles - Mileage with the use of your car for job hunting Description- Description of the expense item The JOBS System Page 18 How to Use JOBS Main Menu: ╔══════════════════╗ Date ║ MAIN MENU - JOBS ║ Time ┌─────────────────────╚══════════════════╝──────────────────────┐ │ │ │ 1> Change Database, Currently - (database) │ │ xxx records │ ├───────────────────────────────────────────────────────────────┤ │ │ │ 2> Add New Records 6> File Backup │ │ │ │ 3> Edit or Delete Records 7> Reindex all Databases │ │ │ │ 4> Print Reports 8> Remove Deleted Records │ │ │ │ 5> Summaries 9> Setup & Utilities │ │ │ └───────────────────────────────────────────────────────────────┘ Pick a number, type Q to Quit After selecting a database, this is the first screen you will see and this is the screen you will be returned to after performing an action. Most of the menu items are self explanatory. You invoke an action by pressing the number to the left of the menu item. Details are as follows: 1> Change Database. This allows you to switch between the Company, Executive Search Firm, Network, Temporary Placement Firm and Job Hunting Expenses databases. 2> Enter New Records. Takes you to the add new records screen. 3> Edit or Delete Records. Moves to the edit or delete records submenu screen. 4> Print Reports. Moves to the report selection menu screen. 5> Summaries. Invokes the summary submenu. 6> File Backup. Allows backing up of the data files to a floppy disk. As your files grow, you may need high density disks (1.2 meg for 5-1/4", 1.4 meg for 3-1/2"). 7> Reindex all Databases. Needed only if your index files get garbled. If you experience trouble in retrieving data, then reindex the files. The JOBS System Page 19 How to Use JOBS Main Menu (continued): 8> Remove Deleted Records. When you delete a record the record is simply marked for deletion. A record so marked still remains in the database and can be recalled and unmarked. This menu item packs the currently selected database which permanently removes all records marked for deletion. 9> Setup & Utilities. Moves to the setup and utilities submenu. Q Quits the Main Menu and displays the following screen: ┌─────────────────────────────────────────────────────────┐ │ Return to: │ │ │ │ 1> Operating System (DOS) │ │ │ │ 2> dBase System │ │ │ └─────────────────────────────────────────────────────────┘ Pick a number or type Q to return to the Main Menu 1> Operating System (DOS). Returns to where you were when you invoked the JOBS System, be it the operating system, DOS shell or Windows. 2> dBase System. Will go to the dBase (or Foxpro) system. You should see a dot prompt on the screen. In Foxpro a command window will be open. Here you can type in any valid dBase or Foxpro command. To return to the JOBS system type "DO JOBS" and press <Enter>. To exit to the operating system type "QUIT" and press <Enter>. Q Pressing Q or any key except 1 or 2 will return to the Main Menu. The JOBS System Page 20 How to Use Jobs Add New Records: Pressing 2 (Add New Records) will first bring up a screen listing the five previous records added (to help you prevent duplicates) and the message: Do you want to enter new records? (Y/N) Hitting N will return to the Main Menu, while pressing Y will bring up a blank data entry screen. After filling in the form, the following will appear at the bottom of the screen: Save new record? (Save/Edit again/Cancel) Pressing C for cancel will return to the Main Menu. Hitting E for edit again will display the data entry screen for corrections. Pressing S for save will save the record and bring up the message: Enter Comments (memos) now ? (Y/N) To enter a comment, enter Y and then Ctrl Home. The memo screen will come up. After completing a memo, Press Ctrl W, then Page Down, then <Esc> to save the memo. Then the following will appear: Enter another record ? (Y/N) Pressing Y will start the process over again, while N will return to the Main Menu. The JOBS System Page 21 How to Use Jobs Edit or Delete Records Menu: ╔═════════════════════╗ Date ║ EDIT OR DELETE MENU ║ Time ┌───────────────────╚═════════════════════╝──────────────────┐ │ │ │ 1> Edit Entire Record │ │ │ │ 2> Edit Size, SIC Code & Product Information │ │ │ │ 3> Edit Contact Information │ │ │ │ 4> Edit Followup Dates │ │ │ │ 5> Edit Prospect & Status │ │ │ │ 6> Browse the Database │ │ │ │ 7> Delete a Record (mark for deletion) │ └────────────────────────────────────────────────────────────┘ Pick a number or type Q to Quit In this screen the following actions are available: 1> Edit Entire Record. The system asks you for the name of the record and then calls up the record for display or edit. All fields are available for edit. To exit a record without saving any changes, press <Esc>. To save any changes you must move to the next or previous record by using the <Page Up>, <Page Down> or cursor control keys, then press <Esc>. 