Copyright: Copyright © Corel Corporation Limited. 1996.   Tue Jul 30 15:04:27 1996. All Rights Reserved.
Citation: Copyright © Corel Corporation Limited. 1996. All Rights Reserved.


Contents
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About Field Properties

Use Field Properties to select a field type that you can use to either create or edit a field.

To create or edit a calculation field

To create or edit a check box field

To create or edit a connection field

To create or edit a date field

To create or edit a group title field

To create or edit a memo field

To create or edit a number or currency field

To create or edit a radio button field

To create or edit a telephone, modem, or fax line field

To create or edit a time field

To create or edit an alpha/numeric field

To create or edit task priority radio button fields


alphanumeric

Composed of letters or numerals or both.


About File Properties

When files are displayed in the Outline View, use File Propertes to get information about that file.  You can also open, copy, delete, move, rename, type a description for, attach a memo to, and set attributes to a file.

To attach a memo

To copy a file

To delete a file

To launch or execute a file from InfoCentral

To move a file to a different folder

To rename a file


group title pad

A graphic element that divides a dialog box into groups of fields and controls.  The pad is composed of lines or spaces, and the text of the group title.


Hint from page 560
If you have Corel WordPerfect* 6.1 for Windows or Ami Pro* 3.1 for Windows, you can use the following keystrokes in the Keystrokes to Send to the Application text box.  Note that the keystrokes are different if you are using a prototype file.

Corel WordPerfect 6.1 for Windows

{Pause:.5}{Ctrl+N}{Ctrl+V}{PgUp}{Alt+F}A{Enter} {Pause:.1}@@FullFileName@@{Enter}

Corel WordPerfect 6.1 for Windows (with prototype file)

{Pause:.5}{Ctrl+O}O@@FullFileName@@{Enter} {Pause:.1}{PgDn}{Ctrl+V}{PgUp}

Ami Pro 3.1 for Windows

{Alt+F}N{Enter}{Ctrl+V}{Ctrl+Home}{Alt+F} A@@FullFileName@@{Enter}

Ami Pro 3.1 for Windows (with prototype file)

{Alt+F}O@@FullFileName@@{Enter}{Ctrl+End} {Ctrl+V}{Ctrl+Home}


Using Logical Operators

The following logical operators can be used in either Text or Numeric type fields.  You can use three kinds of logical operators.  Note that you can use logical operators with the asterisk wildcard character.

AND

Used if both sides of the statement are true.  For example, the statement "J* AND *n" in a First Name field would find all persons with the first name John, Joan, Johann, JoAnn, Jason, Jordan, and so on.

OR

Used if either side of the statement is true.  For example, the statement "J* OR K*" in a Last Name field would find all persons with last names that begin with either J (Jameson, Johnson, Jones, or Jerzinski) or K (Keith, Kray, Kirk, Knudsen, or Kwong).

NOT

Used if only one side of the statement is true.  For example, the statement "J* NOT *n" in a First Name field would find all persons with first names that begin with J and do not end with N (Jake, Jack, Jose, Janet, Jesse, Jessica, and Jane, but not John, Joan, JoAnn, or Jordan).

XOR

Used if either side of the statement is true, or if either side of the statement is false.  Not used if both sides of the statement are true or if both sides of the statement are false.  For example, the statement "A* XOR *N" in a First Name field would find all persons whose first names either begin with A or end with N (Al, Ami, Andrew, John, Gordon, or Stephen), but it would not find those names which begin with A and end with N (Alan, Ann, or Adrian).  It would also not find names that neither begin with A nor end with N (Brett, David, Doug, Mark, or Thane).  XOR (exclusive OR) is true when only one of the conditions are true.  It is false whenever both conditions are true or both conditions are false.

Related Topics

About Find-By-Example


Using Relational Operators

Use relational operators for general searches.  While the best use of relational operators is for Numeric fields like Currency, Date, and Time, you can also use them for some Text field searches.  The following is a list of all the relational operators with examples of each.

Relational operators should be followed by a variable or string that is surrounded by quotes, for example ="7/9/95".  You cannot combine relational operators with the asterisk (*) wildcard.

=

Finds all objects with field information equal to the string or variable.  For example, ="7/9/95" in a date search field finds objects with 7/9/95 in that date field; ="" finds all objects that do not contain information in the field.  This operator is also ideal for finding Fax, Modem, or Telephone fields that contain no number.

>

Finds all objects with field information greater than the string or variable.  For example, >"7/9/95" finds all objects with dates after but not including 7/9/95 in that date field; >1 in any text box finds any object that contains any information in that field.  This operator is ideal if you want to find Fax, Modem, or Telephone fields that contain a number.

<

Finds all objects with field information that is less than the string or variable.  For example, <"7/9/95" finds all objects with dates before but not including 7/9/95 in that date field.

<=

Finds all objects with field information that is less than or equal to the string or variable.  For example, <="7/9/95" finds all objects with dates before and including 7/9/95 in that date field.

>=

Finds all objects with field information that is greater than or equal to the string or variable.  For example, >="7/9/95" finds all objects with dates after and including 7/9/95 in that date field.

><

Finds all objects with fields not equal to the string or variable.  For example, ><"smith" in a name search field finds all people not of the name "Smith"; ><"" in a search fieldfinds all objects that contain something in that field.  This operator is also ideal for finding Fax, Modem, or Telephone fields.

Related Topics

About Find-By-Example


About InfoCentral

Use About InfoCentral to view the name and organization of the user, copyright information, and the version of InfoCentral you are using.

To get information about InfoCentral

To view the System Status

Related Concepts


Using Logical and Relational Operators

The following examples show you how to combine logical operators with relational operators, which can be a useful method for pinpointing a certain range of information.

Example 1

Suppose you want to find all the people in your iBase that live in certain postal code areas.  To do so, you could type >"84056" AND <"84059" in the Postal Code date search field.

Example 2

Let's say you need to list all the appointments that fall within August 1, 1994 and August 5, 1994.  To do so, type >"8/1/94" AND <"8/5/94" in a Date search field.

Example 3

Suppose that you want to find all your meetings for the week of March 20-27.  Type one of the following in a Date search field:

>="3/20/94" AND <="3/27/94"

>"3/19/94" AND <"3/28/94"

Example 4

Suppose you want to list your schedule of appointments for two weeks except for three days over the July 4th weekend.  Type the following in the appointment's date search field:

>"6/26/94" AND < "7/2/94" OR > "7/4/94" AND < "7/9/94"

Related Topics

About Find-By-Example


About Telephone Preferences

Use Telephone Preferences to add or edit county, area, and city codes, as well as telephone number prefixes and suffixes.  You can auto-dial any in-house, local, in-state, or long-distance telephone number.

Choose from the following topics to learn how to set up specific dialing scenarios.

To autodial in-area toll calls

To autodial internal office extensions and outside lines

To autodial long distance from the office with a calling card

To autodial long distance with a calling card

To autodial long distance with an access code or account number

To autodial normal phone lines


To go to the Card File tab
To go to the Card File tab,

1	Click View [image] View Card File.

Tips

You can also click the Card File tab at the bottom of the InfoCentral window.

Related Topics


To go to the last active Outline tab
To go to the last active Outline tab,

1	Click View [image] View Outline.

Tips

You can also click the InfoPad tab at the bottom of the InfoCentral window to go to the default Outline view.

Use the InfoPad tab like a scratch pad, where you work with data in a free-form way.  You should not save or plan to save a list on the InfoPad tab unless you plan to rename the tab.  We recommend creating other tabs to save lists to.

Related Topics


To display or hide the Toolbar
To display or hide the Toolbar,

1	Click View [image] Toolbar.

Tips

The Toolbar is the row of icons immediately below the menu bar which you can use to access the features and options you use most.  To find out about a Toolbar button, move the mouse pointer over the button and read the QuickTip.

A checkmark next to Toolbar on the View menu means that the Toolbar is already displayed.

Related Topics


To scroll tabs to the left or right
To scroll tabs to the left or right,

1	Click View [image] Tab Bar.

2	Click Scroll Left or Scroll Right to scroll the currently selected tab to the left or the right.

Related Topics


To toggle outline refresh on and off
To toggle outline refresh on and off,

1	Click View [image] Refresh On or Off.

Tips

Clicking Refresh On allows you to immediately see any changes you make to the Outline view.  Clicking Refresh Off turns this option off.  You must then click Expand on the List menu to show any connections you have made between objects.

Related Topics


What is InfoCentral

InfoCentral* is a personal information manager (PIM), plus a lot more.  Patent pending iConnect* technology lets you create intelligent connections between people, places, and things, looking at the relationships in a whole new way.  Randomly scattered data becomes organized and accessible.  Your world of information will never be the same.

When you start InfoCentral, you will find an easy-to-use set of tools to handle your immediate needs and serve as a long-term solution in your business, home, and school.  For example,

You can quickly add or import all the people in your personal address book.  You can also extract names and addresses from existing files on disk.

You can keep track of important information on all your business contacts.  Things like companies, meetings, agendas, memos, and letters are all logically connected.

You can keep track of events like appointments, birthdays, anniversaries, meetings, and so on.

You can move seamlessly in and out of your word processor, spreadsheet, graphics, and other applications, creating files and connecting them to objects in your information base (iBase*).

Keep track of anything that interests you.  Use InfoCentral to organize your notes from school or your home video collection.  Your imagination is the only limit.

InfoCentral includes a number of iBase templates to give you a head start.  Use the templates to track your own information or to get ideas about how you can use InfoCentral.

Related Concepts


InfoPad

The InfoPad tab is like any other tab.  It is set up for you like a scratch pad, where you can work with data in a free-form way.  It is wise to keep this tab free of lists and save lists to other tabs.  For tips on using, see Using InfoPad.


To restore program defaults
To restore program defaults,

1	Click Edit [image] InfoCentral Preferences [image] Restore Program Defaults.

2	Click Restore to return all InfoCentral* program settings to their original program defaults.

Tips

Program settings include alarm, calendar, caller ID, connection, date/time, display, fast launch, menu, modem, telephone, and viewing date preferences.  Program settings are stored in the WPIC.CW1 file.

You can also use the /RESTORE startup option to restore program setting every time you start InfoCentral.

Related Topics


About Duplicate Record

The Duplicate Record dialog box warns you when you try to add an object that already exists.  Click Add Anyway to add the object or click Edit to change the object you are adding.  You can turn this message off in the Add Preferences dialog box by making sure the Check for duplicates check boxes are empty.

To add preferences

To duplicate an object that already exists in the iBase


To export a simple list of names and addresses
To export a simple list of names and addresses,

1	Click File [image] Open, select the iBase that contains the information you want to export, then click Open.

2	Click File [image] Export [image] Data.

3	Select Typical Contact List, then click OK. (If you have already defined the Typical Contact List scenario, skip to Step 9. For more information on the Typical Contact List scenario, see Tips below.)

4	Select Person from the list, then click OK.

5	Select Organization from the list. (Objects in the second category will be exported only if they are connected to the objects in the first category.) Then click OK.

6	Select All Connections from the list, then click OK.

7	Type a name for the export file in the text box. Notice the folder where it is being saved. Then click OK.

8	Select the fields (like First Name, Address 1, Telephone, and so on) that contain the information you want to export and drag them to the Fields to be exported list box; or click All Fields to export all the fields in the list. Click OK.

9	Read the information about the export summary, then click Begin Export.

Tips

An export scenario tells InfoCentral what information to export (an example of an export scenario is the Typical Contact List you defined in the steps above). If you want to export information other than that listed in the Typical Contact List, you can create a new export scenario. You can also change an existing scenario. See Related Concepts below.

To export only one category instead of two, deselect the Include a connected category check box at the bottom of the Export: Category dialog box.

To export only the items currently on your screen, select Export objects in current view only.

You can save the export file to any location you want (see Step 7). Simply select a different folder in the Export: Output File dialog box. You can also save the export file as a comma-separated or tab-separated ASCII file. The default is comma-separated ASCII. To change it, select Tab-Sep. ASCII from the File of type drop-down list.

You can click Cancel at any time to discontinue the export process.

Related Topics

About Exporting Information from InfoCentral to Another Application


About A Connection Exists

This dialog box appears as a reminder that you have already connected the objects you are trying to connect.  Click Properties to see information about the current connection, or click Add New Connection to create or edit the connection description.

To add or edit information for an object or connection

To describe a connection

Related Concepts


About Date Not Understood

This dialog box appears if the date you have specified is not in a format that InfoCentral* recognizes.

You can specify a date in any date field that is a certain number of days before or after the current date by using the following abbreviations:

d a	days ago
d	days in the future
w a	weeks ago
w	weeks in the future
m a	months ago
m	months in the future
y a	years ago
y	years in the future
yes	yesterday's date
t	today
to	tomorrow
For example, if you type 65 d in a date field, InfoCentral inserts a date 65 days before the current date.  5 m would display a date five months from the current date, and -2 d would display the day two days ago.  You must type lowercase letters.

To add or edit information for an object or connection

To create or edit a date field

Related Concepts


About iBase Password Required

This dialog appears if you must type a password before you can open this iBase*.  Type your password, then click OK.

To create, change, or remove a password

To view information about an iBase

Related Concepts


About Reminder of Remote iBase

This dialog box reminds you that a copy of the iBase* exists and that this is either the host or the remote edition.  Read the information, then click OK.

To abandon a remote iBase

To check in a remote iBase that has been changed

To check in a remote iBase

To check out a remote iBase

Related Concepts


About Unknown Gender

This dialog box lets you specify the gender of the person you just added.  Click Male, Female, or Don't Know.  Once you specify a gender for a particular name, that association will remain until you change it.  You can use the Add Preferences dialog box to make predictions about gender and names of new people you add.

To add or edit information for an object or connection

To add preferences

Related Concepts


To delete all objects on a tab
To delete all objects on a tab,

1	Click Edit [image] Delete All Objects on Tab.

2	Verify you want to delete all objects on the tab, then click Delete All Objects.

Tips

All objects and connections on the current tab will be deleted to the trash can.  You can use the trash can to restore a deleted object until you empty the trash can.

Related Topics


To customize object sorting order
To customize object sorting order,

1	Click Edit [image] iBase Preferences [image] Object Sort.

2	Type the words you want ignored (such as a, an, or the) when you sort the objects in the Outline view alphabetically.

3	Make sure Noise word sorting enabled is selected.

4	Click List [image] Sort Objects to sort the objects alphabetically.

Tips

Deselect the Noise word sorting enabled check box if you want to keep the list of noise words you have created but you want to sort the current Object view and include those words in the sort.

If you want to display the list as it was before the sort, choose Undo Sort from the Edit menu.

Objects beginning with numbers sort at the top of the list.  Person objects sort using the last name.

Related Topics


To set QuickNote preferences
To set QuickNote preferences,

1	Click Edit [image] iBase Preferences [image] QuickNotes*.

2	Select the options you want.

Tips

To get information on options in this dialog box, click [image], then click the option.


To configure sounds for InfoCentral
To configure sounds for InfoCentral,

1	Click Edit [image] iBase Preferences [image] Sounds.

2	Select a sound scheme from the Sound schemes list box, then click Scheme Setup.

3	Select the event you want to assign a sound to from the Event name list, then type the sound file you want to play when that event occurs.

4	Click OK, then make sure the Enable sounds check box is selected.

Tips

To get information on options in this dialog box, click [image], then click the option.

If you want to create a new sound scheme, type a new name in the Sound schemes text box, then click New Scheme instead of completing step 2 above.


To change Caller ID preferences
To change Caller ID preferences,

1	Click Edit [image] InfoCentral Preferences [image] Caller ID.

2	Select the options you want.

Tips

To get information on options in this dialog box, click [image], then click the option.

If you select Run a macro, you may want to deselect these options for better performance: Send an E-mail message, Create a QuickNote (call) object, and Run a pager.

In addition to the information automatically inserted into to the QuickNote, you can include further information about the phone call in the space provided.

About Caller ID


To set date, time, and regional settings properties
To set date, time, and regional settings properties,

1	Click Edit [image] InfoCentral Preferences [image] Date/Time.

2	Click Regional Settings or Date/Time to reset the system clock, date, and regional settings.

3	Select the options you want.

Tips

To get information, click [image] in the dialog box, then click the option you want.

Related Topics


About Caller ID

Corel InfoCentral will notify you of who's calling before you even pick up the phone. Caller ID will tell you the caller's name, phone number, and time of the call or any available information about the call. Corel InfoCentral adds the caller information to a list and will notify you of the call via e-mail message, pager, or dialog box.

To use this feature, you must have a modem and subscribe to a caller ID service that the phone company provides.

