Copyright: Copyright © 1999-2000. Duke Software Solutions, Inc.
Citation: Copyright © 1999-2000. Duke Software Solutions, Inc.


Introducing AllegroMail

Do you need an email tool that makes it easy to manage incoming and outgoing messages? You say that you have multiple mail accounts with different Internet Service Providers (ISPs) or the company network and you want to have a seamless way to interact with them. How about a powerful contact management system that lets you keep track of the people you need to communicate with the most. Would you like to keep your messages, contact information and mail account information private, but still allow multiple people use a single program on a single computer to accomplish these tasks. Well, all you need is AllegroMail.

AllegroMail features

Getting Started


Getting Started
Getting Started with AllegroMail

This section will help you get started so you can send and receive email. Before we begin you will need the following information which must be provided by your Internet Service Provider (ISP):

•	Account name

•	Password

•	Name of Incoming Server (POP3)

•	Name of Outgoing Server (SMTP)

This section will introduce you to some basic concepts and does not reflect the overall functionality of this product. After you have gone through this section and are able to connect to your ISP, we recommend reviewing other topics in this document. Context-Sensitive Help is also available from almost all dialog boxes in AllegroMail.

Connecting to your Internet Service Provider (ISP)

Setting up your first Mail Account

Address Book basics

Creating your first Contact entry

Taking your first steps with email

Sending your first email message

Receiving your first email message

Registering AllegroMail


Purchasing AllegroMail

For more information about purchasing AllegroMail, visit the AllegroMail web site or the AllegroMail purchase site.


Registering AllegroMail

When you purchase AllegroMail, you'll be sent an email message containing your AllegroMail Registration ID. Follow the instructions in the email message to complete the registration process.


Dialog box: AllegroMail Registration

Click this icon to see a sample of the dialog box

AllegroMail displays this dialog box when you choose the Help/Register AllegroMail menu item. This dialog box allows you to easily enter your registration information you received when you purchased AllegroMail. See the instructions you received when you purchased AllegroMail for additional instructions for this dialog box. In most cases, the registration process should be as close to automatic as we could make it. If you encounter any problems, see the instructions below.

For more information about purchasing AllegroMail, visit the AllegroMail purchase site.

Type your name in the Name or Distributor field.

Type your email address in the Email Address or Serial Number field.

When you purchase AllegroMail, you'll receive an email message with your registration ID. Copy the registration ID from the email message and paste it into the Registration ID field.

Click the OK button to accept the changes you've made, complete the registration process and close this dialog box. Click the Cancel button to discard any changes you've made and close this dialog box.

Click the Ordering button to launch your web browser and view the AllegroMail Pricing page (you must be connected to the internet in order to view this page).

Click the Purchase button to launch your web browser and view the AllegroMail Purchase page (you must be connected to the internet in order to view this page). From this page you can purchase AllegroMail as well as other products from RhinoSoft.com.


Other RhinoSoft products

AllegroMail is distributed by Rhino Software Inc., makers of:

FTP Voyager, the award-winning file-transfer utility; winner of the 1999 PC Magazine Shareware award as Internet Utility of the Year from Ziff-Davis publishing. Read the article from PC Magazine online here.

FtpTree ActiveX control for for adding FTP file transfer capability to web pages or any Visual Basic, Visual C++, Microsoft Word, Microsoft Excel, Microsoft Access or other OLE container

Net Probe site list maintenance utility

AllegroSurf proxy server and internet accelerator utility.


Context-sensitive help

Context-sensitive help is a system in which the information displayed in the help window is related to an operation being carried out in a program or a control (button, field, etc.) in the window or dialog box on the screen. There are two kinds of context-sensitive help:

Context-sensitive dialog box help

What's this? help

Context-sensitive dialog box help

With any window or dialog box that AllegroMail displays, press the <F1> key. The help system opens the overview instructions for the dialog box.

What's this help

Click [image] on the title bar or [image] on the toolbar with the left mouse button; when the cursor changes shape to an arrow with a question mark [image] click the object you would like help with. The help system pops up a definition of the object.


Technical Support

Check the AllegroMail web site for known issues and updates.

If you purchased AllegroMail from an authorized RhinoSoft.com reseller, please contact your reseller for technical support.

If you purchased AllegroMail directly from RhinoSoft.com or you are an evaluation user, submit your technical support request using support@allegromail.com. Technical support requests will be answered in approximately one to two business days.

Telephone and email technical support is only available for registered users.

Technical support for AllegroMail is available by telephone at a charge of $1.00 USD per minute with a minimum charge of $10.00 USD. To contact the AllegroMail technical support group, please call 262 593-2751. When calling, please have credit card information and product license number ready. Please note that this number is for technical support ONLY and is staffed from 9:00AM to 5:00PM US Central Time, Monday through Friday (except holidays).


Sending your first email message

Click this icon to see a sample of the dialog box

Important: You must have at least one mail account before you do this step. See Setting up your first Mail Account if you have not accomplished this task.

1.	Choose the Actions/New Email Message menu item or the File/New/Email Message menu item.

2.	To add email addresses from the Address Book, click the [image] icon in the New Message dialog box, then select the recipients that you would like to send the message to. You can also type in the recipients names and/or email address directly into the To, Cc, and Bcc edit fields separated by a semicolon (;).

3.	In the Subject edit field, type the message title that will be displayed when a recipients reads the message.

4.	Type in the message body.

5.	On the toolbar, click the Send button. The New Message dialog box will close and the message will then be placed in the Outbox folder [image] waiting to be sent.

6.	On the Tools menu, click Send or on the toolbar, click the Send button, the message will then be sent using the default mail account. To use a mail account other than your default, on the Tools menu, click Send and Receive and select the desired account.

Note	If the option Send all messages immediately had been selected, the message would have been sent immediately after the New Message dialog box had closed, using the default mail account.

Related Topics

Adding a file attachment to a message

Spell check the body of a message

Setting the priority of a message

Saving sent items in a specified folder


Adding a file attachment to a message

1.	Choose the Insert/File Attachment menu item.

2.	Select a file and click the Open button or simply double-click the desired file. The attachment will be displayed at the bottom of the New Message dialog box.

Related Topics:

Spell check the body of a message

Setting the priority of a message

Saving sent items in a specified folder

Specifying delivery options

Adding a Hyperlink and Picture to a message

Change the font, style, and size of text

Using Email Wizard


Spell check the body of a message

After you have finished typing the message body in the New Message dialog box, choose the Tools/Spelling.menu item. If no misspelled words are found or when the document has been completely checked, AllegroMail displays the message The spell check is complete. If misspelled words are found, AllegroMail displays the misspelled word in the Spell Check dialog box.

Related Topics:

Adding a file attachment to a message

Setting the priority of a message

Saving sent items in a specified folder

Specifying delivery options

Adding a Hyperlink and Picture to a message

Change the font, style, and size of text

Using Email Wizard


Setting the priority of a message

1.	In the New Message dialog box, click the Details tab.

2.	Click the Importance combo box, select the desired level. Typically, when a recipient receives a message in the Inbox folder [image] with an importance level set to High, it will be display in a fashion that will indicate that it needs immediate attention.

Note:	Different email applications may interpret the priority setting differently. Some may not interpret it at all.

Related Topics:

Adding a file attachment to a message

Spell check the body of a message

Saving sent items in a specified folder

Specifying delivery options

Adding a Hyperlink and Picture to a message

Change the font, style, and size of text

Using Email Wizard


Saving sent items in a specified folder

1.	In the New Message dialog box, click the Details tab.

2.	To save a copy of the message you are about to send, click the Save sent item(s) In check box making sure it is checked. If you do not want to save a copy of the sent message, simply uncheck this option.

3.	Click Folder(s) button. By default sent messages are saved in the Sent Items folder [image].

4.	Select the desired folder, click the OK button.

Related Topics:

Adding a file attachment to a message

Spell check the body of a message

Setting the priority of a message

Specifying delivery options

Adding a Hyperlink and Picture to a message

Change the font, style, and size of text

Using Email Wizard


Adding a Hyperlink and Picture to a message

Note	You can only add a picture or hyperlink to an HTML message. The default message type used by AllegroMail is Plain Text. On the Tools menu, click User Profile Settings, then click the Email tab. Then set Send message in to HTML.

To add a hyperlink:

1.	Select the text in the body of the message that you would like to make a hyperlink.

2.	On the Insert menu, click Insert Hyperlink.

3.	Select Type of hyper link.

4.	Enter URL for selected text.

5.	Click the OK button.

To insert a picture into the email message:

1.	On the Insert menu, click Insert Picture.

2.	Click the Browse button.

3.	Select a file and click the Open button or simply double-click the desired file. The picture will be inserted at the cursor location.

4.	Click the OK button.

Related Topics:

Adding a file attachment to a message

Spell check the body of a message

Setting the priority of a message

Saving sent items in a specified folder

Specifying delivery options

Change the font, style, and size of text

Using Email Wizard


Change the font, style, and size of text

1.	Select the text in the message body that you would like to change.

2.	Choose the Format/Font menu item. AllegroMail displays a Font dialog box.

3.	Select the options that you would like to apply text.

4.	Click the OK button.

Note:	To change the entire message body, select the Edit menu, click Select All. You can then proceed with the above process.

Related Topics:

Adding a file attachment to a message

Adding a Hyperlink and Picture to a message

Spell check the body of a message

Setting the priority of a message

Saving sent items in a specified folder

Using Email Wizard


Dialog box: User Profile Settings - Send tab

Click this icon to see a sample of this dialog box

AllegroMail displays the User Profile Settings dialog box when you choose the Tools/User Profile Settings... menu item. This dialog box has six tabs which allow you to customize AllegroMail. All changes you make in this dialog box apply to only the currently logged on user profile. Each user profile's settings are separate.

Use the controls on the Send tab to configure the way AllegroMail sends messages.

When sending messages

Enable (check) the Save a copy of sent items in the Sent Items folder checkbox to instruct AllegroMail to save a copy of each email message you send in the Sent Items folder. If this option is disabled, you won't have any record of any email message you've sent. If this option is enabled, you'll be using storage space on your computer to save your sent messages (and any attachments included with them).

Enable (check) the Send all messages immediately checkbox to instruct AllegroMail to send every email message immediately. If you're not connected to your ISP, AllegroMail will launch the dialer, connect to your ISP, transmit the message, log off your ISP and disconnect.

Enable (check) the Automatically complete recipient names and/or addresses checkbox to instruct AllegroMail to analyze what you type in the To, Cc, or Bcc field and suggest recipients from contacts in your address book based on what you've typed. AllegroMail checks both the display name and the email address in order to offer suggestions.

Enable (check) the When replying to or forwarding an item, include original message checkbox to instruct AllegroMail to include the original text of messages you reply to or forward in the outgoing message.

Enable (check) the Indent message on reply checkbox to instruct AllegroMail to indent the original, quoted message when you reply to a message. This makes it easier for the recipient to know which text is your reply and which text is the original message.

Enable (check) the Append signature to the end of new messages checkbox to instruct AllegroMail to insert your default signature at the end of new messages you send. Click the Signatures... button to display the Signature dialog box to enable you to manage your signatures.

Enable (check) the Append signature when replying to a message checkbox to instruct AllegroMail to insert your default signature at the end of replies you make to email messages you've received.

Enable (check) the Display email addresses when replying to or forwarding an item to instruct AllegroMail to show the actual email addresses from the quoted message; if this option is disabled (unchecked), AllegroMail shows only the display name if it was included in the original message.

Enable (check) the Reply to messages in the format in which they were sent checkbox to instruct AllegroMail to reply to plain-text messages in plain text and to reply to HTML-text messages in HTML text. If you normally use HTML text and some of your correspondents only use plain text, sending them HTML-text messages would give them messages which show all the hidden HTML attributes of your messages and would be very difficult for them to read.

Enable (check) the Close original message when replying to or forwarding an item checkbox to instruct AllegroMail to close an open message when you reply to it or forward it to someone.

Electronic business card (vCard)

Enable (check) the Include my business card when sending messages checkbox to attach a copy of your vCard business card to outgoing messages. Your vCard is stored as a contact in your AllegroMail address book. When you enable this checkbox, you may choose a contact with the drop-down list box. If you don't have a vCard or contact in the AllegroMail address book for your self, click the New... button. AllegroMail displays a Create New Contact dialog box which you may use to create and store your vCard/contact. You may also click the Edit... button to edit the vCard/Contact selected with the drop-down list box.

Related topics

Dialog box: User Profile Settings - Receive tab

Dialog box: User Profile Settings - Email tab

Dialog box: User Profile Settings - Forwarding tab

Dialog box: User Profile Settings - Dial-up tab

Dialog box: User Profile Settings - General tab

Dialog box: User Profile Settings - Spelling tab


Receiving  your first email message

Important: You must have at least one mail account defined prior to executing this step. See Setting up your first Mail Account if you haven't set up your mail account yet.

1.	Choose the Tools/Receive menu item. If you have more than one mail account defined, you can download messages from one or more accounts by clicking Send and Receive.

2.	Click the Inbox icon [image] in the folder list.

3.	Select the message you wish to open. Choose the File/Open menu or simply double-click on the selected message to view it in a separate dialog box. To view the message in the preview pane, click the message in the message list.

Related Topics:

Viewing a file attachment

Forwarding a message

Deleting a message

Creating Contact entries from a message’s recipients


Viewing a file attachment

At the bottom of the Existing Message dialog box, double-click the desired attachment icon [image]. Alternately, you can select the attachment icon, click the right mouse button, and the select Open.

Note:	The Preview Pane will also display an attachment icon [image] if the currently selected message contains one or more attachments. Click the attachment icon, click the Open attachment menu then click the desired attachment name.

Related Topics:

Saving a file attachment

Forwarding a message

Deleting a message


Saving a file attachment

In an open message window, select the attachment icon associated with the document you wish to save, click the right mouse button, then select Save Attachment.

Or

Choose File/Save attachments, then either All or the desired file name.

Note 	The Preview Pane will also display an attachment icon [image] if the currently selected message contains one or more attachments. Click the attachment icon, click the Save attachment menu then click either All or the desired file name.

Related Topics:

Viewing a file attachment

Forwarding a message

Deleting a message


Forwarding a message

1.	Select the message you wish to forward. Choose the File/Open menu item or simply double-click on the selected message to view it in a separate dialog box.

2.	On the toolbar, click the Forward button.

3.	A New Message dialog box will now appear. The message body will contain the original message along with header information.

4.	Type in any wanted additions to the message.

5.	On the toolbar, click the Send button. The New Message dialog box will close and the message will then be placed in the Outbox folder [image] waiting to be sent.

6.	On the Tools menu, click Send or on the toolbar, click the Send button, the message will then be sent using the default mail account. To use a mail account other than your default, on the Tools menu, click Send and Receive and select the desired account.

Note:	If the option Send all messages immediately had been selected, the message would have been sent immediately after the New Message dialog box had closed, using the default mail account.

Related Topics:

Viewing a file attachment

Saving a file attachment

Deleting a message


Deleting a message

1.	In the item list select the message you wish to delete.

2.	Choose the Edit/Delete menu item,or on the toolbar, click the Delete button.

Note	The message will then be placed into the Recycle Bin folder [image]. To permanently delete the message, click the Recycle Bin icon [image], and choose the Tools/Empty Recycle Bin menu item.

Related Topics:

Viewing a file attachment

Saving a file attachment

Forwarding a message


Dialog box: User Profile Settings - Receive tab

Click this icon to see a sample of this dialog box

AllegroMail displays the User Profile Settings dialog box when you choose the Tools/User Profile Settings... menu item. This dialog box has six tabs which allow you to customize AllegroMail. All changes you make in this dialog box apply to only the currently logged on user profile. Each user profile's settings are separate.

Use the settings on the Receive tab to control how AllegroMail deals with new email messages for this user profile.

Enable (check) the After deleting an open item [image] checkbox to tell AllegroMail what to do after you delete an open email message. There are two possible choices available in the drop-down list box:

Open the next item instructs AllegroMail to open the next item below the deleted item in the table of messages.

Close after deleting instructs AllegroMail to close the message window instead of opening another message.

Enable (check) the Mark messages as read after previewing for [image] seconds checkbox to instruct AllegroMail to mark the currently selected message as read after it's been displayed in the preview pane for the number of seconds specified. Either type a number of seconds in the field or use the arrows to increment or decrement the number of seconds.

Enable (check) the Automatically mark all messages as read when exiting folder checkbox to instruct AllegroMail to mark all new messages as read when you select a different folder in the tree.

Use the Download [image] email messages at a time from the server control to limit the number of new email messages to download at one time from your ISP's server. If you frequently get a lot of email messages this option will allow you to limit the amount of connect time required to download your email from your ISP's server.

Enable the Skip messages that are over [image] KB in size checkbox to instruct AllegroMail not to download any messages that exceed the specified size in kilobytes. Either type a number of kilobytes in the field or use the arrows to increment or decrement the size in kilobytes.

Enable (check) the After downloading messages delete them from the server checkbox to instruct AllegroMail to delete your messages from your ISP's server after downloading them to your machine.

If you've enabled the After downloading messages delete them from the server checkbox, AllegroMail makes the Only delete messages that are older than [image] days checkbox available. Enable (check) the Only delete messages that are older than [image] days checkbox to instruct AllegroMail to delete only messages that are older than the specified number of days. Either type a number of days in the field or use the arrows to increment or decrement the number of days.

Related topics

Dialog box: User Profile Settings - Send tab

Dialog box: User Profile Settings - Email tab

Dialog box: User Profile Settings - Forwarding tab

Dialog box: User Profile Settings - Dial-up tab

Dialog box: User Profile Settings - General tab

Dialog box: User Profile Settings - Spelling tab


Create a new contact

1.	Choose the File/New/Contact menu item. AllegroMail displays the Create New/Modify Existing Contact dialog box

2.	Click the Full Name button, then enter the contact’s full name which is made up from the following fields: Title, First, Middle, Last and Suffix edit fields, then click the OK button.

3.	Add any additional information you want that relates to this specific contact.

4.	Once you have entered all of the desired information for this contact, on the toolbar, click the Save and Close button.

Note	Context-Sensitive Help is also available, which can provide additional information for each field in this dialog box.

Related Topics:

Creating Contact entries from a message’s recipients

Edit a Contact

Deleting a Contact

Dialog box: Create New/Modify Existing Contact

Creating a Contact Group


Create Contact entries from a message’s recipients

1.	In the Existing Message dialog box, choose the File/Add to Contacts menu item. AllegroMail displays an Add to Address Book dialog box.

2.	In the Add to Address Book dialog box, all recipients associated with message will be displayed. Check the recipient(s) you'd like to add to your address book and click the OK button. The new contact entries will be added to your personal Contacts folder.

Related Topics:

Create a Contact

Edit a Contact

Deleting a Contact

Creating a Contact Group


Edit a Contact

1.	Select the contact that you wish to edit in the list.

2.	Choose the File/Open menu item or simply double-click the selected contact to open it for editing in the Contact dialog box.

3.	Modify the desired information.

4.	Once you have modified all of the desired information for this contact, on the toolbar, click the Save and Close button.

Related Topics:

Create a Contact

Creating Contact entries from a message’s recipients

Deleting a Contact

Dialog box: Create New/Modify Existing Contact

Creating a Contact Group


Deleting a Contact

1.	In the item list select the contact you wish to delete.

2.	Choose the Edit/Delete menu item or click the Delete button on the toolbar.

Note:	The contact will then be placed into the Recycle Bin folder [image]. To permanently delete the contact, click the Recycle Bin icon, choose the Tools/Empty Recycle Bin.menu item.

Related Topics:

Create a Contact

Creating Contact entries from a message’s recipients

Edit a Contact

Creating a Contact Group


Create a Contact Group

When a message is sent to a contact group, all selected members of the group will receive the message. Just type the group name into the To, Cc or Bcc edit fields of the New Message dialog box or select them from the Address Book. A contact can be a member of one or more contact groups.

1.	Choose the File/New/Contact Group menu item. AllegroMail displays Create New Contact Group dialog box.

2.	Enter the name used to refer to this contact group.

3.	Click the Select Members button to display the Address Book.

4.	To add the selected contacts and/or contact groups to the group, click Select.

5.	Click the OK button.

6.	On the toolbar, click the Save and Close button.

Related Topics:

Create a Contact

Creating Contact entries from a message’s recipients

Edit a Contact

Deleting a Contact


Create a Folder

Click this icon to see a sample of the dialog box

1.	Choose the File/Folder/Create Subfolder. menu item or the File/New/Folder menu item. AllegroMail displays a Create New Folder dialog box.

2.	Choose the desired parent folder in the tree.

3.	Enter the name of the new folder in the Name field.

4.	Click the OK button.

Related Topics:

Renaming a Folder

Deleting a Folder

Moving a Folder


Renaming a Folder

1.	Select the desired folder from the folder list.

2.	Choose the File/Folder/Rename menu item.

3.	Enter the new name of the folder, press the Enter key.

Related Topics:

Creating a Folder

Deleting a Folder

Moving a Folder


Deleting a Folder

Important: All message or contact items in the folder to be deleted will be placed in the Recycle Bin.

1.	Select the folder from the folder list that you would like to delete.

2.	Choose the File/Folder/Delete. menu item.

Note:	The items will then be placed into the Recycle Bin folder [image]. To permanently delete the items click the Recycle Bin icon, on the Tools menu, click Empty Recycle Bin.

Related Topics:

Creating a Folder

Renaming a Folder

Moving a Folder


Moving a Folder

Important: All subfolders will also be moved along with the parent folder to be moved.

1.	Select the folder from the folder list that you would like to move.

2.	Choose the File/Folder/Move menu item. AllegroMail displays a Select Folder dialog box.

3.	Select the new desired parent folder.

4.	Click the OK button..

Related Topics:

Creating a Folder

Renaming a Folder

Deleting a Folder


What is a Mail Account?

Using AllegroMail you can manage multiple mail accounts easily and efficiently. Using the Mail Account wizard you are stepped thorough the sometimes confusing process of setting up your mail account(s). Many other programs only allow you to have one email account. AllegroMail allows you to manage as many email accounts as you want to. Once you've set up one or more accounts it is a simple process to send and receive messages from them. After selecting send and/or receive mail option, all steps needed to perform these tasks are handled automatically, even managing Dial-Up connections.

Related Topics:

Creating a Mail Account

Editing a Mail Account

Renaming a Mail Account

Deleting a Mail Account

Selecting a default Mail Account


Create a Mail Account

1.	Choose the Tools/Mail Accounts. menu item. AllegroMail displays a Mail Accounts dialog box.

2.	Click the New button.

3.	Follow the instructions in the Mail Account Wizard.

Note	Context-Sensitive Help is also available, which can provide additional information for each field in this dialog box.

Related Topics:

Editing a Mail Account

Renaming a Mail Account

Deleting a Mail Account

Selecting an default Mail Account


Edit a Mail Account

1.	Choose the Tools/Mail Accounts menu item. AllegroMail displays a Mail Accounts dialog box.

2.	Select the mail account that you wish to edit

3.	Click the Edit button. AllegroMail displays a Mail Account dialog box.

4.	Modify the existing mail account's settings.

5.	Click the OK button.

Related Topics:

Creating a Mail Account

Renaming a Mail Account

Deleting a Mail Account

Selecting an default Mail Account


Rename a Mail Account

1.	Choose the Tools/Mail Account menu item. AllegroMail displays the Mail Accounts dialog box.

2.	Select the mail account that you wish to rename.

3.	Click the Rename button.

4.	Enter the new name used to refer to this mail account.

Related Topics:

Creating a Mail Account

Editing a Mail Account

Deleting a Mail Account

Selecting a default Mail Account


Delete a Mail Account

1.	Choose the Tools/Mail Accounts menu item. AllegorMail displays the Mail Accounts dialog box.

2.	Select the mail account that you wish to delete.

3.	Click the Remove button.

Note:	If you delete the default mail account, AllegroMail will automatically select a new default account for you.

Related Topics:

Creating a Mail Account

Editing a Mail Account

Renaming a Mail Account

Selecting an default Mail Account


Select a default Mail Account

1.	Choose the Tools/Mail Accounts menu item. AllegroMail dislays the Mail Accounts dialog box.

2.	Select the mail account that you wish to make the default

3.	Click the Default button.

Note:	When a Mail account is selected as the default, it will be used to send and receive messages to your Internet Service Provider (ISP) unless otherwise instructed to do so. To use a mail account other than your default, on the Tools menu, click Send and Receive and select the desired account.

Related Topics:

Creating a Mail Account

Editing a Mail Account

Renaming a Mail Account

Deleting a Mail Account


What is a Message Rule?

Message Rules provide a simple way to manage incoming and outgoing messages. These rules are simply a set of one or more condition(s) that are associated with a set of one or more corresponding action(s). For example, you might set up a message rule to examine your incoming messages and put all new messages from your boss into a folder you've created called Read this right away. You might also want to create a message rule to delete all messages that contain Get Rich Quick!!! in the subject line. AllegroMail's Message Rules wizards provide a convenient way to create and maintain these rules.

Related Topics:

Creating a Message Rule

Editing a Message Rule

Renaming a Message Rule

Deleting a Message Rule

Enable/Disable a Message Rule


Create a Message Rule

1.	On the Tools menu, click Message Rules.

2.	Click the New button, select the rule type (incoming or outgoing).

3.	If you've chosen incoming messages, follow the instructions in the Incoming Message Rules Wizard. If you've chosen outgoing messages, follow the instructions in the Outgoing Message Rules Wizard.

Note	Context-Sensitive Help is also available, which can provide additional information for each field in this dialog box.

Related Topics:

Editing a Message Rule

Renaming a Message Rule

Deleting a Message Rule

Enable/Disable a Message Rule


Edit a Message Rule

1.	Choose the Tools/Message Rules menu item. AllegroMail displays a Message Rules dialog box.

2.	Select the message rule that you wish to edit

3.	Click the Edit button. AllegroMail displays the Outgoing Message Rules Wizard for this message rule if it's a message rule for outgoing messages or it displays the Incoming Message Rules Wizard for this message rule if it's a message rule for incoming messages..

4.	Modify the existing message rule's settings.

5.	Click the OK button.

Related Topics:

Creating a Message Rule

Renaming a Message Rule

Deleting a Message Rule

Enable/Disable a Message Rule


Rename a Message Rule

1.	Choose the Tools/Message Rules.menu item. AllegroMail displays the Message Rules dialog box.

2.	Select the message rule that you wish to rename.

3.	Click the Rename button.

4.	Enter the new name used to refer to this message rule.

Related Topics:

Creating a Message Rule

Editing a Message Rule

Deleting a Message Rule

Enable/Disable a Message Rule


Enable/Disable a Message Rule

1.	Choose the Tools/Message Rules menu item. AllegroMail displays the Message Rules dialog box.

2.	Select the message rule that you wish to enable or disable

3.	Click the Enable or Disable button.

Note:	In order for a rule to be applied to incoming and outgoing messages, it must be enabled. There is no limit to the number of rules that you can have enabled at any one time.

Related Topics:

Creating a Message Rule

Editing a Message Rule

Renaming a Message Rule

Deleting a Message Rule


Delete a Message Rule

1.	Choose the Tools/Message Rules menu item. AllegoMail displays the Message Rules dialog box.

2.	Select the message rule that you wish to delete.

3.	Click the Remove button.

Related Topics:

Creating a Message Rule

Editing a Message Rule

Renaming a Message Rule

Enable/Disable a Message Rule


What is a Signature?

When sending messages it can be time consuming to have to personally sign each and every one. AllegroMail makes this process simple, by providing an automatic way to append a personalized signature to the end of each message. You can have one or more signature(s) predefined and ready to use.

Related Topics:

Creating a Signature

Editing a Signature

Renaming a Signature

Deleting a Signature

Selecting an default Signature


Create a Signature

Click this icon to see a sample of the dialog box

1.	Choose the Tools/Signature menu item. AllegroMail displays a Signature dialog box.

2.	Click the New button. AllegroMail displays an Enter Signature dialog box.

3.	Enter the name used to refer to this signature.

4.	Select signature type. If you have selected Enter signature, enter a signature that you would like to be appended to the end of new messages. If you have selected Select signature from a file, click the Browse button, select a file and click the Open button or simply double-click the desired file. The contents of the file will be appended to the end of the message.

5.	Click the OK button.

Note	The default signature will be appended to the end of all new messages. Context-Sensitive Help is also available, which can provide additional information for each field in this dialog box.

Related Topics:

Editing a Signature

Renaming a Signature

Deleting a Signature

Selecting an default Signature


Edit a Signature

Click this icon to see a sample of the dialog box

1.	Choose the Tools/Signatures. menu item. AllegroMail displays a Signature dialog box.

2.	Select the signature that you wish to edit.

3.	Click the Edit button. AllegroMail displays an Enter Signature dialog box.

4.	Modify the existing signature's settings.

5.	Click the OK button to accept the changes and close the Enter Signature dialog box and return to the Signature dialog box.

6.	Click the Close button to close the Signature dialog box.

Related Topics:

Creating a Signature

Renaming a Signature

Deleting a Signature

Selecting an default Signature


Rename a Signature

Click this icon to see a sample of the dialog box

1.	Choose the Tools/Signature menu item. AllegroMail displays a Signature dialog box.

2.	Select the signature that you wish to rename.

3.	Click the Rename button.

4.	Enter the new name used to refer to this signature.

Related Topics:

Creating a Signature

Editing a Signature

Deleting a Signature

Selecting a default Signature


Delete a Signature

Click this icon to see a sample of the dialog box

1.	Choose the Tools/Signature menu item. AllegroMail displays a Signature dialog box.

2.	Select the signature that you wish to delete.

3.	Click the Remove button.

Note	If you delete the default signature, AllegroMail will automatically select a new default signature for you.

Related Topics:

Creating a Signature

Editing a Signature

Renaming a Signature

Selecting a default Signature


Select a default Signature

Click this icon to see a sample of the dialog box

1.	Choose the Tools/Signatures menu item. AllegroMail displays a Signature dialog box.

2.	Select the signature that you wish to make the default

3.	Click the Default button.

Note	When a signature is selected as the default, it will be automatically appended to the end of new messages.

Related Topics:

Creating a Signature

Editing a Signature

Renaming a Signature

Deleting a Signature


What is a User Profile?

AllegroMail has many user definable setting that help personalize its look and feel to your specific needs. AllegroMail's password-protected User Profiles make it easy for more than one person to use AllegroMail, but yet retain these personalized settings. Other personal information such as email messages and contact information call also be protected from prying eyes if so desired. However, if there are messages and/or contacts you'd like to share, you can easily do so by moving or copying them to a shared folder.

Related Topics:

Creating a User Profile

Editing a User Profile

Renaming a User Profile

Deleting a User Profile

Selecting a default User Profile


Create a User Profile

1.	Choose the Users/User Profile Manager menu item. AllegroMail displays the Manage User Profiles dialog box.

2.	Click the New button. AllegroMail displays an Edit User Profile dialog box.

3.	Enter the name used to refer to this user profile.

4.	Enter a password that will be associated with this user profile when logging on. To specify that the password you have entered will be remembered the next time you log on to this user profile select the Save Password check box. Important: If you select this option, anyone with access to your computer will be able to gain access your user profile.

5.	Verifies the password you have entered above.

6.	Enter a description of this user profile.

Note	Context-Sensitive Help is also available, which can provide additional information for each field in this dialog box.