2> Edit Size, SIC Code or Product Information. For the Company database only the Division Sales, # of Employees, Sq ft, Acres, Year Established, DUNS #, and the four SIC code fields are available for editing. The remainder of the fields are displayed, but are not editable. 3> Edit Contact Information. For the Company database only the Contact person's Name and Title fields are available for editing. The remainder of the fields are displayed, but are not editable. 4> Edit Followup Dates. For the Company database only the Init Cont, F-up-1, F-up-2, and F-up-3 date fields are available for editing. The remainder of the fields are displayed, but are not editable. 5> Edit Prospect & Status. For the Company database only the Info Source, Target Firm, Direct Mail, Status and Comments (memo field) fields are available for editing. The remainder of the fields are displayed, but are not editable. The JOBS System Page 22 How to Use Jobs Edit or Delete Records Menu (continued): 6> Browse the Database. Invokes the xBase browse function. You can also edit records while in browse. To save any changes, simply move off the record. To exit browse press <Esc>. 7> Delete a Record (mark for deletion). The system asks you for the name of the record and then calls up the record for action. At the bottom of the screen is the message: Forward / Back / Delete / Quit (F/B/D/Q) ? Pressing F will move to the next record in the database. Pressing B will move to the previous record in the database. Pressing D will mark the displayed record for deletion. The record is merely marked for deletion and remains in the database until the database is packed. Pressing Q will return to the Main Menu. If you call up a record marked for deletion, the system will provide the option of undeleting the record. One other point - you may find that it is necessary to press the F, B, D or Q keys twice to effect an action. This is a program bug that hopefully will be corrected in future releases. The JOBS System Page 23 How to Use JOBS Reports Menu: ╔══════════════╗ Date ║ REPORTS MENU ║ Printer selected ┌──────────────────────╚══════════════╝──────────────────────┐ │ │ │ 1> Print Companies in Division Order │ │ 2> Print Company Key Contact List │ │ 3> Print Target Companies │ │ 4> Print Companies Within a Sales Range │ │ 5> Print Complete Company Information (1 per page) │ │ │ │ 6> Print Search Firm List │ │ 7> Print Search Firm Key Contact List │ │ 8> Print Search firm List in Label Format │ │ 9> Print Search Firm Job Prospect List │ │ │ │ A> Print Network List │ │ │ │ B> Print Reference List │ │ │ │ C> Print Job Hunting Expenses │ │ │ └────────────────────────────────────────────────────────────┘ Pick a number or type Q to Quit This screen allows a choice of print reports from the databases. The menu items are self explanatory. Make sure your printer is on and plenty of paper is available. Pressing Q will return to the Main Menu. The JOBS System Page 24 How to Use JOBS Summaries Menu: ╔═══════════╗ Date ║ SUMMARIES ║ Time ┌────────────────────╚═══════════╝────────────────────┐ │ │ │ 1> Search by SIC Code │ │ │ │ 2> Search by Industry │ │ │ │ 3> Database Directory │ │ │ │ 4> Job Hunting Expenses │ │ │ └─────────────────────────────────────────────────────┘ Pick a number or type Q to Quit Choices available are: 1> Search by SIC Code. For the Company database this will display all companies that match a specific SIC code. 2> Search by Industry. For the Executive Search Firm and Temporary Placement Firm databases, this will display all firms that match a specific industry code. 3> Database Directory. Will display a listing of the databases on the current drive and subdirectory, plus the remaining space available on the drive. 