To change Caller ID preferences


To set up miscellaneous InfoCentral preferences
To set up miscellaneous InfoCentral preferences,

1	Click Edit [image] InfoCentral Preferences [image] Miscellaneous.

2	Select the options you want.

Tips

To get information on options in this dialog box, click [image], then click the option.

Related Topics


About Duplicating an Existing File Type

You can set up a new file type quickly and easily by using an existing file type as a foundation. For example, use the Letter (WordPerfect 7) file type as a foundation for a business letter, sales letter, or any other type of letter you want to create from Corel InfoCentral. If you do not use an existing file type as a model, you will have to manually select the application that will create the new file, assign a connection description, and possibly perform some file formatting. After you duplicate an existing file type, you can customize the new file type to fit your needs.

Related Concepts


file type

A file type simply tells Corel InfoCentral what kind of document to create, such as a letter, memo, worksheet, and so on.


To make an exact copy of an existing object
To make an exact copy of an existing object,

1	Select the object you want to copy.

2	Click Object [image] Clone.

3	Click Include all connections if you want to make a copy of all the object's connections, then click OK.

4	Edit the object information.

Tips

InfoCentral* automatically adds a number after the name of the object in the Object Information dialog box (for example, Object #2).  You can add a new name or description if you want.

You can also select the object you want to copy, then click Edit [image] Copy.

Related Topics

About Adding Objects


About Converting Related Files to Long Filenames

Use Convert Related Files to Long Filenames to rename all files linked to InfoCentral* objects to Windows* long filenames.  This allows you to see the InfoCentral object and descriptive information about your files when you browse your file folders outside of InfoCentral.

Before you convert related files, you can create a list of filename extensions that you do not want converted (such as .exe, .bat, and .com files).

To convert related files to long filenames

To select a file type for creating a related file

Related Concepts


To create and view QuickNotes
To create and view QuickNotes,

1	Click Object [image] QuickNote*.

2	Type the note you want.

3	Click OK to add the QuickNote as an object or Connect to connect the QuickNote to another object.

4	To view a QuickNote, right-click the note, then click Information.

Tips

In the Outline view, QuickNotes are added as objects and can be connected and treated as any other object.

You can use the buttons on the QuickNote Toolbar to create QuickNote tasks, calls, appointments, and mail.

Related Topics

About Notes and Memos


To view or edit a memo
To view or edit a memo,

1	Select the memo icon you want to view or edit.

2	Click Object [image] Attach Memo.

3	Make any changes you want to the memo text.

Related Topics

About Notes and Memos


To delete a memo
To delete a memo,

1	Right-click the memo icon representing the memo you want to delete.

2	Click Delete.

Related Topics

About Notes and Memos


connection information

The information stored on a connection, such as an employee's starting date at a company.


To convert related files to long filenames
To convert related files to long filenames,

1	Click Object [image] Convert Related Files.

2	Click Edit Skip List if you want to create a list of filename extensions you do not want converted (such as .exe, .bat., or .com files).

3	Click Proceed.

4	Click Rename to convert the name of the currently selected file, or click Rename All to convert the names of all the listed files.

Tips

To get more information on options in this dialog box, click [image], then click the option.

Related Topics

About Converting Related Files to Long Filenames


To find connected files
To find connected files,

1	Click Find [image] Find Connected Files.

2	Using the * and ? wildcard characters, type the files that you want to list in the Files in folder text box.

3	Select the Find and Include options you want.

Tips

To get information on options in this dialog box, click [image], then click the option.

The found files will be added as file objects to your Outline View.

Related Topics

About Finding Objects and Files


Outline View

The main InfoCentral* screen in which you add, connect, list, and work with objects.  When you click a new tab, a new Outline View displays.


Example

Suppose you've defined a person's connection to an organization as "Employee" who will start at the organization sometime in the future.  Because the person is not an employee of the company yet, InfoCentral* adds "Future" to this particular connection description ("Future Employee").


Example

Suppose the connection between Marc Sabatini and Atlantic Metals is "Employee."  In the Connection Information dialog box, 1/1/91 is Marc's starting date, and 6/26/94 is his ending (or termination) date.  Today's date is 7/9/94.  When you expand Marc's connections in the Outline View, the connection description with Atlantic Metals is "Former Employee" because Marc has since left the company.

Now suppose you want to know what Marc's connection to Atlantic Metals was on 6/1/94, about five weeks ago.  Simply collapse Marc's connections, change the Viewing Date to 6/1/94, then re-expand.  Note that on this date the connection was "Employee."


About Selecting a Category to Export

You can export information from as many as two categories at a time. For example, you can simultaneously export information from the Person category and the Organization category. However, the information in the second category must be connected to the first. So, if you were to select Person first and Organization second, only those organizations that are connected to people would be exported.

Also, you can export objects from the entire iBase or limit the export to objects that appear on your screen. In either case, InfoCentral will only export objects that belong to the category(s) you select.

To select a category you want to export

To select a second category to export


one-way connection

A connection that can be described in only one way.  For example, a person's connection to a company is described as "Employee."  One-way descriptions are used for all person/organization, person/thing, and person/event connections.


About Duplicate Information

InfoCentral* thinks a duplicate description or attached memo for this related file already exists.  One of the following things may have occurred to cause this:

There are two or more related files connected to the same object which have the same name and connection description, but which are located in different folders.  These file also share the same file description or have an identical memo attached to them.

Two or more related files with the same file type are connected to the same object, and the file paths have been changed using the Change Connection File Paths dialog box.  The files themselves may not have been moved to a different location on disk, but the file paths have been changed in InfoCentral.

Click either "Current" or "Duplicate" to choose which file description and memo you want for this file.  The other file description/memo combination will be lost.

Related Concepts


Example

Type C:\*.*, then click Find All to list all files and folders on that drive.


Add Internet Location

Use Add Internet Location to add an object to your current view based on your current Internet location.  For example, if you have Netscape Navigator open to your favorite Web home page, you can click Object [image] Add Internet Location to automatically add the URL as a object to the Outline view. You can then at any time highlight the object, then click Tools [image] Internet Access [image] Access to open your Internet browser to that URL.

In the Outline view, clicking Object [image] Add Internet Location causes the new object to appear in the view immediately after choosing this option.  It is also added to the Card File view under the "Internet/online Address" category.  When adding an Internet location while in the Card File view, the Internet object is added to the "Internet/Online Address" category, no matter what category type is displayed when you click Object [image] Add Internet Location.  Internet objects do not display in the Calendar view, but if you click Object [image] Add Internet Location while in the Calendar view, the object is added to the Card File view along with the other "Internet/online Address" objects.

Related Topics

About Help Online


Example

If you type John in text box 1, select And, then type Mary in text box 2, InfoCentral* searches for files that contain the words "John" and "Mary." If you select Or with the same text, files are found that contain "John" or "Mary."


field

A place in a dialog box where you can add information such as names, addresses, telephone numbers, and so on.


To delete a file from disk
To delete a file from disk,

1	Select a file object in the Outline view.

2	Click Object [image] Delete.

3	Click Delete it Permanently From the Disk, then click OK.

4	Click Delete to delete the currently selected file from disk, or click Shred if to permanently delete the file.

Tips

A deleted document can be restored by clicking Edit [image] Undo Delete.  A shredded document is permanently removed and cannot be undeleted.

Related Topics

About Working with File Objects


About Selecting a Connection to Export

You can you export the information that connects objects. For example, you can export job titles (which connect people to organizations), relationships between people (which connect people to people), and so on.

The connection description you select determines which objects are exported. If you select a specific connection, only objects with that connection will be exported. If you want to export objects regardless of how they're connected, select All Connections.

You can export objects with one-way or two-way connections. You cannot export a connection description by itself; it must be attached to two objects. This dialog box appears only if you selected the Include a connected category option in the Export: Category dialog box.

To select a connection to export


Examples

Suppose you are setting up a meeting in which you want several people to participate.  Click Participants [image] on the Meeting Object Information dialog box, then add the people you want to invite to the meeting using the In Connection With dialog box.

Suppose you want to delegate a task to someone.  Click Delegated To [image] on the Task Object Information dialog box, then use In Connection With to find the person you want to do the task.


To search for a telephone number
To search for a telephone number,

1	Click Find [image] Find-By-Telephone Number.

2	Type the telephone number you want to search for in the Number text box.

Tips

Use Find-By-Telephone Number to list objects that contain the telephone number you specify.

If you use Find-By-Example, you can use wildcard characters when searching for telephone numbers.  For example, *801* finds all the phone numbers in area code 801, while *801* AND *222* finds all the phone numbers in area code 801 that have a 222 prefix.

Related Topics

About Finding Objects and Files


To clear the selected object and all objects below it in the list
To clear the selected object and all objects below it in the list,

1	Select an object.

2	Click List [image] Clear to End.

Tips

If you clear objects by mistake, you can choose Undo Clear from the Edit menu.  This will replace any items that have been removed.

Related Topics

About Clearing Objects


To clear all objects from the Outline View
To clear all objects from the Outline View,

1	Click List [image] Clear View.

Tips

If you clear objects by mistake, you can choose Undo Clear from the Edit menu.  This will replace any items that have been removed.

Related Topics

About Clearing Objects


About Clearing Objects

Use Clear Line, Clear View, and Clear to End to hide a single object and its immediate connections, hide all objects from the entire Outline View, or hide the currently selected object plus all objects below it.  If you clear objects by mistake, you can choose Undo Clear from the Edit menu.  This will replace any items that have been removed from view.

To clear a single object and its displayed connections

To clear all objects from the Outline View

To clear an iBase of unwanted information

To clear the selected object and all objects below it in the list


To show a selected object's connection by type
To show a selected object's connection by type,

1	Select the object you want.

2	Click List [image] Expand by Type.

Tips

Use Expand to display an object's subordinate objects and related files.  Use Expand by Type to expand a main-level heading according to the People, Organizations, Places, Things, Events, and File categories.

Related Topics


To hide all a selected object's connections
To hide all a selected object's connections,

1	Select an object.

2	Click List [image] Collapse All.

Tips

Use Collapse All to hide all subordinate objects. Use Collapse if you want to hide all connected objects and files displayed beneath an object.

Related Topics


To hide all connections in the current branch
To hide all connections in the current branch,

1	Click List [image] Collapse Branch.

Tips

You can also use Collapse All to hide all subordinate objects or Collapse to hide all connected objects and files displayed beneath an object.

Related Topics


To display all files in a folder
To display all files in a folder,

1	In the Outline View, select a folder object.

2	Click List [image] Display All Files.

Tips

You can also use Display Specified Files on the List menu to display files based on a specified file pattern.

Related Topics


To use the pop-up calendar tool
To use the pop-up calendar tool,

1	Click Tools [image] Pop-up Calendar

2	Click the date you want, using the << and >> buttons to move to different years and the < and > buttons to move to different months.

Tips

Click Go To if you want to type a specific date to go to in the calendar.

Click Today to highlight the current system date.

Related Topics

Using the Calendar


To use the countdown timer
To use the countdown timer,

1	Click Tools [image] Countdown Timer.

2	Set the time you want the reminder to appear.

3	Type the message you want the Countdown Timer Reminder dialog box to contain.

Tips

Use the countdown timer to deliver a quick reminder in InfoCentral in the time you specify.  You can only set one reminder at a time.  A countdown timer reminder is good for the current InfoCentral session only.  Any undelivered reminders are cancelled when you exit InfoCentral.  The countdown timer should not be used in place of alarms to remind you of meetings or appointments.

You can attach a sound to the countdown timer in the Sound Preferences dialog box.

You can use the countdown timer at the same time you use the Elapsed Timer.

Related Topics


About Help Online

Through Help Online you can go to the Documentation home page on the World Wide Web for the Corel WordPerfect Suite* and Corel Office Professional*. You can also go to the CompuServe* users forum for these products.

Internet

If you have installed Netscape Navigator* and have a modem or network connection to an Internet service provider, you can go to the Documentation home page, which contains links to:

Reference Center (download manuals, system administration information, as well as other valuable information)

Technical Information Documents

Hints & Tips, Demos, and other task-oriented resources

CompuServe

If you have installed CompuServe software, and have a modem or network connection to CompuServe, you can go to the users forum for the Corel WordPerfect Suite and Corel Office Professional.

To access the Internet from an object in InfoCentral


To view daily reminders
To view daily reminders,

1	Click Tools [image] Daily Reminders

2	Select the options you want.

Tips

Use Daily Reminders to view current or upcoming birthdays, events, and tasks.  You can use the items in the Options group box to show reminders on startup and to determine how many days in advance you see reminders.  The Reminders dialog box only appears the first time you open an iBase* on any day.  If there are no reminder events when you open the iBase, the dialog box will not be opened automatically.

You can add any or all of the items in the Reminders dialog box to the current view.


To play a macro
To play a macro,

1	Click Tools [image] Macro [image] Play

2	Specify the path and filename of the macro.

3	Click Play.

Related Topics


To edit a macro
To edit a macro,

1	Click Tools [image] Macro [image] Edit

2	Specify the path and filename of the macro.

3	Click Edit.

4	Add, edit, or delete macro commands.

Related Topics


To record a macro
To record a macro,

1	Click Tools [image] Macro [image] Record

2	Use InfoCentral* as you normally would to perform the task you want to record.

3	To stop recording the macro, click Tools [image] Macro [image] End Record.

4	Type a filename for the macro, then click Save.

Tips

After clicking End Record in step 3 above, you are prompted to save your macro only if you have included steps or keystrokes in your procedure.  If you did not perform any steps to record, you are not prompted to save the macro.

Related Topics


two-way connection

A connection that can be described in two ways.  For example, Father/Son, Husband/Wife, Accounting Firm/Client, Division/Headquarters.  Two-way connection descriptions occur between person/person, organization/organization, thing/thing, organization/thing, organization/event, and event/event connections.


To access the Internet from an object in InfoCentral
To access the Internet from an object in InfoCentral,

1	Create or edit an object with an alphanumeric field.

2	In the Alpha/Numeric settings dialog box, click the Internet URL check box.

3	Add the URL you want to that field in the Object Information dialog box, then click OK.

4	Click Tools [image] Internet Access.

Tips

After you have created an object with an Internet URL, simply select the object, then click Tools [image] Internet Access to launch your Internet browser and bring up the URL you specified.

You can also choose to display all people, place, or thing objects connected to the current object that have a URL assigned to them.

Related Topics


To find objects in the Card File view
To find objects in the Card File view,

1	Click Edit [image] Find.

2	Type the text you want to find.

Tips

Click the Search connections check box if you want to include objects connections in your search.  Click Case sensitive search if you want to your search to be case sensitive.

Related Topics

About Finding Objects and Files


To set Card File preferences
To set Card File preferences,

1	Click iBase Preferences [image] Card File List.

2	Click the sort list option you want.

Tips

You can sort your card file alphabetically by last names or by first names

Related Topics


embedding objects

When you embed information, you make a copy of an object and place it in your application.  You can edit the source object without changing the embedded information in the original object.


linking objects

When you link information to an InfoCentral iBase, the information continues to reside in the server file while a copy of the same information exists in InfoCentral.  When you change the information in the server application, it automatically changes the copy in InfoCentral.


About Object Information

Use Object Information or Connection Information to add information about an object or connection.  You can also create, edit, or delete information fields, print field information, and change categories.  Use the tabs at the bottom of the dialog box to view information about other objects connected to the current object.  Later, when you want information, you can search for information in specific fields using the Find-by-Example options.

You should exercise caution while creating, editing, or deleting fields or changing categories.  Changes made to one object will affect all other objects in the same category.  Before you change a field, consider the other objects that may use the field.

You can specify a date in any date field that is a certain number of days before or after the current date by using the following abbreviations:  For example, if you type 65 d a in a date field, InfoCentral* inserts a date 65 days before the current date.  5 m would display a date five months from the current date. -2 d would display the day two days ago.  You must type lowercase letters.

To add a new field

To add or edit information for an object or connection

To attach a memo

To create or edit a field

To select a field type to create or edit

To write contextual hints and help

Related Concepts


contextual help

Use Contextual help to write explanatory text or example about a field.  Later, when filling in this field, you can press Shift+F1 to display the information.


contextual hint

Use Contextual hint to write a brief statement about a field.  Contextual hints appear in the Object Information dialog box when the insertion point is in a field.


menu item

An item that appears after you have opened a menu from the menu bar.  For example, Save As is a menu item on the File menu.  You can customize both menu and menu bar items using the Customize Menu and Customize Menu Bar features.


About Connected File Access Error

You cannot access the related file connected to the currently selected object because the path or filename has changed or because the file no longer exists.  Click Respecify to change the path or filename of the connected file or to specify a new related file.

