Copyright: Copyright ® Novell, Inc. 1994.
Citation: Copyright ® Novell, Inc. 1994. All Rights Reserved.


How Do I
Contents

Click an icon or a title to find information.

How Do I  Step-by-step instructions for common tasks

Search  Index of Help topics and features

Using Help  Hints on learning Help


Using Help

The following information explains basic features of a Help topic (this screen is a Help topic).

Pop-up definitions are dot-underlined, colored words and phrases that you click to see a "pop-up" window that displays information. The pop-ups below explain the buttons on the top of this Help screen, and are examples of the pop-ups found in Help. Click once to read them, then click again to close them.

Contents

Search

Back

History

Print

Close

Jump terms are underlined, colored words and phrases that move you to another Help topic. To read the topic about Context-sensitive Help, click this jump term:  context-sensitive Help, then click the Back button to return to this Help topic.

	The light bulb is an icon containing a hint. Click the light bulb to read the hint.
	Text following a route icon shows the menus and buttons you choose to access a feature.
	Text following an exclamation point is important information.
	Text following a reference icon directs you to the printed documentation.
Many Help topics contain graphics you can click to display a pop-up definition.


Search

Help, Search for Help On

Purpose

Use Search to find topics by feature name or keyword.

Steps

1	Choose Search for Help On from the Help menu.

Choose the Search button in the Help screen.

2	Type or select the word or phrase you want to search for.

3	Double-click a term from the list of terms.

Choose Show Topics.

4	Double-click an item from the list of topics.

Select the topic you want to view, then choose Go To.

See Also

Using Help


Close button (def)
Close button

A Help button you can use to close the Help window.


Help Menu

Purpose

Use the options on the Help menu to access online Help for information about how your application works.

Contents

Search for Help On

How Do I


Macro Facility Options

Macro Facility, Options

Purpose

Choose Macro Facility Options to read or change the macro options.

Steps

1	Choose Options from the Settings menu in the Macro Facility.

2	Choose a format in which to save your macro.

3	Select Named parameters required to specify named parameters.

4	Select the number of parameters for each line in your macro.

5	Specify a maximum line length for your macro text.

6	Specify a default macro directory.

7	Choose a macro file extension. The default is .WCM.

8	Specify the command line of the Macro Editor you want to use.

9	Choose a macro format for the editor.

10	Choose OK to save your changes.

See Also

Macro Facility

Macro Facility Settings


ODMA Support

Purpose

ODMA (Open Document Management API) lets you use other ODMA-supporting document management systems you have installed instead of WordPerfect's file management dialog.

Steps

To use a WordPerfect file management dialog,

1	Request a WordPerfect file management dialog box from the current document management system.

To return to your document management system,

1	Open a WordPerfect file management dialog box.

2	Choose the appropriate button.

See Also

Managing Files


Spell Checker QuickCorrect

Spell Checker, QuickCorrect

Purpose

QuickCorrect allows the application you are using to automatically replace misspelled or mistyped words with correct ones, and to expand abbreviations as you type. Use QuickCorrect inside Spell Checker to add a word and its replacement to the correction list.

Steps

1	Open Spell Checker in the document or text entry box you want to spell-check.

2	Select the options you want to use from the Check, Dictionaries, and Options menus.

3	Choose Add, then select the supplementary dictionary you want to add words and phrases to.

4	Choose Start to begin the spell-check.

5	Select or type the word you want to replace the misspelled word with wherever it appears, then choose QuickCorrect.

See Also

Spell Checker Add Word/Phrase


route (def)
 route

The path that indicates where a feature is found. The hand icon points to the steps you take to access the feature.


jump term (def)
jump term

A graphic or underlined, colored word or phrase you can choose to go to a related Help topic.


Open a Copy of a File

Purpose

Use Open As Copy to open a document as a read-only copy. You can read the document and make changes to it, but you must save it with a different filename.

Steps

1	Choose Open from the File menu, then select Open As Copy.

2	Specify the filename you want, then choose Open.

3	Read the file or make changes to it.

4	Choose Save As from the File menu, type a new name for the file, then choose Save.

See Also

Opening Files


Locating Applications

Macro Facility, Play, Locate

Purpose

When you play a macro, the Macro Facility checks the BIF file for the path to the application's .exe. If the location is not in the .BIF, Macro Facility asks you to specify the location of the application's .exe.

Steps

1	From the Macro Facility, choose Play File macro from the Macros menu.

2	Select the macro you want to play, then choose Play.

3	Specify the location of the .exe file for the application.

4	Choose OK.

See Also

Select Directory


Context-Sensitive Help

Purpose

Use Shift+F1 or F1 to get context-sensitive Help in a dialog box, menu, or window. Shift+F1 requires a mouse and provides more specific help than F1.

Steps

To use Shift+F1,

1	Press Shift+F1 in a dialog box, menu, or window.

2	Click the item or control you want information about.

To use F1,

1	Press F1 while a menu item is highlighted or when a dialog box or window is open.

or

Choose the Help button in a dialog box.

See Also

Using Help


 Hint

Find allows you to use multiple wildcard characters (* and ?) in your search string.


Assign Characters to Keys

Purpose

Use the Keyboard Editor and the Characters feature to assign characters in other alphabets to combinations of keys (such as A+Alt) on your keyboard.

Steps

1	Choose Preferences from the Edit menu, then choose Keyboard.

2	Select the existing keyboard layout you want to add the characters to, then choose Edit.

or

Choose Create, type a name for the new keyboard layout, then choose OK.

3	Click in the list of possible key combinations, then select the key combination you want to assign to a character by scrolling or typing the letter.

4	Select Play a Keyboard Script, then click in the text box.

5	Press Ctrl+W to bring up the Characters dialog box.

6	Choose the character set you want to use, then select the character you want to assign.

7	Choose Insert and Close.

8	Choose Assign Script.

9	Choose OK, choose Select to use the new keyboard layout, then choose Close.

See Also

WordPerfect Characters


Expand Word Searches

QuickFinder, Concepts

Purpose

Use Concept Builder to expand your QuickFinder searches by including alternative forms of words such as conjugations, synonyms, and other spellings.

Steps

1	Open QuickFinder stand-alone or from a directory dialog box.

2	Type the word(s) you want to Search For, then choose Concepts.

3	Select the search term for which you want to include alternate words.

4	Choose from the following options:

Word Forms

Thesaurus

Thes. -> Word Forms

Typo

Phonetic

5	Select the original or alternative words you do not want to use and choose Disable. (Select disabled words and choose Enable to include them again.)

6	Choose OK to include the enabled alternative words in the search.

7	Choose Find to begin the search including the alternative words.

See Also

QuickFinder

QuickFinder Search For

QuickFinder Search In

Refine QuickFinder Searches


About BIF Edit

BIF Edit, Help, About BIF Edit

Purpose

The WordPerfect BIF Editor is an application you can use as a network administrator to set and edit groups, sections, and items in a public or private .BIF file.

Use About BIF Edit to see the BIF Edit logo, the version number, and the release date.

      	The BIF Editor is provided for use in editing and flagging Binary Initialization File (BIF) settings. The BIF Editor is intended for use by network supervisors and administrators and it is suggested that the editor is not made available for general use by end users.

Steps

1	Choose About BIF Edit from the Help menu.

See Also

BIF Edit


Select Directory

Purpose

Use the folder icon to select the directory you want. It appears next to text boxes where you need to specify a directory name. When you choose OK, the directory you selected appears in the text box.

Steps

1	Click the folder icon.

2	Select the drive and directory you want to list the files in.

or

Choose a QuickList entry.

3	Choose OK.


Filename

Purpose

Use the Filename text box to specify the file you want. You can type in the full pathname of a file, or select it from the list of files in the current directory. You can also use the History list to access a list of previously opened files or selected directories.

Steps

To select a particular filename,

1	In a directory dialog box, select the drive and directory you want to list the files in.

or

Choose a QuickList entry.

2	Specify the name of the file you want to open, select or save.

3	Choose OK.

or

Right-click on the files list, then choose the option you want.

To select a previously selected filename or directory,

1	In a directory dialog box, click the arrow to the right of the Filename text box.

2	Select the name of the file you want to open, or the directory you want to use.

3	Choose OK.

See Also

Directories List

Drives

File List

File Options

QuickList


List Files of Type

Purpose

Use the List Files of Type drop-down list to choose the type of files you want to display. For example, choosing Text Files (*.txt) displays all the files in the current directory with a .TXT extension.

Steps

1	In a directory dialog box, choose the file type you want to display in the file list.

See Also

Directories List

Drives

File List

QuickList

Save File As Type


Drives

Purpose

Use the Drives drop-down list to choose the drive in which you want to list directories and files.

Steps

1	In a directory dialog box, choose the drive you want.

See Also

Directories List

File List

QuickList


File List

Purpose

Use the file list box to view the files in the currently selected drive and directory, and to select the files you want to use.

Steps

1	In a directory dialog box, select the type of files you want to list.

2	Select the drive and directory whose files you want to list.

or

Select a QuickList item.

3	Select the file(s) you want.

4	Choose OK.

or

Right-click on the files list, then select the option you want.

See Also

Directories List

Drives

File List Display

File Options

List Files of Type

QuickList

Save File As Type


QuickList

Purpose

Use the QuickList to access directories or files without entering the full path every time. Use the QuickList options to change the default directory display in your directory dialog boxes and to edit your QuickList.

Steps

To display the QuickList,

1	Enter any directory dialog box, then choose QuickList.

2	Choose Show QuickList, Show Directories, or Show Both.

To use the QuickList,

1	Select the QuickList item you want.

2	Select the file(s) you want.

3	Choose OK.

or

Right-click on the files list, then select the option you want.

See Also

Add or Edit QuickList Item

Delete QuickList Item

Print Lists

Open/Save As Setup


Viewer

Purpose

Use the Viewer to display, print, or play files without retrieving them into the document window.

Steps

1	Enter any directory dialog box or QuickFinder search results list, then select a file from the file list.

2	Choose View.

3	Right-click on the Viewer window, then select an option from the QuickMenu to use Viewer features.

4	Choose Close from the Control menu to exit the Viewer.

See Also

Additional Information about Viewer

Viewer Info

Viewing Files


File Options

Purpose

Use the File Options pop-up list to choose options you want to perform on the selected file(s) or directory.

Steps

1	In a directory dialog box, select the file(s) you want to affect.

2	Choose File Options, then choose from the following options:

Copy

Move

Rename

Delete

Change Attributes

Print

Print File List

Create Directory

Remove Directory

Rename Directory


Directories List

Purpose

Use the Directories list box to view a list of directories and subdirectories in a selected drive and to select the directory you want to use.

Steps

1	In a directory dialog box, select a drive from the Drives drop-down list, then double-click directory names to list their subdirectories.

2	Double-click a directory name to select that directory and display the names of the files in it.

3	Right-click on the Directories list, then choose Create Directory to create a subdirectory within a selected directory.

or

Choose Remove Directory to remove the selected directory.

See Also

Create Directory

Drives

File Options

Print Lists

QuickList

Remove Directory


Sorting Files

Open/Save As Setup, Sort By and Sort Order

Purpose

Use Sort By to sort filenames in the files list box by filename, extension, size, date/time, descriptive name, or descriptive type. Use Sort Order to specify an ascending or descending order.

Steps

1	Enter any directory dialog box, then choose Setup.

2	Select a Sort By option.

3	Select a Sort Order.

4	Choose OK.

See Also

Create Speedup Files

File List Display

Open/Save As Setup


File List Display

Open/Save As Setup, File List Display

Purpose

Use File List Display to specify which elements of a file's description will display in the file list box.

Steps

1	Enter any directory dialog box, then choose Setup.

2	Select a Show option.

3	Select Show Column Labels if you want to display headings for Custom Columns.

4	Select Show Hidden/System Files if you want to display hidden and system files.

5	Select Change Default Directory to change the default directory every time you move to a new directory.

6	Choose OK.

See Also

Create Speedup Files

Open/Save As Setup

Sorting Files


Create Speedup Files

Open/Save As Setup, Create Speedup Files

Purpose

Use Create Speedup Files to make files display faster when you are displaying Document Summary information (descriptive name and type) in the file list.

Steps

1	Enter any directory dialog box, then choose Setup.

2	Select Custom Columns or Descriptive Name, Filename.

3	Select Create Speedup Files.

4	Specify a directory to store the speedup files.

5	If the directory specified does not exist, choose Yes to create the directory.

See Also

File List Display

Open/Save As Setup

Sorting Files


Word Forms

Includes conjugations, plurals, adjective, and adverb forms of the selected word in the search.


Save File As Type

Purpose

Use the Save File As Type drop-down list to choose the format of the file you want to save.

Steps

1	In a directory dialog box, select the drive and directory where you want to save your file.

2	Specify the name of the file you want to save.

3	Choose the format you want.

4	Choose OK to save the file in the selected format.

See Also

Directories List

Drives

Filename

File List

QuickList

Save Format


QuickFinder Search For

QuickFinder, Search For

Purpose

Use Search For to specify the word string or word pattern you want QuickFinder to find.

Steps

1	Open QuickFinder stand-alone or from a directory dialog box, type a word or phrase to search for.

2	Choose Operators, then choose options to refine your search.

3	Choose Concepts, choose the words you want to include, then choose OK.

4	Specify a File Pattern and choose a Search In option to add further search criteria.

5	Choose Find.

See Also

Expand Word Searches

QuickFinder

QuickFinder Search In

Refine QuickFinder Searches


QuickFinder

Purpose

Use QuickFinder to search for specific files by file pattern, words or phrases, summary fields (such as descriptive name, abstract, or typist), date range, or QuickFinder (full-text) index. QuickFinder indexes are full-text indexes of all the words in a collection of documents.

Steps

1	Open QuickFinder stand-alone or from a directory dialog box, then specify your search criteria.

2	Type a file pattern to search for.

3	Type a text string to search for.

4	Choose a Search In option.

5	Select WordPerfect Documents Only to limit the search to documents in WordPerfect 5.0/5.1/5.2/6.0 format.

6	Specify a From date and To date to specify files whose DOS revision date falls within a date range.

7	Choose Find to obtain a list of filenames that match your search criteria. The Search Results List displays all matching filenames.

Choose from the following options for more information:

File Pattern

Search For

Search In

Concepts

Operators

Options

See Also

Additional Information about QuickFinder

Expand Word Searches

QuickFinder Indexer

QuickFinder Indexer Preferences


Create or Edit Index Criteria

QuickFinder, Indexer, Create or Edit

Purpose

Use QuickFinder Indexer to create and edit indexing criteria (the directories, files, or indexing options included in your index) and to generate QuickFinder indexes for quick searches. QuickFinder indexes are full-text indexes of all the words in a collection of documents.

Steps

1	Open QuickFinder stand-alone or from a directory dialog box, then choose Indexer.

2	Choose Create, type a name for the index, then choose OK.

or

Select the name of the index you want to edit, then choose Edit.

3	Type the name of the directory or file you want to add.

or

Choose Browse to display a list of files and directories, then select the directories you want to index, then choose Add. Select the directories you do not want to index, then choose Remove.

