Copyright: Copyright (C) 1996 Lotus Development Corporation, an IBM subsidiary.


Order Form for the SmartSuite 97 Application Developer's Kit
Order Form for the SmartSuite 97 Application Developer's Documentation Set

The SmartSuite Application Developer's Documentation Set provides the following LotusScript programming manuals:

•	Developing SmartSuite Applications Using LotusScript is a comprehensive introduction to developing applications for SmartSuite 97. It offers chapters on key programming concepts, using LotusScript programming tools, programming individual SmartSuite products, developing cross-product scripts, and integrating scripts with Notes.

Note	These manuals are available only in English.

•	LotusScript Language Reference provides a comprehensive summary of conventions and basic commands for the LotusScript language. LotusScript Language Reference provides the foundation for programming any product that supports the LotusScript programming language.

•	The LotusScript Programmer's Guide describes the basic building blocks for LotusScript applications and provides many working examples.

These books are available in the CD-ROM version of your SmartSuite package as Online Books and available for viewing on Lotus' World Wide Web site (http://www.lotus.com). Should you want to order printed versions, simply fill out this form and send it to the appropriate office.

Please send me (1) free copy of the SmartSuite 97 Application Developer's Documentation Set. I understand that I must pay a shipping and handling fee. Please allow 4 - 6 weeks for delivery.

Name 	________________________________________________________________

Company 	________________________________________________________________

Address 1 (no PO boxes please) _______________________________________________

Address 2  _________________________________________________________________

City __________________________  State/Province _______________________________

Zip/Postal Code ____________   Phone ( ____ ) _____ - _________ ext. ______

Payment Method:    Visa / Mastercard / Amex / Check  (circle one)

Card Number ________________________  Exp Date ________ / _____

Signature ___________________________________________________

If paying by check, please mail this card with your check, payable to Lotus Development Corporation, in a sealed envelope.

See the Lotus World Wide Web home page or the back cover of Getting the Most Out of LotusScript in SmartSuite 97 for details on mailing addresses and shipping and handling charges.


LotusScript Documentation on the Web

You can view updated versions of LotusScript documentation or download updated sample applications or Help files from the LotusScript home page.

If you have configured Windows to launch your Web browser automatically when you click a URL on your desktop, you can click the following button to go to the LotusScript home page.

 Click to access the LotusScript home page

If you have not configured Windows to launch your Web browser automatically, enter the following URL in the location field in your browser and press ENTER:

http://www.lotus.com/smartsuite/sslotusscript.htm


LotusScript Documentation for SmartSuite 97
LotusScript User Assistance for SmartSuite 97

To help you learn how to develop LotusScript applications for SmartSuite 97, Lotus provides a complete library of user assistance.

Getting the Most Out of LotusScript in SmartSuite 97

This publication explains how SmartSuite 97 products use the LotusScript programming language and how your business can take advantage of LotusScript in developing applications for SmartSuite.

Getting the Most Out of LotusScript in SmartSuite 97 is available in hardcopy, Adobe Acrobat, or HTML formats in your SmartSuite 97 package, in the SmartSuite Application Developer's Documentation Set, or on the Worldwide Web.

Developing SmartSuite Applications Using LotusScript

This publication provides comprehensive information on key concepts and techniques for developing LotusScript applications. Developing SmartSuite Applications Using LotusScript focuses on programming tools, cross-application programming, Notes integration, and product-specific application development.

Developing SmartSuite Applications Using LotusScript is available in hardcopy, Adobe Acrobat, or HTML formats in your SmartSuite 97 package, in the SmartSuite Application Developer's Documentation Set, or on the Worldwide Web.

LotusScript Language Reference

This publication provides a comprehensive summary of conventions and basic commands for the LotusScript language. LotusScript Language Reference provides the foundation for programming any product that supports the LotusScript programming language.

LotusScript Language Reference is available in hardcopy, Adobe Acrobat, Help, or HTML formats in your SmartSuite 97 package, in the SmartSuite Application Developer's Documentation Set, or on the Worldwide Web.

LotusScript Programmer's Guide

This publication is a general introduction to LotusScript that describes basic building blocks in the language and explains how to use them to create powerful applications.

LotusScript Programmer's Guide is available in hardcopy, Adobe Acrobat, or HTML formats in your SmartSuite 97 package, in the SmartSuite Application Developer's Documentation Set, or on the Worldwide Web.

Class Reference Help and Frequently-asked Questions

Each product provides comprehensive Help on product classes, frequently-asked questions about programming, and code examples. All this is delivered in an innovative Help system designed to enhance your work as a programmer.

Class reference Help and frequently-asked questions are available in Help format in your SmartSuite package or in HTML format on the Worldwide Web.

Example code and sample applications

Most products also provide working code to illustrate important programming techniques. You can reuse and modify this code as you develop your own applications.

Example code is available in the SmartSuite package and on the  Worldwide Web.


Accessing Lotus on the Web

You can access Lotus and IBM home pages on the World Wide Web.

1.	Click the Suite Help drawer to open it.

2.	Click the Helpful Web Sites folder.

3.	Click one of the icons.

Note	You must have a browser installed to navigate to these home pages.

 See related topics


Adding applications to SuiteStart

You can add application icons to SuiteStart.

1.	Right-click a SuiteStart icon.

2.	Choose Add File.

3.	Select the application icon to add.

4.	Click Open.

 See related topics


Adding drawers

You can add new drawers to SmartCenter.

1.	Click the SmartCenter Menu button.

2.	Choose New Drawer.

3.	Click in the Drawer label box and press Backspace to delete the existing label.

4.	Type a label for the drawer in the Drawer label box.

5.	Select a drawer handle.

6.	Click OK.

Note	You can add up to 50 drawers to SmartCenter.

 See related topics


Adding files to file folders

You can add files, shortcuts, applications, and other folders to file folders in SmartCenter.

1.	Click the drawer to open it.

2.	Click the folder where you want to add the file.

3.	Drag the file from the Windows desktop or from Windows Explorer and drop it into the opened folder.

Tip	If you use the right mouse button to drag a file to a drawer, a menu appears with the available options.

4.	Click the front of the drawer to close it.

Tip	See Overview: Dragging and Dropping in SmartCenter for more information.

 See related topics


Adding new folders to drawers

1.	Click the drawer to open it.

2.	Click the drawer menu button.

3.	Choose New Folder. The New Folder assistant appears.

4.	Select the type of folder you want to create in Step 1 of the New Folder assistant and then click Next.

Note	When you finish a step in the assistant, click Next to proceed to the next step.

5.	When you complete the last step in the New Folder assistant, click Done.

6.	Click the front of the drawer to close it.

Tip	You can drag and drop a new folder with an object in it to a drawer.

 See related topics


Adding Notes databases to file folders

You can add Notes database shortcuts to the Notes Databases folder in the SmartSuite drawer or to other file folders you have created in SmartCenter.

1.	Click the drawer to open it.

2.	Click the file folder where you want to add the Notes database shortcut.

3.	Click the folder icon.

4.	Choose Add Notes Database.

5.	Select the database that you want to add.

Note  Enter your password if you have created one in Notes.

6.	Click OK.

7.	Click the front of the drawer to close it.

 See related topics


Adding and editing reminders

1.	Click the Reminders drawer to open it.

2.	Click either the Home or Business folder.

3.	Click in the blank box in the folder and begin entering your reminder.

Note	Press CTRL-Enter to start a new line, and press CTRL-Tab to insert a tab in your description.

4.	Press Enter to complete the message.

Tip	You can drag reminders from one reminder folder to another, or you can drag them to the desktop.

Editing reminders

To edit a reminder, simply double-click the reminder and enter your changes.

 See related topics


Assigning sounds to drawer events

You can assign different sounds for different events, like opening, closing, removing, and adding drawers.

1.	Click the SmartCenter Menu button.

.

2.	Choose SmartCenter Properties.

3.	Click the Effects tab.

4.	Select the event that you want to assign a sound in the Event box.

5.	Select the sound that you want to hear for that event in the Sound box.

Tip	Click [image] to preview a sound, and click [image] to stop the preview from playing.

6.	Click OK.

Note	If you want to use the sound features of SmartCenter, you must have the hardware and software for sounds installed.

 See related topics


Overview: Calendar folders

Calendar folders let you keep track of your appointments.  Appointments appear in the folder as white cards spanning the time covered by an appointment in fifteen minute increments. You can add brief descriptions to your appointments, as well as delete or move appointments.

You can scroll through the day's appointments by clicking the AM [image] or PM [image] icons.

Use the Date icon [image] to change the display date. Click the lower left corner to go to a previous day. Click the lower right corner to advance a day.

Use the "Days to display" icon [image] to change the number of days that appear. You can show up to seven days.

The current time

A red dot displays in the calendar next to the current time.

Using the Calendar and Organizer together

The information in your calendar folder is stored in a source file. There are two kinds of source files: text and Organizer.  Text files have an extension of .TXT.  Organizer files are the files that you use for storing information in Lotus Organizer and have an extension of .OR3.

During installation, SmartCenter detects if you are already using Organizer, and if your Organizer preferences are set to automatically open an .OR3 file when you start Organizer. If this is true, then the .OR3 file becomes your source file for the calendar folder. Every time you open the calendar folder, it refreshes with new information from Organizer.

If you are not already using an Organizer .OR3 file, the SmartCenter install creates a .TXT file for your source file.

Converting Organizer files

You can convert your files from previous releases of Organizer to .OR3 files.  While working in Organizer:

1.	Choose Help - Help Topics and click the Index tab.

2.	Type this phrase:

Converting files, from previous releases

3.	Click the index entry you want, then click Display.

Calendar security

The first time you open a calendar folder after you start SmartCenter, it prompts you for your Organizer password if you have one. You will not be prompted for your password again, unless you choose Clear Passwords. If you clear your passwords, you must reenter your passwords the next time you want to use your calendar folder or any other password-protected folder.

You clear passwords by clicking the folder icon in an open folder and choosing Clear Passwords.

 See related topics


Changing the duration of appointments

You can change both the beginning and ending times of appointments.

Changing the ending time of appointments

1.	Click the Calendar drawer to open it.

2.	Position the mouse pointer over the current ending point of the appointment. The pointer changes to a two-headed arrow.

3.	Drag the mouse pointer to the new ending point of the appointment.  Appointments snap to the nearest quarter hour increment.

4.	Click the front of the drawer to close it.

Changing the beginning time of appointments

1.	Click the Calendar drawer to open it.

2.	Position the mouse pointer inside the appointment. The pointer changes to a hand.

3.	Drag  the appointment to the new beginning time.

4.	Click the front of the drawer to close it.

 See related topics


Changing appointment descriptions

1.	Click the Calendar drawer to open it.

2.	Position the mouse pointer inside the appointment box. The pointer changes to a hand.

3.	Double-click to display the Appointment Properties dialog box.

4.	In the Description box, select the text that you want to change, and begin typing.

Note	Press CTRL-Enter to start a new line, and press CTRL-Tab to insert a tab in your description.

5.	When you finish, click OK.

6.	Click the front of the drawer to close it.

 See related topics


Changing calendar folder source files

You can change the source file that calendar folders use.

1.	Click the Calendar drawer to open it.

2.	Click the folder icon.

3.	Choose Folder Properties.

4.	Select the Calendar tab.

5.	Select the type of source file in the File type box.

6.	Type the path and file name of the new Organizer file or text file that you want to use in the calendar folder in the "Name of Organizer/tex file" box.

7.	(Optional) If you select Lotus Organizer as your file type, you can also select the calendar section that you want to use.

8.	Click OK.

Tip	Click Browse to locate the Organizer file or text file that you want to use. Organizer files must have an extension of .OR3.

 See related topics


Changing drawer labels

You can change the label that appears on the front of a drawer.

1.	Right-click the drawer.

2.	Choose Drawer Properties.

3.	To delete the existing label, click in the Drawer label box, and press Backspace.

4.	Type the new label.

5.	Click OK.

 See related topics


Changing the opening  and closing speed for drawers

You can change the speed at which drawers open and close.  The drawer-speed slider controls the opening and closing speed for all the drawers in SmartCenter.

1.	Click the SmartCenter Menu button.

2.	Choose SmartCenter Properties.

3.	Click the Effects tab.

4.	Drag the drawer-speed slider left to decrease drawer speed or right to increase drawer speed.

5.	Click OK.

 See related topics


Changing drawer handles

You can change the handle that appears on the front of a drawer.

1.	Right-click the drawer.

2.	Choose Drawer Properties.

3.	Select a handle from the Drawer handle box.

4.	Click OK.

 See related topics


Changing the number of days that appear in calendar folders

Calendar folders can display up to seven days.

1.	Click the Calendar drawer to open it.

2.	Click the rectangle in the Days to display icon that corresponds to the number of days that you want to appear.

For example, to display four days, click in the fourth rectangle of the icon.

3.	Click the front of the drawer to close it.

 See related topics


Deleting appointments

1.	Click the Calendar drawer to open it.

2.	Right-click the appointment that you want to delete.

3.	Choose Delete Appointment.

4.	Click Yes in the Delete Appointment dialog box.

5.	Click the front of the drawer to close it.

Note	If Organizer is the source of your calendar, the appointment is deleted from your Organizer calendar, too.

 See related topics


Deleting drawers

When you delete a drawer, you delete the folders that it contains, too.

1.	Right-click the drawer that you want to delete.

2.	Choose Delete Drawer.

3.	Click Yes to remove the drawer from SmartCenter.

Note	If the deleted drawer contained shortcuts to a folder or file, the original item is still preserved on disk.

