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KEEPING YOUR THINGS IN ORDER
Imagine you kept
all the information within your company in a pile and then had to search
through it whenever you were looking for something. Of course, you wouldn't
do that! You've got files and filing cabinets. And that's exactly what
you have in FaxWare 5.áá
FaxWare 5 has
been equipped with the Tobit Archive System, a high-performance database
with a hierarchical structure. Your faxes won't be saved in a flat list
but in files. You can move or copy the documents from one file to the next.
This way, you'll have no problem finding what you're looking for. No more
searching for old confirmations of orders, offers, etc. Everything is saved
in clear files and can be displayed and searched. All you need to do is
press a button. In FaxWare 5 these files are called archives. You can create
and organize them by yourself. It doesn't matter how many you need or how
you organize them. There are practically no capacity restrictions.áá
Perfect fax
routingá
Automatic routing
of incoming faxes has always been a special feature of FaxWare. With FaxWare
5, all faxes received automatically go into the central in archive. From
here, these documents can be routed manually to one person, several people,
or whole departments by drag-and-drop. FaxWare 5 is able to learn. For
example, faxes from the supplier Miller & Sons can be routed automatically
to the purchasing department.áá
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This automatic
routing can be carried out by using various mechanisms. For example, you
can use the line number, the extension information, or the CSID. No other
product will offer you more methods for automatic routing of incoming messages.
But let's talk about this later.áá
Protecting
people from dataá
Working with
FaxWare 5, you can use the security controls of your server operating system
to define who may view which archives and who may change, delete, or add
information. For example, this way you can make sure that sales staff can
access only information that's important for the sales department, while
management might have access to all information. Since FaxWare 5 and your
network operating system work together perfectly, all this is possible
without a lot of administration work. Do you think that only banks and
large insurance companies need "document management"? Wait till you see
FaxWare 5 at work. Within a very short time, it will establish a filing
system your company can't do without.á |