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SmarText Reader Help Index

To view Help on one of the areas listed below, point to an underlined topic and click the mouse button, or press TAB until the topic is highlighted and then press ENTER.

The SmarText Screen

Basics

How Do I ?

Menus

Functions

Shortcuts

SmarText Messages Index

Using Help

For Upgraders


How Do I? Index

Change the View

Close a Document

Copy a Document

Copy Text

Delete a File

Display a View

Display an Illustration

Display the Summary

Enlarge a Portion of an Illustration

Navigate a Document

Open a Document

Perform a Search

Print a Document

Set Defaults

Set Preferences

Use a Text Link

Use an Editor

Use an Illustration Link

Use Backtrack

Use Bookmarks

Use DDE

Use Go To

Use Help

Use Link History

Use Notes

Use SmartIcons

Use the Bookshelf

Use the Index

Use the Outline

Use the Status Bar


SmarText Messages
SmarText Messages Index

You can get help for each message SmarText displays. The messages are listed in alphabetical order.

Point to the message for which you want to display Help and click the mouse button or press TAB until the desired message is highlighted and press ENTER.

Cannot save notes to file.

(Word processor file) was fast-saved. It needs to be full-saved before proceeding.

Bad illustration filename.

Building will take from: (time interval) to: (time interval).

Cannot allocate memory.

Cannot build due to insufficient available memory.

Cannot build due to insufficient space on your disk.

Cannot create Hash Table.

Cannot create Memory Array.

Cannot delete link.

Cannot display illustration.

Cannot display illustration due to insufficient space in temporary files directory.

Cannot expand all selected items.

Cannot find proper path in SMARTEXT.INI or READER.INI file.

Cannot find user interface library. Please check SmarText directory.

Cannot finish file indexing pass 1.

Cannot finish file indexing pass 2.

Cannot finish line file generation.

Cannot generate Index.

Cannot generate Outline.

Cannot generate text links.

Cannot open line file.

Cannot open notes file.

Cannot print selection.

Cannot read illustration.

Cannot restore links for the document.

Cannot save bookmarks to file.

Cannot start (application).

Check the HEADINGS.TXT and LINKS.TXT files for missing links.

Check the NOTES.TXT file for missing notes.

Document must be rebuilt to update control files. Would you like to do this now?

Document MUST be rebuilt with Update Word Index selected for changes to take effect.

Document must be rebuilt to reindex control files. Would you like to do this now?

Listbox full -- collapse items before continuing.

Not enough memory to load illustration.

Not enough memory to read source files.

Not enough memory to load view.

Outline has been rebuilt. You may no longer have one automatic link destination per section. Should automatic text links be rebuilt now to reflect changes in the outline?

No editor specified. Choose Edit/Select Editor to select your default editor.

SmarText processing underway, you cannot terminate your Windows session.

The text files to (document) have changed. Do you want to rebuild this document now?

There are two or more windows occupying the same lower right tile.

This document is being used by a SmarText Builder. Builders cannot share documents with other users.

This document is currently in use. SmarText Builders cannot share documents with other users.

When you inserted the outline heading, one section in the document was split into two sections. One automatic link destination per section may no longer be accurately reflected in the outline. The document must be rebuilt to update links.

When you removed the outline heading, two sections in the document were merged into one section. You may now have more than one automatic link destination per section. The document must be rebuilt to update links.

Will text files be revised before opening (this) document?

Word was not found in document or is in common stopword list. Add word to default keyword list to be indexed on rebuild?

You cannot access the text in the files you just included using the outline, index, automatic text links, or search, until SmarText rebuilds the document.

You cannot display an index or perform a search until you rebuild this document.


Not enough memory to load illustration

"Not enough memory to load illustration."

You tried to display an illustration and there is not enough system memory available.

Close all unneeded applications currently running and try again.

If this error occurs frequently, consider installing additional memory in your computer.


Cannot read illustration

"Cannot read illustration."

You tried to display an illustration and SmarText encountered a file read error.

Check the following before you retry:

*	Make certain that the illustration file exists and that the pathname is correct.

*	Make certain that the illustration file is not corrupted by using another application to display it.

*	Close all unneeded applications currently running.


Not enough memory to load view
"Not enough memory to load view."

You tried to display a view and there is not enough system memory available.

Close all unneeded applications currently running and try again.

If this error occurs frequently, consider installing additional memory in your computer.


Cannot restore links for the document

"Cannot restore links for the document."

SmarText was unable to restore manually created links in a revised document. This may occur when source text files are significantly edited.

A record of the links can be found in an ASCII file called LINKS.TXT. Review this file using the Notepad or another ASCII text editor, then recreate any missing manual links. You can use Edit/Search to locate the link sources and destinations.


The text files to (document) have changed

"The text files to (document) have changed. Do you want to rebuild this document now?"

One or more source text files were modified since the electronic document was closed and the options which enable SmarText to restore the document were not selected.

The document cannot be accessed by the Builder or the Reader until you choose Yes to rebuild the document. All links, headings, and views which were added manually will be lost.

You can avoid this problem in the future if you:

 1.	Choose File/Build and then choose Options.

 2.	Select Text files will be revised after building document.

 3.	Choose OK to return to the Build Document dialog box, then choose Cancel.

Each time you close the document, Smartext will ask if text files will be revised before reopening the document. Always choose Yes if there is a possibility that source text files will be modified. SmarText then asks which files will be revised and saves additional information about the document. It uses that information to restore manual links and headings when the Builder opens the document following source file modifications.


Cannot finish line file generation

"Cannot finish line file generation."

You attempted to create a new SmarText document and an internal error occurred during initial processing.

Perform the following steps before trying to recreate the document:

*	Delete all control files for the document. Control files reside in the SmarText document directory and have the same file name as the document you created, but different extensions.

*	Make certain that there is sufficient space on the selected disk drive. You should have available space equal to twice the size of the combined source files.

*	Make certain that source text files exist and that pathnames are correct.

*	Make certain that source files are not corrupted by using another application to display them.

*	Make certain that you selected the correct file type for each source file in the Include dialog box.


Cannot create Hash Table
"Cannot create Hash Table."

You were including or removing source files from a document and there was not enough system memory available.

Close all unneeded applications currently running and try again.

If this error occurs frequently, consider installing additional memory in your computer.


Cannot create Memory Array

"Cannot create Memory Array."

You were including or removing source files from a document and there was not enough system memory available.

Close all unneeded applications currently running and try again.

If this error occurs frequently, consider installing additional memory in your computer.


Cannot allocate memory

"Cannot allocate memory."

You were building or restoring a document and there was not enough system memory available.

Close all unneeded applications currently running and try again.

If this error occurs frequently, consider installing additional memory in your computer.


Cannot find proper path in SMARTEXT.INI or READER.INI file

"Cannot find proper path in SMARTEXT.INI or READER.INI file."

The SMARTEXT.INI or READER.INI file contains invalid or missing pathnames. Check the following lines in the applicable file:

*	STXPATH=the directory for the SmarText program and all filter DLL's (required)

*	DOCPATH=your default directory for documents (optional)

*	NOTEPATH=your default directory for notes (optional). If blank, SmarText uses your current default directory.

*	BKMPATH=your default directory for bookmarks (optional). If blank, SmarText uses your current default directory.

*	MANPATH=your default directory for personal preferences information (required).

On a network, this path must be unique for each user.

If path names are missing or invalid, modify them using an ASCII text editor such as Notepad. In SmarText, you can choose View/Preferences and then choose Paths to make the modifications.

Also, ensure that there is available disk space on the drive selected to store notes and bookmarks.


Cannot save bookmarks to file

"Cannot save bookmarks to file."

You were closing or saving a document and SmarText was unable to save the bookmark file. The most recent changes to the bookmark file are probably lost.

You can avoid this error in the future if you:

*	Make certain that the BKMPATH= line in your SMARTEXT.INI or READER.INI file is valid. In SmarText you can choose View/Preferences and then choose Paths to view or modify the default directory for bookmarks.

*	Make certain that there is available disk space on the drive used to store bookmarks.

*	Make certain that the electronic document's source text files have not been deleted, moved or corrupted. To check for file corruption, try to open the files using another application.


Cannot open line file

"Cannot open line file."

SmarText encountered an internal error. If your files are stored on a network, this error could be the result of the server going down while you were using SmarText.

You should exit SmarText. Restart the application after ensuring that the server is available and no source or control files have been deleted, moved, or corrupted.


Cannot finish file indexing pass 1

"Cannot finish file indexing pass 1."

You were building a new document or restoring a revised document and SmarText encountered an internal error.

Check the following before you retry:

*	Examine your CONFIG.SYS file and ensure that the FILES= variable is set to 20 or greater.

*	If your SmarText control files are stored on a network, determine whether the server went down while you were using SmarText.

*	Make certain that there is sufficient space on the disk drive you are using to store SmarText documents. You should have space available equal to twice the size of the combined source files.


Cannot finish file indexing pass 2

"Cannot finish file indexing pass 2."

You were building a new document or restoring a revised document and SmarText encountered an internal error.

Check the following before you retry:

*	Examine your CONFIG.SYS file and ensure that the FILES= variable is set to 20 or greater.

*	If your SmarText control files are stored on a network, determine whether the server went down while you were using SmarText.

*	Make certain that there is sufficient space on the disk drive you are using to store SmarText documents. You should have space available equal to twice the size of the combined source files.


There are two or more windows occupying the same lower right ti

"There are two or more windows occupying the same lower right tile."

You chose Window/Tile when more than 9 SmarText windows were open.

SmarText can display a maximum of 9 tiled windows. If more are open when you choose Window/Tile, one or more windows are hidden under the lower right tile.

To display the hidden windows, close or move the window in the lower right corner of the screen.


Cannot generate text links

"Cannot generate text links."

You were building a new or existing document or restoring a document whose source files were edited. SmarText encountered an internal error while generating links.

Check the following before you retry:

*	Examine your CONFIG.SYS file and ensure that the FILES= variable is set to 20 or greater.

*	If your SmarText control files are stored on a network, determine whether the server went down while you were using SmarText.

*	Make certain that there is sufficient space on the disk drive you are using to store SmarText documents. You should have space available equal to twice the size of the combined source files.


Cannot generate Outline

"Cannot generate Outline."

You were building a new or existing document or restoring a document whose source files were edited. SmarText encountered an internal error while generating the outline.

Check the following before you retry:

*	Examine your CONFIG.SYS file and ensure that the FILES= variable is set to 20 or greater.

*	If your SmarText control files are stored on a network, determine whether the server went down while you were using SmarText.

*	Make certain that there is sufficient space on the disk drive you are using to store SmarText documents. You should have space available equal to twice the size of the combined source files.


Cannot generate Index

"Cannot generate Index."

You were building a new or existing document or restoring a document whose source files were edited. SmarText encountered an internal error while generating the index.

Check the following before you retry:

*	Examine your CONFIG.SYS file and ensure that the FILES= variable is set to 20 or greater.

*	If your SmarText control files are stored on a network, determine whether the server went down while you were using SmarText.

*	Make certain that there is sufficient space on the disk drive you are using to store SmarText documents. You should have space available equal to twice the size of the combined source files.


Cannot delete link

"Cannot delete link."

You selected text containing a link and invoked the Delete Link command. SmarText was unable to delete the link because of an internal data error.

Perform the following steps:

 1.	Select text beginning anywhere above the link and ending a line below the link.

 2.	Choose Links/Delete Link.

 3.	Exit SmarText

 4.	Make a backup copy of your document.

 5.	Delete the file (document).BTS.

 6.	Start SmarText and open the document.

SmarText will re-create internal data structures.

If that does not fix the problem, call Lotus Word Processing Division Technical Support.


Cannot print selection

"Cannot print selection."

You selected text and chose File/Print. This message normally displays if you choose Cancel or use Print Manager to abort the print request.

If you did not cancel printing, check the following before you retry:

*	Close all unneeded applications currently running and try again. There may be insufficient system memory available.

*	Make certain that your printer is turned on, has sufficient paper, is on-line, is properly connected with secure cables, and is properly configured in the Windows Control Panel.

*	Try to print a file using another Windows application.


Cannot display illustration

"Cannot display illustration."

SmarText was unable to display an illustration for one of the following reasons:

*	The source graphic file has been moved, deleted, or corrupted.

Make certain that the file exists and that the pathname is correct. Try to display the graphic using another application such as a paint program.

*	There is insufficient system memory available.

Close all unneeded applications currently running and try again.

*	The SmarText graphics filters are missing or the SMARTEXT.INI or READER.INI graphics filter specifications are invalid.

Re-install SmarText and try again.


Bad illustration filename

"Bad illustration filename."

SmarText was unable to display an illustration because of an invalid internal filename.

This error occurs when Windows File Manager or the DOS Copy command is used to copy SmarText documents. DOS and Windows do not modify pathnames stored in SmarText control files.

You should recopy the original SmarText document using SmarText File/Copy. The DOS Copy command and Windows File Manager Copy can be used only on packaged SmarText documents.


Cannot display illustration due to insufficient space in tempor

"Cannot display illustration due to insufficient space in temporary files directory."

SmarText was unable to display an illustration because it could not write to the required temporary file.

Before SmarText displays an illustration, it translates the graphic file into an internal format and stores the formatted image in a temporary file located in the Windows temporary sub-directory. This error occurs when SmarText is unable to create or write to that temporary file, which is generally caused by insufficient disk space.

Check the following before you retry:

*	Make certain that there is sufficient disk space available. If necessary, move or delete some files.

*	Examine the AUTOEXEC.BAT file to see if there is a SET TEMP= statement. If there is not, temporary files used by SmarText are written to the root directory of your hard disk. You may want to add a SET TEMP= statement in the AUTOEXEC.BAT file to have temporary files placed in a particular drive or directory. An example of a SET TEMP= statement is:

SET TEMP=C:\TEMP

where \TEMP represents the directory on drive C where temporary files should be placed.

*	If you already have a SET TEMP= statement in the AUTOEXEC.BAT file, make certain that the directory path specified is valid.


Cannot open notes file

"Cannot open notes file."

You opened a SmarText document or attempted to view a note in a SmarText document and SmarText was unable to open the notes file.

The error is due either to a lack of sufficient system memory or an invalid notes filename.

Check the following before you retry:

*	Close all unneeded applications currently running.

*	Make certain that the pathname specified in the NTSPATH= line in the SMARTEXT.INI or READER.INI file is valid. In SmarText, choose View/Preferences and then choose Paths to modify this variable.

.


Cannot save notes to file

"Cannot save notes to file."

You were closing or saving a document and SmarText was unable to save the notes file. The most recent changes to the notes file are probably lost.