4> Job Hunting Expenses. This item will summarize all the expenses in the Job Hunting Expense database. Very helpful at income tax return time. Q Pressing Q will return to the Main Menu. The JOBS System Page 25 How to Use JOBS Backup of your Data: Pressing 6 (File Backup) on the Main Menu invokes the backup routine to a floppy disk. You will need a formatted 3-1/2" or 5-1/4" disk. Place the disk in Drive A and press B to continue. Backed up are the database, memo and index files. As your files grow, you may need high density disks (1.2 meg for 5-1/4", 1.4 meg for 3-1/2"). Reindexing all Databases: Hitting 7 on the Main Menu reindexes all Databases. This process rebuilds all index files. This is needed only if your index files get garbled. If you experience trouble in retrieving data, then reindex the files. Removing Deleted Records (Pack): Pressing 8 (Remove Deleted Records) on the Main Menu invokes the file packing routine in the currently selected database. When you delete a record the record is simply marked for deletion. A record so marked still remains in the database and can be recalled and unmarked. This menu item packs the currently selected database which permanently removes all records marked for deletion. The JOBS System Page 26 How to Use JOBS Setup & Utilities Menu: ╔════════════════════════╗ Date ║ SETUP & UTILITIES MENU ║ Time ┌─────────────────╚════════════════════════╝─────────────────┐ │ │ │ 1> Display Setup Data │ │ │ │ 2> Change Setup Data │ │ │ │ 3> Sort all Databases │ │ │ │ 4> Pack all Memo Files │ │ │ │ 5> Export Records for Mail Merge │ │ │ └────────────────────────────────────────────────────────────┘ Pick a number or type Q to Quit Choices available are: 1> Display Setup Data. Will show the current program setup. 2> Change Setup Data. Allows you to change the monitor type, printer, select between dBase or Foxpro and set the automobile mileage rate for job hunting expenses. The current IRS mileage rate (1993) is $0.28 per mile. 3> Sort all Databases. Sorts all database files. This option is really not very necessary since the index files maintain a sorted order to the records. Make sure you have a current backup of your data files before invoking this option. 4> Pack all Memo Files. As you add, edit and delete records, your memo files will start growing in size. This option packs the memo files to remove unused space. Make sure you have a current backup of your data files before invoking this option. 5> Export Records for Mail Merge. This option allows selection of a database and copies all records with no date in the "Init Cont" date field to a new database named MERGLIST.DBF. From the MERGLIST.DBF database you may import data into a word processor via its mail merge function. Most word processors can mail merge import from dBase files. After printing your mail merged letters, go back into the database and put a date in the "Init Cont" field. This is so the next time you do a mail merge, previously merged records will be ignored. Q Pressing Q will return to the Main Menu. The JOBS System Page 27 Appendix A Job Search Literature Rites of Passage at $100,000+: The Insider's Guide to Absolutely Everything About Executive Job-Changing John Lucht The Viceroy Press New York, NY Hard-cover, $29.95. ISBN: 0-942785-07-X This book is must reading for any manager or executive who is thinking about changing jobs. Written by John Lucht, one of America's top executive recruiters. The book is well written with a fast-paced and engrossing style. Mr. Lucht provides the low-down on how the executive recruiting game works, plus how to handle outplacement, direct mail, networking, newspaper ads, interviews and negotiating the job offer. What Color is Your Parachute? Richard N. Boles Ten Speed Press Soft-cover, $9.95. ISBN: 0-89815-271-2 A comprehensive guide to the entire job seeking process. The book is written in a light, easy to read style. Highly recommended for the professional or middle manager. Interview for Success: A Practical Guide to Increasing Job Interviews, Offers & Salaries Caryl R. & Ronald L. Krannich Impact VA Soft-cover, $10.95 ISBN: 0-942710-19-3 Resumes That Knock 'em Dead Martin Yate Bob Adams, Inc. 260 Center St. Holbrook, MA 02343 Soft-cover, $7.95 An excellent style manual on effective resume writing. Sample resumes included. The JOBS System Page 28 Appendix A Job Search Literature The Executive Resume Book Loretta D. Foxman John Wiley & Sons 605 Third Ave. New York, NY 10158 Soft-cover, $12.95 ISBN: 0-471-60634-0 A guide that shows you how to apply marketing strategies to the job search process, using your resume as the chief marketing tool - and your own talents and skills as the service being marketed. Cover Letters That Knock 'em Dead Martin Yale Bob Adams, Inc. 260 Center St. Holbrook, MA 02343 Soft-cover, $7.95 ISBN: 1-55850-050-2 A well-written guide to writing effective cover letters. Sample cover letters included. The JOBS System Page 29 Appendix B Job Search Reference Material Listed in this section are the various reference sources that may be of some aid in your job search. Most of these sources are quite