       NAMES                                                    Screen 1

                              Using The Help File


            You  may  move around and explore this help file by typing N

       for the Next screen, P for the previous screen, Q for Quit, or  S

       and  a number to jump to a specific screen.  Both upper and lower

       case letters will work.   Enter  your  selection  and  press  the

       return  key.   You  will  return  to  the main menu and the NAMES

       prompt "->" when you finish.  To  exit  from  NAMES,  at  the  ->

       prompt, select "Q Quit" or press ESCAPE, and follow directions.





                                     - 1 -
       NAMES                                                    Screen 2

                              What You May Enter


            At the Main Menu -> prompt you may enter the following:

       H Help: to retrieve and display this file of information;

       L Load: to retrieve a file previously saved by NAMES;

       E Edit: to enter data, browse through data, or make changes;

       D Drop: to drop some or all records from the current data;

       F Find: to search for and mark records for later action;

       M Mail: to make a mailing label file from some or all records;

       S Save: to save some or all records in a data file;

       Z Zoom: to use key patterns to quickly find and show items;

                                     - 2 -
       NAMES                                                    Screen 3

       Q Quit: to exit NAMES and return to DOS;

       Left arrow: moves to the left in the list of commands;

       Right arrow: moves to the right in the list of commands;

       ENTER: selects the currently highlighted command;

       ESCAPE: the same as selecting  the "Q Quit" command;

       Any other key: an error that beeps and reminds you what to do.










                                     - 3 -
       NAMES                                                    Screen 4

                            The Fields Of A Record


            Every  record  in  a  NAMES  file  contains a minimum of two

       required fields, and may have as many as nineteen fields in  all.

       One  of  the  two  required  fields  and  one  optional field are

       supplied by the NAMES program itself, while  the  other  required

       field  and  the remaining optional fields must be supplied by the

       user.  The "Changed" field is provided  automatically  by  NAMES,

       and the "Key" field must be provided by the user.


            Every field has a prompt that appears in columns 1-18 of its


                                     - 4 -
       NAMES                                                    Screen 5

       line,  and  a  place  to enter data in columns 19-80 of the line.

       The prompts for these nineteen fields appear on lines 7-25 of the

       "E EDIT" display screen.


            NAMES automatically inserts the date each  record  is  first

       created  (the "Created" field) and automatically inserts the date

       each record is changed (the "Changed" field).  You may modify  or

       delete the "Created" field, but any modifications you make to the

       "Changed"  field  will  be  ignored  and  lost when the record is

       stored.  The date a record was last changed is always stored with

       the record and appears whenever the record is displayed.

                                     - 5 -
       NAMES                                                    Screen 6

            The "Key" field must be unique for each record of a file, or

       for each record in the current data.  You will be warned  if  you

       try  to  enter  a  duplicate  key.   The key may contain up to 62

       characters of any kind (letters, digits,  punctuation  marks,  or

       spaces),  but you will find that brief keys, and easy to remember

       ones, will work best.  You might want to use last  names  (Smith,

       Jones,  Smith2, Jones2, etc.).  NAMES converts all letters in key

       fields to capitals when records are stored.


            The "Name" field should be filled in with the full  name  of

       the  person  to  whom  the  record refers, in exactly the form it

                                     - 6 -
       NAMES                                                    Screen 7

       should appear  when  printed  on  mailing  labels.   The  "Name",

       "Address",  "City, State", and "ZIP, Postal Code" fields are used

       when printing mailing labels and  envelopes.   Capitalization  is

       preserved  in  these  fields  when the record is stored, although

       leading and trailing spaces are removed.


            The next two fields are both called  "Address"  and  one  or

       both  may  be used as necessary.  The next field is called "City,

       State" and should contain the name of the city, a  comma,  and  a

       two-letter  sate abbreviation (or Canadian province abbreviation)

       properly capitalized.  The next field of the record is the  "ZIP,

                                     - 7 -
       NAMES                                                    Screen 8

       Postal  Code" field, and should contain a properly formatted U.S.

       ZIP code or a Canadian postal code.


            The next two fields are called "HOME Phone" and "Work Phone"

       and are used for that information.  No special format is required

       for these fields.


            The last nine fields are called "Tag #1", "Tag #2",  and  so

       on,  through  "Tag  #9".  These fields are used to add remarks or

       other supplementary information pertinent to each record.   Tags,

       like  keys, are automatically capitalized when the program stores


                                     - 8 -
       NAMES                                                    Screen 9

       them.  Unlike keys, however, tags need not be unique; they may be

       used as often as desired on as many records as  necessary.   Both

       keys and tags may be used to search for and mark items, and their

       effectivbe use will improve with experience.


