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---------------------------------------------------------------------------- | | | | | | | | | Oxford ∙ Easy ∙ Mail (v3.4) | | --------------------------- | | | | Electronic Mail Program for Novell Netware(c) | | | | | | | | | | | | | | | | | | | | Administrator's Guide | | | | | | | | | | | | | | | | | | | | Copyright (c) 1990, Oxford Systems | | 97 Dennison | | Oxford, MI 48371 | | | ---------------------------------------------------------------------------- Oxford Easy Mail Documentation ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Copyright Notice ----------------- Copyright (c) 1990, Oxford Systems. All rights reserved. License Agreement ----------------- By using this product you agree to be bound by all the conditions and terms of this contract. If any provision within this license agreement is found to be void, invalid, or unenforceable, it will not affect the validity of the balance of this agreement, which shall remain valid and enforceable according to its terms and conditions. Oxford Systems authorizes you to make archival copies of the software for the sole purpose of backing up your software protecting your investment from loss. Duplication of the software for any other purpose constitutes a violation of this agreement. Limited Warranty ---------------- Oxford Systems warrants the physical diskette and documentation to be free of defects in materials and workmanship for a period of 60 days from the date of purchase. In the event of notification within the warranty period of defects in material or workmanship, Oxford Systems will replace the defective diskette or documentation. The remedy for breach of this warranty shall be limited to replacement, and shall not encompass any other damages, including but not limited to loss of profit, special, incidental, consequential, or other similar claims. Oxford Systems specifically disclaims all other warranties, expressed or implied, including but not limited to, implied warranties of merchantability and fitness for a particular purpose with respect to defects in the diskette and documentation, and the program license granted herein, in particular, and without limiting operation of the program license with respect to any particular application, use, or purpose. In no event shall Oxford Systems be liable for any loss of profit or any other commercial damage, including but not limited to special, incidental, consequential, or other damages. Updates and Revisions --------------------- Oxford Systems reserves the right to modify and/or enhance Oxford Easy Mail and its documentation without obligation to notify any person of such changes. Trademark Acknowledgement ------------------------- Netware is a trademark of Novell, Inc. Oxford Easy Mail Documentation ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Files on the Diskette --------------------- The Oxford Easy Mail .ZIP file should contain the following files: READ.ME! A file containing information which should be read first EASYMAIL.DOC Administrator and User Documentation MAIL.EXE The Oxford Easy Mail program CHKMAIL2.EXE Programs to check for new mail one for Netware 286 CHKMAIL3.EXE and one for Netware 386 OEMHELP1-7.HLP Seven Help files Installation Steps ------------------ 1. Login as Supervisor 2. Copy MAIL.EXE, CHKMAIL2.EXE or CHKMAIL3.EXE, and *.HLP to SYS:PUBLIC example: copy a:mail.exe f:\public <Enter> 3. Flag all files to be shareable, read-only example: flag oem*.hlp /share /read-only flag oem*.hlp sro (Netware 386) 4. Make SURE each intended mail user has a Full Name in SYSCON. Enter the name in Last Name, First Name order (i.e. Studebaker, Iggy). To exclude a user (such as print servers) merely begin their Full Name with an asterisk. Groups can also be excluded this way. 5. Trustee Rights for Group Everyone MUST include SYS:MAIL [ WOC ] (Netware 386) SYS:MAIL [ C ] 6. To check for new mail at login time, add the following line to the user login script or system login script: #chkmail2 (Netware 2.x) #chkmail3 (Netware 3.x) If a user has mail waiting, a screen pops up to tell them so. That's it! When a user starts up Mail, the program looks for mail files in their userid directory (which Netware creates automatically for every user). If there are no mail files, they are instantly created and an item welcoming them is placed in their Incoming Mailbox. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Administrator's Guide Page 1 Oxford Easy Mail Documentation ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Mail File Maintenance --------------------- For peak efficiency and access speed, maintenance should occasionally be performed on the mail files. Maintenance can be performed as often as desired but we recommend at least twice a year. When Maintenance is performed, every SYS:\MAIL\ directory is checked for the existence of mail files. If they exist (and if they are not being used), data from the files are saved, the files are re-created, and the data are replaced. On average, this process takes around 5 seconds per user - depending on the amount of mail in the files and the speed of the machine on which this task is performed. The Maintenance program is not included in this Shareware version, but is provided, along with the latest version, and a printed manual when you purchase Oxford Easy Mail. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Administrator's Guide Page 2 ========================================================================== = = = = = = = I n v o i c e = = ------------- = = = = = = Remit To: From: = = = = Oxford Systems ______________________________ = = = = 97 Dennison ______________________________ = = = = Oxford MI, 48371 U.S.A. ______________________________ = = = = (313) 628-2672 ______________________________ = = = = = = = = Contact Individual: = = ______________________________ = = = = ______________________________ = = = = = = = = = = Note: Oxford Easy Mail is priced on a "Per Server" basis, for = = unlimited users. Registration entitles you to a printed = = manual, a disk with the latest version of the software, = = and notice of updates. = = = = = = = = Qty Unit Price Total = = = = ___ Oxford Easy Mail (v3.4)................. $149.00 ________ = = = = 4% Tax (MI Only) .................................... ________ = = = = Postage & Handling .................................... $ 3.50 = = = = Total: __________ = = = = = = = = Please circle preferred disk format: = = = = = = 5 1/4" 3 1/2" = = = = = ========================================================================== ------------------------------------------------------------------------------ | | | | | | | | | Oxford ∙ Easy ∙ Mail (v3.4) | | --------------------------- | | | | Electronic Mail Program for Novell Netware(c) | | | | | | | | | | | | | | | | | | | | User Manual | | | | | | | | | | | | | | | | | | | | Copyright (c) 1990, Oxford Systems | | 97 Dennison | | Oxford, MI 48371 | | | ------------------------------------------------------------------------------ Oxford Easy Mail Documentation ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Copyright Notice ----------------- Copyright (c) 1990, Oxford Systems. All rights reserved. License Agreement ----------------- By using this product you agree to be bound by all the conditions and terms of this contract. If any provision within this license agreement is found to be void, invalid, or unenforceable, it will not affect the validity of the balance of this agreement, which shall remain valid and enforceable according to its terms and conditions. Oxford Systems authorizes you to make archival copies of the software for the sole purpose of backing up your software protecting your investment from loss. Duplication of the software for any other purpose constitutes a violation of this agreement. Limited Warranty ---------------- Oxford Systems warrants the physical diskette and documentation to be free of defects in materials and workmanship for a period of 60 days from the date of purchase. In the event of notification within the warranty period of defects in material or workmanship, Oxford Systems will replace the defective diskette or documentation. The remedy for breach of this warranty shall be limited to replacement, and shall not encompass any other damages, including but not limited to loss of profit, special, incidental, consequential, or other similar claims. Oxford Systems specifically disclaims all other warranties, expressed or implied, including but not limited to, implied warranties of merchantability and fitness for a particular purpose with respect to defects in the diskette and documentation, and the program license granted herein, in particular, and without limiting operation of the program license with respect to any particular application, use, or purpose. In no event shall Oxford Systems be liable for any loss of profit or any other commercial damage, including but not limited to special, incidental, consequential, or other damages. Updates and Revisions --------------------- Oxford Systems reserves the right to modify and/or enhance Oxford Easy Mail and its documentation without obligation to notify any person of such changes. Trademark Acknowledgement ------------------------- Netware is a trademark of Novell, Inc. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Oxford Easy Mail Documentation ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Table of Contents ------------------------------------------------------------------- Section Page ---------------------- ----- 1. Starting Oxford Easy Mail ........ 1 2. The Main Screen .................. 2 3. The Incoming Mailbox ............. 6 4. The Outgoing Mailbox ............. 9 5. The File Cabinet ................. 12 6. Editing Mail ..................... 16 7. Sending/Forwarding Mail .......... 20 8. Printing Mail .................... 24 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Table of Contents Oxford Easy Mail Documentation ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Starting Oxford Easy Mail ------------------------- From the command line or from a menu, Oxford Easy Mail is started up with the command; MAIL Remember, DOS is not case sensitive, so you may enter these commands in upper or lower case. When Oxford Easy Mail is loading the screen looks something like this; -------------------------- Oxford ∙ Easy ∙ Mail (v3.4) ------------------------- -------------------------------------------------------------------------------- ---------- Loading... --------- | | | Please wait a moment... | | ------ | | |:: | | | ------ | ------------------------------- User: Iggy Studebaker Connection: 3 Date: 10/05/90 Time: 08:44am There is no installation or set-up required for each new mail user. The first time a new user runs Oxford Easy Mail, all necessary files are created automatically, and the user selects a default video mode upon entering the program. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Section: 1. Starting Oxford Easy Mail Page 1 Oxford Easy Mail Documentation ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ The Main Screen --------------- The Main Screen looks something like this; -------------------------- Oxford * Easy * Mail (v3.4) -------------<F1> Help- --Incoming Mail---Outgoing Mail---File Cabinet---1-Liner---Video---Quit------- ------------------ Incoming Mailbox (10/11) ------------------- |Read|Received From Subject Date/Time Rcvd | | √ Wolfgang Mozart Vacation Plans 10/02/90 08:12am | | √ Wolfgang Mozart Applications 10/02/90 04:26pm | | √ Johann Strauss (R)Novell acct #s 10/02/90 04:38am | | Johanne S. Bach Fri. Meeting 10/03/90 01:53pm | | √ Franz Haydn Customer Mailer 10/04/90 11:26am | | √ Wolfgang Mozart Sales Reports 10/04/90 02:03pm | --------------------------------------------------------------- ------------------ Outgoing Mailbox (7/12) -------------------- |Ack |Sent To Subject Date/Time Sent | | √ D. Shostakovich Qrtly Reports 10/01/90 01:56pm | | √ Johann Strauss Novell acct #s 10/01/90 02:23pm | | George Handel Novell acct #s 10/01/90 02:23pm | | √ Franz Haydn Lunch Plans 10/02/90 04:07pm | | Igor Stravinsky Miscellaneous 10/03/90 08:55am | | √ Wolfgang Mozart Printer Ribbons 10/03/90 09:04am | --------------------------------------------------------------- User: Iggy Studebaker Connection: 3 Date: 10/05/90 Time: 08:44am Throughout this documentation we will refer to this as the Main Screen. The next three pages will describe the elements of the Main Screen and the Main Screen menu options, as well as the Oxford Easy Mail polling feature. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Section: 2. The Main Screen Page 2 Oxford Easy Mail Documentation ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Main Screen Elements -------------------- The Main Screen is made up of four elements; ======= 1 ======= 1 = Title and Menu lines | ---------- 2 | | ---------- | 2 = Incoming Mailbox | ---------- 3 | | ---------- | 3 = Outgoing Mailbox ------- 4 ------- 4 = User Information line 1 - Title and Menu lines ------------------------ The top line on the screen, or Title Line, displays the program name and version. The second line, or Menu Line, displays the currently available menu options. The highlighted letter of each option is the one which invokes the action. For example, pressing <I> at the Main Screen pops up the Incoming Mailbox. HINT: The first option of every menu may also be selected by pressing <Enter>. 2 - Incoming Mailbox -------------------- Mail which others have sent to you is stored in the Incoming Mailbox. 3 - Outgoing Mailbox -------------------- Mail which you have created is stored in the Outgoing Mailbox. 4 - User Information line ------------------------- Listed on the bottom line of the screen are several informational items. These include; * Your Full Name as stored on the Network * One or more Connection numbers for the workstation(s) where you are logged in. * Today's Date (based on File Server date) * Current Time (based on File Server time) ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Section: 2. The Main Screen Page 3 Oxford Easy Mail Documentation ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Main Screen Menu ---------------- -------------------------- Oxford * Easy * Mail (v3.4) -------------<F1> Help- --Incoming Mail---Outgoing Mail---File Cabinet---1-Liner---Video---Quit------- The six options on the Main Screen menu are explained below: Incoming Mail ------------- Brings up the Incoming Mailbox Screen. Please see Section: 3. The Incoming Mailbox for additional information. Outgoing Mail ------------- Brings up the Outgoing Mailbox Screen. Please see Section: 4. The Outgoing Mailbox for additional information. File Cabinet ------------ Brings up the File Cabinet Screen. Please see Section: 5. The File Cabinet for additional information. 1-Liner ------- Allows the user to send a Novell "Send" style message to other mail users. Selecting '1-Liner' brings up a window that looks like this: ---------------- Send a One Line Message ---------------- | | | Enter Message: _____________________________________ | | | --------------------------------------------------------- Enter a message in the space provided. Press <Enter> when finished. The regular Send window will appear, and one or more recipients may be selected. See Section 8 - Sending/Forwarding Mail for more information on sending. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Section: 2. The Main Screen Page 4 Oxford Easy Mail Documentation ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Video ----- Allows the user to select Color vs Monochrome and exploding/shadowed vs plain/fast windows. The Fast selections are often preferable for slower machines and when dialing into your network via modem. Selecting 'Video' brings up a window that look like this: -- Select Video Display -- | | | Color/Exploding | | Color/Fast | | Monochrome/Exploding | | Monochrome/Fast | | | -------------------------- Simply select the desired option from this menu. The screen will adjust and the setting will be stored in the configuration file. New mail users will be asked to select a Video Display setting the first time they run the Mail program. Quit ---- Exits program Polling Feature --------------- A primary feature of Oxford Easy Mail is that it automatically polls for new mail and acknowledgements approximately every five seconds when the Main Screen is displayed. When someone sends you mail, you will receive a notification message at the bottom of the screen. When you press <Ctrl-Enter> to remove the message, within five seconds the Incoming Mailbox will be redrawn and the Incoming Mailbox Statistics will be updated. When a new acknowledgement is received, no message appears, but within five seconds the Outgoing Mailbox will be redrawn and the Outgoing Mailbox Statistics will be updated. If you happen to be in a Mailbox or the File Cabinet when new mail or an acknowledgement is received, within five seconds of the time you return to the Main Screen polling will occur. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Section: 2. The Main Screen Page 5 Oxford Easy Mail Documentation ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ The Incoming Mailbox Screen --------------------------- The Incoming Mailbox Screen looks something like this; -------------------------- Oxford * Easy * Mail (v3.4) -------------<F1> Help- --View---Reply---Forward---Print---Move->File Cab.---Delete---Quit------------ ------------------ Incoming Mailbox (10/11) ------------------- |Read|Received From Subject Date/Time Rcvd | | √ Wolfgang Mozart Vacation Plans 10/02/90 08:12am | | √ Wolfgang Mozart Applications 10/02/90 04:26pm | | √ Johann Strauss (R)Novell acct #s 10/02/90 04:38am | | Johanne S. Bach Fri. Meeting 10/03/90 01:53pm | | √ Franz Haydn Customer Mailer 10/04/90 11:26am | | √ Wolfgang Mozart Sales Reports 10/04/90 02:03pm | | √ Johannes Brahms Lotus Upgrade 10/05/90 09:25am | | √ Johanne S. Bach ** Holidays ** 10/05/90 10:54am | | √ Johann Strauss Statements 10/05/90 02:22am | | √ Johanne S. Bach Fax paper 10/06/90 01:53pm | | √ Hector Berlioz AP/AR question 10/06/90 03:49pm | | | | | | | | | | | | | | | --------------------------------------------------------------- Throughout this documentation we will refer to this as the Incoming Mailbox Screen. Unlike the Main Screen, the Incoming Mailbox Screen has an active light-bar menu. With the exception of Quit, all of the Incoming Mailbox menu options refer to the currently highlighted mail item. The next two pages will describe the elements of the Incoming Mailbox Screen and the Incoming Mailbox Menu options. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Section: 3. The Incoming Mailbox Page 6 Oxford Easy Mail Documentation ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Incoming Mailbox Screen Elements -------------------------------- The Incoming Mailbox Screen is made up of five elements; ======= 1 ======= 1 = Title and Menu lines | -2-3-4-5- | | | | | 2 = Read indicator | | | | | --------- | 3 = Received From name ----------------- 4 = Subject of the item 5 = Date/Time Rcvd 1 - Title & Menu lines ---------------------- The top line on the screen, or Title Line, displays the program name and version. The second line, or Menu Line, displays the currently available menu options. The highlighted letter of each option is the one which invokes the action. For example, pressing <V> at the Incoming Mailbox Screen lets you View your mail. HINT: The first option of every menu may also be selected by pressing <Enter>. 2 - Read indicator ------------------ A Check mark appears in this column if you have Viewed the current item. 3 - Received From name ---------------------- The Full Name of the user who sent you the item appears in this column. 4 - Subject of the item ----------------------- The subject of the item as entered by the sender appears in this column. (R) preceding the Subject means that the item is a Reply to mail you previously sent. (F) preceding the Subject means that the item was Forwarded to you. 5 - Date/Time Rcvd ------------------ The date and time (based on the network's date and time) that the item was sent to you. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Section: 3. The Incoming Mailbox Page 7 Oxford Easy Mail Documentation ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Incoming Mailbox Menu --------------------- -------------------------- Oxford * Easy * Mail (v3.4) -------------<F1> Help- --View---Reply---Forward---Print---Move->File Cab.---Delete---Quit------------ There are seven options on the Incoming Mailbox menu. The options are selected by typing the highlighted letter, or by pressing <Enter> to select the first menu option. The Incoming Mailbox options are explained below. View ---- Allows you to see (but not edit) the contents of a mail item. Reply ----- Allows you to edit a mail item and then AUTOMATICALLY sends it back to the original sender. This is useful when you receive mail which requires a point- by-point reply. Forward ------- Allows you to forward a copy of an item to other user(s). A line indicating who has forwarded the item is inserted at the top of the text and the ORIGINAL sender's full name stays with the item. Print ----- Allows you to print an item to a printer, or to a disk file. Also allows you to modify your personal print settings. Please see Section 8. Printing Mail for additional information. Move->File Cab. --------------- Allows you to move mail from active storage in the Incoming Mailbox to the less active storage of the File Cabinet. This helps keep your mailbox clean. Please see Section 5. The File Cabinet for additional information. Delete ------ Allows you to Delete mail items. When you select Delete, a dialog box pops up to verify your choice. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Section: 3. The Incoming Mailbox Page 8 Oxford Easy Mail Documentation ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ The Outgoing Mailbox Screen --------------------------- The Outgoing Mailbox screen looks something like this; -------------------------- Oxford * Easy * Mail (v3.4) -------------<F1> Help- --Edit---Create---Send---Print---Move->File Cab.---Delete---Quit-------------- ------------------ Outgoing Mailbox (2/5) --------------------- |Ack |Sent To Subject Date/Time Sent | | √ D. Shostakovich Qrtly Reports 10/01/90 01:56pm | | √ Johann Strauss Novell acct #s 10/01/90 02:23pm | | George Handel Novell acct #s 10/01/90 02:23pm | | √ Franz Haydn Lunch Plans 10/02/90 04:07pm | | Igor Stravinsky Miscellaneous 10/03/90 08:55am | | | | | | | | | | | | | | | | | | | | | | | | | | | --------------------------------------------------------------- Throughout this documentation we will refer to this as the Outgoing Mailbox Screen. Unlike the Main Screen, the Outgoing Mailbox screen has an active light-bar menu. With the exception of Quit, all of the Outgoing Mailbox menu options refer to the currently highlighted mail item. The next two pages will describe the elements of the Outgoing Mailbox Screen and the Incoming Mailbox Menu options. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Section: 4. The Outgoing Mailbox Page 9 Oxford Easy Mail Documentation ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Outgoing Mailbox Screen Elements -------------------------------- The Outgoing Mailbox Screen is made up of five elements; ======= 1 ======= 1 = Title and Menu lines | -2-3-4-5- | | | | | 2 = Acknowledgement indicator | | | | | --------- | 3 = Sent To name ----------------- 4 = Subject of the item 5 = Date/Time Sent 1 - Title & Menu ---------------- The top line on the screen, or Title Line, displays the program name and version. The second line, or Menu Line, displays the currently available menu options. The highlighted letter of each option is the one which invokes the action. For example, pressing <E> at the Outgoing Mailbox Screen lets you Edit your mail. HINT: The first option of every menu may also be selected by pressing <Enter>. 2 - Acknowledgement indicator ----------------------------- A Check mark appears in this column if the recipient has Viewed the current item. 3 - Sent To name ---------------- The Full Name of the recipient appears in this column. 4 - Subject of the item ----------------------- The subject of the item as entered by you appears in this column. An (R) preceding the Subject means that the item is a Reply to mail you previously received. An (F) preceding the Subject means that the itenm has been Forwarded to you. 5 - Date/Time Sent ------------------ The date and time (based on the network's date and time) that the item was sent. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Section: 4. The Outgoing Mailbox Page 10 Oxford Easy Mail Documentation ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Outgoing Mailbox Menu --------------------- -------------------------- Oxford * Easy * Mail (v3.4) -------------<F1> Help- --Edit---Create---Send---Print---Move->File Cab.