 See related topics


Deleting files from file folders

You can delete files and shortcuts from file folders in SmartCenter.

1.	Click the drawer to open it.

2.	Click the file folder containing the file that you want to delete.

3.	Select the icon for the file that you want to delete.

4.	Press Delete.

5.	Click Yes to move the file to the Recycle Bin.

6.	Click the front of the drawer to close it.

Note	If you are deleting a shortcut to a file, the original file remains on the disk.

 See related topics


Removing pop-up help on drawers
Removing pop-up labels on drawers

You can remove the pop-up help that displays when you position the mouse over a drawer.

1.	Click the SmartCenter Menu button.

2.	Choose SmartCenter Properties.

3.	Deselect the "Display popup help" box.

4.	Click OK.

 See related topics


Moving SmartCenter

You can anchor SmartCenter to either the top or bottom of the screen.

1.	Click the SmartCenter Menu button.

2.	Choose SmartCenter Properties.

3.	Select the location on the screen that you want.

4.	Click OK.

Tip	You can also double-click the blank, right end of SmartCenter to move it between the top and bottom part of the screen.

 See related topics


Using Help
Overview: Using Help

All the information you need to use SmartCenter and SuiteStart and to perform cross-application tasks can be found in SmartSuite Help.

You can request Help in the following ways:

•	Click the SmartCenter Menu button [image] and choose Help Topics.

•	Click the Suite Help drawer, then double-click the SmartSuite Help icon in the Help folder.

•	Click the Contents tab, and browse through the Help books to find topics of interest. You can print an entire book of Help topics by highlighting the book and clicking Print or you can print a single topic.

•	Click the Index tab to use keywords for searching. Type a word to locate an index entry, or scroll through the list.

•	Click the Find tab to do a full-text search.

•	When reading a Help topic, you can:

•	Click green text with a solid underline to jump to another Help topic.

•	Click green text with a dotted underline to read a definition.

•	Print the topic by clicking Print.

•	Click Related Topics at the bottom of the topic to see a list of related Help topics.

•	Click Go Back to return to the previously displayed Help topic.

•	Click the Help button in a dialog box for information about that dialog box.

 See related topics


Moving appointments to other times

You can change appointment times in calendar folders. You can move an appointment up to six days away from the current day.

1.	Click the Calendar drawer to open it.

2.	Position the mouse pointer inside the appointment that you want to move. The pointer changes to a hand.

3.	Drag the appointment to the new time or day. Appointments snap to the nearest quarter hour increment.

Tip	To change the number of days that appear, click the rectangle in the Days to display icon [image] that corresponds to the number of days you want to appear.

4.	Click the front of the drawer to close it.

Tip

 See related topics


Moving drawers

1.	Position the mouse pointer over the closed drawer that you want to move.

2.	Drag the drawer to its new position.

Tip	If you want a drawer to appear as the first drawer on the left, drag it to the SmartCenter Menu button.

 See related topics


Opening and closing drawers

Click the front of a drawer to open or close it.

 See related topics


Overview: SmartCenter

SmartCenter works like a cabinet of drawers and folders that help you to organize and manage your work.

From SmartCenter you can:

•	Start all your applications.

•	Open an address book and calendar.

•	Access the Internet with direct links to news, stock quotes, weather forecasts, and your favorite Web sites.

•	Create reminder lists.

•	Find definitions in the dictionary and synonyms in the thesaurus.

•	Get help for performing cross-application tasks.

SmartCenter drawers

SmartCenter drawers work like drawers in your desk. When you first start SmartCenter you get a set of drawers designed to let you organize your different kinds of work. These drawers are:

•	SmartSuite

•	Internet (optional)

•	Calendar

•	Addresses

•	Reminders

•	Reference

•	Suite Help

•	Business Productivity

SmartCenter folders

Drawers can contain a variety of types of folders. Some SmartCenter folders work like folders on your desktop, some are designed like calendars or address books, and some folders come with tools that let you look up word definitions, surf the Internet, and much more.

SmartCenter is customizable

You can anchor SmartCenter to either the top or bottom of your screen. You can add or remove drawers and folders, rearrange their order, and change their titles and appearance.

 See related topics


Removing applications from SmartStart
Removing applications from SuiteStart

You can remove application icons from SuiteStart. When you remove an application icon from SuiteStart, SmartCenter automatically removes the application icon from the Lotus Applications folder.

1.	Right-click the application icon in SuiteStart that you want to remove.

2.	Choose Remove "application name" Icon.

Note	This procedure removes application icons from SuiteStart. It does not delete the actual application.

 See related topics


Removing SmartCenter

You can remove SmartCenter from your screen.

1.	Click the SmartCenter Menu button.

2.	Choose Exit SmartCenter.

Note	To bring SmartCenter back again, choose Start - Programs - Lotus SmartSuite - Lotus SmartCenter 97.

 See related topics


Removing SuiteStart

You can remove SuiteStart from the taskbar.

1.	Right-click SuiteStart.

2.	Choose Exit.

Note	To bring SuiteStart back again, choose Start - Programs - Lotus SmartSuite - Lotus SuiteStart 97.

 See related topics


Resizing drawers

You can change the width or length of a drawer.

1.	Click the drawer to open it.

2.	Position the mouse pointer along the front or the right side of the opened drawer. The pointer changes to a double-headed arrow.

3.	Drag the drawer until it reaches the length or width that you want.

4.	Click the front of the drawer to close it.

 See related topics


Scheduling appointments

1.	Click the Calendar drawer to open it.

2.	Select a date:

•	Click the center of the Date icon to display the calendar for the current month.

•	Use the left and right arrows in the monthly calendar if you want to change the month.

•	Click the lower left corner of the Date icon to display a previous day; click the lower right corner to advance a day.

3.	Position the mouse pointer at the beginning time for your appointment.

4.	Drag the mouse pointer down to the ending time of your appointment.

5.	When the Create Appointment dialog box appears, type a description of your appointment in the Description box.

Note	Press CTRL-Enter to start a new line, and press CTRL-Tab to insert a tab in your description.

6.	Click OK.

7.	Click the front of the drawer to close it.

Notes

•	The appointment starting and ending times snap to the nearest 15 minute (quarter hour) increment. If appointments overlap, a red indicator appears on the right side of the appointment box.

•	If Organizer is your source file, the appointment appears in your Organizer calendar, too.

 See related topics


Overview: SuiteStart

SuiteStart is an icon palette that lets you easily start Lotus applications by clicking the icon. SuiteStart appears opposite the Start button on your taskbar.

The first time that you start SuiteStart, it automatically adds icons for all the Lotus applications that you have installed on your system. You can also add icons for non-Lotus applications and files, so you can start them easily as well.

 See related topics


Overview: SmartSuite drawer

The SmartSuite drawer lets you organize and easily start Lotus applications, work files, and SmartMaster templates. The folders in the SmartSuite drawer are file folders. The SmartSuite drawer may contain the following folders:

Lotus Applications folder

The Lotus Applications folder contains shortcuts to all of your Lotus applications. When you start SmartCenter, it adds shortcut icons for all the Lotus applications that you have installed. You can easily add shortcut icons for non-Lotus applications that you want to quickly start, too.

SmartMaster Templates folder

The SmartMaster Templates folder contains sample SmartMaster templates from individual SmartSuite applications.

Notes Databases folder

If you have Notes software, the Notes Databases folder contains a shortcut to your Notes mail database.  You can easily add icons for other Notes databases.

Work folders

SmartCenter adds a folder for each Lotus application that you install. Each folder is a shortcut  to the work folder of an individual Lotus application. For example, the Word Pro Documents folder is a shortcut to the work folder of Word Pro. You can also add folders for non-Lotus applications.

 See related topics


Step 3: Display

Use Step 3 to specify appearance properties for your folder.

Note	It is important to complete the steps in sequence. When you complete the last step, click Done.

Display files as

Select the size of the icons that appear in the folder.

Arrange by

Icons represent files. The icons can be arranged by file name, type, size,  or date.


Overview: Suite Help drawer

The Suite Help drawer includes the following different types of user assistance:

SmartSuite Help

You are currently using SmartSuite Help. It offers information on using SmartCenter to help you organize and quickly access your work. SmartSuite Help also provides information on how to use SmartSuite cross-application features. For example, you can learn how to use an Approach database for a mass mailing in Word Pro.

To open SmartSuite Help, click the SmartSuite Help icon in the Help folder. You can also open SmartSuite Help while you are using a dialog box by clicking the Help button.

DocOnline

DocOnline provides online versions of user manuals for all the SmartSuite applications, and makes it available through Adobe Acrobat Reader. To view a DocOnline book, double-click the appropriate icon in the DocOnline folder.

Note	DocOnline is available only if you installed SmartSuite from CD-ROM.

Tours (optional)

The Tours folder provides guided tours of Word Pro, Freelance Graphics, Approach, 1-2-3, and SmartSuite. Guided tours introduce you to SmartSuite applications and show you how these applications can help you to get your work done. To take a guided tour, double-click the appropriate icon in the Tours folder.

Helpful Web Sites

The Helpful Web Sites folder links to Lotus and IBM pages on the Web. Consult this site for the latest information on new products and upgrades.

 See related topics


Adding Web sites to SmartCenter

You can add Internet folders to SmartCenter that link to your favorite Web (World Wide Web) sites.

1.	Click the drawer where you want to add an Internet folder.

2.	Click the drawer menu button.

3.	Choose New Folder.

The New Folder assistant opens to Step 1.

4.	Select Internet Page as the folder type, and click Next.

5.	Select a folder label, color, and icon, and then click Next.

6.	Enter the URL path of the Web site in the Internet Location box.

7.	(Optional) Click Internet Settings to change your port or proxy server.

8.	(Optional) Click the Reload box to select a time if you want to periodically update the folder.

9.	Click Done.

 See related topics


Adding stocks to stock folders

1.	Click the Internet drawer to open it.

2.	Click the Stock Quotes folder to open it.

3.	Click the folder icon.

4.	Choose Folder Properties.

5.	Click Stocks.

6.	Click Add.

7.	Type the stock symbol, and click OK.

Note	If you do not know the stock symbol, click Symbol Guide to find the symbol for the stock that you want to track.

8.	(Optional) Click Internet Settings to change your port or proxy server.

9.	Click OK.

 See related topics


Overview: Surf the Internet with Approach

Approach comes with the Surf the Net database so you can easily find, retrieve, and store all your favorite links to the World Wide Web.

The Surf the Net database includes over 500 useful Internet sites, including comments on their contents. Surf the Net is fully searchable. You can find sites by form, category, keyword, or by Uniform Resource Locator (URL).

You can find and include your favorite Web sites, and you can access any of them directly from Approach. You can customize Surf the Net to create your own Internet search engine.

Note	This may not be available in all countries.

For more information on using Approach and the Internet

While working in Approach:

1.	Choose Help - Help Topics and click the Index tab.

2.	Type: Internet.

3.	Click the index entry you want, then click Display.


Changing locations in weather folders

1.	Click the Internet drawer to open it.

2.	Click the Weather folder.

3.	Click the folder icon.

4.	Choose Folder Properties.

5.	Click Weather.

6.	Select the new region where you want to check the weather.

7.	Select the new city.

8.	Click OK.

 See related topics


Configuring Internet settings

For guidance using proxies, see your system administrator.

1.	Click the Internet drawer to open it.

2.	Click a folder.

3.	Click the folder icon.

4.	Choose Folder Properties.

5.	Click the News, Weather, Stocks, or URL tab.

6.	Click Internet Settings.

7.	Enter a server name and a port number.

8.	Click OK to close the Internet Settings dialog box.

9.	Click OK to close the Folder Properties dialog box.

10.	Click the front of the drawer to close it.

Note	The Internet Settings dialog box controls the Internet configuration for all of your Internet folders.

 See related topics


Removing stocks from stock folders
Removing stocks from the stock folders

1.	Click the Internet drawer to open it.

2.	Click the Stock Quotes folder.

3.	Select the stock that you want to remove from the folder.

4.	Click Remove.

5.	Click OK.

 See related topics


Dragging URL links to SmartCenter

You can add Uniform Resource Locator (URL) links to file folders. The URL link displays as a shortcut.

1.	Click the drawer to open it.

2.	Click the file folder to open it.

3.	 In your Web browser, find the URL you want to create a shortcut for.

Note	URLs appear as highlighted text in your browser.

4.	Drag the URL to the opened file folder.

 See related topics


Overview: Internet SmartIcons

Internet SmartIcons represent shortcuts for using SmartSuite applications with the Internet.

To turn on the Internet SmartIcons palette click the arrow in the main SmartIcons palette of the SmartSuite application that you are using, and choose Internet.

If you turn off the Internet SmartIcons palette, you can still perform some of these commands by using the File - Internet and Help - Lotus Internet Support menus.

Publish to the Web

You can publish your document to the World Wide Web.

Open document from the Internet

You can open files from an FTP (File Transfer Protocol) server or a Web (World Wide Web) server via the Internet.

Save document to the Internet

You can save a document to an FTP server.

Go to the Lotus Home Page

You can use a web browser to visit the Lotus Home Page on the Internet and learn about product information, press releases, and world-wide events.

Go to the Lotus Customer Support Home Page

You can use a web browser to visit the Lotus Customer Support Home Page and learn about support services or ask a technical question.

Go to the Lotus Support FTP Server

You can get product updates from the Lotus Support FTP Server using a web browser.

Go to SmartSuite Internet Directory

You can learn about Web sites of particular interest to SmartSuite users.

Perform an Internet search

You can search the Web for information about the text you highlight. Your search uses the web browser you have installed and Yahoo. You can use other search engines by following the links on the Yahoo search results page.