Related Concepts


To look up person names
To look up person names,

1	Click Object [image] Add.

2	Select the Person category from the Category list box, then type a name in the Object Name text box.

3	Click Add.

4	Click [image] to the right of the First Name field.

5	Select the name or variation of the name you want.

Tips

Use Person Names to display an alphabetical list of first names.  Click the down arrow button to display all names, only female names, or only male names.

Related Topics

About Object Information


About Default Text Setup

Use Default Text Setup to create or edit the text that will be placed into each new related file you create.  To quickly insert pre-define text and variables, use the Description, Address Block, or Standard Letter buttons.  You can type the text you want entered automatically in every new related file.  You can also specify variables that represent the field information you want extracted and placed in every new related file.

To customize related file text and variables

To quickly insert pre-defined text for a related file

To select field objects for creating related files

Related Concepts


To customize related file text and variables
To customize related file text and variables,

1	Select the object you want to create a related file for.

2	Click Object [image] Create Related File.

3	Highlight the Related File type that you want to use, click Type Setup or New Type, then click Default Text.

4	Click the Description, Address Block, Standard Letter, or Field Object buttons to quickly insert pre-defined text and variables.

5	Type the text you want entered automatically in every new related file.

Tips

For example, you can type "RE:" before the @@FileDesc@@ variable that appears in the list box after you click the Description button so that something such as "RE: Memo to all employees" appears in the related file.  Or, you can cut ##Address_Block## to the Clipboard (press Ctrl+X), then paste it (using Ctrl+V) below $$Object_Desc$$ to produce a different result.  You can rearrange the text and variables any way you want.

Related Topics

About Default Text Setup


menu bar

The area at the top of a window containing headings for pull-down menu operations.  For example, File is a menu bar item.  It contains menu items such as Save As and Housekeeping.  You can customize menu and menu bar items using the Customize Menu and Customize Menu Bar features.


To copy information from one iBase to another
To copy information from one iBase to another,

1	Click File [image] Open, select the iBase that contains the information you want to export, then click Open.

2	Display the objects and connections you want to export in the Outline view; or select the tab where the objects are already displayed.

3	Click File [image] Export [image] iBase.

4	Click Objects and connections on the current tab to export the items displayed in the current view. Then click OK.

5	Click Open to save the export file with the name and location InfoCentral assigns. Notice the folder where the export file is saved.

6	Read the export summary to make sure the objects and connections you wanted were exported, then click OK.

7	Click File [image] Open.

8	Select the iBase that will receive the exported information, then click Open.

9	Click File [image] Import [image] iBase, select the export file you just created (look for the .OMG extension), then click Open.

10	Click OK to import the file.

Tips

Click Entire iBase to export all the information in the current iBase, including displayed and hidden objects.

Click Objects and first-level connections on current tab in Step 4 to export hidden connections. However, you can export a connection only if the object it is attached to is displayed.

You can save the export file with a different name and location; you do not have to use the one InfoCentral assigns. You can also easily find an export file by searching for the .OMG extension which InfoCentral attaches to all export files.

You can reuse this export file to copy the same information to multiple iBases. Simply repeat steps 7-10 above, selecting a different iBase each time.

Related Topics

About Exporting Information from One iBase to Another


About Export File

The information you export is saved to a file that you can use in your word processor, spreadsheet, or other application. Unless you specify otherwise, Corel InfoCentral saves the export file to the Local folder. But you have to name it. You can save the file as a tab- or comma-separated ASCII file; that means each field (like First Name, Last Name, Address, and so on) will be separated by either a comma or tab space.

To save an export file


About Scheduling Events

You can add several kinds of event objects to your calendar, including appointments, meetings, telephone calls, or a new event type that you create.

To change the alarm notification preferences


About Adding Objects

You can add nearly any kind of object to an iBase*, including persons, places, things, organizations, events, and tasks.

To add an object to an iBase, complete the following tasks in this order:

Add New Object

Create or Edit Category

Edit Object Information

Connect Object with Another

Edit Connection Information


About Importing an iBase

Use Import iBase to combine the objects and connections in one iBase with those of another.  This is particularly useful if you want to transfer information to another iBase, then update it periodically.  Objects and connections are exported to an ".OMG" file, which you then import into a receiving iBase.

To check an iBase import completion

To copy information from one iBase to another

To create a new category while importing an iBase

To import an iBase with different text boxes or fields

To reconcile iBase import information

To select or create an alternate category when importing an iBase

To verify that you are importing the correct iBase

Related Concepts


Calendar View

The view on a tab which displays the Calendar.  Only one tab in each iBase* may be set to display a calendar view.


To view or edit OLE object properties
To view or edit OLE object properties,

1	Select an OLE object.

2	Click Object [image] Information.

3	Read the information about the OLE object.

4	Select the options you want.

Tips

Use OLE Object Properties to view information about an OLE object and to change the description that appears in the Outline view.  OLE objects have a [image] icon next to them in the Outline View.

To get more information on options in this dialog box, click [image], then click the option.

Related Topics


About Export Fields

An Export Field contains a piece of information, like a person's name, address, phone number, and so on, which you can export. So if you want to export the last names of people and the companies they work for, you would select the Last Name field and Company Name field for your export.

To select export fields

Related Concepts


About Export Summary

The Export Summary tells you what information you are exporting, before you actually export it. The summary also tells you the name, location, and format of the export file. The Export Summary lets you double-check the information before you perform the export, in case you need to make any changes.

To check an export summary


To select an export scenario
To select an export scenario,

1	Click File [image] Open, select the iBase that contains the information you want to export, then click Open.

2	Click File [image] Export [image] Data.

3	Select an export scenario from the list, then click OK.

4	Read the information about the export summary, then click Begin Export.

5	Click Rename to create a new export file.

6	Type a name in the filename text box, then click OK. Notice the folder where the file is being saved.

Tips

The export scenario stores the information you are exporting in a file. Click Overwrite if you do not want to save the information from the previous export; click Append if you want to join this information with the information from the previous export.

You can save the export file to a different folder. Simply select a new folder from the Look in drop-down list.

You can use an export scenario only in the iBase where it was created.

About Exporting Information from InfoCentral to Another Application


URL

A Uniform Resource Locator (URL) is the Internet address of a document or document resource (such as an image, sound clip, or hypertext link destination).  On the World Wide Web, for example, a URL often begins with http://www and is followed by the name of the file server, the folder, and filename of the document.


Unable to Rename File

An error had occurred while attempting to rename the specified related file. See the list below for some common renaming errors:

The file you are trying to rename no longer exists.  The file was probably renamed, moved, or deleted.  You may have, for example, used the Change Connection File Paths feature to move the connection location, but you have not yet physically moved the file on disk.

The file is on a network to which you are not currently connected.

If you want to get a list of the potential files that InfoCentral will convert, use the Find Connected Files feature on the Find menu.  Once all the connected files are found, you can use the Information feature for each file to add or change the file description or location.

If you have deleted some related files on disk which are no longer needed, you can speed up the conversion process by removing connections to those files.  Click File [image] iBase Management [image] Housekeeping and use the Remove connections to unavailable files option.

Related Topics

About Converting Related Files to Long Filenames


To shred private information
To shred private information,

1	Click File [image] iBase Management [image] Housekeeping.

2	Click Remove connections to unavailable files, then click Continue, or click Shred private information, then click OK.

3	Read the information on the dialog box, then select the additional items you want to remove from your iBase.

Tips

Use Shred Private Information to remove any information in the current iBase* that is marked private.  This information cannot be undeleted using the Trash Can.

Related Topics

About Securing and Cleaning Up My iBase


To change connection file paths
To change connection file paths,

1	Click Edit [image] Connections.

2	Click the Files and any object radio button, then click OK.

3	Click the connection description you want from the Connection description list.

4	Click Description Setup, then click Change Path.

5	Specify a new From path and To path.

6	Click Connected [current description] files in the Change path for group box to change only those files connected through the current connection description, or click Global-all files if you want to change the file paths for all files.

7	Click OK, then manually move the related files on disk to the To path location you specified in step 4.

Tips

Use Change Connection File Paths to change the stored file path for any files that match the specified From path to the specified To path.  You can specify another disk drive or folder in the To path.  Change Connection File Paths only changes where InfoCentral looks for files; it does not actually move files on disk.

You can use the keyword "ALL" in the From path if you want all qualified files to have their entire path changed to the To path.

The text that appears in the first radio button in the Change path for group box (see step 6 above) depends on the connection description you choose in step 3.  For example, if you clicked the Document connection description, the radio button will appear as "Connected Document files.  If you clicked a Graphics connection description, the button will appear as "Connected Graphics files."

After completing step 7, you will need to edit the Data file folder option on the Advanced File Type Setup dialog box so that new related files are created in the To path directory you specified in step 5.

Related Topics

About Connecting Objects


Searching for Telephone Numbers

When you use Find-By-Example, you can use wildcard characters when searching for telephone numbers.  See the following examples.

*801*

Finds all the phone numbers in area code 801.

*801* AND *222*

Finds all the phone numbers in area code 801 that have a 222 prefix.

*222-3333*

Finds objects with the 222-3333 phone number without an area code.

*801* AND *222-333*

Finds objects with the 222-3333 phone number and the area code 801

.	=

Finds objects with no information in the Telephone field.

>

Finds all objects that contain telephone numbers greater than the string or number you indicate.

Related Topics

About Find-By-Example


To select a connection to export
To select a connection to export,

1	Select a connection from the list, then click OK.

Tips

If you select a specific connection (other than All Connections), only objects with that connection will be exported.

Select All Connections when you can't remember the specific connection you want or if you are exporting more than one connection.

Click Go Back to change your selection(s) in the previous dialog box(es).

This dialog box appears only if you selected the Include a connected category option in the Export: Category dialog box.

Related Topics

About Selecting a Connection to Export


About iBases versus Databases

If you are familiar with database applications, you will find that InfoCentral* follows a different paradigm, or model, for storing and retrieving information.  In a traditional database, the data is subordinate to the design, and you must view the data from the perspective set up by that design.  In InfoCentral, the design is subordinate to the data, and you view the data from its own perspective.  In other words, the data's relationship to other objects determines the view.

A database must be designed before data can be entered.  Database design requires anticipating all the information the user might need and allocating fields in a record form for all of that information.  A decision to track additional information after a database has been in use can require redesigning the database.

InfoCentral, on the other hand, uses an object-oriented paradigm. There are no "records" in the sense of a traditional database.  Data are entered as objects and then connected to each other.  Objects can be connected to an almost unlimited number of other objects with an almost unlimited number of connection descriptions.

The "design" of the InfoCentral database, called an iBase*, is completely dependent on the objects you add and the connections you describe.

Database applications let you generate reports to look at the data in different ways.  With InfoCentral, however, you simply use the options on the Find menu to get the view of data that you want, and then print it.

 	Related Concepts


To check an iBase import completion
To check an iBase import completion,

1	Click File [image] Import [image] iBase.

2	Select the .OMG import file that represents the iBase* you want to import.

3	Read the information about the import .OMG file and the receiving iBase to verify that you are importing from and to the correct source and destination.

4	Click OK to begin the object import.

5	Read the information on the iBase Import Completed dialog box, then choose OK.

Tips

Use iBase Import Completed to make sure the import happened the way you wanted it to.

Related Topics

About Importing an iBase


About Default Connections

Use Export or Import: Default Connection to specify the one-way or two-way connection description that connects the two categories that you are importing or exporting.  You cannot create a connection description from this dialog box.  You must select a connection description that has already been defined.

This dialog box only appears if you selected the Include a connected category option in the Export: Category dialog box or the Split each input record into two connected objects option in the Import: Receiving Category dialog box.

To change default import connections

To select a connection to export

Related Concepts


To change an export scenario
To change an export scenario,

1	Click File [image] Open, select the iBase that contains the information you want to export, then click Open.

2	Click File [image] Export [image] Data.

3	Select the export scenario that you want to change, click OK, then click Setup.

4	Select the category that contains the objects you want to export. For example, if you want to export the names of people, select Person from the list. Click OK.

5	Select a second category. Objects in the second category will be exported only if they are connected to the objects in the first category. Then click OK.

6	Select All Connections from the list, then click OK.

7	Type a name for the export file in the text box. Notice the folder where it is being saved. Then click OK.

8	Select the fields (like First Name, Address 1, Telephone, and so on) that contain the information you want to export and drag them to the Fields to be exported list box; or click All Fields to export all the fields in the list. Click OK.

9	Read the information about the export summary, then click Begin Export.

Tips

InfoCentral saves your choices in Steps 4-8 so you can use them again. They're saved to the export scenario you selected in Step 3. So the next time you want to export these same categories of information, simply select this export scenario.

You can create an export scenario for every need. For example, create one to export names and addresses of friends, one to export names and phone numbers of businesses, and so on.

The export scenario stores the information you are exporting in a file. If you use an export scenario more than once, and you want to save the information from the previous export, click Rename to save the new information to a different file.

You can use an export scenario only in the iBase where it was created.

About Exporting Information from InfoCentral to Another Application


To reschedule a recurring event
To reschedule a recurring event,

1	Select an object that contains a recurring event.

2	Click Object [image] Information.

3	Type a new starting date for the event, then click OK.

4	Click This if you want your changes applied only to the event on the date you specified, or click All if you want the changes applied to all future instances of this event.

Tips

Use Recurring Event Modified to reschedule a recurring event.  For example, suppose that you meet Marc Sabatini at noon every Friday for lunch, but this week he calls and says he can't make it until 1:00.  You can reschedule this week's lunch by following steps 1-3 above, then clicking This in the Recurring Event Modified dialog box.  If you need to reschedule all future lunches for 1:00, click All.

You do not have to enter an ending date for an event.  You can leave the Ending date text box blank if you want to schedule a recurring event indefinitely.

Related Topics

About Recurring Events


To make an event non-recurring
To make an event non-recurring,

1	Select an object.

2	Click Object [image] Information.

3	Click a [image] button.

4	Click Non-recurring in the Recurring Event Information dialog box, then click OK.

Tips

Use Recurring Event Elimination to turn a recurring event into a non-recurring event.  This dialog box does not delete the event itself or the currently selected object.

Related Topics

About Recurring Events


About Go To Features in the Calendar View

Use the Calendar Go To features to move to specific dates in the Calendar View.

You can choose from the following options when using Go To in the Calendar view:

Today

Go to the current day.

Date

Go to a specific day.

Next

Go to the next day, week, month, year, calendar item or page.

Previous

Go to the previous day, week, month, year, calendar item or page.

Scroll

Scroll the schedule up or down.

First Time

Go to the first time in the schedule.

Last Time

Go to the last time in the schedule.

To go to the Calendar tab

To go to the last Calendar View you had displayed

To use the Go To features in the Calendar View

Related Concepts


To delete a recurring event
To delete a recurring event,

1	Right-click the recurring event object you want to delete.

2	Click Delete

3	Click This if you want to delete the event on the date you specified, or click All if you want to delete the entire recurring event.

Tips

Use this dialog box to delete a recurring event.  For example, suppose that you meet Marc Sabatini at noon every Friday for lunch, but this week he calls and says he can't make it.  You can delete this week's lunch by following steps 1-2 above, then clicking This in the Delete Recurring Event dialog box.  If you need to delete all future lunches with Mark, click All.

You can click Edit [image] Undo Delete to restore a deleted event.

Related Topics

About Recurring Events


To connect an object to a recurring event object
To connect an object to a recurring event object,

1	Select an object.

2	Click Object [image] Connect.

3	Select the category type of the recurring event object you want to connect to the object you selected in step 1.

4	Enter the name of the object you want to connect to in the Object Name text box, then click Connect.

5	Select or create a connection description, then click OK.

6	Click This if you want to connect the object you selected in step 1 to one instance of the event only (the instance you selected in step 4), or click All if you want to connect the object to all future instances of this event.

Tips

Use Recurring Event Connection to connect an object with a recurring event.  For example, suppose that you meet Marc Sabatini at noon every Friday for lunch, and this week you want to connect a movie to the lunch appointment.  You can connect the move to this week's lunch by following steps 1-5 above, then clicking This in the Recurring Event Connection dialog box.  If you want to connect the movie for all future lunches, click All.

Related Topics

About Recurring Events


Using the Calendar

Use the Calendar to organize your time, schedule events, list your tasks, and keep track of your life.

To calculate the number of days between two dates

To change the alarm notification preferences

To change the Calendar preferences

To connect a person or place to events and tasks

To go to any date

To go to the Calendar tab

To go to today's date in the Calendar View

To insert a date in the object information dialog box

To view GroupWise appointments and tasks from Corel InfoCentral

To view today's schedule


About Adding and Managing Tasks: The Big Picture

You can prioritize the tasks you add to your calendar.  Uncompleted tasks are carried to the next day.