Related Topics:

Editing a User Profile

Renaming a User Profile

Deleting a User Profile

Selecting a default User Profile

Changing active User Profile


Editing a User Profile

1.	Choose the Users/User Profile Manager menu item. AllegroMail displays the Manage User Profiles dialog box.

2.	Select the user profile that you wish to edit.

3.	Click the Edit button. AllegroMail displays the User Profile dialog box for the selected user profile.

4.	Modify the existing user profile's settings.

5.	Click the OK button.

Related Topics:

Creating a User Profile

Renaming a User Profile

Deleting a User Profile

Selecting a default User Profile

Changing active User Profile


Renaming a User Profile

1.	Choose the Users/User Profile Manager menu item. AllegroMail displays the Manage User Profiles dialog box.

2.	Select the user profile that you wish to rename.

3.	Click the Rename button.

4.	Enter the new name used to refer to this user profile.

Related Topics:

Creating a User Profile

Editing a User Profile

Deleting a User Profile

Selecting a default User Profile

Changing active User Profile


Deleting a User Profile

1.	Choose the Users/User Profile Manager menu item. AllegroMail displays the Manage User Profiles dialog box.

2.	Select the user profile that you wish to delete.

3.	Click the Remove button.

Note	At least one user profile must exist at all times. AllegroMail will not allow you to delete the last remaining account. If you delete the default user profile account, AllegroMail will automatically select a new default account for you.

Related Topics:

Creating a User Profile

Editing a User Profile

Renaming a User Profile

Selecting a default User Profile

Changing active User Profile


Selecting a default User Profile

1.	Choose the Users/User Profile Manager menu item. AllegroMail displays the Manage User Profiles dialog box.

2.	Select the user profile that you wish to make the default user profile.

3.	Click the Default button.

Note	When a user profile is selected as the default, it can be automatically logged on to when first starting AllegroMail. This will allow you to bypass the initial logon dialog box.

Related Topics:

Creating a User Profile

Editing a User Profile

Renaming a User Profile

Deleting a User Profile

Changing active User Profile


Switching active User Profile

1.	Choose the Users/Logon Profile Manager menu item. AllegroMail displays the Logon dialog box.

2.	From the list of currently defined user profiles, select the user profile that you would like to logon to.

3.	Enter the password defined for the currently selected user profile.

4.	Click the OK button.

Note:	To specify that the password will be saved after logging on click Remember Password. The next time you log on, you will not be required to enter a password. Be careful when using this feature as anyone with access to your computer will then be able to access your mail account.

Related Topics:

Creating a User Profile

Editing a User Profile

Renaming a User Profile

Deleting a User Profile

Selecting a default User Profile


Dialog box: User Profile Settings - Dial-up tab

Click this icon to see a sample of this dialog box

AllegroMail displays the User Profile Settings dialog box when you choose the Tools/User Profile Settings... menu item. This dialog box has six tabs which allow you to customize AllegroMail. All changes you make in this dialog box apply to only the currently logged on user profile. Each user profile's settings are separate.

Use the controls on the Dial-Up tab to manage your dial-up networking connections for this user profile.

Choose the Do not dial a connection option button if you don't want AllegroMail to dial any connection at all when you start. Typically you'd choose this option if you either connect manually, through another application or if you connect through a LAN for this user profile.

Choose the Dial the connection option button and pick a dial-up connection from the drop-down list box if you want AllegroMail to automatically dial a connection whenever you launch it.

Enable (check) the Prompt before closing dial-up connection checkbox to instruct AllegroMail to ask you if you want it to close an existing dial-up connection when you exit AllegroMail. If you want to continue using your dial-up connection after you're done with AllegroMail, enable this checkbox.

Enable (check) the Warn me before switching dial-up connections checkbox to instruct AllegroMail to ask you if you want it to close an open dial-up connection in order to use the dial-up connection you've chosen for AllegroMail. If you have more than one dial-up connection, this will help you make sure that launching AllegroMail doesn't unintentionally break a dial-up connection you might be using with another application.

Use the controls in the Maintain dial-up connections portion of this dialog box to add, remove or edit dial-up connections.

When you click the New... button, AllegroMail displays the Make New Connection wizard.

When you choose a dial-up connection in the list and click the Edit... button, AllegroMail displays the Windows properties dialog box for the chosen dial-up connection.

When you choose a dial-up connection in the list and click the Remove button, AllegroMail deletes the chosen dial-up connection.

Related topics

Dialog box: User Profile Settings - Receive tab

Dialog box: User Profile Settings - Send tab

Dialog box: User Profile Settings - Email tab

Dialog box: User Profile Settings - Forwarding tab

Dialog box: User Profile Settings - General tab

Dialog box: User Profile Settings - Spelling tab


Dialog box: User Profile Settings - Email tab

Click this icon to see a sample of this dialog box

AllegroMail displays the User Profile Settings dialog box when you choose the Tools/User Profile Settings... menu item. This dialog box has six tabs which allow you to customize AllegroMail. All changes you make in this dialog box apply to only the currently logged on user profile. Each user profile's settings are separate.

Use the controls on the Email tab to manage the formatting and encoding options for email messages you send from this user profile.

Use the drop-down list box to choose which text format to send email messages from with this user profile. You may choose either Plain Text or HTML text. Plain text messages contain no formatting, they only contain the text of your message. HTML messages use the same formatting tools as are used for web pages.

Choose either the MIME or Uuencode option button to tell AllegroMail what kind of encoding to use for email messages you send from this user profile. AllegroMail's default setting is MIME which should be correct for most uses.

Choose the MIME option button to instruct AllegroMail to send email messages from this user profile using the MIME encoding protocol. When you choose the MIME option button, choose one of the three MIME-encoding options with the Encode text using drop-down list box:

None	Specifies that text should not be encoded. This is AllegroMail's default text encoding option and should be suitable for most purposes.

Quoted printable	Specifies that text should be encoded as quoted printable. With quoted printable encoding, the text is limited to printable ASCII characters; any non-printable characters are replaced by a three-character string consisting of the = character followed by two hexadecimal digits. For more information, see RFC 2045 which you may look up at http://www.rfc-editor.org/rfc.html.

Base 64	Specifies that text should be encoded using the base 64 standard. This is particularly suited to file attachments. For more information, see RFC 1521 which you may look up at http://www.rfc-editor.org/rfc.html.

Choose the Uuencode option button to instruct AllegroMail to send email messages from this user profile using the Uuencode encoding protocol.

When you choose either the MIME option button and Encode text using None or the Uuencode option button, AllegroMail activates the When sending messages, wrap text at [image] characters per line control. Use this control to tell AllegroMail to limit the length of the text lines in your message to the specified number of characters. Either type the number of characters or use the arrows to increment or decrement the number of characters per line.

Enable (check) the Indent the original text with [image] when replying or forwarding checkbox to instruct AllegroMail to mark each line of the included original message in your reply or forward with the selected character. Choose the character you want to use to indent the original message text. You may choose:

>	(greater than symbol)

|	(vertical line)

:	(colon)

Related topics

Dialog box: User Profile Settings - Receive tab

Dialog box: User Profile Settings - Send tab

Dialog box: User Profile Settings - Forwarding tab

Dialog box: User Profile Settings - Dial-up tab

Dialog box: User Profile Settings - General tab

Dialog box: User Profile Settings - Spelling tab

HTML formatting of email messages


Dialog box: User Profile Settings - Forwarding tab

Click this icon to see a sample of this dialog box

AllegroMail displays the User Profile Settings dialog box when you choose the Tools/User Profile Settings... menu item. This dialog box has six tabs which allow you to customize AllegroMail. All changes you make in this dialog box apply to only the currently logged on user profile. Each user profile's settings are separate.

If you want to enable automatic forwarding of email messages for this user profile, click the Email Forward Options button. AllegroMail displays an Enter Email Forwarding dialog box.

Related topics

Dialog box: User Profile Settings - Receive tab

Dialog box: User Profile Settings - Send tab

Dialog box: User Profile Settings - Email tab

Dialog box: User Profile Settings - Dial-up tab

Dialog box: User Profile Settings - General tab

Dialog box: User Profile Settings - Spelling tab


Dialog box: User Profile Settings - General tab

Click this icon to see a sample of this dialog box

AllegroMail displays the User Profile Settings dialog box when you choose the Tools/User Profile Settings... menu item. This dialog box has six tabs which allow you to customize AllegroMail. All changes you make in this dialog box apply to only the currently logged on user profile. Each user profile's settings are separate.

Use the controls on the General tab to configure general and maintenance settings for this user profile.

General settings

Enable (check) the Upon initial startup, go to the Inbox folder checkbox to instruct AllegroMail to start in the Inbox folder. If this checkbox is unchecked, AllegroMail starts on the Welcome screen shown when you select the AllegroMail folder at the top of the tree.

Enable (check) the Send and receive messages every [image] minutes checkbox to instruct AllegroMail to automatically send and receive messages on a regular schedule. Set the number of minutes with the control to tell AllegroMail how often to send and receive.

Enable (check) the Provide feedback with sound checkbox to instruct AllegroMail to play a sound when certain events occur. You may use AllegroMail's default sound files or choose your own with the Sounds tab on the System Settings dialog box.

Enable (check) the Warn before permanently deleting an item checkbox to instruct AllegroMail to ask for confirmation when you instruct it to delete a message or contact.

Enable (check) the Hang up when finished sending and receiving messages checkbox to instruct AllegroMail to close your dial-up connection and hang up the line after it finishes sending and receiving messages. If your dial-up connection is a long-distance call or if your use of your ISP account is metered by the amount of time you spend online, this option can prevent you from being online any longer than is absolutely necessary.

Maintenance settings

Enable (check) the Empty messages from Recycle Bin upon exiting application checkbox to instruct AllegroMail to automatically permanently delete messages from the Recycle Bin when you exit AllegroMail.

Enable (check) the Delete messages [image] days after being received checkbox to instruct AllegroMail to automatically delete messages older than the number of days specified by the control.

Enable (check) the Delete all read messages upon exiting application checkbox to instruct AllegroMail to automatically delete all messages that have been marked as read when you exit AllegroMail.

Enable (check) the Delete attachments when emptying Recycle Bin checkbox to instruct AllegroMail to delete any message attachments that were included with messages that were deleted to the Recycle Bin when the Recycle Bin is emptied. If you want to delete the messages but keep attachments, clear this checkbox.

Related topics

Dialog box: User Profile Settings - Receive tab

Dialog box: User Profile Settings - Send tab

Dialog box: User Profile Settings - Email tab

Dialog box: User Profile Settings - Forwarding tab

Dialog box: User Profile Settings - Dial-up tab

Dialog box: User Profile Settings - Spelling tab


Finding saved items in folders

Important: The initial find type (message or contact) will be determined by the type of folder selected in the folder list. You can not search for both messages and contacts at the same time.

1.	Choose the Tools/Find/Messages or Tools/Find/Contacts menu item. AllegroMail displays a Find dialog box for contacts or messages depending on which you selected.

2.	Type as much additional information as possible in the search fields. This will help to narrow down the returned search results.

3.	Click the Find Now button.

Note:	The search results will be displayed at the bottom to the Find Item(s) dialog box. To open an item, simply double-click the desired icon. Alternately, you can select the item, click the right mouse button, and the select Properties. Context-Sensitive Help is also available, which can provide additional information for each field in this dialog box.

Related Topics:

Filtering saved items in folders

Sorting saved items in folders

Move or Copy items to folders


Filtering saved items in folders

1.	Choose the View/Filter menu item. AllegroMail displays the Filter dialog box for the type of folder currently selected: Contacts or Messages.

2.	Type as much additional information as possible in the search fields. This will help to narrow down the returned filter results.

3.	Click the OK button.

Note:	If an item does not meet at least one or more of the search criteria, it will not be displayed. If the currently selected folder has a filter applied, this information will be displayed in the main window’s status bar.

Related Topics:

Finding saved items in folders

Sorting saved items in folders

Move or Copy items to folders


Sorting saved items in folders

1.	Select the folder in the folder list that you would like to sort.

2.	Choose View/Sort by, then click the desired field to sort.

Note:	Depending on the folder type selected, a list of different possible fields to sort by will be available. The sort order (ascending or descending) can also be selected from this same menu. On the View menu, point to Sort by, then click Ascending or Descending.

Related Topics:

Finding saved items in folders

Filtering saved items in folders

Move or Copy items to folders


Move or Copy items to folders

1.	Select the message or contact in the item list that you wish to move or copy.

2.	Choose the Edit/Move to Folder menu item or the Edit/Copy to Folder menu item. AllegroMail displays a Select Folder dialog box.

3.	Select the folder you wish to move or copy the item to.

4.	Click the OK button.

Note	Each folder has a default item type that it supports, which means not all items can be placed in a specific folder. If the item being moved or copied is not supported by the destination folder, you will be warned and the action will not be allowed.

Related Topics:

Finding saved items in folders

Filtering saved items in folders

Sorting saved items in folders


Dialog box: About

Click this icon to see a picture of the dialog box.

When you execute the Help/About menu item, AllegroMail displays the Help/About dialog box. This dialog box is your resource for several important pieces of information about AllegroMail, including:

Registration information

Product version information

Support contact information

Information about Duke Software Solutions, Inc., the creator of AllegroMail

Information about Rhino Software, Inc., distributor of AllegroMail and other great software programs.


Dialog box: Add to Address Book

Click this icon to see a sample of this dialog box

AllegroMail displays this dialog box when you've got an email message open which is addressed to more than one recipient and you choose the File/Add to Contacts... menu item in the email message window. This dialog box allows you to choose which of the multiple recipients of this email message you'd like to add to your contact list. Each recipient has a checkbox. Enable (check) the checkbox to select the recipient(s) you want to add to your contact list then click the OK button to add those recipients to your contact list.


Dialog box: Address Book

Click this icon to see a picture of the dialog box.

The AllegroMail Address Book is a convenient tool that allows you to manage all your contacts from one location.

Type an email address in the text box. As you type, AllegroMail checks to see if what you've typed corresponds to any of the entries in your contact list. If AllegroMail finds that what you've begun typing matches an entry in your contact list, it offers it as a suggestion by expanding the contact list tree and selecting that item.

Once you've found the contact you'd like to work on, you may choose the File/Properties menu item to display the contact for editing. Or you may right-click the item and choose one of several option including:

Send... 	which creates a new email message addressed to that contact.

Send as vCard... 	which creates a new email message with the details of this contact attached as a vCard file attachment.

Delete 	which instructs AllegroMail to immediately delete the selected contact from your contact list.

Properties 	which opens the contact for editing.


Dialog box: Address book selection

Click this icon to see a sample of this dialog box

AllegroMail displays this dialog box when you click the [image] in the addressing portion of an outbound email message (new message, reply or forward).

Use this dialog box to enter an email address in the To, Cc or Bcc field of an email message, reply or forward. You may type a new email address or select a contact from your contact list.

Type an email address in the Enter name to find or email address to add text box. As you type, AllegroMail checks to see if what you've typed corresponds to any of the entries in your contact list. If AllegroMail finds that what you've begun typing matches an entry in your contact list, it offers it as a suggestion by expanding the contact list tree and selecting that item.

If that's the item you wanted, click your choice of the To, Cc or Bcc buttons and that AllegroMail adds that contact to the List of selected contacts and the related address table at the bottom of the dialog box. If you're not sure whether AllegroMail's choice is the one you want, click the Properties button and AllegroMail displays the Contact form for the chosen contact so you can check it out.

If you had someone else in mind, keep typing. AllegroMail keeps checking and offering suggestions where possible. If the email address you're typing doesn't match someone in your contact list, finish typing it, then click your choice of the To, Cc or Bcc buttons and AllegroMail adds that email address to the List of selected contacts and the related address table at the bottom of the dialog box.

If, as you're adding entries to your email message, you decide you'd like to create a new contact or contact group, click the New... button and choose either Contact or Contact group. AllegroMail displays the appropriate dialog box to allow you to create that type of item using the currently selected recipient.

If you change your mind about the recipients of your email message, you may highlight it in the List of selected contacts and the related address table at the bottom of the dialog box and click either the Remove button to remove the currently selected recipient or the Remove All button to remove all recipients.

If you decide you'd like to save a recipient's address in your contact list, click the Add to Contacts button to create a new contact entry with that address.


Dialog box: Address selection

Click this icon to see a sample of this dialog box

AllegroMail displays this dialog box when you've chosen a contact to add to the To, Cc or Bcc field of an email message and the contact has more than one email address. Choose the email address you'd like to use and click the OK button.


Dialog box: Archive Folders

Click this icon to see a sample of this dialog box

AllegroMail displays this dialog box when you click the Folder Archive Options button on the Archive tab of the System Settings dialog box (Tools/System Settings menu item). Use this dialog box to set your archive preferences for AllegroMail folders.

Each folder can have its own archive settings. Choose a folder in the tree displayed and set your archive preferences for that folder.

Note	Archive preferences do not apply to subfolders; each folder or subfolder is completely separate.

Once you've chosen a folder, the Archive items that are older than [image] checkbox controls whether AllegroMail will archive the contents of the selected folder. Enable (check) this checkbox to instruct AllegroMail to archive the contents of this folder, then use the controls to set the age of items from this folder that you'd like AllegroMail to archive. You may type a number in the field or use the arrow controls to choose a number from 1 to 90, then choose Days, Weeks or Months with the drop-down list box.

After setting the age of items you want AllegroMail to archive for this folder, choose one of the two option buttons to instruct AllegroMail as to how to archive them.

Choose the Move items to archive file (removes items from this folder) option button to instruct AllegroMail to move the archived items to the archive file then delete them from the original folder. The only copy of those items remaining will be in the archive file.

Choose the Copy items to archive file (leaves a copy of items in this folder) option button to instruct AllegroMail to copy the archived items to the archive file but leave the original items in the folder. This gives you an extra copy of the archived items.

Once you've set your archive preferences for a folder, click the Apply button to apply and save your preferences to the selected folder. You may now select another folder and set archiving preferences for it as well. If you set archive preferences for a folder and don't click the Apply button, the changes you've made will be discarded. Once archive preferences have been set for a folder, AllegroMail changes the folder name typeface to bold and adds (Archived) to the end of the folder name.

Related topics

Dialog box: System Settings - Archive tab

Dialog box: Restore Archived Items


Dialog box: Restore Archived Items

Click this icon to see a sample of this dialog box

AllegroMail displays this dialog box when you choose the File/Archive/Restore menu item. Use this dialog box to instruct AllegroMail how you want it to restore archived items.

First, choose where you want AllegroMail to restore the archived items.

Choose the Restore items into the current folder option button to instruct AllegroMail to restore items from the archive into the folder currently selected in the tree. Use the tree controls to choose the folder you'd like AllegroMail to restore the archived items into.

Choose the Restore items into the folders from which they were archived option button to instruct AllegroMail to put the restored items right back where they came from.

Once you've told AllegroMail where to restore the archived items, choose how you want AllegroMail to deal with duplicate items.

Choose the Replace duplicates with items being restored option button to instruct AllegroMail to replace any existing duplicate items in the destination folder with items from the archive file.

Choose the Allow duplicated to be created option button to instruct AllegroMail to create a second item if there's already a duplicate in the destination folder.

Choose the Do not restore duplicate items option button to instruct AllegroMail to skip any duplicate items in the archive file and not restore them at all.

Click the OK button to accept the settings you made in this dialog box and restore archived items as you directed.

Click the Cancel button to close the dialog box without restoring any archived items.

Related items

Dialog box: System Settings - Archive tab

Dialog box: Archive Folders


Dialog box: Classifications

Click this icon to see a picture of the dialog box.

Use the Classifications dialog box to assign a classification to a message or a contact. Classifications are used to help you organize both your messages and your contacts into distinct categories to help you find them in the future. AllegroMail includes the following classifications by default and you can add your own classifications to the list at any time:

Attorneys	Financial	Legal
Automotive	Follow Up	Maintenance
Brokers	Friends	Medical
Business	Government	Personnel
Child Care	Hobbies	Religion
Clients	Holidays	Travel
Competitors	Home Repair	Utilities
Customers	Important	Vendors
Education	Investments	Veterinarian
Emergency	ISPs	Work
Family
If you want to add or delete classifications to this list, click the Edit List... button at the bottom of the Classifications dialog box. AllegroMail will display the Edit Classification List dialog box.


Dialog box: Color

Click this icon to see a sample of this dialog box

Use the color dialog box for selecting a color. You may choose from one of 48 pre-defined basic colors or you may choose one of 16 custom colors. The custom colors are predefined as well but may be changed to suit your needs. If you want to customize one of the custom color selections, click the Define Custom Colors>> button.


Dialog box: Create New/Modify Existing Contact - General tab

Click this icon to see a sample of the dialog box.

Use this dialog box to create a new contact for your contact list or to modify an existing contact. This dialog box is where you fill out the details for your contact. When you've filled in all the details for the contact, click the Save and Close button on the toolbar. If you close the dialog box and haven't saved the information about your contact, AllegroMail prompts you to save it. See below for details of how to open this dialog box to create a new contact or modify an existing contact.

This dialog box has two tabs, the General tab and the Details tab. In addition to the controls on the two tabs, this dialog box has a menu bar and a toolbar.

Contact name and related information

Enter the contact's full name in the Full Name text field. You can create a detailed name by clicking the Full Name... button. AllegroMail displays an Enter Full Name dialog box.

Enter the contact's company or business in the Company text field.

Enter the contact's department in the Department text field.

Enter the contact's Job title in the Job title text field.

Use the Display As drop-down list box to select the way you want this contact displayed in the address book and contact list. Contacts are sorted alphabetically in these lists based on the settings of the Display As control.

Note	Selections are not available in the Display As control until after the contact has been saved.

Enter the contact's birthday with the Birthday control. By default, the birthday control is prefilled with the current date in the form day, month date, year (e.g., Thu, March 16, 2000). When you click in the text portion of the control, the portion of the date in the area you click is selected for editing. When you click the arrow on the right side of the control, AllegroMail displays a calendar control. You may use the calendar control to select a birthday for the contact.

Enter the contact's anniversary with the Anniversary control. By default, the anniversary control is prefilled with the current date in the form day, month date, year (e.g., Thu, March 16, 2000). When you click in the text portion of the control, the portion of the date in the area you click is selected for editing. When you click the arrow on the right side of the control, AllegroMail displays a calendar control. You may use the calendar control to select an anniversary for the contact.

Getting in touch with the contact

Use the Getting in touch with the contact portion of this dialog box to enter the ways you can get in touch with this person. AllegroMail provides three different sets of contact information for each contact: Home, Work and Other. You may enter address, telephone, fax, pager, email and web addresses for each contact method. For example, you may enter a home telephone number, a work telephone number and an other telephone number for the contact. The three buttons at the top of this area control which contact method you're entering or displaying data for.

Click the Address... button to enter an address for the current contact method. AllegroMail displays an Enter Address dialog box. After you enter the address with the Enter Address dialog box, AllegroMail displays the address in the field above the Address... button.

AllegroMail automatically creates blank contact entries for each contact method for phone, email, fax, web, mobile and pager. The automatic entries are set as the default entries for each type of contact entry.

Select one of the contact entries in the contact data table then click the Edit... button to fill in the desired information.

You may delete the selected contact entry by clicking the Remove button.

You may rename the selected contact entry by clicking the Rename button. AllegroMail selects the entry name for editing.

You may add additional contact entries by clicking the New button and selecting the entry type you want to add.

If you've created more than one contact entry of a given entry type, one of those entries must always be the default entry for that type. You may change which entry is the default entry for that entry type by selecting the entry in the contact data table and clicking the Default button.

Click the Classifications button to apply classifications to this contact. AllegroMail displays the Classifications dialog box.

Enable (check) the Share with other User Profiles checkbox to share this contact with other users. Sharing the contact with other users allows any other user to view or edit this contact.

Creating a new contact

There are several ways to launch this dialog box to create a new contact.

Choose the File/New/New Contact menu item.

Right-click the Contacts folder in the tree under either Contacts or Shared Contacts and choose New Contact from the shortcut menu displayed.

Click the New Contact button [image] on the left side of the toolbar. If the New Contact button isn't visible, click the down arrow on the button in that position to display a menu of new items you can choose from. Choose the [image] Contact... menu item.

Modifying an existing contact

There are several ways to launch this dialog box to modify an existing contact:

Choose a Contacts folder in the AllegroMail navigation tree, then choose an existing contact. Now you may:

double-click the contact

choose the File/Open menu item

hold down the {Ctrl} key and press the O key


Dialog box: Create New/Modify Existing Contact Group - General tab

Click this icon to see a sample of this dialog box

AllegroMail displays this dialog box when you choose the File/New/Contact Group menu item or when you open an existing contact group.

Use this dialog box to create a new contact group to help you manage your contacts or to edit an existing contact group. You may use contact groups to create mailing lists in order to choose one item from your address book to send the same message to multiple people. You can also use contact groups as the basis of Message Rules so that you can process messages to or from anyone in a contact group the same way.

This dialog box has two tabs, the General tab and the Details tab. In addition to the controls on the two tabs, this dialog box has a menu bar and a toolbar.

Type a name for the contact group in the Name text field. This is what AllegroMail displays for this contact group when you look at your contact list.

You may create a new contact who will then become a member of this contact group by clicking the New Contact... button. AllegroMail displays a Create New Contact dialog box and when you finish creating the new contact and click the Save and Close button, AllegroMail returns you to this dialog box and adds the new contact to the Members of the group table.

Click the Select Members... button to choose contacts from your contact list to add to this contact group. AllegroMail displays an Address Book selection dialog box, which allows you to choose from your existing contact list. Once you've made your selections in that dialog box, AllegroMail returns you to this dialog box and adds them to the Members of the group table.

If you change your mind about a member of this contact group, you may highlight it in the Members of the group table at the bottom of the dialog box and click either the Remove button to remove the currently selected recipient or the Remove All button to remove all members.

You may associate this contact group with existing Classifications by clicking the Classifications... button. AllegroMail displays a Classifications dialog box. When you've used that dialog box to select classifications for this contact group, AllegroMail returns you to this dialog box and displays the selected classifications in the text field next to the Classifications... button.

You may decide when you first create a contact group to share it with other user profiles. You must make this decision when you first create the contact group. Enable (check) the Share with other User Profiles checkbox if you want to share this contact group with other users.

Use the Details tab of this dialog box to enter notes You can also insert hyperlinks, text from files (.TXT, .HTM or .HTML format) and pictures with the Insert menu.


Dialog box: Edit Classifications

Click this icon to see a sample of this dialog box.

Use this dialog box to edit the list of available classifications for messages or contacts.

You may add a new classification by typing the classification in the Enter Classification Name text field and clicking the Add... button.

You may remove a classification by clicking the classification you want to remove in the list then clicking the Remove button.

Click the Default button to restore the classifications list to its state as it was when AllegroMail was installed; any classifications you've added will be removed from the list; any classifications you've removed from the list will be restored.


Dialog box: Email Wizard - Step 1

Click this icon to see a sample of this dialog box

The Email Wizard is a step-by-step process to help you create a new email message. To start the Email Wizard, choose the File/New/Email Message Wizard... menu item. AllegroMail displays the first step of the process to create a new email message. This step asks you to enter the display names and email addresses of everyone you want your new email message to go to. The display name is the name that will be shown for the email address you enter. Email addresses can frequently be quite cryptic and it can be difficult to remember that user976@yahoo.com is really Uncle Teddy so adding Uncle Teddy as the display name helps you keep track of who it actually was that had that email address.

Enter a display name (Uncle Teddy) in the Display Name text field, then enter Uncle Teddy's email address in the Email address text field. Now click the Add button to add Uncle Teddy to the list of people you want to send this message to. AllegroMail moves Uncle Teddy and his email address to the table below to show that you're going to send this email address to him.

If Uncle Teddy is the only person you want to send this message to, click the Next> button. If there are others you want to send this email message to, repeat the steps you used to add Uncle Teddy for each of them.

If there are people in your contact list already that you want to include in this message, click the Address Book... button to open the AllegroMail address book and select them to send them this message.

When everyone you want to send this email message to is shown in the list, click the Next> button. AllegroMail takes you to the next step in the process of creating an email message.


Dialog box: Email Wizard - Step 2

Click the icon above to see a sample of this dialog box.

In this step, you add a subject line to your new email message. The subject should be a brief description of the contents of the message, something to get the attention of the recipient and inform him/her of what your message is all about. Sometimes you may want to send an email message with no subject. If that's the case, just click the Next> button otherwise type the subject in the Subject text field and click the Next> button. AllegroMail takes you to the next step in the process of creating an email message.


Dialog box: Email Wizard - Step 3

click the icon above to see a sample of this dialog box.

This step is where you type the text for your email message. Tell Uncle Teddy about your dinner at Grandma's house and how she almost burned the place to the ground lighting the stove. You have the choice of sending the text of your message in plain text or in HTML format which what your web browser uses to display colorful words and pictures. One little caution about HTML formatted email messages: some users don't care for HTML-formatted email messages for several reasons - they make the contents of your email message larger and take longer to download, especially if you get really fancy and include lots of pictures, and backgrounds. Another reason is that some email programs aren't capable of displaying HTML-formatted email messages. When you send an HTML-formatted email message to someone who uses an email program that can't display the HTML-formatting, the message may be extremely difficult for them to read because they'll see all the hidden codes that are used to control the formatting and embedding of pictures and they'll possibly see a lot of gobbledy gook that is what comes through when a picture is transmitted.

If you're not sure that everyone you're sending this email message to is both capable of reading HTML-formatted email messages and welcomes them then your best bet is to choose the Plain Text option (the default).

When you've finished typing the text of your email message, click the Next> button. AllegroMail takes you to the next step in the process of creating an email message.


Dialog box: Email Wizard - Step 4

Click this icon to see a sample of this dialog box

This step allows you to attach files (pictures, documents, programs, etc.) to your email message. When you attach a file it's transmitted with the email message but isn't executed or viewable unless the recipient wants to. If you don't want to attach any files to your email message, click the Next> button. AllegroMail takes you to the next step in the process of creating an email message.

To attach a file to your email message, click the Add... button. AllegroMail displays a Select Attachment dialog box similar to the one shown below.

Use the dialog box to browse to the file you want to attach to your message, click the file to select it and click the OK button. AllegroMail adds the file to the list of files to be attached to your email message.

You may attach more than one file to your email message by repeating this procedure. If you decide you'd rather not attach a file you've already selected you can remove it from the list of files to send by clicking the file in the list and then clicking the Remove button.

When you've attached all files you want to include with your email message, click the Next> button. AllegroMail takes you to the next step in the process of creating an email message.


Dialog box: Email Wizard - Step 5

Congratulations!! You've done everything you need to do to create an email message. Click the Finish button to put the email message into the Outbox for delivery next time you send and receive messages.

If you've changed your mind and don't want to send this email message, you can click the Cancel button to remove it completely.

If you decide that there are changes you'd like to make to anything about this email message, you can step back through the procedure by clicking the <Back button.


Dialog box: Enter Address

Click this icon to see a sample of this dialog box

Use this dialog box to enter a mailing address for the person. This dialog box is displayed when you click the Address... button on the Contact dialog box. You can enter any of three different addresses for a contact: home, work or other, depending on which of the three How to contact this person buttons you've chosen.

Enter the Address, City, State/Province and Zip/Postal Code and click the OK button to add this address information to your contact.