Overview: Internet folders

SmartCenter provides Internet folders that give you quick access to valuable information and let you easily link to Web sites on the Internet. You must have Internet software to use Internet folders.

Note	Some of these folders may not be available in all countries.

Helpful Web Sites folder

The Suite Help drawer contains the Helpful Web Sites folder that provides links to Lotus pages on the Web. Lotus on the Web offers:

•	Updates to Lotus products

•	New product announcements

•	Product support, where you can

•	Ask technical questions

•	Download updates

•	Browse frequently asked questions

Internet drawer

The Internet drawer contains the following folders:

Headlines

Whether it's national news, international news, or sports, the Headlines folder lets you keep current on the day's events.

Stock Quotes

The Stock Quotes folder lets you monitor your favorite stocks in the financial markets.

Weather

The Weather folder keeps you informed about changes in the weather.  You can select the regions and cities that you want to monitor.

Web Reference

The Web Reference folder lets you search the Web.  The Web Reference also provides links to a variety of topics.

Favorites

If you use Microsoft Explorer, SmartCenter automatically includes a Favorites folder.  This folder provides easy access to your Favorites list of URLs (Uniform Resource Locator) that you have picked in Explorer.

Bookmarks

If you use Netscape, SmartCenter automatically includes a Bookmarks folder. This folder provides easy access to the Bookmarks you have picked in Netscape.

Internet Page folders

You can use Internet folders to add your favorite Web sites to SmartCenter. Internet Page folders let you customize other Internet folders.

 See related topics


Overview: Publishing a Freelance Graphic presentation on the Web
Overview: Publishing a Freelance Graphics presentation on the Web

Freelance Graphics makes it easy for you to publish presentations to the World Wide Web. Others around the world can view your plans, reports, and proposals live on the Internet or download them for viewing on a PC.

You can create your presentation in Freelance Graphics using hypertext markup language (HTML). Freelance Graphics generates an HTM file and GIF file for each page in the presentation.

Viewing your Freelance Graphics presentation

If readers of the HTM files that you create have Freelance Graphics on their computers or network access, they can set up a Web browser to work with Freelance Graphics to open PRZ files. This association allows readers to start Freelance Graphics by clicking the presentation icon in the Web presentation.

Downloading the Mobile Screen Show Player

Users do not need a copy of Freelance Graphics to view your Web presentation. If they want to watch your presentation, they can download a copy of the Freelance Graphics Mobile Screen Show Player from the Lotus Home Page (http://www.lotus.com).

Once the Mobile Screen Show Player is installed, users can make an association in their Web browser to PRZ files and use the player to view your presentation.

For more information

While working in Freelance Graphics:

1.	Choose Help - Topics and click the Index tab.

2.	Type: Internet.

3.	Click the index entry you want, then click Display.


Overview: Publishing a 1-2-3 range on the Internet

1-2-3 provides an assistant that guides you through the steps for publishing a page on the Web (World Wide Web). The assistant, "Publish a 1-2-3 range on the Web," appears when you click the Publish to the Web icon [image]. The assistant lets you publish a 1-2-3 workbook on the Internet.  You can do the following:

•	Select a table range and format.

•	Automatically convert your workbook to HTML format.

•	Add a title and text to your Web page.

•	Save your worksheet as an HTM file.

•	Preview your page in a web browser

For more information

While working in 1-2-3:

1.	Choose Help - Help Topics and click the Index tab.

2.	Type: Internet

3.	Click the index entry you want, then click Display.


Overview: Publishing an Approach view on the Web

Approach lets you easily publish a view to the Internet. The view's information is saved in HTML format and posted to the Web server you have specified. To publish your current Approach view to the Web, choose File - Internet - Publish as Web Page, and use the Publish as Web Page dialog box to specify your publishing options.

For more information

While working in Approach:

1.	Choose Help - Help Topics and click the Index tab.

2.	Type: Internet.

3.	Click the index entry you want, then click Display.


Overview: Publishing on the Internet with Word Pro

Documents on the World Wide Web (Web) must be in hypertext markup language (HTML) format so that browsers can display them and link them together. You can use Word Pro to create and edit HTM files and save them to the Internet. Word Pro includes a Home Page SmartMaster that includes all the paragraph and character tags that you need to create your HTM file. Formatting text is easy. Just select the tag you want from the style list. You can:

•	Open up a document from an FTP or Web server without saving it on a browser beforehand.

•	Create Uniform Resource Links (URL) links in your Word Pro document.

•	Import Word, Ami Pro, and Word Perfect files into Word Pro, and convert them into HTML.

•	Import a variety of graphic formats, and automatically convert them to JPEG format.

•	Create tables. Word Pro supports HTML2 and several HTML3 table extensions.

•	Add HTML forms and background wall paper.

Saving your new document to the Internet

Once you have created your Web page, or converted a document to HTML format, you can share it with others around the world. You can use Word Pro to save your file to an FTP or HTTP server on the Internet.

For more Information

While working in Word Pro:

1.	Choose Help - Help Topics and click the Index tab.

2.	Type: Internet.

3.	Click the index entry you want, then click Display.


Overview: Working with files and the Internet

While working in SmartSuite applications, you can open files from an FTP (File Transfer Protocol) server or a Web (World Wide Web) server via the Internet. You can also save a file to an FTP server.

Before you can open or save a document on the Internet:

•	Your computer and the server must both be connected to the Internet.

•	Your computer must have a WinSock-compatible TCP/IP stack installed.

•	The server must meet one of the following criteria:

•	It is a public web server.

•	It supports anonymous FTP.

•	It supports FTP and you have an account with permission to access files.

Note	Word Pro and 1-2-3 let you open files from the World Wide Web.

Opening and modifying files

When you open a file on the Internet, the SmartSuite application you are using copies the file to your computer where you can make changes. If you have Write permission for an FTP server, you can save the modified file.

FTP Servers

You can maintain a list of addresses of FTP servers you use most often. You can also add, edit and delete FTP connection information. Access to FTP servers can be anonymous, or require a user ID and password. You can access a server directly, or via a firewall (proxy server).

If you regularly connect to the same server, you can set Internet Options so you automatically connect to that server when you open or save a file on the Internet. You can also capture a transaction record of the date, time and full path from the place where you copied.

For each Internet connection, your SmartSuite application keeps a log of the messages sent to and from the server. The log file is called LTSNET.LOG and is stored in the WIN95 directory. Your application only maintains a log of your most recent connection, and overwrites the file each time you connect to a server.

For more information

While working in 1-2-3, Approach, Freelance Graphics, or Word Pro:

1.	Choose Help - Help Topics and click the Index tab.

2.	Type: Internet

3.	Click the index entry you want, then click Display.


Adding names to address folders

1.	Click the Addresses drawer to open it.

2.	Click the Addresses folder to open it.

3.	Click Add Name.

An address card appears, opened to the last section that you used.

4.	Enter information for the person, tabbing between fields.

Note	In the street address box, you can press CTRL-Enter to start a new line, and press CTRL-Tab to insert a tab.

5.	Click OK to save the information.

6.	Click the front of the drawer to close it.

 See related topics


Step 4: Options

Use Step 4 to specify a Word Pro SmartMaster template for writing letters and the way you want names to appear in an address folder.

Note	It is important to complete the steps in sequence. When you complete the last step, click Done.

Display names

Select the order for the display of first and last names in the address folder.

Write a letter

Type the path and file name of the Word Pro SmartMaster template that you want to use to write a letter or click Browse to select a file.


Step 2: Basics

Use Step 2 to specify a  label, color, and icon for the folder that you are adding to a drawer.

Note	It is important to complete the steps in sequence. When you complete the last step, click Done.

Folder type

Shows the type of file that you selected in Step 1.

Folder label

Enter the label that you want to display on the front of the folder.

Color

Select the folder color you want.

Icon

Select the icon you want to display on the front of the folder


Step 3: Calendar

Use Step 3 to specify the file that holds calendar data.

Note	It is important to complete the steps in sequence. When you complete the last step, click Done.

File type

Select the type of file that you want the calendar folder to use as a source file. If you are not using an Organizer .OR3 file, you will see only text file in the drop down list box.

Name of Lotus Organizer/text file

Type the name of the Organizer file or text file that you want the calendar folder to use, or click Browse to select a file.

Note	Organizer files must have an .OR3 extension.

Section

An Organizer calendar can have multiple sections. For example, one section can contain your own calendar and another section can contain a calendar for someone else in your organization. Select the section that you want to use in your SmartCenter calendar folder. A folder can only display one section at a time.

Appointment alerts

If you want the calendar drawer to alert you of an upcoming appointment, check the Open drawer box, and enter the number of minutes before your appointment you want to be alerted. The drawer will open to alert you.


Changing drawer properties

You can use the Drawer Properties dialog box to change labels and handles for drawers.

Choose a task

Changing drawer labels

Changing handles on drawers


Changing the source file of a  name and address book

You can use Organizer or a text file as the source file for your name and address book.

1.	Click the Addresses drawer to open it.

2.	Right-click the address tab.

3.	Choose Folder Properties.

4.	Click the Name & Address tab.

5.	Select another source file in the File type box.

6.	Type the path and file name of your source address book in the "Name of Lotus Organizer/text file" box.

Tip	You can click Browse to locate the file that you want to use as your address book source.

7.	(Optional) If you select Lotus Organizer as your file type, you can select an address book section in the Section box.

8.	Click OK.

 See related topics


Changing name and address information

1.	Click the Addresses drawer to open it.

2.	Click the letter, and then the name of the person whose address you want.

Tip	For more ways to look for addresses, click Selecting a name.

3.	Click the edit button.

4.	Tab to the field that you want to change.

Note	In the street address box, you can press CTRL-Enter to start a new line, and press CTRL-Tab to insert a tab.

5.	Click OK, and the click the [image] (close button) at the top right of the address card.

6.	Click the front of the drawer to close it.

Note	If you are using Organizer as your source address book, this procedure also updates Organizer name and address information.

 See related topics


Checking off Reminders

After you finish a task described in a reminder, you can mark it completed.

1.	Click the Reminders drawer to open it.

2.	Click either the Home or Business folder to open it.

3.	Select the reminder.

4.	Click the box on the far left side of the reminder to check it.

The text in the reminder displays with a line through it.

 See related topics


Converting files to address folder text files

You can use Approach to convert address books of different file formats into address folder text files. You can convert any file type that can be imported into Approach.

1.	Start Approach

2.	Click the Open an Existing Approach File tab.

3.	Click Browse for More Files, and select ADDRESS.APR from the SmartCenter folder.

4.	Click Import. The Import Data dialog box appears.

5.	Select the import type and file name of the file you are converting and click Import.

6.	Map like fields according to the instructions in the Import Setup dialog box.

7.	Click OK when you are finished mapping fields.

8.	Verify that records were imported.

9.	Click Export. The Export Data dialog box appears.

10.	Select Text-Delimited (*.txt) in the Export type box.

11.	Enter a file name.

Note	This will be the file that you use in the address drawer.

12.	Select all the fields in the "Database fields" box.

13.	Click Add, and then click Export.

14.	Select Commas and then click OK in the Text File Options dialog box.

Notes

•	After the conversion is completed, click Clear to clear ADDRESS.APR for future use.  Click Yes to delete the records from the file.

•	To change the file that you use as a source for your address folder, see Changing the source file for a name and address book.

 See related topics


Creating screen movies

You can create your own screen movies, which record screen activity.

1.	Click the SmartSuite drawer.

2.	Click the Lotus Applications folder.

3.	Double-click the ScreenCam icon.

4.	Click one of the following buttons:

•	 to record sound only

•	 to record screen activity

•	  to record both screen activity and sound

5.	Click Record and then OK to begin recording.

6.	When the stopwatch disappears, perform the actions you want to record.

7.	Click Stop to stop recording.

8.	Click Play to view the movie.

9.	Choose File - Save

10.	Specify a name and location for the movie, and click OK.

Note	If you want to use the sound features of SmartCenter, you must have the hardware and software for sound installed.


Changing drawer textures

You can customize the appearance of drawer fronts by selecting a texture that displays on the front.

1.	Click the SmartCenter Menu button.

2.	Choose SmartCenter Properties.

3.	Click the Appearance tab.

4.	Select a texture from the box.

5.	Click OK.

Tip	Another way to change textures is to click the blank part of SmartCenter,  position the mouse over SmartCenter, and press F8.

 See related topics


Deleting reminders

1.	Click the Reminders drawer to open it.

2.	Click either the Home or Business folder to open it.

3.	Click a reminder to select it.

4.	Press Delete.

5.	Click Yes.

Note	If a reminder is out of the folder and on your desktop, just click it, and press Delete.

 See related topics


Dialing telephone numbers from SmartCenter

SmartCenter lets you dial telephone numbers from your computer by using your modem and telephone numbers stored in your address folder.

1.	Click the Addresses drawer to open it.

2.	Click the letter, and then the name of the person whose address you want.

Tip	For more ways to look for addresses, click Selecting a name.

3.	Click the Call button to place your call.

A Call Status dialog box appears instructing you to pick up your receiver.

4.	Click Talk and pick up the receiver.

5.	When you complete your call, click Hang-up.

6.	Click the front of the Mail & Addresses drawer to close it.

 See related topics


Displaying name and address information

You can display the address and other information, such as telephone number, about the people listed in an address folder.

1.	Click the Addresses drawer to open it.

2.	Click the letter, and then the name of the person whose address you want.

Tip	For more ways to look for addresses, click Selecting a name.

 See related topics


Step 1: Type

Complete Step 1 to specify the folder type that you want to create.