To add a task object

To connect a person or place to events and tasks

To delete an object or connection

To prioritize tasks

To use the trash can


collapse

Collapsing an object removes other objects connected to it from the displayed list.  The [image] button indicates that an object can be collapsed.


Clipboard

An area of memory where text and graphics are stored after being cut or copied, to await further action.  The item remains on the Clipboard until you cut or copy another item or until you exit the operating system or turn off your computer.


constant

A value that does not change.


About Connecting Objects

Use Connect Object to relate and describe the association between two objects.  You can connect two objects located on the same tab, multiple objects, or objects located on different tabs.  When you connect objects, you can select or create a connection description and add information about the connection.

A connection that can be described in only one way is called a one-way description.  For example, a person's connection to a company is described as "Employee."  One-way descriptions are used for all person/organization, person/thing, and person/event connections.  A connection that can be described in two ways is called a two-way description. For example, Father/Son, Husband/Wife, Accounting Firm/Client, or Division/Headquarters.  Two-way connection descriptions occur between person/person, organization/organization, thing/thing, organization/thing, organization/event, and event/event connections.

To add or edit information for an object or connection

To change or create a description that connects two objects

To connect multiple objects

To connect objects to objects on other tabs

To connect objects

To create or edit a connection description

To describe a connection

Related Concepts


connection

A relationship between objects.  Connections describe the relationship and store information pertinent to the relationship.


About Creating Related Files

Use Create Related Files to easily create the files you want while running InfoCentral and then connect them to objects. You can create documents, spreadsheets, graphics, sound files, and any other type of files from any Windows* application you have while using InfoCentral*.  You can personalize (or select) the applications you want to use to create related files the first time you use Create Related Files.

You can use InfoCentral to keep track of documents and as a file manager.  For example, if you write a letter or memo, you can find the recipient in your iBase* and use Create Related Files to launch your application, name and save the file, fill in date and addressee information from the iBase, and connect that letter to that person.  After you save the file and quit the application, you can review all correspondence with that person by simply finding that person in InfoCentral and expanding the connection.

With files on disk connected to people, organizations, and events in your iBase, you can see all the relevant information at once.  You can open any of the files for review and edit them without leaving InfoCentral.

To add a description to a related file object

To create or edit a file type for creating a related file

To include a related person or organization

To locate an application for creating a related file

To personalize applications for creating related files

To quickly insert pre-defined text for a related file

To select a file type for creating a related file

To show a selected object's connections

To use advanced options for creating a related file

Related Concepts


About Customizing Fields

You can create, edit, or delete the information fields in the Object Information or Connection Information dialog boxes.  Many fields let you add special options, such calculates values in fields automatically.

To add or edit information for an object or connection

To create or edit a field

To delete a field from the Object Information dialog box

To move a text box or field in the Object Information dialog box

To restore a deleted text box or field

To select a different field


About Customizing Menus

You can customize the InfoCentral* menu bar and menu items.  Menu settings are stored in the WPICMENU.MNW file.  Before you customize a menu, you should copy this file to a different folder for safe keeping.

To assign an accelerator key

To customize a menu bar

To customize a menu hot key

To customize a menu

To perform a built-in command

To select a different menu for InfoCentral


About Cut, Copy, Paste

Use Cut with Paste to move selected objects.  Use Copy with Paste to copy selected graphics.  Once you have cut or copied an object, you can paste it anywhere in the current iBase*, in another iBase, or in another application, until you exit Windows* or copy something else to the Clipboard.

To connect an OLE object to an object in InfoCentral

To copy an object

To insert an object that has been cut or copied

To make an exact copy of an existing object

To move an object


About Delete Menu Line

Use Delete Adjacent Ruled Separator to remove the lines that appear above or below a menu item (for example, the lines on the View menu above or below the Sort the List menu item).

To delete a line on a pull-down menu


Example

If you knew that an object used the connection "Employee," but you couldn't remember the name of the object, you could use Find-By-Example to find the object.


About Describe Connection

Use Describe Connection to select, create, edit, or delete a one-way or two-way connection description. Different options are available depending on what type of object you have selected.

To get information on options in this dialog box, click [image], then click the option.

To create or edit a connection description

To describe a connection

To find objects by their connections

Related Concepts


ComputerCentral

This iBase* contains information on hundreds of companies in the computer industry.  Products, support telephone numbers, and key people for each company are included.


event

A meeting, flight, hotel stay, or anything you want to schedule on your Calendar.  Like any other object, an event object can be displayed in the Outline View as well.


To exit InfoCentral
To exit InfoCentral,

1	Click File [image] Exit.

2	You can save any changes you have made in the current iBase* and return to the desktop.  If you have not made any changes, InfoCentral* returns you to your desktop.

Related Topics

About InfoCentral


ConsumerCentral

This iBase* contains addresses and consumer service telephone numbers for hundreds of companies.  Tabs are set up for you to find manufacturers and dealers for things like major appliances, audio equipment, and sporting goods.


To check an export summary
To check an export summary,

1	Click File [image] Open, select the iBase that contains the information you want to export, then click Open.

2	Click File [image] Export [image] Data.

3	Select an export scenario from the Export scenario list box, then click OK.

4	Read the information about the export, then click Begin Export.

Tips

Click Setup to change the Export Scenario. For example, you can select a different category, different fields, or even rename the export file.

Click Delete Scenario to permanently erase the scenario from the current iBase.

Related Topics

About Export Summary


About Exporting Information from InfoCentral to Another Application

Export Data lets you quickly create documents in other programs by using information from an iBase. For example, simply copy names, addresses, and phone numbers from Corel InfoCentral to create a mailing list in Corel WordPerfect 7. Because you don't have to type the same information twice, you can create spreadsheets, contact lists, databases, and more in a fraction of the time.

The information you export is only a copy. You will not lose any information in your iBase by performing an export.

To export information from Corel InfoCentral, you must first create an Export Scenario. An Export Scenario simply tells your iBase what information to export. If you want to export names and addresses, set up an Export Scenario, save it with a name (like People and Address List), then use it every time you need to export the names and addresses of people.

You can create a scenario for every situation. For example, create one that exports names and birth dates, one that exports organizations and their telephone numbers, one that exports meetings, and so on. If an Export Scenario exports only names and addresses, and you want it to export phone numbers too, simply edit that Export Scenario to include phone numbers. You must use an Export Scenario in the iBase where it was created.

To change an export scenario

To create an export scenario

To export a simple list of names and addresses

To select an export scenario

Related Concepts


Searching Text Fields

Text fields include Alpha/Numeric, Calculation, Connection, and Memo fields.  You can search these fields using logical operators, numeric operators, the asterisk (*) wildcard, or combinations (for example, an asterisk and a logical operator).  If you are searching an Alpha/Numeric field that has the Numeric Only option turned on, still consider it a Text field. You cannot use Parentheses to group parts of the search string.

You can type letters, numbers, spaces, extended characters, and punctuation as long as they match the full text contained in the field.  The search is not case sensitive unless you are using extended characters.  For example, if you type FRANK as the search string in the Last Name field of a person object, InfoCentral* finds Anne Frank and Jeff Frank but not Henry Franks, Joseph Franklin, Howard Frankenhoff, or Dr. Frankenstein.

Related Topics

About Finding Objects and Files


About Finding Objects and Files

You can find the information in your iBase* in a variety of ways.

To customize FastFind* preferences

To find files that match a specified file mask

To find objects by category

To find objects by the information they contain

To find objects by their connections

To list all categories in the Outline view

To quickly find people, places, or things

To use the object directory

To view an alphabetized list of objects

Related Concepts


flatten

To move all objects to the left side of the screen and remove connection descriptions.


About Go To

Use Go To to quickly select a different object in the list of objects.

You can choose from the following options when using Go To in the Object view:

Parent

Move to the parent, or first, object in a group of expanded objects.

Next

Move to the next item on the line, the next line, the next object, or the next screen.

Previous

Move to the previous item on the line, the previous line, the previous object, or the previous screen.

Begin of

Move to the beginning of the list, node, or screen.

End of

Move to the end of the list, node, or screen.

Scroll

Scroll to the previous line or the next line.

To go to any date

To go to the Calendar tab

To go to the previous Tab

To quickly select a different object in a list of objects

Related Concepts


hoist

To move the selected object to the top of the screen and expand it at once.  All other objects are cleared from the list.


iBase

Short for information base.  A collection of all objects and connections stored on disk under a single name.


To check import completion
To check import completion,

1	Click File [image] Import [image] Data.

2	Select an import scenario from the Import scenario list box, then click OK. Or, type a new scenario name in the Import scenario text box, then click New Scenario.

3	Select the import file you want to use, then click OK.

4	Select the category or categories you want field data to be converted to during the import, then click OK.

5	Specify your preferences, then click OK.

6	Drag field items from the Field/Field Value list box (the items from your input file) and drop them in the appropriate locations in the Receiving list box.

7	Select the options you want, then click OK.

8	Read the information about the import summary, then click Begin Import.

9	Read the information on the dialog box to make sure the import happened the way you wanted it to.

Tips

If you selected the Split each input record into two connected objects option in the Import: Receiving Category dialog box, you will need to specify the one-way or two-way connection description that connects the two categories you are importing after completing step 4 above.

Related Topics

About Importing Data into an iBase


Example

Suppose you have an import record with five fields:

Marc Sabatini, Atlantic Metals Inc., President, 4545 Main Street, 123-456-7890

If you have properly created your input file, the Field/Field Value list box should display the record above like this:

#1   Marc Sabatini

#2   Atlantic Metals Inc.

#3   President

#4   4545 Main Street

#5   123-456-7890

Drag Marc Sabatini to the Receiving Field and drop him in the Full Name person field location.  Drag Atlantic Metals Inc. and drop it on the Organization Name location.  Drag President and drop it on Job Title.  This record then becomes the template for all other records.


To check an import summary
To check an import summary,

1	Click File [image] Import [image] Data.

2	Select an import scenario from the Import scenario list box, then click OK. Or, type a new scenario name in the Import scenario text box, then click New Scenario.

3	Select the import file you want to use, then click OK.

4	Select the category or categories you want field data to be converted to during the import, then click OK.

5	Specify your preferences, then click OK.

6	Drag field items from the Field/Field Value list box (the items from your input file) and drop them in the appropriate locations in the Receiving list box.

7	Select the options you want, then click OK.

8	Read the information about the import summary, then click Begin Import.

Tips

Use Import: Summary to view or change information about the import scenario you have selected.

If you selected the Split each input record into two connected objects option in the Import: Receiving Category dialog box, you will need to specify the one-way or two-way connection description that connects the two categories you are importing after completing step 4 above.

To get information on options in this dialog box, click [image], then click the option.

Related Topics

About Importing Data into an iBase


About Importing Data into an iBase

Use Import Data to import data from an exported database or spreadsheet file, another PIM, or any type of comma- or tab-delimited ASCII file. The data you import is translated into objects and connections.  Objects can then be connected to an almost unlimited number of other objects with an almost unlimited number of connections descriptions.

In order to import data into InfoCentral, you must use your database or PIM to create a comma or tab delimited ASCII file.   You then create an import scenario to specify how the information in the import file is distributed as objects and connctions in the iBase*.  To import data into an iBase, complete the following tasks in this order:

Create Import File

Create Import Scenario

Select Import File

Select First Category

Select Second Category

Select Default Connection

Set Import Preferences

Match Import Fields

Check Import Summary

Begin Import

Check Import Completion

Related Concepts


list

All objects displayed on a view.


Example

If you specified "Atlantic Metals" on the Add New Object dialog and chose Organization, you can use this dialog box to categorize the object as a Company, Account, or Corporation.


About Listing Objects

The InfoCentral Find features can also be used to list objects in the Outline View.

To find objects by the information they contain

To list all categories in the Outline view

To list all drives in the outline view

To quickly find people, places, or things

To view an alphabetized list of objects

To view today's schedule


memo

Text attached to an object (not to be confused with a related file).


About Modifying Lists of Objects

You can display a list of objects in many different ways.

To clear a single object and its displayed connections

To delete an object or connection

To hide all objects except the selected object and its connections

To hide all objects except the selected object

To hide the selected object's connections

To move a connection to the far left

To move an object to another location in the list

To save a list to a tab

To show a selected object's connections

To sort a list alphabetically

To view all objects in main level format


TravelCentral

This iBase* contains information on hotels, airlines, convention centers, restaurants, car rental agencies, and more for cities around the world.  The information is focused on business travel, rather than tourist information.


object

A piece of information that has a name and can be related to other things.  Specific people, organizations, events, tasks, and places can all be objects.


WineCentral

This iBase* contains information on fine wines of the world.  Organized by growing region, the information includes vineyards, wineries, labels, price ranges, classifications, and festivals.


Example

You can type hints such as "Include the Territory Code" or "Enter Driver's License Nbr if no SS Nbr".  For a menu item Help prompt, type something such as "Starts My Favorite Windows Application".


Example

Suppose you are going to add objects that have the same values in a field (for example, a group of objects that have the same state or country information).  When you begin to add a group of such objects, change the value on the first new object and it will be reused for each subsequent new object until you change the value again.


related file

A file, such as a document, letter, graphic, or worksheet, that is connected to one or more objects in an iBase*.  Related files are created with applications other than InfoCentral*.


Using the Asterisk Wildcard Character

Use the asterisk (*) wildcard to find objects that contain words or word strings that begin or end with specific letters.  For example, if you type f* in the First Name field of a person object, InfoCentral* would find all people with the first name that begins with F, that is, Frank, Francis, Fergus, Fanny, and so on.

Here are some more examples of wildcard uses:

Finding Words That Begin with Specific Text

An asterisk at the end of a text string finds all words or word strings that begin with the text string.  For example, wat* could find all people named Watson, all organizations named Watts Electronics, or all place/thing object named Water Bill for July, and so on.

Finding Words That End with Specific Text

An asterisk at the beginning of a text string finds all words or word strings that end with the text.  For example, *inc could find all organizations that end in "Inc." such as Inc. and Jordan River Inc., but not Inc. Magazine.

Finding Whole Words

Asterisks on both sides of a text string find whole words or words that begin with the specified text string.  This is especially useful for Memo fields, where you may be looking for a word within many words.  For example, *ships* finds "we were two ships passing in the night" but not "relationship."  Typing *g* finds Guy Smily, Greta Sacchi, J. Paul Getty, and Alfred Von Guttenberg, but not Jorge.

Related Topics

About Find-By-Example


About Securing and Cleaning Up My iBase

InfoCentral* offers several options to help you secure the data in your iBase*, maintain its integrity, and stay informed of overall changes.

To clear an iBase of unwanted information

To create, change, or remove a password

To shred private information

To view information about an iBase

To view the System Status


Example

You may have a Total Nights field with an initial calculation of:

XDAYS(Leave_Date)XDAYS(Arrive_Date)

As new objects are added, this formula gives the difference, in days, between the two dates.


About Selecting Files and Folders

Use the select file and folder features to browse files and folders and to select files of a particular type.

To browse files and folders

To create a new iBase

To open an iBase

To save an export file

To select an import file


About Select Field Object

Use Select Field Object to specify the category and field that you want to extract information from during the process of creating a related file.

For example, suppose you need to write to all your friends to verify their phone numbers.  To do this, you could choose the Person category, then select Main_Telephone on the Select Field Object dialog box.  When you click OK, the Main_Telephone variable is inserted into the Default Text to Place into Each New File window at the cursor position.  This variable represents the Main Telephone field in the Object Information dialog box for a person.

To save some time when you create your letters, you could also type the following line before this variable:  "I am checking everyone's phone number.  Please let me know if the following number I have for you is incorrect:"  Now when you create a Related File with this Related File type, any information that is contained in the Main Telephone field for the object that you are creating a related file for will be "pulled" into the letter along with the text that you have typed.

To select field objects for creating related files

Related Concepts


How a Related File is Created

When you create a related file, InfoCentral* switches to the application if it's already running, or launches it if it's not running.  If you have specified any special keystrokes or default text for the related file type, they are sent to the application just as if you were typing them.

InfoCentral creates a name for the new file based on the first two characters of the first two words of the object you are creating a related file for.  For example, if you highlighted Kate Robinson, InfoCentral would start the filename with "KARO."  If you had already created a related file for Karen Robertson, whose files would also start with "KARO," then InfoCentral would use "K2RO" for Kate so her files would start differently than Karen's.  InfoCentral uses this mnemonic scheme to give meaning to filenames for those times when you're searching subdirectories of DOS outside of InfoCentral.

The four character mnemonic ("KARO" or "K2RO" in the above example) is referred to as the "File Tracking ID" for an object and is stored in the object in a field named File Tracking ID at the bottom of the Object Information dialog box.  If you change the characters for an object in this field, InfoCentral will use these new characters as the first characters of new files created for this object.  Changing this field changes only the mnemonic used for future related files and does not affect or disturb the names of related files you have already created and connected to an object.