4	Select Include Subtree to include all subdirectories.

5	Choose Options to set individual indexing preferences.

6	Choose Generate to create the index.

If you are editing an index, indicate if you want to regenerate the entire index or update the index with new or modified files, then choose OK.

7	From QuickFinder, enter search criteria, then choose Find to search the newly created index.

Choose the following option for more information:

Options

See Also

Add Directory or File

Index Name

QuickFinder

QuickFinder Indexer


Viewing Files

Viewer, select a file

Purpose

Use the Viewer to display, print, or play the contents of text, graphics, audio-visual, sound, cursor, icon, and fax files. The Viewer may not show all formatting exactly as it appears in the file.

Steps

1	Enter any directory dialog box or QuickFinder search results list, then select a file from the file list.

2	Choose View.

Use the controls in the Viewer to play, stop, reset, fast forward, rewind, or move to the beginning or end of audio-visual or sound file.

3	To use features supported by the Viewer, right-click inside the Viewer window, then select an option from the QuickMenu. The QuickMenu will change, depending on what type of file you are viewing.

Copy to Clipboard

Document Summary

Document Text

Find

Find Next

Find Previous

Font

Go To Page

Graphic Conversion

Hex Display

Invert

Next Page

Previous Page

Print

Remove Highlights

Rotate

Viewer Info

Word Wrap

Zoom

4	Choose Close from the Viewer Control menu to exit the Viewer.

See Also

Printing from the Viewer

Viewer Info


Delete Index

QuickFinder, Indexer, Options, Delete

Purpose

Use Delete Index to delete an existing QuickFinder index.

Steps

1	Open QuickFinder stand-alone or from a directory dialog box, choose Indexer, then select the index you want to delete.

2	Choose Options, choose Delete, then choose Yes.

See Also

QuickFinder

QuickFinder Indexer


QuickFinder Document Summary Fields

QuickFinder, Options, Summary Fields

Purpose

Use Summary Fields to display and search a list of document summary fields. Only WordPerfect 5.0/5.1/5.2/6.0-level documents that contain document summary information will be found.

Steps

1	Open QuickFinder stand-alone or from a directory dialog box, choose Options, then choose All Summary Fields to expand the dialog box to display all possible document summary fields.

or

Choose Default Summary Fields to display a selected set of summary fields.

2	Specify the text, numbers, or dates you want to find.

3	Specify additional searching criteria such as file patterns, phrases, or date ranges.

4	Choose Find to perform the search.

See Also

Expand Word Searches

QuickFinder

QuickFinder Options

Refine QuickFinder Searches


Clear

QuickFinder, Options, Clear

Purpose

Use Clear to remove all present QuickFinder search criteria, including all document summary fields scrolled off-screen (if the dialog has been expanded using Default Summary Fields or All Summary Fields under Options).

Steps

1	Open QuickFinder stand-alone or from a directory dialog box, choose Options, then choose Clear.

See Also

QuickFinder

QuickFinder Options

QuickFinder Document Summary Fields


Thesaurus

Includes synonyms of the selected word from the Thesaurus list in the search.


Thes. -> Word Forms

Includes conjugations, plurals, adjective, and adverb forms of the synonyms of the selected word in the search.


Typos

Includes possible misspellings and typos of the selected word in the search, and words the selected word might be a misspelling or typo for.


QuickFinder File Pattern

QuickFinder, File Pattern

Purpose

Use File Pattern to find files with filenames that contain characters or extensions in common. You can specify multiple directories or file patterns in this field.

Steps

1	Open QuickFinder stand-alone or from a directory dialog box, type a file pattern. Use wildcards to help define the pattern.

2	Type a word string to Search For, along with any operators you want.

You may specify additional search criteria in any of the QuickFinder fields, such as Search For and Date Range.

3	Choose Find to perform the search.

See Also

QuickFinder

QuickFinder Search For

QuickFinder Search In


Thesaurus Change Dictionary

Thesaurus, Dictionary, Change Dictionary

Purpose

Use Change Dictionary to access a different Thesaurus dictionary. The main Thesaurus file has a .THS extension. Thesaurus dictionaries are available in several languages. If you mark the language of text in a document and if you install the correct Thesaurus file for that language, WordPerfect accesses the corresponding Thesaurus.

Steps

1	From Thesaurus, choose Change Dictionary from the Dictionary menu.

2	Specify the dictionary you want to use.

3	Choose Select.

See Also

Thesaurus Look Up


QuickFinder Search In

QuickFinder, Search In

Purpose

Use Search In to specify which drives, directories, or indexes you want to search for files.

Steps

1	Open QuickFinder stand-alone or from a directory dialog box, choose a Search In option.

If you selected QuickFinder Index, select the index you want to search from. Information about the index appears on the next line of the dialog box.

If you selected Disk, choose the disk you want to search.

2	Specify your search criteria in the Search For, File Pattern, Date Range, or Document Summary fields, then choose Find.

See Also

QuickFinder

QuickFinder Search For


Copy

Copies selected text from the Word text box to the Clipboard without removing the selection from the text box. The selection remains on the Clipboard until you use Cut or Copy to  replace it with a new selection, or until you exit Windows.


Cut

Removes selected text from the Word text box to the Clipboard. The selection remains on the Clipboard until you use Cut or Copy to  replace it with a new selection, or until you exit Windows.


Phonetic

Includes phonetic spellings that sound like the selected word in the search.


Thesaurus Edit Menu

Purpose

Use the options on the Edit menu to change the lookup text.

Steps

1	Open Thesaurus, then choose Edit.

2	Choose from the following options:

Undo

Cut

Copy

Paste

Select All

3	Choose Look Up.

See Also

Thesaurus Change Dictionary

Thesaurus History Menu


Thesaurus History Menu

Purpose

Use the History Menu to see a list of words you have looked up with Thesaurus.

See Also

Thesaurus Edit Menu

Thesaurus Look Up


Thesaurus Look Up

Thesaurus, Look Up

Purpose

Use Look Up to find synonyms or antonyms for a word you have entered.

If you choose a word from the History Menu, that word appears in the Word text box and becomes the new headword. A headword appears at the top of a column in the Thesaurus word lists.

Steps

1	From Thesaurus, type a word, then choose Look Up.

or

Paste in a word, then choose Look Up.Double-click a word marked with a bullet in the Thesaurus word lists.

2	Use the arrow buttons to move left and right through the Thesaurus word lists. You can create as many word lists as memory allows.

See Also

Thesaurus Edit Menu

Thesaurus Replace


Paste

Places text from the Clipboard into the Word text box.


Thesaurus Replace

Thesaurus, Replace

Purpose

Use Replace to substitute a selected word in your document with a word from the Thesaurus.

Steps

1	Select a word in the document.

2	Open the Thesaurus.

3	Select the word you want.

4	Choose Replace.

See Also

Thesaurus Look Up


Select All

Selects all the text in the Word text box. You can then cut or copy it to the Clipboard, or replace it with another term.


Recheck All Text

Spell Checker "remembers" what parts of a document it has spell-checked during a session. The next time you spell-check, it only checks text it has not checked before. Select Recheck All Text when you want to spell-check an entire document or text area, both new text and text you have previously spell-checked.


Undo

Reverses the effect of the most recent change you made to the text in the Word text box.


Spell Checker Check Menu

Spell Checker, Check

Purpose

Use the options on the Check menu to select the part of a document or text entry box you want to spell-check.

Steps

1	Open Spell Checker in the document or text entry box that you want to spell-check, then choose Check.

2	Choose from the following options:

Word

Sentence

Paragraph

Page

Document

To End of Document

Selected Text

Text Entry Box

Number of Pages

3	Choose Start to begin the spell-check.

See Also

Spell Checker

Spell-Checking

Spell Checker Dictionaries Menu

Spell Checker Number of Pages

Spell Checker Options Menu


Spell Checker Options Menu

Spell Checker, Options

Purpose

Use the options on the Options menu to select the types of checking you want to use for the current spell-check. The options you select remain in effect until you change them.

Steps

1	Open Spell Checker in the document or text entry box you want to spell-check, then choose Options.

2	Choose from the following options:

Words with Numbers

Duplicate Words

Irregular Capitalization

Exhaustive Checking

Auto Replace

Auto Start

Recheck All Text

Document Dictionary

QuickCorrect Dictionary

Beep on Misspelled

3	Choose Start to begin the spell-check.

See Also

Spell Checker

Spell-Checking

Spell Checker Check Menu

Spell Checker Dictionaries Menu


Scan Off

Appears as /Noscan

Disables QuickFinder's scanning in proximity and quoted searches. This results in a longer list of files that include the search words, but does not check their order or closeness.


folder icon (def)
 folder icon

A small file folder icon next to a text box. The folder icon appears on dialog boxes and is used to access another dialog box to select files or change directories. Sometimes called a list button.


menu (def)
menu

A list of options displayed on screen from which you can select a particular function or command.


QuickCorrect Dictionary

Enables the QuickCorrect Dictionary (.qcs) so the Spell Checker can use the QuickCorrect list during a spell check.  Use this option instead of chaining the QuickCorrect dictionary with the other available dictionaries.


directory dialog box (def)
directory dialog box

Dialog boxes that allow you to open, save, name, find, view, copy, move, rename, delete, and print files. They also let you create and remove directories. Directory dialog boxes appear when you use any feature that retrieves or saves a file, such as Open, Save As, Insert File, and so on.


Relevancy in QuickFinder Searches

QuickFinder, Options, Estimated Relevance Ranking and Full Word Count Relevance

Purpose

Use Estimated Relevance Ranking and Full Word Count Relevance to let QuickFinder rank the documents satisfying the search query in order of relevancy, based on the number of words found. Complex queries with several words will give higher Relevancy numbers, since relevancy is additive. Relevancy numbers apply only to the current search query-they are not comparable across different queries.

Steps

1	Open QuickFinder stand-alone or from a directory dialog box, define a search query using a file pattern or word pattern, along with any operators, date ranges, and document summary field information you want to search for.

2	Choose Options, then choose Estimated Relevance Ranking.

or

Choose Full Word Count Relevancy.

3	Choose Find.

The Search Results List appears sorted in order of relevancy, with the most relevant at the top of the list. This is how QuickFinder determines relevancy:

Scan and Index searching with Full Word Count Relevance:  QuickFinder automatically uses a scanning search.  The Search Results List displays the number of times the search text is found in the document. This search takes longer but is more precise.

Index searching with Estimated Relevance Ranking:  The Search Results List displays the number of hits (search elements) found, determined by the level of the index (document paragraph, line, and so on).

Scan searching with Estimated Relevance Ranking:  The Search Results List displays the estimated # of hits per 1000 words. If the search word(s) is found on page 1, QuickFinder estimates how many hits the document would yield in each 1000 words.

See Also

QuickFinder

QuickFinder Search Results List


dialog box (def)
dialog box

Dialog boxes let you communicate with an application. They display warnings and messages, and they let you select and implement options by choosing appropriate command buttons. Dialog boxes have a title bar and a control menu, but they do not have a menu bar. They can be moved to different locations on the screen. Most dialog boxes must be closed before you can work in the document window, but a few allow you to move between the window and the dialog box.

When a dialog box option is unavailable and cannot be used, it appears dim. If subsequent actions make the item available, it changes to a normal appearance.


text box (dialog box) (def)
text box (dialog box)

The area in a dialog box where you type text or where the application types text for you. The selection insertion point must be in the text box before you can begin to type.


Viewer Info

Lets you display default settings by viewer or file type.


Find Next

Lets you find the next occurrence of the current Viewer search text. (Find Next appears only if you have used Find in a text file.)


Find Previous

Lets you find the previous occurrence of the current Viewer search text. (Find Previous appears only if you have used Find in a text file.)


Spell Checker Document Dictionary

Spell Checker, Options, Document Dictionary

Purpose

Use the Spell Checker Document Dictionary option to enable or disable the document dictionary. The document dictionary is a supplementary dictionary that is automatically attached to each document you create. When you enable the Document Dictionary option, you can add words to the document dictionary during a spell-check session.

Steps

1	Open Spell Checker in the document that you want to spell-check.

2	Choose Options, then select Document Dictionary.

3	Choose Add To, then select Document Dictionary.

4	Choose Start to begin running the spell-check, then choose Add when Spell Checker stops on a word that you want to add to the document dictionary.

See Also

Spell-Checking

Spell Checker Dictionaries Menu

Spell Checker Options Menu

Spell Checker Supplementary Dictionaries


drop-down list (def)
drop-down list

A list of options that appears to "drop down" from an option when you click a button in a dialog box. Drop-down lists are marked by downward-pointing arrows.


pop-up list (def)
pop-up list

A list of options that appears when a pop-up button is selected. Most pop-up lists are marked by double arrows or triangles and display mutually exclusive options. The button itself shows the selected option. Other pop-up lists, marked by single arrows or triangles, show the feature name rather than the selected option.


Spell Checker Dictionaries Menu

Spell Checker, Dictionaries

Purpose

Use the options on the Dictionaries menu to choose the main dictionaries and supplementary dictionaries you want to use. When you spell-check a document, Spell Checker first checks the word in selected supplementary dictionaries that you create and customize, then in the word lists or rules in the main dictionaries you select.

Steps

1	Open Spell Checker in the document or text entry box that you want to spell-check.

2	Choose Dictionaries, then choose Main or Supplementary.

Choose from the following options for more information:

Main

Supplementary

See Also

Spell Checker Add Word/Phrase

Spell Checker Check Menu

Spell Checker Document Dictionary

Spell Checker Edit Dictionary

Spell Checker Options Menu


Replace

Replaces the word or phrase with the text specified in the Replace With text box. You can select one of the items in the Suggestions list box or edit the word in the text box.


headword (def)
headword

A word that can be looked up in the Thesaurus. A reference marked with a bullet is a headword. Select a headword to display other references which are divided into nouns (n), verbs (v), adjectives (a), and antonyms (ant).


Skip Once

Skips one occurrence of the selected word or phrase during the current spell-check.

You can specify a word as uppercase, lowercase, or both by typing the word with the case you want in a supplementary dictionary. If the word you define is used in your document with a different case than the one specified, Spell Checker selects the word as a capitalization difference.


Skip Always

Skips every occurrence of the selected word or phrase during the current spell-check.

You can specify a word as uppercase, lowercase, or both by typing the word with the case you want in a supplementary dictionary. If the word you define is used in your document with a different case than the one specified, Spell Checker selects the word as a capitalization difference.


About QuickFinder

QuickFinder, Indexer, Options, About

Purpose

The WordPerfect QuickFinder File Indexer is an application you can use to create indexes for selected documents and then rapidly search through these indexes for documents containing a specific word or phrase. You can also use QuickFinder to search for specific files and file patterns.

Use About QuickFinder to read about your version of QuickFinder, the release date, program paths, and initialization files.

Steps

1	Open QuickFinder stand-alone or from a directory dialog box, choose Indexer, then choose Options.

2	Choose About.

3	Choose OK.

See Also

QuickFinder

QuickFinder Indexer

QuickFinder Indexer Options


About Thesaurus

Thesaurus, Help, About Thesaurus

Purpose

The WordPerfect Thesaurus is an application you can use to search for synonyms or antonyms of words.