Note	It is important to complete the steps in sequence. When you complete a step, click Next. When you complete the last step, click Done.

Address folders

You can maintain name and address information in address folders. You can use an address folder to list and update address information in Organizer, or you can use it as a stand-alone address folder that is not connected to an Organizer address book.

Calendar folders

You can schedule and update your appointments in calendar folders. You can use a calendar folder to make simple changes to your calendar in Organizer, or you can use it as a stand-alone calendar.

File folders

File folders work just like folders work on your Windows desktop. You can organize your work into file folders that can contain:

•	Files

•	Applications

•	Notes databases

•	Shortcuts

•	Other folders

Internet weather, news, stock, or page folders

You can check out the weather, news, or latest stock quotes on the World Wide Web, or add your favorite Web sites using Internet folders.

Dictionary folders

You can search for definitions in dictionary folders.

Thesaurus folders

You can search for word synonyms in thesaurus folders.

Reminder folders

You can create reminders to keep track of your daily tasks.  You can check them off or delete them as you complete tasks.


Overview: Installing additional language versions of applications

SmartSuite lets you access your Lotus applications in multiple languages. The first language you install becomes your default language. To add a second or third language version of a SmartSuite application, you must run the Install again. SmartSuite Install informs you that you already have an existing copy of the product in a different language and preserves the directory structure of the default language. SmartSuite Install adds icons for the additional languages to the Start menu. These icons are identified by the two-character ISO language tag. For example, the icon for the French version of Freelance Graphics is labeled Freelance Graphics 97 - FR.

Choosing another language version

If you installed additional language versions of SmartSuite applications, you can choose another language version by right-clicking:

•	A SmartSuite application icon in the Lotus Applications folder in SmartCenter.

•	A SuiteStart icon.

 See related topics


Moving file folders to the Windows desktop

You can move file folders from drawers to the Windows desktop.

1.	Click the drawer to open it.

2.	Click the file folder that you want to move.

3.	Click the folder icon.

4.	Choose Move to Desktop.

 See related topics


Step 3: Name & Address

Use Step 3 to specify a name and address book.

Note	It is important to complete the steps in sequence. When you complete the last step, click Done.

File type

Select the type of file that you want the address folder to use as a source file. If you are not using an Organizer .OR3 file, you will see only text file in the list box.

Name of Lotus Organizer/text file

Type the name of the Organizer file or text file that you want the address folder to use, or click Browse to select a file.

Note	Organizer files have an .OR3 extension.

Section

An Organizer address book can have multiple sections. For example, you can have one section that contains your own address book and another section that contains an address book for someone else in your organization. Select the section that you want to use in your address folder. A folder can only display one section at a time.


Name and address information

Use the Name & Address tab to maintain information on names listed in address folders, as well as source address books.

Choose a task

Adding names to address folders

Changing name and address information


Overview: Address folders

Address folders let you maintain name and address information. You can use your address folder as a stand-alone address book, or you can use it with Organizer to add, list, change, or delete names and addresses in Organizer.

Communicating from the address folder

If you have communication hardware and software installed on your system, you can initiate your favorite method of communication. Choose from the following methods:

Call

Dials the person's telephone number.

Send mail

Initiates sending mail to the selected person's business or home address. SmartCenter uses QuickMail. QuickMail works with your electronic mail system to allow you to send messages from within SmartCenter.

Write a letter

Opens a Word Pro SmartMaster for composing a letter. Address data is automatically inserted in the SmartMaster.

Fax

Dials a fax number.

Using the address folder and Organizer together

The information in your address folder is stored in a source file. There are two kinds of source files: text or Organizer.  Text files have an extension of .TXT.  Organizer files are the files that you use for storing information in Lotus Organizer and have an extension of .OR3.

During installation, SmartCenter detects if you are already using Organizer, and if your Organizer preferences are set to automatically open an .OR3 file when you start Organizer. If this is true, then the .OR3 file becomes your source file for the address folder. Every time you open the address folder, it refreshes with new information from Organizer.

If you are not already using an Organizer .OR3 file, the SmartCenter install creates a .TXT file for your source file.

Converting Organizer files

You can convert your files from previous releases of Organizer to .OR3 files.  While working in Organizer:

1.	Choose Help - Help Topics and click the Index tab.

2.	Type this phrase:

Converting files, from previous releases

3.	Click the index entry you want, then click Display.

Address security

The first time you open an address folder after you start SmartCenter, it prompts you for your Organizer password if you have one. You will not be prompted for your password again, unless you choose Clear Passwords. If you clear your passwords, you must reenter your passwords the next time you want to use your address folder or any other password-protected folder.

You clear passwords by clicking the folder icon in an open folder and choosing Clear Passwords.

 See related topics


Overview: Reminder folders

Reminder folders let you create and keep track of simple reminders.  You can edit, move, delete, or mark a reminder completed. You can drag a reminder from one reminder folder to another, or you can drag it out to your desktop where it acts like a sticky note stuck on your screen. You can even create a reminder by dragging text from an application to a reminder folder.

The default installation of SmartCenter comes with two reminder folders in the Reminders drawer - the Home and Business folders. You can add more reminder folders to SmartCenter drawers.

Note	A reminder can only be in a reminder folder or on the desktop.  If you try dragging a reminder to another type of folder, like a file folder, it may appear to be in the folder, but when you close the folder, the reminder is on the desktop.

 See related topics


Reserving minimum space for SmartCenter

You can choose to have SmartCenter take up a minimum amount of space on the screen. This allows maximized windows to hide most of SmartCenter, giving you more space to work.

1.	Click the SmartCenter Menu button.

2.	Choose SmartCenter Properties.

3.	Click "Reserve minimum space for SmartCenter".

4.	Click OK.

Note	Click the unhidden part of SmartCenter to maximize it.

 See related topics


Sending mail from address folders

You can use addresses from the address folder to send electronic mail.

1.	Click the Addresses drawer to open it.

2.	Click the Addresses folder to open it.

3.	Click the letter, and then the name of the person whose address you want.

Tip	For more ways to look for addresses, click Selecting a name.

4.	Click the Send mail button.

The Mail dialog box appears with the mail recipient's e-mail address already inserted.

5.	Type the message subject and the message that you want to send.

6.	Click Send.

 See related topics


Setting up SmartCenter properties

Use the SmartCenter Properties dialog box to set preferences for SmartCenter.

Choose a task

Moving SmartCenter

Displaying pop-up help on drawers

Assigning sounds to drawer events

Changing the opening speed of drawers

Defining textures for drawers

Reserving minimum space for SmartCenter

Changing languages in SmartCenter


Starting Organizer from an address folder

1.	Click the Addresses drawer to open it.

2.	Click the Addresses folder to open it.

3.	Click the folder icon.

4.	Choose Open in Organizer.

Organizer starts and displays the Organizer address book.

Note	The Open in Organizer menu choice only appears if you have selected an Organizer file as the source file  for your address book.

 See related topics


What's new in SmartSuite 97

SmartSuite 97 Edition is a complete 32-bit suite, with the features you need to complete everyday business tasks with ease. SmartSuite includes:

•	New Internet features and enhancements which let you access news, weather and stock quotes directly from SmartCenter.

•	Advanced installation and cross-application features.

•	LotusScript in all SmartSuite applications.

SmartSuite includes the following applications: Word Pro 97, Approach 97, Freelance Graphics 97, SmartCenter 97, and ScreenCam 97. New in SmartSuite 97 are 1-2-3 97, the next-generation of the easiest spreadsheet for you and your team, and Organizer 97, an upgrade to the most popular networked personal information manager

SmartSuite is the only office suite that is uniquely designed to take advantage of Lotus Notes.

Lotus 1-2-3 97 Edition

Lotus 1-2-3 97 includes the following new features:

Team Consolidate

Team Consolidate is a powerful new feature for spreadsheet collaboration that facilitates group budgeting, forecasting, planning and review. You can easily request data or input from colleagues and consolidate that data into one summary workbook.

Outlining

Outlining in 1-2-3 allows you to automatically expand and collapse groups of rows and columns, and to view or print only the data needed.

HTML Publishing

You can publish 1-2-3 tables directly to the Internet in HTML format.

LotusScript

LotusScript is a cross-platform, BASIC-compatible, object-oriented programming language for building custom business solutions. LotusScript is compatible with, and easily integrates with, Visual Basic.

Full OLE 2.0 Support

1-2-3 supports OLE 2.0 as both a container and server. It will also support drag & drop and automation support for cross application scripting.

AutoTotal

1-2-3 detects the word “Total” and automatically analyzes the spreadsheet data and totals the figures in the column or row.

InfoBox

The Lotus InfoBox is a one-stop shopping tool for inspecting, formatting or changing the properties of any object in 1-2-3. With the Lotus InfoBox, all editing is “live” - the formatting changes are displayed in the spreadsheet as you make them.

Lotus User Interface

1-2-3 takes advantage of the Lotus common user interface and provides common tools and a common look with SmartSuite applications and Lotus Notes.

Lotus Organizer 97 Edition

Lotus Organizer 97 includes the following new features:

Drag and drop appointments

In your Calendar section, the duration of each appointment is represented graphically and can be changed via drag and drop.

Call rollover

Calls logged in your Calls section as tasks will automatically roll over to the next day, to prevent missed calls, until the user marks them as completed.

Embed objects in Notepad

The Notepad section is a Notepad container. You can link or embed OLE objects such as workbooks, documents, presentations, and metafiles, on Notepad pages for in-place editing of this information.  You can manage related information by organizing it in the Notepad section that automatically generates a table of contents.

TAPI support

Support for TAPI dialing means easier and more streamlined autodialing capabilities for the Calls and Address sections.

Rich text formatting

The Notepad section supports rich text formatting so you can format your text with bold, italic, underline, font size and type, as well as color.

Links to the Internet

Organizer 97 features the Internet SmartIcons for access to the Lotus customer support on the Web, and the ability to launch a web page from the Organizer Notepad.

Expanded support for international addresses

New address label and envelope printing accommodates 25 international address formats.

Fun

Animated cursors, sounds, and more category symbols continue to make Organizer fun to use.

 See related topics


Word Pro SmartMaster

You need to select a Word Pro SmartMaster template to use for your letter. SmartCenter automatically inserts name and address information from the address folder into the SmartMaster.

Enter the file name and path of the SmartMaster into the "Name of Word Pro SmartMaster" box. You can click Browse to locate the SmartMaster. SmartMaster templates have an .MWP extension, and their default location is in the SMASTERS folder.


Writing letters

You can write letters using Word Pro SmartMaster templates. Word Pro inserts the person's address into the SmartMaster.

1.	Click the Addresses drawer to open it.

2.	Click the letter, and then the name of the person whose address you want.

Tip	For more ways to look for addresses, click Selecting a name.

3.	Click the Write a letter button to start your Word Pro SmartMaster for writing letters.

4.	In the Word Pro SmartMaster dialog box, either enter the name of the SmartMaster you want to use or click Browse to select one. The dialog box saves the SmartMaster that you used the last time you wrote a letter.

Word Pro starts, automatically inserting the person's address into the letter.

5.	You can now write your letter.

 See related topics


Attaching a file to a Lotus Notes document

When you attach a file to a Lotus Notes document, you can open or detach the file later. You can attach a file from any SmartSuite application to a Lotus Notes document.

1.	Start Lotus Notes.

2.	Create a new document or open an existing one.

Tip	If you open an existing document, choose Actions - Edit Document to switch to edit mode.

3.	Click where you want to attach the file.

4.	Choose File - Attach.

5.	Locate and select the file to attach.

6.	Click Create.

 See related topics


Copying an Organizer address into 1-2-3

You can copy a name and address from Organizer to a 1-2-3 workbook.

1.	Start 1-2-3.

2.	Open the workbook and display the sheet in which you want to place the address.

3.	Click where you want the address to appear in the sheet.

4.	Start Organizer.

5.	Open the file that contains the address you want to copy.

6.	Click the Address tab.

7.	Select the address record you want to copy.

8.	Choose Edit - Copy Special.

9.	Select "Full Address (Default)" from the Fields box.

Tip	You can copy various combinations of information from the address record by selecting the appropriate item in the Fields box.

10.	Click OK.

11.	Switch to 1-2-3.

12.	Choose Edit - Paste.

 See related topics


Copying a 1-2-3 range to a Word Pro document

You can use drag and drop to copy a 1-2-3 range to a Word Pro document.

1.	Start Word Pro.

2.	 Open the document in which you want to place the 1-2-3 range.

3.	Start 1-2-3.

4.	Open the workbook and display the sheet that contains the range you want to copy.

5.	Select the range and drag it to the Word Pro button in the Windows taskbar.

Tip	 Position the mouse pointer on the range's border. When the mouse pointer changes to a hand, hold down the mouse button and drag the range. Continue holding down the mouse button.

Word Pro becomes active.

6.	Drag the range to the location in the Word Pro document where you want the 1-2-3 range to appear.

7.	Drop the 1-2-3 range in place by releasing the mouse button.

The range appears in a frame in the Word Pro document.

Notes

•	The range is an object on top of the sheet so it does not overwrite your data.

•	You can reposition the range by dragging it to a new location.

•	To resize the range, select the frame, choose Frame - Graphics Scaling, and change the dimensions in the Width and Height boxes.

 See related topics


Copying a graphic from Freelance Graphics into Word Pro

You can use Copy and Paste to copy a drawing, a diagram, or clip art from Freelance Graphics into Word Pro.