You can avoid this error in the future if you:

*	Make certain that the pathname specified in the NTSPATH= line in the SMARTEXT.INI or READER.INI file is valid. In SmarText, choose View/Preferences and then choose Paths to modify this variable.

*	Make certain that there is sufficient space on the disk drive where note files are stored.

*	Make certain that source text files have not been deleted, moved, or corrupted.


(Word processor file) was fast-saved

"(Word processor file) was fast-saved. It needs to be full-saved before proceeding."

You were creating or opening a SmarText document and SmarText encountered an incompatible format in a source text file.

Some word processors, such as Microsoft Word for Windows, have optional fast-save commands that save files incrementally. SmarText cannot read fast-saved files because they use a different format than source files which are saved conventionally.

To correct the problem, open the source file with the word processing application used to create it and save it conventionally. Then open the SmarText document. For information about performing a conventional full-save, refer to the documentation for your word processor.


Cannot start (application)

"Cannot start (application)."

You activated a link to an application and SmarText could not start the application.

Check the following before you retry:

*	Make certain that the application's executable file (.EXE or .COM) has not been moved, deleted, or corrupted. Try to start the program from the Program Manager.

*	Make certain that the application resides in the pathname shown in the error message. If the electronic document was copied using the DOS Copy command, the application pathname can become invalid.

You should recopy the original SmarText document using SmarText File/Copy. The DOS Copy command and Windows File Manager Copy can be used only on packaged SmarText documents. If the original document is unavailable, you can modify the invalid pathname in the (document).SHW file using an ASCII editor, such as Windows Notepad.


Check the NOTES.TXT file for missing notes

"Check the NOTES.TXT file for missing notes."

You opened a document whose source text files were revised and SmarText was unable to restore all notes. This may occur when source text files are significantly edited.

A record of these notes can be found in a file called NOTES.TXT. Review this file, then manually recreate the notes. You can use Edit/Search to find the note locations.


Not enough memory to read source files

"Not enough memory to read source files."

You tried to browse a document and there is not enough system memory available.

Close all unneeded applications currently running and try again.


This document is currently in use

"This document is currently in use. SmarText Builders cannot share documents with other users."

You attempted to open an electronic document on a network using the SmarText Builder and were denied access because the document has already been opened by another user.

The SmarText Builder allows documents to be modified and thus does not permit concurrent use. The SmarText Reader allows documents to be opened by multiple users concurrently because readers cannot modify documents.

If you want to read an electronic document which resides on a network, open it using the SmarText Reader.

If you want to edit an electronic document which resides on a network, first use File/Copy to copy the document to your local drive. Then you can open the local document using the SmarText Builder, edit it without interrupting the work of others using the Reader, and copy it back to the network when modifications are complete.


This document is being used by a SmarText Builder

"This document is being used by a SmarText Builder. Builders cannot share documents with other users."

You attempted to open an electronic document on a network using the SmarText Reader and were denied access because the document has already been opened by an author using the SmarText Builder.

The SmarText Builder allows documents to be modified and thus requires exclusive use. You must wait until the author has closed the document before you or any other user can open the document using the Reader.


When you inserted the outline heading, one section in the docum

"When you inserted the outline heading, one section in the document was split into two sections. One automatic link destination per section may no longer be accurately reflected in the outline. The document must be rebuilt to update links."

You inserted a heading into the default outline, causing a new section to be created. Only one automatic link destination exists in the two sections.

Choose File/Build and select Update Text Links to have SmarText recreate one automatic link destination per section.


Cannot find user interface library

"Cannot find user interface library. Please check SmarText directory."

You were browsing a SmarText document and SmarText was unable to load the filter necessary to display a source text or graphic file.

Make certain that all SmarText files with the extensions .FLT and .DLL are located in the same sub-directory as SMARTEXT.EXE or READER.EXE. If necessary, re-install SmarText.


Building will take from: (time interval) to: (time interval)

"Building will take from: (time interval) to: (time interval)."

You chose Estimate in the Build Document dialog box. SmarText provided an estimate of the time it will take to build the document as specified.

The accuracy of the estimate depends on several factors:

*	variations in CPU type and speed

*	disk access time

*	available system memory

*	the number of unique words in a document

Because SmarText stores information about previous builds, it estimates more accurately each time it builds a document.


Cannot build due to insufficient available memory

"Cannot build due to insufficient available memory."

You were building or restoring a document and there is not enough system memory available to complete the task.

Close all unneeded applications currently running and try again.

If this error occurs frequently, consider installing additional memory in your computer.


Cannot build due to insufficient space on your disk

"Cannot build due to insufficient space on your disk."

You were building or restoring a document and there is not enough available space on your hard drive to complete the task.

Move or delete files on your disk until you have space available equal to twice the size of the combined source files, or copy the document to another disk which has sufficient space using File/Copy.


Document MUST be rebuilt with Update Word Index selected for ch

"Document MUST be rebuilt with Update Word Index selected for changes to take effect."

You have made changes to stopword or keyword lists. You must choose File/Build and select Update Word Index to rebuild the SmarText document before the index will reflect your changes.


Listbox full -- collapse items before continuing

"Listbox full -- collapse items before continuing."

You were listing data in a scrollable window, such as the Outline, Index, or Search Results windows, and the size of the list exceeded Windows' internal limit for a list box.

If you are in the Outline or Index windows, collapse part of the list by clicking on a - (minus sign) or pressing CTRL + - (minus key) to reduce the number of items listed.

If you are in the Search Results window, reduce the size of the list by focusing your search query and performing the search again.


Check the HEADINGS.TXT and LINKS.TXT files for missing links

"Check the HEADINGS.TXT and LINKS.TXT files for missing links."

You restored a document whose source text files had been revised. SmarText restored all possible manually created headings and links, but editing changes may have prohibited full restoration.

A record of the links can be found in an ASCII file called LINKS.TXT. Review this file using the Notepad or another ASCII text editor, then recreate any missing manual links. You can use Edit/Search to locate the link sources and destinations.

A record of the headings can be found in an ASCII file called HEADINGS.TXT. Review this file using the Notepad or another ASCII text editor, then recreate any missing headings. You can use Edit/Search to locate the link sources and destinations.


SmarText processing underway, you cannot terminate your Windows

"SmarText processing underway, you cannot terminate your Windows session."

A critical process is underway and terminating SmarText or your Windows session before it has completed could result in a loss of SmarText link data.

You should wait until the process has completed before terminating, or cancel the process by choosing Cancel in the current SmarText message box.


No editor specified

"No editor specified. Choose Edit/Select Editor to select your default editor."

You chose Edit/Editor and no default editor is specified.

You may start a DOS or Windows-based word processor or text editor from SmarText, but you must first select the application as your default editor . Choose Edit/Select Editor and specify the pathname for the application's executable file.


Outline has been rebuilt

"Outline has been rebuilt. You may no longer have one automatic link destination per section. Should automatic text links be rebuilt now to reflect changes in the outline?"

You rebuilt a document and selected Update Outline but you did not select Update Text Links. Your Build Options indicate there should be only one automatic link destination per section. If the new outline has more or fewer sections than the old outline, you no longer have one automatic link destination in each section.

Choose Yes if you want to ensure there is one automatic link destination per section in the document. Choose No if you want automatic text links to remain as they are now.


When you removed the outline heading, two sections in the docum

"When you removed the outline heading, two sections in the document were merged into one section. You may now have more than one automatic link destination per section. The document must be rebuilt to update links."

You removed a heading from the default outline, causing two sections to merge. If there was one automatic link destination in each section before the heading was removed, both destinations still exist in the section created by the removal of the heading.

Choose File/Build and select Update Text Links to ensure that there is only one automatic link destination per section.


Document must be rebuilt to reindex control files

"Document must be rebuilt to reindex control files. Would you like to do this now?"

You used File/Include to add or remove source files in the electronic document. Your changes will not be incorporated into the electronic document until the document is rebuilt.

Choose Yes to rebuild the document now. Choose No if you want to make more changes to the document before having SmarText rebuild it.


Document must be rebuilt to update control files

"Document must be rebuilt to update control files. Would you like to do this now?"

You modified the electronic document by editing stopword or keyword lists, or adding or removing source files. Your changes will not be incorporated into the electronic document until the document is rebuilt.

Choose Yes to rebuild the document now. Choose No if you want to make more changes to the document before having SmarText rebuild it.


Word was not found in document or is in common stopword list

"Word was not found in document or is in common stopword list. Add word to default keyword list to be indexed on rebuild."

You attempted to add a word to the index that is either in the common stopword list or is not found in the document.

You cannot add a word to the index if it does not occur in the document. If the word occurs in the document but is in the common stopword list, you can add the word to the index by adding it to the keyword list and having SmarText rebuild the document.

*	Choose Edit/Stopwords to examine the common stopword list (COMMON.STP).

*	If you find the word listed there, choose Edit/Keywords and add it to the document's default keyword list.

*	Choose File/Build and select Update Index. The word will be added to the index when the document is rebuilt.

If the word is not found in the common stopword list, it does not exist in the document. Make certain that the word you are trying to add is spelled correctly.


Cannot expand all selected items

"Cannot expand all selected items."

You selected items to expand in a scrollable window, such as the Outline, Index, or Search Results windows, and expanding all the selected items would exceed Windows' internal limit for a list box.

If you are in the Outline or Index windows, collapse part of the list by clicking on a - (minus sign) or pressing CTRL + - (minus key) to reduce the number of items listed before selecting items to expand.

If you are in the Search Results window, reduce the size of the list by focusing your search query and performing the search again before attempting to expand items.


You cannot display an index or perform a search until you rebui

"You cannot display an index or perform a search until you rebuild this document."

You used File/Include to remove a source text file in an electronic document.

You should choose File/Build to have SmarText rebuild the document, unless you want to add or remove more files first.


You cannot access the text in the files you just included

"You cannot access the text in the files you just included using the outline, index, automatic text links, or search, until SmarText rebuilds the document."

You used File/Include to add one or more source text files to an electronic document.

You should choose File/Build to have SmarText rebuild the document, unless you want to add or remove more files first.


Will text files be revised before opening (this) document

"Will text files be revised before opening (this) document?"

You have chosen File/Close or File/Exit and SmarText Builder requires additional information before it can close the document.

Choose Yes if there is any possibility that one or more source text files might be edited before the electronic document is reopened by either the Builder or the Reader. SmarText then asks you to select which source files will be edited and saves additional information about the document. It uses the information to restore manual links and headings when the Builder opens the document following source file modifications.

Choose No ONLY if you are sure that the text files will not be modified.

If you choose No and one or more source text files are revised before the next time the document is opened, SmarText will need to rebuild the document and any links, headings and views which were added manually will be lost.

If you choose Yes and source text files are not revised before the next time the document is opened, SmarText simply displays the electronic document in the text window and does not rebuild or restore the document.


For Upgraders

SmarText Release 2.0 offers many new and improved functions. These are described below.

In addition, several functions available in previous versions are now placed under different menus. The menu placements are itemized for your convenience.

The format of the SmarText Control Files has changed for release 2.0. As a result, version 1.1 documents will need to be updated using the Builder version before they can be used. (If a version 1.1 document is attempted to be read by a Reader, a message will be displayed that the document is not a SmarText document).

Updating will take place automatically whenever a document is accessed by a Release 2.0 Builder. Once the document has been updated, it will no longer be able to be read by Version 1.1 of SmarText.

See also:

Improved Functions

New Features

New Menus and Menu Items

Functions Under Different Menus


Improved Functions

SmartIcons

A step up from the Icon Bar you are used to seeing. SmartIcons are colorful, 3D and can be placed anywhere on the screen. Use them to put SmarText features one click away. Of course, you can customize which icons you want to see, and the number of icons that should display.

Search Improvements

The searching capability of SmarText has been greatly improved for Release 2.0. Users can now take advantage of advanced Boolean search capabilities, including grouping, to find exactly the words or phrases desired. Search phrases can be typed in using an easy 'fill in the blank' dialog box and radio button format, or by typing in the desired expression using a command line. As the expression is formed, SmarText automatically identifies the number of occurrences of the search query it finds in the document. Users can use the Boolean expressions AND, NOT, and AND NOT while constructing their search expressions. Search terms can include specific words, phrases, and wildcards. Expressions can use nested levels of parentheses to further qualify the search. The reader can specify whether the search terms must be found in the order specified, and the number of words which can separate search phrases. Finally, the user can save search queries to disk, and load those queries for later use.

If the user has created a Bookshelf containing his SmarText documents, he can use the Boolean Search function across any of the documents in the Bookshelf. When specifying the search arguments, the user simply specifies the documents he wants the search to cover.

SmarText offers users four methods of displaying the results of a Boolean search. In addition to displaying every occurrence of the word in context in the search results window as in Version 1.1, users can display the search results organized by the file in which the occurrence appears. SmarText can display the outline headings in which the occurrence appears, along with the number of occurrences which appear under that heading. Finally, SmarText can automatically take the reader to each occurrence of the search phrase in the text window.

User-Defined Editor

In version 1.1, SmarText contained a built-in Editor which could be used to hold information copied from SmarText documents. In Release 2.0, users can select the Editor they use for normal word processing within SmarText, so it can be accessed with a single mouse click or function key press. As a result, SmarText menu commands dealing only with the Editor have been removed.

Print

In Version 1.1, SmarText would print highlighted text to the user's default printer using the default font. In Release 2.0, the user will see a print options dialog box, which allows specifying a header and footer, and margins for the printed page. In addition, SmarText will use the display font for printing, rather than the default font.

Network Support

SmarText now has improved support for users reading documents on a network. There is no limit on the number of readers who can access a SmarText document at a time. Each reader maintains his own Bookmarks and Notes files in his personal directory. Readers can also maintain their personal list of SmarText documents used in the SmarText Bookshelf, while network or systems administrators can maintain one or more lists of public documents available on the bookshelf.

While only one Builder can access a document at one time, Builder users will be prevented from accessing a document if it is in use by readers, and vice-versa.

See also:

Using SmartIcons

Understanding Boolean Logic and Search

Using an Editor

Printing the Contents of a Window


New Features

Formatting of tabular data

Data formatted into columns is displayed with columnar alignment intact, no matter which font is being used to display the table. The area of the document identified as a table assumes its own formatting, with user-adjustable column widths, and a horizontal scroll bar to see data which exceeds the width of the text window. The user can specify the font he wants to use for tabular data.

Index Synonyms

SmarText now supports synonyms for words in an index. The reader will see the list of synonyms when he selects the appropriate index word. By expanding the synonym, instances of each synonym in context will be displayed, just as instances of the index word are displayed.