The next four characters of a related file filename are assigned by InfoCentral based on the date the file is created.  If the date is May 20, 1994, it would add "4520" ("4" for 1994, "5" for the 5th month of the year, and "20" for the 20th day of the month) to create a filename like "KARO4520" or "K2RO4520."  The months of October, November, and December are represented as A, B, and C.  For example, November 3, 1994, would be "4B03."  Such naming conventions will help you locate files more easily later.

Finally, InfoCentral adds a filename extension to the new filename it's creating based on the settings you have made in the Advanced Options dialog box.  If you're creating a document in Corel WordPerfect*, ".WPD" is added, while ".XLS" might be added if you're creating a spreadsheet with Microsoft Excel*, or ".SHW" if you're creating a slide show presentation in Corel Presentations*.

If you want to change the default extension that InfoCentral assigns to related files, note that the filename extension used in naming a new file is associated with one particular Windows* application.  This is because when files are launched in Windows (and InfoCentral), the application that is called upon to launch the file is determined by this extension.  When you double-click a file named "KARO4415.DOC," Windows launches the file by looking up the file's .DOC extension in the registry database.  If theextension .DOC is associated with Corel WordPerfect*, then the file is launched in Corel WordPerfect.  Likewise, if the extension .DOC is associated in the registry database with Word* for Windows, then the file is launched in Word for Windows. Because Windows allows only one application to be associated with each filename extension in the registry database, you should keep your filename extensions unique to each Windows application you use.

Related Concepts


About Setting Preferences

InfoCentral* lets you customize just about everything from the way alarms sound to how your menus are structured.

To add preferences

To change connection preferences

To change the alarm notification preferences

To change the appearance of the InfoCentral desktop

To change the Calendar preferences

To change the settings for your modem

To change the viewing date

To change the way names appear

To customize a menu hot key

To customize FastFind* preferences

To select a different menu for InfoCentral

To set the dates for daylight saving time


Date Range Search Examples

A great use for the Find-By-Example feature is to find objects that fall within a particular date range.  The following examples illustrate how to use the feature in this way.

Example 1

Let's say that you wanted to find all your meetings for the week of March 20-27.  Type one of the following in the Meeting Date search field:

>="3/20/94" and <="3/27/94"

>"3/19/94" and <"3/28/94"

Example 2

Suppose that the only thing you can remember about a person in your iBase* is that she was born on 5/5/55.  To find that person, type ="5/5/55" in the person's Birthday field.

Example 3

Suppose you want to list your schedule of appointments for two weeks except for a three-day weekend.  Click in the appointment's date field and type the following:

>"6/26/94" AND < "7/2/94" OR > "7/4/94" AND< "7/9/94"

Example 4

Let's say you need to find all people that have birthdays in the month of March.  Type 3* in the Birthday search field.  To find all people born in 1960, type *60.  Typing 6/24* finds all those born on June 24.  Note that typing *24* does not find all people born on the 24th of a month.  You also can't use wildcards with operators for date range searches.

Related Topics

About Find-By-Example


tab

Colored dividers at the bottom of the screen, used for saving views of different lists of objects.


Example

You may have a Completion Time field with the initial value calculation of:

XTIME$(XSECS(Sys_Time2$)+3600)

The number of seconds past midnight that the current time falls is incremented by one hour (3600 seconds) and then converted to system time format 2 (hh:mm:ss).


About Communicating with InfoCentral

InfoCentral* offers a variety of features to help you communicate with people and organizations.

To change the settings for your modem

To log a phone call

To look up area codes

To send E-mail from Corel InfoCentral

To set the dates for daylight saving time

To telephone people and organizations

To use the elapsed timer

To use the object directory


template

The term "template" can refer to several kinds of pre-defined structures.  Templates provide a framework and make data easier to work with.

For example, InfoCentral* comes with template iBases* that contain several objects related to the template type.  You can use this kind of template to build upon.

A template might also be a particular type of file, such as a prototype file used in the Create Related File (Advanced Options) feature.

A template can be the fields that you set up in the Match Import Fields or Select Export Fields features.  The way you set up the fields the first time is the way other records you are importing or exporting will be set up.


Example

You could have an Action Date field used the day after you've created a certain type of object or connection.  It might have the calculation of:

XDATE$(XDAYS(Sys_Date2$)+1,2)

which inserts today's date incremented by one in the system date format 2 (mm/dd/yyyy).


About Using Content iBases

InfoCentral* comes with four iBases* that are already loaded with information for you to use: ComputerCentral, ConsumerCentral, TravelCentral, and WineCentral.  You can edit the information in these iBases and add information.

To open a Content iBase

Related Concepts


About Using Template iBases

Templates are empty iBases* that contain specialized object categories, connection descriptions, and tab names.  There are a few sample objects added to these iBases to help you see how the templates can be used.  The templates give you a place to start.

To use a template iBase

Related Concepts


About Using Other iBases

You don't have to use just one iBase*; you can use several.  If you want to move information from one iBase to another, use the Export and Import features.

To create a new iBase

To delete an iBase

To open an iBase

To save an iBase

Related Concepts


About Organizing with Tabs

Use Tabs to divide an iBase* into different lists of objects for quick and easy access.  Tabs are like information windows.  They do not change the information, but give you a different view of it. You can connect and move objects between tabs.

To connect objects to objects on other tabs

To create or edit a tab

To move a tab

To save a list to a tab

To select a tab from an alphabetized list of tabs


About Working with File Objects

You can use InfoCentral* to manage files on your hard drive or a network drive.  You can easily display the folder (directory) structure of any volume and perform routine file management tasks.

Files, folders, and volumes can be displayed in the Outline View just like any other object.

To attach a memo

To change the attributes of a file

To change the way files are displayed and sorted in the Outline View

To copy a file

To create a folder

To delete a file from disk

To delete a file

To delete a folder

To launch or execute a file from InfoCentral

To list all drives in the outline view

To restore a deleted file

To send E-mail from Corel InfoCentral

To specify which files to search for


About Notes and Memos

You can keep daily notes in your calendar and attach memos to event and task objects.

When an object has a memo attached to it, a memo icon appears next to it.  You can attach memos to filenames, drivenames, and folder objects as well as other types of objects.  Memos are handy if, for example, you need to remind yourself of the contents of a particular file, or what to talk about when you call a person.

To attach a memo

To delete a memo

To delete a note

To view or edit a memo

To write a note in the Calendar View


About Editing Information

You can edit objects, connections, connection descriptions, categories, tabs, and memos.

To add or edit information for an object or connection

To attach a memo

To create or edit a category

To create or edit a connection description

To create or edit a tab


connection description

A label that describes the relationship between two connected objects.  For example, a connection description called Staff Member would describe the relationship between a person and the organization the person is connected to.  If this person has since left the organization, InfoCentral* would describe the person as a Former Staff Member depending on the current Viewing Date setting.


Example

You can specify a field name from the Object Information dialog box, such as Country Name or ZIP Code, then specify which objects you want included in the address book using letters or wildcard characters.


Example

Specify a field name from Object Information, such as Country Name or ZIP Code.  Then use letters or wildcard characters to specify the contents of the field each object property must have in order to be printed (such as all objects with the country field set to Italy).


Example

You could have a Freight Amount field with an initial calculation of Weight_In_KG*130.00.  As new objects are added, the weight of the object in kilograms is multiplied by the amount 130.00 to give the Freight Amount for the object.  Since this field is a Currency field instead of a Calculation field, you can type over the computed value if necessary.


Example

The following formula uses the value from a Cost $ field (not a Currency Type field), converts the value to Yen, then displays the value using the currently specified Format Template characters.

FORMAT$((Cost_$*1.37),"*,***,***.##")


Example
Alpha or Numeric Field

A Social Security Number field might have a format template of "###-##-####" so that the numbers you type in the field are arranged into the correct format.  Pound signs are replaced with the characters or digits that you type in the field while other characters (such as hyphens) are placed between the numbers.

Currency Field

A Fastener Cost field might need four digits of precision to the right of the decimal point if such objects are usually very inexpensive, so a formatting template of "$#.####" might be appropriate.  Pound signs "#" are replaced with the digits you type in the field while other characters (such as $ and .) insert the dollar sign and decimal point.

Number Field

A Thread Tolerance field might need three digits of precision to the right of the decimal point, so a formatting template of "-####.###" might be appropriate.


Example

A Time Charge field on a Phone Call object could have a calculation of:

FORMAT$(INT(XSECS(End_Time)XSECS(Start_Time)*60)*(Rate_

Per_Hour/60),"$#,###.##")

The number of seconds past midnight that the call started is subtracted from the number of seconds past midnight that the call ended.  These elapsed seconds are then multiplied by 60, giving the elapsed time of the call in minutes.  Any partial minutes are dropped and the number of minutes is multiplied by the billing rate per hour, divided by 60 (the billing rate per minute).  The final amount is formatted with a leading dollar sign, a decimal point, and two digits to the right of the decimal.


field type

Specifies what type of information can be entered into a field.  Anything can be typed into an Alpha or Numeric field, only telephone numbers can be typed into a Telephone field, and so on.


group title pad

A graphic element that divides a dialog box into groups of fields and controls.  The pad is composed of lines or spaces, and the text of the group title.


host edition

The master copy of an iBase* when a remote copy is checked out.


housekeeping

The process of cleaning up an iBase*.  Housekeeping can remove deleted items from the trash can, old events and tasks from the calendar, and private information from the iBase.


About Recurring Events

Use Recurring Event to schedule events that repeat over time (for example, a standing lunch appointment every week on the same day, or an annual appointment with your doctor).

Recurring events can be accessed from the Object Information dialog box.  For example, there are two recurring event buttons ( [image]) on the Object Information dialog box for a person object:  birthday, and follow-up date.  A recurring event button can be added to a date field in the Object Information dialog box by checking the Show on calendar check box when you are setting up or editing a date field.

To add a new field

To create or edit a date field

To delete a recurring event

To make an event non-recurring

To reschedule a recurring event

To schedule recurring events

Related Concepts


object category

A classification of similar objects.  For example, "Company" is a category for business organizations.


object information

Information stored on an object, such as a person's home address and telephone number.


private information

Information in an iBase* protected by a password.  If the password is not entered when opening the iBase, private information will not be visible.


promote

To move an object all the way to the left and to the bottom in a list.


properties

The information, or parameters, that define an item and specify how it will function.  For example, name, color, display options, and save options are the properties of a tab.


record

In a traditional database, a group of fields that contain related information.  For example, all object and connection information about a person in a database would be one record.


remote edition

The checked out copy of an iBase*.


shred

To permanently remove all private information from an iBase*.  A shredded object cannot be undeleted.


About Miscellaneous System Variables

Besides the standard system date and time system variables, you can also use the following system variables.

Category$

Category of current object. For example, "CATEGORY Category$" clears all the fields for the designated object category.  Strings are set to null and numerics are set to zero.  This is useful when preparing to assign values to these fields and then inserting a new object in the iBase* with an INSERT.  Category$ specifies the category whose fields you want to clear.

Sys_Cat_Count

Returns the number of available categories, subject to your access rights.

Sys_choice

Loaded with the choice selected after a MENU command.

Sys_clip_board$

Insert contents of the Clipboard.

Sys_Cur_Dir

The current folder (directory).

Sys_Err

Returns the last system error.

Sys_field_count

Number of fields the last read object has on its Information dialog box.

Sys_iBase$

Contains the name of the currently active iBase including the full path to the iBase.

Sys_Info_ID

Object ID of object if Object Information dialog box is displayed.

Sys_object_ID

Object number of current object.

Sys_object_type$

Object type of current object, such as Person, Place, Thing.

Sys_Prog_Dir

The folder (directory) the program was loaded from.  In Windows*, this is the same as Sys_Work_Dir.

Sys_Work_Dir

The current folder (directory) at startup.

Sys_Zoom_State

Returns 1 if the Information dialog box is zoomed, or returns 0 if the dialog box is not zoomed.


trash can

An area of memory where deleted information is stored to await possible recovery.  Housekeeping can permanently delete information from the trash can.


valid range

The maximum or minimum value, number of digits or characters, or earliest and latest time that the field is allowed to contain.


About Saving iBases

Use Save to save the current iBase*.

Use Save As to create a new, separate iBase that contains the same information found in another iBase. Instead of creating a new iBase from scratch, Save As lets you copy an existing iBase under a new name so you can change the new iBase and keep the original intact. You can then build on or delete from the new iBase without affecting the original iBase.

For example, use Save As to make a wedding list. Start with your "Family" iBase, and save it as a new iBase called "Wedding List." Because the "Wedding List" iBase is a copy of your "Family" iBase, it will already include members of your family. Now all you have to add are friends and associates.

To create a new iBase from an existing iBase

To save an iBase

Related Concepts


Example
Suppose a field named Home Telephone has (801) 222-5000 in it.  If a Calculation field named Home is created with Home_Telephone in the Calculation text box, then the Home field will automatically have (801) 222-5000 placed in it when you use Tab to select it.

If you have an iBase* with geographical information and there is a "Population" field and an "Area in Sq.Miles" field, you can create a "Population Density"  field that automatically calculates the density.  When creating the numeric Population Density field, enter Population/Area_in_Sq.Miles in the Initial value calculation field.  These calculations work especially well in the Numeric and Calculation fields, but can be used in other field types as well.


Example

Suppose that you have been keeping track of your CD collection in your personal iBase*.  A friend asks if she could have the CD information that you've been collecting.  Because you want to give her only the CD information and not all of your personal information, you could list the CDs on a tab, expand connections as necessary, then select the Objects and Connections on Current Tab option to export only the CD information.


To get information about InfoCentral
To get information about InfoCentral,

1	Click Help [image] About InfoCentral.

2	Read the information, then click OK.

Related Topics

About InfoCentral


About Start Up Options
About Start Up Options,

Use startup options to make InfoCentral* run differently.  You can include startup options on the command line in the Properties dialog box for InfoCentral by highlighting InfoCentral in Windows* Explorer, then clicking Properties from the Windows File menu.  Type a space after "WPIC.EXE" on the command line, then type the startup option you want.

/AUTHOR

Displays the Publisher Info dialog box when exporting an iBase*.

/Ixxx[pwd]

Starts InfoCentral with the iBase you specify and with the password you have assigned to that iBase.  For example, /Ipersonal launches the Personal iBase when you start InfoCentral.  You do not need to include a space between the startup option and the name of the iBase.

/LARGEPRINT

Displays the text in the Outline View and most dialog boxes in a larger font.  For custom specifications, follow with xxx where x can be any of the following:  L, main list will use large fonts; I, information dialog will use large fonts; Y, information dialog will use intermediate-size fonts; D, most dialog boxes will use large fonts; and C, disable big cursors in large print mode.

/SHAREDOFF

Turns off shared code.

/No_OLE

Disables all OLE functions.

/RESTORE

Returns all InfoCental program settings to their original program defaults.

/?

Lists the available startup options.

Related Topics


To set up a follow-up date to contact people and organizations
To set up a follow-up date to contact people and organizations,

1	Select a person or organization object.

2	Click Object [image] Information.

3	Specify a date in the Follow-Up Date text box by typing it or clicking the Calendar icon.

4	Click Find [image] Today's Schedule to display today's tasks and follow ups for the current day.

Tips

Use the Follow-Up Date field to enter a date on which you need to follow-up with, respond to, or make contact with a person or organization.  Follow-Ups are displayed on Today's Schedule for the current day.

You can specify a date in any date field that is a certain number of days before or after the current date by using the following abbreviations:  For example, if you type 65 d a in a date field, InfoCentral inserts a date 65 days before the current date.  5 m would display a date five months from the current date. -2 d would display the day two days ago.  You must type lowercase letters.

Related Topics


To specify a due date for a task
To specify a due date for a task,

1	Select a task object.

2	Click Object [image] Information.

3	Specify a date in the Next Follow-Up On field by typing it or clicking the Calendar icon.

4	Click OK.

5	Click Find [image] Today's Schedule to display today's tasks and follow ups for the current day.

Tips

Use Next Follow-Up On, located on any task object, to specify a due date for a task.  For example, suppose you want to remind yourself to take out the garbage by Friday the 10th.  Using Next Follow-Up On, you can specify this date and the task will show up as being due on that day when you use Today's Tasks, Today's Schedule, or the Calendar view for that date.

You can specify a date in any date field that is a certain number of days before or after the current date by using the following abbreviations:  For example, if you type 65 d a in a date field, InfoCentral inserts a date 65 days before the current date.  5 m would display a date five months from the current date. -2 d would display the day two days ago.  You must type lowercase letters.