Dialog box: Enter Email Address

Click this icon to see a sample of this dialog box

Use this dialog box to enter an email address for the person. You can enter any of three different email addresses for a contact: home, work or other, depending on which of the three How to contact this person buttons you've chosen.Enter a display name in the Description field and enter the email address in the Email address field, then click the OK button to add this email address to the person's contact form.


Dialog box: Enter Email Forwarding

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Use this dialog box to set up automatic forwarding of your email for this account. Enable the Forward my messages after <number> new items have accumulated in my inbox checkbox and choose the number of new messages in your inbox to trigger forwarding. The number of new messages may be from 1 to 999. Click the New... button; AllegroMail displays an Enter Email Address dialog box similar to the one shown below.

Enter a display name in the Description field and enter the email address in the Email address field, then click the OK button to add this email address to the list of addresses to forward new email to. You may enter as many email addresses as you like; all of them will receive a copy of all new email once the number entered above is exceeded.


Dialog box: Enter Full Name

Click this icon to see a sample of this dialog box

AllegroMail displays this dialog box when you click the Full Name... button on a Contact dialog box. Use this dialog box to enter the full name of your contact as follows:

You may select an honorific title (Mr., Mrs., Ms. or Miss) with the Title drop-down list box.

Type the first (given) name of the contact in the First text field.

Type the middle name or initial in the Middle text field.

Type the last (family) name in the Last text field.

If appropriate, you may select a suffix (I, II, III, Jr. or Sr.) with the Suffix drop-down list box.

Enable the When displaying full name place last name first checkbox if you want this contact to be listed in your contact list and address book alphabetized by last name.

Click the OK button to enter this full name for your contact; click the Cancel button to close the dialog box without changing the full name of the contact.


Dialog box: Enter Pager Number

Click this icon to see a sample of this dialog box

AllegroMail displays this dialog box when you click the New button on the Contact form and select Pager Number. Use this dialog box to enter a pager number for a contact. Enter a description of this contact's pager in the Description text field, e.g., Bill's work pager. Enter the telephone number to dial for this pager in the Phone Number text field.


Dialog box: Enter Phone Number

Click this icon to see a sample of this dialog box

AllegroMail displays this dialog box when you click the New button on the Contact form and select Phone Number. Use this dialog box to enter a telephone number for a contact.

Enter a description of this contact's telephone number in the Description text field, e.g., Bill's home telephone.

Enter the telephone number in the Phone Number text field.


Dialog box: Enter Signature - General tab

Click his icon to see a sample of this dialog box

When sending messages it can be time consuming to have to personally sign each and every one. AllegroMail makes this process simple, by providing an automatic way to append a personalized signature to the end of each message. You can have one or more signatures predefined and ready to use. Use this dialog box to enter a signature to be added to the list of signatures you can use for your email messages and choose which mail accounts you'd like to associate the signature with.

The Enter Signature dialog box has two tabs, the General tab and the Mail Accounts tab.

There are two ways of creating a signature:

typing it directly into AllegroMail's Enter Signature dialog box. Type a name to help you identify this signature in the Name text box. Click the Enter Signature option button then type the text of your signature in the text field below. Click the OK button to add this signature to the list of available signatures.

selecting a text (*.TXT) file that contains the text you want to use as your signature. Type a name to help you identify this signature in the Name text box. Click the Select Signature from a file option button then either type the path and filename of the text file that contains your signature in the text field below or click the Browse ... button. AllegroMail displays a Select Signature dialog box. Browse to the text file that contains your signature, select it and click OK to return to the Enter Signature dialog box. Click the OK button to add this signature to the list of available signatures.


Dialog box: Enter Web Page Address

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AllegroMail displays this dialog box when you click the New button on the Contact form and select Web Address. Use this dialog box to enter a URL for a contact's web site.

Enter a description of this contact's web page in the Description text field, e.g., Bill's home page.

Enter the URL in the Web Page text field.


Dialog box: Export Contacts - Step 1

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AllegroMail displays this Export Wizard dialog box when you select the File/Export/Address Book... menu item. This is the first in a series of steps to guide you through exporting contacts from your AllegroMail address book to a file that can be read by another program.

Choose the type of file you want AllegroMail to export from your address book and click the Next> button. You may choose:

Export contact(s) from AllegroMail to Microsoft Access File (MDB) to have AllegroMail export contacts to a file which is in the Microsoft Access MDB database file format.

Export contact(s) from AllegroMail to dBase File (DBF) to have AllegroMail export contacts to a file which is in the dBase DBF database file format.


Dialog box: Export Contacts - Step 2

Click this icon to see a sample of this dialog box

This is the second in a series of steps to guide you through exporting contacts from your AllegroMail address book to a file that can be read by another program. Choose the AllegroMail folder you'd like to export contacts from and click the Next> button. The Contacts folder under Personal Folders is chosen by default. You may also export contacts from the Contacts folder under Shared Folders.


Dialog box: Export Contacts - Step 3

Click this icon to see a sample of this dialog box

This is the third in a series of steps to guide you through exporting contacts from your AllegroMail address book to a file that can be read by another program. Either type the path to the directory where you'd like AllegroMail to put the contact database file it exports or click the Browse... button to display a Browse for Folder dialog box which has a directory tree you can use to choose the directory. Click the Next> button. The file exported will be named export.mdb if you chose to export your contacts in the Microsoft Access database file format or it will be named export.dbf if you chose to export your contacts in the dBase database file format.


Dialog box: Export Contacts - Step 4

Click this icon to see a sample of this dialog box

This is the fourth in a series of steps to guide you through exporting contacts from your AllegroMail address book to a file that can be read by another program. Use this dialog box to select the fields you want exported into your database file from each contact. AllegroMail selects all fields by default.


Dialog box: Export Contacts - Step 5

Click this icon to see a sample of this dialog box

This is the fifth in a series of steps to guide you through exporting contacts from your AllegroMail address book to a file that can be read by another program. You've completed all the steps required to export your contacts to a file. Click the Finish button to create the file.


Dialog box: Export Messages - Step 1

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AllegroMail displays this Export Wizard dialog box when you select the File/Export/Message(s)... menu item. This is the first in a series of steps to guide you through exporting messages from AllegroMail to a file that can be read by another program.

Choose the type of file you want AllegroMail to export and click the Next> button. You may choose:

Export Messages from AllegroMail to Microsoft Access File (MDB) to have AllegroMail export messages to a file which is in the Microsoft Access MDB database file format.

Export Messages from AllegroMail to dBase File (DBF) to have AllegroMail export messages to a file which is in the dBase DBF database file format.


Dialog box: Export Messages - Step 2

Click this icon to see a sample of this dialog box

This is the second in a series of steps to guide you through exporting messages from AllegroMail to a file that can be read by another program. Choose the AllegroMail folder you'd like to export messages from and click the Next> button. The Inbox folder under Personal Folders is chosen by default. You may also export contacts from any message folder under Shared Folders. If the folder you choose is not a message folder, AllegroMail displays a warning similar to the one shown below. Choose a different folder.


Dialog box: Export Messages - Step 3

Click this icon to see a sample of this dialog box

This is the third in a series of steps to guide you through exporting messages from AllegroMail to a file that can be read by another program.

Either type the path to the directory where you'd like AllegroMail to put the message database file it exports or click the Browse... button to display a Browse for Folder dialog box which has a directory tree you can use to choose the directory. Click the Next> button. The file exported will be named export.mdb if you chose to export your messages in the Microsoft Access database file format or it will be named export.dbf if you chose to export your messages in the dBase database file format.


Dialog box: Export Messages - Step 4

Click this icon to see a sample of this dialog box

This is the fourth in a series of steps to guide you through exporting messages from AllegroMail to a file that can be read by another program. Use this dialog box to select the fields you want exported into your database file from the header of each message. AllegroMail selects all fields by default.


Dialog box: Export Messages - Step 5

Click this icon to see a sample of this dialog box

This is the fifth in a series of steps to guide you through exporting messages from AllegroMail to a file that can be read by another program. You've completed all the steps required to export your messages to a file. Click the Finish button to create the file.


Dialog box: Filter contacts - General tab

Click this icon to see a sample of this dialog box

AllegroMail displays this dialog box when you have a contact folder selected in the folders tree and select the View/Filter menu item. This dialog box allows you to filter the contacts in your Inbox or any other contact folder so that only certain contacts are displayed.  If you're looking for that person who wrote you last year from AllegroMail.com you can use this tool to show only contacts from AllegroMail.com. Got a number on your phone bill that you called and can't remember who it was? Use this to search for that phone number in your contacts to find out who it was. Or, you can search all your contacts for the person you remember worked for some company on Elston Avenue in Chicago. This is a very powerful searching tool you can use to help you find lost contacts.

There are several ways you can search your contacts:

You can search for a word or phrase in the name, address, email, phone, fax, pager or web fields (both text and numeric) of each contact and specify whether search results should match the case exactly or be any case.

You can search only contacts created or modified before a certain date, after a certain date, between two dates or all contacts regardless of creation/modification date.

You can search for contacts to which you've applied a specific classification (Additional Criteria tab).

You can limit your search to only contacts that have at least one attachment (Additional Criteria tab).

Every control in the dialog box has What's This? help available for it to help you choose exactly how you want AllegroMail to search your contacts.


Dialog box: Filter contacts - Additional Criteria tab

Click this icon to see a sample of this dialog box

AllegroMail displays this dialog box when you have a contact folder selected in the folders tree and select the View/Filter menu item. This dialog box allows you to filter the contacts in your contacts folder so that only certain contacts are displayed. If you're looking for that person who wrote you last year from AllegroMail.com you can use this tool to show only contacts from AllegroMail.com. Got a number on your phone bill that you called and can't remember who it was? Use this to search for that phone number in your contacts to find out who it was. Or, you can search all your contacts for the person you remember worked for some company on Elston Avenue in Chicago. This is a very powerful searching tool you can use to help you find lost contacts.

There are several ways you can search your contacts:

You can search for contacts to which you've applied a specific classification.

You can limit your search to only contacts that have at least one attachment.

You can search for a word or phrase in the body of each contact, in the subject line of each contact or both and specify whether search results should match the case exactly or be any case (General tab).

You can search only contacts before a certain date, after a certain date, between two dates or all contacts regardless of date (General tab).

Every control in the dialog box has What's This? help available for it to help you choose exactly how you want AllegroMail to search your contacts.


Dialog box: Filter messages - General tab

Click this icon to see a sample of this dialog box

AllegroMail displays this dialog box when you have a message folder selected in the folders tree and select the View/Filter menu item. This dialog box allows you to filter the messages in your Inbox or any other message folder so that only certain messages are displayed. If you're looking for that message that Uncle Harry wrote last year about walnuts, you can use this dialog box to have AllegroMail search the subject line or body of the messages in your Inbox for the word walnut. This is a very powerful searching tool you can use to help you find lost messages.

There are several ways you can search your messages.

You can search for a word or phrase in the body of each message, in the subject line of each message or both and specify whether search results should match the case exactly or be any case.

You can search only messages before a certain date, after a certain date, between two dates or all messages regardless of date.

You can search for messages sent to you from a specific sender (Additional Criteria tab).

You can search for messages addressed to a specific recipient (Additional Criteria tab).

You can search for messages to which you've applied a specific classification (Additional Criteria tab).

You can limit your search to only messages that have at least one attachment (Additional Criteria tab).

Every control in the dialog box has What's This? help available for it to help you choose exactly how you want AllegroMail to search your messages.


Dialog box: Filter messages - Additional Criteria tab

Click this icon to see a sample of this dialog box

AllegroMail displays this dialog box when you have a message folder selected in the folders tree and select the View/Filter menu item. This dialog box allows you to filter the messages in your Inbox or any other message folder so that only certain messages are displayed. If you're looking for that message that Uncle Harry wrote last year about walnuts, you can use this dialog box to have AllegroMail search the subject line or body of the messages in your Inbox for the word walnut. This is a very powerful searching tool you can use to help you find lost messages.

There are several ways you can search your messages.

You can search for messages sent to you from a specific sender.

You can search for messages addressed to a specific recipient.

You can search for messages to which you've applied a specific classification.

You can limit your search to only messages that have at least one attachment.

You can search for a word or phrase in the body of each message, in the subject line of each message or both and specify whether search results should match the case exactly or be any case (General tab).

You can search only messages before a certain date, after a certain date, between two dates or all messages regardless of date (General tab).

Every control in the dialog box has What's This? help available for it to help you choose exactly how you want AllegroMail to search your messages.


Dialog box: Find contacts - Additional Criteria tab

Click this icon to see a sample of this dialog box

AllegroMail displays this dialog box when you have a contact folder selected in the folders tree and select the Tools/Find/Contacts menu item. This dialog box allows you to filnd contacts in your contacts folder. If you're looking for that person who wrote you last year from AllegroMail.com you can use this tool to contacts from AllegroMail.com. Got a number on your phone bill that you called and can't remember who it was? Use this to search for that phone number in your contacts to find out who it was. Or, you can search all your contacts for the person you remember worked for some company on Elston Avenue in Chicago. This is a very powerful searching tool you can use to help you find lost contacts.

There are several ways you can search your contacts:

You can search for contacts to which you've applied a specific classification.

You can limit your search to only contacts that have at least one attachment.

You can search for a word or phrase in the body of each contact, in the subject line of each contact or both and specify whether search results should match the case exactly or be any case (General tab).

You can search only contacts before a certain date, after a certain date, between two dates or all contacts regardless of date (General tab).

Every control in the dialog box has What's This? help available for it to help you choose exactly how you want AllegroMail to search your contacts.


Dialog box: Find contacts - General tab

Click this icon to see a sample of this dialog box

AllegroMail displays this dialog box when you have a contact folder selected in the folders tree and select the Tools/Find/Contacts menu item. This dialog box allows you to filnd the contacts in your contact folder. If you're looking for that person who wrote you last year from AllegroMail.com you can use this tool to find contacts from AllegroMail.com. Got a number on your phone bill that you called and can't remember who it was? Use this to search for that phone number in your contacts to find out who it was. Or, you can search all your contacts for the person you remember worked for some company on Elston Avenue in Chicago. This is a very powerful searching tool you can use to help you find lost contacts.

There are several ways you can search your contacts:

You can search for a word or phrase in the name, address, email, phone, fax, pager or web fields (both text and numeric) of each contact and specify whether search results should match the case exactly or be any case.

You can search only contacts created or modified before a certain date, after a certain date, between two dates or all contacts regardless of creation/modification date.

You can search for contacts to which you've applied a specific classification (Additional Criteria tab).

You can limit your search to only contacts that have at least one attachment (Additional Criteria tab).

Every control in the dialog box has What's This? help available for it to help you choose exactly how you want AllegroMail to search your contacts.


Dialog box: Find messages - Additional Criteria tab

Click this icon to see a sample of this dialog box

AllegroMail displays this dialog box when you have a message folder selected in the folders tree and select the Tools/Find/Messages menu item. This dialog box allows you to find messages in your Inbox or any other message folder. If you're looking for that message that Uncle Harry wrote last year about walnuts, you can use this dialog box to have AllegroMail search the subject line or body of the messages in your Inbox for the word walnut. This is a very powerful searching tool you can use to help you find lost messages.

There are several ways you can search your messages.

You can search for messages sent to you from a specific sender.

You can search for messages addressed to a specific recipient.

You can search for messages to which you've applied a specific classification.

You can limit your search to only messages that have at least one attachment.

You can search for a word or phrase in the body of each message, in the subject line of each message or both and specify whether search results should match the case exactly or be any case (General tab).

You can search only messages before a certain date, after a certain date, between two dates or all messages regardless of date (General tab).

Every control in the dialog box has What's This? help available for it to help you choose exactly how you want AllegroMail to search your messages.


Dialog box: Find messages - General tab

Click this icon to see a sample of this dialog box

AllegroMail displays this dialog box when you have a message folder selected in the folders tree and select the View/Filter menu item. This dialog box allows you to find messages in your Inbox or any other message folder. If you're looking for that message that Uncle Harry wrote last year about walnuts, you can use this dialog box to have AllegroMail search the subject line or body of the messages in your Inbox for the word walnut. This is a very powerful searching tool you can use to help you find lost messages.

There are several ways you can search your messages.

You can search for a word or phrase in the body of each message, in the subject line of each message or both and specify whether search results should match the case exactly or be any case.

You can search only messages before a certain date, after a certain date, between two dates or all messages regardless of date.

You can search for messages sent to you from a specific sender (Additional Criteria tab).

You can search for messages addressed to a specific recipient (Additional Criteria tab).

You can search for messages to which you've applied a specific classification (Additional Criteria tab).

You can limit your search to only messages that have at least one attachment (Additional Criteria tab).

Every control in the dialog box has What's This? help available for it to help you choose exactly how you want AllegroMail to search your messages.


Dialog box: Import contacts wizard - Step 1

Click this icon to see a sample of this dialog box

AllegroMail displays this dialog box when you choose the File/Import/Contacts... menu item. You can use this wizard to import contacts from another program or from a database. You may import contacts from:

a Microsoft Access database (.MDB) file which you've exported from another program.

a dBase database (.DBF) file which you've exported from another program.

a copy of Microsoft Outlook98 or newer (but not Microsoft Outlook Express) installed on the same system on which AllegroMail is installed.

Choose the type of contact database you'd like to import from and click the Next> button.

See also:

Exporting contacts from Microsoft Outlook 98

Exporting contacts from Windows Address Book (Microsoft Outlook Express)

Exporting contacts from Microsoft Personal Address Book

Exporting contacts from Netscape Address Book

Exporting contacts from Eudora

Exporting contacts from Lotus Organizer

Exporting contacts from Lotus Notes

Exporting contacts from Act

Exporting contacts from Goldmine


Dialog box: Import contacts wizard - Step 2

Click this icon to see a sample of this dialog box

This is the second in a series of steps to guide you through importing contacts into your AllegroMail address book from a file that created by another program. Choose the AllegroMail folder you'd like to import contacts into and click the Next> button. The Contacts folder under Personal Folders is chosen by default. You may also import contacts into the Contacts folder under Shared Folders.


Dialog box: Import contacts Wizard - Step 3

Click this icon to see a sample of this dialog box

This is the third in a series of steps to guide you through importing contacts to your AllegroMail address book from a file created by another program. Either type the path to the directory where AllegroMail can find the contact database file it exports or click the Browse... button to display an Import File dialog box which allows you to navigate to the file you want to import. After typing the filename and path or browsing for the file, click the Next> button.

Note	You won't see this step if you elected to import contacts from a copy of Microsoft Outlook installed on this computer.


Dialog box: Import contacts Wizard - Step 4

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This is the fourth in a series of steps to guide you through importing contacts to your AllegroMail address book from a file created by another program. Use this dialog box to select the fields you want imported into your database file from each contact.

Note	You won't see this step if you elected to import contacts from a copy of Microsoft Outlook installed on this computer.

AllegroMail tries to map each field in the database to an appropriate field in the contact record. The left column is the list of fields AllegroMail found in the file you're importing contacts from, the right column is what AllegroMail chose as the most appropriate field in an AllegroMail contact to match it. By default, AllegroMail automatically maps fields that have the same text label to each other. Each field that AllegroMail has automatically mapped to a corresponding AllegroMail field has a check in the checkbox next to it and a corresponding AllegroMail field in the right column that the data from that field will be imported into as shown.

In order for AllegroMail to import data from a field in the database file into your AllegroMail address book, it must have a checkmark in the box on the left and you must choose an AllegroMail field for that data to be imported into.

You may examine the way each field is mapped and make any changes you desire. For example, the database file you're importing may have a field called Car Phone. AllegroMail doesn't have a default field labeled Car Phone so it doesn't automatically map that field from your database file to one of its own fields. If you want to import data into AllegroMail from the  To map a field from the database file to an AllegroMail field, choose the field in the Fields to Import list and click the checkbox next to it so that a checkmark appears in the box. With the field still highlighted, click the Mapping... button. AllegroMail displays a Field Mapping dialog box like this. Choose the AllegroMail field you'd like mapped to the selected field in the database from the Select field to map drop-down list box and click the OK button to assign it.

When you've set up field mapping to your satisfaction, click the Next> button.

See also:

AllegroMail default contact fields

Microsoft Outlook default contact fields

Microsoft Personal Address Book default contact fields

Microsoft Windows Address Book default contact fields

Netscape Address Book default contact fields

Eudora default contact fields

Lotus Organizer default contact fields

Lotus Notes default contact fields

Act default contact fields

Goldmine default contact fields


Dialog box: Import contacts wizard - Step 5

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This is the fifth in a series of steps to guide you through importing contacts to your AllegroMail address book from a file created by another program. Use this dialog box to instruct AllegroMail as to how to deal with duplicate contacts.

Note	This dialog box is only shown when importing contacts from a copy of Microsoft Outlook installed on the same machine as AllegroMail. It will not be displayed when importing contacts from a database file.

AllegroMail gives you three options:

Replace duplicates with items being imported	Use this option when the database file being imported contains the most current information and you want to use contact information from it rather than any that might already exist the AllegroMail address book.

Allow duplicates to be created	Use this option to instruct AllegroMail to create a duplicate contact if one already exists that matches one in the database file being imported.

Do not import duplicate items	Use this option to instruct AllegroMail to skip any contacts in the database file if a duplicate contact already exists in the AllegroMail address book.

Choose one of the three Import Options option buttons and click the Next> button.


Dialog box: Import contacts wizard - Step 6

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This is the sixth in a series of steps to guide you through importing contacts into AllegroMail from a file created by another program. You've completed all the steps required to import your contacts from a file. Click the Finish button to import the contacts.


Dialog box: Logon

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If there is more than one user profile set up, AllegroMail displays this dialog box when you want to log onto a user profile as well as when you start AllegroMail. Choose the Users/Logon User Profile... menu item to log onto a new user profile.

To log onto a user profile, choose the user profile you want to log on to from the User profiles drop-down list box, then type the password for that user profile in the Password text field and click the OK button.

If you're the only user of your computer, enable (check) the Remember Password checkbox to instruct AllegroMail to remember your password for the selected user profile so you need not type it in each time you want to log onto that profile.

If you want to work offline without connecting to your mail server, enable (check) the Work Offline (No connection will be established) checkbox. You won't receive any email during your session and any email you create and send will be transmitted next time you connect to your mail server.

Click the User Profiles... button to display the Manage User Profiles dialog box which allows you to add, remove, edit or rename user profiles or set a profile as the default user profile.


Dialog box: Mail Accounts

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AllegroMail displays this dialog box when you choose the Tools/Mail Accounts... menu item. This dialog box allows you to add, remove, edit or rename mail accounts or set a mail account as the default mail account.

Click the New button to create a new mail account

Click the Edit button to edit the currently selected mail account

Click the Rename button to rename the currently selected mail account

Click the Remove button to delete the currently selected mail account.

Click the Default button to make the currently selected mail account the default mail account.

Related Topics:

Creating a mail account

Editing a mail account

Renaming a mail account

Deleting a mail account

Selecting the default mail account


Dialog box: Mail Account - General tab

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AllegroMail displays this dialog box when you choose the Tools/Mail Accounts menu item, then choose a mail account and click the Edit... button. This dialog box allows you to edit all the data you entered when you used the Mail Account Wizard to create a new mail account as well as to edit some other items that AllegroMail chose the default values for. This dialog box has four tabs, each containing different configuration data for your mail account:

General tab

Incoming Server tab

Outgoing Server tab

Connection tab

On the General tab, you may edit the name you gave this mail account, the display name that will be shown when someone receives an email message you send, the email address you entered for this mail account and the reply address for email messages you send. All of these items were filled with data from the Mail Account Wizard except Reply address.

Type a name for this mail account in the Name field. Give it a name that'll make it easy for you to remember which mail account this is.

Type the email address for this mail account in the Email address field. Your ISP or system administrator should have given you this information.

Enter the display name you want AllegroMail to use when you send email messages in the Display Name field. The display name allows recipients to easily understand who the message came from. For example, it may not be readily apparent that the email address writstar@wi.net is really the email address of the author of this help file, Mike Starr. But if I put Mike Starr in the display name field, that's what you'll see instead of my email address.

If you want responses to your email messages to go to a different email address than the one you sent them from, enter that email address in the Reply address text field. Otherwise, leave the Reply address text field blank and responses will automatically be routed to the same email address as you used to send them.

Type the name of the company or organization this mail account represents in the Organization text field. If this is your personal mail account, you may leave this field blank.

Enable (check) the Include this account when sending and receiving messages checkbox to instruct AllegroMail to send and receive mail for this account when you either manually or automatically send and receive messages. If this option is disabled, then mail will be sent and received for this account only when explicitly instructed.

See also:

Dialog box: Mail Account - Incoming Server tab

Dialog box: Mail Account - Outgoing Server tab

Dialog box: Mail Account - Connection tab


Dialog box: Mail Account - Incoming Server tab

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AllegroMail displays this dialog box when you choose the Tools/Mail Accounts menu item, then choose a mail account and click the Edit... button. This dialog box allows you to edit all the data you entered when you used the Mail Account Wizard to create a new mail account as well as to edit some other items that AllegroMail chose the default values for. This dialog box has four tabs, each containing different configuration data for your mail account:

General tab

Incoming Server tab

Outgoing Server tab

Connection tab

On the Incominging Server tab, you may edit the incoming (POP3) mail server, server port number, server timeout,  and instruct AllegroMail whether or not to use secure password authentication.

Incomng (POP3) mail server	For most mail accounts your ISP or network administrator will tell you the correct incoming mail server.

Server port number	AllegroMail sets this to port 110 by default. Your ISP or network administrator will tell you if you need to use a different port number.

Server timeout	AllegroMail sets this to 30 seconds by default. This value is the amount of time AllegroMail waits for the next block of data from your incoming mail server after acknowledging a block of data. If your incoming mail server fails to transmit the next block of data in this amount of time, AllegroMail cancels the transmission until you next instruct it to receive messages. In most cases, this should be plenty of time but if transmission failures occur often, try increasing this value.

Note	There is also a timeout value for sendiing transmissions from your SMTP server which you may adjust on the Outgoing Server tab of this dialog box.

Secure password authentication	Your ISP or network administrator will tell you if you need to enable this feature. In general, most ISP accounts do not require secure password authentication but many corporate networks do.

All of these items were filled with data from the Mail Account Wizard or with default values that AllegroMail supplied.

See also:

Dialog box: Mail Account - General Server tab

Dialog box: Mail Account - Outgoing Server tab

Dialog box: Mail Account - Connection tab


Dialog box: Mail Account - Outgoing Server tab

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AllegroMail displays this dialog box when you choose the Tools/Mail Accounts menu item, then choose a mail account and click the Edit... button. This dialog box allows you to edit all the data you entered when you used the Mail Account Wizard to create a new mail account as well as to edit some other items that AllegroMail chose the default values for. This dialog box has four tabs, each containing different configuration data for your mail account:

General tab

Incoming Server tab

Outgoing Server tab

Connection tab

On the Outgoing Server tab, you may edit the outgoing (SMTP) mail server, server port number, server timeout, secure password authentication and if you want to use the same settings as the incoming (POP3) server.

Outgoing (SMTP) mail server	For most mail accounts your ISP or network administrator will tell you the correct outgoing mail server.

Server port number	AllegroMail sets this to port 25 by default. Your ISP or network administrator will tell you if you need to use a different port number.

Server timeout	AllegroMail sets this to 30 seconds by default. This value is the amount of time AllegroMail waits for a response from your outgoing mail server after transmitting a block of data. If your outgoing mail server fails to respond to a transmission in this amount of time, AllegroMail cancels the transmission until you next instruct it to send messages. In most cases, this should be plenty of time but if transmission failures occur often, try increasing this value.

Note	There is also a timeout value for receiving transmissions from your POP3 server which you may adjust on the Incoming Server tab of this dialog box.

Secure password authentication	Your ISP or network administrator will tell you if you need to enable this feature. In general, most ISP accounts do not require secure password authentication but many corporate networks do.

Same settings as the incoming (POP3) server.	In most cases, the username and password you use for your incoming mail server is used for your outgoing mail server as well Your ISP or network administrator will tell you if you need to use a different username and password.

All of these items were filled with data from the Mail Account Wizard or with default values that AllegroMail supplied.

See also:

Dialog box: Mail Account - Incoming Server tab

Dialog box: Mail Account - General tab

Dialog box: Mail Account - Connection tab


Dialog box: Mail Account - Connection tab

Click this icon to see a sample of this dialog box

AllegroMail displays this dialog box when you choose the Tools/Mail Accounts menu item, then choose a mail account and click the Edit... button. This dialog box allows you to edit all the data you entered when you used the Mail Account Wizard to create a new mail account as well as to edit some other items that AllegroMail chose the default values for. This dialog box has four tabs, each containing different configuration data for your mail account:

General tab

Incoming Server tab

Outgoing Server tab

Connection tab

On the Connection tab, you may change the connection settings for this mail account, and edit Dial-up networking connection settings if you've chosen to connect by modem.

See also:

Dialog box: Mail Account - Incoming Server tab

Dialog box: Mail Account - Outgoing Server tab

Dialog box: Mail Account - General tab


Dialog box: Mail Account Wizard - Step 1

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This is the first step in creating a new mail account. AllegroMail displays this Mail Account Wizard dialog box when you select the Tools/Mail Accounts... menu item then click the New... button in the Mail Accounts dialog box displayed. In this step, type your name into the Display name text field as you'd like it to be shown when someone receives an email message that you've sent. Now type the email address for this account in the Email address field; your internet service provider (ISP) should have provided you with this information. If you don't know your email address, contact your ISP for help.

The display name and email address you enter in this dialog box are put into the From field of email messages you send.

Note	The email address you enter in this dialog box is not copied to the Replyto field of email messages you send. The Replyto field of email messages you send is left blank which instructs recipients's email software to send replies to your email to the address you specified in the From field of email messages you send. If you want replies to your email to be routed to a different email address, you may edit the Replyto field later by editing your choosing the Tools/Mail Accounts menu item then clicking the Edit button for this mail account in the Mail Accounts dialog box displayed..

After you've entered your name and email address, click the Next> button.


Dialog box: Mail Account Wizard - Step 2

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This is the second step in creating a new mail account. In this step, type the name or IP address of your incoming mail (POP3) server in the  Incoming mail (POP3) server text field. As you type, AllegroMail echoes (repeats) this data in the Outgoing mail (SMTP) server text field since most ISPs use the same server for both functions. If your ISP has a different outgoing mail (SMTP) server, type the name or IP address of the correct outgoing mail (SMTP) server in the Outgoing mail (SMTP) server text field.

Your internet service provider (ISP) should have provided you with this information. If you don't know your incoming mail (POP3) server or your outgoing mail (SMTP) server, contact your ISP for help.

After you've entered your name and email address, click the Next> button.


Dialog box: Mail Account Wizard - Step 3

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This is the third step in creating a new mail account. There are two option buttons in this dialog box:

Log on using POP3 account name and password (default)

Log on using Secure Password Authentication (SPA)

Most users will use Log on using POP3 account name and password.

Your ISP will tell you if you must use Secure Password Authentication. If so, choose the Log on using Secure Password Authentication (SPA) option button and click the Next> button. You will be prompted by your ISP's mail server for your account name and password each time you attempt to connect to the mail server.

Otherwise choose the Log on using POP3 account name and password option button and follow these steps.

Type your POP3 account name (usually the part of your email address before the @ symbol) in the POP3 account name text field. Type the password for this mail account in the Password text field. Your internet service provider (ISP) should have provided you with this information. If you don't know your POP3 account name or your password, contact your ISP for help.