Use About Thesaurus for information about your version of the WordPerfect Thesaurus, the release date, program paths, and initialization files.

Steps

1	From Thesaurus, choose About Thesaurus from the Help menu.

2	Choose OK.

See Also

Thesaurus


Add

Adds the word or phrase to the selected dictionary.

Before you choose Start to begin a spell-check, you can select the dictionary you want to add words to.


Add or Edit QuickList Item

QuickList, Add Item

Purpose

Use Add QuickList Item to add items to the list of directories and files you use frequently. Use Edit QuickList Item to edit your list of frequently used directories and files.

Steps

To add a QuickList item,

1	Enter any directory dialog box.

2	Right-click on the QuickList, then choose Add Item.

3	Specify the directory or filename you want to add to the QuickList.

4	Type a descriptive name.

5	Choose OK.

To edit a QuickList item,

1	Enter any directory dialog box.

2	Select the item you want to edit.

3	Right-click on the QuickList, then choose Edit Item.

4	Make the changes you want.

5	Choose OK.

See Also

Delete QuickList Item

QuickList


Suggest

Displays additional words or phrases, if there are any, in the Suggestions list box.


Change File Attributes

Purpose

Use Change Attributes to change the Archive, Read-Only, Hidden, and System attributes of one or more files.

Steps

1	In a directory dialog box, select the file(s) you want to change. Make sure the selected files are not already open.

2	Right-click on the files list, then choose Change Attributes.

3	Choose from the following options:

Archive

Read-Only

Hidden

System

4	Choose OK.

See Also

File Options


Insert Macro Commands

Purpose

Use the Command Listing to easily insert product commands into an application you are building.

Steps

1	Open your programming application.

2	Choose the command you want to insert.

3	Select a parameter.

4	Type in or select the value for the parameter, then choose Update.

5	Edit a parameter by selecting the parameter and changing its value.

6	Choose OK to insert the completed product command.

See Also

Editing Macros

Macro Facility


 Hint

To open a file without choosing OK, double-click a filename in the file list box of a directory dialog box that lets you open files.


 Hint

Insert new filenames into the Dictionaries in Search Order list one item at a time. New filenames are inserted on the line above the line selected in the list box.

To add a dictionary to the end of your chain, select the first blank line after the last filename.

Delete and reinsert the filenames to change the search order that Spell Checker follows through your dictionary chain.


 Hint

When you delete a dictionary filename from a dictionary chain, you are not deleting the dictionary file itself.


Remove Highlights

Removes any highlights placed in the Viewer file by Find.


 Hint

You can select Auto Replace from the Options menu to have Spell Checker automatically make the replacements you define.


Language

Purpose

Use Language to specify the language conventions for text in your documents and to specify a language to use with Grammatik, Hyphenation, Document Information, Spell Checker, and Thesaurus. WordPerfect applications also use language codes to customize date and time formatting, sorting orders, and currency symbols.

You can change the language for the current document only, in the initial codes style (for features such as Grammatik and Sort), and in the default initial codes style to use the formatting conventions of another language in all new documents.

      	Each copy of a WordPerfect application normally comes with only one dictionary for the Spell Checker, Thesaurus, and Hyphenation features.  At least one additional language module must be installed in order to use a different language. You can purchase language modules separately. Language modules also include keyboard files.

Steps

1	Place the insertion point where you want to specify the formatting conventions for another language.

or

Select the text you want to specify conventions for.

2	Open the Language dialog box.

3	Choose a language.

or

Type a two-letter language code in the Language text box.

4	Select Disable Writing Tools (in this portion of the text) if you want Spell Checker, Grammatik, or Thesaurus to skip the selected text.

5	Choose OK.


Drag and Drop Capabilities

Purpose

Use the drag-and-drop capabilities built into directory dialog boxes to launch applications, open files, package files as OLE objects, and create Windows Program Manager icons for applications.

Steps

To launch an application,

1	In a directory dialog box, drag a filename from the list box onto the .EXE file for the application you want to launch.

This launches the application and opens the selected file within it.

To open a file in an open application,

1	Open the application you want to work in.

2	Open a directory dialog box in another application.

3	Drag the filename of the file you want from the files list onto the title bar of the application.

To package a file as an OLE object,

1	Open a directory dialog box.

2	Drag the filename of the file you want from the files list into an open document window in a different application.

To create an application icon,

1	Open a directory dialog box.

2	Drag an .EXE file into a Program Group in Windows Program Manager.

See Also

Managing Files

Opening Files


 Hint

Filenames can be a maximum of eight characters, followed by a period and a three-character extension. When you name a document, do not use the following characters:  * + = [ ] : ;   < > ? / \ |. A period can be used only to separate the first part of the filename from the filename extension. For example, if you specify the filename GIRAFFE.ABCD, WordPerfect applications will read and record the name as GIRAFFE.ABC.

If you do not specify an extension, WordPerfect applications save the file with the extension that identifies the format selected. Specify a filename that ends with the period if you do not want to add the default extension.


Import Indexes

QuickFinder, Indexer, Options, Import

Purpose

Use Import to access QuickFinder indexes created by others.

Steps

1	Open QuickFinder stand-alone or from a directory dialog box, then choose Indexer.

2	Choose Options, then choose Import. You can select more than one index at a time to import.

See Also

QuickFinder

QuickFinder Indexer

QuickFinder Indexer Options


 Hint

You will not be able to recover the files or subdirectories after you delete them.

If you do not select a different directory before choosing Remove Directory, the application will remove the current directory.


 Hint

You can directly access the Add Word/Phrase dialog box to add items to the currently selected supplementary dictionary by choosing Add in the Spell Checker dialog box before you start a spell-check.


Rename Directories

Purpose

Use Rename Directory to give directories new names.

Steps

1	In a directory dialog box, right-click on the Directories list, then choose Rename Directory.

2	Specify the new location or name for the selected directory, then choose Rename.

See Also

Create Directory

Remove Directory


Archive

Archives or backs up the file(s) the next time you run a third-party backup program.


Copy Files

Purpose

Use Copy to copy one file or multiple files into other drives or directories.

Steps

1	In a directory dialog box, select the file(s) you want to copy.

2	Right-click on the files list, then choose Copy.

3	Specify the path or filename for the file(s).

4	Select Don't replace files with the same size, date, and time to avoid copying files that are identical to the files they would replace.

5	Choose Copy.

You can also copy files by selecting a filename from the list box and dragging it to another drive or directory in the Directories list box or the QuickList.

See Also

Move Files

Rename Files


Create Directory

Purpose

Use Create Directory to create a new directory or subdirectory in the current drive.

Steps

1	In a directory dialog box, select the drive or directory you want to add a directory to.

2	Right-click on the Directory list, then choose Create Directory.

3	Type a name for the directory.

4	Choose Create.

See Also

File Options

Remove Directory

Rename Directory


Index Name

QuickFinder, Indexer, Create

Purpose

Use Index Name to specify a name for the QuickFinder index you are about to create.

Steps

1	Open QuickFinder stand-alone or from a directory dialog box, then choose Indexer.

2	Choose Create.

3	Type a name for the index, then choose OK.

See Also

Create Index

QuickFinder


Read-Only

Protects the file(s) from being modified or deleted.


Password Protect

Purpose

Use Password Protect to assign a password to a WordPerfect document when you save it as a file and to remove a password from a file. When you protect a document with a password, any associated backup or temporary files that WordPerfect applications create are also protected.

      	Enhanced Password Protection is case sensitive and includes powerful encryption capabilities. The Password feature is not available with all applications and file formats. If you save a password protected file in a non-WP format or WP 4.2 format, the password is removed.

Steps

To assign a password to a file,

1	In a directory dialog box, type the name of the file you want to save.

or

Select the name of the file you want to replace with the file you are saving.

2	Choose a WordPerfect format that supports the Password Protect feature.

3	Select Password Protect, then choose OK.

4	If you chose WordPerfect 6.0 format, select Enhanced or Original password protection, then choose OK.

5	Type the password that you want to use, then choose OK.

6	Re-type the password, then choose OK.

To open a password-protected file,

1	In a directory dialog box, type the name of the protected file you want to open, then choose OK.

2	Type the assigned password, then choose OK.

To remove a password from a file,

1	In a directory dialog box, specify the name of the protected file, then choose OK.

2	Type the password, then choose OK.

3	In the open password-protected file, choose Save As from the File menu.

4	Specify the name of the protected file, deselect Password Protect, then choose OK.

5	Choose Yes to replace the password-protected file.


Resume

Lets you re-start an incomplete spell-check. The Resume button appears in place of the Replace button on the Spell Checker dialog box when you interrupt a session of Spell Checker to edit text in a document window or text entry box before a spell-check is completed.


Custom Columns

If you also select Show Column Labels, Custom Columns lets you select from a list of column types to display in a file list.


Location for Index Files

QuickFinder, Indexer, Options, Preferences

Purpose

Use Location for Index Files to identify the directory where you want to place your QuickFinder indexes.

Steps

1	Open QuickFinder stand-alone or from a directory dialog box, then choose Indexer.

2	Choose Options, then choose Preferences.

3	Specify a location for Index Files, then choose OK.

See Also

QuickFinder

QuickFinder Indexer Options


Delete Files

Purpose

Use Delete to delete one or more files.

Steps

1	In a directory dialog box, select the file(s) you want to delete.

2	Right-click on the files list, then choose Delete.

3	Choose Delete.

See Also

Copy Files

File Options

Move Files


Hidden

Hides the file(s) in directory dialog box file lists and QuickFinder Search Results lists, and makes it a hidden file for DOS.


 Hint

To select a column label, click a blank space between column labels with the right mouse button, then choose an option. You may need to scroll right to find a blank space.


Wildcard Off and Wildcard On

Appear as /Nowildcard and /Wildcard

Wildcard Off disables wildcard functionality and accepts * and ? as characters in your search query.

Wildcard On returns QuickFinder's wildcard capability and treats * and ? as wildcards, not as characters.


Network

Purpose

Use the Network options list to view and edit network settings. The number and type of options will vary depending on your network software. Network only appears if your computer is connected to a network.

Steps

1	Enter any directory dialog box, then choose Network.

Depending on the network driver and version you are using, the options that appear will vary. Choose the Help buttons on the Network dialog boxes for more information.


Add Directory or File

QuickFinder, Indexer, Create or Edit, Add Directory or File

Purpose

Use Add Directory or File to create or edit a directory pattern that you want to include in the index.

Steps

1	Open QuickFinder stand-alone or from a directory dialog box, choose Indexer, then choose Edit.

or

Choose Create, specify an index name, then choose OK.

2	Type the pathnames of the drives and directories you want to index.

or

Choose Browse to select the drives and directories to be indexed.

3	Select Include Subtrees to include subdirectories.

4	Choose Add to add the directory pattern to the list of directories to be indexed.

5	Choose Generate to generate the index.

See Also

Create or Edit Index Criteria

QuickFinder

QuickFinder Indexer


Index File Information

QuickFinder, Indexer, Options, Information

Purpose

Use Index File Information to display information about the contents of your QuickFinder index files.

Steps

1	Open QuickFinder stand-alone or from a directory dialog box, choose Indexer.

2	Choose Options, then choose Information.

You must have an index created to use this option.

See Also

QuickFinder

QuickFinder Indexer

QuickFinder Indexer Options


Index Method

QuickFinder, Indexer, Generate

Purpose

Use Index Method to regenerate the entire index or just update the index with new, modified, or deleted files. Updating an index is faster than regenerating the entire index. But as the incremental (.INC) index file gets large, regenerate the entire index to speed up the updating process.

Steps

1	Open QuickFinder stand-alone or from a directory dialog box, choose Indexer, then choose an index to update.

2	Choose Generate.

3	Choose Index All Files to regenerate the entire index.

or

Choose Update Index With New or Modified Files to update the index with new, modified, or deleted files.

4	Choose OK.

See Also

QuickFinder

QuickFinder Indexer


Individual Index Options

QuickFinder, Indexer, Create or Edit, Options

Purpose

Use Individual Index Options to specify indexing conditions for the selected QuickFinder Index.

Steps

1	Open QuickFinder stand-alone or from a directory dialog box, choose Indexer, specify an index, then choose Edit.

2	Choose Options.

3	Choose from the following options:

Entire Document

Entire Document-Summary Fields

Text Only

Summary Fields Only

Filename Only

4	Select WordPerfect Documents Only to exclude unknown formats.

5	Select Include Numbers in Index to index numbers.

6	Specify file extensions you want to exclude from the index.

7	Specify an Index Level to determine how large an area to look for word patterns.

8	Specify how the index should interpret extended characters in unrecognized formats.

9	Choose OK.

See Also

Create or Edit Index Criteria

QuickFinder

QuickFinder Indexer


QuickFinder Search Query

QuickFinder, Options, Load Search Query, Save Search Query, Delete Search Query

Purpose

Use QuickFinder Options to save, reuse, or delete a QuickFinder search query.

Steps

To save a search query,

1	Open QuickFinder stand-alone or from a directory dialog box, define a search query using a file pattern or word pattern, along with any operators, date ranges, and document summary field information you want to search for.

2	Choose Options, then choose Save Search Query.

3	Type a name for the search, then choose Save.

To reuse a saved search query,

1	Choose Options, then choose Load Search Query.

2	Select the search query you want to retrieve, then choose Load.

To delete a search query,

1	Choose Delete Search Query.

2	Select the search query you want to delete, then choose Remove.

If you accidentally delete a name from the Search Query list, choose Cancel to exit the dialog box without saving the changes.

See Also

QuickFinder Options


 Hint

When the Document Dictionary is enabled, it is listed as the first supplementary dictionary on the Add To pop-up list in the Spell Checker dialog box. If the Document Dictionary is not enabled, the first dictionary in the supplementary dictionary chain is the dictionary selected by default on the Add To pop-up list. This is the wpspelus.sup file for stand-alone users and the wpxxxxxx.sup (where x's represent the user name and language code) for network users. The default dictionary file (both are shipped with Spell Checker) remains the first dictionary in the chain until you create additional dictionary files and add them to the supplementary dictionary chain.


Prefix Mode On and Off

Appear as /Prefix and /Noprefix

Prefix Mode On treats all search terms as wildcard searches.  For example, (/Prefix cat & dog) finds "cats," "catapult," "catalepsy," "dogs," "doggerel," and so on.

Prefix Mode Off turns off this functionality and searches only for the words specified.


Macro Facility Settings

Macro Facility, Settings

Purpose

Use the options on the Settings menu to examine and edit the current settings in the Macro Facility.

Steps

1	Choose Options from the Settings menu in the Macro Facility, choose the options you want, then choose OK.

2	Choose Reset to defaults from the Settings menu to change the Macro Facility options to the default settings.

3	Choose Save settings from the Settings menu to save the current Macro Facility option settings.

4	Choose Save settings on Exit from the Settings menu to save the settings when you exit the Macro Facility.

Choose the following option for more information:

Options

See Also

Macro Facility Macros Menu

Recording Macros

Using Macros


View Public Information in BIF Files

BIF Edit, View, View Public Information

Purpose

Use View Public Information to display the parts of an opened .BIF file that come from a public BIF instead of a private BIF. Public BIF files provide network-wide initial settings to provide a uniform startup environment for network users. Private BIF files provide initial settings for only one user. Private BIF settings have precedence over Public BIF settings, unless a system administrator flags settings in the public BIF to override settings in private BIFs.