expensive (marked as $$$$), so you probably would not want to purchase these volumes. Instead visit your local library. If you are fortunate to live near a medium to large library, chances are that it has a very well equipped business reference section with most of these volumes. Bear in mind that any printed reference material, especially on rapidly changing companies, can be out of date. Particularly when you are seeking key contacts in a company, call to confirm if that person is still in that position before you send a letter. Commerce Register's geographical directories of manufacturers (Ohio Register of Manufacturers; Metro New York Directory of Manufacturers, Maine/Vermont/New Hampshire; Connecticut/Rhode Island; Pennsylvania; Upstate New York; New Jersey, etc.) Commerce Register, Inc. 190 Godwin Avenue Midland Park, NJ 07432 (800)221-2172 Annual, soft cover, $82.50 per directory. Information on manufacturers with more than 5 employees. Organized by city/town. Each company lists address, phone, products, incorporation date, employees, sales, plant size, officers and titles, primary bank, accounting, and law firm. Companies are indexed (1) alphabetically and (2) by S.I.C. category. Consultants & Consulting Organizations Directory Gale Research Company Book Tower Detroit, MI 48226 Annual, hard-cover, two volumes, $$$$ A reference guide to more than 17,000 concerns and individuals engaged in consultation for business, industry and government. Includes addresses, phone numbers, date founded, number of staff, principals, revenues, consulting activities and branch offices. Directory of Corporate Affiliations (Who Owns Whom) National Register Publishing Company, Inc. 3004 Glenview Road Wilmette, IL 60091 (800)323-4601 Annual, 5 volumes, soft-cover, $$$$ The JOBS System Page 30 Appendix B Job Search Reference Material Lists 40,000 divisions/subsidiaries of over 4,000 U.S. public and private companies. Also lists non-U.S. holdings of U.S. parent companies and U.S. and worldwide holdings of foreign enterprises. Lists assets, liabilities, net worth, sales, officers, and Board members of parent, plus chief officer of divisions/ subsidiaries. Includes address, telephone, types of business, S.I.C. codes, and no. of employees. Indexed geographically (state and city) and by S.I.C. codes. Also summarizes recent mergers, acquisitions and name changes. Directory of Executive Recruiters Kennedy Publications Templeton Road Fitzwilliam, NH 03447 (603) 585-6544 Annual, soft-cover, $39.95 ISBN: 0-916654-72-9 Lists over 2,500 executive recruiters in the U.S. and Canada. Retainer and contingency firms are in separate sections. Indexed by function, industry, location (state/city) and key principals. Directory of Executive Recruiters - Corporate Edition Kennedy Publications Templeton Road Fitzwilliam, NH 03447 (603) 585-6544 Annual, hard-cover, $79.95. Expanded version of the above. Includes telephone numbers and longer descriptions. Dun's Industrial Guide - The Metalworking Directory Dun & Bradstreet Information Services 3 Sylvan Way Parsippany, NJ 07054 (800) 526-0651 Annual, hard-cover, 3 volumes, $$$$ Provides data on more than 78,000 original equipment manufacturers, metal distributors and machine tools/metalworking machinery distributors. Volume 1 lists plants geographically (Alabama through Michigan). Volume 2 lists plants geographically (Minnesota through Wyoming). Volume 3 cross- references plants by S.I.C. codes and alphabetically. The JOBS System Page 31 Appendix B Job Search Reference Material Executive Recruiters of North America Hunt-Scanlon Publishing Co., Inc. Two Pickwick Plaza Grenwich, CT 06830 (203) 629-3629 Annual, hard-cover, $79.95. Retainer executive search firms only. Approximately 300 firms listed with detailed information on each firm. Includes an advertising section. Encyclopedia of Associations Gale Research Company Book Tower Detroit, MI 48226 (800)521-0707) Annual, hard-cover, three volumes, $$$$ Volume 1 (physically, 3 books) gives detailed entries on more than 19,500 U.S. headquartered, non-profit associations and organizations of all kinds (business, trade, political, social, fraternal, professional, ethnic, educational, etc.), arranged in 17 subject categories; includes address, phone, top officer, year founded, acronym, membership, subgroups, activities, committees, publications, meeting schedule, etc. Encyclopedia of Business Information Sources Gale Research Company Book Tower Detroit, MI 48226 Every two years, One hard-cover volume, $$$$ A bibliographic guide to more than 21,000 citations