Netware Super Library/Netware Super Library.iso/ibm_lan/manageit/manual.inf

OS/2 Help File | 1995-06-28 | 83.3 KB | 290 lines

ΓòÉΓòÉΓòÉ 1. Introduction ΓòÉΓòÉΓòÉ

    MANAGEIT
     "The space is out there"


   Manage LAN Server Home Directories

MANAGEIT is a IBM Lan Server utility for administering of Home Directories. It
provides access and regulation to guarantee "the space is out there".

MANAGEIT, an IBM Lan Server utility for administering home directories, can
assist yoy in insuring "the space is out there". Administrators now have a
utility to access the content of users' home directories and inform them of
files that are inappropriate, illegal or vintage.

MANAGEIT accesses the content of each user's home directory. Analysis provides
for selection by size, date or name.  Memos or networked messages with the
administrator's suggested list of inappropriate files can be generated for each
user requesting removal.

Clean up confusion and enforce limits.  Take control of home directory
expansion and abuse with MANAGEIT and guarantee "the space is out there".


ΓòÉΓòÉΓòÉ 2. COPYRIGHT and Acknowledgments ΓòÉΓòÉΓòÉ

     Copyright (C) 1994,1995
    Client Server Networking Inc
       P.O. Box 370111
    West Hartford Ct 06137-0111
       [phone]

Acknowledgements and trademarks

MANAGE-IT Uses the VisPro/Reports Dynamic Link Library. Copyright HockWare,
Inc. 1995 All rights reserved.

IBM, OS/2, and LAN Server are registered trademarks of International Business
Machines.

All other trademarks are the property of their respective owners and are hereby
acknowledged.


ΓòÉΓòÉΓòÉ 3. Why you need MANAGEIT: ΓòÉΓòÉΓòÉ

Home directories provide an extension of hard disk capability for LAN users.
For diskless machines the entire resource. machines.  Disregarding this single
exception what are the normal uses?

o Archive storage
o Program and application storage
o Miscellaneous files considered temporary.
o Shared data

This storage space is not infinite and in most cases needs to be managed to
contain it. Prior to release 4.0 of the IBM LAN SERVER there was no ability to
fix a limit that controlled excessive utilization.  What are the abuses that
may be occurring in assigned home directories?

o Archive storage - Aging may produce a fine wine. Data on the other hand may
  become useless or can even adversely effect good business decisions.
  Everyone has a heard stories of business loses caused by invalid data.
o Program and application storage - The issue is licensing. If you are required
  or are attempting to limit the usage of "extra" copies of licensed programs
  the concern is how many are there without your knowledge?
o Miscellaneous files considered temporary - Temporary files have a habit of
  becoming permanent. The best example is an installation of an application
  that does not "clean-up" after itself.  Another example is the January 1992
  monthly sales extract that is still around years later.


ΓòÉΓòÉΓòÉ 4. The big picture: ΓòÉΓòÉΓòÉ

MANAGEIT is a series of interelated programs to collect and process the
information about your users home directories and their content. MANAGEIT also
provides for automated operations by providing a command line interface for
selected programs. All programs except NOTIFY have been provided with this
interface.

ACCESS - provides for the collection of home directory detail, home directory
print and user list print.

BILL IT - provides for printing a register and the exporting of billing data.

DUPLICATES - provides for printing the summary and full reports on duplicate
files.

FILTER - provides for creating a EXTRACT file using a pre defined filter
profile.


ΓòÉΓòÉΓòÉ 5. Access: ΓòÉΓòÉΓòÉ

Access requires that you be logged onto a server as an administrator. Its main
function is to access the server through API calls to provide a list of users
who have home directories and the files they contain. The functions provided
are:

IBM CHKSTOR Utility

You may execute the IBM Lan Server Utility CHKSTOR. It will provide a listing
of all users who have a home directory with a limit set. If you have chosen not
to set limits there will be no report.

This facility is for your convenience. MANAGEIT does not require any data
provided by this utility.

To execute CHKSTOR by server:

 1. Logon to your Lan Sever as an administrator.

 2. Select a server. By selecting the Domain Controller you will access all
    users.

 3. Press the IBM CHKSTOR Utility button. During the process a the file
    <servername>.CHK is created. It contains the report created by this
    utility. You may access this report at any time by opening the DAT folder
    and double clicking on the <servername>.CHK file you desire. This will
    cause the E-Editor to be loaded with the report.

Access User List

Any analysis of home directory content must begin with a list of users who have
home directories. To obtain the access list:

 1. Logon to your Lan Sever as an administrator.

 2. Select a server. Select the Domain Controller to obtain information if you
    have multiple domains.

 3. Press the Access User List button. During the process the file
    <servername>.USR is created. It contains a list of all defined users.
    During this process you will be asked if you wish to access detail
    information for each user. By selecting the YES option a detail file
    <servername>.DTL is created. This file will be used for later analysis. If
    your home directories' definitions change infrequently you may reuse the
    the user information just created by simply selecting Reaccess User Detail
    to refresh the detail information for analysis. You may edit the user list
    to break it into departments or function fo easier management.