Steps

1	Double-click the BIF Edit icon from the Windows Program Manager.

2	Choose Open Private BIF.

or

Choose Open, specify the BIF you want to edit, then choose Open.

3	Choose View Public Information from the View menu.

See Also

BIF Edit Override


Sentence

Checks the sentence in which the insertion point is located in a document.


BIF Edit

Purpose

Use BIF Edit if you are a network supervisor to set and edit public and private .BIF files. Public BIF files provide network-wide initial settings to provide a uniform startup environment for network users. Private BIF files provide initial settings for only one user. Private BIF settings have precedence over Public BIF settings.

      	BIF Edit is intended for use by network supervisors and administrators and it is suggested that the Editor is not made available for general use by end users. Only use the BIF Editor for making adjustments to the program that cannot be made during installation or in the program itself, such as flagging settings in the public BIF to override settings in private BIFs and setting relative drive paths for file locations. The README.NET file contains suggestions on customizing BIF settings.

You must have the BIFED20=US entry under the [WordPerfect] section of your WIN.INI file to run the BIF Editor.

Steps

1	Double-click the BIF Edit icon from the Windows Program Manager.

2	Choose Open Private BIF.

or

Choose Open, specify the BIF you want to edit, then choose Open.

3	Select the feature or application you want to edit.

4	Make the desired changes in the .BIF file.

5	Choose Exit from the File menu, then choose Yes.

Choose from the following options for more information:

Edit

Insert

Delete

Override

See Also

About BIF Edit

BIF Edit Startup Switches


System

Identifies the file(s) to DOS as part of your computer's operating system. The file(s) are not displayed in directory dialog box file lists or QuickFinder Search Results lists.


Move Files

Purpose

Use Move to move one or more files to a different drive or directory.

Steps

1	In a directory dialog box, select the file(s) you want to move.

2	Right-click on the files list, then choose Move.

3	Type the path or filename you want the file(s) moved to.

or

Click the list button, select the directory you want the files moved to, then choose OK.

4	Choose Move.

You can also move files by selecting a filename from the list box and pressing Alt or Shift while dragging it to another drive or directory in the Directories list box or the QuickList.

See Also

Copy Files

File Options


Move Index File

QuickFinder, Indexer, Options, Move

Purpose

Use Move Index File to move a QuickFinder index file to a different file location.

Steps

1	Open QuickFinder stand-alone or from a directory dialog box, then choose Indexer.

2	Select the index you want to move.

3	Choose Options, then choose Move.

4	Type a new filename and network or local directory, then choose OK.

See Also

Network Index File Location

QuickFinder Indexer

QuickFinder Indexer Options


Network Index File Location

QuickFinder, Indexer, Options, Move

Purpose

Use Move Index File to move a QuickFinder index file to a network file location.

Steps

1	Open QuickFinder stand-alone or from a directory dialog box, choose Indexer, then choose Options.

2	Select the index you want to move.

3	Choose Move.

4	Type a new network or local directory and filename, then choose OK.

See Also

Location for Index Files

Move Index File


Managing Files

Purpose

In WordPerfect applications, file management capabilities are provided in directory dialog boxes. For example, you can use this dialog box to select directories, choose macros, locate specific files, open documents, and save documents as new or renamed files. You can find and select directories and files using the drive, directory, and file lists. You can also change network connection or document management options if you are connected to a network or have alternate document management programs.

To find a more specific Help topic about your task, use the Search button above to look up the title of a specific dialog box or option.

      	The options that appear on this dialog box will change depending on its title and the application in which it appears.

Choose from the following options for more information:

Filename

File List

Save File As Type

Directories List

QuickList

Drives

List Files of Type

See Also

Drag and Drop Capabilities

File Options

Network

ODMA Support

Opening Files

Saving Files


Open/Save As Setup

Purpose

Use Open/Save As Setup to specify how you want to display the file list and to set the Speedup Files options for directory dialog boxes.

Steps

1	Enter any directory dialog box, then choose Setup.

2	Make the changes you want, then choose OK.

Choose from the following options for more information:

Create Speedup Files

File List Display

Sorting Files

See Also

Managing Files


Auto Start

Automatically starts spell-checking when you activate the Spell Checker. If you have already selected text, spell-checking will begin automatically even if you have not selected Auto Start.


Using Macros

Macro Facility, Play File macro, Pause play, Resume play, Stop play

Purpose

Use macros to carry out procedures inside WordPerfect applications. You can play, pause, resume, and stop macros using options on the Macros menu. When you play a macro, the Macro Facility repeats the commands it contains inside the WordPerfect application.

Steps

To play a macro,

1	From the Macro Facility, choose Play File macro from the Macros menu.

2	Select the macro you want to play, then choose Play.

To pause a macro,

1	Choose Pause play from the Macros menu.

2	Select the macro you want to pause, then choose Pause.

or

Select Apply to all macros to pause all macros, then choose Pause.

To continue playing a paused macro,

1	Choose Resume play from the Macros menu after you have paused a macro.

2	Select the macro you want to resume, then choose Resume.

or

Select Apply to all macros to resume all macros, then choose Resume.

To stop a macro,

1	Choose Stop Play from the Macros menu.

2	Select the macro you want to stop, then choose Stop.

or

Select Apply to all macros to stop all macros, then choose Stop.

See Also

Managing Files

Macro Facility Settings

Recording Macros


Macro Facility

Purpose

Use the Macro Facility to record, play, compile, convert, or edit one or more macros.

Steps

1	Double-click the Macro Facility icon from the Windows Program Manager.

or

Choose Run from the File menu in the Windows Program Manager, type c:\<path>\mfwin20.exe, then choose OK.

Choose from the following options for more information:

Options

Macros

Settings

See Also

Additional Information about Macro Facility

Recording Macros

Using Macros


Print Files

Purpose

Use Print to print one or more files without opening them into the current document window.

Steps

1	In a directory dialog box, select the file(s) you want to print.

2	Right-click on the files list, then choose Print.

3	Choose Print.

See Also

File Options

Print Lists


Print Lists

Purpose

Use Print List to print a list of selected files or all files displayed in the file list box, the Directory List, or the QuickList.

Steps

To print a file list,

1	In a directory dialog box, choose Setup, then select the File List Display options you want. The information displayed on a printed file list is identical to the information displayed in the file list box.

2	Select the files in the file list that you want to include on the printed list. Skip this step if you want to print the entire file list.

3	Right-click on the files list, then select Print File List.

4	Choose the type of list you want to print.

5	Select Include Subdirectories to print subdirectories in addition to the list.

6	Choose Setup, select a printer, orientation, and paper size and source, then choose OK.

7	Choose Change, select a font, style, and size, then choose OK.

8	Choose Print.

To print a directory list,

1	Enter any directory dialog box, then right-click on the Directories List.

2	Choose Print Directory List.

3	Select the printing option you want.

4	Choose Setup, select a printer, orientation, and paper size and source, then choose OK.

5	Choose Change, select a font, style, and size, then choose OK.

6	Choose Print.

To print a QuickList,

1	Enter any directory dialog box, then choose QuickList.

2	Choose Print QuickList.

3	Select the printing option you want.

4	Choose Setup, select a printer, orientation, and paper size and source, then choose OK.

5	Choose Change, select a font, style, and size, then choose OK.

6	Choose Print.

See Also

File Options

Print Files


Converting Macros

Purpose

Use Convert Macro to convert a WordPerfect macro to WordPerfect 6.1 for Windows format.

Steps

1	From the Macro Facility, choose Play File macro from the Macros menu.

2	Specify the filename of the macro you want to convert.

3	Choose Play.

4	Specify a new filename for the macro, then choose Convert.

See Also

Compiling Macros

Macro Facility


QuickFinder Indexer

QuickFinder, Indexer

Purpose

Use the QuickFinder File Indexer to create or edit indexes. QuickFinder indexes are full-text, alphabetical lists of every word contained in the files and directories you specify as well as information about the files. You cannot view or print QuickFinder indexes; they are highly compressed for QuickFinder use only. Searching a QuickFinder index for a word or phrase is extremely fast, compared to opening and searching each individual file.

Steps

1	Open QuickFinder stand-alone or from a directory dialog box, then choose Indexer.

2	Choose Create, type an index name, then choose OK.

or

Select the name of the index you want to edit, then choose Edit.

3	Type the name of the directory or file you want to add, then choose Add.

or

Choose Browse for a list of files and directories.Select the directories you do not want to include in an existing index, then choose Remove.

4	Select Include Subtree to include all subdirectories under the directories you have added to the list.

5	Choose Options to specify individual index options.

6	Choose Generate to generate the index of the selected files.

or

Choose an Index Method option to update a previously created index.

See Also

Additional Information about QuickFinder

Create or Edit Index Criteria

Index Method

Individual Index Options

QuickFinder

QuickFinder Indexer Options


QuickFinder Indexer Preferences

QuickFinder, Indexer, Options, Preferences

Purpose

Use Preferences to change how QuickFinder creates an index. Most of the options affect the speed of indexing.

Steps

To change options for all indexes,

1	Open QuickFinder stand-alone or from a directory dialog box, then choose Indexer.

2	Choose Options, then choose Preferences.

3	Specify how often you want to display indexing progress.

4	Specify a Location for Index Files.

5	Select Expand Browse Dialog to display the Filename and Directories list boxes by default.

6	Choose Advanced>> to set further Indexer defaults.

7	Specify which file extensions you want to exclude.

8	Select WordPerfect Documents Only to limit indexing to documents in WordPerfect format.

9	Choose index contents and indexing levels.

10	Select Include Numbers in Index to index numbers as well as words.

11	Choose an option for Extended Characters.

12	Choose OK.

To change options for a particular index,

1	Select the index.

2	Choose Edit, then choose Options.

See Also

Additional Information about QuickFinder

Individual Index Options

QuickFinder

QuickFinder Indexer

QuickFinder Indexer Options


Recording Macros

Macro Facility, Record Macro, Pause record, Stop record

Purpose

Use Record, Pause record, and Stop record while creating keyboard macros. When you record, the Macro Facility keeps track of the actions you perform in a WordPerfect application, such as typing text or saving a file.

Steps

To record a macro,

1	From the Macro Facility, choose Record from the Macros menu.

2	Type a name for the macro.

or

Press Ctrl+x or Ctrl+Shift+x (where x represents a character a-z or 0-9) to assign your macro to a keystroke combination.

3	Choose Record.

4	Switch to a WordPerfect application or another macro-enabled program, then use it to record keyboard actions in the macro.

To pause while recording a macro,

1	Choose Pause record from the Macros menu while recording a macro if you want to locate a feature or experiment with the effect of a feature before you record the command.

2	Choose Pause record again when you are ready to continue recording the macro.

To stop recording a macro,

1	Choose Stop record from the Macros menu to turn off the macro you are recording.

See Also

Using Macros


Remove Directory

Purpose

Use Remove Directory to remove a directory and to delete any subdirectories and files contained in the directory you want to remove. If you do not select a different directory, the application will delete the current directory.

Steps

1	In a directory dialog box, select the directory you want to remove.

2	Right-click on the Directories list, then choose Remove Directory.

3	Choose Yes to delete the selected directory, including all files and subdirectories in it.

See Also

Create Directory

Delete Files

File Options

Rename Directory


About Macro Facility

Macro Facility, About Macro Facility

Purpose

The WordPerfect Macro Facility is an application that you can use to record, play, compile, convert, and edit WordPerfect macros.

Use macros to record commands that perform tasks automatically. For example, you can create a macro that retrieves a file, gives it a new name, and saves it in another format.

Use About Macro Facility for information about your version of the WordPerfect Macro Facility, the release date, program paths, and initialization files.

Steps

1	In Macro Facility, choose About Macro Facility from the Help menu.

2	Choose OK.

See Also

Macro Facility


Rename Files

Purpose

Use Rename to give one or more files new names and locations.

Steps

1	In a directory dialog box, select the file(s) you want to rename.

2	Right-click on the files list, then choose Rename.

3	Specify the new path or filename for the selected file(s), then choose OK.

4	Choose Rename.

See Also

File Options

Move Files

Select Directory


Rename Index

QuickFinder, Indexer, Options, Rename

Purpose

Use Rename Index to give a QuickFinder index a different name.

Steps

1	Open QuickFinder stand-alone or from a directory dialog box, choose Indexer, then select an index name.

2	Choose Options, then choose Rename.

3	Type a new name, then choose OK.

See Also

Index Name

QuickFinder

QuickFinder Indexer

QuickFinder Indexer Options


Macro Facility Macros Menu

Macro Facility, Macros

Purpose

Use the options on the Macros menu to play, record, compile, and edit macros.

Play File macro

Pause play

Resume play

Stop play

Record

Pause record

Stop record

Compile

Stop Compile

Edit

See Also

Macro Facility

Macro Facility Settings


Entire Document

Indexes both text and document summary fields, including subfunctions:  headers, footers, footnotes, tables, graphics, and so on. However, document summary information is combined with text information in the index.


QuickFinder Search Results List

QuickFinder, Find, Search Results

QuickFinder, Options, Last Search Results

Purpose

A Search Results List, generated by a QuickFinder search, contains the files that match the search criteria you entered. From the Search Results List you can open as many as nine files. You can also copy, move, rename, delete, preview, or print files, or save the list for reference in further searching.

Steps

To generate and use a list of search results,

1	Open QuickFinder stand-alone or from a directory dialog box, type a search query, then choose Find.

If any files match the search criteria, a Search Results List will display. If not, you will see a No Files Found message.

2	Select the file(s) you want to process from the Search Results List, then choose either Open, View, or one of the File Options.

or

Choose QuickFinder to continue searching.

To save your Search Results List for future use,

1	Select Save Search Results from the Search Results List, then choose either Open or Close.

2	Choose QuickFinder again to retrieve the saved search results list, choose Options, then choose Last Search Results.

To further refine your search,

1	Choose QuickFinder from the Search Results List.

2	Note that Search In contains a new item called Search Results List. Choose this item if you want to use your previously created search results list.

3	Select Add Matching Files to Search Results List to include matching files to your list.

4	Choose Find. The Search Results List will be displayed again if you have any matching files.

Choose from the following options for more information:

View

QuickFinder

File Options

Sort Setup

See Also

Expand Word Searches

QuickFinder Indexer

QuickFinder Summary Fields

Refine QuickFinder Searches

Relevancy in QuickFinder Searches


QuickFinder Search Results Sort Setup

QuickFinder, Find, Search Results, Sort Setup

Purpose

Use Search Results Sort Setup to sort files in the QuickFinder Search Results by filename, extension, size, date/time, descriptive name, descriptive type, or path, in ascending or descending order.