Multiple Link Destinations

SmarText now allows more than one link destination from the same location in the text. For example, a reference to a subject could have a link to an illustration of that subject, along with a link to a textual description of that subject. When the user selects a link with multiple destination, SmarText displays a dialog box showing the available destinations, and lets the user decide where to go.

Link History

In the previous release, the user could backtrack to previous link locations using the backtrack function. In release 2.0, users can view a display of the locations in the document they have visited, including the appropriate heading and page number. This lets the reader review his progress, and to go back to any location by clicking on the desired heading. To use this function, use Links/Link History.

User-Defined Font Display

SmarText now supports separate font settings for each level of heading, the main body text, and text in tabular areas. Builders can specify a font, point size, color, and alignment for each type of text. As with other Lotus Windows applications, SmarText shows a WYSBYGI display of how each section will look as it is being created. SmarText automatically changes the font to match the heading level when the outline is updated, so builders don't have to spend extra time assigning fonts. Readers can reassign fonts if necessary to accommodate their displays.

Focus Search function

Readers can use SmarText's Focus Search function to identify words and phrases which appear in proximity to a partial search query. Upon issuing the Focus Search command, SmarText searches the document for index words which appear in proximity to locations where the search phrase as typed is found. SmarText then lists these words, and allows the user to add them to the search query. The focus search function is extremely useful when the search query you are using results in too many occurrences of the phrase being found, but you're not sure how to further qualify the search to produce fewer occurrences.

Bookshelf

The SmarText Bookshelf displays an icon for each available document in the Bookshelf window. Users can easily read the summary for any document, and display any document by double-clicking on it. The functionality of the bookshelf is similar to that of the Windows Program Manager, which users are already familiar with.

When a Boolean Search is initiated from the Bookshelf, SmarText lets the user select the documents from the Bookshelf he wants to include in the search. This lets readers quickly find the information they need, even if they are not sure where the information is located.

System Administrators can create a public bookshelf file, which they can modify as needed to add or remove documents available to all users on a network. This means that readers automatically have access to the newest information available to them, without having to determine the location of the document, or having to configure their program.

Zoom Graphics

With a graphic displayed on the screen, SmarText users can select a region of the graphic, and then, with a click of the mouse, enlarge the selected area to fill the window. SmarText automatically maintains the graphic's scaling. The zoomed image may be scrolled within the window to see additional detail. The zooming process can be repeated as many times as desired in order to view additional detail, or the reader can immediately go back to the entire graphic.

This feature is especially useful with vector graphic images, including CGM and HPGL. For example, a building plan can be viewed in successive levels of detail, from the entire floor, to a specific room in the building, to a specific architectural feature within the room. Another example would be an illustration of an automobile, which could be zoomed to show only the engine, and finally to show the alternator assembly.

Builders can create a link to a zoomed region, if desired, so readers can automatically go to the desired destination.

Go To

SmarText's Go To command lets the user quickly move to a specified line, page number, or the location of the next search occurrence. This lets users coordinate their position in the on-line document with a location in the printed version of the manual or text.

DDE

SmarText now supports DDE commands for displaying any of the SmarText windows, and going to a specified location in the text. This lets SmarText interact with other Windows applications, allowing users to develop sophisticated interactive learning and training systems, combining SmarText and other programs, such as a database or menuing program.

See also:

Using the Electronic Index

Understanding Electronic Links

Using the Links Menu

Using Backtrack

Using Link History

Setting Preferences

Understanding Boolean Logic and Search

Using an Illustration Link

Using the Bookshelf

Using DDE

Using Go To


New Menus and Menu Items

As a result of adding s many new features, some new menus and menu items were created.

Menu	Menu Item

File	Printer Setup

Edit	Go To

Select Editor

View	Show View Text

Illustrations

SmartIcons

Window	Arrange Icons

Help	Index

Using Help

Keyboard

How Do I?

For Upgraders

See also:

Menus Index


Functions Under Different Menus

to better accommodate the new features in SmarText 2.0, some of the features and menu items you used in SmarText 1.1 have moved under different menus or a are named differently.

In general, most menus do the same things they did before. There are simply additional menu items. All the menu items dealing with the Editor are gone, since Release 2.0 lets you select your own editor. These include Edit/Cut, Edit/Paste, and File/Save As. In addition, the following menus have changed:

SmarText 1.1	SmarText 2.0

Edit/Backtrack	Links/Backtrack

View/Hide Icon Bar	View/SmartIcons/Show or Hide

View/Preferences/Icon bar	View/SmartIcons/Customize

View/Show or Hide Illustration Zones	View/Illustrations/Show or Hide Zones

See also:

Reader Functions Index

Menus Index


Understanding SmarText

Congratulations on your purchase of SmarText, a powerful and easy to use hypertext application. Using SmarText, you can quickly find information in large documents such as on-line manuals, inventory references, and catalogs.

The SmarText electronic document is the equivalent of a printed book that has been converted into on-line information. You can read the electronic document much like you read a printed book, except that you read it on the computer screen. In addition, you can use SmarText electronic document features to find information more quickly and completely than is possible in a printed book.

Understanding the advantages of an electronic document

Electronic documents are documents you read from the computer screen. Like printed documents, they can contain both text and pictures. However, electronic documents offer unique benefits over printed documents because you can:

*	Quickly find needed information, since a computer can search for words or phrases in a matter of seconds

*	Store a large amount of information in a small space

*	Share timely knowledge quickly through electronic communications

*	Carry electronic documents on disk much more easily than the equivalent amount of printed material

Understanding SmarText electronic document features

SmarText accesses information in a fast, friendly manner. Since SmarText conforms to Windows standards, you can use menus and windows just as you do in other Windows applications. In addition, all the familiar things you do with printed documents--accessing information from a table of contents or index, using cross-references, taking notes, inserting a bookmark, copying a section of information--you can also do in SmarText. And you never have to leave your desk.

Views

A view is a subset or rearrangement of a complete electronic document. By choosing a view, you can quickly access the information that interests you or read related material in the complete document.

You can easily switch back and forth between a view and the complete document.

Search

Search finds occurrences of the word, phrase, synonym, or any combination of the three you specify using Boolean logic (a system of comparing and evaluating logical expressions). Using Search, you can find information in one or more documents.

Links

A link is a cross-reference or connection to related information in another location in the electronic document. Using links, you can navigate a document and access additional and in-depth information about particular topics, while still being able to return to the source of the original information.

Outline

The outline is an electronic table of contents. You can quickly access information about any topic which appears as a heading.

Index

The index is an alphabetical list of important words and commonly used phrases in the electronic document. Using the index, you can instantly display occurrences of those words or phrases.

Summary

The summary contains information about a SmarText electronic document, including the title, author, type of document, copyright, document size, creation date, and a document description.

Bookmarks

A bookmark is a mark you can create in a specific location in an electronic document so that you can quickly return to that location.

Notes

A note is a message or comment you attach to certain text in an electronic document. Using notes, you can place reminders, questions, and additional information in multiple locations in the document.

Copying Information

You can copy text from an electronic document to the Windows Notepad or to a word processing application. You can then edit, print, and save the text to a file

See also:

Basics

Displaying the Summary

Performing a Basic Search

Understanding Electronic Links

Understanding Views

Using an Editor

Using Bookmarks

Using Notes

Using the Electronic Index

Using the Electronic Outline


Understanding SmarText Terminology

The SmarText User's Guide uses some terms that have special meaning in the context of SmarText. If you understand these terms, you can more easily understand the concepts and procedures contained in this User's Guide and the on-line Help.

Term	Meaning

Activate 	Selects a linked word, phrase, or illustration

Choose 	Picks an item that begins an action (includes any menu, menu command, and command button in a dialog box)

Collapse 	Hides information displayed beneath a word or heading. You can collapse information in the electronic document's Outline, Index, and Search Results windows.

Dimmed 	Grayed out, not available

Electronic Document 	A document you read from the computer screen. SmarText electronic documents contain book-like elements and hypertext elements that you can use to find information more quickly and completely than is possible in a printed book.

Expand 	Displays additional information beneath a word or heading. You can expand information in the electronic document's Outline, Index, and Search Results windows.

Select 	Marks an item by highlighting it (includes option button, check box, list box in dialog box)

Specify 	Indicates typing text or a number in a text box or selecting from a range of values in a list box

Text box 	Edit box in a dialog box into which you can type or paste text

Unselect 	Unmarks an item, check box, or text

See also:

Basics

Understanding SmarText


Basics

Using Special Start Options

A description of the ways you can start SmarText and either open a document, scroll to a specific line, or display a view.

Understanding SmarText

A brief description of an electronic document and its features.

Understanding SmarText Terminology

A brief description of the terms that have special meaning in SmarText.

Becoming Familiar with the SmarText Screen

A brief description of the parts of the SmarText window.

Understanding SmarText Basics

A brief description of the Windows basics with which you should already be familiar, SmarText windows, and keyboard conventions.

Understanding SmarText Pointer Shapes

A brief description of the shapes the mouse pointer can assume in SmarText.

Using Shortcuts

A brief description of SmarText shortcuts.

Using the Status Bar

Icons and buttons that provide information about the current document and shortcuts for SmarText functions and commands.

Using SmartIcons

A palette of icons that represents shortcuts for SmarText functions, commands, and macros.

Using Keyboard Shortcuts

A description of SmarText keyboard shortcuts.

Stopping SmarText

Exit SmarText and close the SmarText window.


Using Special Start Options

You can automatically open a document, display a specific line in a document, or display a view when you start SmarText. You can also specify special start options if you choose File/Properties in the Program Manager window.

To start SmarText and open a document

1.	Display the Program Manager window.

2.	Choose File/Run.

3.	Type the complete path name for SmarText, a space, and /f followed by the complete path name for the document you want to open.

For example, type:

C:\SMARTEXT\SMARTEXT.EXE /FC:\SMARTEXT\DOCS\SAMPLE.STX

You can also open the Windows File Manager, open the directory window that contains the desired document, and double click on the name of the document you want to open.

To start SmarText and scroll to a specific line in the document

1.	Display the Program Manager window.

2.	Choose File/Run.

3.	Type the complete path name for SmarText, a space, /n followed by the line number, a space, and /f followed by the complete path name for the document.

For example, type:

C:\SMARTEXT\SMARTEXT.EXE /N200/FC:\SMARTEXT\DOCS\SAMPLE.STX

To start SmarText and display a view

1.	Display the Program Manager window.

2.	Choose File/Run.

3.	Type the complete path name for SmarText, a space, /v followed by the name of the view, a space, and /f followed by the complete path name for the document.

For example, type:

c:\smartext\smartext.exe /vmanagers /fc:\smartext\docs\sample.stx

4.	Display a DOS prompt for the drive that contains Windows. For example, C:\.

5.	Type: WIN SMARTEXT

If you did not include the drive and directory that contains the SmarText program files in the DOS PATH statement, you must specify the complete path to the SMARTEXT directory. For example, type: WIN C:\APPS\SMARTEXT

6.	Press ENTER.

To start SmarText and open a document

Type the command to start Windows, followed by the complete path name for SmarText,  a space, /f, and the complete path name for the document. SmarText documents end with an .STX extension.

For example, type:

win c:\smartext\smartext.exe /fc:\smartext\docs\sample.stx

See also:

Opening a Document


Becoming Familiar with the SmarText Screen

Become familiar with the parts of the SmarText window so you can work quickly and efficiently.

SmartIcons

Displays a palette of icons (small symbols) that represent shortcuts for SmarText functions and commands.

You must have a mouse to use SmartIcons.

Mouse: If you position the mouse pointer on a SmartIcon and click the primary (left) mouse button, SmarText performs the function or command the icon represents. If you position the mouse pointer on a SmartIcon and hold the secondary (right) mouse button, SmarText displays in the Title Bar the function or command the icon represents.

You can specify where the icons should display on the screen and which icons should appear in the palette by choosing View/SmartIcons.

Title Bar

Displays the name of the application and the name of the current electronic document, or a one-line help message when you choose a menu or menu item.

If you select a different view of the document, the Title Bar displays the name of that view.

Control Menu Box

Displays a menu with items that allow you to restore, move, size, minimize, maximize, or close the active window, switch between windows, or open the control panel window.

Not all options are available for every window.

Menu Bar

Lists the main menus in SmarText.

Status Bar

Displays icons and buttons that provide information about the current document. Some icons and buttons in the Status Bar are toggles that switch between modes or change the type of information displayed. The displayed information varies depending upon the function you are using.

Scroll Bar

Controls the portion of the document that displays on the screen.

SmarText displays a horizontal scroll bar for tables and Zoomed In illustrations.

Scroll Box

Indicates the part of the document that is displayed on the screen compared to the entire document. For example, if the scroll box is at the top of the scroll bar, you are at the beginning of the document.

Restore Boxes

Restores the SmarText application or document to the size and position it occupied before you maximized or minimized it.

Maximize Box

Enlarges the SmarText window to fill the entire screen.

Minimize Box

Reduces the SmarText window to an icon at the bottom of the screen.

Workspace

The screen area in which you can arrange the multiple windows SmarText displays.

You can customize the workspace.

Text Window

The window that contains the text of a document.

See also:

Understanding SmarText Basics

Understanding SmarText Pointer Shapes

Using Shortcuts

Using the Status Bar

Using SmartIcons

Tiling or Cascading Windows


Understanding SmarText Basics

Before you begin working with SmarText, you should understand the basics of Microsoft Windows. Like other Windows-based products, SmarText presents an easy-to-use, graphical user interface. Since SmarText operates in the Windows environment, it adheres to Microsoft Windows conventions for using the workspace, menus, menu commands, dialog boxes, command buttons, option buttons, list boxes, check boxes, and a mouse.

SmarText does not require a mouse, although using one is recommended.

You can display the parts of an electronic document, including the text of the document, illustrations, an outline, and an index in separate windows.

You can use either the alphabetic keypad at the top of the keyboard, or the numeric keypad to the side of the alphabetic keypad, to type numbers or perform SmarText commands.

See also:

Becoming Familiar with the SmarText Screen

Stopping SmarText

Understanding SmarText Terminology

Understanding SmarText Pointer Shapes

Using SmartIcons

Using the Status Bar

Using Special Start Options

Tiling or Cascading Windows


Understanding SmarText Pointer Shapes

The mouse pointer can assume the following shapes:

Arrow

The shape the mouse pointer assumes over menus, the scroll bar, the Status Bar, SmartIcons, and most windows.

Double arrow

The shape the mouse pointer assumes over the border of a window when you size the window.

Hand

The shape the mouse pointer assumes in the Help window when you access a cross-reference.

Hourglass

The shape the mouse pointer assumes when you must wait for SmarText to perform a function.