 Show me a demo

1.	Start Freelance Graphics and open the presentation that contains the graphic you want to copy.

2.	Select the graphic.

3.	Choose Edit - Copy.

4.	Start Word Pro and open the document in which you want to place the graphic.

5.	Click where you want the graphic to appear.

6.	Choose Edit - Paste.

The graphic appears in a frame in the Word Pro document.

Notes

•	The graphic is an object on top of the document so it does not overwrite your text.

•	You can reposition the graphic by dragging it to a new location.

•	To resize the graphic, select the frame, choose Frame - Graphics Scaling, and change the dimensions in the Width and Height boxes.

•	You can also use drag and drop to copy a graphic from Freelance Graphics to Word Pro.

 See related topics


Copying a graphic from Freelance Graphics into 1-2-3

You can use drag and drop to copy a drawing, a diagram, or clip art from Freelance Graphics into 1-2-3.

1.	Start 1-2-3

2.	Open the workbook and display the sheet in which you want to place the graphic.

3.	Click the cell where you want the upper-left corner of the graphic to appear.

4.	Start Freelance Graphics.

5.	Open the presentation that contains the graphic you want to copy.

6.	Click the graphic.

7.	Drag the graphic to the 1-2-3 button in the Windows taskbar.

Tip	Continue holding down the mouse button.

1-2-3 becomes active.

8.	Drag the graphic to the 1-2-3 sheet and drop it in place by releasing the mouse button.

The graphic appears in the 1-2-3 sheet.

Notes

•	The graphic is an object on top of the sheet so it does not overwrite your data.

•	You can reposition the graphic by dragging it to a new location.

•	You can edit the graphic in Freelance Graphics by double-clicking it. When you are finished editing, choose File - Close or File - Exit & Return to (file name) to return to 1-2-3.

 See related topics


Copying data from a Freelance Graphics table into 1-2-3

You can use drag and drop to copy data from a Freelance Graphics table into 1-2-3.

1.	Start 1-2-3.

2.	Open the workbook and display the sheet in which you want to place the data from the table.

3.	Start Freelance Graphics.

4.	Open the presentation that contains the table you want to copy.

5.	Select the table so handles appear on all four sides.

6.	Drag the table to the 1-2-3 button in the Windows taskbar.

Tip	Position the mouse pointer on the table's border, hold down the mouse button, and drag the table. Continue holding down the mouse button.

1-2-3 becomes active.

7.	Drag the table to the 1-2-3 sheet and drop the data in place by releasing the mouse button.

 See related topics


Copying a Freelance Graphics table into Word Pro

You can use drag and drop to copy a Freelance Graphics table into Word Pro.

1.	Start Word Pro.

2.	Open the document in which you want to place the table.

3.	Start Freelance Graphics.

4.	Open the presentation that contains the table you want to copy.

5.	Select the table so that handles appear on all four sides.

6.	Drag the table to the Word Pro button in the Windows taskbar.

Tip	 Position the mouse pointer on the table's border, hold down the mouse button, and drag the table. Continue holding down the mouse button.

Word Pro becomes active.

7.	Drag the table to the location in the Word Pro document where you want the table to appear.

8.	Drop the table in place by releasing the mouse button.

The table appears in a frame in the Word Pro document.

Notes

•	The table is an object on top of the document so it does not overwrite your text.

•	You can reposition the table by dragging it to a new location.

•	To resize the table, click any cell, choose Table - Size Row/Column, and change the dimensions in the Height and Width boxes.

 See related topics


Copying data from a Word Pro table into 1-2-3

You can use drag and drop to copy data from a Word Pro table to 1-2-3.

1.	Start 1-2-3.

2.	Open the workbook and display the sheet in which you want to place the data from the Word Pro table.

3.	Start Word Pro.

4.	Open the document that contains the table with the data you want to copy.

5.	Click anywhere in the table.

6.	Choose Table - Select - Entire Table to select the entire table.

7.	Drag the table to the 1-2-3 button in the Windows taskbar.

Tip	Position the mouse pointer on the table's border. When the mouse pointer changes to a hand, hold down the mouse button and drag the table. Continue holding down the mouse button.

1-2-3 becomes active.

8.	Drag the table to the location in the 1-2-3 sheet where you want the data to appear.

9.	Drop the Word Pro data in place by releasing the mouse button.

 See related topics


Creating an Approach dynamic crosstab using data in a 1-2-3 workbook

You can use Approach to analyze 1-2-3 data by creating dynamic crosstabs without leaving 1-2-3.

1.	Start 1-2-3.

2.	Open the workbook and display the sheet that contains the database table you want to use to create the dynamic crosstab.

3.	Select the database table, including the column headings.

Note	The database table must have at least two rows and three columns.

4.	Choose Create - Database - Dynamic Crosstab.

5.	Click OK in the Dynamic Crosstab dialog box.

6.	Click where you want the dynamic crosstab to appear in the sheet.

1-2-3 starts the Crosstab Assistant.

7.	Hold down CTRL and select the fields for the crosstab's rows, click Add, and then click Next.

8.	Hold down CTRL and select the fields for the crosstab's columns, click Add, and then click Next.

9.	Select a field to use for the summary from the "Fields" box, select the type of summary you want to perform from the "Calculate the" box, and click Add.

10.	Repeat step 9 for each field you want to summarize.

11.	Click Done.

The dynamic crosstab appears in the 1-2-3 sheet.

Notes

•	The crosstab is an object on top of the sheet so it does not overwrite your data. You can reposition the crosstab by dragging it to a new location.

•	You cannot modify data in the crosstab.

•	If you change the data in your 1-2-3 database table, Approach updates the crosstab automatically when you activate it.

•	If you add a row or column to the database table in 1-2-3, you must redefine the range containing the table.

 See related topics


Creating an Approach form using data in a 1-2-3 workbook

You can use Approach to create customizable forms that streamline data entry and ensure accuracy without leaving 1-2-3.

1.	Start 1-2-3.

2.	Open the workbook and display the sheet that contains the database table you want to use to create the form.

3.	Select the database table, including the column headings.

4.	Choose Create - Database - Form.

5.	Click OK in the Create Form dialog box.

6.	Click where you want the form to appear in the sheet.

1-2-3 starts the Form Assistant.

7.	Enter a title, select a layout and a style for your form, and then click Next.

8.	Hold down CTRL and select the fields for the form, click Add, and then click Done.

The form appears in the 1-2-3 sheet.

Notes

•	The form is an object on top of the sheet so it does not overwrite your data. You can reposition the form by dragging it to a new location.

•	If you modify data in your Approach form, the changes appear in your 1-2-3 database table. You cannot modify protected cells or formulas, or change field definitions while working with data in the form.

•	If you change the data in your 1-2-3 database table, Approach updates the form automatically when you activate it.

•	If you add a row or column to the database table in 1-2-3, you must redefine the range containing the table.

 See related topics


Creating an Approach report using data in a 1-2-3 workbook

You can use Approach to create sophisticated summary reports of your 1-2-3 data without leaving 1-2-3.

 Show me a demo

1.	Start 1-2-3. Open the workbook and display the sheet that contains the database table you want to use to create the report.

2.	Select the database table, including the column headings.

3.	Choose Create - Database - Report.

4.	Click OK in the Create Report dialog box.

5.	Click where you want the report icon to appear in the sheet.

1-2-3 starts the Report Assistant.

6.	Enter a title, select a layout and a style for your report, and then click Next.

7.	Hold down CTRL and select the fields for the report, click Add, and then click Next.

8.	If you want to group the data, hold down CTRL and select the fields by which to group the data, click Add, and then click Next.

Note	If you do not want to perform calculations on the data, click Done and skip the next step.

9.	For each field on which you want to perform a calculation, select the field, click Add, and specify the type of calculation you want to perform.

10.	Click Done.

Approach opens and displays the report. To return to 1-2-3, choose File - Close & Return to Lotus 1-2-3 or File - Exit & Return to 1-2-3.

Notes

•	To print the report, double-click the Approach icon in the 1-2-3 sheet to start Approach and then choose File - Print.

•	If you modify data in your Approach report, the changes appear in your 1-2-3 database table. You cannot modify protected cells or formulas, or change field definitions while working with data in the report.

•	If you change the data in your 1-2-3 database table, Approach updates the report automatically when you activate it.

•	If you add a row or column to the database table in 1-2-3, you must redefine the range containing the table.

 See related topics


Creating Approach mailing labels in 1-2-3

You can use Approach to create mailing labels without leaving 1-2-3.

1.	Start 1-2-3.

2.	Open the workbook and display the sheet that contains the addresses you want to use.

3.	Select the database table, including the column headings.

4.	Choose Create - Database - Mailing Labels.

5.	Click OK in the Create Mailing Label dialog box.

6.	Click where you want the mailing labels icon to appear in the sheet.

1-2-3 starts the Mailing Label Assistant.

7.	Select the address layout that you want to use.

8.	Select the field from the Fields box that you want to appear in the first box of the address label.

9.	Click Add.

10.	Repeat steps 8 and 9 for each of the remaining fields you want to appear on the label.

11.	Select the type and size of label.

12.	Click Done.

Approach opens and displays the mailing labels. To return to 1-2-3, choose File - Close & Return to Lotus 1-2-3 or File - Exit & Return to 1-2-3.

Notes

•	To print the mailing labels, double-click the Approach icon in the 1-2-3 sheet to start Approach and then choose File - Print.

•	If you modify the data in Approach, the changes appear in your 1-2-3 database table. You cannot modify protected cells or formulas, or change field definitions while working with the data in Approach.

•	If you change the data in your 1-2-3 database table, Approach updates the mailing lables automatically when you activate it.

•	If you add a row or column to the database table in 1-2-3, you must redefine the range containing the table.

 See related topics


Copying a 1-2-3 chart to a Freelance Graphics presentation

You can use drag and drop to copy a chart from a 1-2-3 workbook to a Freelance Graphics presentation.

1.	Start Freelance Graphics.

2.	Open the presentation in which you want the chart to appear.

3.	Click New Page.

4.	Select 1 Chart as the page layout and click OK.

5.	Start 1-2-3.

6.	Open the workbook and display the sheet that contains the chart you want to copy.

7.	Select the chart and drag it to the Freelance Graphics button in the Windows taskbar.

Tip	Position the mouse pointer on the chart's border and hold down the mouse button. When the mouse pointer changes to a hand, drag the chart. Continue holding down the mouse button.

Freelance Graphics becomes active.

8.	Drag the 1-2-3 chart to the "Click here to create chart" box in the Freelance Graphics presentation.

9.	Drop the chart in place by releasing the mouse button.

 See related topics


Embedding 1-2-3 data into Word Pro

When you embed 1-2-3 data in Word Pro, the 1-2-3 workbook becomes part of the document. You can use 1-2-3 from within Word Pro to edit the data.

1.	Start 1-2-3.

2.	Open the workbook that contains the data you want to embed.

3.	Select the data.

4.	Choose Edit - Copy.

5.	Start Word Pro.

6.	Open the document in which you want to embed the 1-2-3 data.

7.	Place the insertion point where you want the embedded data to appear.

8.	Choose Edit - Paste Special.

9.	Select Paste in the Paste Special dialog box.

10.	Select Lotus 1-2-3 97 Workbook Object from the "As" box and click OK.

The 1-2-3 data you selected appears in the Word Pro document.

Notes

•	The entire 1-2-3 workbook is embedded in the document, not just the selected data. The 1-2-3 workbook is an object on top of the document so it does not overwrite your text.

•	You can reposition the workbook by dragging it to a new location.

•	To resize the workbook, select the frame, choose Frame - Graphics Scaling, and change the dimensions in the Width and Height boxes.

•	To edit the 1-2-3 data within Word Pro, double-click the data. When you are finished editing, click elsewhere in the Word Pro document.

 See related topics


Importing Organizer addresses into Approach

You can import addresses from Organizer into an existing Approach database.

Note	Make sure you have similar fields in the Approach and Organizer files.

1.	Start Organizer.

2.	Open the file that contains the addresses you want to import into Approach.

3.	Choose File - Export.

4.	Select Address from the "From section" box.

5.	Select dBASE (*.DBF) from the "Files of type" box.

6.	Enter a name in the File name box for the file you are exporting.

7.	Click Mapping.

8.	Click Clear all.

9.	In the "Fields in Organizer section" box, select the field you want to be the first field in the exported file and then click Field 1 in the "Fields in export file" box.

10.	Repeat step 9 for each field you want to include in the file you are exporting.

11.	Click OK to return to the Export dialog box.

12.	Click Export.

Organizer exports the address records.

13.	Start Approach.

14.	Open the Approach (.APR) file where you want to store the Organizer addresses.

15.	Choose File - Import Data.

16.	Locate and select the name of the Organizer file you want to import, as entered in step 6.

17.	Click Import. Approach displays the Import Setup dialog box.

18.	Rearrange the data and field names by dragging them into place. Click the arrow column to include data in the import.

19.	Select "Add imported data as new records" from the "Import options" box.

Note	You can also select options to update existing records in the Approach file.

20.	Click OK.

 See related topics


Importing Approach addresses into Organizer

You can import addresses stored in an Approach database into the Address section of an Organizer file.

Note	Make sure you have similar fields in the Approach and Organizer files.

1.	Start Organizer.

2.	Open the Organizer file where you want to store the Approach addresses.

3.	Choose File - Import.

4.	Select Address from the "Into section" box.

5.	Select dBASE (*.DBF) from the "Files of type" box.

6.	Locate and select the Approach file to import.

7.	Click Mapping.

8.	Click Clear all.

9.	Click the first field in the "Fields in import file" box and then click the corresponding Organizer field in the "Fields in Organizer section" box. Repeat this process for each field in the file you want to import.