After you've entered your POP3 account name and password, click the Next> button.


Dialog box: Mail Account Wizard - Step 4

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This is the fourth step in creating a new mail account. There are two option buttons in this dialog box:

Connect using Dial-Up Networking (RAS) (default)

Connect using a local area network (LAN)

If you use a modem to connect to your ISP for email, choose the Connect using Dial-Up Networking (RAS) option button.

If you connect to your email account through a local area network (LAN), choose the Connect using a local area network (LAN) option button.

After you've made your choice, click the Next> button.


Dialog box: Mail Account Wizard - Step 5

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This is the fifth step in creating a new mail account. Use this dialog box to choose or create a dial-up networking connection to use for sending and retrieving email for this account.

Note	You won't see this dialog box if you chose the Connect using a local area network (LAN) option button in the previous step.

If you already have a dial-up networking connection defined that you want to use to connect to your mail server for this account, choose it in the list and click the Next> button. If there are no dial-up networking connections defined or if you want to create a new one for this account, click the Dial-Up Connections button then click the New... button in the User Profile dialog box that's displayed. For help with that dialog box, click the Help button.

After you've set up your dial-up networking connection, choose it in the list and click the Next> button.


Dialog box: Mail Account Wizard - Step 6

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This is the sixth step in creating a new mail account. Use this dialog box to give this mail account a name to help you identify it if you have more than one mail account.

Type a name for this account in the Mail account name text field. If you have more than one mail account and you'd like this mail account to be the default mail account for this profile, check (enable) the Select this account as the default checkbox. If this is your first mail account, AllegroMail automatically sets it as the default mail account.

After you've named this mail account and determined if it should be the default mail account, click the Next> button.


Dialog box: Mail Account Wizard - Step 7

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This is the final step in creating a new mail account. You've provided all the information necessary and made all the required decisions. Your mail account is now ready for use.

Click the Finish button to save your mail account.


Dialog box: Make New Connection Wizard - Step 1

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This is the first step in creating a new dial-up networking connection for connecting your computer to your ISP in order to access your email account.

Type a name for this connection in the Type a name for the computer you are dialing text field; make it something that will make it easy to remember which computer you're dialing with this connection.

Choose a modem to use to dial the other computer from the Select a device drop-down list box. If you need to make configuration changes to the modem, click the Configure... button.

When you've typed a name for this connection and selected a modem, click the Next> button.


Dialog box: Make New Connection Wizard - Step 2

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This is the second step in creating a new dial-up networking connection for connecting your computer to your ISP in order to access your email account.

Either choose an area code or type an area code in the Area Code combo box. Type the telephone number of the computer you want to dial in the Telephone number text field.

Choose a country code for the computer you want to dial with the Country or region code drop-down list box.

When you've completed these steps, click the Next> button.


Dialog box: Make New Connection Wizard - Step 3

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This is the final step in creating a new dial-up networking connection for connecting your computer to your ISP in order to access your email account.

You've completed all the steps necessary to create a new dial-up networking connection. Click the Finish button to save it in the Windows Dial-up Networking Folder.


Dialog box: Message Header

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AllegroMail displays this dialog box when you have an email message open and you choose the View/Message Header... menu item on the message's menu bar.

The message headers are the first part all email messages. They specify the many options of the message and also include the subject. Each line is considered a header. The collection of header lines comprises the email headers.


Dialog box: Message Rules

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AllegroMail displays this dialog box when you choose the Tools/Message Rules... menu item. This dialog box allows you to add, remove, edit or rename message rules.

Click the New button to create a new message rule

Click the Edit button to edit the currently selected message rule

Click the Rename button to rename the currently selected message rule

Click the Remove button to delete the currently selected message rule.

Click the Automatic button to instruct AllegroMail to Automatically execute the selected message rule.

Related Topics:

Creating a Message Rule

Editing a Message Rule

Renaming a Message Rule

Deleting a Message Rule

Enable/Disable a Message Rule


Dialog box: Incoming Message Rules Wizard - Step 1

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This is the first step in creating a message rule for handling incoming messages. In this step, choose the kinds of incoming messages that you want this rule to apply to (the incoming message condition):

When my name is in the 'To' list

When my name is in the 'Cc' list

Where I am the only recipient

If the message was from any of the following senders

With specific word(s) in the subject

With specific word(s) in the message body

With specific word(s) in the subject or message body

When the message is marked with an importance of

When the message contains one or more attachments

If the message is larger than a specified size

When the message was from the specified account

When you choose certain of the conditions from the list and enable (check) its checkbox, the bottom portion of this dialog box changes. See the help topics for those conditions for instructions.

You can choose one or more conditions but if you choose more than one, all conditions must be met in order for the action to take place. Set the parameters for the conditions you want to apply to this message rule then click the Next> button.


Dialog box: Incoming Message Rules Wizard - Step 2

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This is the second step in creating a message rule for handling incoming messages. In this step, choose the kinds of actions that you want to occur when an incoming message meets all conditions set in the previous step:

Move it to a specified folder

Move a copy to a specified folder

Send to the Recycle Bin

Permanently delete it

Highlight it with color

Print it

Assign it to the specified classifications

Mark it as read

When you choose certain of the actions from the list and enable (check) its checkbox, the bottom portion of this dialog box changes. See the help topics for those actions for instructions.

You can choose one or more actions but if you choose more than one, all conditions are executed. Set the parameters for the actions you want to apply to this message rule then click the Next> button.


Dialog box: Incoming Message Rules Wizard - Step 3

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This is the third step in creating a message rule for handling incoming messages. You've set the conditions that must be met in order for this message rule to be applied, you've set the actions you want AllegroMail to take. Now you must give this message rule a name to help you identify it and you must decide if you want this message rule to be automatic or manual.

Type a name for this message rule in the Name text field.

If you want AllegroMail to automatically execute this message rule when new messages are received, enable (check) the Automatically execute this rule checkbox. If you don't want to have this message rule executed automatically, you can execute message rules any time by choosing the Tools/Execute message rules menu item.

The bottom portion of this dialog box contains a summary of the conditions and actions for this message rule. Use the scrollbar to move down the text until you've read all of the conditions and actions.

When you've finished with the settings in this dialog box, click the Next> button.


Dialog box: Incoming Message Rules Wizard - Step 4

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This is the fourth step in creating a message rule for handling incoming messages. You've set the conditions that must be met in order for this message rule to be applied, you've set the actions you want AllegroMail to take you've named the message rule and you've decided if you want this message rule to be automatic or manual.

Click the Finish button to create and save this message rule.


Dialog box: Outgoing Message Rules Wizard - Step 1

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This is the first step in creating a message rule for handling outgoing messages. In this step, choose the kinds of outgoing messages that you want this rule to apply to (the outgoing message condition):

If the message was sent to any of the following recipients

With specific word(s) in the subject

With specific word(s) in the message body

With specific word(s) in the subject or message body

When the message is marked with an importance of

When the message contains one or more attachments

If the message is larger than a specified size

When you choose certain of the conditions from the list and enable (check) its checkbox, the bottom portion of this dialog box changes. See the help topics for those conditions for instructions.

You can choose one or more conditions but if you choose more than one, all conditions must be met in order for the action to take place. Set the parameters for the conditions you want to apply to this message rule then click the Next> button.


Dialog box: Outgoing Message Rules Wizard - Step 2

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This is the second step in creating a message rule for handling outgoing messages. In this step, choose the kinds of actions that you want to occur when an outgoing message meets all conditions set in the previous step:

Move a copy to a specified folder

Assign it to the specified classifications

Mark it with the specified importance

When you choose certain of the actions from the list and enable (check) its checkbox, the bottom portion of this dialog box changes. See the help topics for those actions for instructions.

You can choose one or more actions but if you choose more than one, all conditions are executed. Set the parameters for the actions you want to apply to this message rule then click the Next> button.


Dialog box: Outgoing Message Rules Wizard - Step 3

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This is the third step in creating a message rule for handling outgoing messages. You've set the conditions that must be met in order for this message rule to be applied, you've set the actions you want AllegroMail to take. Now you must give this message rule a name to help you identify it and you must decide if you want this message rule to be automatic or manual.

Type a name for this message rule in the Name text field.

If you want AllegroMail to automatically execute this message rule when you send messages, enable (check) the Automatically execute this rule checkbox. If you don't want to have this message rule executed automatically, you can execute message rules any time by choosing the Tools/Execute message rules menu item.

The bottom portion of this dialog box contains a summary of the conditions and actions for this message rule. Use the scrollbar to move down the text until you've read all of the conditions and actions.

When you've finished with the settings in this dialog box, click the Next> button.


Dialog box: Outgoing Message Rules Wizard - Step 4
Dialog box: Incoming Message Rules Wizard - Step 4

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This is the fourth step in creating a message rule for handling outgoing messages. You've set the conditions that must be met in order for this message rule to be applied, you've set the actions you want AllegroMail to take you've named the message rule and you've decided if you want this message rule to be automatic or manual.

Click the Finish button to create and save this message rule.


Dialog box: Properties - Contact

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When you choose a contact in any contact folder and choose the File/Properties menu item, AllegroMail displays this dialog box which gives you basic information about it including:

Type	AllegroMail keeps contacts, folders and messages in a single database and the Type field displays the type of data this item contains.

Location	The Location field tells you where you can find this item in the AllegroMail navigation tree.

Attachments	The Attachments field tells you if there are any file attachments for this contact. You may attach files such as image files to a contact when you create or edit a contact.

Created	The Created field tells you the date and time this contact was originally created.

Modified	The Modified field tells you the date and time this contact was most recently modified.

You can also display this dialog box by right-clicking on a contact and choosing Properties on the shortcut menu displayed or by choosing the File/Properties menu item on an open contact form.


Dialog box: Properties - Folder

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When you choose a folder in the AllegroMail navigation tree then choose the File/Properties menu item, AllegroMail displays this dialog box which gives you basic information about it including:

Type	AllegroMail keeps contacts, folders and messages in a single database and the Type field displays the type of data this item contains.

Location	The Location field tells you where you can find this item in the AllegroMail navigation tree.

Created	The Created field tells you the date and time this contact was originally created.

Modified	The Modified field tells you the date and time this contact was most recently modified.

Folder contains	The Folder contains field tells you how many items are contained in this folder. If the folder is a message folder, it tells you how many messages are in the folder. If the folder is a contact folder, it tells you how many contacts are in the folder.

You can also display this dialog box by right-clicking on a folder and choosing Properties on the shortcut menu displayed.


Dialog box: Properties - Message

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When you choose a message in any message folder and choose the File/Properties menu item, AllegroMail displays this dialog box which gives you basic information about it including:

Type	AllegroMail keeps contacts, folders and messages in a single database and the Type field displays the type of data this item contains.

Location	The Location field tells you where you can find this item in the AllegroMail navigation tree.

Size	The Size field tells you the size of the message (including any attachments) in bytes.

Attachments	The Attachments field tells you if there are any file attachments for this message.

Sent	The Sent field tells you the date and time this message was originally sent.

Received	The Received field tells you the date and time this message was received.

Modified	The Modified field tells you the date and time this message was most recently modified.

Importance	The Importance field tells you the importance setting for this message and may be Low, Normal or High.

You can also display this dialog box by right-clicking on a message and choosing Properties on the shortcut menu displayed or by choosing the File/Properties menu item on an open message form.


Dialog box: Recipient Information

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AllegroMail displays this dialog box when you double-click the contents of the From, To, Cc or Bcc fields in the header of an open email message.

The Display Name field contains the display name (if available) of the selected message recipient. If no display name is available, AllegroMail substitutes the user name portion of the email address (the portion before the @ symbol).

The Address field contains the email address of the contact.

The Recipient type drop-down list box is set to the type of the current recipient and may be Contact, Contact Group or Other. The Recipient type will be set to Contact or Contact Group if the recipient matches an entry in the AllegroMail address book. If the recipient doesn't match an entry in the AllegroMail address book, the Recipient type is be set to Other.

Click the Add to Address Book button to add the recipient to your AllegroMail address book.


Dialog box: Select/Copy/Move Folder

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AllegroMail displays this dialog box when you take an action which requires you to select a folder in order to complete the action, such as moving or copying a message, contact or folder.

Use the tree control in this dialog box to choose a folder for the function you're currently using. Click the New...button if you want to create a new folder.


Dialog box: Signature

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AllegroMail displays this dialog box when you choose the Tools/Signature menu item. Use this dialog box to manage signatures that get attached to email messages you send. This dialog box allows you to add, remove, edit or rename signatures or set a signature as the default signature.

Click the New button to create a new signature.

Click the Edit button to edit the currently selected signature.

Click the Rename button to rename the currently selected signature.

Click the Remove button to delete the currently selected signature.

Click the Default button to make the currently selected signature the default signature.

Related Topics:

Creating a signature

Editing a signature

Renaming a signature

Deleting a signature

Selecting the default signature


Dialog box: System Settings - General tab

Click this icon to see a sample of this dialog box

AllegroMail displays this dialog box when you choose the Tools/System Settings menu item. Use this dialog box to manage AllegroMail's global settings that apply no matter which user profile is logged in to it. You can instruct AllegroMail whether to automatically log in to the default user profile, where and how to log application events, whether to make AllegroMail the default email client for the system. choose sounds for some application events and set archiving options.

General settings

Use the Logon to default user profile when AllegroMail starts checkbox to instruct AllegroMail to automatically log on to the default user profile whenever AllegroMail starts. If you have only one user profile this is the recommended setting. If you have more than one user profile, uncheck this checkbox and AllegroMail displays a Logon dialog box each time it starts.

Log file settings

Use the Maintain a log for application events checkbox to instruct AllegroMail to log file of its application events. When you choose to enable application event logging, the available options below vary depending on which version of Windows you have installed on your system.

If you have Windows NT you have two options, Log application events to Windows NT event log or Log application events to logfile. If you have Windows 95 or Windows 98 you have only the Log application events to logfile option.

If you choose Log application events to Windows NT event log, AllegroMail logs its events to the Windows NT Application event log. You may view all Windows NT application events by choosing Start/Programs/Accessories/Administrative tools (common)/Event viewer.

If you choose Log application events to logfile, AllegroMail creates a logfile called AllegroMail.log which it stores in the directory AllegroMail was installed in (by default c:\program files\rhino software\allegromail). You may choose to store the logfile in a different directory by clicking the Browse... button, navigating to the directory of your choice and clicking the OK button.

Enable (check) the Recreate the logfile each time the application starts to instruct AllegroMail to delete previous logfile data and create a new log file each time AllegroMail is started. This option applies only to the Log application events to logfile option.

If you want to view the allegromail.log file, click the View Log... button. AllegroMail opens the allegromail.log file with either Notepad or WordPad (depending on the size of the log file). The oldest log entries are at the beginning of the log file; scroll to the bottom of the log file to see the most recent entries.

Default application settings

Click the Default button to make AllegroMail the default email client for your computer. The Default button is active if AllegroMail is not the default email client for this computer. When AllegroMail is the default email client, other applications will start AllegroMail when you click an email link on a web page or use the mail command in your browser or in another application.

Related topics

Dialog box: Sysem Settings - Sounds tab

Dialog box: System Settings - Archive tab


Dialog box: System Settings - Sounds tab

Click this icon to see a sample of this dialog box

AllegroMail displays this dialog box when you choose the Tools/System Settings menu item. Use this dialog box to manage AllegroMail's global settings that apply no matter which user profile is logged in to it. You can instruct AllegroMail whether to automatically log in to the default user profile, where and how to log application events, whether to make AllegroMail the default email client for the system. choose sounds for some application events and set archiving options.

This version of AllegroMail plays sounds when three different email events occur:

When email messages arrive, a sound is played after all messages have been downloaded to your computer. By default, AllegroMail plays the sound file c:\program files\rhino software\allegromail\system\sounds\emailreceived.wav when all new messages have been downloaded to your computer from your ISP. You may change the sound AllegroMail plays when email messages arrive.

When email messages are sent, a sound is played after all messages have been transmitted to your ISP. By default, AllegroMail plays the sound file c:\program files\rhino software\allegromail\system\sounds\emailsent.wav when all new outgoing messages have been transmitted from your computer to your ISP. You may change the sound AllegroMail plays when email messages are sent.

When some sort of error occurs, a sound is played to indicate the error. By default, AllegroMail plays the sound file c:\program files\rhino software\allegromail\system\sounds\emailerror.wav when all new messages have been downloaded to your computer from your ISP. You may change the sound AllegroMail plays when email errors occur.

Related topics

Dialog box: System Settings - General tab

Dialog box: System Settings - Archive tab


Dialog box: System Settings - Archive tab

Click this icon to see a sample of this dialog boxDialog box: System Settings - Archive tab

AllegroMail displays this dialog box when you choose the Tools/System Settings menu item. Use this dialog box to manage AllegroMail's global settings that apply no matter which user profile is logged in to it. You can instruct AllegroMail whether to automatically log in to the default user profile, where and how to log application events, whether to make AllegroMail the default email client for the system. choose sounds for some application events and set archiving options.

Enable (check) the Archive every [image] days checkbox to instruct AllegroMail to automatically execute your archive preferences at the chosen frequency. You may either type a value in the text field or use the arrows to increment or decrement the number of days between archive operations. When this checkbox is enabled, the rest of the controls on this tab are active; otherwise, they're disabled.

Enable (check) the Prompt before archiving checkbox to instruct AllegroMail to ask your permission before beginning archive operations. AllegroMail begins archiving operations immediately after being launched. If you want to begin working immediately and not wait for archiving to complete, you may postpone it until the next time you launch AllegroMail.

AllegroMail stores its archive file by default as C:\Program Files\RhinoSoft.com\AllegroMail\AllegroMail.ach but you may choose your own directory and file name if you desire. If you choose a new file name, AllegroMail will save the archive file with the .ach extension in the chosen directory. Click the Browse... button to choose a different directory. AllegroMail displays an Archive As dialog box. Navigate to the directory of your choice and type the file name you want AllegroMail to use for its archve in the File Name field, then click the OK button.

Note	The default storage path for your archive file is C:\Program Files\RhinoSoft.com if you accepted the default installation path when you installed AllegroMail. If you chose a different directory to install AllegroMail then the default path for your archive file will be the AllegroMail home directory you specified.

Once you've set these preferences, click the Folder Archive Options button to set archiving preferences for your AllegroMail folders. AllegroMail displays an Archive Folders dialog box.

Related topics

Dialog box: Sysem Settings - Sounds tab

Dialog box: System Settings - General tab

Dialog box: Archive Folders

Dialog box: Restore Archived Items


Dialog box: Manage User Profiles

Click this icon to see a sample of this dialog box

dAllegroMail displays this dialog box when you choose the Users/User Profile Manager... menu item or when you click the User Profiles... button in the Logon dialog box. This dialog box allows you to add, remove, edit or rename user profiles or set a profile as the default user profile.

Click the New button to create a new user profile

Click the Edit button to edit the currently selected user profile

Click the Rename button to rename the currently selected user profile

Click the Remove button to delete the currently selected user profile.

Click the Default button to make the currently selected user profile the default user profile.

Related Topics:

Creating a User Profile

Editing a User Profile

Renaming a User Profile

Deleting a User Profile

Selecting a default User Profile


Dialog box: User Profile Settings - Spelling tab

Click this icon to see a sample of this dialog box

AllegroMail displays the User Profile Settings dialog box when you choose the Tools/User Profile Settings... menu item. This dialog box has six tabs which allow you to customize AllegroMail. All changes you make in this dialog box apply to only the currently logged on user profile. Each user profile's settings are separate.

Use the controls on the Spelling tab to configure the way the AllegroMail spell checker analyzes words in your messages.

Spell check settings

Enable (check) the Spell check messages when they are sent checkbox to instruct AllegroMail to run its built-in spell checker on new email messages that you send.

Click the Custom Dictionary... button to edit the custom dictionary used with the spell checker. AllegroMail stores custom dictionary entries in the %systemroot%\system\allegromail.dic file.

When performing spell check

Enable (check) the Ignore capitalized words (e.g., 'Uppercase') checkbox to instruct AllegroMail's spell checker to ignore any word beginning with a capital letter. This prevents AllegroMail from questioning the spelling of proper names.

Enable (check) the Ignore all caps words (e.g., 'UPPERCASE') checkbox to instruct AllegroMail's spell checker to ignore any word typed in all capital letters.

Enable (check) the Ignore words with numbers (e.g., 'Win95') checkbox to instruct AllegroMail's spell checker to ignore any word that contains both letters and numbers.

Enable (check) the Ignore mixed case words (e.g., 'UpperCase') checkbox to instruct AllegroMail's spell checker to ignore any word that contains both upper and lower case letters (AllegroMail, for example).

Enable (check) the Ignore original message text when replying to or forwarding an item checkbox to instruct AllegroMail's spell checker to ignore the text of the quoted original message when you're replying to or forwarding an email message.

Related topics

Dialog box: User Profile Settings - Receive tab

Dialog box: User Profile Settings - Email tab

Dialog box: User Profile Settings - Forwarding tab

Dialog box: User Profile Settings - Dial-up tab

Dialog box: User Profile Settings - General tab


Copyright
Copyright © and trademark information

AllegroMail is copyright © 1999-2000 by Duke Software Solutions, Inc. All rights reserved.

AllegroMail® and Duke Software Solutions® are registered trademarks of Duke Software Solutions, Inc. All rights reserved. Visit the Duke Software Solutions web site at http://www.dukeware.com.

AllegroMail is distributed under license from Duke Software Solutions, Inc. by Rhino Software Inc., makers of:

FTP Voyager, the award-winning file-transfer utility; winner of the 1999 PC Magazine Shareware award as Internet Utility of the Year from Ziff-Davis publishing. Read the article from PC Magazine online here.

FtpTree ActiveX control for for adding FTP file transfer capability to web pages or any Visual Basic, Visual C++, Microsoft Word, Microsoft Excel, Microsoft Access or other OLE container

Net Probe site list maintenance utility

AllegroSurf proxy server and internet accelerator utility.


Credits

AllegroMail is the creation of Jeffrey Domkuski and Duke Software Solutions, Inc. with help from Jeff Dean and Mike Starr. The Duke Software Solutions webmistress is Kat Domkuski.

Online help file by Jeff Domkuski and Mike Starr

Beta testing by Jeff Domkuski, Kat Domkuski, Jeff Dean, Mike Starr, Mark Peterson, Erik Haggemann, Doug Papenthein, Jonathan Chin, Debra Adamson, Russ and Joan Defenbaugh

AllegroMail is distributed by RhinoSoft.com, creator of the award-winning FTP Voyager and other great software tools.

Visit the RhinoSoft.com web site at http://www.rhinosoft.com

Visit the FTP Voyager web site at http://www.ftpvoyager.com

Visit the AllegroMail web site at http://www.allegromail.com

Visit the Duke Software Solutions web site at http://www.dukeware.com


Using AllegroMail you can manage multiple mail accounts easily and efficiently. The Mail Account wizard steps you through the sometimes confusing process of setting up your mail account(s). Once you set up one or more accounts it is a simple process to send and receive messages from them. After selecting the send and/or receive mail option, all the steps needed to perform these tasks are handled automatically, even managing dial-up connections.


Act default contact fields

This help topic hasn't been created yet; the information required here will be added to future updates of AllegroMail. See the AllegroMail web site (http://www.allegromail.com) for the latest information.


When sending messages it can be time consuming to have to personally add signature text to each and every one. AllegroMail makes this process simple, by providing an automatic way to append a personalized signatures to the end of each message. You can have one or more signature(s) predefined and ready to use.


Displays a list of all recipients and their email address for the currently selected message. Simply check one or more of the recipients that you would like to have a new contact entry created for.


Closes this dialog box and saves any changes you've made.


Closes this dialog box without saving any changes you've made.


Enter the name of the contact and/or contact group that you would like to select.


Displays a list of shared and personal contacts and/or contact groups. Shared items can be viewed and modified from all user profiles.  Personal items can only be viewed and modified by the active user profile.


Enter the name of the contact and/or contact group that you would like to select.


Allows you to create a new contact and/or contact group. The new entry will be displayed after you have entered and saved related information.


Allows you to view or modify the properties for the selected contact and/or contact group.


Removes the selected contact and/or contact group from the selected list.


Removes all contact(s) and/or contact groups(s) from the selected list.


Closes this dialog box and saves any changes you've made.


Closes this dialog box without saving any changes you've made.


Displays a list of available contacts and/or contact groups that can be selected.


Contains a list of selected contacts and/or contact groups.


Adds the selected contact(s) and/or contact group(s) to the To field.


Adds the selected contact(s) and/or contact group(s) to the Cc field.


Adds the selected contact(s) and/or contact group(s) to the Bcc field.


Adds the selected contact(s) and/or contact group(s) to the Select field.


Adds the selected contact(s) and/or contact group(s) to the Sent To field.


Adds the selected contact(s) and/or contact group(s) to the From field.


Enter a description for the phone number being added.


Closes this dialog box without saving any changes you've made.


Enter a description for the email address being added.


Enter a description for the web page being added.


Enter a phone number for the item being created.


Enter an email address for the item being created.


Enter a web page URL for the item being created.


Enter a dial string for the item being created.


Specifies that this phone number should be dialed as a long distance number regardless of the area code you area placing the call from.


Closes this dialog box and saves any changes you've made.


Displays a list of available addresses that can be selected for the current contact. This dialog box is displayed only when more than one possible address is available for the selected contact.


Closes this dialog box and saves any changes you've made.


Closes this dialog box without saving any changes you've made.


AllegroMail default contact fields

This help topic hasn't been created yet; the information required here will be added to future updates of AllegroMail. See the AllegroMail web site (http://www.allegromail.com) for the latest information.


AllegroMail main window

This is the AllegroMail main window.

Click an area of this picture where the cursor turns into a hand for more information about that area.


After a predetermined number of newly downloaded messages has accumulated in your Inbox, AllegroMail can automatically forward them to one or more recipients. This can be useful when you would like to forward messages from home to another account, possibly a work account.


BinHex

BinHex is a utility for converting (encoding) Macintosh files into files that will travel well on networks either as files or e-mail attachments. Like Uuencode, BinHex encodes a file from its binary or bit-stream representation into a 7-bit ASCII set of text characters. The recipient must decode it at the other end. Older e-mail utilities sometimes can't handle binary transmissions so text encoding ensures that a tranmission will get to an older system. BinHex specifically handles both resource and data forks in Macintosh files (which Uuencode doesn't). BinHex files have a suffix of .hqx. (Earlier versions have the suffix .hex.)

Netscape and possibly other Web browsers as well as some popular email applications include BinHex encoding and decoding capability. Otherwise, you can download a BinHex utility for use in either the Macintosh, Windows, or other systems.

Definitions adapted from copyrighted definitions at whatis.com and used with their permission. See http://whatis.com.


Enter the new name of the Classification, then click the Add button.


Displays a list of available classifications.


Allows you to create a new signature. A name must be entered into the Enter classification name edit field.


Allows you to remove the selected classification.


Clears the Classification list and returns it to the original state.


Closes this dialog box.


Displays a list of available classifications that can be selected.


Allows you to create a new classification.


Closes this dialog box and saves any changes you've made.


Closes this dialog box without saving any changes you've made.


Enter the name used to refer to this contact group.


Enter a note associated with this contact group. File attachments can also be included as supplemental information.


Displays a list of currently defined Address Entries. When addressing a message to a contact group, the recipient list will include, but is not limited to, all items in this list.


Allows you to create a new contact.


Click this button to select members of the contact group from the AllegroMail Address Book.


Allows you to remove the selected Address Entry.


Allows you to remove all Address Entries.


Allows you to associate classifications with this contact group.


Displays currently selected classifications. Classifications can be used to help filter, sort, search and group related items.


Specifies if this contact group will be shared with other user profiles.


Allows you to edit the contact's full name.


Displays the contact’s home address.


Displays the contact’s work address.


Displays the contact’s other address.


Allows you to edit the contacts home address.


Allows you to edit the contacts work address.


Allows you to edit the contacts other address.


Displays a contact’s phone, fax, pager, email and web home addresses.


Displays a contact’s phone, fax, pager, email and web work addresses.


Displays a contact’s phone, fax, pager, email and web other addresses.


Allows you to create a new phone, fax, pager email and web Address Entry.


Displays the contact's full name.


Allows you to rename the selected Address Entry.


Allows you to remove the selected Address Entry.


Allows you to define the selected Address Entry as the default item. Each Address Entry type, phone, fax, pager email and web, must have a default item selected.


Allows you to view or modify the selected Address Entry.


Allows you to associate classifications with this contact.


Displays currently selected classifications. Classifications can be used to help filter, sort, search and group related items.


Specifies if this contact will be shared with other user profiles.


Enter a note associated with this contact. File attachments can also be included as supplemental information.


Specifies if this contact should only receive email messages in plain text. If you know that this contact has an email program that cannot read HTML-formatted messages, select this check box.


Specifies that when messages are sent in HTML format, they should be converted to plain text for this contact.


Specify the contacts name as it will be seen in the Address Book and in an outgoing message’s To, Cc or Bcc lists. If no value is defined, the contact’s full name will be used as the default value.


Specifies that when messages are sent in HTML format, they should be converted to plain text and an attachment containing the formatted message should be included for this contact.


Enter the name of the company this contact works for.


Enter the department name this contact works in.


Enter the job title or position held by this contact.


Select the birthday associated with this contact.


Select the anniversary associated with this contact.


Allows you to select home, work or other addresses defined for this contact.


Enter the name of the new folder.


Displays a list of the currently defined folders. Select the folder you would like to be defined as the parent folder.


Closes this dialog box and saves any changes you've made.


Closes this dialog box without saving any changes you've made.


Create your first Contact entry

1.	Choose the File/New/Contact menu item. AllegroMail displays a Create New Contact dialog box.

2.	Click the Full Name button, then enter the contact’s full name which is made up from the following fields: Title, First, Middle, Last and Suffix edit fields, then click the OK button.

3.	Click either the Home, Work or Other button to set the address type.

4.	Select the address entry with the description Email, then click the Edit button. Enter the email address, then click the OK button.

5.	On the toolbar, click the Save and Close button.


AllegroMail provides two utilities to help ensure your database is optimized for the best possible performance.

Use the Compact utility to rearrange a fragmented database. Compacting a database can reduce its overall size and increase its performance.

If your database becomes corrupt due to a power loss or a hardware problem while AllegroMail was open, use the Repair utility to fix it.