I-beam

The shape the mouse pointer assumes when you select text in the Text window or type in a text box.

Cross hairs

The shape the mouse pointer assumes over an illustration link in an Illustration window.

See also:

Understanding SmarText Basics

Using SmartIcons

Using the Status Bar


Using Shortcuts

You can use shortcuts to speed up your work. In addition to the Windows mouse shortcuts, SmarText provides icon and keyboard shortcuts.

To use SmartIcons

SmartIcons automate SmarText functions and commands. To use SmartIcons, position the mouse pointer on the desired icon and click the primary (left) mouse button.

The number of icons that display on the screen depends upon the display adapter you are using.

When you first load SmarText, certain icons display across the top of the screen. You can specify where the icons should display and which icons should appear in the palette by choosing View/SmartIcons.

You can switch between showing and hiding SmartIcons by clicking on the SmartIcon button in the Status Bar.

See also:

Using Keyboard Shortcuts

Using SmartIcons

Using the Status Bar


Using the Status Bar

The Status Bar consists of icons and buttons that provide information about the current document and shortcuts for SmarText commands. Some icons and buttons in the Status Bar are toggles that either switch between modes or change the type of information displayed.

To use the Status Bar, position the mouse pointer on the desired icon or button and click the primary (left) mouse button.

Percentage

Indicates the current percentage of the document displayed on the screen, the current page compared to the total number of pages in the document, or the current line compared to the total number of lines in the document.

Mouse: The Percentage button is a toggle. If you click on the Percentage button, you can switch between the percentage, the current page, and the current line position of the text displayed on the screen.

Date and Time

Displays the current date and time.

SmartIcons

Displays the SmartIcons button.

Mouse: The SmartIcons button is a toggle. If you click on the SmartIcons button, you can switch between showing and hiding the SmartIcons on the screen.

File Name

Displays the name of the current document.

See also:

Becoming Familiar with the SmarText Screen

Understanding SmarText Pointer Shapes

Using SmartIcons


Using Keyboard Shortcuts

You can use Windows keyboard shortcuts and SmarText keyboard shortcuts to perform SmarText functions and commands. To implement keyboard shortcuts, you can use the alphabetic keypad or the numeric keypad. For example, you can press CTRL + + (plus key) without pressing the SHIFT key on the alphabetic keypad, or press CTRL + + (plus key) on the numeric keypad, to expand an outline heading, index word, or search word or phrase.

Press this key 	To perform this command

ALT + - (minus key) 	Access the Control Menu

ALT + SPACEBAR 	Access the SmarText Control Menu

F4 	Backtrack to previous location

SHIFT + F5 	Cascade windows

CTRL + F4 	Close active window

CTRL + - (minus key) 	Collapse outline, index, search results, or zoom out an illustration

CTRL + INS 	Copy text

SHIFT + DEL 	Cut text

DEL 	Delete text

F3 	Display Bookshelf Search Results window

F2 	Display Bookshelf window

F7 	Display Index window

F6 	Display Outline window

F8 	Display Search Results window

F5 	Display Text window

ALT + F4 	Exit SmarText

CTRL + + (plus key) 	Expand outline, index, search results, or zoom in an illustration

CTRL + G 	Go To

CTRL + N 	Go To next or previous item

F1 	Help

F9 	Load Editor

CTRL + F6 	Make next window active

HOME 	Move to beginning of the current line

CTRL + HOME 	Move to beginning of the document

END 	Move to end of the current line

CTRL + END 	Move to end of the document

DOWN ARROW 	Move to next line

TAB 	Move to next link

PG DN 	Move to next screen

CTRL + RIGHT ARROW 	Move to next word

UP ARROW 	Move to previous line

SHIFT + TAB 	Move to previous link

PG UP 	Move to previous screen

CTRL + LEFT ARROW 	Move to previous word

SHIFT + INS 	Paste text

CTRL + P 	Print a document or range

CTRL + S 	Search

SHIFT + ARROW KEYS 	Select text or part of an illustration

CTRL + B 	Show/hide SmartIcon palette

CTRL + Z 	Show/hide illustration zones

F11 or ALT + F1 	Show view/full text

SHIFT + F4 	Tile windows

See also:

Printing the Contents of a Window

Using SmartIcons

Using an Editor

Using the Electronic Index

Using the Bookshelf

Using an Illustration Link

Using Search Results to Display Text

Using Go To

Using the Electronic Outline

Tiling or Cascading Windows


Stopping SmarText

To exit SmarText, you can do one of the following:

*	Choose File/Exit.

Mouse: Double click on the Control Menu box.

*	Press ALT + F4.

See also:

Becoming Familiar with the SmarText Screen

Understanding SmarText Basics


Defaults

Using SmartIcons

Specify where the SmartIcons should display on the screen and which icons should appear in the palette.

Setting Preferences

Specify the way text and links should appear on the screen.

Setting Default Paths

Specify the default drive and directory for SmarText documents, notes, and bookmarks.


Using SmartIcons

SmartIcons are mouse shortcuts for SmarText functions and commands. SmarText displays a palette of SmartIcons on the screen. You can specify where the icons should display and which icons should appear in the palette.

You must have a mouse to use SmartIcons.

Mouse: If you position the mouse pointer on a SmartIcon and click and hold the secondary (right) mouse button, SmarText displays in the Title Bar the function or command the icon represents.

To use SmartIcons

 1.	Choose View/SmartIcons.

 2.	Select the desired position from the SmartIcons palette.

Left

Positions the icon palette on the left side of the screen.

Right

Positions the icon palette on the right side of the screen.

Top

Positions the icon palette at the top of the screen, below the menu bar.

Bottom

Positions the icon palette at the bottom of the screen, above the Status Bar.

Floating

Allows you to position the icon palette anywhere on the screen and adjust its size.

The first time you select Floating, SmarText displays a 4 x 4 icon set at the top left side of the screen. When you move the icon palette, SmarText automatically uses the new position each time it displays the SmartIcons.

Mouse: You can move the icon palette by positioning the mouse pointer anywhere inside it and dragging the palette to the desired position. You can size the icon palette by positioning the mouse pointer on a border of the palette and dragging the border.

 3.	Select Show SmartIcons if you want the icon palette to display in the position you selected.

 4.	If you want to select which icons should appear in the icon palette and their order, choose Customize.

If you want to know the function or command an icon represents, click on the icon. SmarText displays the corresponding function or command as the Description.

 5.	If you want to change the order of the icons in the Current palette, position the mouse pointer on an icon, drag the icon to the desired position in the Current palette, and then release the mouse button.

 6.	If you want to add an icon to the icon palette, position the mouse pointer on an icon in the Standard icons box, drag the icon to the desired position in the Current palette, and then release the mouse button.

SmarText automatically reorders the icons in the Current palette when you move, add, or remove icons.

 7.	If you want to remove an icon from the icon palette, position the mouse pointer on an icon in the Selected Icons box, drag the icon out of the box, and then release the mouse button.

 8.	When you finish customizing the icons, choose OK to return to the SmartIcons dialog box.

 9.	Choose OK to return to the document.

See also:

Understanding SmarText Basics

Becoming Familiar with the SmarText Screen

Using Shortcuts


Setting Preferences

Once you open a document, you can specify the way text and links should appear on the screen for the current document or for all documents. You can also specify the paths SmarText should use to store documents, notes, and bookmarks. SmarText uses these paths for every document.

SmarText displays an example of how the text will appear in an Example box.

To set preferences

 1.	Choose View/Preferences.

 2.	In the Text type box, select the type of text for which you want to specify the face, size, color, attributes, and alignment.

You can specify settings for Regular Text, Headings, Table Text, and Links. The original settings are those specified by the author of the document. You can modify the settings to meet your own preferences.

Face, size, and alignment are not available for Text, Illustration, and Executable links.

 3.	In the Face list box, select the typeface you want to use for this type of text.

 4.	In the Size list box, select the point size you want to use for this type of text.

 5.	Select the color you want to use for this type of text.

 6.	If you have a mouse and you want to display additional colors, click on the arrow in the color bar.

You must have a mouse to display additional colors.

 7.	If you have a mouse and you want to create a custom color, double click on the desired color in the color bar or box.

You must have a mouse to create a custom color.

 8.	If you want to adjust the color, position the mouse pointer in the Custom Colors box and drag the mouse.

 9.	Release the mouse button to stop adjusting the color.

10.	If you want to adjust the hue, saturation, and luminance, or the amount of red, green, and blue in the custom color, position the mouse pointer on the Custom Colors color bar and drag the mouse to the left or right.

You can also specify the desired settings in the Hue, Sat, Lum, Red, Green, and Blue text boxes.

11.	Release the mouse button to stop adjusting the color.

12.	Choose OK to return to the color bar or box.

SmarText replaces the previous color with the custom color you created.

If you want to change back to the original colors provided by SmarText, hold CTRL and click the primary (left) mouse button anywhere in the color bar or box.

13.	If necessary, click on the arrow in the color bar to close the color box.

14.	Select the Attributes you want to use for this type of text.

SmarText uses the color and attributes you specify for text links to display index and search words in the Index and Search Results windows.

Bold

Italic

Underline

ALL CAPS

15.	Select the Alignment you want to use for this type of text.

Left

Aligns text at the left margin only.

Center

Centers text between the left and right margins.

Right

Aligns text at the right margin only.

16.	Repeat steps 2 - 15 for each type of text for which you want to specify settings.

17.	If you changed the Face and Size options, or if the document contains tabbed or indented text and the text does not display correctly on the screen, you can specify in the Set tabs text box how far apart the tabs should be in inches.

SmarText does not use the tab setting for table text.

18.	If you want SmarText to display all types of text links within boxes, instead of with attributes, select Display links as boxes.

SmarText uses the color you specified for the type of link as the color of the box.

SmarText displays a document faster if you select Display links as boxes.

19.	If the document contains page breaks and you want to display them as lines across the screen, select Display page breaks.

20.	Choose the desired command button.

OK

Saves the settings for the current document and closes the Preferences dialog box.

Cancel

Closes the Preferences dialog box without saving any changes.

Make Default

Saves all the Text type settings for the current document and stores them as the current default settings without closing the Preferences dialog box.

Choose Make Default if you want the settings you specify to be available for other documents.

Use Default

Changes all the Text type settings from those specified by the document's author to the current default settings without closing the Preferences dialog box.

Choose Use Default if you want to change to the current default settings without having to modify each option individually.

See also:

Setting Default Paths

Understanding Electronic LinksUnderstanding_Electronic_Links

Using the Electronic Index

Using Search Results to Display Text


Setting Default Paths

You can specify the default drive and directory for SmarText documents, notes, and bookmarks. SmarText uses this information to access and store files.

To set default paths

 1.	Choose View/Preferences.

 2.	Choose Paths.

 3.	Type the desired default path names.

Document

Names the drive and directory SmarText should use to retrieve and store documents.

If you do not specify a path name, SmarText uses the last directory from which you opened a document.

Notes

Names the drive and directory SmarText should use for the notes you create.

If SmarText is running on a network, this path should be different for each user. Otherwise, all users will be able to access each other's notes.

Bookmarks

Names the drive and directory SmarText should use for the bookmarks you create.

This path can be different for each user on a network, or the same for all users, if all users should be able to access all bookmarks.

 4.	Choose OK to return to the Preferences dialog box.

 5.	Choose OK to return to the SmarText document.

See also:

Using Bookmarks

Using Notes

Managing the Bookshelf

Opening a Document


Using the Bookshelf

SmarText automatically displays the Bookshelf window when you start the program, unless you specify special start options. The SmarText bookshelf contains icons which represent the electronic documents that are currently available to you.

You can make the bookshelf the active window at any time by choosing File/ Display Bookshelf or by pressing F2.

You can use the bookshelf to open any electronic document. You can also display summary information about any document the bookshelf contains. In addition, you can specify the electronic documents that should display as icons in the Bookshelf window and arrange the icons for those documents.

SmarText automatically closes the Bookshelf window when you open a document.

See also:

Opening a Document

Displaying the Summary

Managing the Bookshelf

Adding or Removing an Electronic (.STX) Document

Adding or Removing a Bookshelf (.BKS) File

Closing a Document

Using Special Start Options


Opening a Document

There are two ways to open a SmarText electronic document:

*	You can open the Bookshelf window and choose the desired icon if the document is an icon on the bookshelf.

*	You can choose File/Open from within an open SmarText document or from the Bookshelf window.

To open a document on the bookshelf

You can use the bookshelf to quickly open the electronic documents you access most often.

 1.	If necessary, open the Bookshelf window.

Keyboard: Press F2.

If necessary, choose Window/Arrange Icons to display the icon for the desired document.

 2.	If you want to display information about the document before you open it, select the icon for the desired document and choose File/Summary.

Mouse: Click on the desired icon to select it.

Keyboard: Press TAB until the title of the desired icon displays in white.

3.	Choose the icon for the electronic document you want to open.

Mouse: Double click on the desired icon.

Keyboard: Press TAB until the title of the desired icon displays in white and then press ENTER.

To open any electronic document

You can choose File/Open from within an open SmarText document or from the Bookshelf window.

You must use File/Open if an electronic document is not on the bookshelf.

 1.	Choose File/Open.

 2.	Select the desired drive in the Drives list box.

 3.	Select the desired directory in the Directories list box.

 4.	Specify the name of the document you want to open.

 5.	If you want to access information about the document, choose Summary .

 6.	Choose OK to return to the Open dialog box.

 7.	Choose OK.

See also:

Managing the Bookshelf

Displaying the Summary


Displaying the Summary

You can use the summary to display a document's title, author, type, copyright, size, creation date, and a document description.

You must either open the Bookshelf window and select the desired icon, or choose File/Open, specify the desired document, and choose Summary, or open the document, to display the summary.

To display the summary

 1.	Choose File/Summary.

 2.	If necessary, use the scroll bar to display any part of the description that does not initially appear on the screen.

Keyboard: Press TAB until the insertion point is in the Document Description box, and then press the arrow keys to display the entire description.

 3.	Choose OK.

See also:

Using the Bookshelf

Opening a Document


Managing the Bookshelf

When the Bookshelf window is open, you can arrange the icons it contains by choosing Window/Arrange Icons. You can also specify the electronic documents that should be available on the bookshelf by adding or removing documents. You can do this in two ways:

*	By adding and removing individual electronic (.STX) documents

*	By adding and removing bookshelf (.BKS) files

The method you should use depends upon whether you have access to individual electronic documents or to collections of electronic documents.

You can make the most efficient use of the bookshelf by adding only those documents you use most often.