covering over 1,000 subjects. Includes: abstracting & indexing services, almanacs & yearbooks, bibliographies, biographical sources, directories, encyclopedias & dictionaries, financial ratios, handbooks & manuals, on-line databases, periodicals & newsletters, research centers, trade associations and professional societies. The JOBS System Page 32 Appendix B Job Search Reference Material Guide to American Directories B. Klein Publications P.O. Box 8503 Coral Springs, FL 33065 (305)752-1708 Every two years, one hard-cover volume, $55.00. Describes contents, frequency and cost (if any) of 6,500 directories in a variety of fields (over 300 classifications), with phone numbers. Covers government, financial, scientific, educational, business and research sources. Moody's Industrial Manual Moody's Investors Service 99 Church Street New York, NY 10007 (212) 553-0300 Annual, 2 volumes, Hard-cover, $$$$ Covers companies listed on the New York and American stock exchanges. Detailed information on each company including: history, acquisitions, divestitures, mergers, joint ventures, business, properties, affiliates, subsidiaries, officers, directors, number of employees, number of stockholders, recent income statement and balance sheet, debt details and stock. Moody's Bank and Finance Manual Moody's Investors Service 99 Church Street New York, NY 10007 (212) 553-0300 Annual, 4 volumes, Hard-cover, $$$$ Covers the field of finance represented by banks, insurance companies, investment companies, investment trusts, real estate companies and miscellaneous financial enterprises. Detailed information on each company including: history, acquisitions, divestitures, mergers, joint ventures, business, properties, affiliates, subsidiaries, officers, directors, number of employees, number of stockholders, recent income statement and balance sheet, debt details and stock. Moody's Transportation Manual Moody's Investors Service 99 Church Street New York, NY 10007 (212) 553-0300 Annual, 1 volume, Hard-cover, $$$$ Similar format to Moody's Industrial Manual. The JOBS System Page 33 Appendix B Job Search Reference Material Moody's International Manual Moody's Investors Service 99 Church Street New York, NY 10007 (212) 553-0300 Annual, 1 volume, Hard-cover, $$$$ Provides financial & business information on approximately 4,700 major foreign corporations. Includes company history, business, property, financial statements, management, capital and other key data. Moody's Public Utility Manual Moody's Investors Service 99 Church Street New York, NY 10007 (212) 553-0300 Annual, 2 volumes, Hard-cover, $$$$ Over 475 electric & gas utilities, gas transmission companies, telephone & water companies. Includes capital structure, history, business, service area, properties, construction & capital requirements, operations, fuel supply, competition, rate, franchises, regulation, subsidiaries, officers, directors, number of employees, number of stockholders, recent income statement and balance sheet, debt and stock. Million Dollar Directory Dun's Marketing Services 3 Century Drive Parsippany, NJ 07054 (800)3624-0324 in NJ, (800)526-0651 elsewhere Annual. Two different versions: (1) a four-volume hard-cover series, listing 160,000 public and private U.S. companies with net worth of at least $500,000; (2) one hard-cover volume, listing the top 50,000 companies (net worth over $1,850,000). $$$$ Includes address, phone, parent company, divisions, officers, incorporation, No. of employees, sales volume, types of business and applicable S.I.C. codes, primary bank. Indexed by geography and industry. The JOBS System Page 34 Appendix B Job Search Reference Material Reference Book of Corporate Managements - America's Corporate Leaders Dun's Marketing Services 3 Century Drive Parsippany, NJ 07054 (800)3624-0324 in NJ, (800)526-0651 elsewhere Annual. Four hard-cover volumes, $$$$ Biographical profiles on 200,000 officers of more than 12,000 U.S. companies, arranged alphabetically by company name in three volumes. Fourth volume contains indexes by geography and industry (S.I.C. codes). Standard & Poor's Register of Corporations, Directors and Executives. Standard & Poor's Corp. 25 Broadway New York, NY 10004 Annual, 3 volumes, Hard-cover, $$$$ Covers 55,000 corporations including address; telephone no.; names, titles & functions of approximately 500,000 officers, directors and other principals; company's accounting firm, primary bank and primary law firm; stock exchange(s); description of products; S.I.C. codes; sales; number of employees; division names & functions. Standard & Poor's Corporation Records Standard & Poor's Corp. 25 Broadway New York, NY 10004 Annual, 6 volumes, Hard-cover, $$$$ For major publicly held corporations, lists capitalization, corporate background, stock data, earnings, finances and annual report summary. Standard Directory of Advertisers National Register Publishing Company, Inc. 3004 Glenview Road Wilmette, IL 60091 (800)323-4601 Annual, soft-cover, two volumes, $$$$ Lists over 17,000 U.S. advertiser companies, with address, phone, sales, no. of employees, primary businesses, key managers, advertising agencies of record, account executives, time and amount of appropriations, and advertising media. Also The JOBS System Page 35 Appendix B Job Search Reference Material lists subsidiaries/divisions. Two major indexes: (1) company names and (2) tradenames (over 35,000) cross-referenced to manufacturer. Thomas Register of American Manufacturers Thomas Publishing Company One Penn Plaza, 26th Floor New York, NY 10119 (212)290-7200 Annual. 20 hard-cover volumes, $$$$ Profiles 23,000 manufacturers, with their major products and services. Includes 8,000 pp. of catalog material and 102,000 registered tradenames. Ward's Business Directory of U.S. Public & Private Companies Gale Research Company Book Tower Detroit, MI 48226 Annual, Five hard-cover volumes, $$$$ Demographic and financial business data, organized by (1) geographically, (2) alphabetically, and (3) by S.I.C. codes. Volumes 1 -3: complete company listings; Volume 4: geographic listing of companies; Volume 5: ranking by sales within S.I.C. codes. Your library may have some of this information on CD-ROM, which will allow much faster searches. CD-ROM products that we are aware of include: Career Search Career Finders, Inc. Wellesley, MA This is a database of both public and private companies in the US. The search criteria is quite flexible, allowing searches by company size, industry, SIC codes, location, and location within a certain radius of your postal zip code. The above search criteria can be combined to narrow the search. Info-Track Information Access Co. This is a database of newspaper and magazine citations for the past 2-3 years. You can search by key words. The JOBS System Page 36 Appendix C Files Included in the Distribution Diskette PRINTDOC.BAT Batch file to print the documentation TWENTY.BIN Allows for up to 20 open files COMPANY.DBF Company database EXECSRCH.DBF Executive search firm database JOBEXPEN.DBF Job hunting expenses database NETWORK.DBF Networking database SIC.DBF S.I.C. codes database TEMPSRCH.DBF Temporary placement firm database COMPANY.DBT Memo file for COMPANY database EXECSRCH.DBT Memo file for EXECSRCH database NETWORK.DBT Memo file for NETWORK database TEMPSRCH.DBT Memo file for TEMPSRCH database JOBS.DOC Documentation for the JOBS system FILES.DOC This list of files for the JOBS System REGISTER.DOC Registration form for the JOBS System COMPANY.FMT Edit screen format for COMPANY database CONTACT.FMT Edit screen format for COMPANY database EXECSRCH.FMT Edit screen format for EXECSRCH database FOLLOWUP.FMT Edit Screen format for COMPANY database JOBEXPEN.FMT Edit screen for JOBEXPEN database NETWORK.FMT Edit Screen format for NETWORK database SIZE.FMT Edit Screen format for COMPANY database STATUS.FMT Edit Screen format for COMPANY database TEMPSRCH.FMT Edit screen format for TEMPSRCH database COMPANY.FRM Report format for COMPANY database COMPANY2.FRM Report format for COMPANY database COMPCONT.FRM Report format for COMPANY database COMPMEMO.FRM Report format for COMPANY database EXECCONT.FRM Report format for EXECSRCH & TEMPSRCH databases EXECSRCH.FRM Report format for EXECSRCH & TEMPSRCH databases JOBEXPEN.FRM Report format for JOBEXPEN database NETWORK.FRM Report format for NETWORK database REFERENC.FRM Report format for NETWORK database EXECSRCH.LBL Label format for EXECSRCH database SETUP.MEM Setup values DIVISION.NDX Index file for COMPANY database EXECNAME.NDX Index file for EXECSRCH database JOBEXPEN.NDX Index file for JOBEXPEN database NETWORK.NDX Index file for NETWORK database SICNO.NDX Index file for SIC database TEMPNAME.NDX Index file for TEMPSRCH database JOBADD.PRG Subroutine (procedure) program for JOBS JOBEDIT.PRG Subroutine (procedure) program for JOBS JOBREP.PRG Subroutine (procedure) program for JOBS JOBS.PRG Main JOBS program JOBUTIL.PRG Subroutine (procedure) program for JOBS The JOBS System Page 37 Appendix D Software License and Disclaimer (in other words, the fine print) Users are granted a limited license to make copies of this product for trial by others. The limited license does NOT include: 1. Distributing this program in connection with any other product, unless a separate agreement with R.J. Kovach & Associates has been negotiated. 