Dialog box sample: About


Dialog box sample: Address Book


Dialog box sample: Address Book search


Dialog box sample: Address selection


Dialog box sample: Classifications
Dialog box: Classifications


Dialog box sample: Color


Dialog box sample: Create New Contact - Details tab


Dialog box sample: Create New Contact - General tab


Dialog box sample: Create New Contact Group - Details tab


Dialog box sample: Create New Contact Group - General tab


Dialog box sample: Create New Folder


Dialog box sample: Edit Classification List


Dialog box sample: Email Wizard - Step 1


Dialog box sample: Email Wizard - Step 2


Dialog box sample: Email Wizard - Step 3


Dialog box sample: Email Wizard - Step 4


Dialog box sample: Email Wizard - Step 5


Dialog box sample: Enter Address


Dialog box sample: Enter Email Address


Dialog box sample: Enter Email Auto Forward


Dialog box sample: Enter Full Name


Dialog box sample: Enter Pager Number


Dialog box sample: Enter Phone Number


Dialog box sample: Enter Signature - General tab


Dialog box sample: Enter Web Page Address


Dialog box sample: Export Contacts - Step 1


Dialog box sample: Export Contacts - Step 2


Dialog box sample: Export Contacts - Step 3


Dialog box sample: Export Contacts - Step 4


Dialog box sample: Export Contacts - Step 5


Dialog box sample: Export Messages - Step 1


Dialog box sample: Export Messages - Step 2


Dialog box sample: Export Messages - Step 4


Dialog box sample: Export Messages - Step 5


Dialog box sample: Filter contacts - Additional Criteria tab


Dialog box sample: Filter contacts - General tab


Dialog box sample: Filter messages - Additional Criteria tab


Dialog box sample: Filter messages - General tab


Dialog box sample: Find contacts - Additional Criteria tab


Dialog box sample: Find contacts - General tab


Dialog box sample: Find messages - Additional Criteria tab


Dialog box sample: Find messages - General tab


Dialog box sample: Import contacts wizard - Step 4


Dialog box sample: Import contacts wizard - Step 1


Dialog box sample: Import contacts wizard - Step 2


Dialog box sample: Import contacts wizard - Step 3


Dialog box sample: Import contacts wizard - Step 5


Dialog box sample: Import contacts wizard - Step 6


Dialog box sample: Incoming Message Rules Wizard - Step 1


Dialog box sample: Incoming Message Rules Wizard - Step 2


Dialog box sample: Incoming Message Rules Wizard - Step 3


Dialog box sample: Incoming Message Rules Wizard - Step 4


Dialog box sample: Logon


Dialog box sample: Mail Account - Connection tab


Dialog box sample: Mail Account - General tab


Dialog box sample: Mail Account - Incoming Server tab


Dialog box sample: Mail Account - Outgoing Server tab


Dialog box sample: Mail Account Wizard - Step 1


Dialog box sample: Mail Account Wizard - Step 2


Dialog box sample: Mail Account Wizard - Step 3


Dialog box sample: Mail Account Wizard - Step 4


Dialog box sample: Mail Account Wizard - Step 5


Dialog box sample: Mail Account Wizard - Step 6


Dialog box sample: Mail Account Wizard - Step 7


Dialog box sample: Mail Accounts


Dialog box sample: Make New Connection Wizard - Step 1


Dialog box sample: Make New Connection Wizard - Step 2


Dialog box sample: Make New Connection Wizard - Step 3


Dialog box sample: Manage User Profiles


Dialog box sample: Outgoing Message Rules Wizard - Step 1


Dialog box sample: Outgoing Message Rules Wizard - Step 2


Dialog box sample: Outgoing Message Rules Wizard - Step 3


Dialog box sample: Outgoing Message Rules Wizard - Step 4


Dialog box sample: Properties - Contact


Dialog box sample: Properties - Folder


Dialog box sample: Properties - Message


Dialog box sample: Select/Copy/Move Folder


Dialog box sample: Signature


Dialog box sample: System Settings - General tab


Dialog box sample: System Settings - Sounds tab


Dialog box sample: User Profile Settings - Dial-up tab


Dialog box sample: User Profile Settings - Email tab


Dialog box sample: User Profile Settings - Forwarding tab


Dialog box sample: User Profile Settings - General tab


Dialog box sample: User Profile Settings - Receive tab


Dialog box sample: User Profile Settings - Send tab


Display name of the selected recipient.


Email address of the selected recipient.


Displays the recipient type. The recipient can be a classified as contact, contact group or Other (Undefined).


Creates a new contact entry for this recipient.


Closes this dialog box.


Enter the display name of the recipient.


Allows you to select an attachment to be included in this message.


Allows you to remove the selected attachment.


Return to the previous page.


Move to the next page.


Closes this dialog box and saves any changes you've made.


Closes this dialog box without saving any changes you've made.


Enter the email address of the recipient.


Allows you to add a recipient. A display name and email address must be entered into the To and Email edit fields.


Displays the Address Book. This allows you to select contact(s) and/or contact group(s) that will be addressed in this message.


Displays a list of currently selected contact(s) and/or contact group(s).


Enter a subject for this message.


Select how this message will be formatted.


Enter the message text to be sent.


Displays a list of currently selected attachments that will be sent with this message.


Eudora default contact fields

This help topic hasn't been created yet; the information required here will be added to future updates of AllegroMail. See the AllegroMail web site (http://www.allegromail.com) for the latest information.


Displays the name of the sender of this message.


Select the date that this message will become unavailable.


Allows you to associate classifications with this message.


Displays currently selected classifications. Classifications can be used to help filter, sort, search and group related items.


Enter a note associated with this message.


Displays the names of the recipients this message was sent to.


Displays the names of the recipients that a copy of this message was sent to.


Displays the subject of this message.


Displays the body of this message.


Displays the date that this message was received.


Displays the importance of this message. The importance could be set to one of the following: Low, Normal or High.


Displays the total size in bytes of this message.


Displays the message class for this message.


Displays a list of available contact export formats.


Return to the previous page.


Move to the next page.


Closes this dialog box and saves any changes you've made.


Closes this dialog box without saving any changes you've made.


Displays a list of the currently defined folders. Select the folder containing contacts to export.


Displays the path in which to place the exported contact items.


Displays a list of available contact fields that can be exported.


Displays a list of available message export formats.


Displays a list of the currently defined folders. Select the folder containing messages to export.


Displays the path in which to place the exported message items.


Displays a list of available message fields that can be exported.


Displays a list of folders.


Exporting contacts from Act

This help topic hasn't been created yet; the information required here will be added to future updates of AllegroMail. See the AllegroMail web site (http://www.allegromail.com) for the latest information.


Exporting contacts from Eudora

This help topic hasn't been created yet; the information required here will be added to future updates of AllegroMail. See the AllegroMail web site (http://www.allegromail.com) for the latest information.


Exporting contacts from Goldmine

This help topic hasn't been created yet; the information required here will be added to future updates of AllegroMail. See the AllegroMail web site (http://www.allegromail.com) for the latest information.


Exporting contacts from Lotus Notes

This help topic hasn't been created yet; the information required here will be added to future updates of AllegroMail. See the AllegroMail web site (http://www.allegromail.com) for the latest information.


Exporting contacts from Lotus Organizer

This help topic hasn't been created yet; the information required here will be added to future updates of AllegroMail. See the AllegroMail web site (http://www.allegromail.com) for the latest information.


Exporting contacts from Microsoft Outlook 98

You can export your contacts from Microsoft Outlook in order to import them into AllegroMail. Follow these steps to export your contacts from the Microsoft Outlook. If you've installed AllegroMail on the same computer as Microsoft Outlook 98 or higher, you can directly import contacts from Outlook into AllegroMail with the AllegroMail Import Wizard.

Note	This procedure was written based on Microsoft Outlook 98. It may not work with other versions of Outlook.

1.	Launch Outlook and choose the File/Import and Export... menu item. Outlook displays an Import and Export Wizard dialog box.

2.	Choose the Export to a file item in the Choose an action to perform list and click the Next-> button. Outlook displays an Export to a file dialog box.

3.	Choose the Comma Separated Values (Windows) item in the Create a file of type list and click the Next-> button. Outlook displays another Export to a file dialog box.

4.	Choose the Contacts folder in the Select folder to export from tree control and click the Next-> button. Outlook displays another Export to a file dialog box.

5.	Type a path and file name for Outlook to use to store the exported file and click the Next-> button. By default, Outlook inserts the filename contacts.csv. If you want to store the file in a different directory, you may click the Browse button to navigate to the directory of your choice. Outlook displays another Export to a file dialog box.

6.	Click the Finish button. Outlook exports your contacts into the file you specified.

After exporting your contacts, exit Microsoft Outlook, launch AllegroMail and choose the File/Import/Contacts menu item.


Exporting contacts from Windows Address Book (Microsoft Outlook Express)

You can export your contacts from the Microsoft Outlook Express Windows Address Book in order to import them into AllegroMail. Follow these steps to export your contacts from the Microsoft Outlook Express Windows Address Book.

Note	This procedure was written based on Version 5 of Microsoft Outlook Express. It may not work with other versions of Outlook Microsoft Outlook Express.

1.	In the Microsoft Outlook Express main window, choose the Tools/Address Book menu item. Outlook Express displays an Address Book window.

2.	Choose the File/Export/Other Address Book... menu item. Outlook Express displays an Address Book Export Tool dialog box.

3.	Choose the Text File (Comma Separated Values) item from the list and click the Export button. Outlook Express displays a CSV Export dialog box.

4.	Type a file name ending with .CSV in the Save exported file as field and click the Next-> button. Outlook Express displays another CSV Export dialog box.

Note	By default, Outlook Express stores the exported file in the Outlook Express root directory (normally c:\Program Files\Online Services\Outlook Express). If you want the exported file stored in a different directory, click the Browse button to choose another directory.

5.	Scroll through the list of address book fields and choose the address book fields you want exported to the file. We recommend that you enable (check) all address book fields for export. It's better to have it and not need it than to need it and not have it, that's what we always say. When you've completed your selection, click the Finish button.

After exporting your contacts, exit Microsoft Outlook Express, launch AllegroMail and choose the File/Import/Contacts menu item.


Exporting contacts from Microsoft Personal Address Book

This help topic hasn't been created yet; the information required here will be added to future updates of AllegroMail. See the AllegroMail web site (http://www.allegromail.com) for the latest information.


Exporting contacts from Netscape Address Book

You can export your contacts from Netscape Communicator in order to import them into AllegroMail. Follow these steps to export your contacts from the Netscape Communicator Address book.

Note	This procedure was written based on Version 4.7 of Netscape Communicator. It may not work with other versions of Netscape Communicator.

1.	Launch Netscape Communicator and choose the Communicator/Address book menu item. Communicator displays an Address Book window.

2.	Choose the File/Export... menu item. Communicator displays an Export As dialog box.

3.	Type a name for the exported file in the File name field, choose Comma Separated (*.CSV) in the Save as type drop-down list box, navigate to the directory you want the exported file saved in and click the Save button. Communicator creates the exported file.

After exporting your contacts, exit Communicator, launch AllegroMail and choose the File/Import/Contacts menu item.


Displays a list of the currently defined folders. To display sub-folders click the plus symbol (+) or to hide sub-folders click the minus symbol (-).


Displays a list of items contained the currently selected folder. To view an item, double-click it.


Displays a preview of the currently selected item. The preview contains the following: name of the sender of the message, names of the recipients the message was sent to, subject of the message, the message body and a list of attachments.


Select the desired field to map.


Closes this dialog box and saves any changes you've made.


Closes this dialog box without saving any changes you've made.


Enter the word or phrase to search. A list of previously used words can be accessed by clicking the combo box.


Allows you to associate classifications with this filter.


Specifies that the search should include messages containing the following classifications.


Specifies that the search should include messages with one or more attachments.


Closes this dialog box and saves any changes you've made.


Closes this dialog box without saving any changes you've made.


Removes all search criteria.


Select the field(s) to include in the search.


Specifies that the search should only include words that match the exact combination of upper and lower case letters.


Specifies that the search should only include items that match the following time criteria.


Include items before this date.


Include items after this date.


Displays the Address Book. This will allow you to select contact(s) and/or contact group(s) that will be included in the search.


Specifies that the search should include messages from the following contacts or contact groups.


Specifies that the search should include messages sent to the following contacts or contact groups.


Displays the name of the folder the search will begin in.


Displays the Address Book. This will allow you to select contact(s) and/or contact group(s) that will be included in the search.


Specifies that the search should include messages from the following contacts or contact groups.


Specifies that the search should include messages sent to the following contacts or contact groups.


Allows you to associate classifications with this filter.


Specifies that the search should include messages containing the following classifications.


Specifies that the search should include messages with one or more attachments.


Displays a list of items that have matched the search criteria. To view an item, double-click it


Starts the search.


Removes all search criteria.


Displays a list of folders.


Specifies that the search should include any sub-folders.


Enter the word or phrase to search. A list of previously used words can be accessed by clicking the combo box.


Select the field(s) to include in the search.


Specifies that the search should only include words that match the exact combination of upper and lower case letters.


Specifies that the search should only include items that match the following time criteria.


Include items before this date.


Include items after this date.


Enter text to find.


Specifies that the search should only include words that match the exact combination of upper and lower case letters.


Search for whole words that are not part of a larger word.


Specifies that the search will proceed in an upward direction from the current position.


Specifies that the search will proceed in a downward direction from the current position.


Finds the next occurrence of the text defined in the Find what edit field.


Closes this dialog box without saving any changes you've made.


Enter a title such as: Mr., Mrs., Ms., Miss.


Enter the contact’s first name.


Enter the contact’s middle name.


Enter the contact’s last name.


Enter a suffix such as: I, II, III, Jr., Sr.


Closes this dialog box and saves any changes you've made.


Closes this dialog box without saving any changes you've made.


Goldmine default contact fields

This help topic hasn't been created yet; the information required here will be added to future updates of AllegroMail. See the AllegroMail web site (http://www.allegromail.com) for the latest information.


HTML formatting of email messages

You can set up AllegroMail to send email messages in either Plain Text or HTML text. You can change your preference on the Email tab of the User Profile Settings dialog box.

Plain text messages contain no formatting, they only contain the text of your message. HTML messages use the same formatting tools as are used for web pages.

When you use HTML text, AllegroMail displays a Format toolbar in the new message window like the one shown below. If you don't see this toolbar, choose the View/Toolbars/Format menu item.

The format toolbar contains controls to allow you to adjust font characteristics, paragraph characteristics, and insert pictures or hyperlinks.

Font characteristics

You can use the following font characteristics for all or part of your email message:

Font selection

Font size

Bold text

Italic text

Underlined text

Paragraph characteristics

You can adjust each paragraph of your email message:

Numbered paragraphs

Bulleted paragraphs

Left aligned paragraphs

Centered paragraphs

Right-aligned paragraphs

Pictures or hyperlinks

You can also insert pictures or hyperlinks into your email message:

Insert hyperlink

Insert picture


If you are currently using another email client or contact database manager, there is no need to lose valuable message and contact information. AllegroMail supports a number of import formats that allow you to transfer over items that are important to you.


Displays a list of available contact import formats.


Displays a list of available message fields that can be mapped to the currently selected field to import.


Displays a list of files.


Return to the previous page.


Move to the next page.


Closes this dialog box and saves any changes you've made.


Closes this dialog box without saving any changes you've made.


Displays a list of the currently defined folders. Select the folder that will contain the imported contacts.


Displays the name and path of the file containing the contacts to import.


Displays a list of available contact fields that can be imported.


Displays a list of available contact fields that can be mapped to the currently selected field to import.


Displays a list of available message import formats.


Displays a list of the currently defined folders. Select the folder that will contain the imported messages.


Displays the name and path of the file containing the messages to import.


Displays a list of available message fields that can be imported.


You can manage Windows Dial-Up connections right from AllegroMail. You can create, modify, remove and select these connections from the same location. This makes it much more convenient than treating Dial-Up connections as a separate entity.


Enter display name.


Specifies that you are going to use a third party dialer and a modem to connect to your Internet Service Provider (ISP). You must manually connect before sending and receiving messages.


Displays a list of currently defined Dial-Up Networking connections. Select the one you would like to use with this mail account.


Allows you to create, view and/or modify Dial-Up connections.


Enter the name used to refer to this mail account.


Specifies that this mail account will be set as the default.


Return to the previous page.


Move to the next page.


Closes this dialog box and saves any changes you've made.


Closes this dialog box without saving any changes you've made.


Enter email address.


Specifies the POP3 server for your incoming messages. This information should be provided by your Internet Service Provider (ISP).


Specifies the SMTP server for your outgoing messages. This information should be provided by your Internet Service Provider (ISP).


Specifies that you must use the following username and password to log on to the POP3 server.


Specifies that you can use Secure Password Authentication to logon to the POP3 server. Your ISP will tell you if you need to use this; most ISPs don't require it but many corporate systems may require it for access to the company network from outside.


Enter your username for the POP3 server. This information should be provided by your Internet Service Provider (ISP).


Enter your password for the POP3 server. This information should be provided by your Internet Service Provider (ISP).


Specifies that you are going to use Dial-Up Networking and a modem to connect to your Internet Service Provider (ISP).


Displays a list of currently defined mail accounts.  Only one mail account can be defined as the default item. When sending and receiving messages this account will be used unless otherwise specified.


Allows you to create a new mail account.


Allows you to view or modify the selected mail account’s properties.


Allows you to rename the selected mail account.


Allows you to remove the selected mail account.


Allows you to set the selected mail account as the default item.


Displays a preview of the selected mail account.


Closes this dialog box.


Displays the importance of this message. The importance could be set to one of the following: Low, Normal or High.


Displays the name of the currently selected folder.


Displays the name of the currently selected contact.


Displays the name of the currently selected message.


Closes this dialog box and saves any changes you've made.


Closes this dialog box without saving any changes you've made.


Saves any changes you've made without closing this dialog box.


Displays a list of currently defined user profiles. Select the user profile that you would like to log on with.


Enter the password defined for the currently selected user profile.


Specifies that the password will be saved after logging on. The next time you logon, you will not be required to enter a password.


Allows you to create, view and/or modify user profile accounts.


Closes this dialog box and saves any changes you've made.


Closes this dialog box without saving any changes you've made.


Will allow you to perform all actions except sending and receiving messages from your Internet Service Provider (ISP).


Lotus Notes default contact fields

This help topic hasn't been created yet; the information required here will be added to future updates of AllegroMail. See the AllegroMail web site (http://www.allegromail.com) for the latest information.


Lotus Organizer default contact fields

This help topic hasn't been created yet; the information required here will be added to future updates of AllegroMail. See the AllegroMail web site (http://www.allegromail.com) for the latest information.


MIME

MIME (Multi-Purpose Internet Mail Extensions) is an extension of the original Internet e-mail protocol that lets people use the protocol to exchange different kinds of data files on the Internet: audio, video, images, application programs, and other kinds, as well as the ASCII handled in the original protocol, the Simple Mail Transport Protocol (SMTP). In 1991, Nathan Borenstein of Bellcore proposed to the Internet Engineering Task Force that SMTP be extended so that Internet (but mainly Web) clients and servers could recognize and handle other kinds of data than ASCII text. As a result, new file types were added to "mail" as a supported Internet Protocol file type.

Servers insert the MIME header at the beginning of any Web transmission. Clients use this header to select an appropriate viewer application for the type of data the header indicates. Some of these viewers are built into the Web client or browser (for example, all browsers come with GIF and JPEG image viewers as well as the ability to handle HTML files); other viewers may need to be downloaded.

Definitions adapted from copyrighted definitions at whatis.com and used with their permission. See http://whatis.com.


Enter the display name you want AllegroMail to use when you send email messages. The display name allows recipients to easily understand who the message came from. For example, it may not be readily apparent that the email address writstar@wi.net is really the email address of the author of this help file, Mike Starr. But if I put Mike Starr in the display name field, that's what you'll see instead of my email address.


Specifies that the username and password for the POP3 and SMTP servers will be the same.


Specifies that you can use Secure Password Authentication to logon to the SMTP server. Your ISP will tell you if you need to use this; most ISPs don't require it but many corporate systems may require it for access to the company network from outside.


Enter your username for the SMTP server. This information should be provided by your Internet Service Provider (ISP).


Enter your password for the SMTP server. This information should be provided by your Internet Service Provider (ISP).


Specifies the port number of your SMTP server. This information should be provided by your Internet Service Provider (ISP).


Specifies how long to wait for a response from the SMTP server before timing out.


Specifies that you are going to use Dial-Up Networking and a modem to connect to your Internet Service Provider (ISP).


Specifies that you are going to use a third party dialer and a modem to connect to your Internet Service Provider (ISP). You must manually connect before sending and receiving messages.


Displays a list of currently defined Dial-Up Networking connections. Select the one you would like to use with this mail account.


Allows you to create, view and/or modify Dial-Up connections.


Type the email address for this mail account in the Email address field. Your ISP or system administrator should have given you this information.


Enter the name used to refer to this mail account.


Closes this dialog box and saves any changes you've made.


Closes this dialog box without saving any changes you've made.


Specifies the POP3 server for your incoming messages. This information should be provided by your Internet Service Provider (ISP).


Specifies the SMTP server for your outgoing messages. This information should be provided by your Internet Service Provider (ISP).


Specifies that you can use Secure Password Authentication to logon to the POP3 server. Your ISP will tell you if you need to use this; most ISPs don't require it but many corporate systems may require it for access to the company network from outside.


Enter your username for the POP3 server. This information should be provided by your Internet Service Provider (ISP). In general, this is the part of your email address before the @ symbol. For example, in the email address mikestarr@allegromail.com, mikestarr is the username.


Enter your password for the POP3 server. This information should be provided by your Internet Service Provider (ISP).


Specifies the port number of your POP3 server.


Specifies how long to wait for a response from the POP3 server before timing out.


AllegroMail allows you to manage messages that reside on your ISP’s mail server. It allows you to leave copies of the newly downloaded messages on the server to be downloaded from another location or another machine. Messages can then be automatically deleted from the server at a later time. You can also filter the number and size of messages being downloaded.


Message Rules manage incoming and outgoing messages
Message Rules provide a simple way to manage incoming and outgoing messages. These rules are simply a set of one or more condition(s) that are associated with a set of one or more corresponding action(s). For example, if you would like to all messages from your mother in-law automatically placed in a specific folder upon receiving them, simply setup a corresponding rule to do so. The Message Rules wizards provide a convenient way to create and maintain these rules.


Message rules action: Assign it to the specified classifications

When you choose the Assign it to the specified classifications action from the list and enable (check) its checkbox, the lower part of the Rules Wizard dialog box changes to show a text box and a Classifications... button as shown here. Click the Classifications... button. AllegroMail displays a Classifications dialog box. Use the Classifications dialog box to choose the classifications you want this message assigned to. When this action occurs, the chosen message is assigned to the chosen classifications.

If this is the only action for this message rule, the action will be executed; if there is more than one action, all actions will be executed.

If this is the only action you want this message rule to execute, click the Next> button. If there are other actions you want this rule to take, set the parameters for those actions as well then click the Next> button.


Message rules action: Highlight it with color

When you choose the Highlight it with color action from the list and enable (check) its checkbox, you're instructing AllegroMail to change the color of the message in the message list. When you choose the Highlight it with color action from the list and enable (check) its checkbox, the lower part of the Rules Wizard dialog box changes to show a text box and a Select Color... button as shown here. Click the Select Color... button. AllegroMail displays a Color dialog box. Use the Color dialog box to choose the color you want this message displayed with. When this action occurs, the chosen message is shown in the selected color.

If this is the only action for this message rule, the action will be executed; if there is more than one action, all actions will be executed.

If this is the only action you want this message rule to execute, click the Next> button. If there are other actions you want this rule to take, set the parameters for those actions as well then click the Next> button.


Message rules action: Mark it as read

When you choose the Mark it as read action from the list and enable (check) its checkbox, you're instructing AllegroMail to mark the message as having been read.

If this is the only action for this message rule, the action will be executed; if there is more than one action, all actions will be executed.

If this is the only action you want this message rule to execute, click the Next> button. If there are other actions you want this rule to take, set the parameters for those actions as well then click the Next> button.


Message rules action: Mark it with the specified importance
Message rules: Mark it with the specified importance

When you choose the Marked it with the specified importance action from the list and enable (check) its checkbox, the bottom portion of this dialog box changes. AllegroMail adds a drop-down list box like the one shown to the bottom of the dialog box. Choose one of the three possible levels of importance, High, Normal or Low.

AllegroMail sets the importance to the importance level you've chosen. If this is the only action, the action will be executed; if there is more than one action, all actions will be executed.

If this is the only action you want this message rule to execute, click the Next> button. If there are other actions you want this rule execute, set the parameters for those actions as well then click the Next> button.


Message rules action: Move a copy to a specified folder

When you choose this type of action, the lower part of the Rules Wizard dialog box changes to show a text box and a Select Folder... button as shown here. Click the Select Folder... button. AllegroMail displays a Select Folder dialog box. Use the Select Folder dialog box to choose the folder you want this message sent to.

When this action is executed for incoming messages, the chosen message is kept in the Inbox folder and a copy of the message is placed in the selected folder.

When this action is executed for outgoing messages, the chosen message is kept in the Sent Messages folder and a copy of the message is placed in the selected folder.

For example, if you get email from members of your workgroup you may want to make copies of them into more than one folder based on subject or sender. you can instruct AllegroMail to copy any qualifying email messages with certain subjects from members of your workgroup into the Project X folder and then create another rule to make a copy in a folder for messages from a specific sender. That way you can look up messages either by the project or by the sender.

If this is the only action for this message rule, the action will be executed; if there is more than one action, all actions will be executed.

If this is the only action you want this message rule to execute, click the Next> button. If there are other actions you want this rule to take, set the parameters for those actions as well then click the Next> button.


Message rules action: Move it to a specified folder

When you choose this type of action, the lower part of the Rules Wizard dialog box changes to show a text box and a Select Folder... button as shown here. Click the Select Folder... button. AllegroMail displays a Select Folder dialog box. Use the Select Folder dialog box to choose the folder you want this message sent to. When this action occurs, the chosen message is removed from the Inbox folder and placed in the selected folder.

For example, if you want to keep all your email messages from your mom in one place you can instruct AllegroMail to move any email message from mom into the Letters from Mama folder.

If this is the only action for this message rule, the action will be executed; if there is more than one action, all actions will be executed.

If this is the only action you want this message rule to execute, click the Next> button. If there are other actions you want this rule to take, set the parameters for those actions as well then click the Next> button.


Message rules action: Permanently delete it

When you choose the Permanently delete it action from the list and enable (check) its checkbox, you're instructing AllegroMail to delete the message immediately. There is no way to recover items that are deleted with this method, so be careful that you don't inadvertantly delete important things accidentally.

If this is the only action for this message rule, the action will be executed; if there is more than one action, all actions will be executed.

If this is the only action you want this message rule to execute, click the Next> button. If there are other actions you want this rule to take, set the parameters for those actions as well then click the Next> button.


Message rules action: Print it

When you choose the Print it action from the list and enable (check) its checkbox, you're instructing AllegroMail to print the item immediately.

If this is the only action for this message rule, the action will be executed; if there is more than one action, all actions will be executed.

If this is the only action you want this message rule to execute, click the Next> button. If there are other actions you want this rule to take, set the parameters for those actions as well then click the Next> button.


Message rules action: Send to the Recycle Bin

When you choose the Send to the Recycle Bin action from the list and enable (check) its checkbox, you're instructing AllegroMail to move messages that meet the condition you set for this message rule out of the Inbox folder and into the Recycle Bin where they may be recovered anytime before the Recycle Bin is emptied.

If this is the only action for this message rule, the action will be executed; if there is more than one action, all actions will be executed.

If this is the only action you want this message rule to execute, click the Next> button. If there are other actions you want this rule to take, set the parameters for those actions as well then click the Next> button.


Message rules: If the message is larger than a specified size

When you choose this type of message, the lower part of the Rules Wizard dialog box changes to show a spin control similar to the one shown. Either type a value in kB (kilobytes) or use the arrows to increment or decrement the size of message you want this message rule to apply to.

AllegroMail examines the size of the message to determine if it exceeds the size you've chosen with the spin control. If the message is larger than the specified size, the condition is true. If this is the only condition, the rule will be applied; if there is more than one condition, all conditions must be met for the rule to be applied.

If this is the only condition you want this message rule to apply to, click the Next> button. If there are other conditions you want this rule to apply to, set the parameters for those conditions as well then click the Next> button.


Message rules: If the message was from any of the following senders

When you choose this type of message, the lower part of the Rules Wizard dialog box changes to show a text box and an Address Book... button as shown here. Click the Address Book... button. AllegroMail displays an Address Book selection dialog box. Use the Address Book selection dialog box to enter or choose the senders you want this condition to apply to.

For example, if you keep getting multi-level marketing offers from joe@multi-levelspam.com and you want to delete them without even seeing them, enter that email address. Then you can set an action to delete them in the next step. If this is the only condition, the rule will be applied; if there is more than one condition, all conditions must be met for the rule to be applied.

If this is the only condition you want this message rule to apply to, click the Next> button. If there are other conditions you want this rule to apply to, set the parameters for those conditions as well then click the Next> button.


Message rules: If the message was sent to any of the following recipient(s)
Message rules: If the message was sent to any of the following recipients

When you choose this type of message, the lower part of the Rules Wizard dialog box changes to show a text box and an Address Book... button as shown here. Click the Address Book... button. AllegroMail displays an Address Book selection dialog box. Use the Address Book selection dialog box to enter or choose the recipients you want this condition to apply to.

If this is the only condition you want this message rule to apply to, click the Next> button. If there are other conditions you want this rule to apply to, set the parameters for those conditions as well then click the Next> button.


Message rules: When my name is in the 'Cc' list

When you choose the When my name is in the 'Cc' list condition from the list and enable (check) its checkbox, you're instructing AllegroMail to examine the Cc field of the incoming message and if your name/email address is included in the Cc field, then the condition is true. If this is the only condition, the rule will be applied; if there is more than one condition, all conditions must be met for the rule to be applied.

If this is the only condition you want this message rule to apply to, click the Next> button. If there are other conditions you want this rule to apply to, set the parameters for those conditions as well then click the Next> button.


Message rules: When my name is in the 'To' list

When you choose the When my name is in the 'To' list condition from the list and enable (check) its checkbox, you're instructing AllegroMail to examine the To field of the incoming message and if your name/email address is included in the To field, then the condition is true. If this is the only condition, the rule will be applied; if there is more than one condition, all conditions must be met for the rule to be applied.

If this is the only condition you want this message rule to apply to, click the Next> button. If there are other conditions you want this rule to apply to, set the parameters for those conditions as well then click the Next> button.


Message rules: When the message contains one or more attachments

When you choose the When the message contains one or more attachments condition from the list and enable (check) its checkbox, you're instructing AllegroMail to examine the message and if contains one or more attachments (files), then the condition is true. If this is the only condition, the rule will be applied; if there is more than one condition, all conditions must be met for the rule to be applied.

If this is the only condition you want this message rule to apply to, click the Next> button. If there are other conditions you want this rule to apply to, set the parameters for those conditions as well then click the Next> button.


Message rules: When the message is marked with an importance of

When you choose the When the message is marked with an importance of condition from the list and enable (check) its checkbox, the bottom portion of this dialog box changes. AllegroMail adds a drop-down list box like the one shown to the bottom of the dialog box. Choose one of the three possible levels of importance, High, Normal or Low.

AllegroMail examines the message header of the message and if the importance is equal to the importance level you've chose, the condition is true. If this is the only condition, the rule will be applied; if there is more than one condition, all conditions must be met for the rule to be applied.

If this is the only condition you want this message rule to apply to, click the Next> button. If there are other conditions you want this rule to apply to, set the parameters for those conditions as well then click the Next> button.


Message rules: Where I am the only recipient

When you choose the Where I am the only recipient condition from the list and enable (check) its checkbox, you're instructing AllegroMail to examine the To, Cc and Bcc fields of the incoming message and if your name/email address is the only one in any of those fields, then the condition is true. If this is the only condition, the rule will be applied; if there is more than one condition, all conditions must be met for the rule to be applied.

If this is the only condition you want this message rule to apply to, click the Next> button. If there are other conditions you want this rule to apply to, set the parameters for those conditions as well then click the Next> button.