Steps

1	Open QuickFinder stand-alone or from a directory dialog box, type a search query, then choose Find.

2	Choose Sort Setup in the Search Results List.

3	Choose a Sort criterion.

4	Choose an Ascending or Descending sort order, then choose OK.

See Also

QuickFinder

QuickFinder Search Results List

Relevancy in QuickFinder Searches


About Spell Checker

Spell Checker, Help, About Spell Checker

Purpose

The WordPerfect Spell Checker is an application you can use to check documents, parts of documents, and text entry boxes for misspelled words, duplicate words, and irregular capitalization. You can run a separate copy of Spell Checker within each open document window. You select the dictionaries that are used during each spell-check.

Use About Spell Checker for information about your version of the WordPerfect Spell Checker, the release date, program paths, and initialization files.

Steps

1	From Spell Checker, choose About Spell Checker from the Help menu.

2	Choose OK.

See Also

Spell Checker


Spell Checker Add Word/Phrase

Spell Checker, Dictionaries, Supplementary, Edit, Add

Purpose

Use Add Word/Phrase to update selected supplementary dictionaries with key words and phrases that you want Spell Checker to ignore or replace. You can also define alternative word lists and comments for specified key words and phrases.

Steps

1	Open Spell Checker in the document or text entry box that you want to spell-check.

2	Choose Dictionaries, then choose Supplementary.

3	Select the supplementary dictionary you want, choose Edit, then choose Add.

4	Choose one of the following Add Word/Phrase options:

Skip

Replacement

Alternatives

5	Choose Apply to update the selected supplementary dictionary without exiting the dialog box.

or

Choose OK to update and exit.

See Also

Spell Checker Edit Dictionary

Spell Checker Supplementary Dictionaries


BIF Edit Delete

BIF Edit, Delete

Purpose

Use Delete to delete a group, section, or item from the public .BIF file.

Steps

1	Double-click the BIF Edit icon from the Windows Program Manager.

2	Choose Open Private BIF.

or

Choose Open, specify the BIF you want to edit, then choose Open.

3	Select the group, section, or item you want to delete.

4	Choose Delete.

See Also

BIF Edit

BIF Edit Insert


Spell Checker

Purpose

Use Spell Checker to check documents and other text entries for misspelled words, duplicate words, and irregular capitalization. Select the dictionaries and other options you want to use before you start a spell-check.

Steps

1	Open Spell Checker in the document or text entry box you want to spell-check.

2	Select the options you want to use from the Check, Dictionaries, and Options menus.

3	Choose the supplementary dictionary you want to add words and phrases to.

4	Choose Start to begin the spell-check.

Choose from the following options for more information:

Add

QuickCorrect

Check

Dictionaries

Options

Help

See Also

Spell-Checking


Spell Checker Main Dictionaries

Spell Checker, Dictionaries, Main

Purpose

Use Main Dictionaries to select the main dictionaries that you want Spell Checker to search during a spell-check.

You can link as many as nine compatible main dictionaries to the main WordPerfect dictionary to create the chain of dictionaries you want to use. You can also add dictionaries to or delete dictionaries from the chain used for your last spell-check to create a new chain for the next spell-check.

Steps

1	Open Spell Checker in the document or text entry box that you want to spell-check.

2	Choose Dictionaries, then choose Main.

3	Choose Language if you want to change the default language selection, select the language you want, then choose OK.

4	Choose Add, select a main dictionary file, then choose OK to add the dictionary to your main dictionary chain.

or

Select a dictionary, then choose Delete to remove the dictionary from your chain.

5	Choose Close.

See Also

Language

Spell Checker Dictionaries Menu

Spell Checker Supplementary Dictionaries


Spell Checker Edit Dictionary

Spell Checker, Dictionaries, Supplementary, Edit

Purpose

Use Edit Dictionary to edit the key words and phrases in a selected supplementary dictionary.

Steps

1	Open Spell Checker in the document or text entry box that you want to spell-check.

2	Choose Dictionaries, then choose Supplementary.

3	Select the supplementary dictionary you want to update, then choose Edit.

4	Choose Add, type the word or phrase you want to add, choose the options you want, then choose OK.

5	Select the key word or phrase that you want to delete or edit.

6	Choose Delete, then choose Yes.

or

Choose Edit, then choose one of the following Edit Word/Phrase Options:	Skip

Replacement

Alternatives

7	Choose Close.

See Also

Spell Checker Add Word/Phrase

Spell Checker Supplementary Dictionaries


BIF Edit Edit

BIF Edit, Edit

Purpose

Use Edit to edit the value of an item.

Steps

1	Double-click the BIF Edit icon from the Windows Program Manager.

2	Choose Open Private BIF.

or

Choose Open, specify the BIF you want to edit, then choose Open.

3	Double-click the group, section, or item you want to edit.

The Type and Value for the highlighted item appears at the bottom of the dialog box.

4	Choose Edit.

5	Specify a value (a directory path, Boolean value, or number).

6	Choose OK.

See Also

BIF Edit Delete

BIF Edit Insert


Spell Checker Number of Pages

Spell Checker, Check, Number of Pages

Purpose

Use Number of Pages to specify the number of pages you want to spell-check.

Steps

1	Select Spell Checker in the document or text entry box you want to spell-check, then choose Check.

2	Choose Number of Pages.

3	Specify the number of pages that you want to check, starting with the page where the insertion point is located.

4	Choose OK.

See Also

Spell Checker Check Menu


Entire Document-Summary Fields

Indexes both text and document summary fields, including subfunctions:  headers, footers, footnotes, tables, graphics, and so on. Document summary information is indexed separately to increase speed when searching document summary fields.


BIF Edit Insert

BIF Edit, Insert

Purpose

Use Insert to add a group, section, or item to the public .BIF file and to specify its item type and item value.

Steps

1	Double-click the BIF Edit icon from the Windows Program Manager.

2	Choose Open Private BIF.

or

Choose Open, specify the BIF you want to edit, then choose Open.

3	Select the feature or application you want to edit.

4	Select the item preceding the place you want to insert an item.

5	Choose Insert.

6	Specify the Group, Section, and Item you want to insert.

7	Choose an Item Type.

8	Specify a value.

or

Select True or False.

9	Choose OK.

See Also

BIF Edit Delete

BIF Edit Edit


Thesaurus

Purpose

Use the Thesaurus to search for synonyms and antonyms of words. Alternatives for a word are arranged as headwords, references, and subgroups.

References may also be divided into subgroups that correspond to different meanings of the headword. Subgroups appear under the headwords.

Steps

1	From Thesaurus, specify a word in the Word text box, then choose Look Up.

2	Double-click headwords to find more related words.

3	Use the arrow buttons to move back and forth between columns.

4	Choose Close.

Choose from the following options for more information:

Dictionary

Edit

History

Help

Replace

Look Up


BIF Edit Override

BIF Edit, Override Private .BIF Values

Purpose

Use Override Private .BIF Values to let items in the public .BIF file overrule the same items in the users' private .BIF files. The override flag is designed for supervisors to use when running WordPerfect from a network. The flag is usually set after making all necessary changes to the WPCNET.BIF file. .BIF file items set to override cannot be permanently changed by users.

Steps

1	Double-click the WPCNET Flagging icon from the Windows Program Manager.

2	Choose Open Private BIF.

or

Choose Open, specify the BIF you want to edit, then choose Open.

3	Double-click the group and section of the item you want to flag as an override.

4	Select the item you want to override in users' .BIF files.

5	Select Override Private .BIF Values.

See Also

BIF Edit


Viewer Find

Purpose

Use Viewer Find to highlight all occurrences of the search words or phrases in the file.

Steps

1	Enter any directory dialog box or QuickFinder search results list, then select a text file from the file list.

2	Choose View.

3	Right-click inside the Viewer window, then choose Find from the QuickMenu.

4	Type the text you want to find. If you want to find a phrase, enclose it in quotation marks.

5	Select Match Whole Word Only if you do not want to find the search text within other words, like "cat" in "vacation."

6	Select Case Sensitive if you want to search for capital letters just as you have typed them.

7	Press Enter.

8	Choose Find Next or Find Previous to locate other instances of the search text.

9	Choose Close.

See Also

Viewer

Viewing Files


Viewer Font

Purpose

Use Viewer Font to select the font (size and typeface) you want to display in the Viewer.

Steps

1	Enter any directory dialog box or QuickFinder search results list, then select a text file from the file list.

2	Choose View.

3	Right-click inside the Viewer window, then choose Font from the QuickMenu.

4	Select a font and point size.

5	Select Bold or Italic if you want the entire Viewer text in bold or italic.

6	Choose OK.

See Also

Printing from the Viewer

Viewer

Viewing Files


WordPerfect Characters

Ctrl+W

Purpose

Use WordPerfect Characters to access characters that do not appear on your keyboard, such as phonetic characters and characters in other alphabets. You can insert these characters at your insertion point in a document or in some dialog box text boxes. You can also assign a frequently used character to a specific key on the keyboard. Not all fonts include all characters. Excluded characters are represented by a hollow box on your screen.

Steps

1	Place the insertion point where you want the character, then press Ctrl+W.

2	Select the character set you want, then select a character.

or

Specify a character number.

3	Choose Insert to insert the character and leave the dialog box open.

or

Choose Insert and Close to insert the character and close the dialog box.

See Also

Assign Characters to Keys


BIF Edit Open Private BIF
BIF Edit Opening BIF Files

BIF Edit, File, Open Private BIF

Purpose

Use Open and Open Private BIF to open .BIF files.

Steps

To open a BIF file,

1	Double-click the BIF Edit icon from the Windows Program Manager.

2	Choose Open from the File menu.

3	Select the .BIF file you want to edit, then choose Open.

To open your private BIF file,

1	Double-click the BIF Edit icon from the Windows Program Manager.

2	Choose Open Private BIF from the File menu.

See Also

BIF Edit


BIF Edit Save

BIF Edit, Save

Purpose

Use Save to save changes to the .BIF file without exiting BIF Edit. Changes are not saved permanently until you choose Save from the File menu or choose Exit and answer Yes to save changes.

Steps

1	Double-click the BIF Edit icon from the Windows Program Manager.

2	Choose Open Private BIF.

or

Choose Open, specify the BIF you want to edit, then choose Open.

3	Select the feature or application you want to edit.

4	Make the desired changes in the .BIF file, then choose Save.

See Also

BIF Edit


.BIF file (def)
.BIF file

Binary Initialization File. A file that contains the settings information for WordPerfect applications.


Item Type

Specifies the item type, such as ASCII strings, ANSI strings, or Boolean values.


Item Value

Specifies the value of the item, such as numbers, paths, and True/False statements.


group

A top-level folder, equivalent to an application or a major feature.


section

A second-level folder, equivalent to a feature.


item

A third-level entry, equivalent to a feature setting or path.


QuickFinder Indexer Options

QuickFinder, Indexer, Options

Purpose

Use the QuickFinder Indexer Options to specify indexing preferences or index operations.

Steps

1	Open QuickFinder stand-alone or from a directory dialog box, choose Indexer, then choose Options.

Choose from the following options for more information:

Information

Delete

Rename

Move

Import

Preferences

About

See Also

Individual Index Options

QuickFinder

QuickFinder Indexer


QuickFinder Options

QuickFinder, Options

Purpose

Use Options to display summary fields and the results of the last search, and to refine, save, delete, or reuse searches.

Steps

1	Open QuickFinder stand-alone or from a directory dialog box, then choose Options.

2	Choose No Summary Fields to hide document summary fields.

or

Choose Default Summary Fields to display a portion of the possible document summary fields.

or

Choose All Summary Fields to display all possible summary fields.

3	Choose Last Search results to display the results of the last search.

4	Choose the search query options you want.

Choose from the following options for more information:

Full Word Count Relevancy

No Summary Fields

Default Summary Fields

All Summary Fields

Last Search Results

Clear

Load Search Query

Save Search Query

Delete Search Query

See Also

Expand Word Searches

QuickFinder

Refine QuickFinder Searches


group box (def)
group box

A set of related options in a dialog box, often with its own subtitle.


BIF Edit File Menu

BIF Edit, File

Purpose

Use the options on the File menu to open and save .BIF files and to exit BIF Edit.

Open

Open Private BIF

Save

Exit

See Also

BIF Edit


dialog box title bar (def)
dialog box title bar

The horizontal bar across the top of the dialog box that contains the name of the dialog box and the Control-menu box.


application (def)
application

Software designed to carry out a certain kind of action or activity, such as word processing, electronic mail, or spreadsheet entries. Sometimes called a program.


bullet (def)
bullet

A symbol, such as a filled circle, that may precede each item in a list.


check box (def)
check box

A small box next to an option in a dialog box. Clicking an empty check box selects the option; clicking a marked check box deselects the option.


command button (def)
command button

A button in a dialog box that carries out a command such as Open, Close, Exit, OK, or Cancel. The selected command button is indicated by a dotted rectangle.


Control menu (def)
Control menu

The menu containing commands that will open, close, maximize, minimize, or restore a window or dialog box. You can display a Control menu by clicking the Control-menu box or by pressing Alt+Spacebar.


Control-menu box (def)
Control-menu box

A small rectangular button in the upper-left corner of a window or dialog box. Clicking a Control-menu box displays the Control menu; double-clicking the Control-menu box closes the window or dialog box. Several windows can be open at the same time, each with its own Control-menu box.


document window (def)
document window

The window in which documents are created or edited.


double-click (def)
double-click

To press and release the mouse button twice in rapid succession.


filename (def)
filename

The name given to a data file used by applications to perform open and save operations. In DOS and Windows applications, filenames can have as many as eight characters with an optional extension of as many as three characters. The filename and extension are separated with a period.


Saving Files

File, Save or Save As

Purpose

You can save hundreds of files on a hard disk, which works like a filing cabinet with directories and subdirectories as file drawers and folders that group similar files. You can save files with new names, save them in different directories, or save them in different formats. If you do not specify a directory or format, WordPerfect applications save files in the current directory and default format.

You should use Save periodically to avoid losing your work if a power or system failure occurs. You can also use the Backup features to avoid losing your work.

Steps

1	Choose Save or Save As from the File menu.

2	Select the directory where you want to save the file from the Directories list box or the QuickList.

or

Type the full path for the file before the filename.

3	Type a filename for the file.

or

Select the file you want to replace with the saved file.

4	Choose the format you want.

5	Choose Save to save the file in the selected format.

See Also

Opening Files

Save File As Type

Save Format


icon (def)
icon

A small graphics image that represents an application, a command, or a tool. Clicking or double-clicking an icon will produce an action.


language code (def)
language code

A two-letter code that represents the language of files such as .MOR, .THS, .TRS, and .ICR files.


list box (def)
list box

A box that displays a list of choices. When a list is too long to display all choices, it will have a scroll bar, so that you can view additional items.


list button (def)
list button

In dialog boxes, a way to get to another dialog box to select files or change directories. It appears as a small file-folder button next to a text box.


macro (def)
macro

A series of commands and menu selections in a file that can be replayed by a few keystrokes or by a mouse click.


menu bar (def)
menu bar

The area at the top of a window containing headings for pull-down menu items.


BIF Edit Exit

BIF Edit, File, Exit

Purpose

Use Exit to exit BIF Edit.