10.	Click OK to return to the Import dialog box.

11.	Click Import to import the address records into Organizer.

 See related topics


Starting 1-2-3 from Organizer at a scheduled time

You can preset an alarm in Organizer to open a file in another SmartSuite application at a specified time. This feature is useful when you need to perform a specific task in 1-2-3 at a particular time.

1.	Start Organizer.

2.	Type an entry in your Calendar, To Do, Calls, Planner, or Anniversary section.

Tip	For an entry in the To Do section, specify a date so the Alarm button becomes available.

3.	Click Alarm.

4.	Click Browse.

5.	Select All Files(*.*) in the "Files of type" box.

6.	Locate and select the .123 or .WK4 workbook you want to open when the alarm goes off, and then click Open.

Tip	If you want to start 1-2-3 but not display a particular workbook, locate and select 123W.EXE, and then click Open.

7.	Set the time at which you want the alarm to go off in the Time box.

8.	Click OK to close the Alarm dialog box.

9.	Click OK.

10.	When the alarm goes off at the specified time, click OK to display the file you selected.

 See related topics


Starting Approach from Organizer at a scheduled time

You can preset an alarm in Organizer to open a file in another SmartSuite application at a specified time. This feature is useful when you need to perform a specific task in Approach at a particular time.

1.	Start Organizer.

2.	Type an entry in your Calendar, To Do, Calls, Planner, or Anniversary section.

Tip	For an entry in the To Do section, specify a date so the Alarm button becomes available.

3.	Click Alarm.

4.	Click Browse.

5.	Select All Files(*.*) in the "Files of type" box.

6.	Locate and select the .APR file you want to open when the alarm goes off, and then click Open.

Tip	If you want to start Approach but not display a particular file, locate and select APPROACH.EXE, and then click Open.

7.	Set the time at which you want the alarm to go off in the Time box.

8.	Click OK to close the Alarm dialog box.

9.	Click OK.

10.	When the alarm goes off at the specified time, click OK to display the file you selected.

 See related topics


Starting Freelance Graphics from Organizer at a scheduled time

You can preset an alarm in Organizer to open a file in another SmartSuite application at a specified time. This feature is useful when you need to perform a specific task in Freelance Graphics at a particular time.

1.	Start Organizer.

2.	Type an entry in your Calendar, To Do, Calls, Planner, or Anniversary section.

Tip	For an entry in the To Do section, specify a date so the Alarm button becomes available.

3.	Click Alarm.

4.	Click Browse.

5.	Select All Files(*.*) in the "Files of type" box.

6.	Locate and select the .PRZ file you want to open when the alarm goes off, and then click Open.

Tip	If you want to start Freelance Graphics but not display a particular file, locate and select F32MAIN.EXE, and then click Open.

7.	Set the time at which you want the alarm to go off in the Time box.

8.	Click OK to close the Alarm dialog box.

9.	Click OK.

10.	When the alarm goes off at the specified time, click OK to display the file you selected.

 See related topics


Starting Word Pro from Organizer at a scheduled time

You can preset an alarm in Organizer to open a file in another SmartSuite application at a specified time. This feature is useful when you need to perform a specific task in Word Pro at a particular time.

1.	Start Organizer.

2.	Type an entry in your Calendar, To Do, Calls, Planner, or Anniversary section.

Tip	For an entry in the To Do section, specify a date so the Alarm button becomes available.

3.	Click Alarm.

4.	Click Browse.

5.	Select All Files(*.*) in the "Files of type" box.

6.	Locate and select the .LWP file you want to open when the alarm goes off, and then click Open.

Tip	If you want to start Word Pro but not display a particular file, locate and select WORDPRO.EXE, and then click Open.

7.	Set the time at which you want the alarm to go off in the Time box.

8.	Click OK to close the Alarm dialog box.

9.	Click OK.

10.	When the alarm goes off at the specified time, click OK to display the file you selected.

 See related topics


Linking 1-2-3 data to an Approach database

When you link 1-2-3 data to an Approach database, any changes you make to the .APR file are automatically reflected in the 1-2-3 workbook.

1.	Start 1-2-3.

2.	Open the workbook that contains the data you want to link to an Approach database.

Note	The data must be a named range. If you add a row or column to the range in 1-2-3 after linking it to an Approach database, you must redefine the range.

3.	Start Approach and click Cancel in the Welcome dialog box, if it appears.

4.	Choose File - Open.

5.	Select 1-2-3 Ranges (*) from the "Files of type" box.

6.	Double-click the folder with the name of the 1-2-3 workbook.

7.	Select the named range you want to link and click Open.

The first record appears in Approach.

8.	Choose File - Save Approach File, enter a name for the Approach file, and click Save.

The next time you open the Approach .APR file, 1-2-3 will automatically start and display the linked workbook.

Note	If you modify data in your Approach form, these changes will appear in your 1-2-3 workbook. You cannot modify protected cells or formulas, or change field definitions while working in the database.

 See related topics


Linking a 1-2-3 chart to Freelance Graphics

When you link a 1-2-3 chart to a Freelance Graphics presentation, the Freelance Graphics presentation automatically reflects any changes you make to the 1-2-3 chart data.

Note	You are actually linking the chart's data, not the chart itself. If you change the appearance of the chart in 1-2-3, Freelance Graphics does not reflect the change. For example, if you link a 1-2-3 pie chart to a Freelance Graphics presentation and then change the chart type in 1-2-3 to stacked bar, a pie chart still appears in Freelance Graphics.

1.	Start 1-2-3.

2.	Open the workbook and display the sheet that contains the chart.

3.	Select the chart.

4.	Choose Edit - Copy.

5.	Start Freelance Graphics.

6.	Open a presentation and display the page where you want to paste the linked 1-2-3 chart.

7.	Choose Edit - Paste.

8.	Click OK.

 See related topics


Linking a 1-2-3 range to a Freelance Graphics chart

When you link a 1-2-3 range to a Freelance Graphics chart, the Freelance Graphics chart automatically reflects any changes you make to the 1-2-3 data.

1.	Start Freelance Graphics.

2.	Open a presentation.

3.	Click New Page.

4.	Select "1 Chart" as the page layout and click OK.

5.	Click the box that says "Click here to create chart."

6.	Choose a chart type and style, and then click OK.

7.	Click Import Data.

8.	Select either 1-2-3 Worksheet (123) or 1-2-3 Worksheet (WK?) from the "Files of type" box.

9.	Locate and select the file that contains the data to which you want to link, and then click Open.

10.	If necessary, select the sheet from the Worksheet box that contains the data you want to link.

11.	Select the range that contains the data from the Range Names box or select the data in the sheet itself.

12.	Click the button next to the Data box.

Note	You can use the same procedure to select a range for the title, legend, or x-axis labels, except you click the Title, Legend, or X Axis Labels button instead.

13.	Select "Keep file links."

14.	Select either Series by rows or Series by columns, and then click OK to return to the Edit Data dialog box.

15.	Click OK to view the chart in the Freelance Graphics presentation.

 See related topics


Linking a 1-2-3 range to a Word Pro document

When you link a 1-2-3 range to a Word Pro document, the document automatically reflects any changes you make to the 1-2-3 data.

 Show me a demo

1.	Start 1-2-3. Open the workbook and display the sheet that contains the range.

2.	Select the range.

3.	Choose Edit - Copy.

4.	Start Word Pro and open a document.

5.	Click where you want the linked data to appear.

6.	Choose Edit - Paste Special.

7.	Select "Paste link to source."

8.	Select 1-2-3 97 Workbook Object in the "As" box and click OK.

The 1-2-3 data appears in a frame in the Word Pro document.

Notes

•	The 1-2-3 range is an object on top of the document so it does not overwrite your text.

•	You can reposition the range by dragging it to a new location.

•	To resize the range, select the frame, choose Frame - Graphics Scaling, and change the dimensions in the Width and Height boxes.

 See related topics


Sending and routing mail from 1-2-3

You can compose mail messages in 1-2-3 and send them without switching to your mail application. You can also send a workbook or a picture of a range to other 1-2-3 users who have electronic mail. When you route mail, you can send it from one recipient to the next in the order you specify.

1.	Start 1-2-3.

2.	Open the workbook you want to send.

3.	(Optional) Display the sheet that contains the range you want to send as a picture and select the range.

4.	Choose File - TeamMail.

5.	Select an option in the Send box:

•	"Workbook with message" to route or send a message with the workbook as an attachment.

•	"Message only" and then "Paste in a picture of the selection" to send a message with a pasted picture of the selected range.

Tip	To send a 1-2-3 range, not just a picture of it, choose File - TeamReview instead of File - TeamMail.

6.	Click OK.

7.	If prompted, enter your password and click OK.

8.	Enter the name of the first recipient and any individual message in the TeamMail dialog box.

9.	Repeat step 8 for each additional recipient.

Tip	If you want to route a workbook as an attachment, enter the names in the order in which you want the workbook sent.

10.	If you are sending a workbook as an attachment to your message, select one of the following:

•	"Route from one address to the next" converts your list of recipients to a numbered route list.

•	"Send to all addresses at once" broadcasts the message with the workbook to all the recipients at the same time.

11.	Enter a subject and message for all the recipients.

Note	Click the Options tab to specify additional routing options.

12.	Click Send.

 See related topics


Sending and routing mail from Approach

You can compose mail messages in Approach and send them without switching to your mail application. You can also send selected data or a database to other Approach users who have electronic mail. When you route mail, you can send it from one recipient to the next in the order you specify.

1.	Start Approach.

2.	Open the file you want to send.

3.	(Optional) Select the records you want to send from the worksheet.

4.	Choose File - TeamMail - Send New Message.

5.	Select an option in the Send box:

•	"Snapshot of the current view" to send a picture of the current view as a Windows Metafile (.WMF).

•	"Approach file with" and then either "Current view only" or "All of the views" to send the current view or all views as an attachment.

6.	Click Send.

7.	If prompted, enter your password and click OK.

8.	Enter the name of the first recipient and any individual message in the TeamMail dialog box.

9.	Repeat step 8 for each additional recipient.

Tip	If you want to route a database as an attachment, enter the names in the order in which you want the range sent.

10.	If you are sending a database as an attachment, select one of the following:

•	"Send to all addresses at once" broadcasts the message to all the recipients at the same time.

•	"Route from one address to the next" converts your list of recipients to a numbered route list.

11.	Enter a subject and message for all the recipients.

Note	Click the Options tab to specify additional routing options.

12.	Click Send.

 See related topics


Using 1-2-3 data to create an Approach database

You can use a 1-2-3 sheet or named range to create an Approach database.

 Show me a demo

1.	Start Approach and click Cancel in the Welcome dialog box, if it appears.

2.	Choose File - Open.

3.	Select Lotus 1-2-3 (*.123, *.WK*) from the "Files of type" box.

4.	Locate and select the 1-2-3 workbook that contains the data you want to use to create the Approach database.

5.	Click Open.

6.	Select the sheet or named range you want to use and click OK.

7.	Specify the name of the Approach database and click Create.

Approach creates a new database using the 1-2-3 column headings as the field names.

8.	Choose File - Save Approach File, enter a name for the Approach file, and then click Save.

 See related topics


Using an Approach address database for a mass mailing in Word Pro

You can merge names and addresses from Approach into a Word Pro document to create a mass mailing. Make sure you create the Approach address records before you start Word Pro.

 Show me a demo

1.	Start Word Pro and open the document you want to mail.

2.	Choose Text - Merge - Letter.

The Mail Merge Assistant appears.

3.	Under Select Data File, click Use Existing.

4.	Select dBase/ANSI (*.DBF) from the "Files of type" box to show only the database files (.DBF).

5.	Locate and select the database file (.DBF) that contains the address records and click Open.

6.	Click OK in the Import dialog box to use the entire Approach file as your data source.

7.	Under Select Letter to Merge, click Use Current.

8.	Select a field name from the list in the Merge bar above the document, position the insertion point in the document where you want the merge field to appear, and click Insert Field.

Note	If you want any punctuation, spaces, or line breaks to appear between fields, you must add them to the document.

9.	Repeat the previous step for each field you want to insert and then click Done.

10.	Under Merge, View, and Print, click Merge.

11.	Specify whether you want to view the results of the merge on-screen, send them directly to the printer, or print to a file.

Tip	You can click the Set Conditions button to specify conditions that the names and addresses must satisfy to be included in the merge.

12.	Click OK to perform the merge.

 See related topics


Copying an Organizer address into Word Pro

You can copy names and addresses from Organizer to a Word Pro document.

1.	Start Organizer.

2.	Open the file that contains the address you want to copy.

3.	Click the Address tab.

4.	Select the address record you want to copy.

5.	Choose Edit - Copy Special.

6.	Select "Full Address (Default)" from the Fields box.

Tip	You can copy various combinations of information from the address record by selecting the appropriate item in the Fields box.

7.	Click OK.

8.	Start Word Pro.

9.	Open an existing document or create a new one.

10.	Click where you want the address to appear.

11.	Choose Edit - Paste.

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Using Organizer addresses for a mass mailing in Word Pro

You can merge names and addresses from Organizer into a Word Pro document to create a mass mailing. Make sure you create and save the Organizer address records before you start Word Pro.

1.	Start Organizer.

2.	Open the file that contains the addresses you want to merge.

3.	Start Word Pro.

4.	Open the document you want to mail.

5.	Choose Edit - Script & Macros - Run.

6.	Select "Run script saved in another file."

7.	Click Browse.

8.	Double-click the Scripts folder, if necessary.

9.	Select ORGMERGE.LWP and then click Open.

10.	Click OK in the Run Script dialog box.

The Lotus Organizer Merge Assistant appears.