Each SmarText user has a bookshelf that contains the individual electronic (.STX) documents he or she specifies. However, an author can create, manage, and distribute one or more bookshelf (.BKS) files which contain a group or collection of electronic (.STX) documents. You can add either single documents or entire collections of documents to your bookshelf.

See also:

Using the Bookshelf

Adding or Removing an Electronic (.STX) Document

Adding or Removing a Bookshelf (.BKS) File


Adding or Removing an Electronic (.STX) Document

You can add or remove an electronic (.STX) document on the bookshelf.

Removing an electronic document affects only your Bookshelf window. SmarText does not delete the file from the disk.

To add or remove an electronic (.STX) document

 1.	Choose File/Manage Bookshelf.

 2.	If you want to add an .STX document to the bookshelf, choose Browse.

If you know the full path name for the document, you can specify it in the Document text box and skip to step 7.

 3.	Select the desired drive in the Drives list box.

 4.	Select the desired directory in the Directories list box.

 5.	Select the name of the desired electronic document file in the Files list box.

 6.	Choose OK to return to the Manage Bookshelf dialog box.

 7.	If you want SmarText to display a title in the icon that represents the document, type the desired title in the Description text box.

SmarText automatically displays either the title specified in the document's summary or the name of the document. You can edit this information.

 8.	If every time you open the electronic document you want to display either a particular view or a particular line, type the desired command in the Start options text box.

To display a view

Type /V followed by the name of the view.

For example, type: /vmanagers

To display a particular line

Type /N followed by the line number.

For example, type: /n200

 9.	In the Bookshelf file list box, select the .BKS file that should contain the .STX document.

This is usually the DEFAULT.BKS file.

10.	Choose Add to add the .STX document you specified.

If you add an electronic document that already exists in the bookshelf, SmarText displays duplicate icons in the Bookshelf window. You can remove any duplicate icon using Remove.

11.	Repeat steps 2 - 10 for each .STX document you want to add.

12.	If you want to remove an .STX document from the bookshelf, select the desired document in the Documents in this bookshelf file list box.

13.	Choose Remove.

14.	Repeat steps 12 - 13 for each .STX document you want to remove.

15.	Choose OK to return to the bookshelf.

SmarText displays an icon for any electronic document you added, and deletes the icon for any electronic document you removed.

If necessary, choose Window/Arrange Icons to display the desired icons in the Bookshelf window.

See also:

Adding or Removing a Bookshelf (.BKS) File

Using the Bookshelf

Managing the Bookshelf


Adding or Removing a Bookshelf (.BKS) File

You can add or remove a bookshelf (.BKS) file on the bookshelf. SmarText automatically adds or removes all icons which represent the .STX documents contained in the file.

Removing a .BKS file affects only your Bookshelf window. SmarText does not delete the file from the disk.

To add or remove a bookshelf (.BKS) file

 1.	Choose File/Manage Bookshelf.

 2.	Choose Files.

The default bookshelf file DEFAULT.BKS and any other .BKS files that are already on the bookshelf automatically display in the Files in bookshelf list box. Additional bookshelf files in the current directory display in the Files list box.

 3.	Select the desired drive in the Drives list box.

 4.	Select the desired directory in the Directories list box.

 5.	Select the name of the desired bookshelf file in the Files list box.

 6.	Choose Add to add the .BKS file you specified.

If you add a bookshelf file that already exists in the bookshelf, SmarText displays duplicate icons in the Bookshelf window for the documents contained in the file. You can remove any duplicate icons using Remove.

 7.	Repeat steps 3 - 6 for each .BKS file you want to add.

 8.	If you want to remove a .BKS file from the bookshelf, select the desired file in the Files in bookshelf list box.

 9.	Choose Remove.

10.	Repeat steps 8 - 9 for each .BKS file you want to remove.

11.	Choose OK to return to the Manage Bookshelf dialog box.

12.	Choose OK to return to the bookshelf.

SmarText displays an icon for each electronic document contained in any bookshelf file you added, and deletes the icon for each electronic document contained in any bookshelf file you removed.

If necessary, choose Window/Arrange Icons to display the desired icons in the Bookshelf window.

See also:

Using the Bookshelf

Adding or Removing an Electronic (.STX) Document


Closing a Document

To remove the current document from the screen, you can do one of the following:

*	Open another document by choosing File/Open and specifying the desired document.

*	Display the Bookshelf window and open another document.

*	Close the document by choosing File/Close.

*	Exit SmarText by choosing File/Exit.

See also:

Opening a Document

Using the Bookshelf


Understanding Navigational Tools

SmarText provides several navigational tools, in addition to the Outline, Index, and Search Results windows, that help you locate information and move around in an electronic document. You can use the following tools even if multiple windows are open:

Links

A link is a cross-reference or connection between two locations in an electronic document. You can use links to access related information in multiple locations in the document.

Backtrack

Backtrack is a function that instantly displays the previous location you accessed in an electronic document. You can use Backtrack to return in order to each location you accessed.

Link History

The link history contains a list of up to the last fifty locations you accessed in an electronic document. It includes all locations accessed using a link, Go To, or the Outline, Index, or Search Results windows. You can use link history to select the location to which you want to return.

Go To

Go To is a function that provides quick access to either the next search instance, a particular page or line number, or the next or previous bookmark, heading, Illustration window, link source, or note. You can use Go To to access any of these items quickly.

Tile and cascade

Tile and Cascade are the two ways you can display all open windows concurrently. You can choose one of these methods.

See also:

Understanding Electronic Links

Using a Text Link

Using an Illustration Link

Enlarging a Portion of an Illustration

Using Backtrack

Using Link History

Using Go To

Tiling or Cascading Windows

Arranging Icons

Using the Electronic Outline

Using the Electronic Index

Using Search Results to Display Text

Using Notes

Using Bookmarks


Understanding Electronic Links

A link in an electronic document is similar to a cross-reference in a printed book. It provides a connection between text or an illustration in the current location in an electronic document and related information located elsewhere.

If you choose to activate the link, SmarText instantly displays the related information on the screen.

The links in an electronic document are created by the author and cannot be modified by the reader.

Each link has a source and a destination. The source is the starting point for the connection or cross-reference. The destination is the ending point.

The link destination can also serve as a link source for another connection or cross-reference.

There are two types of link sources:

*	A text link

*	An illustration link

The destination for either of these types of link sources can be text, an illustration, or another application.

See also:

Using a Text Link

Using an Illustration Link

Understanding Navigational Tools

Using Backtrack

Using Link History


Using a Text Link

When you activate a text link, the destination can be other text, an illustration, or another application.

Text-to-text link

When you activate this type of link, SmarText displays text in either another location in the open document or in another document.

If the link destination is in another electronic document, SmarText automatically closes the open document and displays the document that contains the destination text.

Text-to-illustration link

When you activate this type of link, SmarText displays an Illustration window that contains a picture related to the source text.

Text-to-application (executable) link

When you activate this type of link, SmarText launches another application.

If the author of the document specified a particular file when the link was created, the application either displays the file or executes the commands it contains.

Since SmarText remains active, you can press ALT + TAB or use the Windows Control Menu box to switch between the applications.

To use a text link

 1.	If necessary, make the Text window that contains the link source the active window.

SmarText displays text links within boxes or with the specified attributes.

 2.	Activate the desired text link.

Mouse: Double click on the link.

Keyboard: Press TAB or SHIFT + TAB to move to the desired text link and press ENTER.

If the text link is a source link for multiple destinations, SmarText displays a dialog box.

Select the desired destination in the list box and choose OK.

For all links except executable links, you can use backtrack or link history to return to the link source. For executable links, you can press ALT + TAB to return to the link source in the SmarText document.

If you activate a text link from a view, SmarText may display the complete document if the link destination is outside the selected view. You can return to the view by choosing View/Show View Text.

 3.	If necessary, repeat step 2 to display additional information.

When you activate a text-to-text link, you may find that the destination is also a link source, indicating that additional related information exists elsewhere in the document. By continuing to activate text links, you can locate all the information in the electronic document relevant to the original text. When you activate the last link, SmarText displays the original link source.

See also:

Displaying a View

Setting Preferences

Using Backtrack

Using Link History

Using Go To

Using an Illustration Link


Using an Illustration Link

When you activate an illustration link, the destination can be text, another illustration, or another application.

All illustration links display the same on the screen. The mouse pointer changes into a cross hairs whenever it is positioned over an illustration link in an Illustration window.

Illustration-to-text link

When you activate this type of link, SmarText displays text in either another location in the open document or in another document.

If the link destination is in another electronic document, SmarText automatically closes the open document and displays the document that contains the destination text.

Illustration-to-illustration link

When you activate this type of link, SmarText displays another Illustration window that contains a picture related to the source illustration.

Illustration-to-application (executable) link

When you activate this type of link, SmarText launches another application.

If the author of the document specified a particular file when the link was created, the application either displays the file or executes the commands it contains.

Since SmarText remains active, you can press ALT + TAB or use the Windows Control Menu box to switch between the applications.

To use an illustration link

 1.	If necessary, make the Illustration window that contains the link source the active window.

 2.	If you want SmarText to display any link sources in the illustration, choose View/Illustrations and then choose Show Zones.

SmarText displays a box around any link source in the illustration.

You can choose View/Illustrations and then choose Hide Zones to hide the link sources. The mouse pointer still changes into a cross hairs when you position it over an illustration link.

 3.	Activate the desired illustration link.

Mouse: Double click on the link.

Keyboard: Press TAB to move to the desired illustration link and press ENTER.

If there are multiple overlapping illustration links in that position, SmarText displays a dialog box.

Select the desired destination in the list box and choose OK.

 4.	If necessary, repeat step 3 to display additional information.

For all links except executable links, you can use backtrack or link history to return to the link source. For executable links, you can press ALT + TAB to return to the link source in the SmarText document.

When you activate an illustration-to-text link, you may find that the destination is also a link source, indicating that additional related information exists elsewhere in the document. By continuing to activate text links, you can locate all the information in the electronic document relevant to the original text. When you activate the last link, SmarText displays the original link source.

See also:

Enlarging a Portion of an Illustration

Using Backtrack

Using Link History

Using Go To

Using a Text Link


Enlarging a Portion of an Illustration

When an Illustration window is active, you can use Zoom In to enlarge any rectangular portion of the illustration, thereby displaying the details in the illustration. You can then use Zoom Out to display the illustration in its original size.

To enlarge a portion of an illustration

 1.	Make the Illustration window that contains the desired illustration the active window.

 2.	Select the desired region of the illustration.

Mouse: Position the mouse pointer at the beginning of the region you want to select and drag the mouse over the desired region.

Keyboard: Press SHIFT + arrow keys to select the desired region.

SmarText displays a box with handles around the selected region of the illustration.

You can resize the selected region by positioning the pointer on a handle and either dragging the handle with the mouse or pressing CTRL + SHIFT + arrow keys. You can move the selected region by positioning the pointer inside the box and either dragging the box with the mouse or pressing CTRL + SHIFT + arrow keys.

 3.	Choose View/Illustrations.

Keyboard: Press CTRL + + (plus key) to zoom in.

 4.	Choose Zoom In.

SmarText enlarges the selected region of the illustration so that it fills the Illustration window.

SmarText keeps the ratio of height to width proportional to prevent distortion.

 5.	Repeat steps 2 - 4 until you obtain the desired level of detail.

 6.	When you want to display the illustration in its original size, choose View/Illustrations.

Keyboard: Press CTRL + - (minus key) to zoom out.

 7.	Choose Zoom Out.

See also:

Printing the Contents of a Window

Using an Illustration Link


Using Backtrack

You can use Backtrack to return to previous locations in sequential order. SmarText automatically displays the most recent location, then the next most recent, and so on. You can use Link History to return to any previous location you select.

To use Backtrack

 1.	Choose Links/Backtrack.

Keyboard: Press F4.

SmarText displays the location you previously accessed.

Each time you use Backtrack, SmarText removes from the link history the location to which you returned.

If you backtrack all the way to the original link source, Backtrack is dimmed.

 2.	If you want to return to the next most recent location you accessed, repeat step 1.

See also:

Using Link History

Understanding Navigational Tools

Using Go To

Using the Electronic Outline

Using the Electronic Index

Using Search Results to Display Text


Using Link History

When you activate a link, or use Go To or the Outline, Index, or Search Results window to access information, SmarText tracks each access in the Link History dialog box.

Use Link History when you want to return to a specific location you previously accessed in the document.

If you did not activate any links, or you backtracked to the original link source, Link History is dimmed.

To use Link History

 1.	Choose Links/Link History.

SmarText maintains up to 50 links in the Link History dialog box.

For each link, the list box displays the name of the SmarText document, the page number, and the text at the location. If the link is in a view, the list box displays the name of the view instead of a page number. If the link is an illustration, the list box displays the caption instead of text.

 2.	Select the location to which you want to return.

Mouse: Double click on the desired location to display it.

SmarText lists the locations you accessed in reverse order. The first location in the list box is the one you accessed most recently, the second location is the next most recent, and so on.

 3.	Choose OK.

SmarText updates the link history. The current location becomes the first location in the list box.

See also:

Using Backtrack

Understanding Navigational Tools

Using Go To

Using the Electronic Outline

Using the Electronic Index

Using Search Results to Display Text


Using Go To

Go To allows you to select the item you want to display in the open document's Text or Illustration windows. You can use Go To to quickly display the next instance of search text, a specific page or line number, or the next or previous occurrence of a bookmark, heading, Illustration window, link source, or note.

You must open a document before you can use Go To.

To use Go To

 1.	Choose Edit/Go To.

Keyboard: Press CTRL + G to display the Go To dialog box. To activate the option specified in the Go To dialog box without displaying the dialog box, press CTRL + N.

 2.	Select the item you want to display.

Next search instance

Displays in the Text window the next instance of text listed in the current Search Results window.

Select Next search instance when you want to display the next occurrence of text that matches the Search criteria you specified without making the Search Results window the active window.

This option is dimmed unless the Search Results window is open.

Page number

Displays in the Text window the page you specify.

Line number

Displays in the Text window the line you specify.

Next item

Displays the next occurrence of the item you select in the list box.

Previous item

Displays the previous occurrence of the item you select in the list box.

 3.	If you select either Next item or Previous item, select the desired item in the list box.

Bookmark

Displays in any window the location of the next or previous bookmark, in the order in which you created the bookmarks.

Select Bookmark when you want to display only those locations in the document that you marked.

Heading

Displays in the Text window the next or previous heading.

Select Heading when you want to scan the major topics in the document.

Illustration Window

Makes the next or previous open Illustration window the active window.

Select Illustration window when you want to cycle through layered Illustration windows.