Steps

1	Double-click the BIF Edit icon from the Windows Program Manager.

2	Choose Open Private BIF.

or

Choose Open, specify the BIF you want to edit, then choose Open.

3	Select the feature or application whose .BIF file you want to edit.

4	Make the desired changes in the .BIF files.

5	Choose Exit from the File menu.

See Also

BIF Edit


pointer (def)
pointer

A symbol that indicates a position on screen as you move the mouse on your desktop.


palette (def)
palette

An on-screen box or window that contains tools, available colors, or possible fill patterns.


parameter (def)
parameter

A variable used with a command to indicate a specific value or option.


path (def)
path

The address that tells a computer where to locate a directory or file on a disk or network. A path includes the drive, the root directory, and any subdirectory names that branch from the root directory.


pop-up definition (def)
pop-up definition

A graphic or dot-underlined, colored word that you can click to display a definition or explanation.


QuickMenu (def)
QuickMenu

A pop-up menu that lists a specific set of items that apply to a particular feature. You can open a QuickMenu by placing the mouse pointer over the object and pressing the right mouse button. Click the left mouse button to choose the option you want.


radio button (def)
radio button

One of a set of buttons found before options in a dialog box. Only one radio button in a set can be selected at a time.


root directory (def)
root directory

The fundamental directory of a disk, created when the disk is formatted.


scroll bar (def)
scroll bar

The bars on the right side and bottom of the window that let you move vertically and horizontally through a document, list, or graphic by clicking the scroll arrows or dragging the scroll box.


Status Bar (def)
Status Bar

The line at the bottom of a document window that shows information such as the document number, page, line, and vertical and horizontal position of the insertion point.


BIF Edit Startup Switches

Purpose

Use Startup Switches in the command line of an application in Windows Program Manager to affect how the application operates. Switches in the command line take precedence over DOS environment variables, the application environment file, and the shared environment file. If there is more than one occurrence of a switch, the last one on the line is used.

Steps

1	Choose Properties from the File menu in Windows Program Manager.

2	Specify the Command Line for the application.

3	Use the following startup switches to specify the path for .BIF files and to specify whether to use the public or private .BIF file:

/CSLA

/LA

/NI

/NT

/PI

/PN

/SN

/U

4	Choose OK.

See Also

BIF Edit


wildcard (def)
wildcard

Character used to replace one character (?) or any number of characters (*) in a search string. These two characters are conventions in most applications.


window (def)
window

A method of displaying a document so that many of its elements appear graphically and many features are immediately available as on-screen choices. The place where you type your documents is called a document window.


application window (def)
application window

The window that contains the operating features of the application, such as the menu bar, Toolbar, and document window. Document windows are placed within the application window and, if your computer has enough memory, you can open as many as nine document windows at a time.


title bar (def)
title bar

The horizontal bar across the top of each window that contains the name of the window, the Control-menu box, and the maximize, minimize, and restore buttons. Sometimes the title bar also contains Help prompts that give you information about menu items you select.


minimize button (def)
minimize button

A button that you use to shrink an application window or document window to an icon.


maximize button (def)
maximize button

A button that you use to enlarge a small application window or document window to its maximum size. A window that is smaller than a full-screen window, but not minimized to an icon, can also be maximized by double-clicking its title bar.


Toolbar (def)
Toolbar

A feature that contains buttons representing features you use often. You can create your own customized Toolbars.


/NI

Specifies the path for the public .BIF file. If you do not specify a value,  the application will search the Windows directory for the BIF.


Power Bar (def)
Power Bar

A group of buttons representing frequently used features.


Contents button (def)
Contents button

A Help button you can use to return to the main Contents screen which helps you quickly navigate through specific areas of Help.


Search button (def)
Search button

A Help button you can use to search for Help topics by typing keywords.


Back button (def)
Back button

A Help button you can use to return to the last topic you opened.


History button (def)
History button

A Help button you can use to display the last 40 Help topics you opened, with the most recent at the top of the list. To reopen a topic, double-click it.


Print button (def)
Print button

A Help button you can use to print the current Help topic.


Browse buttons (def)
Browse buttons

Buttons which display the previous (<<) or next (>>) topic in a series of grouped or associated topics. When you reach the first or last topic in the series, the corresponding previous or next button is dimmed.


 Hint

You can reduce the size and move the Help window to keep it on-screen while you follow the steps.

Choose Always on Top from the Help menu above to display the Help window "on top" of other applications, even when it is minimized. Or, size both Help and the application window so they do not overlap.


 Hint

Choose an option from the Save File As Type list to save a file in a format other than the default for the current application. WordPerfect applications save the file with a default extension that identifies the selected file type and format. You can type a period at the end of the filename to save the file without an extension, or type your own extension.

Some extensions have special meaning in WordPerfect applications, DOS, or Windows. These include .ALL, .BAT, .BIF, .COM, .DLL, .EXE, .INI, .PRS, .SET, .WCM, .WPT, and .WWK. Do not use these extensions when saving documents unless you have a specific reason for doing so.


/NT

Uses both the public and the private .BIF.


 Hint

Click and drag to select a continuous range of items. You can also click an item at one end of the range, then hold down the Shift key and click the item at the other end of the range.

Press Ctrl while clicking each item you want to select noncontinuous items. Press Ctrl+/ to select all items.

Click inside the file list, then type the first letters or numbers of the filename to move to a specific file in a file list sorted by filename, size, or date/time. When the file list is sorted by extension, descriptive name, or descriptive type, those items are used in searching.


 Hint

Replace is not available when you run the Thesaurus as a stand-alone application.


/PI

Specifies the path for the private .BIF.


/PN

Specifies the private .BIF name and ignores the extension.


Document Text

Lets you view the body of a document (instead of the Document Summary).


/U

Sets the value for the private .BIF. If you do not specify a value, and Windows does not supply a network ID, underscores will be used.


Save Format

Purpose

The Save Format dialog box appears when you attempt to save a document which was converted from another format when you opened the document.

Save Format allows you to save the file in the current default format, the original format, or in another format.

Steps

1	Open a document that was saved in a format other than your current default format, make any changes you want, then choose Save As from the File menu.

2	Choose the default format or the original format.

or

Choose Other, choose OK, then choose the format you want.

3	Choose OK.

See Also

Managing Files

Open/Save As Setup

Save File as Type

Saving Files


Hex Display

Lets you display a file in hexadecimal mode. You can print any kind of file as a hexidecimal document.


Copy to Clipboard

Lets you copy selected text from the Viewer to the Clipboard.


Document Summary

Lets you view the Document Summary of a file (instead of the body of the document).


Word Wrap

Lets you wrap document text in the Viewer window so all text shows regardless of the window size.


Opening Files

File, Open

Purpose

Use Open to open as many as nine documents or windows in the same application. Open works with documents you have previously saved as files on a hard disk or floppy disk. When you want to edit a document that is saved on disk, you need to open a copy of the file into a window. The file then becomes active in your computer's memory so that you can edit it. The changes you make are not recorded on disk until you save the file again.

Steps

1	Choose Open from the File menu.

2	Select the drive and directory you want to list the files in.

3	Select the file you want.

or

Type the full path, separated by commas, of as many as nine files at one time to open multiple files.

4	Choose OK.

See Also

Managing Files

Open a Copy of a File

Saving Files


Spell-Checking

Spell Checker, Start

Purpose

Use Spell Checker to check documents and text entry boxes for misspelled words, duplicate words, and irregular capitalization. Spell Checker cannot detect an error caused by a correctly spelled word in the wrong context. For example, if you typed "there house" rather than "their house," Spell Checker would not detect the error because "there" and "their" are valid words and are both spelled correctly.

Steps

1	Open Spell Checker in the document or text entry box that you want to spell-check.

2	Select the options you want from the Check, Dictionaries, and Options menus, then choose Start.

3	When Spell Checker selects a word or phrase as a possible error, choose from the following options:

Replace

Resume

Skip Once

Skip Always

QuickCorrect

Suggest

Add

4	Choose Yes to exit Spell Checker when a spell-check is completed, or choose Close to exit Spell Checker before completing a spell-check.

See Also

Spell Checker

Spell Checker Check Menu

Spell Checker Dictionaries Menu

Spell Checker Options Menu

Spell Checker QuickCorrect


Spell Checker Supplementary Dictionaries

Spell Checker, Dictionaries, Supplementary

Purpose

Use Supplementary Dictionaries to create new supplementary dictionary files that include key words and phrases that you want Spell Checker to skip, replace, or display specified alternatives for.

You can define a chain of 10 supplementary dictionaries for each spell-check. You can also add or delete dictionaries from the chain used for your last spell-check to create a chain for the next spell-check.

Steps

1	Open Spell Checker in the document or text entry box that you want to spell-check.

2	Choose Dictionaries, then choose Supplementary.

3	If you are changing the default language selection, choose Language, select the language you want, then choose OK.

4	Choose Create, type the name of the supplementary dictionary file you want to create, then choose OK.

or

Choose Add, select an existing supplementary dictionary file, then choose OK to add the dictionary to the chain.

or

Select a dictionary , choose Delete, then choose Yes to remove the dictionary from the chain.

5	Choose Edit to make changes or additions to a selected supplementary dictionary, then choose Close.

6	Choose Close to return to the Spell Checker dialog box.

See Also

Language

Spell Checker Dictionaries Menu

Spell Checker Document Dictionary

Spell Checker Add Word/Phrase

Spell Checker Edit Dictionary

Spell Checker Main Dictionaries


Find

Lets you find words or phrases in the document displayed in the Viewer.


Font

Lets you change the font that will show in the Viewer.


Alternatives

Lets you specify a key word or phrase, a list of alternative words, and a comment. Spell Checker stops on the key word or phrase, suggests the alternative words as replacements, and displays the comment.

Enter the Key Word you want to add, then specify the Alternative words, using Insert to add each alternative to the list.

Select an unwanted alternative and choose Delete to remove it from the list.


Auto Replace

Automatically makes replacements defined in selected supplementary dictionaries. Also, when you replace one word or phrase during a spell-check, Spell Checker replaces every occurrence of the word or phrase in the text being checked.


Beep on Misspelled

Beeps when Spell Checker selects a possible error.


Document

Checks the entire document.


Document Dictionary

Enables or disables the supplementary dictionary that WordPerfect attaches only to the open document.

When the Document Dictionary is enabled, it is listed as one of the current supplementary dictionaries on the To pop-up list in the Spell Checker dialog box. The first dictionary in the supplementary dictionary chain is the dictionary selected by default. This is the wpspelus.sup or wtspelus.sup file for stand-alone users and the wpxxxxxx.sup (where x's represent the user name and language code) for network users.


Duplicate Words

Selects duplicate words (such as "the the") as a single error and suggests that you replace the duplicate words with only one of the words.


Exhaustive Checking

Searches for all possible suggestions in languages where limited suggestions are usually displayed. This option is disabled in the United States English language and in other languages where it is not needed.


QuickCorrect

Replaces the error with the word or spelling defined for QuickCorrect.


Irregular Capitalization

Selects words with capital letters placed inside lowercase words (such as "THe") as possible errors. This option is not enabled in all languages.


Number of Pages

Lets you specify how many pages to check, starting with the page where the insertion point is located in a document.


Page

Checks the page where the insertion point is located in a document.


Paragraph

Checks the paragraph in which the insertion point is located in a document.


Replacement

Lets you specify a key word or phrase and a replacement word or phrase. Spell Checker replaces the key word with the replacement word.

You can also select Auto Replace from the Options menu to have Spell Checker automatically make the replacements you define in a supplementary dictionary.


Selected Text

Checks only the text that is selected in a document or text entry box (such as the Descriptive Name text box in the Document Summary dialog box).


Skip

Lets you specify a word or phrase you want the Spell Checker to skip during a spell-check.


Text Entry Box

Checks the entire text entry box. This option is enabled only when Spell Checker is opened in a text entry box (such as the Descriptive Name text box in the Document Summary dialog box). Word, Sentence, and Selected Text (if you have selected text) are the other options enabled when Spell Checker is opened in a text entry box.


To End of Document

Checks text from the insertion point to the end of a document.


Word

Checks the word closest to the insertion point in a document or text entry box (such as the Descriptive Name text box in the Document Summary dialog box).


Words with Numbers

Selects words with combined letters and numbers as possible errors. This option is not enabled in all languages.


Text Only

Indexes only textual information without summary fields or other subfunctions.


 Hint

Filling in more than one field performs a logical AND operation.


 Hint

Make sure you have documents with document summary information.


 Hint

If you choose No Summary Fields from the Options drop-down list to collapse the QuickFinder dialog box, all document summary fields are cleared and are not used in the search.


 Hint

Updating the index with new or modified files speeds up the indexing process.


 Hint

Index level refers to the amount of information stored in the index, that is, which document, paragraph, line, or sentence the word is contained in. Indexing at the larger levels (document, hard page, or page) decreases the size of the index. Indexing at the smaller levels increases the index size but allows you to find multiple words within the same line, sentence, or paragraph much faster.


 Hint

If a query has been saved with document summary fields (expanded mode), then the summary fields display when you load the query.


Filename Only

Indexes only DOS filenames.


Summary Fields Only

Indexes only document summary fields.


Viewer Go To Page

Viewer, right-click, Go To Page

Purpose

Use Viewer Go To Page to view multiple-page fax files.

Steps

1	Enter any directory dialog box or QuickFinder search results list, then select a text file from the file list.

2	Choose View.

3	Right-click inside the Viewer window, then choose Go to Page from the QuickMenu.

4	Specify the page number you want to view.

5	Choose OK.

See Also

Viewer


 Hint

A special icon (WPCNET Flagging) is set up during a Server Install to launch the BIF Editor. The WPCNET Flagging icon starts the BIF Editor and opens the public .BIF file named WPCNET.BIF. The administrator can view and change settings in the public .BIF file which will take effect for all users of the network copy of WordPerfect.


 Hint

Use the WPCNET Settings icon to set directory paths pointing to shared network directories from within WordPerfect. Use the BIF Editor to edit paths that require relative drive settings.


 Hint

If a language that you often use contains special characters (WordPerfect Characters), you can create a keyboard for that language by mapping those characters to the keys of your choice.


/CSLA

Makes the names hashing for the private .BIF file case-sensitive.


/LA

Determines your Login Alias and the value hashed for your private .BIF file name.


/SN

Suppresses name hashing, and allows you to use a WPCSET.BIF file for your private .BIF file instead of XXXXYYYY.BIF where "XXXX" is the first four letters of your Login Alias and "YYYY" is the hashed value.


Cascade

Purpose

Use Cascade to view as many as nine open document windows at the same time. Cascade overlaps the windows.

Steps

1	Choose Cascade from the Window menu.

See Also

Tile


Control Menu

Purpose

Use the options on the Control Menu to position, size, close, and switch application windows. Double-click the control-menu box, then choose an option from the Control Menu.

Restore

Move

Size

Minimize

Maximize

Next

Exit

Switch To


document (def)
document

A file (drawing, text, slide show, spreadsheet, and so on) created in a WordPerfect application.


Close

Control Menu, Close

Purpose

Use Close to close a document or to exit an application.