Reaccess User Detail

The analysis of home directory content requires a detail list of their content.
To Reaccess a detail list:

 1. Logon to your Lan Sever as an administrator.

 2. Press the Reaccess User Detail button. You will be required to select the
    <servername>.USR for the detail required. A detail file <servername>.DTL
    will be created created. This file will be used for later analysis.

View\print User list:

Access User List will create a file <servername>.USR that contains a list of
all users with home directories. The printed report displays by user the
assignment, limits, server location, and paths of each home directory.

 View\print user detail:

The file <servername>.DTL is created when you Access the user list or Reaccess
User Detail contains information about all the files in users directories. The
printed report contains the date, size, and name of files located in each users
Home directory.


ΓòÉΓòÉΓòÉ 6. Filter: ΓòÉΓòÉΓòÉ

The Filter program uses the data collected by the Access program. It provides
the ability to reduce or select files from the users home directory. This
selection may be by date, size or name. You may delete users or files manually
before or after the extract is created. The resulting extract is saved for
reports, billing, or duplicate analysis. You may save your selection criteria
for future use once you have found the proper mix.

The left List Box (Original Detail) allows you to remove users or files from
being considered by the filter process. The EXTRACTED DETAIL list box contains
the users and their files that have been passed through the filter process.

Setting Filters:

These critera should be set before the Extract button is pressed. You may retry
filter criteria multiple times to find the proper combination.

After the proper extract critera has been determined you may save these
definitions for future use.

The following filters may be set:

 1. By Date - The date is in MM/DD/YY format and selection can include files
    created before or after that date.

 2. By Size - The size in Bytes of files to be included be greater or lesser
    than this value.

 3. By a 1 to 8 character string - You may select specific strings to include
    or exclude from the extract. All file names for a FAT system are upper
    case. If you use HPFS and are expecting lower case names uncheck the "Upper
    case only" checkbox. The string can occur anywhere in the filename.


ΓòÉΓòÉΓòÉ 7. Notify: ΓòÉΓòÉΓòÉ

The notify program provides the facility to create/edit text to be sent
electronically as a note or printed as a letter. The notice may contain a list
of files that you determined in the FILTER process that should seriously be
considered for removal from home directory storage.

The supplied mechanism is for the IBM LAN SERVER. An exit is provided to
replace this service with another of your choice.

This exit can also be used to place a copy of the note and the file list in the
users home directory. The supplied REXX programs will move the file and display
the note to the user prompting them by file to delete each one.

 An example Notify letter is:


ΓòÉΓòÉΓòÉ 8. Bill It: ΓòÉΓòÉΓòÉ

Provides for creation of a register to bill for used space. There is a
provision to export billing information for use in another charge back process.

The BILL IT register contains the following billing information by user:


ΓòÉΓòÉΓòÉ 9. Duplicates: ΓòÉΓòÉΓòÉ

Find Duplicates will produce a detail or full sorted report.  Organized by
filename, size and date it provides information related to duplicate files in
Home Directories. You may perform limited editing of the input before the
report is generated. The sorted data of all user files may be optionally saved
for your use.

Full Duplicates Report:

Summary Duplicates Report:


ΓòÉΓòÉΓòÉ 10. Other products: ΓòÉΓòÉΓòÉ

CHECKIT

WATCHIT


ΓòÉΓòÉΓòÉ 10.1. CHECKIT: ΓòÉΓòÉΓòÉ

  CHECKIT
   "take charge"

 CHECKIT for IBM LAN SERVER to " take charge". CHECKIT monitors all your
servers.  Continually updated graphics provide a visual display of
availability. If during the polling process a server becomes inoperative,
CHECKIT will send a message and/or call your BEEPER. Click a server ICON to get
the current status of shares, users, and response. Selectively trace any
server's activity and graph mean response, sessions, shares, bytes transferred,
print jobs, big buffer and request buffer allocations.  Statistical data is
exportable for use in your favorite spreadsheet or database for further
analysis or archiving.


ΓòÉΓòÉΓòÉ 10.2. WATCHIT: ΓòÉΓòÉΓòÉ

  WATCHIT
  "Make your server serve"

Tune IBM LAN SERVER. "Make your server serve" Collect statistics about resource
and user activity.  Easily analyze them and improve performance and anticipate
capacity problems.

WATCHIT automates collection of IBM LAN SERVER capacity and performance
statistics. WATCHIT will help you quickly and easily improve performance and
anticipate capacity problems. Collection may be automated at the server or
manually controlled from your desktop.  Thresholds will generate warning
messages during data collection or notification via generic alerts, NET.ERR
logging or simple messages.  WATCHIT graphs mean response, sessions, shares,
bytes transferred, print jobs, big buffer and request buffer allocations.
Graphs direct you to the detail information needed to improve performance and
expand capacity. IBMLAN.INI parameters can be compared to the collected
statistics to assist you in making the proper settings.  Session analysis
provides information to determine the number of connections required and file
opens.  Analyze ALIAS access.  Statistical data is exportable for use in your
favorite spreadsheet or database for further analysis or archiving.  The
on-line manual includes operation suggestions to help you "make your server
serve".