Contents for Cardfile Help

You can use Windows Cardfile to organize and manage information, such as names, addresses, and phone numbers.

To learn how to use Help, press F1.

How To...

Add More Cards

Add or Change Text in the Index Line

Copy, Cut, and Paste Pictures

Delete Cards

Dial Automatically

Duplicate Cards

Edit an Embedded Drawing

Edit a Linked Drawing

Embed a Drawing

Find Text

Insert Drawings

Link a Drawing

Merge Files

Move Through a Card File

Print Headers and Footers

Restore Cards

Select Cards

Switch Between Card and List View

Update Links

Commands

File Menu Commands

Edit Menu Commands

View Menu Commands

Card Menu Commands

Search Menu Commands


File Menu Commands

Use the scroll bar to see more commands.

New

Opens a new file.

When you choose New, you can save changes to the file you have been working on.

Open

Opens a file.

When you choose Open, you can save changes to the file you have been working on.

Save

Saves changes to the file you have been working on.

When you choose Save, the file remains open so you can continue working on it.

Save As

Saves a new or existing file.

You can name a new file or save an existing file under a new name. The original file remains unchanged.

When you choose Save As, the file remains open so you can continue working on it.

Print

Prints the card at the front of a file.

Print All

Prints all the cards in a file.

Page Setup

Sets the margins, and adds headers and footers to printed cards.

Print Setup

Selects a printer and sets printer options for Cardfile before printing. The available options depend on the printer you select.

Merge

Consolidates the cards in two files.

Use Save or Save As to save the merged file.

Exit

Closes the file you have been working on and quits Cardfile.

You can save the file before quitting.


Edit Menu Commands

Use the scroll bar to see more commands.

Undo

Undoes your last typing or editing action.

Cut

Deletes the selected text or a picture on a card and places it onto the Clipboard, replacing the previous Clipboard contents.

Copy

Copies the selected text or a picture on a card and places it onto the Clipboard, leaving the original intact and deleting the previous Clipboard contents.

Paste

Embeds or copies the information on the Clipboard into the card.

The result of the paste is determined by the application used to create the information that is on the Clipboard. If the information was created by using an application that is a server application, the information is embedded. Otherwise it is copied.

Paste Link

Links the information on the Clipboard to the card file.

Paste Special

Lists available formats for the information currently on the Clipboard.

The format you choose determines whether the Clipboard contents can be embedded, linked, or copied.

Index

Displays the index line of the card at the front of a file. You can edit the line.

Restore

Undoes all changes you have made on a card if the card is still at the front of a file or if the file hasn't been saved.

Text

Switches to text mode.

Use the Text command to return to typing text after working in picture mode.

Picture

Switches to picture mode.

Use the Picture command when you want to cut, copy, embed, link, or move a picture.

Link

Changes the behavior and appearance of a link.

You can update or cancel links, change linked information, and change the way links are updated.

Object

Starts the application used to create the embedded information that is selected in the Cardfile card. The application displays the selected information.

The command name changes to reflect the type of object selected.

Insert Object

Displays a list of applications on your computer that support object linking and embedding. When you choose an application from this list, it opens. You can then embed information from this application into the Cardfile card.


View Menu Commands

Use the scroll bar to see more commands.

Card

Displays your file as a series of cards.

List

Displays the index lines of cards in a file in alphabetic order.


Card Menu Commands

Use the scroll bar to see more commands.

Add

Adds a new card to a file.

Delete

Deletes a card.

Duplicate

Duplicates the selected card.

Autodial

Dials a phone number on the selected card.


Search Menu Commands

Use the scroll bar to see more commands.

Go To

Brings a card to the front of a file.

Find

Searches for text on cards in a file.

Find Next

Repeats the last search without opening the Find dialog box.


Switching Between Card and List View

Card view displays your file as a series of cards. List view displays the index line of every card in the file in alphabetic order.

To switch to Card view

From the View menu, choose Card.

To switch to List view

From the View menu, choose List.

To select a card in List view

1	Select the card's index line.

2	From the View menu, choose Card.


Adding or Changing Text in the Index Line

The text in the index line can help you identify the contents of the card. An index line can hold up to 39 characters.

To add or change text in the index line

1	Select the card with the index line you want to change.

2	From the Edit menu, choose Index.

Or double-click the index line.

3	Add text or edit the line as needed.

4	Choose the OK button.

See Also

Selecting Cards


Copying, Cutting, and Pasting Pictures

You can only paste one picture per card. If the card already has a picture, Paste replaces the old picture with the new one.

To copy or move a picture from one card to another

1	Select the card containing the picture.

2	From the Edit menu, choose Picture.

3	To copy the picture, choose Copy from the Edit menu.

Or, to move the picture, choose Cut from the Edit menu.

4	Select another card.

5	From the Edit menu, choose Paste.

6	To move the picture, drag it.

Or use the arrow keys.