2. Distributing the software in modified form. 3. Distributing only parts of this product. This software is protected by international copyright laws. Users must register within 21 days after obtaining a copy of this program. Continued use of this software beyond the 21 day trial period without registration constitutes a copyright violation. The license to use this program is effective until terminated. You may terminate this license at any time by destroying all copies of this program. It will also be terminated upon failure to comply with any of the terms or conditions of this agreement. THIS PROGRAM IS PROVIDED ON "AS IS" BASIS, WITHOUT ANY WARRANTY, EXPRESSED OR IMPLIED, INCLUDING, BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR ANY PARTICULAR PURPOSE. IN NO EVENT AND UNDER NO CIRCUMSTANCES WILL R.J. KOVACH & ASSOCIATES, ITS AGENTS AND THE AUTHOR OF THIS PROGRAM, BE LIABLE FOR ANY DAMAGES WHATSOEVER, INCLUDING WITHOUT LIMITATION DAMAGES FOR LOST PROFITS, LOST SAVINGS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION AND THE LIKE ARISING OUT OF THE USE OR THE INABILITY TO USE THIS PRODUCT, EVEN IF R.J. KOVACH & ASSOCIATES, OR ITS AGENTS, OR THE AUTHOR HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. Some states do not allow the exclusion or limitation of incidental or consequential damages, so the above limitation may not apply to you. In no case shall R.J. Kovach & Associates liability exceed the license fees paid for the right to use this product. Any commercial products, brands and trademarks mentioned in this document belong to their respective owners. This statement shall be construed, interpreted and governed by the laws of the State of New Jersey. The JOBS System Page 38 Appendix E Registration Why register? The main reason to purchase any program is because it is ethically correct. Not registering is an abuse of the shareware concept and in the long run will cause this method of distribution to disappear. JOBS, like any other software product, represents a significant investment of time and money and therefore the author expects compensation if you use JOBS beyond the 21 day trial period. The unregistered version is not lacking any features. We trust you and want you to be able to appreciate the full value of the program, and facilitate your decision to purchase. Registering entitles you to continued use of the program beyond the 21 day trial period. It also entitles you to one free upgrade of the software, when it becomes available. Upon registering you will receive the registered version of the program, which eliminates the annoying "please register" screen. As a special bonus for registering, we will send you two databases: 1. A database listing over 130 executive search firms, with addresses, specialities, telephone numbers and contact persons. Firms with branch locations will have addresses, telephone numbers and key contact persons for the branches. 2. A database listing over 110 professional and executive temporary placement firms, with addresses, specialties, area served, telephone numbers and key contact persons. To our knowledge, this is the most comprehensive list of professional and executive temporary placement firms. These two databases can be a foundation for one of your job search avenues and eliminate the tedium of researching and entering the data. The JOBS System Page 39 Appendix E Registration Form Please include the following information with your registration. You may print this form on any printer. Please print or type the requested information. Send the completed form with $25.00 license fee, plus $2.50 shipping & handling (no cash, please) to: R.J. Kovach & Associates 9 Canterbury Lane Lebanon, NJ 08833 Your Name: _______________________________________________ Company or Organization: __________________________________ Street and No.: ___________________________________________ City: _____________________________ State: ______________ Country: ________________ Postal/Zip Code: ______________ Telephone Number (____)_____-_______ How did you obtain your copy of JOBS: _____________________ ___________________________________________________________ Media preference (3 1/2" or 5 1/4" disk): _________________ Number of registrations _____ @ $25.00 $_________ Shipping and handling, all orders $ 2.50 NJ residents add 6% sales tax $_________ Total enclosed $_________