Link Source

Displays in the Text window the next or previous link source.

Select Link Source when you want to display the cross-references in the document.

Note

Displays in the Text window the next or previous note, in sequential order in the text.

Select Note when you want to display the notes you previously created.

 4.	Choose OK.

After Go To displays the next or previous occurrence of the item you selected, you can press CTRL + N to Go To the next location of that item without displaying the Go To dialog box.

See also:

Understanding Electronic Links

Using an Illustration Link

Using Bookmarks

Using Notes

Using Search Results to Display Text

Using the Electronic Index

Using the Electronic Outline

Using a Text Link


Tiling or Cascading Windows

SmarText displays each part of an electronic document in a separate window. You can use tile or cascade to display all open windows concurrently.

If you access the Window menu, SmarText displays a check mark to the left of the name of the active window.

To tile or cascade multiple windows

 1.	If you want to display the open windows so that up to nine windows are visible, choose Window/Tile.

Choose Tile when you want to display the contents of several windows simultaneously.

SmarText automatically divides the screen equally among the open windows.

SmarText tiles the windows in the following manner: The Text window is always in the upper left corner. The other windows display in the order in which you access them. If you open more than nine windows, SmarText hides any extra windows under the window in the lower right corner. You can access the Window menu and choose the window you want to display.

If the Text window is narrower than a complete line of text when you tile the windows, SmarText rewraps the text so that the entire line displays.

 2.	If you want to display the open windows so that they overlap, choose Window/Cascade.

Choose Cascade when you want to access one particular window from among several open windows, and you want the windows to display as large as possible.

SmarText displays the active window on top of all other open windows, with the title bar for each window visible.

SmarText cascades the open windows starting at the upper left corner. The other windows display in the order in which you accessed them.

See also:

Understanding Navigational Tools


Arranging Icons

If you move document icons in the Bookshelf window, or move minimized icons in the SmarText window to new locations, you can return the icons to their default positions.

The number of icons SmarText displays when you arrange them depends upon the size of the window.

To arrange icons in the Bookshelf window

 1.	If necessary, open the Bookshelf window.

 2.	Choose Window/Arrange Icons.

SmarText arranges the icons across and then down in the Bookshelf window.

If the window is not large enough to display all the icons, SmarText provides horizontal and vertical scroll bars.

To arrange icons for minimized SmarText windows

 1.	If necessary, close the Bookshelf window.

 2.	Choose Window/Arrange Icons.

SmarText orders the icons for any minimized windows across the bottom of the SmarText window from left to right. It creates additional rows as needed, from the bottom up, and left to right.

If the SmarText window is not large enough to display all the icons, you can use the Window menu to restore any minimized icon that is not displayed.


Using the Electronic Outline

The outline for an electronic document is similar to a table of contents for a book or an outline of a presentation or a report. The outline contains headings and subheadings.

Using the SmarText electronic outline, you can quickly display either the particular section of text in the open document or an illustration that corresponds to a heading or subheading in the outline.

You must open a document before you can use the outline.

To display text

 1.	Choose View/Show Outline.

Keyboard: Press F6.

In the Outline window, the narrow left column displays a + (plus sign) if you can expand the heading to display subheadings. The right column displays the headings.

SmarText maintains an outline for each view of the document. If you change to a different view, the outline changes to represent the new view.

 2.	Expand the heading you want to explore.

Mouse: Click on the + (plus sign) next to the heading.

Keyboard: Press the UP ARROW or DOWN ARROW to select the heading and press CTRL  +  + (plus key).

SmarText displays any subheadings one level below the current heading.

 3.	If you want to display additional subheading levels, repeat step 2.

If you want to hide any displayed subheadings, you can click on the - (minus sign) next to the heading or press CTRL + - (minus key) to collapse it.

 4.	Select the heading for the text you want to display.

Mouse: Double click on the heading.

Keyboard: Press UP ARROW or DOWN ARROW to select the desired heading and press ENTER.

SmarText makes the Text window active and displays the text that corresponds to the heading.

If you choose Window/Tile, you can display both the Text and Outline windows and quickly navigate the document.

To display an illustration

The Illustrations heading appears at the end of the outline.

 1.	Choose View/Show Outline.

Keyboard: Press F6.

 2.	Press CTRL + END to select the Illustrations heading.

 3.	Expand the Illustrations heading.

Mouse: Click on the + (plus sign) next to the Illustrations heading.

Keyboard: Press CTRL + + (plus key).

 4.	Select the illustration you want to display.

Mouse: Double click on the name of the illustration.

Keyboard: Press UP ARROW or DOWN ARROW to select the desired illustration and press ENTER.

SmarText displays the illustration in its original size in an Illustration window.

You can change the size of the Illustration window to adjust the size of the illustration.

If the Illustration window is smaller than the illustration, SmarText automatically resizes the illustration to fit in the window.

If you choose Window/Tile, you can display the Text, Illustration, and Outline windows and quickly navigate the document.

If you open more than nine windows and you tile the windows, SmarText hides any extra windows under the window in the lower right corner. You can access the Window menu and choose the window you want to display.

See also:

Printing the Contents of a Window

Understanding Views

Tiling or Cascading Windows

Using Backtrack

Using Link History


Using the Electronic Index

The index for an electronic document is similar to the index of a printed book. The index contains an alphabetical list of important terms or words found in the document.

Using the SmarText index, you can quickly display the section of text in the open document that contains an instance or occurrence of the term you want to explore.

You must open a document before you can use the index.

To display text

 1.	Choose Index and the particular index you want to access.

Keyboard: Press F7.

You can access an alternate index if the author of the document created it. For example, the author might have created two indexes for the document: one for managers and another for operators.

You can display only one index at a time. If you choose another index under the Index menu, SmarText replaces the current index with the new index. You can determine which index is currently displayed by accessing the Index menu. SmarText displays a check mark to the left of the current index.

In the Index window, the narrow left column displays a + (plus sign) if you can expand the letter to display index words. The right column displays the letters of the alphabet.

 2.	Expand the index letter you want to explore.

Mouse: Click on the + (plus sign) next to the letter.

Keyboard: Press UP ARROW or DOWN ARROW to select the index letter and press CTRL + + (plus key).

SmarText displays index words that begin with the letter you expanded.

If a particular word does not appear in the index, you can choose Edit/Search to look for the word in the document.

 3.	If you want to display index words for additional letters, repeat step 2.

If you want to hide any displayed index words, you can click on the - (minus sign) next to the index letter or press CTRL + (minus key) to collapse it.

 4.	Expand the word for which you want to display instances in context.

Mouse: Click on the + (plus sign) next to the index word.

Keyboard: Press UP ARROW or DOWN ARROW to select the desired index word and press CTRL + + (plus key).

If the author of the document specified synonyms in the index, SmarText may display see also references. You can expand a reference to display instances of the synonym in context.

If SmarText reports 0 instances when you expand an index word, you may be reading a view of the document instead of the full document. Because SmarText displays only the instances that occur in the currently selected view, the 0 response means that there are no instances of that word in the current view. The complete document, however, does contain instances of the index word.

SmarText displays each instance of the index word in a single line of text.

 5.	Select the instance you want to display.

Mouse: Double click on the instance.

Keyboard: Press UP ARROW or DOWN ARROW to select the desired instance and press ENTER.

SmarText makes the Text window active and displays the section of the document that contains the selected instance of the index word.

If you choose Window/Tile, you can display both the Text and Index windows and quickly navigate the document.

See also:

Printing the Contents of a Window

Understanding Views

Tiling or Cascading Windows

Using Backtrack

Using Link History

Performing a Basic Search


Understanding Views

A view is a subset or rearrangement of a complete electronic document. You can use a view in addition to using the full document.

SmarText automatically displays the complete document unless you specify a view. Once you display a view, you can access information the same way you do in the complete document.

Consider a cookbook that contains recipes for meats, vegetables, desserts, and beverages. The book's author chooses how to present these recipes to the reader.

The author could arrange the recipes by food type. In this case, the author would group hamburgers with turkey, potato salad with french fries, and so on.

The author could also arrange the recipes by meals. In this case, the author would group roast turkey, stuffing, mashed potatoes, wild rice, and pumpkin pie in a holiday dinner section. The author would also group hamburgers, potato salad, and tossed salad in an outdoor meal section.

You can probably imagine other useful ways the author could organize the recipes. Each of these rearrangements would be an electronic view. Using the views, you could easily display the recipes of your choice.

See also:

Displaying a View


Displaying a View

You can display a view if the author of the document created it. To display a view, choose View and the name of the desired view.

SmarText displays the selected view in the Text window.

The name of the view appears in the Text window title bar and in the Status Bar.

If you access the View menu, SmarText displays a check mark to the left of the current view.

When you display a view, the text may or may not display in the same order as the complete document. In addition, four parts of the electronic document are different:

Links

When you activate a link from a view, SmarText may display the complete document if the link destination is outside the selected view.

Outline

The outline reflects the name and organization of the view. As a result, its contents may differ from the complete document's outline. If you change views, SmarText automatically changes outlines, so you can easily stay within the view as you navigate the document.

Index

You can access one or more indexes from the complete document when you display a view. However, SmarText automatically displays only the instances of the words within the current view. For this reason, the index may display 0 instances of a word, not because the word does not appear in the document, but because it does not appear in the selected view.

Search Results

The Search Results window displays only the instances of the words or phrases within the current view.

You can return to the complete document by choosing View/Show Full Text.

Keyboard: Press F11 or ALT + F1.

See also:

Using a Text Link

Using an Illustration Link

Using the Electronic Outline

Using the Electronic Index

Using the Status Bar


Using Show View/Full Text

This menu item is a toggle which is available after you have selected a view. You can switch between the full text window and the view window by choosing View/Show View Text.

See also:

Displaying a View


Understanding Boolean Logic and Search

Search is the most flexible SmarText tool for finding occurrences of a search term (a word or phrase) or any combination of search terms in one or more electronic documents. You can specify the desired search terms and any desired Boolean operators, options that provide a way of evaluating the search terms and their relationships to each other. You can then save and reload the search query you formulated.

SmarText identifies the instances or occurrences of text in an electronic document that match any search term you specified. You can then quickly display any section of text that contains an instance of the search term.

See also:

Performing a Basic Search

Specifying Search Options

Saving and Loading a Search Query

Focusing a Search

Searching Multiple Documents

Using Search Results to Display Text


Performing a Basic Search

You can use Search from within an open document or from the Bookshelf window. If you want to search for text in a particular electronic document and use all Search options, open the desired document. If you want to search for text in multiple documents, open the Bookshelf window.

Some Search options that are available from within an open document are not available from the Bookshelf window.

To perform a basic search

You can specify the terms and the Boolean operators you want to use for the search. By making a search query fairly specific, you can minimize the number of instances of text you need to display to find desired information.

 1.	If you want to search for text in a particular document, open that document.

If you want to search for text in a particular view, choose View and specify the desired view.

 2.	If you want to use text in the document as a search term, select the desired word or phrase.

Mouse: Position the mouse pointer at the beginning of the text you want to select and drag the mouse. When you reach the end of the desired text, release the mouse button.

Keyboard: Press SHIFT + arrow keys to select the desired text.

 3.	Choose Edit/Search.

Keyboard: Press CTRL + S.

SmarText displays any text you selected in the first Search For text box.

 4.	Specify the desired search term in the first Search For text box.

If you are not certain of the spelling for the search term, you can type an asterisk after the last character you know exists in the word. SmarText finds instances of the term if the asterisk wildcard matches at least one character in a word in the document.

If you want to search for a character that SmarText uses as a control character (&,*,(,),|), type angle braces, <>, around it in the text box.

SmarText places the text in the Search Query text box.

Each SmarText document contains a stopword list of common words such as and, a, an, the. These words occur so frequently that SmarText neither searches for them nor includes them in an index. Although you cannot search for stopwords individually, you can search for them as part of a phrase. For example, you could not search for "the" but you could search for "cat in the hat."

 5.	If you want SmarText to find combinations of search terms, select the desired Boolean operator and specify the desired search term in the next Search For text box.

SmarText inserts both a code for the operator you select and the next search term in the Search Query text box.

You can also type the search query directly into the Search Query text box. By doing so you can specify more than three search requests, and you can use parentheses to group the search words or phrases so SmarText can interpret the search requests properly. Grouping search terms is similar to using parentheses in mathematical expressions. SmarText performs the operation specified within the parentheses before it performs the other operations.

And (&)

SmarText finds all instances of text that contain the search terms specified in the Search Query text box, if the search terms are within the number of characters specified in the Maximum character separation between words text box.

Using the And operator, you can find multiple words or phrases that occur near each other in a document.

Or (|)

SmarText finds all instances of text that match either one search term specified in the Search Query text box or the next search term specified in the Search Query text box, regardless of the number of characters specified in the Maximum character separation between words text box and the Search words in order shown option.

Using the Or operator, you can find instances of multiple search terms at one time, instead of individually.

But Not (&~)

SmarText finds all instances of text that contain one search term specified in the Search Query text box but not the next search term specified in the Search Query text box, if the subsequent search term is not within the number of characters specified in the Maximum character separation between words text box.

Using the But Not operator, you can exclude certain instances of search terms from the search results.

When you use the But Not operator, you should unselect Search words in order shown and specify a large number in the Maximum character separation between words text box.

6.	If you want SmarText to find any additional combination of search terms, repeat step 5.

7.	Choose Options to specify additional search options or choose OK to start the search and display the search results.

For all Boolean operators, if you select Order of Appearance as the desired Show option, SmarText also finds all instances of text that match each individual search term.

See also:

Searching Multiple Documents

Specifying Search Options

Using Search Results to Display Text

Saving and Loading a Search Query

Focusing a Search


Specifying Search Options

You can specify additional options when you perform a search.

To specify search options

 1.	In the Search dialog box, choose Options.

 2.	In the Show list box, select the way you want SmarText to display the search results.

Order of Appearance

SmarText finds all instances of each search term, as well as instances of the entire search query, and displays the search results in the order in which they appear in the document.

By Files

SmarText finds all instances of the entire search query, and displays the search results by files, for all files in the document.

By Outline

SmarText finds all instances of the entire search query, and displays the search results by headings.

SmarText displays only those outline headings that contain the search terms.

 3.	If you want SmarText to automatically display the section of text that contains the first instance of the search term, select Jump to first instance.

 4.	If you want SmarText to find synonyms for the search terms, select Include index synonyms in search.

SmarText only finds instances of those synonyms that were specified by the author and that actually exist in the document.

 5.	If you want SmarText to find the search terms in the order in which they appear in the Search Query text box, select Search words in order shown.