Related Topics


To add a new object as a connection
To add a new object as a connection,

1	Select the object you want to connect a new object to.

2	Click Object [image] Add Connected.

3	Select a category.

4	Type the name of the new object in the Name object text box, then click Add New.

5	Type information about the new object, then click OK.

6	Select a connection description, then click OK.

7	If you want to connect the object you just added, click Yes, then follow the prompts.

Related Topics


To view today's tasks
To view today's tasks,

1	Click Find [image] Today's Tasks.

Tips

Use Today's Tasks to display in the Outline View the tasks that are currently due.

Related Topics


To autodial normal phone lines
To autodial normal phone lines,

1	Click Edit [image] InfoCentral Preferences [image] Telephone.

2	Make sure the Country and Area/city code text boxes are correct for your dialing area.

Tips

To get more information on options in this dialog box, click [image], then click the option.

If you are taking InfoCentral* on a notebook computer on a trip to another area code, change the Area/City code when you get there.

Related Topics

About Telephone Preferences


To autodial internal office extensions and outside lines
To autodial internal office extensions and outside lines,

1	Click Edit [image] InfoCentral Preferences [image] Telephone.

2	Make sure the Country and Area/city code text boxes are correct.

3	Click the Enabled check box in the To access an outside line group box.

4	Type the numeric sequence required to get the outside line in the First dial text box.

5	Type the prefix number in the Internal PBX prefix of text box and the number of digits you want dialed in the Dial last digits text box.

Tips

To get more information on options in this dialog box, click [image], then click the option.

Many PBX systems require you to dial a 9 to get the outside line.  For example, type 9, (the number 9 plus a comma) in the First dial text box. Commas are interpreted as pauses, which often makes the interface between modem and PBX work better.

Suppose all phone numbers in your PBX are identified by a prefix (for example, "222"), but to other employees your extension is 25000.  Type 222 in the Internal PBX prefix of text box and 5 in the Dial last digit text box.  When you dial other employees, the 22 will not be used.  When you dial any other number in your iBase* that does not begin with 222, the First Dial sequence (9) will be attached before the phone number, even if it is long distance.

Related Topics

About Telephone Preferences


To autodial long distance with an access code or account number
To autodial long distance with an access code or account number,

1	Click Edit [image] InfoCentral Preferences [image] Telephone.

2	Make sure the Country and Area/city code text boxes are correct.

3	Click the Enabled check box in the To access an outside line group box.

4	Type the numeric sequence required to get the outside line in the First dial text box.

5	Type the prefix number in the Internal PBX prefix of text box and the number of digits you want dialed in the Dial last Digits text box.

6	Type the accounting number into the Account # text box.

7	To make use of a long distance access code, select the Enabled check box in the For long distance or calling card calls group box.

8	Type your access number in the Access # field, but do not include the 1 or an area code.  The Country code and Area codes are dialed automatically.

Tips

To get more information on options in this dialog box, click [image], then click the option.

Many PBX systems require you to dial a 9 to get the outside line.  For example, type 9, (the number 9 plus a comma) in the First dial text box. Commas are interpreted as pauses, which often makes the interface between modem and PBX work better.

Related Topics

About Telephone Preferences


To reschedule an event
To reschedule an event,

1	Select an event object in the Outline view.

2	Click Object [image] Information.

3	Specify a new date and time in the Date and Time fields.

Tips

If you are in the Calendar view, you can drag the event and drop it on a different day of the month.

Related Topics


To select an object
To select an object,

1	Move the mouse pointer over an object, then click once.

2	Double-click to expand an object's connections.

Tips

You can also use the up or down arrow keys to select the object you want in the list, then press Enter.

Related Topics


To write contextual hints and help
To write contextual hints and help,

1	Select an object.

2	Click Object [image] Information.

3	Right-click a text box or field, then click Field Properties.

4	Type the text you want in the Contextual help and Contextual hint text boxes.

5	Click OK.

Tips

When you type text in the Contextual Help text box, press Enter to start new paragraphs.  The text you type automatically wraps in the text box so that it can be resized later as needed.

Related Topics

About Object Information


To abandon a remote iBase
To abandon a remote iBase,

1	Click File [image] iBase Management [image] Abandon Check-Out.

2	Click Abandon.

Related Topics

About Remote iBases

Tips

When you check out a remote iBase*, the remote and host iBases are each given a special label that is used to remind you that an iBase has been checked out.  Use Abandon to remove these labels.  You can abandon an iBase from either the remote edition or the host edition.


To assign an accelerator key
To assign an accelerator key,

1	Highlight a pull-down menu item.

2	Press the Customize Menu Hot Key (F12).

3	Click Properties of this Menu Item, then click the List button for Accelerator Key or Additional Key.

4	Use the scroll bar to move through the list until you find the keystroke you want.

5	Select the keystroke you want, then click OK.

Tips

The list shows you which keys have already been assigned.  You cannot assign the same accelerator key to two different menu items.

Related Topics


To add or connect an object
To add or connect an object,

1	Click Object [image] Add.

2	Select a category type from the Category list box, then type a name for the object in the Object Name text box.

3	Click Add.

4	Add information about the object, such as an address, phone number, or birthday.

5	If you want to connect the new object to another object, click [image], then select the category and object you want.

Tips

When selecting a category type, don't look for a category that describes a person, organization, or task.  Choose Person, Organization, or Task.  Roles or titles, like "Sales Manager," are connection descriptions.

If you want to create a new category type, enter a new category name in the Category text box, then click New.

To change an existing category's name, display color, or type, select a category from the list, then click Setup.

If you want multiple names (such as a hyphenated last name or two middle names) to appear together in the Object Information dialog box, place quotation marks around the names you want to keep together when adding the name to the Object Name text box.  For example, if you want to add a person object with the name of Roberta Smyth-Jones, type Roberta "Smyth-Jones" in the Object Name text box, then click Add.  Roberta will appear in the First Name field, and Smyth-Jones will appear in the Last Name field.  Typing Charles "Henry George" Anderson in the Object Name text box will ensure that Henry George appears in this object's Middle Name field.

Related Topics

About Adding Objects


To name a new object
To name a new object,

1	Click Object [image] Add.

2	Select a category, then click OK.

3	Type the object's name, then click OK.

Tips

Type a new category and click New Category.

Select a category, then click Setup Category.

Related Topics

About Adding Objects


To add preferences
To add preferences,

1	Click Object [image] Add [image] Preferences.

2	Click the options you want.

Tips

Use Add Preferences to check for identical objects in categories, capitalize initial letters, make predictions about gender and names of new people, and assign default titles for new people.

To get information on options in this dialog box, click [image], then click the option.

Related Topics


To use the object directory
To use the object directory,

1	Click Tools [image] Object Directory.

2	Click People or Organization in the List By group box to list addresses and phone numbers of people or organizations.

3	Type the name of the person or organization you want to look up in the Last Name, First text box.

4	Click Add to View to add the selected object to the Outline View.

5	Select Show connected addresses and phone numbers to display the addresses and phone numbers of objects connected to the objects you list.

Tips

You can click one of the vertical alphabetic letters to go directly to entries beginning with that letter.

Related Topics

About Finding Objects and Files


To change the appearance of the printed Address Book
To change the appearance of the printed Address Book,

1	Click File [image] Print [image] Addresses [image] Options.

2	Select the options you want.

Tips

To get information on options in this dialog box, click [image], then click the option.

Page refers to the printed page.  Because the Outline View does not indicate where a page begins or ends, pages break at the same place regardless of the layout size.

Related Topics

About Printing


To change the alarm notification preferences
To change the alarm notification preferences,

1	Click Edit [image] InfoCentral Preferences [image] Alarms.

2	Select a tune from the Tune list box.

3	Click Play Tune to hear the tune you select.

4	Click the duration you want the alarm to play.

5	Specify the number of minutes you want between notification in the Default "Remind Again" Time text box, then click OK.

Related Topics


To list all categories in the Outline view
To list all categories in the Outline view,

1	Click Find [image] All Categories.

2	Click [image] to display objects for a specific category.

Tips

Use All Categories to list all categories available for objects in your iBase*.  The list of categories appears at the bottom of your list if objects are already displayed.

Related Topics

About Finding Objects and Files


To list all drives in the outline view
To list all drives in the outline view,

1	Click Find [image] All Drives.

2	Click [image] to view the folders on a drive.

3	Click [image] until the subheading files appears.

4	Select a file, click [image], then click OK.

Tips

Use All Drives to list the drives available on your computer and work with them the same way you work with any other objects.

Type wildcard characters to view the specific files you want.

Related Topics

About Working with File Objects


To create or edit an alpha/numeric field
To create or edit an alpha/numeric field,

1	Select any object in the Outline or Calendar View.

2	Click Object [image] Information.

3	Right-click the name of the field above the location where you want to add the field, then click Add New Field; or right-click the name of the field you want to edit, then click Field Properties.

4	Type a name for the field, then click Alpha/Numeric in the Field type list box.

5	Click Settings to customize the field.

Tips

To get information on options in the Settings dialog box, click [image], then click the option.

Use the Alpha/Numeric field type to change the way text looks or behaves in fields that use numbers and letters.  Alpha/Numeric fields are ideal for displaying titles, names, address information, numbers, or other text. For example, a Social Security Number field might have a format template of "###-##-####" so that the numbers you type in the field are arranged into the correct format.  Pound signs are replaced with the characters or digits that you type in the field while other characters (such as hyphens) are placed between the numbers.

Related Topics

About Field Properties


To view an alphabetized list of objects
To view an alphabetized list of objects,

1	Click Tools [image] Alphabetic Index.

2	Select the category with objects you want to list.

3	Select the letter from the vertical list of alphabet letters or type the object's name (last name first) in the Objects in category text box .

4	Select the desired object from the list box, then click Add to View.

5	Click Close when you are finished adding objects.

Tips

To get information on options in this dialog box, click [image], then click the option.

Related Topics

About Finding Objects and Files


To autodial long distance with a calling card
To autodial long distance with a calling card,

1	Click Edit [image] InfoCentral Preferences [image] Telephone.

2	Make sure the Country and Area/city code text boxes are correct for your dialing area.

3	Click the Enabled check box in the For long distance or calling card calls group box.

4	Type your calling card's access number or the 800 number you use with your credit card in the Access # field.

Tips

To get more information on options in this dialog box, click [image], then click the option.

InfoCentral* supports only those calling cards that call an Access number.  For those that begin with 0 and drop the Country Code, InfoCentral does not automatically do that for you.

If your card number is always entered after the phone number is dialed, then type it in the Card # text box.  If the card number is typed before the phone number is dialed, then include it as part of the Access #.  When dialing long distance numbers, InfoCentral dials the Access number first, the phone number, and then the Card number.

Related Topics

About Telephone Preferences


To attach a memo
To attach a memo,

1	Click Object [image] Attach Memo.

2	Type the memo.

3	Click Date/Time if you want to automatically insert the current date and time in the text of the memo.

4	Click Clear if you want to delete the contents of the memo screen.

Tips

When an object has a memo attached to it, a memo icon appears next to it.  You can attach memos to filenames, drivenames, and folder objects as well as other types of objects.

Related Topics

About Notes and Memos


To create or edit a calculation field
To create or edit a calculation field,

1	Select an object in the Outline or Calender View.

2	Click Object [image] Information.

3	Right-click the name of the field above the location where you want to add the field, then click Add New Field, or right-click the name of the field you want to edit, then click Field Properties.

4	Type a name for the field, then click Calculation in the Field type list box.

5	Click Settings, then type the formula you want calculated in the field when you add an object with this field.

Tips

To get information on options in the Settings dialog box, click [image], then click the option.

Use a Calculation field to create a formula that is then calculated in a filed.  The formula you create can include field names and system variables, and cannot exceed 128 characters.  Click here [image] for an example of a Calculation field formula.

About Field Properties


To calculate the number of days between two dates
To calculate the number of days between two dates,

1	Click Tools [image] Date Difference.

2	Type the Beginning Date and the Ending Date, then press the Tab key.

Tips

You can also enter a Beginning Date or an Ending Date, type a number in the Days Difference text box, then press Tab. For example, if you enter 1/5/94 as a Beginning Date and 500 in the Days Difference text box, then press Tab, 05/20/95 appears in the Ending Date text box.

Related Topics

Using the Calendar


To create an import file
To create an import file,

1	Create an import using a text editor, such as Windows Notepad, or generate an import file from your database.

Tips

InfoCentral* accepts comma and tab delimited ASCII import files only.  Check your database, spreadsheet, or PIM  documentation for information on how to export records in comma or tab delimited format.

The following is an example of a line of text from comma and space delimited import file:  Marc Sabatini, Atlantic Metals, President, 4545 Main Street.  Note that the first two fields contain objects, the third contains a connection description, and the last contains object information.

Related Topics

About Importing Data into an iBase


To use the Go To features in the Calendar View
To use the Go To features in the Calendar View,

1	Click Edit [image] Go To.

Related Topics

About Go To Features in the Calendar View


To go to today's date in the Calendar View
To go to today's date in the Calendar View,

1	Click Edit [image] Go To [image] Today.

Tips

You can also click View [image] Today.

Related Topics


To write a note in the Calendar View
To write a note in the Calendar View,

1	In the Calendar View, click the date you want.

2	Click the Notes text box, then type a note.

Related Topics

About Notes and Memos


To change the Calendar preferences
To change the Calendar preferences,

1	Click Edit [image] InfoCentral Preferences [image] Calendar.

2	Specify a Beginning time, Ending time, and an Interval of 15, 30, or 60 minutes.

3	Click OK.

Tips

Use Calendar Preferences to change the time range and interval for the Calendar Day and Week views, and for Today's Schedule when you display it in the Outline View.

You don't have to type the entire beginning or ending time.  For example, type 10a for 10:00 am or 7p for 7:00 pm.


To connect objects to objects on other tabs
To connect objects to objects on other tabs,

1	Select an object.

2	Click Object [image] Connect Multiple.

3	Click another tab, find the object you want to connect to, then double-click the object.

Tips

Note that when Connect mode is on, the mouse pointer has the Connect icon [image] underneath it.

If you want to stop making connections or turn the [image] icon back to the regular mouse pointer, press the ESC key on your keyboard.

Related Topics

About Connecting Objects


To go to the last Calendar View you had displayed
To go to the last Calendar View you had displayed,

1	Click View [image] Previous View.

Related Topics

About Go To Features in the Calendar View


To select an import file
To select an import file,

1	Click File [image] Import [image] Data.

2	Select an import scenario from the Import scenario list box, or type a new scenario name in the Import Scenario text box, then click New Scenario.

3	Select the import file you want to use in the Import: Import File dialog box, then click Open.

Tips

You can click the Files of type drop-down list to quickly list all files in the current folder that are comma-separated ASCII or tab-separated ASCII (.TAB) files.

Related Topics

About Importing Data into an iBase


To insert a date in the object information dialog box
To insert a date in the object information dialog box,

1	Select an object.

2	Click Object [image] Information.

3	Click [image] next to the date field you want.

4	Click the date you want to insert into the date field.

Tips

To get information on options in this dialog box, click [image], then click the option.

Related Topics

Using the Calendar


To change the Calendar view
To change the Calendar view,

1	In the Calendar View, click the View menu.

2	Select Day View, Week View, Month View, or Year View.

Tips

Use the Calendar Day, Week, and Year Views to look at your schedule from different viewpoints.

Using the Calendar


To create or edit a category
To create or edit a category,

1	Click Edit [image] Categories.

2	Type a new name in the Select category text box, or select a name from the list.

3	Click New Category to create or add a category, or click Category Setup to edit an existing category.

4	Select a category type and display color, then click Make Default to use the current preferences whenever you create a new category of the same category type.

Tips

You cannot change the category type for an existing category.  If you delete a category, any objects within the category are also deleted.

Any time an object in the selected category appears in the object list, the object will display in the color you select here.

If you check Private category and set a password, you will need to type a password when you start InfoCentral* to access the category options.

You can use the Shred private information check box on the Housekeeping dialog box to permanently delete all objects marked "Private."

Related Topics

About Adding Objects


To move a text box or field in the Object Information dialog box
To move a text box or field in the Object Information dialog box,

1	Select an object.

2	Click Object [image] Information.

3	Select the text box or field you want to move.

4	Click Field Setup, then click Move.

5	Select Move Field.

6	Use the Up and Down Arrow keys to select another location for the field.

7	Press Enter.

Related Topics

About Adding Objects


To change the viewing date
To change the viewing date,

1	Click Edit [image] InfoCentral Preferences [image] Viewing Date.

2	Type the new date or click Today to set the viewing date to the current date.

Tips

Use Change Viewing Date to specify the date that is used when displaying connection descriptions.