Steps

1	Choose Close from the Control menu.

2	Choose Yes to save changes and exit the document or application.

See Also

Switch To


keyboard layout (def)
keyboard layout

A group of shortcut keys saved together in a file. In many WordPerfect applications, you can create customized keyboard layouts.


Maximize

Control Menu, Maximize

Purpose

Use Maximize to enlarge a window to full size.

Steps

1	Activate the window you want to maximize, then choose Maximize from the Control menu.

or

Double-click the title bar of the window you want to maximize.Click the Maximize button (the up-arrow button on the window title bar).

See Also

Minimize


Minimize

Control Menu, Minimize

Purpose

Use Minimize to reduce a window to an icon.

1	Activate the window you want to minimize, then choose Minimize from the Control menu.

or

Click the Minimize button (the down-arrow button on the window title bar).

See Also

Maximize


Move

Control Menu, Move

Purpose

Use Move to relocate a window on the screen.

Steps

1	Activate the window you want to move, then choose Move from the Control menu. Use the arrow keys to move the window to a new location, then press Enter.

or

Drag the title bar to the new location.

See Also

Size


Next

Control Menu, Next

Purpose

Use Next to scroll through open document windows.

Steps

1	Choose Next from the Control menu.

See Also

Switch To


Restore

Control Menu, Restore

Purpose

Use Restore to return a window to its previous size and position.

Steps

1	Activate the window you want to restore, then choose Restore from the Control menu.

or

Click the Restore button (the double-arrow button on the window title bar).

See Also

Maximize

Size


Size

Control Menu, Size

Purpose

Use Size to modify the size of a window.

Steps

1	Activate the window you want to size, then choose Size from the Control menu. Use the arrow keys until the outline of the window is the size you want, then press Enter.

or

Place the pointer on the window border (the pointer becomes a double arrow), then drag the pointer to the size you want.

See Also

Maximize

Move

Restore


Switch To

Control Menu, Switch To

Purpose

Use Switch To to activate other applications without exiting the current one.

Steps

1	Choose Switch To from the Control menu, select the application you want, then choose Switch To.

or

Press Alt+Tab.

See Also

Next


Tile

Purpose

Use Tile to view as many as nine open windows at the same time. Tile places the windows side by side.

Steps

1	Choose Tile from the Window menu.

See Also

Cascade


window border (def)
window border

The outside border of an application window or a tiled or cascaded document window. Drag the border to size the window.


Invert

Lets you change the display of fax files from black on white to white on black and vice versa.


Rotate

Lets you rotate the current page of a fax file 180 degrees.


Zoom

Lets you change your view of a fax, cursor, or icon file. You can enlarge faxes up to 200% or reduce them down to 50%. You can enlarge cursor and icon files up to 800%.

Zoom does not actually size the image, it only changes your view.


Print

Lets you print all or part of a text or hex file, select printers, change fonts, and specify margins.


Printing from the Viewer

Viewer, right-click, Print

Purpose

Use Print to print all or part of a text or hex file, select printers, change fonts, and specify margins.

Steps

1	Enter any directory dialog box or QuickFinder search results list, then select a text file from the file list.

2	Choose View.

3	Right-click inside the Viewer window, then choose Print from the QuickMenu.

4	Specify the pages you want to print.

5	Choose Setup to select a printer or change printer options, then choose OK.

6	Select display Font to print using the current display font.

or

Select Specific Font, choose Change, select a font and a point size for printing, then choose OK.

7	Select Inches or Centimeters, then specify the margins for printing.

8	Choose Print.

See Also

Viewing Files


Refine QuickFinder Searches

QuickFinder, define a search

Purpose

Use the operators and switches from Operators lists to create and refine complex searches. Search operators and switches apply to all text that follows in the Search For text box.

      	Search switches should be placed before the search terms they will affect. Use parentheses to group search terms, switches, and operators. Search operators bind in the following order if no parentheses or switches are used:  NOT, FOLLOWED BY, AND, OR.

Steps

1	Open QuickFinder stand-alone or from a directory dialog box, choose Operators, then choose options to refine your search.

2	Select the category you want, then choose the operator, switch, or document summary field you want to use.

These are the search operators you can use:

And (&)

Followed By (..)

Group ()

Not (!)

Or (|)

These are the matching operators you can use:

Zero or More Characters (*)

Any Single Character (?)

Case Insensitive

Case Sensitive

Prefix Mode On and Off

These are the switches you can use for word proximity searches:

Document

Field

Hard Page

Line

Page

Paragraph

Phrase ("")

Record

Sentence

Within # Words

These are the switches you can use to search specific parts of a document:

Entire

First Page

Summary Only

Text Only

You can also search any Summary Fields included in the document.

These are the Other operators you can use:

Scan Off

Wildcard Off and On

3	Type the word or phrase you want to search for. Place the switches after the words they affect, and use parentheses to group a search query.

4	Choose Insert to insert the operator or switch and leave the dialog box open.

or

Choose Insert and Close to insert the operator or switch and close the dialog box.

5	Choose Find.

See Also

Expand Word Searches

QuickFinder

QuickFinder Indexer

QuickFinder Search For


And (&)

Appears as &, AND, or a space.

For example, mountain & goat, mountain AND goat, and mountain goat all find documents containing the search terms "mountain" and "goat."


Any Single Character (?)

Appears as ?.

For example, mountain? finds all documents containing the word "mountain" plus a single character, like "mountains."


Case Sensitive

Appears as /Case.

Finds search terms that match upper- and lowercase pattern of the search terms. For example, /Case Zoo finds "Zoo," but not "zoo."


Document

Appears as /Document.

Finds search terms in the same document (this option resets all other levels).


Entire

Appears as /Entire.

Finds search terms in all document text and in all document summary information. This is the default switch.


Field

Appears as /Field.

Finds search terms in the same field. Use this option with database-oriented files such as Merge files. Works on non-index searches only.


First Page

Appears as /FirstPage.

Finds search terms only in the first page of the document text and in the document summary.


Followed By (..)

Appears as ...

For example, mountain .. goat finds document that contain both search terms, with "mountain" before "goat" somewhere in the document.


Group ()

Appears as ( ) with search text in between.

For example, (/FirstPage (/Line subject reorganization) "John Smith" companyX) finds documents with the first page containing the search terms "subject" and "reorganization" on the same line, with "John Smith" and "companyX" appearing on the same page.


Hard Page

Appears as /HardPage.

Finds search terms in the same section of a document, bounded by hard pages.


Line

Appears as /Line.

Finds search terms on the same line of the document, as currently formatted on disk.


Not (!)

Appears as ! or NOT.

For example, mountain ! goat and mountain NOT goat both find documents containing the word "mountain" but not the word "goat."  Documents that contain both are not included.


Case Insensitive

Appears as /NoCase.

Finds search terms that match the search terms, ignoring upper- and lowercase. For example, /NoCase Zoo finds both "Zoo" and "zoo."  This is the default setting.


Or (|)

Appears as | or OR.

For example, mountain | goat and mountain OR goat both find documents containing "mountain" or "goat" or both search terms.


Page

Appears as /Page.

Finds search terms on the same page of the document, as currently formatted on disk.


Paragraph

Appears as /Paragraph.

Finds search terms on in the same paragraph of the document.


Phrase ("")

Appears as " " with a search phrase between.

Finds phrases, exactly as you type them. For example, "Dr. Jane Smith" finds Dr. Jane Smith, but not Dr Jane Smith or Dr. J. Smith.


Record

Appears as /Record.

Finds search terms in the same record. Use this option with database-oriented files such as Merge files. Works on non-index searches only.


Sentence

Appears as /Sentence.

Finds search terms in the same sentence of the document.


Summary Fields

Appears as /Summary=name, /name, or /Summary=n.

Finds search terms in the document summary field you specify. The name of the field replaces the field number or name in the switch pattern. For example, /Summary=Typist Shauna finds documents with "Shauna" in the Typist field of the Document Summary.


Summary Only

Appears as /Summary.

Finds search terms in all document summary information, but not in the document itself.


Text Only

Appears as /Text.

Finds search terms in all document text, excluding headers, footers, and document summaries.


Within # Words

Appears as /#.

Finds search terms that are within a certain number of words of each other. For example, /2 finds search terms within two words of each other.


Zero or More Characters (*)

Appears as *.

For example, mountain* finds documents containing all variation of words that begin with "mountain," with or without other characters. This includes "mountain," "mountains," "mountainous," and so on.


Additional Information about QuickFinder

Speeding Up Indexing

The QuickFinder Indexer is one of the fastest indexers in the industry. However, there are ways to optimize indexing time. Here are some suggestions that can help you increase the speed of creating QuickFinder indexes:

     	Select a broad level of indexing for Index Level, such as Document or Paragraph.

     	Launch QuickFinder File Indexer in standalone mode (while no other programs are running).

     	Create an index that contains only document Summary Fields.

     	Exclude as many document types as you can.

     	Do not include numbers.

     	Index only WordPerfect documents if you have a mix of WP and non-WP documents.

     	If you are indexing a large number of small files, change the show indexing progress to a larger number.

Indexing with Startup Options

You can use the following startup options to automate updating QuickFinder indexes:

     	/ra:  Rebuilds all indexes listed in the QuickFinder Index Names list box.

     	/r-[long index name]:  Rebuilds only the specified index.

     	/ia:  Updates the specified index with new or modified files.

     	/i-[long index name]:  Updates the specified index with new or modified files.

     	/g-[long index name] and /ga:  "Smart update." If the .inc file is 10% the size of the .idx file, it will rebuild the index.  If it is smaller than 10%, it will update the index.

Because the Command Line is case sensitive, entries must be typed exactly. You can specify more than one index name, as long as you separate them with a comma and a space (for example, c:\wpc20\qfwin20.exe /r-newsletters, 1982 magazines).

QuickFinder Log Files

A QuickFinder log file is created when QuickFinder attempts to index a file that is open or password protected. The log file has the same name and directory location as the QuickFinder index file, but has a .LOG file extension.

Saving QuickFinder Indexes

QuickFinder saves indexes after every generation. You name the file when you create the index, and QuickFinder stores the indexes as files that use a .IDX extension (for example, BRIEFS92.IDX). Incremental index files receive a .INC extension. Error messages are stored in a file with a .LOG extension. You can specify the directory where indexes are stored using the Location for Index Files option on the QuickFinder Indexer Preferences dialog box.

Running QuickFinder as a Standalone Application

You can run QuickFinder independent of any other WordPerfect application by double-clicking the QuickFinder icon in the Windows Program Manager.

See Also

QuickFinder

QuickFinder Indexer


 Hint

You can use wildcard characters to include specific types of files. For example, typing c:\october\*.shw will include all files in the OCTOBER subdirectory of the C: drive with the extension .SHW; typing c:\october\*.* includes all files in the OCTOBER subdirectory.


Viewer Info

Viewer, right click, Viewer Info

Purpose

Use Viewer Info to display viewer capabilities by viewer and file type.

Steps

1	Right-click inside the Viewer, then choose Viewer Info.

2	Select Viewer to display available viewers.

or

Select File Type to display available file types.

3	Select the viewer you want to display the file types it can view.

or

Select the file type you want to display the compatible viewers.

4	Choose OK.

See Also

Viewing Files


Additional Information about Viewer

Using the Viewer

The Viewer has been designed to:

     	Help you find a specific file quickly, especially when you know something about the content of the file.

     	Help you create documents by copying parts of the document you are viewing into another document.

     	Provide viewing capabilities for files located by a QuickFinder search. The Viewer highlights the word or phrase searched for and displays the document at the first occurrence of the search text.

     	Let you assign viewers to specific types of files.

     	Let you look at or hear a file before you use it in a document.

     	Let you print all or part of a file without retrieving it into a document.

If a Viewer window is displayed, you can select a filename in any list box to view the contents of that file.

How the Viewer Works

The Viewer provides a quick display of the contents of a file. The Viewer can display text, graphics, codes, and faxes. It also plays audiovisual and sound files.

To enhance its speed, the Viewer has been designed to display document contents, but not all of the formatting. Thus, the Viewer does not provide full WYSIWYG viewing of file contents. Files display both text and graphics in the Viewer window. If a file you are viewing contains only graphics, you can view them if they are in a supported graphics format.

Types of Files the Viewer Displays

     	WordPerfect documents (4.2, 5.x, and 6.0 formats)

     	WordPerfect graphics files (.WPG)

     	Sound files (Waveform, MIDI)

     	Various non-WordPerfect document and spreadsheet files (including documents created in Word for Windows, AmiPro, and Lotus 123 spreadsheets)

     	Various graphics file formats

     	Fax files (DCX and some TIFF formats)

     	List of files contained in a ZIP file

     	Cursor and icon files

See Also

Viewer

Viewing Files


 Hint

The Language dialog box lists all of the languages WordPerfect currently supports. If WordPerfect adds support for a language, and you install the language module for that language, you can specify the two letter language code for the new language by typing the code in the Language text box.


 Hint

When you select a language, a WordPerfect application inserts the language code [Lang:xx]. The letters xx represent the two letter code indicating the language (such as CA for Catalan and DK for Danish). WordPerfect applications use the new language code from that point on in the document or until they reach another language code. If you select text before selecting a language, a code for the new language is placed at the beginning of the selection, and a code for the previous language is placed at the end of the selection. For example, you can place different language codes around specific portions of text and have your WordPerfect application spell-check those sections using the specified languages.


 Hint

The Main Dictionary in Spell Checker comes in two types, a word list or an algorithmic dictionary. The type of dictionary you have depends on the language you are using. A word-list based dictionary checks for correct spelling by comparing each word in your document with the dictionary word list. An algorithmic dictionary uses rules instead of words to check spelling.


Additional Information about Macro Facility

Macro Language

The macro language is a command-based language. This means that the WordPerfect application records the results of keystrokes or mouse selections instead of recording the keystrokes themselves. For example, instead of recording each keystroke involved in changing the top margin of your document to 2, the application simply records the command MarginTop(2.0). These commands are called product commands.

The macro language also includes programming commands. These commands let you create macros that can respond to user input.

Compiling a Macro

A macro compiler is used to compile or translate macros so that applications can play them. Macros in WordPerfect applications are compiled when you play or record them.

If you receive an error message while the macro is compiling, you can choose Cancel Compilation to close the dialog box, or you can choose Continue Compilation to check for other errors that may be in the macro. In either case, the macro wont play; all errors must be corrected first.

Troubleshooting Macro Problems

The compiler is a useful tool for troubleshooting macro problems. If the compiler locates an error, a dialog box containing general information about the problem displays. The macro compiler, however, can only make a best guess as to what the macro is actually designed to accomplish. As a result, errors given by the compiler sometimes serve as direction to, rather than specific identification of, the reported problem.

Macros Online Help

WordPerfect applications include an online macros manual. To access the manual, choose Search for Help On... from the Help menu, then type macro. The online manual contains information about macro commands and their syntax, with additional instructions and examples for using macros.

Macro Feature Bar

The Macro Feature Bar in WordPerfect 6.0 for Windows provides on-screen access to the Command Inserter and other macro functions.