11.	In the Section box, type the name of the Organizer address section from which you want to merge addresses.

12.	Click OK to start step 2 of the merge.

Word Pro retrieves the Organizer records.

13.	Under Select Letter to Merge, click Use Current.

14.	Select a field name from the list in the Merge bar above the document, position the insertion point in the document where you want the merge field to appear, and click Insert Field.

Note	If you want any punctuation, spaces, or line breaks to appear between fields, you must add them to the document.

15.	Repeat step 14 for each field you want to insert and then click Done.

16.	Under Merge, View, and Print, click Merge.

17.	Specify whether you want to view the results of the merge on-screen, send them directly to the printer, or print to a file.

Tip	You can click the Set Conditions button to specify conditions that the names and addresses must satisfy to be included in the merge.

18.	Click OK to perform the merge.

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Using a 1-2-3 range to create a Freelance Graphics table

You can use a 1-2-3 range to create a table in a Freelance Graphics presentation.

 Show me a demo

1.	Start 1-2-3. Open the workbook and display the sheet that contains the range you want to copy.

2.	Select a range.

3.	Choose Edit - Copy.

4.	Start Freelance Graphics and open the presentation in which you want to create the table.

5.	Click New Page.

6.	Select Table as the page layout and click OK.

7.	Click the "Click here to create table" box.

8.	Select a table style.

9.	Specify the same number of rows and columns as the range contains.

10.	Click OK.

11.	Click the top left cell in the Freelance Graphics table so there is a frame around the table.

12.	Choose Edit - Paste.

Note	You can also use drag and drop to create a Freelance Graphics table from a 1-2-3 range.

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Using 1-2-3 data for a mass mailing in Word Pro

You can merge names and addresses from a 1-2-3 database table into a Word Pro document to create a mass mailing. Make sure you create and save the 1-2-3 database table before you start Word Pro. The 1-2-3 file should not be open when you perform the merge.

1.	Start Word Pro.

2.	Open the document you want to mail.

3.	Choose Text - Merge - Letter.

The Mail Merge Assistant appears.

4.	Under Select Data File, click Use Existing.

5.	Select Lotus 1-2-3 97 (*.123) or Lotus 1-2-3 (*.W*) from the "Files of type" box.

6.	Locate and select the workbook that contains the database table you want to merge and click Open.

7.	Specify whether you want to use the entire workbook, a particular sheet, or a named range for the merge and click OK.

8.	Click OK in the Merge Data File Fields dialog box to use field names stored in the first record in the database table.

9.	Under Select Letter to Merge, click Use Current.

10.	Select a field name from the list in the Merge bar above the document, position the insertion point in the document where you want the merge field to appear, and click Insert Field.

Note	If you want any punctuation, spaces, or line breaks to appear between fields, you must add them to the document.

11.	Repeat step 10 for each field you want to insert and then click Done.

12.	Under Merge, View, and Print, click Merge.

13.	Specify whether you want to view the results of the merge on-screen, send them directly to the printer, or print to a file.

Tip	You can click the Set Conditions button to specify conditions that the names and addresses must satisfy to be included in the merge.

14.	Click OK to perform the merge.

 See related topics


Sending and routing mail from Freelance Graphics

You can compose mail messages in Freelance Graphics and then send them without switching to your mail application. You can also send selected pages or an entire presentation to other Freelance Graphics users who have electronic mail. When you route mail, you can send it from one recipient to the next in the order you specify.

1.	Start Freelance Graphics.

2.	Open the presentation that contains the pages you want to send.

3.	Choose File - TeamMail.

4.	Select an option in the Send box:

•	Message only

•	Specified pages, as an attachment

•	Current presentation, as an attachment

5.	Click OK.

6.	(Optional) If you are sending only a message, enter the recipient's name, the subject, and a memo, and then send the message.

7.	If you are sending selected pages, select the ones you want to send in the Mail Selected Pages dialog box and click OK.

8.	If prompted, enter your password and click OK.

9.	Enter the name of the first recipient and any individual message in the TeamMail dialog box.

10.	Repeat step 9 for each additional recipient.

Tip	If you want to route a presentation as an attachment, enter the names in the order in which you want the presentation sent.

11.	If you are sending a document as an attachment, select one of the following:

•	"Send to all addresses at once" broadcasts the message to all the recipients at the same time.

•	"Route from one address to the next" converts your list of recipients to a numbered route list.

12.	Enter a subject and message for all the recipients.

Note	Click the Options tab to specify additional routing options.

13.	Click Send.

 See related topics


Using Notes data in Approach

You can view data from a Notes database in an Approach form, view, or report.

1.	Start Approach and click Cancel in the Welcome dialog box, if it appears.

2.	Choose File - Open.

3.	Select Lotus Notes -  Workspace (*),  Lotus Notes - Server (*), or  Lotus Notes - Local (*) from the "Files of type" box.

4.	If you selected Lotus Notes - Server (*) in step 4, specify the server that stores the Notes database you want to use.

5.	Specify the Notes database that contains the data you want to use.

6.	Click Open.

7.	Select the name of the view or form you want to use.

Approach uses this name as the name of the view or form (the .APR file) unless you specify another name when you save the file.

8.	Click OK.


Using Present It!

You can create a Freelance Graphics presentation from a Word Pro outline by using the Present It! script that comes with Word Pro.

1.	Start Word Pro.

2.	Open the document that contains the outline you want to use to create the presentation.

Note	Make sure you apply the Number List style to the text in your outline.

3.	Select the entire outline.

4.	Choose Edit - Script & Macros - Run.

5.	Select "Run script saved in another file."

6.	Click Browse.

7.	Select "Ascii Script Files" in the "Files of type" box.

8.	Double-click the Scripts folder, if necessary.

9.	Select PRSIT.LSS and click Open.

10.	Click OK in the Run Script dialog box.

Freelance Graphics starts and displays your outline as a presentation using the default SmartMaster.


Using a Word Pro document as a notebook

You can use divisions in a Word Pro document to store links to other files related to a single project, including files from other SmartSuite applications and from the Internet. For example, in a Word Pro business plan, you can use divisions to store a marketing plan, a 1-2-3 expense report, a Freelance graphics presentation, and an Approach product inventory database.

1.	Start Word Pro and open the document in which you want to store links to the related files.

2.	Choose Create - Division.

3.	Click Create OLE Division.

4.	Specify whether you want the new division to appear before or after the current one and then click OK.

5.	Select "Create an object from a file."

6.	Select "Link to file" so any changes made in the source application will automatically appear in the Word Pro document.

7.	Click Browse.

8.	Locate and select the existing file to insert as a division and click OK to return to the Create Object dialog box.

9.	Click OK.

The file you selected appears in its source application.

10.	To return to Word Pro, choose File - Close or File - Exit (application name).

The new divider tab appears in the Word Pro document.

Notes

•	To see the divider tabs in the Word Pro document, click the button that appears just above the vertical scrollbar arrow.

•	To display the linked file, click the divider tab.

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Sending and routing mail from Word Pro

You can compose mail messages in Word Pro and then send them without switching to your mail application. You can also send selected text or a document to other Word Pro users who have electronic mail. When you route mail, you can send it from one recipient to the next in the order you specify.

1.	Start Word Pro.

2.	Open the document you want to send.

3.	(Optional) If you want to send only some of the text in the document, select the text you want to send.

4.	Choose File - TeamMail.

5.	Under Send, select one of the following options:

•	Message only

•	Message with current selection's text as message body

•	Current document, as an attachment

6.	Click OK.

7.	If prompted, enter your password and click OK.

8.	Enter the name of the first recipient and any individual memo in the TeamMail dialog box.

9.	Repeat step 8 for each additional recipient.

Tip	If you want to route a document as an attachment, enter the names in the order in which you want it sent.

10.	If you are sending a document as an attachment, select one of the following:

•	"Send to all addresses at once" broadcasts the message to all the recipients at the same time.

•	"Route from one address to the next" converts your list of recipients to a numbered route list.

11.	Enter a subject and a memo to all the recipients.

Note	Click the Options tab to specify additional routing options.

12.	Click Send.

 See related topics


Changing folder colors

1.	Click to open the drawer.

2.	Click to open the folder.

3.	Right click the folder label.

4.	Choose Folder Properties.

5.	Select the new color for your folder from the Color box.

6.	Click OK.

 See related topics


Changing folder icons

You can change the icons that display on the left side of folder tabs.

1.	Click the drawer to open it.

2.	Click the folder to open it.

3.	Click the folder icon.

4.	Choose Folder Properties.

5.	Select a new icon from the Icon box.

6.	Click OK.

 See related topics


Changing folder labels

1.	Click the drawer to open it.

2.	Click the folder to open it.

3.	Click the folder icon.

4.	Choose Folder Properties.

5.	To delete the existing label, click in the Folder label box, and press Backspace.

6.	Type the new label in the Folder label box.

7.	Click OK.

Note	Labels cannot be blank, and you cannot have two folders with the same label in a drawer.

 See related topics


Changing font size

You can change the font size of your SmartCenter menus, drawer labels or folder labels.

1.	Right-click in the Windows desktop.

2.	Choose Properties.

3.	Click the Settings tab.

4.	Select a size in the Font size box.

5.	Click OK.

6.	Click Yes to restart your computer.

Note	This changes the font size for all of your applications.

 See related topics


Changing languages in SmartCenter

If you have SmartCenter installed in multiple languages, you can change the language in which SmartCenter text appears.

1.	Click the SmartCenter Menu button.

2.	Choose SmartCenter Properties.

3.	Click the Language tab.

4.	Select a language for SmartCenter.

5.	Click OK.

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Overview: Using SuiteMasters

SmartCenter includes three SuiteMasters. Each SuiteMaster provides a template for performing common business tasks using two or more SmartSuite applications.

Business Plan

The Business Plan SuiteMaster lets you quickly compose a business plan by combining the power of Word Pro with 1-2-3 and Freelance Graphics. The Business Plan provides a detailed outline in a tabbed Word Pro document for a typical business plan. From your Word Pro document you can conveniently open and add financial data from 1-2-3 worksheets. Once you finish composing the plan, you can quickly create a presentation using Freelance Graphics.

Sales Proposal

The Sales Proposal SuiteMaster provides a tool for analyzing a customer sales case using Word Pro, 1-2-3, and Freelance Graphics. Like the Business Plan, it provides a detailed outline in a tabbed Word Pro document. You can add charts to back up your proposal using 1-2-3. Finally, you can present a professional-looking proposal using Freelance Graphics.

Meeting Event

The Meeting Event SuiteMaster helps you to plan and execute a meeting or an event using Word Pro and Approach.  It lets you invite attendees in advance, plan logistics and an agenda, and contact attendees after the event.

Note	These SuiteMasters may not be available in all countries.

Installing SuiteMasters

SuiteMasters are not included in the default installation of SmartCenter. Run the Install program, select Customize features, and select SuiteMasters. Install adds SuiteMaster files to the SmartSuite drawer.

Starting  SuiteMasters

1.	Click the SmartSuite drawer to open it.

2.	Click the SuiteMasters folder.

3.	Click the icon for the SuiteMaster that you want to use.


Deleting folders

1.	Click to open the drawer that contains the folder.

2.	Click the folder to open it.

3.	Click the folder icon.

4.	Choose Delete Folder.

5.	Click Yes to delete the folder.

6.	Click the front of the drawer to close it.

Note	If the deleted folder contained a shortcut  to a file or another folder, the original item is still preserved on your desktop. If you delete an address or calendar folder, the source file is not deleted.

 See related topics


Drag
Drag, defined

Press the left mouse button and hold it while moving the mouse.


Dragging text to reminder folders

You can create reminder notes by dragging text from other applications. For example, you can drag text from a Word Pro document to the reminder folder to create a new reminder note.

1.	Click the Reminders drawer to open it.

2.	Click either the Home or Business folder to open it.

3.	Start your SmartSuite application.

4.	Minimize the application so that both the application and the opened folder appear on the desktop.

5.	Select the text that you want to use to create a new reminder.

6.	Drag the text to the reminder folder.

 See related topics


Overview: Dragging and dropping in SmartCenter

You can drag the following objects from the desktop or Windows Explorer and drop them into SmartCenter file folders: files, folders, and shortcuts. You drag and drop in different ways depending on where you want to put the object.

If you want to:

•	Add an object to an existing SmartCenter folder, drop it inside the opened file folder.

•	Create a new SmartCenter folder with your object inside it, then drop it in the back of the opened drawer.

•	Create a new drawer containing a file folder with your object inside it, then drop the object over the SmartCenter.

 See related topics


Overview: Drawers

SmartCenter drawers are containers for folders.  When you first start SmartCenter the following drawers are included: SmartSuite, Internet (if you have Internet software installed), Calendar, Addresses, Reminders, Reference, Suite Help, and Business Productivity. If some of the drawers do not appear on your screen, click one of the SmartCenter arrows next to the last drawer on the screen to see the rest of the drawers.

You can move drawers around in SmartCenter or you can add your own drawers.  You can also move folders between drawers or add your own folders.

Drawers are customizable

You can design drawers to work the way you work.  For example, you can create a drawer to help you coordinate all the work you have done on a project. The My Project drawer in the picture below contains the following folders:

•	A Budget file folder with 1-2-3 worksheets that help you monitor the cost of your project.

•	A Correspondence file folder with customer letters written in Word Pro and a customer database created with Approach.

•	A Sales Shows file folder with the demos and presentations that you created with ScreenCam and Freelance Graphics.

•	A Home Page Internet folder that links you to your organization's home page on the Web.

