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LOG-IT! 5.2 Psion Series 3a Pelican Software Inc. TABLE OF CONTENTS About LOG-IT!/Getting Started . . . . . . . . . . . . . . . . . . . 0-1 Registering LOG-IT! . . . . . . . . . . . . . . . . . . . . . . . . 0-2 Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . 0-3 Timer Options SECTION 1/Timer View Start Timer. . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1 Pause . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Modify . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3 Stop timer . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4 View Current Charges . . . . . . . . . . . . . . . . . . . . . . 1-5 Reset Timer . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6 Clear All . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7 CountDown Timer . . . . . . . . . . . . . . . . . . . . . . . . 1-8 Database SECTION 2 Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1 New Entry. . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2 Edit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3 Delete . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4 Sort Database . . . . . . . . . . . . . . . . . . . . . . . . . 2-5 Special SECTION 3 Set Preferences . . . . . . . . . . . . . . . . . . . . . . . . 3-1 Version . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2 Zoom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3 SECTION 4/Log View About the Log View . . . . . . . . . . . . . . . . . . . . . . . . 4-1 File New File . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2 Open . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3 Save as. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4 Delete Log File . . . . . . . . . . . . . . . . . . . . . . . . 4-5 Sort Log File . . . . . . . . . . . . . . . . . . . . . . . . . 4-6 Export Log File . . . . . . . . . . . . . . . . . . . . . . . . 4-7 Edit SECTION 5 Add an Entry . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1 Update . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2 Delete . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3 Clear All . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-4 Copy & Paste . . . . . . . . . . . . . . . . . . . . . . . . . . 5-5 Save to Archive . . . . . . . . . . . . . . . . . . . . . . . . 5-6 View Comments. . . . . . . . . . . . . . . . . . . . . . . . . . 5-7 Report SECTION 6 Total by Date . . . . . . . . . . . . . . . . . . . . . . . . 6-1 Select Filter . . . . . . . . . . . . . . . . . . . . . . . . 6-2 Special SECTION 7 Set Preferences . . . . . . . . . . . . . . . . . . . . . . . . 3-1 Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-1 View by Hours - Hours/Minutes . . . . . . . . . . . . . . . . . 7-2 Calculator . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3 Zoom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-4 Exit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-5 SECTION 8 Making it work with Banker 2.x . . . . . . . . . . . . . . . . . 8-1 Special Key commands . . . . . . . . . . . . . . . . . . . . . . 8-2 ABOUT LOG-IT! / Getting Started 0-1 ───────────────────────────────────────────────────────────────────── LOG-IT! times, tracks, and logs multiple events of all kinds. Billable events, such as international and long distance telephone calls, on-line computer services, time-charged consulting services (your attorney, for instance), and many more events can be tracked easily using up to six (6) simultaneously-running timers. Event/Client Database to store frequently-used names and their hourly billing rates. LOG-IT! now has a CountDown timer for those of you that are cooks. LOG-IT! can log entries to an unlimited number of log files, containing date, event, accrued time, billing rate, total charges, and comments. Flexible billing times displayed in either the international "[00:00] Hours and Minutes Format" or in the popular "[02.30 Hrs] Fractional Hour Format" (used by attorneys, consultants, etc). Entries can be easily posted to appropriate accounts in BANKER 2.0 for expense management or client billing using the supplied plug-in utility. Log report printing to either printer or text file (readable by Psion Word) for editing later. But wait, there's more! Pilots, business travellers, motor car rally enthusists, and anyone who requires "lap" or "leg" timing of their trips or road races will love LOG-IT!'s six (6) simultaneously-running timers. Yes, now even Mom can keep track of an entire 6-course meal at once, logging the cooking event to her favourite recipe file for future retreival! And, of course, everything that you would expect from a fine Pelican Product -- Pull-down menus, full Psion 3a interface, help screens, and of course Pelican's FREE TECHNICAL SUPPORT by telephone, fax, or international email from any where in the world! If you're a busy professional, you need LOG-IT! Getting Started ─────────────── When you first start LOG-IT! you will see the six timer windows. Move between the six windows by pressing the left/right arrow keys. To start a new timer, just highlight the Timer window you want, and press Enter. A dialog will pop up that says "Start Timer x". (x is the number of the timer window.) Fill out the info and press Enter. You've started a timer running. When you're ready to stop the timer, highlight the timer window you want, and press the delete key. You have the option of adjusting the date, description, and hourly rate if you are logging the timer entry. REGISTERING LOG-IT! 0-2 ───────────────────────────────────────────────────────────────────── LOG-IT! Copyright 1994-95 Pelican Software Inc. Mailing Address: Pelican Software Inc. P.O.Box 741072 Houston, Tx. 77274-1072 713-242-8928 (voice) 713-242-9573 (fax) LOG-IT! is Shareware from Pelican Software Inc. If you like it, you can register it in a few ways. The price of the program is $25.00 USD. The program is not crippled but has a nag screen. When you register, you will receive a registration code that will remove the nag screen, and stop the pause when moving between views. If you have Compuserve, you can register online by going to the "SWREG" forum. There you can register LOG-IT! and Compuserve will bill your account. This is the easiest way. METHODS . Compuserve "SWREG" ID = 4308 . Send cash through the mail . Send a check through the mail made payable to Pelican Software Inc INSTALLING LOG-IT! 0-3 ───────────────────────────────────────────────────────────────────── ■ Copy Logit.opa into any \App directory. ■ Copy Pelican.lib into any \App\Pelican directory. Once you have copied the Logit.opa file to your S3a, Press Psion from the system screen to install LOG-IT!. Change the disk selector to the disk you copied LOG-IT! to. Select Logit, and press Enter to install it. If you need more help with this, see the section on reinserting icons in chapter 16 of the user manual for your Psion. START TIMER SECTION 1 - Timer Options 1-1 ───────────────────────────────────────────────────────────────────── Psion<E> or Enter Use Psion<E>, Enter, or choose "Start Timer" from the "Timer Options" pull-down menu to start a new timer. ■ If your Database has any items, this will be your first choice. ■ Enter the Name for Billing ■ Enter the amount to add to the starting time, if needed. ■ Enter the Hourly billing rate. ■ Press Enter to start the timer. ■ To enter a note, after starting the timer, press the space bar. PAUSE 1-2 ───────────────────────────────────────────────────────────────────── P or Psion This option will pause the currently highlighted timer. All timers can be paused individually. Pressing P again will start the timer running again. Even when you shut down the program, LOG-IT! keeps track of all timers. If they are paused, the program will remember that they are paused when starting up. MODIFY 1-3 ───────────────────────────────────────────────────────────────────── Psion<M> Use this option when you want to change something about a running timer. You can modify anything about the running timer. Add or subtract time from the timer, change it's description, or billing rate. The maximum you can add or subtract at one time is 23:59 STOP TIMER 1-4 ───────────────────────────────────────────────────────────────────── Psion Shift<S> or Delete key Stop the highlighted timer. When you choose to stop a timer, you have three choices: ■ Log to File ■ Stop Timer ■ Log/Continue Note: Make sure you have highlighted the correct timer. Choose "Log to File" if you are ready to stop the Timer and Log it. Choose "Stop Timer" if you want to stop the Timer without logging it. Choose "Log/Continue" if you want to Log the Timer, reset it to zero, and continue without deleting it. VIEW CURRENT CHARGES 1-5 ───────────────────────────────────────────────────────────────────── Psion<C> or Tab key Brings up a dialog showing the current charges of the highlighted timer, based on the (Elapsed time * the hourly rate) RESET TIMER 1-6 ───────────────────────────────────────────────────────────────────── Psion<R> or <R> This option lets you set a timer back to zero and continue using it. CLEAR ALL 1-7 ───────────────────────────────────────────────────────────────────── Psion<A> Clears all timers. This option removes all timers from the screen without prompting to save. COUNTDOWN TIMER 1-8 ───────────────────────────────────────────────────────────────────── Start New Timer - Choose type Countdown LOG-IT! now has a CountDown timer so that you can have a timer count down instead of tracking time. There is no menu command for starting a CountDown timer. You can start a CountDown timer by starting a timer in the normal way. When the new timer dialog comes up, choose "Timer Type" of "CountDown", and not "Normal". Choose a database item, or enter a new description. Press Enter. Next, choose the time for the timer, and the Sound you want to use. LOG-IT! will play the sound you choose when the time is up. Note that when you start a CountDown timer, a much bigger window opens up to display the amount of time left. You can press the menu key for options. Press Escape to minimize the big CountDown timer window. When viewing a CountDown timer in the smaller timer window, you can press the tab key to expand the timer window. OVERVIEW SECTION 2 - Database 2-1 ───────────────────────────────────────────────────────────────────── LOG-IT! now automatically saves all Timer names to a database. It does this when you start a new timer. The text that you put into the Name field is saved along with the hourly rate. Once you have some entries in your database, you will see that you can choose a database entry instead of typing it out again. Your preferences must be set to "Add New Timers to Database Automatically". Note: You can disable the auto save by ending the timer description with the @ character. Note: Starting with version 5.0 the database is unlimited. You can add as many items as needed. NEW ENTRY 2-2 ───────────────────────────────────────────────────────────────────── Psion<N> New - Lets you add a new database entry manually. This way you can append your database in