7	To work in text mode, choose Text from the Edit menu.

The Paste command either copies or embeds a picture into your file. You can embed information only if the application used to create it is a server application. Check the application's documentation to find out.

If you are using a drawing application that is not a server application, the picture is copied to the card rather than embedded.

To paste a picture on a card

1	Copy the picture onto the Clipboard.

2	Switch to Cardfile.

3	Select the card you want to copy the picture to.

4	From the Edit menu, choose Picture.

5	From the Edit menu, choose Paste.

6	To move the picture, drag it.

Or use the arrow keys.

7	To work in text mode, choose Text from the Edit menu.

See Also

Inserting Drawings

Selecting Cards


Restoring Cards

You can undo all changes you've made to a card if the card is still at the front of a file and if the file hasn't been saved.

To restore a card

From the Edit menu, choose Restore.


Selecting Cards

To select a card in Card view

Click the card's index line if it is visible.

Or click the arrows in the status bar until the index line is visible, and then click it.

If you are using the keyboard, press and hold down CTRL+SHIFT and type the first letter of the index line.

To select a card by using the Go To command

1	From the Search menu, choose Go To.

2	Type text from the card's index line.

3	Choose the OK button.

To select a card in List view

Click the card's index line.

Or use the arrow keys to move to the card's index line.

See Also

Moving Through a Card File


Moving Through a Card File

Cardfile keeps cards in alphabetic order, based on your entries in the index lines.

To move through a card file

Click the left or right arrow in the status bar.

If you are using the keyboard, use the following keys.

Press	To

PAGE DOWN	Scroll forward one card in Card view.

Move forward one page of index lines in List view.

PAGE UP	Scroll backward one card in Card view.

Move back one page of index lines in List view.

CTRL+HOME	Bring the first card in the file to the front.

CTRL+END	Bring the last card in the file to the front.

CTRL+SHIFT + a character key	Bring a card to the front of the file. Cardfile displays the first card whose index line begins with the letter or number you press.

UP or DOWN ARROW	Scroll one card backward or forward in List view.

See Also

Selecting Cards


Finding Text

You can find specific text on cards (not on index lines) by using the Find command.

To find text

1	From the Search menu, choose Find.

2	In the Find What box, type the text you want to find.

3	To match capitalization exactly, select the Match Case check box.

4	Choose the Find Next button.

5	To repeat the search, choose the Find Next button again.

To search without using the Find dialog box

1	Use the Find command, as in the previous procedure, to find the first occurrence of the text.

2	Choose the Cancel button.

3	To find the next occurrence of the text, choose Find Next from the Search menu.

Or press F3.


Adding More Cards

Cardfile adds new cards in the correct alphabetic order and scrolls to display the new card at the front.

To add a new card to a file

1	From the Card menu, choose Add.

2	Type the text you want to appear on the index line.

3	Choose the OK button.

4	In the information area, type text.


Duplicating Cards

You can type information on a card, duplicate the card, and edit the copies as necessary.

To duplicate a card

1	Select the card you want to duplicate.

2	From the Card menu, choose Duplicate.

See Also

Adding More Cards

Selecting Cards


Deleting Cards

You can delete cards one at a time from a file.

To delete a card

1	Select the card you want to delete.

2	From the Card menu, choose Delete.

A dialog box appears, asking you to confirm the deletion.

3	Choose the OK button.

See Also

Selecting Cards


Dialing Automatically

You need a Hayes or Hayes-compatible modem to dial a number on a card.

To dial with Cardfile

1	Select the card that contains the number you want to dial.

2	From the Card menu, choose Autodial.

In the Number box, Cardfile displays the first number it finds.

3	Type a new number, if necessary.

4	To use a prefix with the number in the Number box, select the Use Prefix check box.

Change the prefix, if necessary.

5	To set up the modem, choose the Setup button, and then select the appropriate modem options.

6	Choose the OK button.

See Also

Selecting Cards


Printing Headers and Footers

To print a header or footer

1	From the File menu, choose Page Setup.

2	Type the header or footer text, codes, or both, and then choose the OK button.

Type	For

&d	The current date

&p	Page numbers

&f	The current filename

&l	Text (following the code) to be aligned at the left margin

&r	Text (following the code) to be aligned at the right margin

&c	Text (following the code) to be centered between the margins

&t	The current time


Merging Files

You can consolidate two sets of cards.

To merge two files

1	Open or create a file.

2	From the File menu, choose Merge.

3	Type or select the name of the file you want to merge with the current file.

4	Choose the OK button.

The merged file is placed in front of the original file.

5	To save the merged file under a new name, choose Save As from the File menu.

To replace the current file with the merged file, choose Save from the File menu.


Inserting Drawings

There are three methods you can use to insert a drawing into a card. You can link and embed information only if the application used to create it supports object linking and embedding. Check the application's documentation to find out.

