MyoClocker v1.1 by Myoclonic Design http://www.exit66.com/myoclonic/ myoclonic@exit66.com Please read all of this document because there are some important things you shouldn't miss. !!! IMPORTANT NOTE !!! If you have been using MyoClocker v1.0 and don't want to lose your existing data DO NOT install from this setup program. Download the update files from our website A list of revision changes is at the end of this document. Like all of Myoclonic Design's software, MyoClocker is freeware because that's the way it should be. Please feel free to distribute it as you see fit. Myoclonic Design and it's programmers are not responsible for any loss or damage caused by this software. So don't spill it in your lap because you won't win millions in the lawsuit. To find out more about our software please visit us at http://www.exit66.com/myoclonic/. An email to myoclonic@exit66.com letting us know that you're using our software would be greatly appreciated. If you have any questions, comments, fears or trepidations let us know. The documentation for MyoClocker will be written in the near future. Until then this readme file will highlight some of the less obvious features. 1. Right click in the lists to bring up popup menus for quicker access to functions like insert, delete and edit. 2. Pressing the Insert, Delete or Enter keys will insert a new record, delete the selected record or edit the selected record respectively while in a list. 3. The consulant that you select on the Project screen is simply the default consultant for the work done on that. That consultant does not have to be the only one who does work for that project. 4. Standard rate is the default billing rate for the project. This can be overridden in the Task screen. 5. Active fields hide the records without deleteing them when Active Only is selected from the View menu. 6. For those of you not familiar with accounting terms, posting invoices and time sheets is the process that builds the invoices or time sheets for a specified date range. 7. You cannot delete anything that is related to a posted invoice or time sheet. 8. Posting the same date range or overlapping date ranges will not result the same work showing up twice on two different time sheets or invoices. 9. Cancelling an invoice is equivalent to deleting it. 10. A work record is posted to an invoice or time sheet when it's end date falls within the specified dates. 11. BEFORE POSTING INVOICES THIS MUST BE DONE: On the Configuration screen, the Lead Consultant is the consultant whose name and address show up on the invoices. This doesn not have to be a real person but instead you could make up a fake consultant with the name of your company instead of a person's name. 12. BEFORE POSTING INVOICES THIS MUST BE DONE: On the Configuration screen, the Invoice Type is the way in which the detail on the invoices are summarized. For example, use the following structure. And suppose each task has a total of 5 hours of work underneath it. Joe's Donut Company (Client) Human Resources System (Project) Programming (Task) Documentation (Task) Accounting System (Project) Programming (Task) Documentation (Task) Here is examples of how the detail on the invoices would print out for each of the invoice types Grand Total Description Hours Cost Consulting 20 $1000.00 By Project Description Hours Cost Human Resources System 10 $500.00 Accounting System 10 $500.00 By Task Description Hours Cost Programming 10 $500.00 Documentation 10 $500.00 By Project and Task Description Hours Cost Human Resources System - Programming 5 $250.00 Human Resources System - Documentation 5 $250.00 Accounting System - Programming 5 $250.00 Accounting System - Documentation 5 $250.00 13. You will receive an error if you try to print or print preview an invoice or time sheet and don't have a default printer installed. 14. To turn off the mask for the phone number fields go to the Configuration area v1.1 Update 1. Added Consultant to the Expense form 2. Changed Printed Time Sheet format to include dates as well as an outline type structure 3. Added international support including support for date and currency formats as well as longer state, zip code and phone number fields 4. Removed the password from the database so it can be accessed as you see fit.