advance, without waiting for LOG-IT! to do it for you. Note that the database can also save your comments. Commas ARE now allowed in database items. EDIT 2-3 ───────────────────────────────────────────────────────────────────── Psion Shift<E> or <E> or <L> Edit - Lets you edit the database. You may need to do this if a word or name is misspelled, or the hourly rate changes. DELETE 2-4 ───────────────────────────────────────────────────────────────────── Psion<D> (Psion<Y> in Log View) Delete - This option will let you delete a database entry. When the list comes up, choose the entry you want to delete and press enter. SORT 2-5 ───────────────────────────────────────────────────────────────────── Psion<J> This option sorts the database. You can also sort the saved entries in the Log View. SET PREFERENCES SECTION 3 - Special 3-1 ───────────────────────────────────────────────────────────────────── Psion<Q> The preferences dialog has a few options to set. ■ Favorite View Timer,Log ■ Allow More Than One Active Timer Yes,No ■ File to Open When Entering Log View Default,Last Logged ■ Prompt for filename when logging to file Yes,No ■ Add new Timers to Database Automatically Yes,No ■ The First option sets your favorite view, Timer or Log. This forces LOG-IT! to open your favorite view at startup. ■ The Second option - "Allow More Than One Active Timer" lets you decide how many timers can be running simultaneously. When you choose to NOT allow more than one, LOG-IT! will pause all timers when you start a new timer, or resume a timer. ■ The Third option lets you choose which Log file to open when going into the Log View. Choosing "Default" will tell LOG-IT! to always open the default log file. (Timerlog.log). If you choose "Last Logged", the last file that was logged to will be opened by default. ■ Choose the Fourth option when you want the ability to save the timer entry to any log file. This is useful when you already have multiple logs created and want to save the timer entries directly to a certain log. If you don't choose "Yes", LOG-IT! will automatically save timer entries to the file called "Timerlog.log", which is the default log file. ■ The Fifth option tells LOG-IT! whether or not to auto save new Timer info to the database. It does this when you start a new Timer. If you've got all of the items in your database that you want, whether entered manually, or automatically, set this to "No" and no more will be saved. VERSION 3-2 ───────────────────────────────────────────────────────────────────── Psion<V> Brings up the current version number. ZOOM 3-3 ───────────────────────────────────────────────────────────────────── Psion<Z> Zooms the font size. LOG-IT! uses two font sizes. Basically large and small. Both the Timer view and Log View can be zoomed. ABOUT LOG VIEW SECTION 4 - Log View 4-1 ───────────────────────────────────────────────────────────────────── The Log View is where you go to view your saved timer entries. When you choose to stop a timer, you have the option of logging the data to file. Choosing the "Log to file" option will save the data to the Log file. Pressing the diamond key will open the Log View where you can view this data, and print it out to file or printer. If a saved entry has comments attached, you will see the smalled flipped page icon to the left of the entry. Press the space bar to view the comments. Note that you can resize the status window when in the Log View by pressing Control<menu>. The "Time" field only shows when the status window is closed. There is not enough room for it otherwise. Another special hotkey has been added. Press Psion<spacebar> will open the default log file. This is helpful when you have a different log file, and want to jump back quickly. CREATE NEW LOG File Menu 4-2 ───────────────────────────────────────────────────────────────────── Psion<N> Creates a new log file. Use this to create a separate file for each client or item. With multiple files you can later archive log entries into any log file. After creating the file use Psion<O> to open it. OPEN LOG 4-3 ───────────────────────────────────────────────────────────────────── Psion<O> Opens a log file. You can also open an Archive file here to look at entries that have been archived. When the dialog comes up, enter the file you want to open and press Enter. Defaults to the \App\LOGIT directory. SAVE AS 4-4 ───────────────────────────────────────────────────────────────────── Psion<A> This gives you the opportunity of saving the current logged data to a separate log file. Enter the filename and press Enter to save it. This defaults to the \App\LOGIT directory. DELETE LOG 4-5 ───────────────────────────────────────────────────────────────────── Psion Shift<D> You can delete log files from the system screen, but this gives you a way to do it from within the LOG-IT! application. SORT LOG 4-6 ───────────────────────────────────────────────────────────────────── Psion<S> This option will sort your log entries by date. It will also keep entries in order by starting time. EXPORT LOG 4-7 ───────────────────────────────────────────────────────────────────── Psion Shift<X> You can now export your LOG-IT! Log files to comma delimited format. LOG-IT! also supports other delimiters, including tab and space. By default the export file gets saved to the M:\Wrd directory. ADD AN ENTRY Section 5 - Edit menu 5-1 ───────────────────────────────────────────────────────────────────── Psion<E> Use this option when you want to quickly add an entry to the Log. This is useful when you have not had