Message rules: With specific word(s) in the message body

When you choose the With specific word(s) in the message body condition from the list and enable (check) its checkbox, the bottom portion of this dialog box changes. AllegroMail adds a text field like the one shown to the bottom of the dialog box.

When you choose this condition, you're instructing AllegroMail to examine the message body of the incoming message.

Type a word or phrase in the text box and if that exact word or phrase is included in the message body of the incoming message, then the condition is true. If this is the only condition, the rule will be applied; if there is more than one condition, all conditions must be met for the rule to be applied.

For example, if you regularly get incoming email advertisements that may have different senders or subjects but they always have the phrase network marketing somewhere in the message body, you can enter that phrase in the text box then choose an appropriate action in the next step.

Or, if you want to keep track of every message you send that mentions turpentine, you can enter that phrase in the text box then set up an action in the next step to organize them.

If this is the only condition you want this message rule to apply to, click the Next> button. If there are other conditions you want this rule to apply to, set the parameters for those conditions as well then click the Next> button.


Message rules: With specific word(s) in the subject

When you choose the With specific word(s) in the subject condition from the list and enable (check) its checkbox, the bottom portion of this dialog box changes. AllegroMail adds a text field like the one shown to the bottom of the dialog box.

When you choose this condition, you're instructing AllegroMail to examine the Subject field of the message.

Type a word or phrase in the text box and if that exact word or phrase is included in the Subject field of the message, then the condition is true. If this is the only condition, the rule will be applied; if there is more than one condition, all conditions must be met for the rule to be applied.

For example, if you get a lot of incoming email advertisements that promise you Easy money now!!! in their subject line, you can enter that phrase in the text box then choose an appropriate action in the next step.

Or, if you send outgoing email messages with Project 2000-32 in the subject, you can enter that phrase in the text box then set up an action in the next step to file them.

If this is the only condition you want this message rule to apply to, click the Next> button. If there are other conditions you want this rule to apply to, set the parameters for those conditions as well then click the Next> button.


Message rules: With specific word(s) in the subject or message body

When you choose the With specific word(s) in the subject or message body condition from the list and enable (check) its checkbox, the bottom portion of this dialog box changes. AllegroMail adds a text field like the one shown to the bottom of the dialog box.

When you choose this condition, you're instructing AllegroMail to examine the Subject field and the message body of the message.

Type a word or phrase in the text box and if that exact word or phrase is included in either the Subject field or the message body of the message, then the condition is true. If this is the only condition, the rule will be applied; if there is more than one condition, all conditions must be met for the rule to be applied.

For example, if you frequently get incoming email advertisements and you never want to see any messages that contain the phrase network marketing in either the subject or in the body of the message, you can enter that phrase in the text box then choose an appropriate action in the next step.

If this is the only condition you want this message rule to apply to, click the Next> button. If there are other conditions you want this rule to apply to, set the parameters for those conditions as well then click the Next> button.


Displays the message header. The message headers are the first part all email messages. They specify the many options of the message and also include the subject. Each line is considered a header. The collection of header lines comprises the email headers.


Closes this dialog box.


Displays a list of conditions that can be applied to incoming messages. If more than one condition is selected, all must be met before an action can be performed.


Displays a list of folders.


Specifies the classification(s) to search for.


Allows you to associate classifications with this contact.


Enter the name used to refer to this message rule.


Specifies whether this message rule will become enabled after it has been created.


Displays a preview of the selected message rule.


Return to the previous page.


Move to the next page.


Specifies the recipient(s) to search for.


Closes this dialog box and saves any changes you've made.


Displays a list of conditions that can be applied to outgoing messages. If more than one condition is selected, all must be met before an action can be performed.


Closes this dialog box without saving any changes you've made.


Displays a list of actions that can be performed on incoming messages. More than one action can be performed on a single message.


Displays a list of actions that can be performed on outgoing messages. More than one action can be performed on a single message.


Displays the Address Book. This will allow you to select contact(s) and/or contact group(s) to search.


Specifies the word or phrase to search.


Specifies the importance to search. The importance could be set to one of the following: Low, Normal, High.


Specifies the maximum size of a message in KB to search.


Specifies the folder to search.


Displays a list of currently defined message rules. Based on one or more predefined conditions, one or more actions can be taken to manage incoming and outgoing messages. The message rule must be enabled before it will take effect.


Allows you to create a new message rule.


Allows you to view or modify the selected message rule properties.


Allows you to rename the selected message rule.


Allows you to remove the selected message rule.


Allows you to enable/disable the selected message rule.


Displays a preview of the selected message rule.


Closes this dialog box.


Microsoft Outlook default contact fields

This help topic hasn't been created yet; the information required here will be added to future updates of AllegroMail. See the AllegroMail web site (http://www.allegromail.com) for the latest information.


Microsoft Personal Address Book default contact fields

This help topic hasn't been created yet; the information required here will be added to future updates of AllegroMail. See the AllegroMail web site (http://www.allegromail.com) for the latest information.


Microsoft Windows Address Book default contact fields

This help topic hasn't been created yet; the information required here will be added to future updates of AllegroMail. See the AllegroMail web site (http://www.allegromail.com) for the latest information.


When sending and receiving messages, AllegroMail provides two ways to monitor the overall progress of your task(s): a status bar located on the main application window as well as a separate monitoring window. They both provide a textual description of the current step in the task, progress bar indicating the percent complete of the message being sent/received and a comprehensive list of possible errors and resolutions.


Netscape Address Book default contact fields

This help topic hasn't been created yet; the information required here will be added to future updates of AllegroMail. See the AllegroMail web site (http://www.allegromail.com) for the latest information.


Enter the names of the recipients this message will be sent to.


Select the date that the message can first be delivered.


Select the date that this message will become unavailable.


Allows you to associate classifications with this message.


Displays currently selected classifications. Classifications can be used to help filter, sort, search and group related items.


Enter a note associated with this message.


Enter the names of the recipients that a copy of this message will be sent to.


Enter the names of the recipients that a copy of this message will be sent to. Their names will be hidden from other recipients that receive this message.


Enter the subject of this message.


Enter the body of this message.


Specifies the importance setting of this message. The importance could be set to one of the following: Low, Normal or High.


Specifies that a copy of this message will be saved in the selected folder.


Displays the folder that will contain a copy of the message after it has been sent.


Displays a list of folders.


Tells AllegroMail to automatically forward newly downloaded messages from this Inbox to another address.


Closes this dialog box without saving any changes you've made.


Tells AllegroMail how many newly downloaded messages must be accumulated before they are forwarded.


Displays currently defined recipients that forwarded messages will be sent to.

Important: Don't use your own email address unless it is different from the one addressed in the new messages. Otherwise, you could be forwarding them to your Inbox a second time.


Allows you to create a new Address Entry.


Allows you to view or modify the selected Address Entry’s properties.


Allows you to rename the selected Address Entry.


Allows you to remove the selected Address Entry.


Select the time frame that the newly downloaded messages should be forwarded.


Closes this dialog box and saves any changes you've made.


POP3

Post Office Protocol 3 is version 3 of the standard internet email protocol used by many ISPs. For more information, visit whatis.com.


Today being able to connect with people is the more important than ever. AllegroMail provides contact management tools that give you the power to tailor each contact entry to your specifications. Each entry can contain home, work and additional information. You can add as many phone, email, fax, pager and web addresses as you need. There is no limit! Additional notes and documents can be attached to the contact entry to give you ultimate flexibility. AllegroMail also provides a powerful way to collect contacts into a single entity called a contact group. This allows you to select a single item when defining the recipients for a message. It's just like typing in a whole mailing list with a single click.


Recycle Bin

The Recycle Bin is a holding area for messages or contacts you've instructed AllegroMail to delete. By default, AllegroMail deletes the contents of the Recycle Bin when you exit but you can change this option so that messages are not deleted from the Recycle Bin. See the Tools/User Profile Settings menu item to change how AllegroMail deals with items in the Recycle Bin. You may manually delete items from the Recycle Bin by choosing the Recycle Bin folder in the AllegroMail tree display then either selecting the Tools/Empty Recycle Bin menu item or by selecting an item in the list of items in the Recycle Bin and deleting it.


Displays a preview of the selected message, contact or contact group. This allows you to see what a printed copy of this object will look like before actually printing it. To zoom in double-click the right mouse button and to zoom out double-click the left mouse button.


SMTP

SMTP (Simple Mail Transfer Protocol) is a TCP/IP protocol used by many ISPs for sending email. For more information, visit whatis.com.


AllegroMail supports two popular messaging formats: Plain Text and HTML. Plain Text allows you to send un-formatted messages only. This means they can not directly contain pictures, formatted text (bold, italic, etc.), hyperlinks, etc. However, the message itself can include one or more attachments which could contain these items. HTML does allow for these types of items to be included directly in the message itself.


Displays a list of the currently defined folders. Select the desired folder from the current list or create a new one by clicking the New button.


Allows you to create a new folder.


Closes this dialog box and saves any changes you've made.


Closes this dialog box without saving any changes you've made.


Setting delivery options
Specifying delivery options

AllegroMail allows you to specify a time period in which you'd like your message to be sent.

1.	In the New Message dialog box, click the Details tab.

2.	Select Do not deliver before then choose a date to specify that the current message should not be sent before the specified date.

AND

1.	In the New Message dialog box, click the Details tab.

2.	Select Do not deliver after then choose a date to specify that the current message should not be sent after the specified date.

Note	If a message remains in your Outbox after you have instructed AllegroMail to send all messages, it could be due to one of these conditions not being met.

Related Topics:

Adding a file attachment to a message

Spell check the body of a message

Setting the priority of a message

Saving sent items in a specified folder

Adding a Hyperlink and Picture to a message

Change the font, style, and size of text

Using Email Wizard


Setting up your first Mail Account

Before creating your mail account you will need the following information which must be provided by your Internet Service Provider (ISP):

•	Account name

•	Password

•	Name of incoming email server (POP3)

• Name of outgoing email server (SMTP)

1.	Choose the Tools/Mail Accounts menu item. AllegroMail displays the Mail Accounts dialog box.

2.	Click the New button. AllegroMail displays the Mail Account Wizard.

3.	Follow the instructions in the Mail Account Wizard. You can then use the newly create mail account to establish a connection with your Internet Service Provider (ISP).


Enter the name used to refer to this Signature.


Specifies that the text used to define the Signature will be manually entered in the below.


Specifies that the text used to define the Signature will be acquired from the file listed below.


Enter in text that you would like to be appended to the end of new messages.


Displays the name and path of the file used to acquire text that will be appended to the end of new messages.


Displays a list of text files.


Closes this dialog box and saves any changes you've made.


Closes this dialog box without saving any changes you've made.


Displays a list of currently defined Signatures.  Only one Signature can be defined as the default item. The text from this item will automatically be appended on to the end of each new message.


Allows you to create a new Signature.


Allows you to view or modify the selected Signature’s properties.


Allows you to rename the selected Signature.


Allows you to remove the selected Signature.


Allows you to define the selected Signature as the default item.


Displays a preview of the selected Signature.


Closes this dialog box.


Displays the possible error such as a misspelled word.


Removes the last action taken while checking spelling.


Closes this dialog box.


Shows a suggested word to replace the word misspelled in the Not in dictionary edit field.


Displays suggested replacement words. To select a replacement word, select it and click the Change button or simply double-click the selected word.


Leaves the word in the Not in dictionary edit field unchanged.


Leaves all instances of the word in the Not in dictionary edit field unchanged.


Replaces the word in the Not in dictionary edit field with the selected item in the Suggestions list.


Replaces all instances of the word in the Not in dictionary edit field with the selected item in the Suggestions list.


Adds the word in the Not in dictionary edit field to the dictionary.


Lists alternatives to the misspelled word in the Not in dictionary edit field.


Once you have defined one or more contacts and/or contact groups and have received or create one or more new messages, AllegroMail provides the means to organize and locate this information quickly and easily. AllegroMail allows you to create as complex or as simple a folder structure as you would like. Once defined, items can be stored in a organized fashion.  Items can also be searched and filtered based on a wide variety of system and user defined criteria.


Enter the contact’s street address.


Enter the contact’s city.


Enter the contact’s state/province.


Enter the contact’s zip/postal code.


Enter the contact’s country.


Closes this dialog box and saves any changes you've made.


Closes this dialog box without saving any changes you've made.


Enter the maximum number of seconds that you are willing to wait when connecting to an outside line.


Tells AllegroMail that you'd like it to play your own sound file instead of it's own sound file when this kind of event occurs. Bear in mind that the rather vanilla sound files installed with AllegroMail were chosen in order to be rather tame instead of the rude noises the technical writer has his own copy of AllegroMail make.


This is the name and path of the sound file AllegroMail will play when this type of event occurs.


Displays a list of sound files.


Plays selected sound file.


Stops currently playing sound file.


Closes this dialog box and saves any changes you've made.


Closes this dialog box without saving any changes you've made.


Saves any changes you've made without closing this dialog box.


Specifies that the default user profile will be automatically logged onto when starting AllegroMail.


The controls in this area tell AllegroMail to log application events to either the Windows NT event log or an ASCII text file.


Specifies that application events will be logged to the Windows NT event log.


Specifies that application events will be logged to an ASCII text file.


Displays the name and path of the file used to log application events.


Displays a list of text files.


Specifies that a new log file should be created each time AllegroMail starts.


Displays a list of sounds that can be associated with specific application events. These events are:

one or more new message(s) have been received,

one or more message(s) have been sent, or

an error has occurred in sending or receiving new message(s).


TCP/IP

TCP/IP (Transmission Control Protocol/Internet Protocol) is the basic communication method used by the Internet. For more information, visit whatis.com.


Toolbar control - Bold text button

Use the Bold button to change the typeface of the selected text or the text that comes after the insertion point bold.


Toolbar control - Bulleted paragraph button

Use the Bulleted paragraphs button to add bullets to the selected paragraphs (like this one, for example) or to the current paragraph and paragraphs that follow. Click the button again to remove bulleting from the current or selected paragraphs.


Toolbar control - Centered paragraph button

Use the Centered paragraphs button to center the selected or current paragraphs.


Toolbar control - Font drop-down list box

Use the Font selection drop-down list box to choose the font (typeface) for either the selected text or for text that comes after the insertion point. The fonts available in the list will vary from system to system depending on the operating system software and other installed software.


Toolbar control - Font size drop-down list box

Use the Font size drop-down list box to set the size of the selected text or text that comes after the insertion point.


Toolbar control - Insert hyperlink button

Use the Insert hyperlink button to insert a hyperlink into your message at the insertion point. You must have some text selected in order to use this button. When you click the hyperlink button, AllegroMail displays the Hyperlink dialog box.


Toolbar control - Insert picture button

Use the Insert picture button to insert a picture into your message at the insertion point. When you click the Insert picture button, AllegroMail displays a Picture dialog box.


Toolbar control - Italic button

Use the Italic text button to button to change the typeface of the selected text or the text that comes after the insertion point ti italic.


Toolbar control - Left-aligned paragraph button

Use the Left-aligned paragraphs button to align the selected or current paragraphs to the left margin of the page.


Toolbar control - Numbered paragraph button

Use the Numbered paragraphs button to number the selected paragraphs or to number the current paragraph and paragraphs that follow. Click the button again to remove numbering from the current or selected paragraphs.


Toolbar control - Right-aligned paragraph button

Use the Right-aligned paragraphs button to align the selected or current paragraph to the right margin of the page.


Toolbar control - Underline button

Use the Underlined text button to change the typeface of the selected text or the text that comes after the insertion point to underlined.


Tree
AllegroMail tree control


UNIX

Thompson and Dennis Ritchie are considered the inventors of UNIX. The name (pronounced YEW-nihks) was a pun based on an earlier system, Multics. In 1974, UNIX became the first operating system written in the C language. UNIX has evolved as a kind of large freeware product, with many extensions and new ideas provided in a variety of versions of UNIX by different companies, universities, and individuals. Partly because it was not a proprietary operating system owned by any one of the leading computer companies and partly because it is written in a standard language and embraced many popular ideas, UNIX became the first open or standard operating system. A composite of the C language and shell (user command) interfaces from different versions of UNIX were standardized under the auspices of the IEEE as the Portable Operating System Interface (POSIX). In turn, the POSIX interfaces were specified in the X/Open Programming Guide 4.2 (also known as the "Single UNIX Specification" and "UNIX 95"). The "official" trademarked UNIX is now owned by the The Open Group, an industry standards organization, which certifies and brands UNIX implementations.

UNIX operating systems are used in widely-sold workstation products from Sun Microsystems, Silicon Graphics, IBM, and a number of other companies. The UNIX environment and the client/server program model were important elements in the development of the Internet and the reshaping of computing as centered in networks rather than in individual computers. Linux, a UNIX derivative distributed as "free software," is increasing in popularity as an alternative to proprietary operating systems.

Definitions adapted from copyrighted definitions at whatis.com and used with their permission. See http://whatis.com.


URL
URL (Uniform Resource Locator)

A URL (Uniform Resource Locator) (pronounced YU-AHR-EHL or, in some quarters, UHRL) is the address of a file (resource) accessible on the Internet. The type of resource depends on the Internet application protocol. Using the World Wide Web's protocol, the Hypertext Transfer Protocol (HTTP) , the resource can be an HTML page (like the one you're reading), an image file, a program such as a CGI application or Java applet, or any other file supported by HTTP. The URL contains the name of the protocol required to access the resource, a domain name that identifies a specific computer on the Internet, and a hierarchical description of a file location on the computer.

On the Web (which uses the Hypertext Transfer Protocol), an example of a URL is:

       http://www.mhrcc.org/kingston

which describes a Web page to be accessed with an HTTP (Web browser) application that is located on a computer named www.mhrcc.org. The specific file is in the directory named /kingston and is the default page in that directory (which, on this computer, happens to be named index.html).

An HTTP URL can be for any Web page, not just a home page, or any individual file. For example, this URL would bring you the whatis.com logo image:

      http://whatis.com/whatisAnim2.gif

A URL for a program such as a forms-handling CGI script written in Perl might look like this:

      http://whatis.com/cgi-bin/comments.pl

A URL for a file meant to be downloaded would require that the ftp protocol be specified like this one:

     ftp://www.somecompany.com/whitepapers/widgets.ps

Definitions adapted from copyrighted definitions at whatis.com and used with their permission. See http://whatis.com


User Profiles make it easy for more than one person to use AllegroMail, but yet retain their personalized settings. All information such as messages and contacts can be shared or remain private. After starting AllegroMail, the user can be prompted to select the desired user profile and enter the appropriate password or a default profile can be established that is automatically logged into upon startup.


Tells AllegroMail to select the Inbox folder by default on startup.


Tells AllegroMail to delete related attachments (files) from your hard drive when permanently deleting messages from the recycle bin. This only deletes copies of attachments in AllegroMail's own storage areas. If you've saved the attachment in another location, that copy of the attachment file won't be deleted.


The controls in this area tell AllegroMail what action to take after deleting an open message.


Tells AllegroMail which action to take after deleting an open message: open the next message or close the Existing message dialog box.


Tells AllegroMail to mark a message as read after previewing the message for a specified number of seconds.


Tells AllegroMail to mark a message as read after previewing the message for the number of seconds you enter in this field.


Tells AllegroMail to mark all messages in a folder as read when you exit the folder. Be careful when you enable this feature as you may inadvertantly miss reading new messages because they've been marked as read.


Enter the maximum number of messages that can be download at one time from your ISP’s mail server.


Tells AllegroMail to ignore messages larger than a specified size when downloading messages from your ISP's mail server.


Tells AllegroMail to ignore messages this size or larger when downloading messages from your ISP's mail server. Enter the smallest message size (in KB) that you want AllegroMail to ignore when downloading messages from your ISP.


Tells AllegroMail to delete a message from your ISP's mail server after downloading the message to your computer.


Tells AllegroMail to automatically send and receive messages using the default mail account. To optimize this process it is suggested that the option to automatically hang-up the current dial-up connection should also be enabled.


Specifies that a message will only be deleted from your ISP’s mail server if it is older that a predetermined amount of time.


Enter the number of days that a message will remain on your ISP’s mail server before it will be deleted.


Tells AllegroMail to save a copy of every message that you send in the Sent Items folder.


Tells AllegroMail to transmit all messages as soon as you click the Send button, otherwise they remain in your Outbox folder until you explicitly transmit them.


Specifies that when typing recipient names into the To, Cc and Bcc edit fields or new messages, they should be automatically completed using the nearest match from the Address Book.


Specifies that when responding to a message, the original message body should be included in the response. The new and old message will be clearly separated.


Specifies to ignore capitalized word(s) (e.g., 'Uppercase').


Specifies to ignore all caps word(s) (e.g., 'UPPERCASE').


Specifies to ignore word(s) with numbers (e.g., 'Win95').


Specifies to ignore mixed case word(s) (e.g., 'UpperCase').


Enter how often AllegroMail should automatically send and receive messages.


Select which format you would like to send your messages in: Plain Text or HTML.


Specifies that when responding to a message, the original message body should be indented.


Specifies that before messages are sent, they should be spell checked.


Specifies that when responding to a message, the original format should be used: Plain Text or HTML.


Specifies that when the command to either send and/or receive messages from your ISP is completed, AllegroMail should automatically close the dial-up connection. Otherwise, the connection to your ISP will remain open until you explicitly close it or until you shutdown AllegroMail.


Select format for encoding your message: None, Quoted Printable or Base 64.


Specifies that your messages should be encoded using MIME format.


Specifies that your messages should be encoded using Uuencode format.


AllegroMail automatically begins a new line when the current line is greater than this number of characters.


Allows you to configure auto forwarding of newly downloaded messages.


Specifies that certain application events should be accompanied by sounds indicating their success or failure.


Tells AllegroMail not to initialize any dial-up connection when you start AllegroMail.


Tells AllegroMail to use the selected dial-up connection every time you launch AllegroMail.


Tells AllegroMail to ask you which dial-up connection to initialize when you start AllegroMail.


Select which dial-up connection to automatically initialize when starting AllegroMail.


Displays a list of available Dial-Up connections.


Allows you to create a new Dial-Up connection.


Allows you to view or modify the selected Dial-Up connection’s properties.


Allows you to remove the selected Dial-Up connection.


Closes this dialog box and saves any changes you've made.


Closes this dialog box without saving any changes you've made.


Instructs AllegroMail to ask if you really want to delete items permanently instead of just deleting them without asking first.


Saves any changes you've made without closing this dialog box.


Specifies that when exiting AllegroMail, all items currently held in the recycle bin should be permanently deleted.


Specifies that messages should be permanently deleted after a specified amount of time of being downloaded.


AllegroMail can automatically delete messages older than the number of days specified in this field. Enter the number of days AllegroMail will wait before permanently deleting messages.


Specifies that when exiting AllegroMail, all messages that have been marked as read should be permanently deleted. Be careful with this option as it automatically deletes all messages that are marked read. If you've read a message and you'd like to keep it for your records it would be lost if you enable this function.


Enter the name used to refer to this user profile.


Enter a password that will be associated with this user profile when logging on.


Verifies the password you have entered above.


Tells AllegroMail to remember the password you have entered next time you log on to this user profile. Important: If you select this option, anyone with access to your computer will be able to gain access to your user profile, email and contacts. Don't select this option if there's stuff you don't want others poking around in.


Enter a description of this user profile.


Enter user profile number that will be used to identify your account. The number must be between 0001 and 9999. It is best to let AllegroMail automatically define this number for you.


Enter PIN number that you will use to access your account remotely. The number must be between 0001 and 9999. It is best to let AllegroMail automatically define this number for you.


Closes this dialog box and saves any changes you've made.


Closes this dialog box without saving any changes you've made.


Displays a list of currently defined user profiles. Only one user profile can be defined as the default item. It is then possible to the automatically log to this profile without being prompted to select your choice.


Allows you to create a new user profile.


Allows you to view or modify the selected user profile’s properties.


Allows you to rename the selected user profile.


Allows you to remove the selected user profile.


Allows you to define the selected user profile as the default item.


Closes this dialog box.


Using the Email Message Wizard

The Email Message Wizard is a user-friendly set of dialog boxes which guide you through the process of creating a new email message. To use the Email Message Wizard, choose the File/New/Email Message Wizard... menu item. AllegroMail displays the first step of the Email Message Wizard. Follow the instructions and you're on your way.

Note	Context-Sensitive Help is also available, which can provide additional information for each field in this dialog box.

Related Topics:

Adding a file attachment to a message

Spell check the body of a message

Setting the priority of a message

Saving sent items in a specified folder

Specifying delivery options

Adding a Hyperlink and Picture to a message

Change the font, style, and size of text


Uuencode
Uuencode/Uudecode

Uuencode (also called Uuencode/Uudecode) is a popular utility for encoding and decoding files exchanged between users or systems in a network. It originated for use between users of UNIX systems (its name stood for UNIX-to-UNIX encoding). However, it's available or easily obtainable for use in all operating systems and most e-mail applications provide it as an encoding alternative, especially for e-mail attachments. If you're sending e-mail with an attachment and you suspect your recipient(s) may not have a MIME-compliant system (for example, an older PC or UNIX system), you may want to specify Uuencode for the attachment to an e-mail note.

Basically, what Uuencode does is to translate or convert a file or e-mail attachment (it can be an image, a text file, or a program) from its binary or bit-stream representation into the 7-bit ASCII set of text characters. Text can be handled by older systems that may not handle binary files well and larger files can be more easily divided into multi-part transmissions.

If your recipent is likely to be on an older Macintosh system, you may want to try sending the attachment in another format called BinHex.

A popular program for encoding and decoding files in Uuencode format is WinZip, which is shareware that you can download from the Winzip Web site.

Definitions adapted from copyrighted definitions at whatis.com and used with their permission. See http://whatis.com.


Reading your messages should not be an exercise in futility. AllegroMail provides many different ways to read your mail with minimal effort on your part. First, you can view the message without even opening it using the Preview Pane. As you select the message the Preview Pane instantly displays the messages contents. If you like to actually open your messages the Previous and Next buttons allows you to read one message and go to the next, without having to close the current message and open the next desired message.


If you've instructed AllegroMail to send and/or receive messages from your ISP, you don't need tot wait until these task(s) are completed before doing another task. For example, you can work on writing a new message while others are currently being downloaded.


Change the sound AllegroMail plays when email errors occur

1.	Highlight Email Failed in the list.

2.	Enable (check) the Select user-defined sound file checkbox.

3.	Click the Browse... button; AllegroMail displays a Select Sound dialog box.

4.	Use the browse dialog box to choose the sound file you want AllegroMail to play for this kind of event, select the file, then click the OK button to close the Select Sound dialog box and return to the System Settings dialog box. You may play the sound you've chosen with the controls shown to make sure the sound file you've chosen is the one you want to use.


Change the sound AllegroMail plays when email messages are sent

1.	Highlight Email Sent in the list.

2.	Enable (check) the Select user-defined sound file checkbox.

3.	Click the Browse... button; AllegroMail displays a Select Sound dialog box.

4.	Use the browse dialog box to choose the sound file you want AllegroMail to play for this kind of event, select the file, then click the OK button to close the Select Sound dialog box and return to the System Settings dialog box. You may play the sound you've chosen with the controls shown to make sure the sound file you've chosen is the one you want to use.


Change the sound AllegroMail plays when email messages arrive

1.	Highlight Email Received in the list.

2.	Enable (check) the Select user-defined sound file checkbox.

3.	Click the Browse... button; AllegroMail displays a Select Sound dialog box.

4.	Use the browse dialog box to choose the sound file you want AllegroMail to play for this kind of event, select the file, then click the OK button to close the Select Sound dialog box and return to the System Settings dialog box. You may play the sound you've chosen with the controls shown to make sure the sound file you've chosen is the one you want to use.


Dialog box sample: User Profile Settings - Spelling tab


Dialog box sample: System Settings - Archive tab


Dialog box sample: Archive Folders


Dialog box sample: Restore Archived Items


Dialog box sample: Add to Address Book


Dialog box sample: Message Header


Dialog box sample: Edit User Profile


Dialog box sample: New Message


Dialog box sample: Recipient Information


Dialog box sample: AllegroMail Registration


Dialog box: Import messages wizard - Step 1

Click this icon to see a sample of this dialgog box

AllegroMail displays this dialog box when you choose the File/Import/Messages... menu item. You can use this wizard to import messages from another program or from a database. You may import messages from:

a Microsoft Access database (.MDB) file which you've exported from another program.

a dBase database (.DBF) file which you've exported from another program.

a copy of Microsoft Outlook98 or newer (but not Microsoft Outlook Express) installed on the same system on which AllegroMail is installed.

Choose the type of message database you'd like to import from and click the Next> button.


Dialog box sample: Import messages wizard - Step 1


Dialog box: Import messages wizard - Step 2

Click this icon to see a sample of this dialgog box

This is the second in a series of steps to guide you through importing messages into AllegroMail from a file created by another program. Choose the AllegroMail folder you'd like to import messages into and click the Next> button. The Inbox folder under Personal Folders is chosen by default. You may also import messages into a folder under Shared Folders.


Dialog box: Import messages Wizard - Step 3

Click this icon to see a sample of this dialog boxDialog box: Import messages wizard - Step 3

This is the third in a series of steps to guide you through importing messagess to AllegroMail from a file created by another program. Either type the path to the directory where AllegroMail can find the message file it should import or click the Browse... button to display an Import File dialog box which allows you to navigate to the file you want to import. After typing the filename and path or browsing for the file, click the Next> button.

Note	You won't see this step if you elected to import messages from a copy of Microsoft Outlook installed on this computer.


Dialog box: Import messages wizard - Step 4

click this icon to see a sample of this dialog boxDialog box: Import messages wizard - Step 4

This is the fourth in a series of steps to guide you through importing messages into AllegroMail from a file created by another program. You've completed all the steps required to import your messages from a file. Click the Finish button to import the contacts.


Dialog box sample: Import messages wizard - Step 2


Dialog box sample: Import messages wizard - Step 3


Dialog box sample: Import messages wizard - Step 4


Dialog box: Hyperlink

Click this icon to see a sample of the dialog box

AllegroMail displays this dialog box when you choose the Insert/Insert Hyperlink... menu item.

Select the hyperlink type with the Type drop-down list box. The available hyperlink types are:

[other]	file:	ftp:
gopher:	http:	https:
mailto:	news:	telnet:
wais:
Enter the URL for this hyperlink in the URL field.

Click the OK button to insert the hyperlink as specified and close this dialog box.

Click the Cancel button to close this dialog box without taking any action.


Dialog box: Picture

AllegroMail displays this dialog box when you choose the Insert/Insert Picture... menu item.

Type the path and file name of the picture you want to insert into the message in the Picture source field. If you're unsure of the path and file name, click the Browse button to navigate to the the picture you want to insert. You may use the following file formats:

.gif	.jpg	.bmp
.wmf	.xbm	.art
Use the Alternate text field to type the alternate text you want displayed if for some reason the image isn't available when your message is read. The alternate text is also displayed before the image is loaded. Visually impaired users often rely on software programs which read the alternate text verbally to assist them in understanding HTML documents.

Use the Alignment drop-down list box to control how the image is aligned with respect to the page and the text at the insertion point.

Not set	Left	Right
Texttop	Absmiddle	Baseline
Absbottom	Bottom	Middle
Top
Use the Border Thickness field to add a border to the image. Specify a width (in pixels) from 0 to 999.

Use the Horizontal field to add space to the sides of the image. Specify the amount of space (in pixels) from 0 to 999.