Related Topics


To check in a remote iBase
To check in a remote iBase,

1	Click File [image] iBase Management [image] Check In.

2	Specify the folder and filename of the remote iBase*.

3	Click OK.

Related Topics

About Remote iBases


To check in a remote iBase that has been changed
To check in a remote iBase that has been changed,

1	Click File [image] iBase Management [image] Check-In.

2	Specify the folder and filename of the remote iBase*, then click OK.

3	Select the options you want.

Related Topics

About Remote iBases


To check out a remote iBase
To check out a remote iBase,

1	Click File [image] iBase Management [image] Check-Out iBase.

2	Type your name, then type the complete path and name for the remote iBase*.

3	Click OK.

Related Topics

About Remote iBases


To create or edit a check box field
To create or edit a check box field,

1	Select any object in the Outline or Calendar View.

2	Click Object [image] Information.

3	Right-click the name of the field above the location where you want to add the field, then click Add New Field, or right-click the name of the field you want to edit then click Field Properties.

4	Type a name for the field, then click Check Boxes in the Field type list box.

5	Click Settings to customize the field.

Tips

To get information on options in this dialog box, click [image], then click the option.

Use Check Box fields to set up selectable options in the Object information dialog box.  For example, suppose you want to note the favorite ice cream of all the people in your iBase*.  You could set up a check box for each popular flavor, then select those flavors that apply to a given person.

Related Topics

About Field Properties


To clear a single object and its displayed connections
To clear a single object and its displayed connections,

1	Select the object you want to clear.

2	Click List [image] Clear Line.

Tips

If you clear objects by mistake, you can choose Undo Clear from the Edit menu.  This will replace any items that have been removed.

Related Topics

About Clearing Objects


To autodial long distance from the office with a calling card
To autodial long distance from the office with a calling card,

1	Click Edit [image] InfoCentral Preferences [image] Telephone.

2	Make sure the Country and Area/city code text boxes are correct.

3	Click Enabled in the To access an outside line group box.

4	Type the numeric sequence required to get the outside line in the First dial text box.

5	Type the prefix number in the Internal PBX prefix of text box and the number of digits you want dialed in the Dial last Digits text box.

6	Type your calling card's access number or the 800 number you use with your credit card in the Access # field.

Tips

To get more information on options in this dialog box, click [image], then click the option.

Many PBX systems require you to dial a 9 to get the outside line.  For example, type 9, (the number 9 plus a comma) in the First dial text box. Commas are interpreted as pauses, which often makes the interface between modem and PBX work better.

If the card number is always entered after the phone number is dialed, then type it in the Card # text box.  If the card number is typed before the phone number is dialed, then include it as part of the Access #.  As a general rule, using the calling card is enough for accounting and an additional accounting code is not necessary.  Telephone options are used in the following order when dialing a long distance number: First Dial, Access #, Country Code, Area/City Code, The Phone Number (from Object Information), Card #, Account #.

Related Topics

About Telephone Preferences


To hide the selected object's connections
To hide the selected object's connections,

1	Select an object.

2	Click List [image] Collapse.

Tips

You can also click [image] next to the object to hide a connection.

Use Collapse to hide all connected objects and files displayed beneath an object.  Use Collapse All if you want to hide all subordinate objects.

Related Topics


To connect multiple objects
To connect multiple objects,

1	Select an object.

2	Click Object [image] Connect Multiple.

3	Double-click the object you want to connect to the object you selected in step 1.

4	Select the desired connection description, then click OK.

5	Click Yes to continue connecting objects.

Tips

If the description you want is not displayed, click New Description and enter the description you want.

If you want to stop making connections or turn the [image] icon back to the regular mouse pointer, press the ESC key on your keyboard.

Related Topics

About Connecting Objects


To connect objects
To connect objects,

1	Select an object.

2	Click Object [image] Connect.

3	Select the category type of the object you want to connect to the object you selected in step 1.

4	Enter the name of the object you want to connect to in the Object Name text box, then click Connect.

5	Select or create a connection description, then click OK.

6	If necessary, specify starting and ending dates for the connection.

Tips

You can skip steps 1-4 above by clicking an object, holding down your mouse key, and dragging your mouse pointer to another object.

Note that when Connect mode is on, the mouse pointer has the Connect icon [image] underneath it.

If you want to stop making connections or turn the [image] icon back to the regular mouse pointer, press Esc on your keyboard.

If the description you want is not displayed, choose New Description, type the new description, then click OK.

Related Topics

About Connecting Objects


To create or edit a connection description
To create or edit a connection description,

1	Select an object.

2	Click Object [image] Connect.

3	Select the category type of the object you want to connect to the object you selected in step 1.

4	Enter the name of the object you want to connect to in the Object Name text box, then click Connect.

5	Select a connection description from the list box, then click Description Setup; or click New Description if you want to create a new description.

6	Type a new description or modify the existing one.

Tips

You can skip steps 1-4 above by clicking an object, holding down your mouse key, and dragging your mouse pointer to another object.

If the Connection Description Setup dialog box contains only one text box, you are creating or editing a one-way connection.  Two text boxes indicate a two-way connection.

Click Make Default if you want to use the current field setup as the default field setup for the new connections between objects of the type specified in the Connection Description Setup.

Related Topics

About Describe Connection


To change the appearance of a text box or field name
To change the appearance of a text box or field name,

1	Right-click the name of a text box or field in the Object Information dialog box.

2	Select Field Properties.

3	Click Select.

4	Select the options you want.

Related Topics

About Object Information


To create or edit a connection field
To create or edit a connection field,

1	Select any object in the Outline or Calendar View.

2	Click Object [image] Information.

3	Right-click the name of the field above the location where you want to add the field, then click Add New Field, or right-click the name of the field you want to edit then click Field Properties.

4	Type a name for the field, then click Connection in the Field type list box.

5	Click Settings to customize the field.

Tips

To get information on options in the Settings dialog box, click [image], then click the option.

About Field Properties


To change connection preferences
To change connection preferences,

1	Click Edit [image] InfoCentral Preferences [image] Connections.

2	Select the check boxes for those objects that you want to be prompted for.

3	Select the last two options if you want to be prompted to connect a new object to existing objects and if you want to group connections by Person, Organization, Place/Thing, or Event.

4	Click OK.

Related Topics

About Connecting Objects


To change or create a description that connects two objects
To change or create a description that connects two objects,

1	Click Edit [image] Connections.

2	Click the two object category types you want to create a connection description for.

3	Click OK.

Tips

Use Connection Setup to select the two category types you want to create or edit a connection description between, to delete a connection description, or to view the setup of an existing connection description.

Related Topics

About Connecting Objects


To use the trash can
To use the trash can,

1	Click Object [image] Trash Can.

2	To restore an item to the object list, highlight the item you want, then click Undelete.

3	To empty the trash can, click Empty Trash, then click Proceed.

Tips

When you empty the trash, InfoCentral* performs housekeeping on the iBase*.  A dialog box will appear and display the approximate amount of time it will take to complete the housekeeping.

Related Topics


To copy a file
To copy a file,

1	Select a file object.

2	Click Object [image] File Objects [image] Copy.

3	Specify the folder where you want to copy the file.

Related Topics

About Working with File Objects


To copy an object
To copy an object,

1	Select an object.

2	Click Edit [image] Copy.

3	Click the object properties you want to copy to the Windows Clipboard, then click OK.

4	Position the insertion point where you want to insert the object, then click Edit [image] Paste.

Related Topics

About Cut, Copy, Paste


To create a folder
To create a folder,

1	Click Object [image] File Objects [image] Create Folder.

2	Type the name of the new folder in the New folder name text box.

Related Topics

About Working with File Objects


To add a description to a related file object
To add a description to a related file object,

1	Click Object [image] Create Related File.

2	Select a file type from the list, then click OK.

3	Enter a path and filename in the Filename text box.

4	Type a description in the Description text box.

Tips

Use Create Related File if you want a description to appear next to a related file object in addition to the file's regular information.  For example, if the File type is Letter, you could describe it as "Letter to Mom and Dad."

About Creating Related Files


To use advanced options for creating a related file
To use advanced options for creating a related file,

1	Select an object.

2	Click Object [image] Create Related File.

3	Select a file type, then click New Type or Type Setup.

4	Verify or re-specify the type of the file in the File Type text box.

5	Select an application from the Windows Application drop-down list.

6	Select a connection description from the Connection Description drop-down list.

7	Click Advanced, then select the options you want.

Tips

Use Advanced File Type Setup to customize the way a related file is created when your application starts.  If you specify a prototype (or template) filename, you will need to alter the keystrokes you send to the application.  Click here [image] for more information.

To get more information on options in this dialog box, click [image], then click the option.

Related Topics

About Creating Related Files


To create or edit a file type for creating a related file
To create or edit a file type for creating a related file,

1	Select an object.

2	Click Object [image] Create Related File.

3	Select a file type, then click Type Setup; or click New Type, type a name for the new type of file, then follow the prompts for creating a new file type.

4	In the File Type Setup dialog box, verify or re-specify the type of file, then select an application from the Windows Application drop-down list.

5	Select a connection description from the Connection Description drop-down list.

6	Click Prompt for related person/organization if you want to be prompted to include the information from related people or organizations during the creation of a related file.

7	Click Use Windows long filenames if you want to use long filenames for your related files.

Tips

A related file type is the set of instructions that is sent to an application when it starts to create a related file.  Use File Type Setup to create, edit, or delete a related file type.

If the connection description you want does not appear in the list, select {New Description}, click OK, type the new description, then click OK again.

To get information on other options in this dialog box, click [image], then click the option.

Related Topics

About Creating Related Files


To quickly insert pre-defined text for a related file
To quickly insert pre-defined text for a related file,

1	Select the object you want to create a related file for.

2	Click Object [image] Create Related File.

3	Highlight the Related File type that you want to use, click Type Setup or New Type, then click Default Text.

4	Click the Description, Address Block, or Standard Letter, or Field Object buttons to quickly insert pre-defined text and variables.

Tips

To get more information on options in this dialog box, click [image], then click the option.

Related Topics

About Default Text Setup


To include a related person or organization
To include a related person or organization,

1	Select a Person or Organization object.

2	Click Object [image] Create Related File.

3	Highlight the related file type that you want to use to create the related file.

4	Click Type Setup.

5	Select Prompt for related person/organization, make any other settings you want for the related file type, then click OK.

6	Click OK on the Create Related File dialog box.

7	Click Select a Related Object in the Select an object list box, then click OK.

8	In the Outline view, double-click the object you want to extract information from.

9	Type a filename and description for the related file, then click OK.

Tips

Use Create Related File: Select Object if you are attaching a document to an organization or a person and you want to extract information from related persons or organizations to insert in a related file.

To extract information from related persons or organizations into a related file, make sure the Prompt for related person/organizations option in the File Type Setup dialog box is turned on.  If you have selected this option previously, you will not have to repeat steps 4 and 5 above.

You can select No Related Object in the Select an object list box in place of step 7 if you do not want to include a related person or organization with your related file.

Related Topics

About Creating Related Files


To customize a menu hot key
To customize a menu hot key,

1	Click Edit [image] InfoCentral Preferences [image] Menus [image] Customize Hot Key.

2	Type the key.

3	Click OK.

Tips

Don't map the Hot Key function to a key that has already been assigned a shortcut key function.  Check the settings in the Assign Accelerator Key dialog box to see which keys have been used already.

If you want to assign the Hot Key to another function key, you must type the name of the key enclosed in braces, for example {F12}.  If you want to assign the Hot Key to a non-function key, you can press that key.  Use the plus sign to use the Shift or Control keys.  For example, {Ctrl+F12} or {Shift+F12}.  Shift will only work with valid ASCII characters such as * or #.

Related Topics


To move an object
To move an object,

1	Select an object

2	Click Edit [image] Cut.

3	Position the insertion point where you want to insert the object, then click Edit [image] Paste.

Related Topics

About Cut, Copy, Paste


To create or edit a date field
To create or edit a date field,

1	Select an object.

2	Click Object [image] Information.

3	Right-click the name of the field above the location where you want to add the field, then click Add New Field, or right-click the name of the field you want to edit then click Field Properties.

4	Type a name for the field, then click Date in the Field type list box.

5	Click Settings to customize the field.

Tips

To get information on options in the Settings dialog box, click [image], then click the option.

You can specify a date in any date field that is a certain number of days before or after the current date by using d a for days ago, d for days in the future, m a for months ago, m for months in the future, y a for years ago, yes for yesterday's date, t for today, and to for tomorrow.  For example, if you type 65 d a in a date field, InfoCentral inserts a date 65 days before the current date.  5 m would display a date five months from the current date. -2 d would display the day two days ago.  You must type lowercase letters.

Related Topics

About Field Properties


To set the dates for daylight saving time
To set the dates for daylight saving time,

1	Click Edit [image] InfoCentral Preferences [image] Date/Time [image] Daylight Saving Time.

2	Specify the Start and Stop date for the time changes.

Tips

If you live in an area that does not have daylight saving time, you can specify the same date in Start and Stop Date text boxes.  If you type a space, the daylight saving time for your area will be used.

Related Topics


To delete a line on a pull-down menu
To delete a line on a pull-down menu,

1	Highlight a menu item that has a separator above or below it.

2	Press the Customize Menu Hot Key (F12).

3	Select Delete the Adjacent Ruled Separator.

4	Select Previous Line or Next line, depending on where the separator is in relation to the menu item, then click OK.

About Delete Menu Line


To delete a folder
To delete a folder,

1	Select a folder object.

.	2	Click Object [image] File Objects [image] Delete Folder.

3	Make sure you want to delete the folder, then click Delete.

Tips

Folder objects have a [image] icon next to them.

Related Topics

About Working with File Objects


To delete a field from the Object Information dialog box
To delete a field from the Object Information dialog box,

1	Select an object or connection.

2	Click Object [image] Information.

3	Select a text box or field in the Object Information or Connection Information dialog box.

4	Right-click, then select Delete.

Related Topics

About Adding Objects


To delete a file
To delete a file,

1	Select a file object in the Outline view.

2	Click Object [image] Delete.

3	Click Delete it Permanently From the Disk if you want to delete the file from disk, or click Its Connection to [object] if you want to delete the file's connection to the object it is currently attached to but you want to leave the file on disk.

Tips

File objects have a [image] icon next to them.

Related Topics

About Working with File Objects


To delete an object or connection
To delete an object or connection,

1	Select the objects or connection descriptions you want to delete.

2	Click Object [image] Delete.

3	Click Delete.

Tips

Use Delete Connection to delete the currently selected connection description in the Outline view.  Deleting a connection only unconnects two objects; it does not delete the connection description.

Related Topics


To describe a connection
To describe a connection,

1	Select an object.

2	Click Object [image] Connect.

3	Select the category type of the object you want to connect to the object you selected in step 1.

4	Enter the name of the object you want to connect to in the Object Name text box, then click Connect.

5	Click a one-way or two-way connection description from the list box.

6	Click New Description to create a new description for the connection, or click Setup Description to edit an existing description.

Tips

You can skip steps 1-4 above by clicking an object, holding down your mouse key, and dragging your mouse pointer to another object.

If available, you can click Delete to delete the category. If you delete a category, all objects in that category are also deleted.  You can also click Add to View to display all objects with the selected category.

Related Topics

About Describe Connection


To set up an initial value calculation in a field
To set up an initial value calculation in a field,

1	Select an object.

2	Click Object [image] Information.

3	Right-click the field you want to edit, click Field Properties, then click Settings.

4	Type the function or variable you want in the Initial value calculation field.

Tips

Use Initial value calculation to calculate a value in a field when you click a field or when you press Tab to exit the field. For example, suppose you set up an initial value that automatically inserts today's date into the date field of a Meeting object.  The date will remain in the field the next time you view the field.

You can use Initial value calculations in all file types except Connection and Group Title.

Make sure that the Initial value calculation does not conflict with the other field properties such as Template format, Valid range, and Entry options.  For example, do not use the Carry forward option and Initial value calculation at the same time.

Related Topics

About Field Initial Value Calculation


To autodial in-area toll calls
To autodial in-area toll calls,

1	Click Edit [image] InfoCentral Preferences [image] Telephone.

2	Click the Enabled check box in the In-Area Toll Calling group box.

3	Type the local prefixes (three digits) in the Non-Toll prefixes text box, separating each number with a comma (not a comma and a space), then click OK.

Tips

To get more information on options in this dialog box, click [image], then click the option.

Related Topics

About Telephone Preferences


To use text in initial value fields
To use text in initial value fields,

1	Select an object.

2	Click Object [image] Information.

3	Right-click the field you want to edit, click Field Properties, then click Settings.

4	Type the text (enclosed in quotes) in the Initial Value Calculation text box that you want to appear in the field every time an object is created, then click OK.