 6.	If you want SmarText to display under the Cancel button the number of times a search term appears in the document as you specify the term, select Show instances.

Using Show instances, you can determine whether you sufficiently narrowed the search query to a reasonable number of instances.

You must move the insertion point out of the Search For text box, or press SPACEBAR in the Search Query text box, before SmarText can display the number of instances.

 7.	If you want to specify how close or far apart the search terms must be in the document before SmarText identifies them as search instances, type the desired number in the Maximum character separation between words text box. You can type any number between 1 and 32,000 characters.

The number you specify determines the number of characters between the first character of one search term and the first character of the next search term.

 8.	Choose OK to start the search and display the search results.

See also:

Using Search Results to Display Text

Performing a Basic Search

Saving and Loading a Search Query

Focusing a Search

Searching Multiple Documents


Saving and Loading a Search Query

If you specify a complex search query and you want to save it for another time or use it with another document, you can use the Save Search function.

To save a search query

 1.	Choose Edit/Search.

 2.	Choose Options.

 3.	Choose Save.

 4.	Select the desired drive in the Drives list box.

 5.	Select the desired directory in the Directories list box.

 6.	Specify the name of the file to which you want to save the search query in the Filename text box.

 7.	Choose OK to return to the Search dialog box.

 8.	Choose OK to start the search and display the search results.

To load a saved search query

You can load a search query you previously saved.

 1.	Choose Edit/Search.

 2.	Choose Options.

 3.	Choose Load.

 4.	Select the desired drive in the Drives list box.

 5.	Select the desired directory in the Directories list box.

 6.	Specify the name of the file that contains the desired search query in the Filename list box.

 7.	Choose OK to return to the Search dialog box.

 8.	Choose OK to start the search and display the search results.

See also:

Performing a Basic Search

Specifying Search Options

Focusing a Search

Searching Multiple Documents

Using Search Results to Display Text


Focusing a Search

When you formulate a search query, SmarText may find too many instances of the search term, thereby making it difficult to access the information you need quickly. You can narrow the search by adding to the search query one or more index words that appear near instances of the current search terms.

To focus a search

 1.	Choose Edit/Search.

 2.	Specify the desired search query.

 3.	Choose Focus.

 4.	If you want to narrow the search, choose Look Up Words.

SmarText displays in the list box any index words that appear in the document close to instances of a search term.

 5.	In the list box, select the word or phrase you want to add to the search query.

 6.	Choose Add to Query.

SmarText automatically specifies the And operator and adds the search word or phrase to the Search Query text box.

 7.	If you want SmarText to display the number of times a search term appears in the document as you specify the term, select Show instances.

 8.	Choose OK to start the search and display the search results.

See also:

Performing a Basic Search

Specifying Search Options

Using Search Results to Display Text

Saving and Loading a Search Query


Searching Multiple Documents

You can search for text in multiple documents if you open the Bookshelf window.

To search multiple documents

1.	Choose File/Display Bookshelf.

Keyboard: Press F2.

2.	Choose Edit/Search.

Keyboard: Press CTRL + S.

3.	Specify the desired search query and search options.

4.	Select the documents you want to search in the Documents to Search list box.

SmarText searches the documents in the order you select them.

5.	Choose OK to start the search and display the search results.

See also:

Performing a Basic Search

Specifying Search Options

Saving and Loading a Search Query

Using Search Results to Display Text


Using Search Results to Display Text

SmarText uses stemming (a method of removing common suffixes or endings) to find matching instances of text. For example, if you search for the word wild, SmarText finds wild, wilder, and wilderness because by removing the er and ness suffixes, those instances match the search term. SmarText does not find wildflower because by removing the er suffix, the resulting wildflow does not match the search term.

To use search results to display text

 1.	Make the Search Results window active.

Keyboard: Press F8.

In the Search Results window, the narrow left column displays a + (plus sign) if you can expand the item. The right column displays either the file names, search queries, or outline headings that contain the search terms, and the number of instances found.

If you initiated the search from the Bookshelf window, SmarText displays in the right column the documents you selected in the order in which you selected them, and the number of instances it found in each document.

The items in the Search Results window depend upon the Show option you select in the Search dialog box.

2.	Expand the item you want to explore.

Mouse: Click on the + (plus sign) next to the item.

Keyboard: Press UP ARROW or DOWN ARROW to select the desired item and press CTRL + + (plus key).

SmarText displays each instance of the search term in a single line of text.

If you want to hide any displayed instances of the search term, you can click on the - (minus sign) next to the term, or press CTRL + - (minus key) to collapse it.

If the Search Results window displays headings, you can double click on the desired heading to automatically display the text containing the search term.

3.	Select the instance you want to display.

Mouse: Double click on the instance.

Keyboard: Press UP ARROW or DOWN ARROW to select the desired instance and press ENTER.

SmarText makes the Text window active and displays the section of the document that contains the selected instance of the search term.

If you selected Jump to first instance, you can press CTRL + N to automatically display the next instance of the search term.

If you choose Window/Tile, you can display both the Text and Search Results windows and quickly navigate the document.

See also:

Printing the Contents of a Window

Specifying Search Options

Tiling or Cascading Windows

Using Backtrack

Using Link History

Performing a Basic Search


Using an Editor

You can copy text in an electronic document to either the Windows Notepad or a word processing application you specify. You can then edit, print, and save the information to a file.

To select an editor

You can specify the application you want to use as an editor.

 1.	Choose Edit/Select Editor.

 2.	Select the desired drive in the Drives list box.

 3.	Select the desired directory in the Directories list box.

 4.	Specify the executable file name for the application you want to use as an editor.

If the application can automatically open a particular document and you want it to do so, you can type the necessary command in the Command line to start editor text box.

 5.	Choose OK.

To use the editor

Once you specify the desired editor, you can copy text from an electronic document to the Windows Clipboard and then paste it into the editor. SmarText automatically starts the editor application for you.

 1.	Open the desired electronic document.

 2.	Display the section of text you want to copy.

You can copy text to the selected editor application from any SmarText window, including the Text, Outline, Index, and Search Results windows.

 3.	Select the desired text.

Mouse: Position the mouse pointer at the beginning of the text you want to select and drag the mouse. When you reach the end of the desired text, release the mouse button.

Keyboard: Press SHIFT + arrow keys to select the desired text.

 4.	Choose Edit/Copy.

 5.	Choose Edit/Editor.

Keyboard: Press F9.

SmarText starts the application you specified as the editor.

 6.	Choose Edit/Paste.

The text you copied displays in the editor window.

You can edit, print, and save information to a file.

 7.	To return to SmarText, press ALT + TAB.

The editor application is still open. You can press ALT + TAB or choose Edit/Editor to automatically switch to that window.

You can exit the editor application to conserve memory. The next time you choose Edit/Editor, SmarText automatically starts it for you.

See also:

Understanding SmarText Basics

Using the Electronic Outline

Using the Electronic Index

Using Search Results to Display Text


Using Bookmarks

When you read an electronic document, you can create bookmarks in specific locations in the document.

Using bookmarks, you can mark specific locations in the document to which you want to return. Once you create a bookmark, you can quickly display the section of text that contains the bookmark.

You can create, display, and remove a bookmark in an open document.

Bookmarks do not appear on the screen and do not print.

To create a bookmark

 1.	Display or select the section of text you want to mark as a bookmark.

Mouse: Position the mouse pointer at the beginning of the text you want to select and drag the mouse. When you reach the end of the desired text, release the mouse button.

Keyboard: Press SHIFT + arrow keys to select the desired text.

SmarText uses the text you select as the name for the bookmark.

 2.	Choose Edit/Bookmarks.

The text you selected displays in the Bookmark text box. If you did not select any text, SmarText automatically names the bookmark with a number.

 3.	If necessary, specify the desired name for the bookmark.

 4.	Choose Add.

SmarText places the bookmark name in the Current bookmarks list box and marks the location in the document.

SmarText stores bookmarks in a file with the same name as the document, but with a .BKM extension. You can specify the location for this file in the Preferences dialog box.

To go to the next or previous bookmark

If you want to move to the location of the next or previous bookmark in the document, you can use Go To or keyboard shortcuts.

 1.	Choose Edit/Go To.

 2.	Select Next item or Previous item.

 3.	Select Bookmark in the list box.

 4.	Choose Go To ^N.

SmarText displays the section of text that contains the next or previous bookmark.

To go to a particular bookmark

If you want to move to a particular bookmark, you can use the Bookmark Go To function.

 1.	Choose Edit/Bookmarks.

 2.	Specify the name of the desired bookmark.

 3.	Choose Go To.

SmarText displays the section of text that contains the specified bookmark.

To remove a bookmark

 1.	Choose Edit/Bookmarks.

 2.	Specify the name of the bookmark you want to delete.

 3.	Choose Remove.

 4.	Choose Cancel to return to the document.

See also:

Setting Default Paths

Setting Preferences

Using Keyboard Shortcuts

Using Go To


Using Notes

You can create notes that contain questions or comments about text in an open document. You can then display, edit, and remove the notes you place in a document.

Notes appear as yellow rectangles on the screen. They do not print.

To insert a note

 1.	Select the word in the document to which you want to attach a note.

If you want to copy text from the document into the note, select the desired text and choose Edit/Copy before you create the note.

Mouse: Click on the desired word.

Keyboard: Press SHIFT + LEFT ARROW or RIGHT ARROW to select the desired word.

 2.	Choose Edit/Notes.

 3.	Type the note text.

If you copied text from the document, press SHIFT + INS to paste the text into the Note window.

You can copy or move note text into another note. Press SHIFT + DEL to cut the note text, or press CTRL + INS to copy the note text. Press SHIFT + INS to paste the text into another note.

 4.	To return to the document, press ESC.

Mouse: Click outside the Note window.

SmarText places a note mark in the text.

SmarText stores notes in a file with the same name as the document, but with an .NTS extension. You can specify the location for this file in the Preferences dialog box.

To display a note

If you want to display the next or previous note in the document, you can use Go To. If you are already at the location of the note mark, you can select it to display the note.

Mouse: Double click on the note mark.

Keyboard: Press the arrow keys to move to the desired note mark and press ENTER.

 1.	Choose Edit/Go To.

 2.	Select Next item or Previous item.

 3.	Select Note in the list box.

 4.	Choose Go To ^N.

SmarText displays the contents of the note. The date and time the note was created or last edited appear in the Note title bar.

To edit a note

You can edit any note you created in the document.

 1.	Display the note you want to edit.

 2.	Edit the note by inserting, deleting, cutting, copying, or typing the desired text.

Keyboard: Press CTRL + INS to copy selected text. Press SHIFT + DEL to cut selected text. Press SHIFT + INS to paste text.

 3.	To return to the document, press ESC.

Mouse: Click outside the Note window.

See also:

Setting Default Paths

Setting Preferences

Using Go To

Removing a Note


Removing a Note

You can remove one or more notes when the note mark is selected or when the Note window is displayed.

To remove a note without displaying the Note window

1.	Select the note mark in the document.

If you want to remove multiple notes at one time, select the text that contains the note marks.

Mouse: Click on the desired note mark.

Keyboard: Press the arrow keys to move to the desired note mark and press SPACEBAR.

2.	Press DEL.

If there are multiple notes in one location, SmarText deletes all the notes at that location.

To remove the currently displayed note

 1.	Access the Control Menu box in the Note window.

 2.	Choose Remove This Note.

To remove all notes in a document

 1.	Display any note in the document.

 2.	Access the Control Menu box in the Note window.

 3.	Choose Remove All Notes.

SmarText removes all the notes contained in the .NTS file for this document.

See also:

Setting Default Paths

Using Notes


Printing the Contents of a Window

You can print all or part of the contents of the active SmarText window, including the Text, Outline, Index, and Search Results windows. SmarText can print both text and illustrations.

To print the contents of the active window

 1.	Make the window that contains the information you want to print the active window.

 2.	If you want to print only a section of information in the window, select the desired text or illustration.

Mouse: Position the mouse pointer at the beginning of the information you want to select, drag the mouse over the text or illustration, and then release the mouse button.

Keyboard: Press SHIFT + arrow keys to select the text or illustration.

 3.	If you selected a region of an illustration, choose View/Illustrations and choose Zoom In.

 4.	Choose File/Print.

Keyboard: Press CTRL + P.

 5.	Specify the desired Top, Bottom, Left, and Right margins in inches.

 6.	If you want to create or edit information that should print in the top margin, select Header text.

The header text prints on the first printable line in the top margin.

 7.	In the Text type list box, select the type of text you want to use for the header.

SmarText uses the face and size specified for that text type in the Preferences dialog box.

 8.	Type the desired header text in the text box.

 9.	If you want SmarText to insert additional information or a tab into the header, move the insertion point to the correct location in the text box and select the desired command button.

SmarText inserts a code at the location of the insertion point for each option you select. Each code is converted to the desired information at print time.

Doc Name (&N)

Inserts the name of the document specified in the Title text box in the Summary dialog box.

If no document name is specified in the Summary dialog box, SmarText prints the name of the .STX file.

Window Name (&W)

Inserts the title of the active window.

Tab (|)

Inserts a tab.

You can specify up to three sections of header text separated by tabs. SmarText prints the first section of text left aligned at the left margin. It prints the second section centered between the left and right margins, and prints the third section right aligned at the right margin.

If you select Tab before you specify any header or footer information, SmarText prints the contents of the text box centered between the margins. If you insert two tabs before you specify any information, SmarText right aligns the text.

Page (&P)

Inserts the page number, starting with the number 1.

Date (&D)

Inserts today's date in the following format: month/date/year.

Time (&T)

Inserts the current time in the following format: hour:minutes AM or PM.

10.	If you want to create or edit information that should print in the bottom margin, select Footer text.

Although SmarText does not display header and footer text concurrently, it will print any header and footer text that fits within the specified margins.

The footer text prints on the last printable line in the bottom margin.

11.	Repeat steps 6 - 8.

12.	If you want SmarText to use the settings you specified every time you print, choose Make Default.

13.	If you want to specify printer setup options, choose Setup.

SmarText automatically uses the Windows default printer.

The options you specify affect all files printed under Windows, not just the contents of the active window. If you modify the printer setup for the current print job but need to use the original setup for another print job, you must choose Setup and change the settings before you print the contents of another window.

For information about Printer Setup, refer to the Microsoft Windows User's Guide.

14.	Choose OK to print the selected information.

SmarText prints the information you selected. It uses the face and size settings specified in the Preferences dialog box for each text type within the selected text.

If the margins of the printed text do not match the margins for the text on the screen, you can modify the sizes for the text types.