---Delete---Quit-------------- There are seven options on the Outgoing Mailbox menu. The options are selectable by typing the highlighted letter, or by pressing <Enter> to select the first menu option. The Outgoing Mailbox options are explained below. Edit ---- Allows you to Edit the contents of a mail item. Please see Section 6. Editing Mail for additional information. Create ------ Allows you to Create a new mail item. Send ---- Allows you to Send a copy of an item to other user(s). If the recipent(s) are logged in, they receive a message on their screen indicating that you have sent them mail. If they are not logged in, you will be informed that the recipient is not logged in and therefore will not receive the on-screen message. In this case, the recipient may not know they have mail waiting until they login and check for mail. Print ----- Allows you to print an item to a printer, or to a disk file. Also allows you to modify your personal print settings. Please see Section 8. Printing Mail for additional information. Move->File Cab. --------------- Allows you to move mail from active storage in the Incoming Mailbox to the less active storage of the File Cabinet. This helps keep your mailbox clean. Please see Section 5. The File Cabinet for additional information. Delete ------ Allows you to Delete mail items. When you select Delete, a dialog box pops up to verify your choice. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Section: 4. The Outgoing Mailbox Page 11 Oxford Easy Mail Documentation ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ The File Cabinet Screen ----------------------- The File Cabinet is made up of one or more File Folders. A Folder called MAIN.FF is automatically created for all mail users, and may not be deleted. Folders may be Opened, Created, or Deleted by selecting File Cabinet at the main Main Screen. The File Folder menu looks something like this; -------------------------- Oxford ∙ Easy ∙ Mail (v3.4) -------------<F1> Help- --Open---Create---Delete----Quit---------------------------------------------- -- File Folders ---------- Incoming Mailbox (10/11) ------------------- | | ved From Subject Date/Time Rcvd | | MAIN.FF | ang Mozart Vacation Plans 10/02/90 08:12am | | PERSONAL.FF | ang Mozart Applications 10/02/90 04:26pm | ------------------ n Strauss (R)Novell acct #s 10/02/90 04:38am | | Johanne S. Bach Fri. Meeting 10/03/90 01:53pm | | √ Franz Haydn Customer Mailer 10/04/90 11:26am | | √ Wolfgang Mozart Sales Reports 10/04/90 02:03pm | --------------------------------------------------------------- ------------------ Outgoing Mailbox (7/12) -------------------- |Ack |Sent To Subject Date/Time Sent | | √ D. Shostakovich Qrtly Reports 10/01/90 01:56pm | | √ Johann Strauss Novell acct #s 10/01/90 02:23pm | | George Handel Novell acct #s 10/01/90 02:23pm | | √ Franz Haydn Lunch Plans 10/02/90 04:07pm | | Igor Stravinsky Miscellaneous 10/03/90 08:55am | | √ Wolfgang Mozart Printer Ribbons 10/03/90 09:04am | --------------------------------------------------------------- User: Iggy Studebaker Connection: 3 Date: 10/05/90 Time: 08:44am Open ---- Selects the currently highlighted Folder to be used. See below for details. Create ------ Allows user to create a new File Folder. The name must be unique. Delete ------ Allows the user to delete a File Folder. NOTE: All mail in the Folder will also be deleted!! ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Section: 6. The File Cabinet Page 12 Oxford Easy Mail Documentation ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ When a Folder is Opened, the screen looks something like this: -------------------------- Oxford ∙ Easy ∙ Mail (v3.4) -------------<F1> Help- --View---Print---Move->Mailbox---Delete---Quit-------------------------------- ----------------------------- File Folder (2) ------------------------------ |Received From Sent To Subject Date/Time Rd/St | |George Handel Iggy Studebaker Policies 10/01/90 09:31am | |Iggy Studebaker Johann Strauss (R)Word Processing 10/01/90 10:15am | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | ---------------------------------------------------------------------------- With the exception of Quit, all of the File Cabinet menu options refer to the currently highlighted mail item. The next two pages will describe the elements of the File Cabinet Screen and the File Cabinet Menu options. File Cabinet Screen Elements ---------------------------- The File Cabinet Screen is made up of five elements; ======= 1 ======= 1 = Title and Menu lines |--2--3--4---5--| || || 2 = Received From name || || |---------------| 3 = Sent To name ----------------- 4 = Subject of the item 5 = Date/Time Rd/St ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Section: 6. The File Cabinet Page 13 Oxford Easy Mail Documentation ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ 1 - Title & Menu lines ---------------------- The top line on the screen, or Title Line, displays the program name and version number. The second line, or Menu Line, displays the currently available menu options. The highlighted letter of each option is the one which invokes the action. For example, pressing <V> at the File Cabinet Screen lets you View your mail. HINT: The first option of every menu may also be selected by pressing <Enter>. 2 - Received From name ---------------------- The Full Name of the user who sent you the item appears in this column. 3 - Sent To name ---------------- The Full Name of the recipient appears in this column. 4 - Subject of the item ----------------------- The subject of the item as entered by the sender appears in this column. (R) preceding the Subject means that the item is a Reply to mail you previously sent. (F) preceding the Subject means that the item was Forwarded to you. 5 - Date/Time Rd/St ------------------- The date and time (based on the network's date and time) that the item was received by you (Incoming Mail) or sent by you (Outgoing Mail). File Cabinet Menu ----------------- -------------------------- Oxford ∙ Easy ∙ Mail (v3.4) -------------<F1> Help- --View---Print---Move->Mailbox---Delete---Quit-------------------------------- There are five options on the File Cabinet menu. The options are selectable by typing the highlighted letter, or by pressing <Enter> to select the first menu option. The File Cabinet options are explained below. View ---- Allows you to see (but not edit) the contents of a mail item. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Section: 6. The File Cabinet Page 14 Oxford Easy Mail Documentation ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Print ----- Allows you to print an item to a printer, or to a disk file. Also allows you to modify your personal print settings. Please see Section 9. Printing Mail for more detailed information. Move->Mailbox ------------- Allows you to move mail from the less active storage in the File Cabinet to the more active storage of the Incoming or Outgoing Mailbox. Delete ------ Allows you to Delete mail items. When you select Delete, a dialog box pops up to verify your choice. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Section: 6. The File Cabinet Page 15 Oxford Easy Mail Documentation ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ The Editing Screen ------------------ The Editing Screen looks something like this; -------------------------- Oxford * Easy * Mail (v3.4) -------------<F1> Help- ------------------------------------------------------------------------------ --------------------------------- Edit Mail -------------------------------- | From: Iggy Studebaker Subject: Theme Idea | | To: Ludwig Beethoven Sent: 10/02/90 04:29pm | ---------------------------------------------------------------------------- | | | Ludwig, | | | | How about something like da-da-da-duuuuuuum, | | da-da-da-duuuuuuum! | | | | It came to me in the shower this morning. See if you can make something | | out of it. | | | | Iggy | | | | | | | | | | | | | --- <Alt-S> to Save <Alt-P> to Reformat <Alt-D> to Delete a Line --- <Esc> to Abort <Alt-I> to Import from ASCII file Throughout this documentation we will refer to this as the Editing Screen. The next three pages will describe the elements of the Editing Screen and the various features available for editing. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Section: 6. Editing Mail Page 16 Oxford Easy Mail Documentation ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Editing Screen Elements ----------------------- The Editing Screen is made up of four elements; ======= 1 ======= 1 * Title line |-------2-------| ||-------------|| 2 * Mail Header || 3 || |---------------| 3 * Mail Text ------- 4 ------- 4 * Mail Text Menu 1 - Title Line -------------- The top line on the screen, or Title Line, displays the program name and version number. 2 - Mail Header --------------- This section of the screen displays the Received From name, Sent To name, Subject, and Date & Time Sent for the mail being edited. If this mail is being created, then the Sent To name and Date & Time Sent will be blank. 3 - Mail Text ------------- This section of the screen contains the text of your mail. The text will word wrap automatically and is limited to 64,000 characters. When the cursor is in this area, an indicator appears which displays the Insert/Overstrike status, and the Mail Text Menu appears. 4 - Mail Text Menu ------------------ When the cursor is in the Mail Text area, the Mail Text Menu appears. This menu lists some of the actions available while editing. A full list of keystrokes and their actions appears on Page 17. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Section: 6. Editing Mail Page 17 Oxford Easy Mail Documentation ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Editing Screen Notes -------------------- Editing the Subject ------------------- You may edit the Subject when you are editing mail created in your Outgoing Mailbox. (The Subject is not available for editing when use the Reply option in the Incoming Mailbox.) When you press <Enter>, or if you fill out the Subject completely, the cursor will jump down to the Mail Text area. Editing the Mail Text --------------------- The Mail Text area displays 15 lines at a time of up to 72 characters. It word wraps automatically and has a limit of 64,000 characters per mail item. If there are more than 15 lines in a given item, arrows appear on the left and right side of the Mail Text area, near the bottom. These arrows indicate that you will need to move the cursor to see the rest of the text. See the last page of this section for a listing of the Editing Screen keystrokes. Creating blank lines -------------------- Blank lines can be created in two ways; 1. Put the cursor at the end of the line above the desired location for the blank line. Press <Enter>. 2. Put the cursor at the beginning of the line where you want a new blank line. Press <Enter>. Reformatting paragraphs ----------------------- Pressing the <Enter> key is the same as a carriage return. A paragraph is any text between two carriage returns or between the beginning of the text and the first carriage return. When reformatting text with the <Alt-P>, remember that the reformatting takes place FROM THE POSITION OF THE CURSOR TO THE END OF THE PARAGRAPH. If you wish to reformat an entire paragraph, the cursor must be at the beginning of the paragraph. Aborting -------- When you press <Esc> to abort editing, one of two things will happen. If you have made no changes, you will immediately be returned to the Mailbox Screen from whence you came. If you have made changes, you will be asked to verify that you indeed wish to abort and lose the changes. If you answer 'No', you will be placed back in the Mail Text. If you answer 'Yes' the changes will be lost and you will be returned to the Mailbox Screen from whence you came. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Section: 6. Editing Mail Page 18 Oxford Easy Mail Documentation ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Editing Screen Keystrokes ------------------------- ****************************************************************** * Cursor Movement * * * * Keystroke Moves Cursor... * * ------------------ -------------------- * * <Left Arrow> left one character * * <Right Arrow> right one character * * <Up Arrow> up one line * * <Down Arrow> down one line * * * * <Ctrl-Left Arrow> left one word * * <Ctrl-Right Arrow> right one word * * * * <Home> to beginning of line * * <End> to End of line * * <PgUp> up one screenful * * <PgDn> down one screenful * * * * <Ctrl-Home> to top of screen * * <Ctrl-End> to bottom of Screen * * <Ctrl-PgUp> to beginning of text * * <Ctrl-End> to end of text * ****************************************************************** ****************************************************************** * Erasing Text * * * * Keystroke Erases... * * -------------- ---------------------------------- * * <Backspace> character to the left of cursor * * <Del> erase character at cursor position * * <Alt-D> entire line * ****************************************************************** ****************************************************************** * Other Commands * * * * Keystroke Effect... * * --------- -------------------------------------------------- * * <Ins> toggles between Insert and Overstrike modes * * <Tab> inserts 4 spaces (in Insert mode) or moves cursor * * over 4 spaces (in Overstrike mode) * * <Alt-S> saves text and quits back to the Mailbox Screen * * <Esc> aborts edit and quits back to the Mailbox Screen * * <Alt-P> reformats paragraph from cursor position to end of * * paragraph * * <Alt-I> imports text from an ASCII file * ****************************************************************** ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Section: 6. Editing Mail Page 19 Oxford Easy Mail Documentation ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Sending/Forwarding Mail ----------------------- Mail in your Outgoing Mailbox can be Sent to others. Mail in your Incoming Mailbox can be Forwarded to others. The screens and actions of Sending and Forwarding are the same. To simplify this discussion, the following refers to both Sending and Forwarding unless otherwise stated. The Send screen looks something like this; --<Alt-T> Tag/Untag One--- Oxford ∙ Easy ∙ Mail (v3.4) ------<A-Z> Quick Find- --<Alt-A> Tag/Untag All----------<Alt-G> Groups--------------<Alt-S> Send Mail --------------------------- Send To --(0/15)------------------- |Ack |Sent To | Bach, Johann S. |te/Time Sent | | √ D. Shostok| Beethoven, L. |/01/90 01:56pm | | √ Johann Str| Berlioz, H. |/01/90 02:23pm | | George Han| Brahms, J. |/01/90 02:23pm | | √ Franz Hayd| Chopin, F. |/02/90 04:07pm | | Igor Strav| Dvorak, A. |/03/90 08:55am | | | Handel, G. F. | | | | Haydn, F. J. | | | | Mozart, W. | | | | Scarlatti, D. | | | | Shostakovich, D. | | | | Strauss, R. | | | | Stravinsky, I. | | | | Studebaker, Iggy | | | | Tchaikovsky, P. | | | | Verdi, G. | | | ------------------------------ | | | | | --------------------------------------------------------------- Throughout this documentation we will refer to this as the Send Screen. The menu selections on the Send Screen are made a bit differently from those on the other screens. This is to prevent accidental Sending, and to maintain consistency on the Send menu. On the Send Screen, one or more recipients may be selected to receive the highlighted mail item. The next three pages will describe the elements of the Send Screen and the Send Screen Menu options. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Section: 7. Sending/Forwarding Mail Page 20 Oxford Easy Mail Documentation ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Send Screen Elements -------------------- The Send Screen is made up of four elements; ╒====== 1 ======╕ 1 = Title and Menu lines | --2-3-4-- | | | | | | | 2 = Tag column | | ----- | | | --------- | 3 = Full Names of Mail users ----------------- 4 = Tag Statistics 1 - Title & Menu lines ---------------------- The top line on the screen, or Title Line, displays the program name and version number. The second line, or Menu Line, displays the currently available menu options. The highlighted letter of each option is the one which invokes the action. For example, pressing <Alt-T> at the Send Screen lets you Tag a name. HINT: The first option of every menu may be also selected be pressing <Enter>. 2 - Tag Column -------------- An asterisk in this column indicates that a name has been Tagged to receive a copy of the highlighted mail item. 3 - Full Names of mail users ---------------------------- The names in this column are the Full Names of users as entered in the Novell Syscon utility, usually by your network administrator. 4 - Tag Statistics ------------------ The Tag Statistics indicate how many names have been tagged out of the total number available. For example, assuming there are a total of 20 names on the Send list; Number of names Tagged Tag Statistics Display ---------------------- ---------------------- 0 (0/20) 3 (3/20) 10 (10/20) The Send window can only display 18 names at a time, so the Tag Statistics can tell you if there are names tagged (or untagged) that are not currently visible in the window. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Section: 7. Sending/Forwarding Mail Page 21 Oxford Easy Mail Documentation ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Send/Forward Menu ----------------- --<Alt-T> Tag/Untag One--- Oxford ∙ Easy ∙ Mail (v3.4) ------<A-Z> Quick Find- --<Alt-A> Tag/Untag All----------<Alt-G> Groups--------------<Alt-S> Send Mail There are five options on the Send/Forward menu. The options are selectable by typing the highlighted letter, or by pressing <Enter> to select the first menu option. The Incoming Mailbox options are explained below. Tag/Untag One ------------- Position the cursor on the desired name. To toggle the Tag mark (which is an asterisk) press <Alt-T> or <Enter>. Do this once and the Tag mark appears. Do it again and the Tag mark disappears, thereby untagging the name. You can continue to Tag or Untag as many names as you wish. Tag/Untag All ------------- Press <Alt-A> to Tag or Untag all names on the list. You can verify the results of your action by checking the Tag Statistics. Quick Find ---------- You can quickly move through the list of names by typing the first letter of a desired name. For example, pressing the letter <S> will move the cursor immediately to the first name in the list that begins with that letter. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Section: 7. Sending/Forwarding Mail Page 22 Oxford Easy Mail Documentation ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Tagging Group Members --------------------- If you wish to Tag members of one or more Novell Groups, pressing <Alt-G> will bring up a menu of Group names that looks something like this; --<Alt-T> Tag Group------- Oxford ∙ Easy ∙ Mail (v3.4) ------<A-Z> Quick Find- ------------------------------------------------------------------------------ --------------------------- Send To --(0/15)------------------- |Ack |Sent To | Bach, ------------- Groups ------------ | | √ D. Shostak| Beetho| All Users |m | | √ Johann Str| Berlio| Baroque Composers |m | | Geroge Han| Brahms| Classical Composers |m | | √ Franz Hayd| Chopin| Modern Composers |m | | Igor Strav| Dvorak| Romantic Composers |m | | | Handel--------------------------------- | | | Haydn, F. J. | | | | Mozart, W. | | | | Scarlatti, D. | | | | Shostakovich, D. | | | | Strauss, R. | | | | Stravinsky, I. | | | | Tchaikovsky, P. | | | | Verdi, G. | | | ------------------------------ | | | | | | | --------------------------------------------------------------- When you Tag a Group on this menu, you are returned to the Send Screen and all the members in the selected Group are Tagged. You may make as many selections from the Group menu as you wish. Also, individual selections may be combined with Group selections. Send Mail --------- When you are finished Tagging names, press <Alt-S> to Send the highlighted mail to the selected recipients. If the recipient is currently logged in, a Novell message will appear at the bottom of their screen indicating that you have sent them mail. If they are not logged in, you will receive a message that indicates this, but the mail will still be sent. It is useful to know that if the recipient is not logged in, an immediate reply is unlikely. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Section: 7. Sending/Forwarding Mail Page 23 Oxford Easy Mail Documentation ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Printing Mail ------------- When you select Print from the Incoming Mailbox, Outgoing Mailbox, or File Cabinet, the Print Screen appears. The Print Screen contains a menu and displays your current print settings. The Print Screen looks something like this; -------------------------- Oxford * Easy * Mail (v3.2) -------------<F1> Help- --View---Reply---Forward---Print---Move->File Cab.---Delete---Quit------------ -------------------- Incoming Mail (10/11) -------------------- |Read|Received From Subject Date/Time Rcvd | | √ Wolfgang Mozart Vacation Plans 10/02/90 08:12am | | √ Wolfgang Mozart Applications 10/02/90 04:26pm | | √ Johan------------------ Print ----------------- 04:38am | | Johan| --------------------- | 01:53pm | | √ Franz| | Print to Printer | | 11:26am | | √ Wolfg| | Print to File | | 02:03pm | | √ Johan| | Change Settings | | 09:25am | | √ Johan| --------------------- | 10:54am | | √ Johan|----------- Print Settings -------------| 02:22am | | √ Johan| | 01:53pm | | √ Hecto| Line Length: 72 Top Margin: 3 | 03:49pm | | | Page Length: 66 Left Margin: 5 | | | | Init String: Print to LPT: 1 | | | | | | | ------------------------------------------ | | | | | | | --------------------------------------------------------------- Throughout this documentation we will refer to this as the Print Screen. Unlike the Main Screen, the Print Screen has an active light-bar menu. The next two pages will describe the elements of the Print Screen and the Print Menu options. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Section: 8. Printing Mail Page 24 Oxford Easy Mail Documentation ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Print Screen Elements --------------------- The Print Screen is made up of three elements; ======= 1 ======= 1 = Title line | -- 2 -- | | |-----| | 2 = Print Menu | | 3 | | | ------- | 3 = Print Settings ----------------- 1 - Title line -------------- The top line on the screen, or Title Line, displays the program name and version number. 2 - Print Menu -------------- This menu allows you to select a destination for the output, or change the Print Settings. 3 - Print Settings ------------------ These are the settings that control how your output appears. The Print Menu -------------- There are three options on the print menu. Print to Printer ---------------- Selecting this option causes mail to be printed to LPT1. Print to File ------------- Selecting this option causes mail to be printed into a disk file. A window will appear and you will be prompted for a file name. Unless you supply a full path along with the file name, the file will be written in the current directory. Change Settings --------------- This option allows you to change the current print settings. See below for more information. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Section: 8. Printing Mail Page 25 Oxford Easy Mail Documentation ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ The Print Settings ------------------ Line Length ----------- This is the length of each word-wrapped line. Page Length ----------- This is the number of lines which can be printed on a page. Depends on how your printer is set up. Usually Length times Lines per Inch = Page Length. For example, 11 inches times 6 lines per inch = Page Length 66 Top Margin ---------- The number of blank lines you want to appear at the top of each page. Left Margin ----------- The number of blank spaces you want to appear at the left margin of each line. Print to LPT ------------ The number of the destination port (i.e. LPT1, LPT2, LPT3). Init String ----------- This is a sequence of codes (up to 40 characters) which is sent to the printer prior to any text and is used to set the printer to a desired font, character size, etc. These codes are very specific to each printer. Consult your printer manual for more information. Examples include; CHR(15) - Condensed mode for many printers CHR(27)+'[0p' - Sets QMS Kiss to Portrait Mode NOTE: Spelling errors, missing quotation marks, etc. can cause an unrecoverable error in the program. You are, in essence, placing a line of code into the program by entering an Init String. A syntactically correct string will not cause an error. Check your Init String carefully! ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Section: 8. Printing Mail Page 26