                             Files And File Names


            NAMES  can  produce  two  types  of  files,  one of which is

       intended to be input to NAMES at a later time, and the  other  of

       which is intended to be printed.  While you may use whatever file

       name  you wish for either type of file, NAMES will check what you


                                     - 9 -
       NAMES                                                   Screen 10

       enter to see if it contains a period.  If you supply a file  name

       with no period, NAMES adds one and uses a default extension.  The

       extension  ".NMS"  is used for data files, and ".LBL" is used for

       mailing label files.  Both types are plain ASCII files and may be

       freely edited with an ASCII  editor  such  as  EDLIN,  BRIEF,  or

       WordStar in Non-Document mode.


            When you choose "S Save" or "M Mail" you will first be asked

       for  the  name  of the file you wish to create.  The program will

       check for an existing file with a matching name when you  ask  to

       create  one,  and will ask your permission to create a new one if

                                    - 10 -
       NAMES                                                   Screen 11

       none is found, or to replace it if it is found.


            When you "S Save" a  file,  the  records  you  saved  remain

       available  for further processing in the NAMES program.  You need

       not "L Load" the file again to continue your work.  If you do use

       "L Load" immediately after using "S Save", you will find you have

       duplicates  of  each  record  in  the  program's   memory.    The

       duplicated  keys  will have a trailing dollar sign to distinguish

       them from the original keys.  You may search for and  mark  these

       "dollar keys" in the "F Find" section of the program.



                                    - 11 -
       NAMES                                                   Screen 12

            When  specifying  file  names  for the "L Load" command, you

       mayuse the usual DOS wild card characters "?" and "*" to  specify

       ambiguous  file names.  The program will load data from all files

       with matching names.  You may want to "L  Load"  data  from  more

       than  one  file  at  a  time,  and  any  duplicated  keys will be

       similarly handled.  You ought to change such  keys  to  eliminate

       the  dollar  signs before combining the data into a single output

       file with the "S Save" command.






                                    - 12 -
       NAMES                                                   Screen 13

                                Marking Records


            Marks are temporary signals placed on records, and are never

       saved when the records are saved  in  files.   You  may  mark  or

       unmark records in two ways: in groups with the "F Find" or the "Z

       Zoom"  command,  or  one  by  one  when displayed on the "E Edit"

       screen.  When browsing through records in  the  editor,  you  may

       move  forward  or backward to the next record in one of two ways:

       you may move to the next marked record with function keys F3  and

       F4,  or  you may move to the next record regardless of marks with

       Page-Up and Page-Down.  Finally, when  using  the  "S  Save",  "M

                                    - 13 -
       NAMES                                                   Screen 14

       Mail",  or  "D  Drop"  commands,  you may choose to perform those

       actions on all records regardless of marks, on marked items only,

       or on unmarked items only.


            You will use marks to prepare groups of records selected  by

       their keys or their tags, and then to edit, browse through, save,

       or  produce  labels,  using  those items alone.  You will also be

       able to use "Z Zoom" to mark a  record  by  its  unique  key  and

       automatically display it in the editor.


            When  using  "F  Find"  to  mark  groups of records, you may


                                    - 14 -
       NAMES                                                   Screen 15

       search by specific keys or tags, or by  "key  patterns"  or  "tag

       patterns".  A key or tag patern matches an actual key or tag that

       begins  with  the  specified pattern.  Thus searching for the key

       pattern "SMI" will mark all  records  with  keys  beginning  with

       "SMI",   such   as   "SMITH",   "SMITH2",  "SMILEY",  "SMISSLER",

       "SMIRLOFSKY", and the like.










                                    - 15 -
       NAMES                                                   Screen 16

                               The NAMES Editor


            The "E Edit" screen is a powerful full screen  editor,  with

       its  own  help  system.   You  may  move freely around the entire

       screen while in the editor, but you may enter or change data only

       in the data entry fields, i.e. lines 7-25 and columns 19-80.  Any

       changes you make will always be saved when you exit, get  another

       record, or get a blank screen.  You must remember to use "S Save"

       to save your changes to a data file before leaving NAMES.  If you

       forget,  you  will  be  reminded  that your changes have not been

       saved, and will be able to save them before you exit.

                                    - 16 -
       NAMES                                                   Screen 17

            Pressing the HOME key once takes you to the beginning of the

       current data entry field; pressing it twice in  succession  takes

       you to the beginning of the first data entry field on the screen;

       pressing  it  a  third  time  clears  the  screen  to prepare for

       entering a new record.  Pressing the END key once  takes  you  to

       the  right  end of any data already entered in the current field;

       pressing it twice in succession takes you  just  below  the  last

       field on the screen that contains data.


            You  may  use  function key F2 to mark or unmark a displayed

       record, or function key F5 to drop it from the current data.  You

                                    - 17 -
       NAMES                                                   Screen 18

       may use function key F6 in the editor to print the displayed name

       and address directly onto an envelope.  You will be  prompted  to

       position  the  envelope  and press ENTER when ready.  You may use

       function key F7 to cancel any changes you have made to a  screen,

       returning it to its condition when last saved.  The uses of other

       editor  commands  are  described  in  the  editor's  help system,

       available with function key F1.








                                    - 18 -