•	A Calendar folder for scheduling project meetings that uses Organizer as a source file.

Drawer menu

If you want to change drawer properties, like the label or the handle, or to add folders to drawers, click the Drawer Menu button.

 See related topics


File folders
File folders, defined

Use SmartCenter file folders for organizing your work. SmartCenter file folders work just like folders on the Windows desktop. They can contain:

•	Files

•	Applications

•	Notes databases

•	Shortcuts

•	Other folders


Overview: File folders

SmartCenter file folders work like folders work on your desktop. They can contain:

•	Files

•	Applications

•	Notes databases

•	Shortcuts

•	Other folders

SmartCenter file folders are versatile. They can contain any combination of the objects in the above list.

When you first start SmartCenter, the folders you see in the SmartSuite drawer and the Business Productivity drawer are file folders.

 See related topics


Overview: Folders

When you open SmartCenter drawers, you get folders designed to help you organize your different kinds of work. You can also customize SmartCenter folders. For example, you can move folders between drawers or you can create folders to meet your specific needs.

Folder menu

If you want to make changes to a folder or its contents, you can right-click the folder tab to see the folder menu.

Folder types

SmartCenter provides the following types of folders:

Address folders

You can maintain name and address information on the people you communicate with in address folders. You can use address folders to list and update address information in Organizer, or you can use it as a stand-alone address folder that is not connected to an Organizer address book.

Calendar folders

You can schedule and update your appointments in calendar folders. You can use one to make simple changes to your calendar in Organizer, or you can use it as a stand-alone calendar.

File folders

File folders work just like folders work on your Windows desktop. You can organize your work into file folders that can contain:

•	Files

•	Applications

•	Notes databases

•	Shortcuts

•	Other folders

The folders that come in the SmartSuite drawer and the Business Productivity drawer are file folders.

Internet Weather, News, Stock, or Page folders

You can check out the weather, news, or latest stock quotes on the World Wide Web, or add your favorite Web sites using Internet folders.

Dictionary and thesaurus folders

You can search for definitions in a dictionary folder and word synonyms in a thesaurus folder. These folders are in the Reference drawer.

Reminder folders

You can create reminders to keep track of your daily tasks.  You can check them off or delete them as you complete tasks. You can also drag  them out of a folder to your desktop.

 See related topics


Folder Properties

Use the Folder Properties dialog box to set preferences for SmartCenter folders.

Choose a task

Adding stocks to the Stock Quotes folder

Changing locations in weather folders

Changing folder colors

Changing your name and address book

Changing folder colors

Changing calendar folder source files

Changing folder icons

Configuring Internet settings

Keeping reminders on top

Removing stocks from the Stock Quotes folder


Turning off "reminders always on top"

When you drag reminders out of a folder, they display on top of your desktop, like notes stuck on your monitor.

Turning off "reminders always on top" for a single reminder

1.	Right-click the reminder.

2.	Deselect "Desktop reminders always on top."

Turning off "reminders always on top" for all reminders

1.	Click the Reminders drawer to open it.

2.	Click either the Home or the Business folder to open it.

3.	Click the folder icon.

4.	Choose Folder Properties.

5.	Select the Reminder tab on the Folder Properties box.

6.	Deselect the "Desktop reminders always on top" box.

7.	Click OK.

8.	Drag the reminder out of the drawer to the desktop.

9.	Click the front of the drawer to close it.

 See related topics


Looking up words in the dictionary or thesaurus

1.	Click the Reference drawer to open it.

2.	Click the Dictionary folder for a definition or the Thesaurus folder for a synonym.

3.	Enter the word, and press Enter.

Notes

•	If you misspell the word you were looking for, the dictionary and thesaurus will find a close match.

•	The dictionary file is not included in the default installation of SmartCenter. If you installed from CD, place your CD in the drive and click Retry to look up a word; otherwise run the Install program, select Customize features, and select Dictionary.

 See related topics


Moving folders from drawer to drawer.
Moving folders from drawer to drawer

1.	Click the drawer that contains the folder you want to move.

2.	Click the folder to open it.

3.	Position the mouse over the folder tab and drag it to the drawer where you want the folder to reside.

Note	The drawer that you are moving the folder to can be opened or closed.

 See related topics


Overview: Reference drawer

SmartCenter has a Reference drawer with a dictionary and a thesaurus. These tools are easy to use and can help you to choose the right word to express yourself effectively.

Even if you misspell a word that you are looking for, the dictionary and thesaurus will try to find a close match.

Dictionary

The dictionary folder contains word meanings, pronunciations, syllabication, and origins.

Note	The dictionary file is not included in the default installation of SmartCenter. If you installed from CD, place your CD in the drive and click Retry to look up a word; otherwise run the Install program, select Customize features, and select Dictionary.

Thesaurus

The thesaurus folder contains word synonyms.

 See related topics


Searching the Internet with Web Reference

You can search the World Wide Web from SmartCenter using the Web Reference folder.

1.	Click the Internet drawer to open it.

2.	Click the Web Reference folder.

3.	Do one of the following:

•	In the Search the Web box, type a topic that interests you, and click Go. Web Reference produces a list of matches.

•	Click one of the blue, underlined links to a Web page that interests you.

4.	Click the drawer to close it.

Note	Web Reference is not available in all countries.

 See related topics


Selecting a name

You can select a name in an address folder by clicking the folder, typing the person's last name, and then pressing Enter. You can move to other names by pressing the following keys:

↑ or ←	Selects previous name

↓ or →	Selects next name

Page Up	Selects previous letter tab

Page Down	Selects next letter tab

Enter	Displays the address card


Shortcuts
Shortcuts, defined

Shortcuts are icons that let you jump to programs, documents, folders, and databases that you use frequently. Shortcut icons have [image] in the lower left corner.


Overview: Changing the appearance of SmartCenter

You can change the appearance and sound effects of SmartCenter and its drawers and folders by changing their properties. Properties are characteristics of an object. A SmartCenter property can be a color, a label, a special icon, or a sound you hear when an object moves.

You use properties dialog boxes to make these changes.

To change SmartCenter properties

1.	Click the SmartCenter Menu button.

2.	Choose SmartCenter Properties.

To change drawer properties

1.	Right-click the front of the drawer.

2.	Choose Drawer Properties.

To change folder properties

1.	Click the drawer containing the folder you want to change.

2.	Click the folder to open it.

3.	Click the folder icon.

4.	Choose Folder Properties.

 See related topics


Source files
Source files, defined

The information in your calendar and address folders is stored in source files. There are two kinds of source files: text or Organizer.  Text files have an extension of .TXT.  Organizer files are the files that you use for storing information in Lotus Organizer and have an extension of .OR3.

During installation, SmartCenter detects if you have Organizer 97 installed.  If you do, then the .OR3 file becomes your source file for the calendar and address folders. Whenever you update calendar and address information, your Organizer gets updated, too.  If you are not already using an Organizer .OR3 file, SmartCenter creates a .TXT file for your source file.


Starting Organizer from a calendar folder

1.	Click the Calendar drawer to open it.

2.	Click the folder icon.

3.	Choose Open in Organizer.

Organizer starts and displays the Organizer calendar.

Note	The Open in Organizer menu choice only appears if you have selected an Organizer file as the source file for your calendar.

 See related topics


Step 3: News

Use Step 3 to specify the type of news to display in the Internet News folder.

Note	It is important to complete the steps in sequence. When you complete the last step, click Done.

News Type

Select US, International, or Sports Web sites to appear in the folder.

Refresh every ___ minutes

Click the Refresh box and select how often you would like the information to be updated.

Internet Settings

Enter proxy, http, and port information for your Internet connection in the Internet Settings dialog box. For information and help configuring Internet settings, see your system administrator.


Step 3: Stocks

Use Step 3 to specify the stocks that you want to display in the Internet Stocks folder.

Note	It is important to complete the steps in sequence. When you complete the last step, click Done.

List of stocks to track

Stocks are listed alphabetically by stock symbols. You can add as many stocks as you want. Click Symbol Guide to find the symbols for the stocks that you want to track.

View

Select all fields or price and net change only.

Refresh every ___ minutes

Click the Refresh box and select how often you would like the information to be updated.

Internet Settings

Enter proxy, http, and port information for your Internet connection in the Internet Settings dialog box. For information and help configuring Internet settings, see your system administrator.


Step 3: URL

Use Step 3 to provide the Uniform Resource Locator (URL) link to the World Wide Web page.

Note	It is important to complete the steps in sequence. When you complete the last step, click Done.

Internet location

Type the URL link to the Web site.

Refresh every ___ minutes

Click the Refresh box and select how often you would like the folder to be updated.

Internet Settings

Enter proxy, http, and port information for your Internet connection in the Internet Settings dialog box. For information and help configuring Internet settings, see your system administrator.


Step 3: Weather

Use Step 3 to specify the location whose weather you want to learn about.

Note	It is important to complete the steps in sequence. When you complete the last step, click Done.

Select a region and city

Select a region for which you want to gather weather information.  This selection determines the cities that appear in the city box.

After you have selected a region, select a city in that region.

Refresh every ___ minutes

Click the Refresh box and select how often you would like the weather information to be updated.

Internet Settings

Enter proxy, http, and port information for your Internet connection in the Internet Settings dialog box. For information and help configuring Internet settings, see your system administrator.


Step 4: Location

Use Step 4 to specify where your file folder will be located.

Note	It is important to complete the steps in sequence. When you complete the last step, click Done.

New Folder

Add a new file folder. You can add shortcuts, programs, or files to it.

Shortcut to an existing folder and location

Add a shortcut to an existing folder.  Enter the path where the existing folder is located on your computer.


Step 3: Reminder

Use Step 3 to specify the file that holds reminder data.

Note	It is important to complete the steps in sequence. When you complete the last step, click Done.

Reminder data

Reminders must be stored in a text file.

Name of text file

Type the name of the reminder text file that you want the reminder folder to use, or click Browse to select a file.

Desktop reminders always on top

Click box to keep a reminder on top of your desktop.  This makes a reminder appear to be "stuck" on your monitor like a sticky note.


Overview: Team computing in SmartSuite

Team computing tools in SmartSuite let you communicate and collaborate with your coworkers.

TeamMail

TeamMail works with your electronic mail system to let you send and reroute mail messages from within a SmartSuite application. You can choose the File - TeamMail command to send a message without leaving your SmartSuite application.  You can send a message with part or all of a 1-2-3 workbook, Word Pro document, Approach database, or Freelance Graphic presentation attached. You can send and receive mail messages from within Organizer, too.

TeamReview

TeamReview in Word Pro and Freelance Graphics lets you send a document or presentation to members of your team to review. You can control the editing privileges for individuals or for teams.

TeamReview in 1-2-3 lets you send a range of workbook data to other 1-2-3 users. You can send a range to members of a team, collect their input, and have it returned to you automatically via your e-mail system. You can send the range to all recipients at once, or route it from one person to the next, tracking its progress along the way.

TeamConsolidate

TeamConsolidate lets you consolidate multiple Word Pro documents and Freelance Graphics presentations into one document, so you can easily evaluate reviews made by members of your team. TeamConsolidate in 1-2-3 lets you use Lotus Notes to combine and distribute workbooks to your team.

TeamShow

TeamShow lets you present or view screen shows on connected computers.  While a presenter on one computer runs a show, TeamShow coordinates the display of pages on the presenter's and viewer's computers. Speaker notes display only on the presenter's computer.

TeamSecurity

TeamSecurity in Approach and Word Pro lets you use file-sharing controls to secure your data, while you share it with members of your team across a network.

Open and Save to Lotus Notes

SmartSuite makes it easy to open a file from Notes, edit it, and save it back to Notes. While working in a SmartSuite application, just click Lotus Notes in the File - Open or File - Save dialog box.

For more information

While working in 1-2-3, Approach, Freelance Graphics, or Word Pro:

1.	Choose Help - Contents and click the Index tab.

2.	Enter the name of the team computing tool discussed above.

3.	Double-click the entry you want.


Turning off sounds

Actions, such as closing drawers, elicit sounds.  You can turn these sounds off.

1.	Click the SmartCenter Menu button.

.

2.	Choose SmartCenter Properties.

3.	Click the Effects tab.

4.	In "the Events" box, select the drawer or folder action whose sound you want to change.

5.	Select None from the Sound box.

6.	Click OK.

 See related topics


Uninstalling SmartSuite

You can uninstall SmartSuite to remove it from your computer.

1.	Choose Start - Settings - Control Panel from the Windows taskbar.

2.	Double-click Add/Remove Programs.

3.	Click the Install/Uninstall tab.

4.	Select Lotus SmartSuite.

Note	To uninstall SmartCenter, select Lotus SmartCenter 97 instead of Lotus SmartSuite.

5.	Click Add/Remove.

Note	You can only use the Add/Remove Programs to remove applications that were designed for Windows 95.


Using Demos

Demos are short demonstrations of actual tasks that show how SmartSuite applications work together.

To start a demo, just click the demo icon whenever you see one in a Help topic.

A demo opens a sample file, then performs the steps you see in Help one at a time. At the end of the demo, the sample file closes and you are returned to your presentation at the point you left off, with the Help window open, so you can perform the steps yourself. Files that you have created are not affected by the demo.

You can see demos of the following tasks:

Copying a graphic from Freelance Graphics into Word Pro

Using a 1-2-3 range to create a Freelance Graphics table

Linking a 1-2-3 range to a Word Pro document

Using an Approach address database for a mass mailing in Word Pro

Using 1-2-3 data to create an Approach database

Creating an Approach report from data in a 1-2-3 file