time to start a timer, or were away from your Series 3a. UPDATE 5-2 ───────────────────────────────────────────────────────────────────── Psion or Enter Use this to update a saved log entry. You can change anything about the entry. ■ Description ■ Date ■ Starting Time ■ Hours ■ Minutes ■ Hourly Billing Rate DELETE 5-3 ───────────────────────────────────────────────────────────────────── Psion<D> or Delete key Use this option to delete the current highlighted entry. CLEAR ALL 5-4 ───────────────────────────────────────────────────────────────────── Psion Shift<A> Use the "Clear All" option to remove all log entries from the log file without deleting the file itself. Copy & Paste 5-5 ───────────────────────────────────────────────────────────────────── Psion<C> - Psion Use the copy/paste options when you want to copy a log entry to a separate log file without deleting the original. This is almost the same as using "Save to Archive", except that when you paste a log entry the original doesn't get deleted. SAVE TO ARCHIVE 5-6 ───────────────────────────────────────────────────────────────────── Psion Shift<S> Use this option when you want to save entries to an archive. You can save just the highlighted entry, or save by date to save many entries. An archive is a backup file. Use this when you are ready to put an entry away for storage. You can save to any valid log file. The file doesn't have to be called "Archive". All entries to be archived are deleted after archiving. VIEW COMMENTS 5-7 ───────────────────────────────────────────────────────────────────── Psion <V> or space bar (If item has comments) You can view the comments attached to a saved entry by pressing the space bar. The small flipped page icon shows which items have comments. If an item has no comment, and you want to add one, choose "Update", and enter your comments there. When viewing comments using the space bar, you can edit the comments by pressing the space bar again, or by pressing the menu key and choosing "Edit". TOTAL BY ITEM Section 6 - Report 6-1 ───────────────────────────────────────────────────────────────────── Psion Use this option to get a total of selected items by date. This option lets you select items by search clue and by date. SELECT FILTER 6-2 ───────────────────────────────────────────────────────────────────── Psion<f> Use this option to limit the total charges on the bottom of the screen to a certain item. (Note: Use Wildcards *? ) Use Psion Shift<space bar> to set the filter back to All. PRINT Section 7 - Special 7-1 ───────────────────────────────────────────────────────────────────── Psion Printing is allowed in text mode. As long as you have a printer that can accept just plain text, you can print directly to printer. If not, you can print to file, open up the file in Word, and print from Word. . Choose PRINT from the menu . Choose the method (Printer or File) . If printing to File, enter a filename. (file is saved to the Word directory on the Internal drive.) VIEW BY HOURS - HOURS/MINUTES 7-2 ───────────────────────────────────────────────────────────────────── Psion Shift<V> There are two ways of viewing the elapsed time for an entry in the Log View. ■ 02:30 - Hours:Minutes ■ 2.5 hrs Each can be useful in different cases. An Attorney may charge you 1.2 hrs. This may be confusing if you're seeing it in the Log View as 12 minutes. This way you don't have to bring up the calculator to see how much 1.2 hours really is. CALCULATOR 7-3 ───────────────────────────────────────────────────────────────────── Psion Shift<C> or zero key Brings up a calculator for doing simple calculations. Note that the calculator can be moved around the screen by pressing the arrow keys. This won't work while viewing a result. Pressing the space bar will bring it back to it's default position. Press M while viewing a result to store the number to memory. The Calculator position will be remembered the next time you call it up. ZOOM 7-4 ───────────────────────────────────────────────────────────────────── Psion<Z> The Timer has two possible font sizes. Use the Zoom option to change between the sizes. EXIT LOG 7-5 ───────────────────────────────────────────────────────────────────── Psion<X> Use this option to exit the program. Any active timers are saved. BANKER Section 8 - Banker 8-1 ───────────────────────────────────────────────────────────────────── Working with Banker To make Logit.opa show up on Banker's menu, rename it to Banktime.opa, and make sure it is in an \App directory. (Banker 2.0 only) When Banker is running, pressing the Escape key in LOG-IT! will jump back to Banker. It will not shut down LOG-IT!. The LOG-IT! program will continue to run. If you are not running Banker, the LOG-IT! program will not attempt to jump to Banker. SPECIAL KEY COMMANDS 8-2 ───────────────────────────────────────────────────────────────────── LOG-IT! has some special hot keys to make certain features faster to get to. Here's a list of them. Timer View: ■ E or L Brings up the Edit Database dialog (both views) ■ R Reset Timer to Zero ■ Tab Current Timer Info, or Expand Countdown timer window ■ Space Add Comments ■ Del Stop Timer ■ Esc Jump to Banker 2.x, if running. ■ P Pause/Resume Timer ■ O Turn Machine Off ■ - Set Preferences (both views) ■ 1-6 Jump to a certain Timer window, pausing or resuming it Log View ■ Space Brings up exploding Comments Window. Hit Space again to edit ■ Tab Calendar ■ 0 Calculator ■ Esc Jump to Banker 2.x, if running. ■ Psion<space> Open default Log File ■ Psion Shift<space> Sets Filter to All