Method	Description

Copy	You use this method as you usually would to copy information to a different application, such as Paintbrush, by using the Clipboard. Once the drawing is in the new file, you can only change it by deleting it and copying a new one in its place. To insert a drawing already on the Clipboard, you use the Paste Special command on the Edit menu.

Embed	Embedding is similar to copying but with one important difference: You can edit an embedded drawing (or object) from within Cardfile. To embed a drawing already on the Clipboard, you use the Paste command on the Edit menu.

Link	Linking dynamically connects two files so that information in one file automatically updates when information in the other file changes. To link a drawing already on the Clipboard, you use the Paste Link command on the Edit menu. Linked drawings are also easily edited from within Cardfile.

See Also

Embedding a Drawing

Linking a Drawing

Copying, Cutting, and Pasting Pictures


Embedding a Drawing

When you embed a drawing, a copy of the drawing is placed in the card. You can access the drawing from the Cardfile card to edit it.

To embed a drawing

1	Switch to Paintbrush.

2	Create a drawing, or open an existing drawing.

3	Select the drawing by using the Pick or Scissors tool.

4	From the Edit menu, choose Copy.

A copy of the drawing is placed onto the Clipboard.

5	If you want to save the new drawing or changes made to the existing drawing, choose Save from the File menu.

6	Switch to Cardfile.

7	Open the file containing the card into which you want to embed the drawing, and then select the card.

8	From the Edit menu, choose Picture.

9	From the Edit menu, choose Paste.

10	If text exists on the card, the drawing may cover it. Drag the drawing to where you want it. Or use the arrow keys.

11	To work in text mode, choose Text from the Edit menu.

See Also

Editing an Embedded Drawing

Inserting Drawings


Editing an Embedded Drawing

To make changes to an embedded drawing, you can open Paintbrush from within Cardfile, make your changes, and continue working. You don't need to quit Cardfile.

To edit an embedded drawing

1	From the Edit menu, choose Picture.

2	Double-click anywhere in the embedded drawing.

Or, from the Edit menu, choose Edit Paintbrush Picture Object. (The Object command changes to reflect the type of object selected.)

Paintbrush opens, displaying the drawing.

3	Edit the drawing as needed.

4	From the File menu, choose Update.

The embedded drawing is updated to reflect your changes.

5	From the File menu, choose Exit & Return To (name of document).


Linking a Drawing

When you link a drawing, a presentation of the drawing is displayed in the card but the actual drawing is still stored in its original Paintbrush file.

When you access the drawing from either the Cardfile card or the original Paintbrush file and make changes, these changes appear in every file that contains a link to that drawing.

To link a drawing from Paintbrush

1	Switch to Paintbrush.

2	Open an existing drawing, or create a drawing.

3	Save your new drawing or any changes made to the existing drawing.

4	Select the drawing.

5	From the Edit menu, choose Copy.

A copy of the drawing is placed onto the Clipboard.

6	Switch to Cardfile.

7	Open the file containing the card to which you want to link the drawing.

8	From the Edit menu, choose Picture.

9	From the Edit menu, choose Paste Link.

10	You now have the original Paintbrush file containing the drawing, and a link to that file in a Cardfile card. A presentation of the linked drawing appears on the card.

11	To work in text mode, choose Text from the Edit menu.

See Also

Editing a Linked Drawing

Inserting Drawings


Editing a Linked Drawing

You edit a linked drawing the same way you edit an embedded drawing. Remember, though, that any changes you make to a linked drawing appear in all the files associated with it through links.

To edit a linked drawing

1	From the Edit menu, choose Picture.

2	Double-click anywhere in the presentation of the linked drawing.

Or, from the Edit menu, choose Edit Paintbrush Picture Object. (The Object command changes to reflect the type of object selected.)

Paintbrush opens, displaying the drawing.

3	Edit the drawing as needed.

The presentation of the linked drawing is updated automatically to reflect your changes.

4	From the File menu, choose Save.

5	From the File menu, choose Exit & Return To (name of document).

If you have set the Update option to Manual, the presentation of the linked drawing does not change when the drawing it is linked to changes. The presentation is updated only when you choose to update.

See Also

Updating Links


Updating Links

You can update the presentation of the linked drawings in two ways. Changes can be made automatically or you can do them manually. Windows is preset to update automatically.

To change the way a presentation of a linked drawing is updated

1	Select the Cardfile card that contains the link to the drawing.

2	From the Edit menu, choose Link.

3	Select the Automatic or Manual option.

4	Choose the OK button.

If you have set the option to Manual, the presentation of the linked drawing does not change when the drawing it is linked to changes. The presentation is updated only when you choose to update.

To manually update the presentation of a linked drawing

1	From the Edit menu, choose Link.

2	Choose the Update Now button.

3	Choose the OK button.

See Also

Editing a Linked Drawing