Use the Vertical field to add space to the top and bottom of the image. Specify the amount of space (in pixels) from 0 to 999.


Dialog box sample: Hyperlink


Toolbars

AllegroMail contains four types of toolbar: the Menu bar, the Standard toolbar, the Communications toolbar and the Formatting toolbar. You may instruct AllegroMail to either display or hide either the Standard or Communications toolbar with the View/Toolbars/Standard and the View/Toolbars/Communications menu items. When you choose either of these menu items, a checkmark next to it indicates that the current state of that toolbar is displayed; if no checkmark is visible, that toolbar is not displayed.

All of AllegroMail's toolbars are dockable.

Menu bar

Standard toolbar

Communications toolbar

Formatting toolbar

Print Preview toolbar


Toolbar: Standard toolbar

The following icons appear on the Standard toobar at some time or another:

Click this button to start a new email message. Produces the same dialog box as choosing the File/New/Email Message... menu item.

Click this button to create a new contact. Produces the same dialog box as choosing the File/New/Contact... menu item.

Click this button to print the currently selected email message or contact. Produces the same result as choosing the File/Print menu item but uses the current default settings for the printer and immediately prints the item.

Click this button to preview what the currently selected email message or contact would look like when printed. Produces the same window as choosing the File/Print Preview menu item.

Click this button to delete the currently selected email message or contact. Produces the same result as choosing the Edit/Delete menu item. The item is not actually deleted, but is moved to the Recycle Bin folder.

Click this button to move the currently selected email message or contact to a folder. Produces the same dialog box as choosing the Edit/Move to Folder menu item.

Click this button to find an email message or contact. Produces the same result as choosing the Tools/Find/Messages... menu item or  the Tools/Find/Contacts... menu item.

Click this button to save the current contact and close the contact dialog box.

Click this button to save the current new email message but leave it open for continued editing. A copy of the message is saved in the Drafts folder. Produces the same result as the File/Save menu item.

Click this button to save the current contact and display a blank contact dialog box in order to create a new contact.

This button appears on the standard toolbar when you're editing or creating a new contact. Click this button to create a new email message to the current contact. Produces the same result as choosing the File/Send... menu item.

This button appears on the standard toolbar when you're editing or creating a new contact. Click this button to create a new unaddressed email message which has a vCard file attachment containing the current contact's contact information. Produces the same result as choosing the File/Send as vCard... menu item.

Click this button to edit/view the previous item in the currently selected message or contact list. Produces the same result as choosing the View/Previous menu item.

Click this button to view the next item in the currently selected message or contact list. Produces the same result as choosing the View/Next menu item.

Click this button to insert a signature into the current new email message. If you've defined more than one signature, click the button to insert the default signature or click the arrow to view a list of defined signatures to choose from.

Click this button to enable editing of an existing email message. If you make changes to the message, you'll be prompted to save the changes when you close the message.

Click this button to insert a file as an attachment to the current email message. Produces the same result as the Insert/File Attachment menu item.

Click this button to set the importance level of this email message to High.

Click this button to set the importance level of this email message to Low.

Click this button to change the cursor to the What's This cursor. When the What's This cursor is displayed, click an item for a brief definition of that item's function.

Click this button to display the About AllegroMail dialog box.


Toolbar: Communications toolbar

The following buttons appear on the Communications toobar at some time or another:

Click this button to reply to the sender of the currently selected email message. Produces the same result as choosing the Actions/Reply to Sender... menu item.

Click this button to reply to the sender and all recipients of the currently selected email message. Produces the same result as choosing the Actions/Reply to All... menu item.

Click this button to forward the currently selected email message to a new recipient. A new email message is created which contains the contents of the selected message. Produces the same result as choosing the Actions/Forward... menu item.

Click this button to see the AllegroMail address book. Produces the same result as choosing the Tools/Address Book menu item.

Click this button to send and receive messages for all mail accounts associated with this user profile (produces the same results as the Tools/Send and Receive/All menu item). Click the arrow to see a list of mail accounts for this user profile then choose a mail account to send and receive messages for (produces the same results as the Tools/Send and Receive/<mail account> menu item)..


Click this button to add the selected recipient to your contacts.


vCard

vCard is an electronic business card. It's a file that contain much of the data available in your contact information for a person. AllegroMail supports both sending and receiving vCard files. If you want to pass along information about a contact to someone else by selecting a contact, right-clicking the contact and choosing Send as vCard to create a new email message with that person's contact information attached as a vCard file.


Open Email Window - General tab

Click this icon to see a sample of the window

This is the window AllegroMail displays when you open an existing email message.

Click an area of this picture where the cursor turns into a hand for more information about that area.


Window sample: Open Email


Open Email Window title bar


Open Email Window menu bar


Open Email Window toolbar


Open Email Window - Details tab

Click this icon to see a sample of the windowOpen Email Window - Details tab

This is the window AllegroMail displays when you open an existing email message.

Click an area of this picture where the cursor turns into a hand for more information about that area.


Main window title bar

The title bar is the top portion of the AllegroMail window and contains the following information and controls.

Window menu

Title bar text

Minimize button

Maximize button

Restore button

Close button


Main window menu bar


Main window message preview pane

This is the main window message preview pane.

This area allows you to preview the selected email message without opening it. If the message is longer than the available space in the preview pane, scroll bars are included to allow you to scroll through the entire message.

Note	This area of the AllegroMail main window is not used when a contact folder is selected in the tree control.


Main window preview to field
Main window preview pane To: field

This field displays the recipients of the email message being previewed (the ones listed in the To: field of the email message). If the email message included a display name, the display name is shown, otherwise the email address of the recipients is shown. If the recipient information is too long, only the first portion of it will be displayed. To see the complete recipient information, open the email message.


Main window preview pane From: field

This field displays the sender of the email message being previewed. If the email message included a display name, the display name is shown, otherwise the email address of the sender is shown.


Main window preview pane Subject field

This field displays the subject line of the email message being previewed. If the subject line is too long, only a portion of it may be shown. Open the email message to see the rest of the subject line.


Main window preview pane Attachment button

AllegroMail displays this button when the selected email message contains one or more file attachments. When you click this button, AllegroMail offers two submenus:Open Attachment and Save Attachments.

When you choose the Open Attachment option, AllegroMail displays the names of all files attached to the email message. Choose the attachment you'd like to open from the list and Windows launches the appropriate application program to open the file. If no program is registered with Windows as the default program for opening files of this type, Windows displays a dialog box which allows you to choose an application for this file.

When you choose the Save Attachments option, AllegroMail gives you the option of saving each attached file individually or of saving all attached files in the same directory.


Status bar (Item count/progress)

This portion of the AllegroMail status bar serves two functions:

the number of items in the currently selected folder

a progress bar which shows the progress of move, copy and delete functions.


Window menu

The window menu (sometimes called the control menu or system menu) button is located at the extreme left of the title bar. When you click this menu, AllegroMail displays a menu similar to the one shown here. Not all of these menu items will be available at any given time. Move and Size are tools that allow the window to be moved or resized with the keyboard instead of the mouse. Restore, Minimize, Maximize and Close are described below.

Use the window menu to access the Minimize, Maximize, Restore, Close, Move and Size Windows commands in a menu that drops down from the upper left corner of an application window.


Title bar text

The title bar text contains information of interest to you about AllegroMail. During normal operation, the title bar text displays the current folder and the name of the program (AllegroMail).


Minimize button

Use the Minimize button to reduce the window to a button on the taskbar without exiting the program; the program remains running but consumes less system resources. Click the taskbar button to open the window again.


Maximize button

Use the Maximize button to open the window to full screen so that it covers the entire desktop (except for the taskbar).

Note	If the Maximize button is not displayed on the title bar, the window is already in the maximized state and the Restore button is displayed in its place.


Restore button

Use the Restore button to return the window to the size it was before it was maximized.

Note	If the Restore button is not displayed on the title bar, the window is already in the restored state and the Maximize button is displayed in its place.


Close button

Use the Close button to exit the program.


Message list pane

This is the AllegroMail message list pane which is displayed when you have a folder containing messages selected in the tree.

You may sort the contents of the message list pane with the View/Sort by menu item or by clicking the column heading you want to sort by. The blue arrow indicates the column the display is currently sorted by and whether the sort is ascending or descending.

This arrow represents an ascending sort.

This arrow represents a descending sort.

Unread messages are identified by being shown in bold type. You may also change the color of the text displayed with message rules.

In addition, each message in the message list pane is shown with an icon. When you have a folder containing contacts selected, AllegroMail displays the contact list pane.


Menu bar

This is the AllegroMail menu bar. The AllegroMail main window and several other windows have a menu bar and its contents vary depending on which window you're looking at. This help topic contains links to information about all items that appear at some time or another on a menu bar.

File menu

Edit menu

View menu

Tools menu

Actions menu

Users menu

Insert menu

Format menu

Compose menu

Help menu


File menu

This topic links you to descriptions of the dialog boxes that AllegroMail displays when you choose a command on the File menu. You may not see all of these choices on the File menu but they all appear at one time or another depending on which window you're using and other conditions.

New/Email Message

New/Email Message Wizard

New/Contact

New/Contact Group

New/Folder

Open

Close All Items

Save

Save As...

Folder/Create Subfolder

Folder/Move <foldername>

Folder/Delete <foldername>

Folder/Rename <foldername>

Folder/Properties

Import/Contacts

Import/Messages

Export/Contacts

Export/Messages

Archive/Archive Options

Archive/Start Archive

Archive/Restore

Print

Print Preview

Print Setup

Properties

Exit


Edit menu

This topic links you to descriptions of the dialog boxes that AllegroMail displays when you choose a command on the Edit menu. You may not see all of these choices on the Edit menu but they all appear at one time or another depending on which window you're using and other conditions.

Select All

Move to Folder

Copy to Folder

Delete

Mark as Read

Mark as Unread

Mark All as Read

Classifications

Edit Message...

Cut

Copy

Paste


View menu

This topic links you to descriptions of the dialog boxes that AllegroMail displays when you choose a command on the View menu. You may not see all of these choices on the View menu but they all appear at one time or another depending on which window you're using and other conditions.

Sort By

Filter (when messages are selected)

Filter (when contacts are selected)

Previous Message

Next/Unread Message

Next/Read Message

Go to Folder...

Move Back

Move Forward

Activity Monitor...

Toolbars/Standard

Toolbars/Communications

Toolbars/Format

Status Bar

Message Header


Tools menu

This topic links you to descriptions of the dialog boxes that AllegroMail displays when you choose a command on the Tools menu. You may not see all of these choices on the Tools menu but they all appear at one time or another depending on which window you're using and other conditions.

Send

Receive

Send and Receive/All

Send and Receive/<mail account>

Browse Server/<mail account>

Address Book...

Signature...

Message Rules...

Execute Message Rules

Mail Accounts...

Find/Contacts

Find/Messages

Empty Recycle Bin

Database utilities/Compact Database

Database Utilities/Repair Database

System Settings...

User Profile Settings...

Spelling/Subject or Spelling/Message Body

Find Text...


Actions menu

This topic links you to descriptions of the dialog boxes that AllegroMail displays when you choose a command on the Actions menu. You may not see all of these choices on the Actions menu but they all appear at one time or another depending on which window you're using and other conditions.

New Email Message

Email Message Wizard

Reply to Sender...

Reply to All...

Forward...

Resend Message

Redirect Message...

Hang Up

Work Offline


Users menu

This topic links you to descriptions of the dialog boxes that AllegroMail displays when you choose a command on the Users menu. You may not see all of these choices on the Users menu but they all appear at one time or another depending on which window you're using and other conditions.

Logon User Profile...

User Profile Manager...


Insert menu

This topic links you to descriptions of the dialog boxes that AllegroMail displays when you choose a command on the Insert menu. You may not see all of these choices on the Insert menu but they all appear at one time or another depending on which window you're using and other conditions.

File Attachment...

Text from File...

Signature

Insert Hyperlink

Insert Picture


Format menu

This topic links you to descriptions of the dialog boxes that AllegroMail displays when you choose a command on the Format menu. You may not see all of these choices on the Format menu but they all appear at one time or another depending on which window you're using and other conditions.

Font

Paragraphs

Increase Indent

Decrease Indent


Compose menu

This topic links you to descriptions of the dialog boxes that AllegroMail displays when you choose a command on the Compose menu. You may not see all of these choices on the Compose menu but they all appear at one time or another depending on which window you're using and other conditions.

New Message

Reply to Sender

Reply to All

Forward

Redirect message


Help menu

This topic links you to descriptions of the dialog boxes that AllegroMail displays when you choose a command on the Help menu. You may not see all of these choices on the Help menu but they all appear at one time or another depending on which window you're using and other conditions.

Help Topics

Overview

What's This

Purchase AllegroMail...

Ordering Information...

Register AllegroMail...

About AllegroMail...


Contact list pane

This is the AllegroMail contact list pane which is displayed when you have a folder containing contacts selected in the tree.

Each item in the list is shown with an icon:

 indicates that the item is a contact.

 indicates that the item is a contact group.

You may sort the contents of the contact list pane with the View/Sort by menu item or by clicking the column heading you want to sort by. The blue arrow indicates the column the display is currently sorted by and whether the sort is ascending or descending.

This arrow represents an ascending sort.

This arrow represents a descending sort.

When you have a folder containing messages selected, AllegroMail displays the message list pane.


Dialog box: Find

Click this icon to see a sample of the dialog box

AllegroMail displays this dialog box when you choose the Tools/Find Text... menu item from the menu bar of an open message. Use this dialog box to find a word or text string in an email messge.

Type the text you'd like to find in the Find what: text box and click the Find Next button to begin the search. AllegroMail searches the email message and if the text is present, highlights it in the message. If you want to find the next occurrence of the same text, click the Find Next button again. If the text is not present in the message, AllegroMail displays a Finished searching the document message.

You may alter the way AllegroMail searches your message with the checkboxes and option buttons in this dialog box.

Enable (check) the Match whole word only checkbox if you want to find only whole words, not partial words. For example, you might want to enable this checkbox if you were searching this text for the word mail but didn't want to find every occurrence that was part of the word AllegroMail.

Enable (check) the Match case checkbox to instruct AllegroMail to only find matches where the case (capitalization) of the text string is exactly the same as the text you typed in the Find what: text box.

You may choose the direction AllegroMail searches with the Direction option buttons. Choose the Up option button to search upward from the current location of the cursor within the message; choose the Down option button to search downward from the current location of the cursor within the message


Dialog box sample: Find


Enable the When displaying full name place last name first checkbox if you want this contact to be listed in your contact list and address book alphabetized by last name.


Each folder can have its own archive settings. Choose a folder in the tree displayed and set your archive preferences for that folder.

Note	Archive preferences do not apply to subfolders; each folder or subfolder is completely separate.


Enable (check) this checkbox to instruct AllegroMail to archive the contents of this folder, then use the controls to set the age of items from this folder that you'd like AllegroMail to archive.


You may type a number in the field or use the arrow controls to choose a number from 1 to 90, then choose Days, Weeks or Months with the drop-down list box.


Choose the Move items to archive file (removes items from this folder) option button to instruct AllegroMail to move the archived items to the archive file then delete them from the original folder. The only copy of those items remaining will be in the archive file.


Choose the Copy items to archive file (leaves a copy of items in this folder) option button to instruct AllegroMail to copy the archived items to the archive file but leave the original items in the folder. This gives you an extra copy of the archived items.


Once you've set your archive preferences for a folder, click the Apply button to apply and save your preferences to the selected folder. You may now select another folder and set archiving preferences for it as well. If you set archive preferences for a folder and don't click the Apply button, the changes you've made will be discarded.


Type the name of the company or organization this mail account represents in the Organization text field. If this is your personal mail account, you may leave this field blank.


Enable (check) the Include this account when sending and receiving messages checkbox to instruct AllegroMail to send and receive mail for this account when you either manually or automatically send and receive messages. If this option is disabled, then mail will be sent and received for this account only when explicitly instructed.


Main window status bar2
Status bar (Filtering)

This portion of the AllegroMail status bar reports when the selected folder has filtering applied


Main window status bar3
Status bar (User)

This portion of the AllegroMail status bar reports the currently logged on user profile


Main window status bar4
Status bar (Send/Receive)

This portion of the AllegroMail status bar reports the send/receive status.


Main window status bar5
Status bar (Progress)

This portion of the AllegroMail status bar displays a progress bar that reports the progress of the current send/receive operation


Enable (check) the Include my business card when sending messages checkbox to attach a copy of your vCard business card to outgoing messages. Your vCard is stored as a contact in your AllegroMail address book.


When you enable the checkbox, you may choose a contact with this drop-down list box.


If you don't have a vCard or contact in the AllegroMail address book for your self, click the New... button. AllegroMail displays a Create New Contact dialog box which you may use to create and store your vCard/contact.


You may also click the Edit... button to edit the vCard/Contact selected with the drop-down list box.


If you want to view the allegromail.log file, click the View Log... button. AllegroMail opens the allegromail.log file with either Notepad or WordPad (depending on the size of the log file). The oldest log entries are at the beginning of the log file; scroll to the bottom of the log file to see the most recent entries.


Dialog box: Properties - vCard - General tab

Click this icon to see a sample of the dialog box

AllegroMail displays this dialog box when you open a vCard file attached to a message. The dialog box has four tabs:

General tab

Home tab

Work tab

Notes tab

In addition to the four tabs, there are three buttons on the dialog box:

Click the Add to Address book button to create a new AllegroMail contact containing the information included with this vCard file.

Click the Cancel button to close this dialog box.

Click the Help button to launch the AllegroMail help file and display this help topic.

The General tab displays name information as well as title, organization and department. It also displays all phone, fax, email, pager and web contact information included with the vCard file.


Dialog box: Create New/Modify Existing Contact - Details tab

Click this icont see a sample of the dialog box

Use this dialog box to create a new contact for your contact list or to modify an existing contact. This dialog box is where you fill out the details for your contact. When you've filled in all the details for the contact, click the Save and Close button on the toolbar. If you close the dialog box and haven't saved the information about your contact, AllegroMail prompts you to save it.

This dialog box has two tabs, the General tab and the Details tab.

Associate specific notes and documents with contact

Use this area to type notes related to this contact. In addition, you can insert pictures, file attachments, text from files (you may insert text from .TXT, .HTM or .HTML files) or hyperlinks related to the contact with the options on the Insert menu.

Prefered message sending format

Enable (check) the This contact can receive email messages sent only in plain text checkbox to instruct AllegroMail to only send messages to this contact in plain text format. This option is most useful when you're sending an email message to several recipients. It allows you to then instruct AllegroMail what the preferences are for each individual contact. When you enable this checkbox, choose from one of the two option buttons below to give AllegroMail explicit instructions as to how to send messages to the contact.

Choose the When messages are sent in HTML convert them to plain text option button to instruct AllegroMail to convert the message to plain text format only.

Choose the When messages are sent in HTML convert them to plain text and then attach the formatted message option button to instruct AllegroMail to convert the message to plain text format and also attach a copy of the HTML-formatted message to the message as a file attachment.


Calendar control

Use the left and right arrows to change the month, then click a date to select the day of the month.


What's This cursor

When you click the What's This button ( [image]), choose the Help/What's This menu item, the cursor changes to an arrow with a question mark as shown at the left. Click an item to get a brief description of that item's function.


Dockable

A dockable toolbar is one that can either be docked on an edge of the AllegroMail window or dragged off as a floating object. The illustration below is the Standard toolbar as it looks when it floats over some portion of the AllegroMail window. In order to make a toolbar float, click the handle on the left edge of the toolbar and drag the toolbar to where you'd like it to float. To dock the toolbar, click the title bar of the toolbar and drag it to one of the edges of the AllegroMail window.


Dialog box: Create New/Modify Existing Contact Group - Details tab

Click this icont see a sample of the dialog boxDialog box: Create New Contact Group - Details tab

Use this dialog box to create a new contact group for your contact list or to modify an existing contact group. This dialog box is where you add and remove contacts for the group. When you've set up the contact group, click the Save and Close button on the toolbar. If you close the dialog box and haven't saved the information about your contact group, AllegroMail prompts you to save it.

This dialog box has two tabs, the General tab and the Details tab.

Associate specific notes and documents with contact

Use this area to type notes related to this contact group. In addition, you can insert pictures, file attachments, text from files (you may insert text from .TXT, .HTM or .HTML files) or hyperlinks related to the contact group with the options on the Insert menu.


Print Preview

Click this icon to to see a sample of this window

AllegroMail displays this window when you choose the File/Print Preview menu item or when you click the Print Preview button on the toolbar. This window allows you to see what the selected  Use the controls on the Print Preview toolbar to change the view of the document or control printing of your document.


Window sample: Print Preview


Toolbar: Print Preview toolbar

The Print Preview toolbar contains the following controls:

Click this button to view the previous page.

Click this button to view the next page.

This drop-down list box controls the magnification of the previewed image. You may choose from the following magnfication settings:

250%	200%	150%	125%

100%	75%	50%	25%

Click this button to bring up the Page Setup dialog box which allows you to control the way your information is printed on the page.

Click this button to print the item being previewed.

Click this button to close the Print Preview window.

Click this button for What's This help about any control in this window.


Dialog box: Page Setup

Click this icon to see a sample of the dialog box

AllegroMail displays this dialog box when you choose the File/Page Setup... menu item or click the Page Setup button on the Print Preview toolbar.

The dialog box contains a preview area that shows an approximation of what a printed page would look like and that preview changes as you make changes to the controls on the dialog box.

Paper

Use the Size drop-down list box to select the paper size from the list of standard paper sizes supported by the default printer.

Use the Source drop-down list box to select the paper tray on your printer that the paper will be fed from.

Orientation

Choose either the Portrait or Landscape option button to instruct AllegroMail how to print the text on the page.

Margins (inches)

Use the Left, Right, Top and Bottom fields to set how much margin should be left between the printing and the edges of the page.


Dialog box sample: Page Setup


Dialog box: Using past trial period

Click this icon to see a sample of the dialog box

AllegroMail displays this dialog box when your trial period has expired.

Click the Register button to register your copy of AllegroMail with the information you received after purchasing a license for it.

Click the Ordering button to see information about how to order a license to continue using AllegroMail.

Click the Close button to close this dialog box.

Click the Uninstall button to remove AllegroMail from your computer.

Click the Purchase button to purchase a license to continue using Allegromail.


Dialog box sample: Using past trial period


Dialog box sample: Properties - vCard - General tab


Dialog box: Properties - vCard - Home tab

Click this icon to see a sample of the dialog box

AllegroMail displays this dialog box when you open a vCard file attached to a message. The dialog box has four tabs:

General tab

Home tab

Work tab

Notes tab

In addition to the four tabs, there are three buttons on the dialog box:

Click the Add to Address book button to create a new AllegroMail contact containing the information included with this vCard file.

Click the Cancel button to close this dialog box.

Click the Help button to launch the AllegroMail help file and display this help topic.

The Home tab displays home address information included with the vCard file.


Dialog box: Properties - vCard - Work tab

Click this icon to see a sample of the dialog box

AllegroMail displays this dialog box when you open a vCard file attached to a message. The dialog box has four tabs:

General tab

Home tab

Work tab

Notes tab

In addition to the four tabs, there are three buttons on the dialog box:

Click the Add to Address book button to create a new AllegroMail contact containing the information included with this vCard file.

Click the Cancel button to close this dialog box.

Click the Help button to launch the AllegroMail help file and display this help topic.

The Work tab displays work address information included with the vCard file.


Dialog box: Properties - vCard - Notes tab

Click this icon to see a sample of the dialog box

AllegroMail displays this dialog box when you open a vCard file attached to a message. The dialog box has four tabs:

General tab

Home tab

Work tab

Notes tab

In addition to the four tabs, there are three buttons on the dialog box:

Click the Add to Address book button to create a new AllegroMail contact containing the information included with this vCard file.

Click the Cancel button to close this dialog box.

Click the Help button to launch the AllegroMail help file and display this help topic.

The Notes tab displays any notes included with the vCard file.


Dialog box: Purchase AllegroMail

Click this icon to see a sample of the dialog box

AllegroMail displays this dialog box when you choose the Help/Purchase AllegroMail menu item. This dialog box offers you three methods of purchasing AllegroMail.

Click the Primary Purchase Location... button to launch your default web browser and display the AllegroMail purchase page from AllegroMail's primary web site.

Click the Secondary Purchase Location... button to launch your default web browser and display the AllegroMail purchase page from AllegroMail's secondary web site.

Click the Fax button to launch NotePad with the AllegroMail order form which you can edit, print out and fax to AllegroMail to complete your purchase.

Click the Close button to close the Purchase AllegroMail dialog box.


Dialog box sample: Purchase AllegroMail


Dialog box: Paragraph Format

Click this icon to see a sample of the dialog box

AllegroMail displays this dialog box when you choose the Format/Paragraphs... menu item as you're editing an HTML-formatted email message (either a new email message or a reply).

Alignment

Choose one of the three paragraph alignment option buttons to format the paragraph alignment of the current paragraph as left-aligned, right-aligned or centered.

Bullets

Choose one of the three bullet option buttons to format this paragraph and following paragraphs with your choice of bulleting options. Choose Numbers to create a sequence of numbered paragraphs, choose Bullets to create a sequence of bulleted paragraphs or choose None to create a sequence of normal paragraphs.

Note	This menu item is only available when you're editing an HTML-format message or the notes for a contact or contact group. It is not available with plain-text messages.

Click the OK button to accept the settings you made in this dialog box and format the selected paragraph as you chose.

Click the Cancel button to close the dialog box without making any changes to the paragraph format of the selected paragraph.


Monitor window

Click this icon to see a sample of the window

AllegroMail displays the Monitor window when you choose the View/Activity Monitor menu item. A checkmark next to the menu item indicates that AllegroMail displays the Monitor window when sending or receiving messages; no checkmark indicates that AllegroMail won't display the Monitor window when sending or receiving messages.

Click the thumbtack button to tell AllegroMail to keep the Monitor window visible at all times; the button changes to indicate that it's pushed. Click the thumbtack button again to tell AllegroMail to show the window only when sending and retrieving messages, then close when sending and retrieving is completed.

The heading area displays the operation currently or most recently performed.

The list area displays results and error messages. The items shown here are the items that AllegroMail writes into the log file if you've chosen to enable event logging. See the System Settings dialog box for details.

Click the Hide button to hide the Monitor window.

Click the Clear button to clear all messages from the list area. This does not remove those messages from the log file.


Window sample: Monitor window


Click the thumbtack button to tell AllegroMail to keep the Monitor window visible at all times; the button changes to indicate that it's pushed. Click the thumbtack button again to tell AllegroMail to show the window only when sending and retrieving messages, then close when sending and retrieving is completed.


The heading area displays the operation currently or most recently performed.


The list area displays results and error messages. The items shown here are the items that AllegroMail writes into the log file if you've chosen to enable event logging. See the System Settings dialog box for details.


Click the Hide button to hide the Monitor window.


Click the Clear button to clear all messages from the list area. This does not remove those messages from the log file.


Dialog box: Print Setup

Click this icon to see a sample of the dialog box

Use the Print Setup dialog box to set up your printer

Printer

Use the Name drop-down list box to select which printer you want to use to print documents from AllegroMail.

Once you've chosen the printer you want to use, you may change the settings for that printer with the Properties button.

Paper

Use the Size drop-down list box to select the paper size from the list of standard paper sizes supported by the default printer.

Use the Source drop-down list box to select the paper tray on your printer that the paper will be fed from.

Orientation

Choose either the Portrait or Landscape option button to instruct AllegroMail how to print the text on the page.


Dialog box sample: Print Setup


Dialog box: Print

Click this icon to see a sample of the dialog box

AllegroMail displays this dialog box when you choose the File/Print menu item.

Choose the printer you'd like to use to print the selected item from the Name drop-down list box. This list box contains a list of all printers that have been installed on your system.

Click the Properties button to configure the selected printer. AllegroMail instructs your system to display a dialog box that was installed with your printer. Since AllegroMail doesn't provide that dialog box, you must use the help tools available in that dialog box to get instructions for its settings.

The Status field displays the current status of the printer. This information was retrieved by Windows when AllegroMail displayed this dialog box.

The Type field displays the type of printer as it was described by the manufacturer in the installation software and was retrieved by Windows when AllegroMail displayed this dialog box.

The Comment field displays comments that you or your network administrator added when the selected printer was installed. This information was retrieved by Windows when AllegroMail displayed this dialog box.

Choose the Print range you'd like to use from the available options. This lets you specify whether to print the entire document, specific pages or a selected portion. Not all options will be available every time you want to print something.

Choose the All option button to print the entire document.

Choose the Pages option button to limit the printed output to only specific pages. When you choose this option, type the number of the first page you'd like to print in the from field and type the number of the last page you'd like to print in the to field.

Choose the Selection option button to print only the portion of the text that you've highlighted with the mouse. You must highlight the text before choosing the File/Print menu item in order to use this option.

Specify the number of copies you'd like to print with the Number of copies control. You may either type the number in the field or use the spin controls to select a number of copies. If you choose more than one copy, check (enable) the Collate checkbox if you want the printer to print multi-page documents as collated sets. If the Collate checkbox is cleared, AllegroMail prints all copies of page 1, then all copies of page 2, etc. and you must collate them yourself.

Click the OK button to print the requested document and close this dialog box; click the Cancel button to cancel printing and close this dialog box.


Dialog box sample: Print


File/Archive/Start Archive menu item

When you choose the File/Archive/Start Archive menu item, AllegroMail asks you to confirm that you'd like it to begin the archiving process. Click Yes to begin archiving, click No to cancel. You may set up archiving options with the System Settings dialog box.


File/Folder/Delete <foldername> menu item

Use the File/Folder/Delete <foldername> menu item to delete the currently selected folder. Any items in the folder are placed in the Recycle Bin and the folder is deletted.


File/Properties menu item

When you choose the File/Properties menu item, AllegroMail displays a Properties dialog box for the selected item. For more information, see the following topics.

Dialog box: Properties - Contact

Dialog box: Properties - Folder

Dialog box: Properties - Message

Dialog box - vCard - General tab


File/Exit menu item

Choose the File/Exit menu item to shut down AllegroMail. AllegroMail asks if you want to permanently delete items from the Recycle Bin. Answer Yes to delete the contents of the Recycle Bin, answer No to leave all items in the Recycle Bin. In either case, after choosing an option, AllegroMail is shut down.


File/Folder/Rename <foldername> menu item

When you choose the File/Folder/Rename <foldername> menu item, AllegroMail highlights the folder name in the navigation tree and you may type a new name to replace the highlighted text. You may also click in the outlined area and edit the existing folder name. Click another item or press the {Enter} key to accept the changed name and end editing.


Dialog box: Save As

Click this icon to see a sample of the dialog box

AllegroMail displays this dialog box when you choose the File/Save As... menu item. This allows you to save the selected contact or message as a file on your computer. Use the controls in the dialog box to browse to the location where you'd like the file stored, Depending on the item selected you may have different options available in the Save as type drop-down list box.


Dialog box sample: Save As


File/Close All Items menu item

When you choose the File/Close All Items menu item, AllegroMail closes all open message and contact windows.


File/Open menu item

When you choose the File/Open menu item, AllegroMail opens the selected contact, contact group or message in a separate window. For more information, see the following topics:

Open email message

Contact

Contact group


Insert/File Attachment menu item

Click this icon to see a sample of the dialog box

Choose the Insert/File Attachment... menu item or click the button shown here to insert a file into your email message. You may insert any kind of file and it will be delivered to the recipient.