Command Inserter

The Command Inserter helps you to insert macro product and programming commands into your macros.

Product commands perform functions that let you use WordPerfect applications features in your macros. Many product commands require you to specify parameters and value set members; these give WordPerfect applications information about options to choose in dialog boxes and whether certain features (such as the Ruler Bar) should be displayed or hidden. You can use the Command Inserter to specify the commands quickly.

While product commands allow you to use WordPerfect applications features, programming commands allow you to control how those features act and interact. For example, you can use programming commands to request information from the user or specify that part of a macro runs several times. The Command Inserter displays the proper syntax of the programming command you select.

When you use the Command Inserter, you can spend less time typing and worrying about spelling errors--you simply choose the commands and parameters you want from the list boxes and insert them into your macro.

Macro Commands and Syntax

If you create macros by choosing items with the mouse, the commands are automatically inserted in the correct format.

In order for macros you type from the keyboard to work properly, macro commands and their elements must be arranged in the correct order. This arrangement is called syntax. To be syntactically correct, each macro command must be spelled correctly and must include all of the required parameters and the necessary separators in the correct order.

Macro commands consist of three parts:  a command name, parameters, and separators.

Command Name

The command name indicates which feature the command activates. Sometimes the name is all that is necessary to perform a complete action. For example, FileOpenDlg() is a complete macro command because WordPerfect does not need any additional information; the command name itself opens the File Open dialog box.

Example:  FileOpenDlg()

Parameters

If a WordPerfect application needs more information than is provided by the command name alone, parameters are required. The command name represents the feature. Parameters represent aspects of the feature you can change or selections you can make. For example, the Backup command requires one parameter that indicates whether you want Automatic Document Backup turned on or off. Parameters are always enclosed in parentheses.

Example:  Backup(On!)

Separators

Some macro commands require several parameters. Parameters generally need to be placed in the correct order (except when you specify parameter names) and must be separated properly. Semicolons (;) are used to separate individual parameters, and an entire string of parameters must be enclosed in parentheses. Groups of repeating parameters are also enclosed in braces ({}).

For more information, see Expressions and Variables in the online macros manual. To access the macros manual, choose Macros from the Help menu.

See Macro Commands Index in the online macros manual for the required syntax and a description of each parameter for all WordPerfect macro commands.

Typing Macro Commands Yourself

Since you do not need to use a macro editor to create or edit WordPerfect macros, you can insert macro commands by typing them in a blank document. When you save a macro, remember to give it a .WCM extension.

You can type commands into a macro that is saved in a file or in a template.

If you want to improve the readability of a macro, you can format it so that it includes tabs, spaces, and even font or text appearance changes. Formatting the macro will not affect how it works. For example, WordPerfect records the following macro in this format:

PosDocBottom()

Type(Sincerely)

HardReturn()

HardReturn()

HardReturn()

HardReturn()

Type(Ms. Sharon Openshaw)

HardReturn()

Type(Vice President, Marketing)

However, if you type in the commands yourself or edit the existing macro, you can format it as follows:

PosDocBottom()

Type (Sincerely)

HardReturn()

HardReturn()

HardReturn()

HardReturn()

Type (Ms. Sharon Openshaw)

HardReturn()

Type (Vice President, Marketing)

See Also

Compiling Macros

Converting Macros

Editing Macros

Macro Facility

Recording Macros

Using Macros


 Hint

Main dictionaries are *.MOR files. Supplementary dictionaries are *.SUP files. International dictionaries are *XX.MOR files where XX indicates the language. They are included as part of a language module. If a language module is not available for a language you want to use, you can create your own supplementary dictionary.

To purchase an international language module or the Spell Utility to convert your 5.1/5.2 *.MOR files and supplementary dictionaries to a compatible format, contact  your local WordPerfect affiliate or authorized reseller.


 Hint

If you try to open a file that was created in a format other than the format the current application uses, the Convert File Format message box appears. Choose OK to convert the file.

If a WordPerfect application cannot convert the file, an error message will inform you that the file format is unknown. If this occurs, you may want to use the original program to save the file in DCA/RTF or RTF format. If neither of these formats is available, you can save the file as an ASCII (DOS) text file. However, some formatting features in your file may be lost when you open it into the current application.


 Hint

WordPerfect applications provide more than 1,500 characters and symbols, which are grouped into fifteen character sets. Each numbered character set contains a certain type of character. For example, character set 0 contains ASCII characters, and character set 8 contains Greek characters. Most of these characters are listed in the WordPerfect Characters dialog box.

Each character in a set is also numbered. The combination of the set number and the character number identifies each character. For example, the Italian currency symbol is in character set 4, and is number 61. Therefore, that character's number is 4,61.


Compiling Macros

Macro Facility, Macros, Compile

Purpose

Use Compile to compile or translate macros so that applications can play them. Macros in WordPerfect applications are also compiled when you play or record them.

Steps

To compile a macro,

1	From the Macro Facility, choose Compile from the Macros menu.

2	Specify the filename of the macro you want to compile.

3	Choose Compile.

To stop compiling a macro,

1	While compiling a macro, choose Stop compile from the Macros menu.

See Also

Converting Macros


Graphic Conversion

Lets you convert graphics for viewing. If you choose Disable Graphics Conversion from the QuickMenu, you can use the conversion button in the Viewer to convert individual graphics files for viewing.


 Hint

The language and country as listed on the outside of your WordPerfect applications package is the package language. Screen elements (dialog boxes and menus), dates, and tables display in this language.

To change package languages, use the /LXX startup command (where XX is the two letter language code) when you start your application, or manually add "Resource Language=XX" (where XX is the two letter language code) to your WIN.INI file. If you do not specify a resource language, the application searches the path directories and uses the first YYYYYYXX.DLL it can find (where YYYYYY is the program's acronym and XX is the specified language).

If you are using a language with a non-Roman alphabet (such as Greek, Cyrillic, or Hebrew), choose the correct character map to greatly reduce document size.


Editing Macros

Purpose

Use the Editor you specified in the Options dialog box to edit existing macros.  You can also create new macros by typing a new filename. Use the Macro Command Inserter to access WP macro commands or edit existing ones.

Steps

To edit a macro,

1	In the Macro Facility, choose Edit from the Macros menu in the Macro Facility.

2	Specify the name of the macro you want to edit, then choose Edit.

3	If necessary, choose Convert to convert the macro for editing.

The macro editor you specified in the Options dialog box launches with the macro you chose open and ready to edit.

4	Exit the macro editor you are using when you finish editing the macro.

To insert a macro command with the WP Command Inserter,

1	Open WordPerfect 6.0 for Windows.

2	Choose Macro from the Tools menu, then choose Macro Bar to display the Macros Feature Bar.

3	Choose Command Inserter.

4	Choose the type of command you want to insert.

5	Choose the command you want to insert from the list.

6	Specify the parameter you want to use.

7	Select the member you want to use, then specify any additional parameters you need.

8	Choose Insert to insert the completed product or programming command into your macro.

9	Choose Close to return to the document window.

See Also

Compiling Macros

Converting Macros

Macro Facility

Macro Facility Options

Recording Macros

Using Macros


 Hint

The WordPerfect application you are using automatically inserts the Application command when you record a macro. This command tells the Macro feature that, unless otherwise specified, commands in the macro should be sent to the that WordPerfect application and not to another application.

If you type a name that does not exist, the Editor you have chosen opens to a blank document and gives it that filename.


Exclude Files

Ignores all specified file types. All files with .EXE, .COM, and .DLL extensions are excluded by default.


Expand Browse Dialog

Lets you specify how the Create and Edit Index dialog boxes appear. If you select Expand Browse Dialog, the Filename, Drives, and Directories display each time the dialog box is opened. (Applies to all indexes.)


Extended Characters in Non-WP Documents

Lets you specify how extended characters in documents other than WordPerfect formats are treated in the index. If you are indexing a document created in Windows, choose Interpret as ANSI; if you are indexing a document created in DOS, choose Interpret as ASCII. If you have both or are unsure, select Exclude.


Include Numbers in Index

Indexes numbers as well as letters.


Index Contains

Lets you specify how much of a document to index.


Index Level

Lets you specify an area to search for word patterns (for example, on the same line, or in the same paragraph).


Index WordPerfect Documents Only

Indexes only WordPerfect 5.1/5.2 and 6.0 documents (but not WordPerfect 4.0 documents).


Location for Index Files

Lets you specify the default location for index files. (Applies to all indexes.)


Regenerating Indexes

QuickFinder, Indexer, Create or Edit, Generate

Purpose

Use Index All Files regenerate indexes by indexing all the files in the index again.

Steps

1	Open QuickFinder stand-alone or from a directory dialog box, then choose Indexer.

2	Select the index you want to update from the Index Names list box.

3	Choose Generate, select Index All Files, then choose OK.

4	Choose OK when the index is complete.

5	Choose Close, then choose Close again to return to your document.

See Also

Updating Indexes


Show Indexing Progress Every x Files

Lets you specify how many files will be indexed before the progress line shows change. (Applies to all indexes.)


Updating Indexes

QuickFinder, Indexer, Create or Edit, Generate

Purpose

Use Update Index with New or Modified Files to add new information to the most recently generated index file.

Steps

1	Open QuickFinder stand-alone or from a directory dialog box, then choose Indexer.

2	Select the index you want to update from the Index Names list box.

3	Choose Generate, select Update Index With New or Modified Files, then choose OK.

4	Choose OK when the index is complete.

5	Choose Close, then choose Close again to return to your document.

See Also

Regenerating Indexes


Delete QuickList Item

QuickList, Delete Item

Purpose

Use Delete Item to remove an item from a QuickList.

Steps

1	Enter any directory dialog box.

2	Select the item you want to delete.

3	Right-click on the QuickList, then choose Delete Item.

4	Choose Yes.

See Also

Add or Edit QuickList Item

QuickList


counter box (def)
counter box

A box in which you specify a number by typing or by using the incrementor/decrementor buttons.


Go to Page

Lets you specify the page number you want to view.


Next Page

Lets you move to the next page of the fax file.


Previous Page

Lets you move to the previous page in the fax file.


 Hint

If the .BIF file you are editing is read-only, a dialog box will appear giving you the option of exiting and retrying, or continuing. If you decide to continue, you can edit a copy of the public .BIF, which will be stored in the Windows directory. The original .BIF will remain unchanged.


UNC Drive Mappings

Purpose

When your computer is part of a network, use Universal Naming Convention (UNC) drive mapping formats anywhere you specify a filename.

Steps

1	Enter any directory dialog box or QuickFinder search results list.

2	Specify the filename of the file, using the following drive mapping conventions:

Format	Syntax
UNC Acceptable	\\Server\Volume\Dir\Dir etc... //Server/Volume/Dir/Dir etc...
Novell Acceptable	Server/Volume:Dir\Dir etc... Server\Volume:Dir/Dir etc...
3	Choose OK.

See Also

Managing Files


How Do I

Edit BIF Files

Use the Macro Facility

Index and Search Files

Spell-check Documents and Text Areas

Find Synonyms and Antonyms


How Do I

Edit BIF Files

Use the BIF Editor

Open BIF Files

Edit Items

Insert Items

Delete Items

Override Other .BIF Values

Save BIF Files

Use Startup Switches with BIF Files

Use the Macro Facility

Set Up the Macro Facility

Choose Macro Facility Options

Select Macro Facility Settings

Use Macros with the Macro Facility

Record Macros

Play Macros

Edit Macros

Compile Macros

Write and Troubleshoot Macros

Index and Search Files

Set Up and Use QuickFinder Indexes

Choose Indexing Preferences

Choose Options for Individual Indexes

Choose Indexing Criteria

Speed Up Indexing

Generate QuickFinder Indexes

Search for Words, Phrases, or Files with QuickFinder

Search with QuickFinder

Search Document Summary Fields

Refine Search Criteria

Re-use Defined Searches

Re-use the Search Results List

Spell-check Documents and Text Areas

Choose Checking Options

Spell-check Text

Change Dictionaries

Chain Supplementary Dictionaries

Edit Dictionaries

Add Words and Phrases to Dictionaries

Use Document-specific Dictionaries

Find Synonyms and Antonyms

Search for Synonyms and Antonyms

Look Up Specific Words

Change the Lookup Text

Change Dictionaries

Replace Words with Synonyms or Antonyms

Display a List of Previously Looked Up Words


How Do I

Edit BIF Files

Use the BIF Editor

Open BIF Files

Edit Items

Insert Items

Delete Items

Override Other .BIF Values

Save BIF Files

Use Startup Switches with BIF Files

Use the Macro Facility

Index and Search Files

Spell-check Documents and Text Areas

Find Synonyms and Antonyms


How Do I

Edit BIF Files

Use the Macro Facility

Set Up the Macro Facility

Use Macros with the Macro Facility

Index and Search Files

Spell-check Documents and Text Areas

Find Synonyms and Antonyms


How Do I

Edit BIF Files

Use the Macro Facility

Index and Search Files

Set Up and Use QuickFinder Indexes

Search for Words, Phrases, or Files with QuickFinder

Spell-check Documents and Text Areas

Find Synonyms and Antonyms


How Do I

Edit BIF Files

Use the Macro Facility

Index and Search Files

Spell-check Documents and Text Areas

Choose Checking Options

Spell-check Text

Change Dictionaries

Chain Supplementary Dictionaries

Edit Dictionaries

Add Words and Phrases to Dictionaries

Use Document-specific Dictionaries

Find Synonyms and Antonyms


How Do I

Edit BIF Files

Use the Macro Facility

Index and Search Files

Spell-check Documents and Text Areas

Find Synonyms and Antonyms

Search for Synonyms and Antonyms

Look Up Specific Words

Change the Lookup Text

Change Dictionaries

Replace Words with Synonyms or Antonyms

Display a List of Previously Looked Up Words


How Do I

Edit BIF Files

Use the Macro Facility

Set Up the Macro Facility

Choose Macro Facility Options

Select Macro Facility Settings

Use Macros with the Macro Facility

Index and Search Files

Spell-check Documents and Text Areas

Find Synonyms and Antonyms


How Do I

Edit BIF Files

Use the Macro Facility

Set Up the Macro Facility

Use Macros with the Macro Facility

Record Macros

Play Macros

Edit Macros

Compile Macros

Write and Troubleshoot Macros

Index and Search Files

Spell-check Documents and Text Areas

Find Synonyms and Antonyms


How Do I

Edit BIF Files

Use the Macro Facility

Index and Search Files

Set Up and Use QuickFinder Indexes

Choose Indexing Preferences

Choose Options for Individual Indexes

Choose Indexing Criteria

Speed Up Indexing

Generate QuickFinder Indexes

Search for Words, Phrases, or Files with QuickFinder

Spell-check Documents and Text Areas

Find Synonyms and Antonyms


How Do I

Edit BIF Files

Use the Macro Facility

Index and Search Files

Set Up and Use QuickFinder Indexes

Search for Words, Phrases, or Files with QuickFinder

Search with QuickFinder

Search Document Summary Fields

Refine Search Criteria

Re-use Defined Searches

Re-use the Search Results List

Spell-check Documents and Text Areas

Find Synonyms and Antonyms