SmarText automatically sizes any illustration and keeps the ratio of height to width proportional to prevent distortion. Each illustration prints as wide as possible within the left and right margins, and as long as possible within the top and bottom margins.

If an illustration was zoomed in when you used the Print function, SmarText may print more than the zoomed in region of the illustration to maintain the correct aspect ratio and margins.

See also:

Setting Preferences

Enlarging a Portion of an Illustration


Deleting a SmarText File

If you no longer need to access certain electronic documents stored on your hard disk, you can use the SmarText Delete Files function to delete the control files for an electronic document. You can delete a file even if the document is open.

SmarText does not delete the original text and illustration files for the electronic document. If you no longer need these source files, you can delete them using DOS or the Windows File Manager.

If you delete the control files for a SmarText document, you can no longer open the electronic document.

To delete a SmarText file

 1.	Choose File/Delete Files.

 2.	In the Drives list box, select the drive that contains the electronic document you want to delete.

 3.	In the Directories list box, select the directory that contains the electronic document you want to delete.

 4.	In the Files list box, select the name of the electronic document you want to delete.

 5.	Choose OK.

See also:

Setting Default Paths

Copying a SmarText Document


Using Printer Setup

You can specify printer options for the Windows default printer.

You must create or open a document before you can modify the printer setup.

To setup the printer

 1.	Choose File/Printer Setup.

 2.	Specify the desired options.

The options you specify affect all files sent to this printer, not just the current document. You cannot change the printer setup for only one document. If you modify the printer setup for the current document but need to use the original setup for the next document, you must choose File/Printer Setup and change the settings after printing the current document.

 3. 	Choose OK.

See also:

Printing the Contents of a Window


Help

Using Help

A description of the ways you can obtain help in SmarText.

Using the Help Window

A description of how to use the buttons, menus, and cross-references in the Help window.

Exiting Help

A brief description of how to exit the Help window.

Using About Copyright

Information about the copyright law governing the use of SmarText.

Using About SmarText

SmarText release and copyright information.


Using Help

Using the Microsoft Windows Help application, SmarText provides on-screen Help text for every function. You can resize, move, tile, or cascade the Help window and the current document so that you can keep both of them displayed.

There are two ways to obtain help:

*	Context sensitive Help

*	Indexed Help

SmarText also displays a one-line help message in the Title Bar when you choose a menu or menu item.

SmarText also provides help for its error messages. Simply press F1 while the message is displayed on the screen to obtain information about what is causing the message and how to eliminate the error.

The Help menu contains several menu items that provide access to indexed Help:

*	Index

*	Using Help

*	Keyboard

*	How Do I?

*	For Upgraders

Indexed Help offers a number of special features that enhance its use. For example, you can:

*	Search for Help topics.

*	Print Help topics.

*	Add your own comments to a Help topic.

*	Copy the text of a Help topic to the Clipboard and paste it in another window or application.

*	Place bookmarks in Help topics you refer to frequently.

*	Backtrack through Help topics you viewed.

*	Browse through sets of Help topics.

The sections below describe some basic procedures for accessing and using Help.

To use context sensitive Help

SmarText provides help based upon the function you are using.

 1.	Choose a menu.

 2.	Choose a menu item.

 3.	When a dialog box displays, press F1 to display the appropriate Help topic.

To use indexed Help

 1.	Choose Help to display a list of menu items.

Keyboard: Press F1 to automatically display the Help Index.

Index

Displays all the categories of Help topics, including the SmarText screen, menus, functions, keyboard and mouse shortcuts, and messages. You can get to any part of the SmarText Help system from the Help Index.

Using Help

Provides information about how to use SmarText Help.

Keyboard

Provides keyboard shortcuts for SmarText functions and commands.

How Do I?

Displays a list of common SmarText functions and provides information about each one.

For Upgraders

Provides information about the new and improved functions in SmarText Release 2.0 and the major differences between this release and prior versions.

 2.	Choose Index to display the Help Index.

You can choose another Help menu item to display that Help topic without displaying the Help index.

 3.	Choose the desired Help topic.

Keyboard: Press TAB to select the desired Help topic and press ENTER.

See also:

Exiting Help

Using the Help Window


Using the Help Window

When the Help Window is displayed, you can use the Help buttons, menus, and cross-references to access information.

To use the Help buttons

You can use the Help buttons to display related Help topics. To use a Help button, choose the desired button.

Index

Displays a list of Help topics, from which you can gain access to all parts of Help.

Back

Displays the last topic you viewed. You can move back through each topic, one at a time. When you are at the first topic you viewed, the button is dimmed.

Browse

Displays the previous or next Help topic in a series of related topics. When you are at the first or last topic in a series, the button is dimmed.

Search

Lists all of the Help keywords for SmarText. Enter a keyword or phrase in the Search For text box or select a keyword or phrase in the list box.

To use the Help menus

When the Help window is active, the Help menu bar displays the available Help menus.

File

Opens Help files, prints Help topics, sets printer options, and closes Help.

Edit

Copies Help text to the Clipboard and adds annotations to Help text.

Bookmark

Places bookmarks in and removes bookmarks from Help topics. You use a bookmark to mark a specific Help reference.

Help

Switches control from SmarText Help to Windows Help and displays information about using Windows Help. To return to SmarText Help, choose the Index button.

To use a cross-reference

Many Help topics contain cross-references to related Help topics. The cross-references display in green (on a color monitor) with a solid underline.

Choose the desired cross-reference.

Mouse: Position the mouse pointer on a cross-reference and click the primary (left) mouse button.

Keyboard: Press TAB to select the desired cross-reference and press ENTER.

See also:

Exiting Help

Using Help


Exiting Help

Choose File/Exit.

Mouse: Double click on the Control Menu box.


Using About Copyright

You can display information about the copyright law governing the use of SmarText.

To use About Copyright

 1.	Choose Help/About Copyright.

 2.	Choose OK to return to the document.

See also:

Help

Using Help


Using About SmarText

You can display information about SmarText, including the release and the copyright.

To use About SmarText

 1.	Choose Help/About SmarText.

 2.	Choose OK to return to the document.

See also:

Help

Using Help


Menus Index

Edit Menu

File Menu

Help Menu

Index Menu

Links Menu

View Menu

Window Menu


Using the File Menu

Open

Open an existing document.

Close

Close the open document.

Copy Files

Copy or unpackage a document.

Delete Files

Delete the control files for a document.

Summary

Display information about the open document.

Display Bookshelf

Open the Bookshelf window.

Manage Bookshelf

Specify the documents that should be available on the bookshelf.

Print

Print all or part of the contents of the active window.

Printer Setup

Specify printer options for the Windows default printer.

Exit

Exit SmarText and close the SmarText window.


Using the Edit Menu

Copy

Copy selected text to the Clipboard.

Search

Specify text you want to find in the open document.

Go To

Display the next instance of search text, a specific page or line number, or the next or previous occurrence of an item in the open document.

Bookmarks

Create, display, or remove a bookmark in the open document.

Notes

Create, display, edit, or remove a note in the open document.

Editor

Start the application you specified as the editor.

Select Editor

Specify the application you want to use as an editor.


Using the View Menu

Show Outline

Display the outline for the current view.

Show View/Full Text

Toggle between full text and the most recent view.

Illustrations

Show Zones

Display link sources in an illustration.

Zoom In

Enlarge a rectangular portion of an illustration.

Zoom Out

Display an illustration in its original size.

Preferences

Specify the way text and links should appear on the screen.

SmartIcons

Specify where the SmartIcons should display on the screen and which icons should appear in the palette.


Using the Index Menu

The available menu items are the indexes for the open document.

See also:

Using the Electronic Index


Using the Links Menu

Backtrack

Return to previous locations in the open document in sequential order.

Link History

Return to any previous location in the open document.


Using the Window Menu

Cascade

Display the open windows so that they overlap.

Tile

Display the open windows so that up to nine windows are visible.

Arrange Icons

Arrange icons in the bookshelf window.


Using the Help Menu

Index

A list of all the categories of help topics.

Using Help

A description of the ways you can obtain help in SmarText.

Keyboard

Keyboard shortcuts for SmarText functions and commands.

How Do I?

A list of common SmarText functions.

For Upgraders

Information about the new and improved functions in SmarText Release 2.0.

About Copyright

Information about the copyright law governing the use of SmarText.

About SmarText

SmarText release and copyright information.


Copying Text

You can copy text from an electronic document to the Windows Clipboard. You can then paste the text into another Windows application or into a SmrText note.

To copy text

 1.	Select the text you want to copy.

Mouse: Position the mouse pointer at the beginning of the text you want to select and drag the mouse. When you reach the end of the desired text, release the mouse button.

Keyboard: Press SHIFT + arrow keys to select the desired text.

 2.	Choose Edit/Copy.

Keyboard: Press CTRL + INS.

SmarText places a copy of the text in the Clipboard.

If you want to paste the text in to a SmarText note, display the note and press SHIFT + INS.

See also:

Using an Editor

Using Notes


Reader Functions Index

Bookmarks

Bookshelf

Boolean Logic

Close Document

Copy Document

Copy Text

DDE

Delete File

Document Summary

Editor

Go To

Help

Illustration

Index

Links

Navigational Tools

Notes

Open Document

Outline

Paths

Preferences

Print

Search

SmartIcons

Views


Copying a SmarText Document

SmarText creates control files for each electronic document. The control files include the locations of the original text and the illustration files for the electronic document, as well as the links in the electronic document. You should use the SmarText Copy Files function to copy any electronic document to ensure that the control files are included in the copy.

Because SmarText uses control files to keep track of the locations of all the source files for the electronic document, you should not use DOS or the Windows File Manager to copy any SmarText document. If you do, the paths may be incorrect in the copied file.

If you want to check the size of the electronic document before you copy it, you can choose File/Summary.

To copy a document

 1.	Choose File/Copy Files.

 2.	Select the desired copy option. You can copy a file even if the document is open.

All files

Copies the original text and illustration files for the document, and the SmarText control files.

Unpackage

Copies a packaged document (a document previously copied onto a hard drive or multiple floppy disks) to the destination drive and directory you specify.

 3.	In the Source Directories list box, select the drive and directory that contains the electronic document you want to copy.

 4.	In the Source Files list box, select the name of the document you want to copy.

 5.	In the Destination Directory list box, select the drive and directory you want to use as the destination for the copy.

SmarText automatically uses the original document name when you copy a document.

 6.	Choose OK.

If the document already exists at the location you specify as the destination, SmarText displays a message.

Choose Overwrite all files if you want SmarText to overwrite all files with the same names. Choose Yes if you want to overwrite the file name displayed in the message, or choose No if you do not want to overwrite that file. Choose Cancel if you want to specify another destination.

See also:

Displaying the Summary

Setting Default Paths


Using DDE

SmarText can be controlled remotely by other Windows applications using Dynamic Data Exchange (DDE). For example, a SmarText document can appear as a context sensitive help system in a custom application.

SmarText currently operates as a limited DDE server. SmarText does not initiate DDE dialogs, nor does it return data. The controlling Windows application must be capable of sending DDE initiate, execute, and terminate messages.

Do not confuse DDE commands and DDE messages. This appendix describes SmarText commands which are embedded within the controlling application's DDE execute message.

Refer to the documentation provided with the controlling application for information about how to send DDE messages.

Only custom applications developers familiar with DDE should attempt to use these procedures and commands.

The following Windows applications are capable of controlling SmarText:

*	Ami Pro

*	Lotus 1-2-3 for Windows

*	Microsoft Excel

*	Microsoft Word for Windows

*	Microsoft Visual Basic

*	WordPerfect for Windows

*	Spinnaker Plus

*	Neuron Data Nexpert Object

*	Digitalk Smalltalk/V for Windows

In order to use a DDE to control SmarText from another application, the controlling application must be able to:

*	Send a DDE initiate message to the SmarText application.

SmarText responds to a DDE initiate message that uses SMARTEXT as the application string and SYSTEM as the topic string.

If SmarText does not acknowledge the initiate message, try to launch SMARTEXT.EXE and send the DDE initiate message again. If the message is still not acknowledged, display an error message and abort the attempt.

*	Send one or more DDE execute messages to execute SmarText command strings. A command string contains one or more SmarText commands within square brackets:

[singleCommand1][singleCommand2]

A single command consists of an operator with zero or more arguments within parentheses:

operator(argument1 argument2)

*	Send a DDE terminate message when all SmarText commands have been sent.

The specific procedure for sending DDE messages varies among Windows applications. For information, refer to the documentation provided with the controlling application.

See also:

Using SmarText Commands


Using SmarText Commands

The following SmarText commands can be embedded within the controlling application's DDE execute message.

Cascade ( )

Cascade all open child windows within the Reader or Builder parent window.

No arguments are required.

Close (window)

Close the window specified by the window variable.

If the window variable is TEXT, then terminate SmarText.

For example, [Close(SEARCHRESULTS)]

Valid window variables are: BOOKSHELF, ILLUSTRATION, INDEX, OUTLINE, SEARCHRESULTS, SMARTEXT, SUMMARY, TEXT, TITLEPAGE.

GotoLine (lineNumber)

Scroll to the line specified by the lineNumber variable.

For example, [GotoLine(22)]

Maximize (window)

Maximize the window specified by the window variable.

If the window variable is SMARTEXT, then fill the screen with the application. Otherwise, maximize all child windows.

Minimize (window)

Minimize the window specified by the window variable.

If the window variable is SMARTEXT, then reduce the application to an icon on the screen. Otherwise, reduce the specified child window to an icon in the SmarText application background.

Open (docPath)

Close any open documents, and then open the document specified by the docPath variable.

For example, [Open(d:\doc\userman.stx)]

Restore (window)

Restore the window specified by the window variable to its previous size.

Show (window)

Make the window specified by the window variable the topmost active window.

For example, [Show(INDEX)]

ShowView (viewName)

Change the current view to the view specified by the viewName variable.

For example, [ShowView(Getting Started with SmarText)]

Tile ( )

Tile all open child windows within the Reader or Builder parent window.

NewView (title)

Create a new view with the title specified by the title variable.

The identification number of the newly created view is returned in the lowest-order byte of lParam returned by the WM_DDE_ACK message in response to the NewView command.

For information, refer to the WM_DDE_ACK message in the Windows Software Development Kit documentation.

ResetView(viewID)

Delete all text in the view with the ID number specified by the viewID variable.

The view itself is not deleted, only the contents.

InsertLineIntoView(viewID, startLine, endLine, level, captionText)

Insert a line with the text specified by the captionText variable into the view outline at the level specified by the level variable having the ID number specified by the viewID variable. The caption references text in the document, beginning at the line specified by the startLine variable and ending at the line specified by the endLine variable.

See also:

Using DDE