Dialog box sample: Insert Attachment


File/Save menu item

Choose the File/Save menu item to save your changes to a new or existing message or contact without closing the window. If you're editing a new message, the message is saved in the Drafts folder. If you're editing a contact, the contact is saved in the Contacts folder. When you're editing a new message, the Standard toolbar contains the button shown here.


Edit/Select All menu item

Use the Edit/Select All menu item to select all text in the current window.


Edit/Move to Folder menu item

Choose the Edit/Move to Folder menu item to move the selected message, contact or folder to a destination folder. AllegroMail displays the Select Folder dialog box. Choose the folder you'd like to move the selected item into and click the OK button.


Edit/Copy to Folder menu item

Choose the Edit/Copy to Folder menu item to copy the selected message, contact or folder to a destination folder. AllegroMail displays the Select Folder dialog box. Choose the folder you'd like to copy the selected item into and click the OK button.


Edit/Delete menu item

Choose the Edit/Delete menu item to delete the currently selected message, contact, contact group or folder. Deleted items are placed in the Recycle Bin folder where they remain until the Recycle Bin folder is emptied.


Edit/Mark as Read menu item

When you choose the Edit/Mark as Read menu item, AllegroMail marks all currently selected messages in the message list pane as read.


Message icons

Each message in the message list pane is shown with an icon. The list below identifies the meanings of the twelve possible icons.

Unread messages	Read messages
	An unread message of normal importance.		A read message of normal importance.
	An unread message of high importance.		A read message of high importance.
	An unread message of low importance.		A read message of low importance.
	An unread message of normal importance with a file attachment.		A read message of normal importance with a file attachment.
	An unread message of high importance with a file attachment.		A read message of high importance with a file attachment.
	An unread message of low importance with a file attachment.		A read message of low importance with a file attachment.


Edit/Mark as Unread menu item

When you choose the Edit/Mark as Unread menu item, AllegroMail marks all currently selected messages in the message list pane as unread.


Edit/Mark All as Read menu item

When you choose the Edit/Mark All as Read menu item, AllegroMail marks all messages in the message list pane as read.


Edit/Edit Message... menu item

When you choose the Edit/Edit Message... menu item, AllegroMail permits you to make changes to the currently open message. If you make any changes to the message, AllegroMail prompts you to save the changes when you close the message.


Edit/Cut menu item

Use the Edit/Cut menu item to remove text from its current location so you can place it in another part of the document. When you cut text, AllegroMail places it on the Windows Clipboard. You can use the Edit/Paste menu item to insert it into another place in your document or you can paste it into a document created with another application.

1.	Select the text you want to delete.

2.	To remove text so that you can place it in a different place, choose the Edit/Cut menu item or use the keyboard shortcut {Ctrl}+{V}.


Edit/Paste menu item

Use the Edit/Paste menu item to insert text from the Windows Clipboard into your document at the current cursor location.


Edit/Copy menu item

Use the Edit/Copy menu item to copy text from its current location so you can place it in another part of the document. When you copy text, AllegroMail places a copy of it on the Windows Clipboard. You can use the Edit/Paste menu item to insert it into another place in your document or you can paste it into a document created with another application.

1	Select the text you want to copy.

2	To copy text so that you can place it in a different place, choose the Edit/Copy menu item.


Keyboard shortcut keys

Many of the AllegroMail menu items have keyboard shortcuts which you can use instead of the menus. Shortcut keys (highlighted in this illustration with blue text) are keystroke combinations you can use to directly access the menu command. For example, press and hold the {Ctrl} key and then press the {X} key to carry out the Edit/Cut command. In addition, you can also access any menu item with accelerator keys (highlighted in this illustration with red).


Keyboard accelerator keys

You can select any menu command on the menu bar with the keyboard. Press {Alt} to select the menu bar. Press the letter that is underlined in the menu name that contains the command you want. In the menu that appears, press the letter underlined in the command name that you want. For example, press {Alt} then {E} then {U} to select the Edit/Cut menu item. The underlined letters (highlighted in red in this illustration) are called accelerator keys. AllegroMail also has what are called shortcut keys (highlighted in blue in this illustration).


Tools/Send menu item

Choose the Tools/Send menu item to immediately send new messages that you've created. When messages are sent, they're marked as read and moved from the Outbox folder to the Sent Items folder (unless you have a message rule instructing AllegroMail to do something else with them).

See also:

Tools/Send and Receive All menu item

Tools/Receive menu item

Tools/Send and Receive/<mail account> menu item


Tools/Receive menu item

Choose the Tools/Receive menu item to immediately receive new messages for all mail accounts. When messages are received, they're marked as unread and placed in the Inbox folder (unless you have a message rule instructing AllegroMail to do something else with them).

See also:

Tools/Send menu item

Tools/Send and Receive/All menu item


Tools/Send and Receive/All menu item

Choose the Tools/Send and Receive/All menu item to immediately send new messages that you've created and to immediately receive new messages for all mail accounts.

When messages are sent, they're marked as read and moved from the Outbox folder to the Sent Items folder (unless you have a message rule instructing AllegroMail to do something else with them).

When messages are received, they're marked as unread and placed in the Inbox folder (unless you have a message rule instructing AllegroMail to do something else with them).

See also:

Tools/Send menu item

Tools/Receive menu item

Tools/Send and Receive/<mail account> menu item


Tools/Send and Receive/<mail account> menu item

Choose the Tools/Send and Receive/All menu item to immediately send new messages that you've created and to immediately receive new messages for the selected mail account.

When messages are sent, they're marked as read and moved from the Outbox folder to the Sent Items folder (unless you have a message rule instructing AllegroMail to do something else with them).

When messages are received, they're marked as unread and placed in the Inbox folder (unless you have a message rule instructing AllegroMail to do something else with them).

See also:

Tools/Send menu item

Tools/Receive menu item

Tools/Send and Receive/All menu item


Tools/Execute Message Rules menu item

Choose the Tools/Execute Message Rules menu item to instruct AllegroMail to immediately execute all message rules.


Tools/Database Utilities/Compact Database menu item

Choose the Tools/Database Utilities/Compact Database menu item to instruct AllegroMail to compact your AllegroMail database. Using this utility on a regular basis helps AllegroMail to quickly and efficiently access your saved messages and contacts. In general, the greater the volume of messages through your mail accounts, the more often you should use this utility. We recommend that you use this utility at least once a month.


Tools/Empty Recycle Bin menu item

Choose the Tools/Empty Recycle Bin menu item to permanently delete items that were moved to the Recycle Bin folder when you instructed AllegroMail to delete them. As a precautionary measure, this menu item is not available unless you choose the Recycle Bin folder in the navigation tree.


Dialog box: Spell Check

Click this icon to see a sample of the dialog box

AllegroMail displays the Spell Check dialog box when you choose the Tools/Spelling/Subject menu item or the Tools/Spelling/Message Body menu item. AllegroMail also displays the Spell Check dialog box when you click the Send button in a new email message window if you've enabled the automatic spell check preference in your User Profile settings. If AllegroMail's spell checker goes through the text and doesn't find any misspelled words or words it doesn't know, it displays the message shown here, otherwise it displays the Spell Check dialog box.

AllegroMail's spell checker uses two dictionaries to check the spelling of words in your message. The standard dictionary is included with AllegroMail and a custom dictionary. AllegroMail stores custom dictionary entries in the %systemroot%\system\allegromail.dic file. You can add entries to the custom dictionary from this dialog box or with the Custom Dictionary... button on the Spelling tab of the User Profile settings dialog box.

When AllegroMail's spell checker encounters a word that isn't in the standard or custom dictionary, it displays the unknown word in the Not in dictionary field. Then the spell checker searches through both dictionaries and displays a list of possible alternative words in the Suggestions list box. The suggestions are presented in alphabetic order and the spell checker selects the first item in the list and copies it to the Change to field.

If you want the spell checker to accept the word exactly as you typed it, you have three options:

Click the Ignore button to tell the spell checker to accept this word exactly as you typed it for this one time.

Click the Ignore All button to tell the spell checker to accept this word exactly as you typed it for every occurrence in this message.

Click the Add button to tell the spell checker to accept this word exactly as you typed it and to add the word to your custom dictionary. Once the word has been added to your custom dictionary, AllegroMail will know the word and won't consider it to be a misspelling.

If the word is misspelled and you want to change it, you may either edit the contents of the Change to field or you may select an alternative word by clicking one of the words in the Suggestions list box. If you click a word in the Suggestions list box, the spell checker copies that word to the Change to field. Once word in the Change to field is as you want it, you have two options:

Click the Change button to tell the spell checker to replace the misspelled word with the contents of the Change to field for this one time.

Click the Change All button to tell the spell checker to replace every occurrence of this misspelled word in this message with the word in the Change to field.


Dialog box sample: Spell Check


View/Sort By menu item

The View/Sort By menu item provides several options for sorting the items displayed in the message list or contact list and they vary depending on whether you're viewing the message list pane or the contact list pane.

Message list

When you're viewing the message list pane, AllegroMail provides the following sorting options:

Sort by/From

Sort by/Subject

Sort by/Received

Sort by/Ascending or Sort by/Descending

Contact list

Sort by/Name

Sort by/Company

Sort by/Job Title

Sort by/Created

Sort by/Ascending or Sort by/Descending


Sort by/From

Choose the Sort by/From option to sort the message list pane by the contents of the From field of the messages displayed.


Sort by/Subject

Choose the Sort by/Subject option to sort the message list pane by the contents of the Subject field of the messages displayed.


Sort by/Received

Choose the Sort by/Received option to sort the message list pane by the contents of the Received field of the messages displayed.


Sort by/Name

Choose the Sort by/Name option to sort the contact list pane by the contents of the Name field of the contacts displayed.


Sort by/Company

Choose the Sort by/Company option to sort the contact list pane by the contents of the Company field of the contacts displayed.


Sort by/Job Title

Choose the Sort by/Job Title option to sort the contact list pane by the contents of the Job Title field of the contacts displayed.


Sort by/Created

Choose the Sort by/Created option to sort the contact list pane by the contents of the Created field (the time and date the contact was first created) of the contacts displayed.


Sort by/Ascending or Sort by/Descending

In addition to the primary sort (From, Subject or Received) choose a secondary sort. You may sort the list in ascending order or in descending order.


View/Status Bar menu item

Choose the View/Status Bar menu item to toggle the display of the status bar (shown below) in the AllegroMail main window.

Click an area of this picture where the cursor turns into a hand for more information about that area.


View/Previous Message menu item

Choose the View/Previous Message menu item to view the previous message in the message list pane.


View/Next/Unread Message menu item

Choose the View/Next/Unread Message menu item to to view the next unread message in the message list pane.


View/Next/Read Message menu item

Choose the View/Next/Read Message menu item to to view the next read message in the message list pane.


Tools/Database Utilities/Repair Database menu item

Choose the Tools/Database Utilities/Repair Database menu item only if AllegroMail is reporting indexing errors. Indexing errors may occur if AllegroMail terminates abnormally but this is very unlikely.


Actions/Reply to Sender... menu item

Choose the Actions/Reply to Sender... menu item or the Compose/Reply to Sender... menu item to reply to the currently selected message. AllegroMail creates a new email message reply addressed to the original sender. You may choose to have AllegroMail automatically include the original message in the reply with the Tools/User Profile Settings menu item.


Actions/Reply to All... menu item

Choose the Actions/Reply to All... menu item or the Compose/Reply to All... menu item to reply to the currently selected message. AllegroMail creates a new email message reply addressed to the original sender and all recipients. You may choose to have AllegroMail automatically include the original message in the reply with the Tools/User Profile Settings menu item.


Actions/Forward... menu item

Choose the Actions/Forward... menu item or the Compose/Forward... menu item to forward the currently selected message to another contact. AllegroMail creates a new email message. You may choose to have AllegroMail automatically include the original message with the Tools/User Profile Settings menu item.


Actions/Redirect Message... menu item

Choose the Actions/Redirect Message... menu item or the Compose/Redirect Message... menu item to send the message to another contact as if it were sent by the originating sender. This action differs from forwarding in that the From and Reply to fields contain the same address as the original message so that it appears that the message was sent by the original sender. This is useful if you want someone else to reply to the original sender.


Actions/Hang Up menu item

Choose the Actions/Hang Up menu item to disconnect your dial-up networking modem connection.


Actions/Work Offline menu item

Choose the Actions/Work Offline menu item to tell AllegroMail that your computer is not connected to the internet and it isn't possible to send and receive mail. This prevents AllegroMail from trying to connect to your mail account servers for automatic send and receive functions.


Insert/Insert Hyperlink menu item

Use the Insert Hyperlink menu item to insert a hyperlink into your message at the insertion point. You must have some text selected in order to use this function. When you choose this menu item, AllegroMail displays the Hyperlink dialog box. This command is only available when editing an HTML-formatted message or when editing the notes associated with a contact or contact group.


Insert/Insert Picture menu item

Use the Insert Picture menu item to insert a picture into your message at the insertion point. When you choose this menu item, AllegroMail displays a Picture dialog box. This command is only available when editing an HTML-formatted message or when editing the notes associated with a contact or contact group.


Insert/Text from File... menu item

Choose the Insert/Text from File... menu item to insert text from a file you've saved into your message or into the notes associated with a contact or contact group. When you choose this menu item, AllegroMail displays an Insert Text File dialog box.


Dialog box: Insert Text File

Click this icon to see a sample of the dialog box

AllegroMail displays this dialog box when you choose the Insert/Text from File menu item. Use this dialog box to browse to and choose a text file (a file saved with a .TXT file extension) to insert into the current message or notes associated with a contact or contact group. If you have text that you use frequently, use your word processing software to create the text and then save it as a text file. See your word processor's documentation to learn how to save a text file.


Dialog box sample: Insert Text File


Insert/Signature menu item

Choose the Insert/Signature menu item to insert your default signature into the current message. If you have more than one signature defined, the menu is expanded and lists each signature by name.

See also:

Dialog box: Signature


Dialog box: Font

AllegroMail displays the Font dialog box when you choose the Format/Font menu item. Use this dialog box to change the font (typeface) settings of selected text or text beginning at the insertion point (where the text cursor is blinking). The Sample area of the dialog box shows you how the text will look as you make changes with the controls in the dialog box.

Note	This menu item is only available when you're editing an HTML-format message or the notes for a contact or contact group. It is not available with plain-text messages.

Choose the font name from among the fonts installed on your computer with the Font list box.

Choose the font style from the Font Style list box. Most fonts are available with the following styles:

Regular

Bold

Italic

Bold Italic

Specify the size of the characters with the Size list box or type the desired size (in points) in the field.

Enable (check) the Underline checkbox if you want the text to be underlined.

If you want the text to be a special color, choose the color from the Color drop-down list box or click the color palette button for a wider range of options.


Format/Increase Indent menu item

Choose the Format/Increase Indent menu item to move the left edge of the current paragraph to the right.

Note	This menu item is only available when you're editing an HTML-format message or the notes for a contact or contact group. It is not available with plain-text messages.


Format/Decrease Indent menu item

Choose the Format/Decrease Indent menu item to move the left edge of the current paragraph to the left.

Note	This menu item is only available when you're editing an HTML-format message or the notes for a contact or contact group. It is not available with plain-text messages.


Help/Help Topics menu item

When you choose the Help/Help Topics menu item, AllegroMail displays the Help Topics window which has three tabs:

Click the Contents tab to browse through topics by category. The author of this help file thoughtfully created a table of contents which should help you find the most common topics.

Click the Index tab to see a list of index entries; either type the word you're looking for or scroll through the list. We've cross-referenced many of the topics to make it easier for you to find the topic you need.

Click the Find tab to search for words or phrases that may be contained in a help topic. Use this tab to find any occurrence of a word in the entire help file.


Dialog box sample: Help Topics - Contents tab


Dialog box sample: Help Topics - Index tab


Dialog box sample: Help topics - Find tab


Help/What's This menu item

Choose the Help/What's This menu item or click [image] on the title bar or [image] on the toolbar with the left mouse button; when the cursor changes shape to an arrow with a question mark [image] click the object you would like help with. The help system pops up a definition of the object.


Help/Ordering Information... menu item

When you choose the Help/Ordering Information... menu item, AllegroMail launches your default web browser to display the AllegroMail pricing and ordering information page.


Help/Overview menu item

When you choose the Help/Overview menu item, AllegroMail displays the Overview help page which describes the various AllegroMail features and provides links to help you get started.


Closes this dialog box.


Closes this dialog box.


Click this button to purchase AllegroMail over the internet from the primary AllegroMail purchase location.


Click this button to purchase AllegroMail over the internet from the secondary AllegroMail purchase location.


Click this button to bring up a window with the AllegroMail purchase form which you can print out and fax to place your order to purchase AllegroMail.


Dialog box: Enter Signature - Mail Accounts tab

When sending messages it can be time consuming to have to personally sign each and every one. AllegroMail makes this process simple, by providing an automatic way to append a personalized signature to the end of each message. You can have one or more signatures predefined and ready to use. Use this dialog box to enter a signature to be added to the list of signatures you can use for your email messages and choose which mail accounts you'd like to associate the signature with.

The Enter Signature dialog box has two tabs, the General tab and the Mail Accounts tab.

The Mail Accounts tab lists all mail accounts associated with this user profile. Select the mail accounts you'd like this signature to be associated with.


Dialog box sample: Enter Signature - Mail Accounts tab


Dialog box sample: Properties - vCard - Notes tab


Dialog box sample: Properties - vCard - Home tab


Dialog box sample: Properties - vCard - Work tab


UserProfileSettings_WT55
Enable (check) the Close original message when replying to or forwarding an item checkbox to instruct AllegroMail to close an open message when you reply to it or forward it to someone.


Specifies that you're going to use a local-area network (LAN) to connect to your mail server. Use this option if you also want to manage your dial-up network connection yourself instead of having AllegroMail handle it.


Click the Custom Dictionary... button to edit the custom dictionary used with the spell checker. AllegroMail stores custom dictionary entries in the %systemroot%\system\allegromail.dic file.


Dialog box: Browse Server

Click this icon to see a sample of the dialog box

When you choose the Tools/Browse Server/<mail account> menu item, AllegroMail connects to the mail server for the selected account, downloads a list of messages on the mail server and displays a Browse Server dialog box which lists those messages.

The Browse Server dialog box displays five types of information about each message on the mail server:

Action	The Action column displays the action you want to take for this message.

From	The From column displays the display name of the sender of the message. If the sender doesn't use a display name, the sender's email address is displayed.

Subject	The Subject column displays the subject of the email message as the sender typed it.

Received	The Received column displays the date and time the message was received by your server.

Size (bytes)	The Size (bytes) column displays the size of each message in bytes.

You can sort the way the messages are listed by clicking the column heading of the column you'd like to sort the list by.

This dialog gives you the opportunity to make a decision about every message without having to download the messages. For each message, you can choose one of three options: Delete, Download or Leave. The default for all messages is Download.

If you want to delete a message without downloading it, select the message and click the Delete button. AllegroMail changes the action setting shown in the Action column to Delete and changes all the text for the message to red. When you click the OK button, AllegroMail will permanently delete the message.

If you want to leave the message on the server for later, select the message and click the Leave button. AllegroMail changes the action setting shown in the Action column to Leave and changes all the text for the message to black. When you click the OK button, AllegroMail will leave the message on the mail server without downloading it.

If you want to download the message, select the message and click the Download button. AllegroMail changes the action setting shown in the Action column to Download and changes all the text for the message to blue. When you click the OK button, AllegroMail downloads all messages marked Download.

You can change the settings for any message as many times as you like; AllegroMail doesn't do anything until you click the OK button.

Click the OK button to take all the actions set, click the Cancel button to close the dialog box without taking any action at all.


Dialog box sample: Browse Server


The Browse Server dialog box displays five types of information about each message on the mail server:

Action	The Action column displays the action you want to take for this message.

From	The From column displays the display name of the sender of the message. If the sender doesn't use a display name, the sender's email address is displayed.

Subject	The Subject column displays the subject of the email message as the sender typed it.

Received	The Received column displays the date and time the message was received by your server.

Size (bytes)	The Size (bytes) column displays the size of each message in bytes.


If you want to delete a message without downloading it, select the message and click the Delete button. AllegroMail changes the action setting shown in the Action column to Delete and changes all the text for the message to red. When you click the OK button, AllegroMail will permanently delete the message.


If you want to leave the message on the server for later, select the message and click the Leave button. AllegroMail changes the action setting shown in the Action column to Leave and changes all the text for the message to black. When you click the OK button, AllegroMail will leave the message on the mail server without downloading it.


If you want to download the message, select the message and click the Download button. AllegroMail changes the action setting shown in the Action column to Download and changes all the text for the message to blue. When you click the OK button, AllegroMail downloads all messages marked Download.


Click the OK button to take all the actions set.


Click the Cancel button to close the dialog box without taking any action at all.


Dialog box sample: Paragraph Format


Alignment

Choose one of the three paragraph alignment option buttons to format the paragraph alignment of the current paragraph as left-aligned, right-aligned or centered.

Left-aligned sample

Right-aligned sample

Centered sample


Bullets

Choose one of the three bullet option buttons to format this paragraph and following paragraphs with your choice of bulleting options. Choose Numbers to create a sequence of numbered paragraphs, choose Bullets to create a sequence of bulleted paragraphs or choose None to create a sequence of normal paragraphs.

1.	Numbers sample

Bullets sample

None sample


Click the OK button to accept the settings you made in this dialog box and format the selected paragraph as you chose.


Click the Cancel button to close the dialog box without making any changes to the paragraph format of the selected paragraph.


Choose the Restore items into the current folder option button to instruct AllegroMail to restore items from the archive into the folder currently selected in the tree.


Choose the Restore items into the folders from which they were archived option button to instruct AllegroMail to put the restored items right back where they came from.


Use the tree controls to choose the folder you'd like AllegroMail to restore the archived items into.


Choose the Replace duplicates with items being restored option button to instruct AllegroMail to replace any existing duplicate items in the destination folder with items from the archive file.


Choose the Allow duplicated to be created option button to instruct AllegroMail to create a second item if there's already a duplicate in the destination folder.


Choose the Do not restore duplicate items option button to instruct AllegroMail to skip any duplicate items in the archive file and not restore them at all.


Click the OK button to accept the settings you made in this dialog box and restore archived items as you directed.


Click the Cancel button to close the dialog box without restoring any archived items.


Choose the character you want to use to indent the original message text. You may choose:

> (greater than symbol)

| (vertical line)

: (colon)


Enable (check) the Append signature to the end of new messages checkbox to instruct AllegroMail to automatically append the default signature to all new messages.


Click the Signatures button to display the Signature dialog box which allows you to manage your signatures.


Enable (check) the Append signature when replying to a message checkbox to instruct AllegroMail to insert your default signature at the end of replies you make to email messages you've received.


Enable (check) the Display email addresses when replying to or forwarding an item to instruct AllegroMail to show the actual email addresses from the quoted message; if this option is disabled (unchecked), AllegroMail shows only the display name if it was included in the original message.


Click the Custom Dictionary... button to edit the custom dictionary used with the spell checker. AllegroMail stores custom dictionary entries in the %systemroot%\system\allegromail.dic file.


Click the Default button to make AllegroMail the default email client for your computer. The Default button is active if AllegroMail is not the default email client for this computer. When AllegroMail is the default email client, other applications will start AllegroMail when you click an email link on a web page or use the mail command in your browser or in another application.


Enable (check) the Archive every [image] days checkbox to instruct AllegroMail to automatically execute your archive preferences at the chosen frequency. You may either type a value in the text field or use the arrows to increment or decrement the number of days between archive operations. When this checkbox is enabled, the rest of the controls on this tab are active; otherwise, they're disabled.


Enable (check) the Prompt before archiving checkbox to instruct AllegroMail to ask your permission before beginning archive operations. AllegroMail begins archiving operations immediately after being launched. If you want to begin working immediately and not wait for archiving to complete, you may postpone it until the next time you launch AllegroMail.


AllegroMail stores its archive file by default as C:\Program Files\RhinoSoft.com\AllegroMail\AllegroMail.ach but you may choose your own directory and file name if you desire. If you choose a new file name, AllegroMail will save the archive file with the .ach extension in the chosen directory. Click the Browse... button to choose a different directory. AllegroMail displays an Archive As dialog box. Navigate to the directory of your choice and type the file name you want AllegroMail to use for its archve in the File Name field, then click the OK button.

Note	The default storage path for your archive file is C:\Program Files\RhinoSoft.com if you accepted the default installation path when you installed AllegroMail. If you chose a different directory to install AllegroMail then the default path for your archive file will be the AllegroMail home directory you specified.


Once you've set your archiving preferences, click the Folder Archive Options button to set archiving preferences for your AllegroMail folders. AllegroMail displays an Archive Folders dialog box.


Window sample: Microsoft Outlook Express main window


Window sample: Address Book window


Dialog box sample: Address Book Export Tool


Dialog box sample: CSV Export


Dialog box sample: CSV Export (2)


Dialog box sample: Outlook Import and Export Wizard


Dialog box sample: Outlook Export to a file


Dialog box sample: Outlook Export to a file 2


Dialog box sample: Outlook Export to a file 3


Dialog box sample: Outlook Export to a file 4


Window sample: Netscape Address Book


Dialog box sample: Export Messages - Step 3


Message rules: When the message was from the specified account
When the message was from the specified account

When you choose this type of message, the lower part of the Rules Wizard dialog box changes to show a drop-down list box similar to the one shown. Choose the mail account you want this message rule to apply to.

AllegroMail examines the message and if the message is from the mail account you chose, the condition is true. If this is the only condition, the rule will be applied; if there is more than one condition, all conditions must be met for the rule to be applied.

If this is the only condition you want this message rule to apply to, click the Next> button. If there are other conditions you want this rule to apply to, set the parameters for those conditions as well then click the Next> button.


Dialog box sample: Picture


Picture format - .gif

.gif (Graphics Interchange Format) format pictures are compressed raster-type bitmap images. Some versions of .gif images may contain a sequence of images which are displayed to provide a short animation.


Picture format - .jpg

.jpg (Joint Photographic Experts Group) format images are compressed raster-type images.


Picture format - .bmp

.bmp (bitmap) images are raster-type images


Picture format - .wmf

.wmf (Windows MetaFile) images may contain raster images or operating system commands used to draw an image.


Picture format - .xbm

.xbm images are images stored in the MIME "X11" bitmap image format.Your humble technical writer has never encountered this type of image before so it's either obsolete or bleeding edge.


Picture format - .art

.art images are another file format for images. They may be one of the following:

Xara Studio drawing

Canon Crayola art

Clip Art

Ray Tracer file

First Publisher Raster graphic

AOL Image file compressed using the Johnson-Grace compression algorithm


Alignment - Not set

This option indicates that the alignment option was not set.


Alignment - Left

Choose this option to align the image with the left margin, allowing text to wrap around the image.


Alignment - Right

Choose this option to align the image with the right margin, allowing text to wrap around the image.


Alignment - Texttop

Choose this option to align the top of the image with the top of the surrounding text.


Alignment - Absmiddle

Choose this option to align the middle of the image with the middle of the line of text.


Alignment - Baseline

Choose this option to align the bottom of the image with the baseline of the text.


Alignment - Absbottom

Choose this option to align the bottom of the image with the bottom of the line of text.


Alignment - Bottom

Choose this option to align the bottom of the image with the bottom of the text.


Alignment - Middle

Choose this option to align the middle of the image with the baseline of the text.


Alignment - Top

Choose this option to align the top of the image with the top of the text.


Shows the first name of the person represented by this vCard.


Shows the middle name (if present) of the person represented by this vCard.


Shows the last name of the person represented by this vCard.


Shows the display name (if present) of the person represented by this vCard.


Shows the job title (if present) of the person represented by this vCard.


Shows the organization or company (if present) of the person represented by this vCard.


Shows the department (if present) of the person represented by this vCard.


Shows the complete home address of the person represented by this vCard


Shows the home street address of the person represented by this vCard


Shows the home city of the person represented by this vCard


Shows the home state of the person represented by this vCard


Shows the home postal or zip code of the person represented by this vCard


Shows the home country of the person represented by this vCard


Shows the complete work address of the person represented by this vCard


Shows the work street address of the person represented by this vCard


Shows the work city of the person represented by this vCard


Shows the work state of the person represented by this vCard


Shows the work postal or zip code of the person represented by this vCard


Shows the work country of the person represented by this vCard


Shows any notes included with this vCard.


Click this button to create a new contact based on the information contained in this vCard file and save it in your AllegroMail address book.


Click this button to close this dialog box.


AllegroMail features

Here are some of the great features you'll be able to enjoy with AllegroMail!!

Access to multiple mail accounts

Manage messages on your ISP's mail server

Message Rules manage incoming and outgoing messages

Powerful contact management

User Profiles provide multiple user capabilities

View your messages quickly and easily

Work while your are sending and receiving messages

Select your message format

Store, Search, Sort and Filter items quickly and easily

Automatic message forwarding

Integrates Dial-Up Networking

Monitor messaging transactions

Database management utilities

Add personalized signature to messages

Import message and contact information from other programs


Enable the checkbox for each mail account that you want this signature associated with.


If you want responses to your email messages to go to a different email address than the one you sent them from, enter that email address in the Reply address text field. Otherwise, leave the Reply address text field blank and responses will automatically be routed to the same email address as you used to send them.


Click this button to browse through archived items and choose which ones you want to restore.


Dialog box: Advanced Restore Selection

Click this icon to see a sample of the dialog box

AllegroMail displays this dialog box when you click the Advanced... button in the Restore Archived Items dialog box. Use this dialog box to select or deselect specific items to be restored.

Click the Select All button to select all listed items to restore. If you click the OK button, all of the items displayed will be restored.

Click the Unselect All button to deselect all listed items. If you click the OK button, none of the items displayed will be restored.

Each item in this list has a checkbox. Enable (check) an item to instruct AllegroMail to restore it. When you click the OK button, all checked items will be restored. You can sort the listed items by any of the column headings. Click a column heading to sort by that heading.

Click the OK button to accept the changes you've made and close the dialog box. Click the Cancel button to discard any changes you've made and close the dialog box.


Dialog box sample: Advanced Restore Selection


Click the Select All button to select all listed items to restore. If you click the OK button, all of the items displayed will be restored.


Click the Unselect All button to deselect all listed items. If you click the OK button, none of the items displayed will be restored.


Each item in this list has a checkbox. Enable (check) an item to instruct AllegroMail to restore it. When you click the OK button, all checked items will be restored. You can sort the listed items by any of the column headings. Click a column heading to sort by that heading.


Click the OK button to accept the changes you've made and close the dialog box.


Click the Cancel button to discard any changes you've made and close the dialog box.


Type your name in the Name or Distributor field.


Type your email address in the Email Address or Serial Number field.


When you purchase AllegroMail, you'll receive an email message with your registration ID. Copy the registration ID from the email message and paste it into the Registration ID field.


Click the OK button to accept the changes you've made, complete the registration process and close this dialog box.


Click the Cancel button to discard any changes you've made and close this dialog box.


Click the Ordering button to launch your web browser and view the AllegroMail Pricing page (you must be connected to the internet in order to view this page).


Click the Purchase button to launch your web browser and view the AllegroMail Purchase page (you must be connected to the internet in order to view this page). From this page you can purchase AllegroMail as well as other products from RhinoSoft.com.