Tips

You can have a field automatically filled in with text every time an object is added as long as you enclose the text in quotes in the Initial value calculation text box.  For example, if you type "San Francisco" in the Initial value calculation text box, the field will contain San Francisco.

Related Topics

About Field Initial Value Calculation


To use information from other fields
To use information from other fields,

1	Select an object.

2	Click Object [image] Information.

3	Right-click the field you want to edit, click Field Properties, then click Settings.

4	Type the information from other fields that you want to include in the field you're working on, then click OK.

Tips

You can use the information from other fields in an Initial value calculation by using the field name as a variable name.  You can also combine information from more than one field to determine what automatically appears in a Calculation or Initial value Calculation field.

Click here [image] for an example of using information from other fields in the Initial value calculation field.

Related Topics


To change the appearance of the InfoCentral desktop
To change the appearance of the InfoCentral desktop,

1	Click Edit [image] InfoCentral Preferences [image] Display.

2	Select the options you want.

Tips

To get information on options in this dialog box, click [image], then click the option.

Related Topics


To duplicate an object that already exists in the iBase
To duplicate an object that already exists in the iBase,

1	Click Object [image] Add.

2	Select an object category from the Category name list.

3	Type the name of an object that already exists in the New Object Name text box.

4	Click Add Anyway to add the object.

Tips

You can click Edit in the Duplicate Record dialog box if you want to make a copy of an object but change a few items in the Object Information dialog box.

Related Topics

About Duplicate Record


To use the elapsed timer
To use the elapsed timer,

1	Click Tools [image] Elapsed Timer [image] Start/Stop.

Tips

Use the Elapsed Timer to time things like phone calls or to keep track of how long you work on a project.  The timer is located in the lower-right corner of the window.

Click Tools [image] Elapsed Timer [image] Start/Stop when you want to stop the timer.

Click Tools [image] Elapsed Timer [image] Reset to reset the timer to 00m00s. You can also start and stop the timer by clicking the timer display.  Double-click the  timer display to reset it.

Note that the timer changes colors when it is running, stopped, or reset.  The "m" stands for minutes; the "s" for seconds.

Related Topics


To show a selected object's connections
To show a selected object's connections,

1	In the Outline view, select an object with connections (these objects have a [image] key on the left of the text).

2	Click List [image] Expand.

Tips

You can also click [image] next to the object to expand and collapse object connections.

Use Expand to display an object's subordinate objects and related files.  Use Expand by Type to expand a main-level heading according to the People, Organizations, Places, Things, Events, and File categories.

Related Topics


To create an export scenario
To create an export scenario,

1	Click File [image] Open, select the iBase that contains the information you want to export, then click Open.

2	Click File [image] Export [image] Data.

3	Type a new name in the text box, click New Scenario, then click Add.

4	Select the category that contains the objects you want to export. For example, if you want to export the names of people, select Person from the list. Click OK.

5	Select a second category. Objects in the second category will be exported only if they are connected to the objects in the first category. Then click OK.

6	Select All Connections from the list, then click OK.

7	Type a name for the export file in the text box. Notice the folder where it is being saved. Then click OK.

8	Select the fields (like First Name, Address 1, Telephone, and so on) that contain the information you want to export and drag them to the Fields to be exported list box; or click All Fields to export all the fields in the list. Click OK.

9	Read the information about the export summary, then click Begin Export.

Tips

InfoCentral saves your choices in Steps 4-8 so you can use them again. They're saved as an export scenario, which you named in Step 3. So the next time you want to export these same categories of information, simply select this export scenario.

You can create an export scenario for every need. For example, create one to export names and addresses of friends, one to export names and phone numbers of businesses, and so on.

The export scenario stores the information you are exporting in a file. If you use an export scenario more than once, and you want to save the information from the previous export, click Rename to save the new information to a different file.

You can use an export scenario only in the iBase where it was created.

Related Topics

About Exporting Information from InfoCentral to Another Application


To select a second category to export
To select a second category to export,

1	Select a category from the list that contains the information you want to export, then click OK.

Tips

Not all objects from the category you select here will be exported. They must be connected to the category you selected in the previous dialog box.

This dialog box appears because Include a connected category was selected in the previous dialog box. If you do not want to export information from a second category, click Go Back and deselect Include a connected category. You can also click Go Back and change your first selection.

Click Include former/future connections if you want to export connections with time sensitive information. For example, if the date in a Start Date field is two weeks from now (like a new hire) or an End Date has passed (like a termination of employment), you can still export that connection.

Related Topics

About Selecting a Category to Export


To select a category you want to export
To select a category you want to export,

1	Select a category from the list that contains the objects you want to export, then click OK.

Tips

Select Include a connected category if you want to export information from a second category. Be aware that only objects from the second category that are connected to the first category will be exported. Deselect it if you want to export from only one category.

Select Export objects in current view only if you want to export only objects that appear on the screen and that belong to the category(s) you select. Deselect it if you want to export objects from the entire iBase.

Related Topics

About Selecting a Category to Export


To add a template format in a text box or field
To add a template format in a text box or field,

1	Select an object.

2	Click Object [image] Information.

3	Click the text box or field you want to edit, then click Setup Field.

4	Click Field Properties, then click Settings.

5	Type the template format in the Template format text box.

Tips

Use Template format to define how characters entered in a field are to be automatically reformatted.  Leave this text box empty if you want the format of characters to remain as they are entered.

Click here [image] for examples of template formats.

Related Topics


To select export fields
To select export fields,

1	Select a field from the iBase* fields list box, then drag and drop it into the Fields to be exported list box.

2	Repeat Step 1 until all the fields you want to export appear in the Fields to be exported list box, then click OK.

Tips

You may need to scroll to see the entire list in the iBase fields list box.

Click All Fields to move the entire list of iBase fields to the Fields to be exported list box. Click Reset to clear the Fields to be exported list box.

Click the Browse records arrows to see the different objects you are exporting.

Export only the fields you want; you do not have to drag all the fields to the Fields to be exported list box. The order in which you drag them over is the order in which the information will appear in the export records.

Related Topics

About Export Fields


To quickly find people, places, or things
To quickly find people, places, or things,

1	Click Find [image] FastFind*.

2	Type a name of an object in the Find text box.

3	Click Find All to find all objects in your iBase* that match the name you typed in step 2.

Tips

You can abbreviate the objects you want to find.  Type joh sm to find John Smith. Type info to find Corel InfoCentral*.  Type 1/1/95 to list the Today's Schedule for New Year's day 1995.

Click Find People, Organizations, Places/Things, or Find Events to narrow the search to a particular class of objects.

Related Topics

About Finding Objects and Files


To customize FastFind* preferences
To customize FastFind* preferences,

1	Click Edit [image] iBase Preferences [image] FastFind.

2	Select how you want to be notified when FastFind* does not find a match.

3	Select the options you want.

Tips

Use FastFind Preferences to specify how you are notified of the results of a FastFind search.  You can also click Find [image] FastFind [image] Preferences to get to this dialog box.

To get information on options in this dialog box, click [image], then click the option.

Related Topics

About Finding Objects and Files


To create or edit a field
To create or edit a field,

1	Select an Object.

2	Click Object [image] Information.

3	Right-click the name of a text box or field.

4	Click here [image] to choose an option.

Related Topics


To select a field type to create or edit
To select a field type to create or edit,

1	Select an object.

2	Click Object [image] Information.

3	Right-click the field whose settings you want to edit, then click Field Properties.

4	Type a new name in the Field name text box or select a field from the Field type list box.

Tips

Click here [image] to get information about the different field types.

Related Topics


To restore a deleted text box or field
To restore a deleted text box or field,

1	Select an object.

2	Click Object [image] Information.

3	Select a text box or field; the restored field will appear immediately below the text box you select.

4	Click Field Setup, then click Field Trash Can.

5	Select the field you want to restore, then click Undelete.

Related Topics

About Adding Objects


To change the way files are displayed and sorted in the Outline View
To change the way files are displayed and sorted in the Outline View,

1	Click Edit [image] iBase Preferences [image] File Display Format.

2	Click Clear if you want to remove the current order.

3	Select the check boxes in the order that you want file information displayed and sorted.

Related Topics


To change the attributes of a file
To change the attributes of a file,

1	Select a file object.

2	Click Object [image] File Objects [image] Attributes.

3	Change the file name, location, and attributes for the file.

Tips

To get information on options in this dialog box, click [image], then click the option.

File objects have a [image] icon next them.

Related Topics

About File Properties


To find objects by category
To find objects by category,

1	Click Find [image] FastFind [image] By Category.

2	Select a category from the Select category list box.

3	Select Find All to find all objects in the category you selected.

Tips

Use Find by Category to find objects of a particular category.  For example, you can find all objects in the "Hotel Chain" category, or just those in the same category that start with the letter "m."

You can also click Find [image] FastFind*, type the text in the Find text box that you want to include in the search, then choose By Category.  If you do this, choose Find instead of Find All to find all objects that match the category and contain the text as the first letter.

Related Topics

About Finding Objects and Files


To find objects by their connections
To find objects by their connections,

1	Click Find [image] Find-By-Connection.

2	Click the object categories that define the one-way or two-way connections you want to find, then click OK.

3	Select a connection description from the list box.

4	Click Add to View to list those connections that are used with objects in your iBase*.

Tips

Use Find-By-Connection to find objects according to the connections between them.  For example, if you knew that an object used the connection "Employee" but you couldn't remember the name of the object, you could use Find-By-Connection to find the object.

Related Topics

About Finding Objects and Files


To find objects by the information they contain
To find objects by the information they contain,

1	Click Find [image] Find-By-Example.

2	Double-click the category you want.

3	Type the word(s) contained in the objects that you want to search for, then click OK.

Tips

To get information on options in this dialog box, click [image], then click the option.

Use Last Query to repeat the search you performed last time.

Related Topics

About Find-By-Example


About Find-By-Example

Use Find-By-Example to search for objects that share similar information in a specific Object Information field.  Those object that match the search criteria you specify are appended to the Outline View.  You cannot search for information contained in Group Title fields.  For example, the bar labeled "Home Address" above the address fields in not searchable.

Date Range Search Examples

Searching for Telephone Numbers

Searching Numeric Fields

Searching Text Fields

To find objects by the information they contain

Using Logical and Relational Operators

Using Logical Operators

Using Relational Operators

Using the Asterisk Wildcard Character

Related Concepts


To view all objects in main level format
To view all objects in main level format,

1	Click List [image] Flatten Outline.

2	To return to the view before flattening the outline, click Edit [image] Undo Flatten before performing any other actions.

Tips

You can also click [image] next to an object to display connections.

Related Topics


To quickly select a different object in a list of objects
To quickly select a different object in a list of objects,

1	Click Edit [image] Go To.

2	Select the Go To option you want.

Related Topics

About Go To


To go to any date
To go to any date,

1	In Calendar View, click View [image] Go To Date.

2	Specify a date in the Date text box.

Related Topics

About Go To


To create or edit a group title field
To create or edit a group title field,

1	Select any object in the Outline or Calender view

2	Click Object [image] Information.

3	Right-click the name of the field above the location where you want to add the field, then click Add New Field, or right-click the name of the field you want to edit then click Field Properties.

4	Type a name for the field, then click Group Title in the Field type list box.

5	Click Settings to customize the field.

Tips

To get information on options in the Settings dialog box, click [image], then click the option.

Use Group Title fields to divide and organize the Object Information dialog box with a group title pad, which can contain lines and text.  For example, above all of your address fields, you could create a group title pad such as "Home Address."

About Field Properties


To hide all objects except the selected object
To hide all objects except the selected object,

1	Select the object you want to display.

2	Click List [image] Hoist.

Tips

Use Hoist to focus on one specific object by moving it to the top of a list and clearing all other objects form the Outline View.  For example, if you had expanded several levels of objects before you found the object you wanted to view, you could use Hoist to clear the other objects and connections and move the selected object to the top of the screen.

You can choose Undo Hoist from the Edit menu to list objects as they were before they were hoisted.

Related Topics


To clear an iBase of unwanted information
To clear an iBase of unwanted information,

1	In Outline view, click File [image] iBase Management [image] Housekeeping.

2	Select one or more of the options you want, click OK, then click Proceed.

Tips

Housekeeping performs maintenance on the current iBase*, and can make InfoCentral* run faster.

Depending on the size of the selected iBase, InfoCentral can take several minutes to do a housekeeping.  You may want to use the Housekeeping feature at night or at a time when you will not be using your computer.

Related Topics

About Securing and Cleaning Up My iBase


To create, change, or remove a password
To create, change, or remove a password,

1	In Outline view, click File [image] iBase Management [image] Passwords.

2	Type the password(s) you want to assign for any or all of the access rights, then click OK.

3	Retype the highest level password that you assigned, then click OK again.

Tips

Remember the password you assign to an iBase*.  InfoCentral* cannot open the iBase if you forget its password.

If you assign passwords for Read-Only Access and Read and Write Access, Read and Write access would be the highest level password.

Related Topics

About Securing and Cleaning Up My iBase


To create or select an import scenario
To create or select an import scenario,

1	Click File [image] Import [image] Data.

2	Select an import scenario from the Import scenario list box.  You can also type a new scenario name in the Import Scenario text box, then click New Scenario.

Tips

An import scenario specifies how the information in the import file is distributed as objects and connections in your iBase*.  For example, you could specify that all text up to the first comma in each line of your import file goes to the Direct Line field on the connection between a person and an organization.  The import scenario also specifies where all the other information in each line goes.

After you have specified an import file for a scenario, that scenario will use the same file for all future imports until you specify a different file.

Related Topics

About Importing Data into an iBase


To begin an import
To begin an import,

1	Click File [image] Import [image] Data.

2	Select an import scenario from the Import scenario list box, then click OK. Or, type a new scenario name in the Import scenario text box, then click New Scenario.

3	Select the import file you want to use, then click OK.

4	Select the category or categories you want field data to be converted to during the import, then click OK.

5	Specify your preferences, then click OK.

6	Drag field items from the Field/Field Value list box (the items from your input file) and drop them in the appropriate locations in the Receiving list box.

7	Select the options you want, then click OK.

8	Read the information about the import summary, then click Begin Import.

Tips

Use Begin Import to start the import process and to evaluate how the process if going.  You can click Cancel at any time if you want to terminate the import process.

If you selected the Split each input record into two connected objects option in the Import: Receiving Category dialog box, you will need to specify the one-way or two-way connection description that connects the two categories you are importing after completing step 4 above.

Related Topics

About Importing Data into an iBase


To organize imported information into categories and connections
To organize imported information into categories and connections,

1	Click File [image] Import [image] Data.

2	Select an import scenario from the Import scenario list box, then click OK. Or, type a new scenario name in the Import scenario text box, then click New Scenario.

3	Select the import file you want to use, then click OK.

4	Select the category or categories you want field data to be converted to during the import, then click OK.

5	Specify your preferences, then click OK.

6	Drag field items from the Field/Field Value list box (the items from your input file) and drop them in the appropriate locations in the Receiving list box. Example

7	Select the options you want.

Tips

Use Import: Match Fields to translate input record data into objects, connections, and field information. The first record is the template that all records follow during the import.  If you click [image] and find that other records require a change, make the change and that record becomes the template.  Only one template is used to import all records.

If you selected the Split each input record into two connected objects option in the Import: Receiving Category dialog box, you will need to specify the one-way or two-way connection description that connects the two categories you are importing after completing step 4 above.

Related Topics

About Importing Data into an iBase


To import categories from another iBase
To import categories from another iBase,

1	Click File [image] Import [image] Structure.

2	Specify the iBase* you want to import categories from, then click OK.

3	Type the name of the category you want to import in the Category text box, or select a category from the list.

4	Click Import.

Tips

Use Import Structure to import categories and their information fields from another iBase.  You cannot import categories that already exist in the current iBase.  Only object information fields are imported.  No information (data) is imported.

Select "All Categories and Relations" from the Category list box if you want to import all the categories in the specified iBase.

Click Slip deleted files if you want InfoCentral* to ask you if you want to skip the category if the categories already exist in the current iBase.

Related Topics

About Importing an iBase


To set import preferences
To set import preferences,

1	Click File [image] Import [image] Data.

2	Select an import scenario from the Import scenario list box, then click OK. Or, type a new scenario name in the Import scenario text box, then click New Scenario.

3	Select the import file you want to use, then click OK.

4	Select the category or categories you want field data to be converted to during the import, then click OK.

5	Specify your preferences, then click OK.

Tips

If you selected the Split each input record into two connected objects option in the Import: Receiving Category dialog box, you will need to specify the one-way or two-way connection description that connects the two categories you are importing after completing step 4 above.

To get more information on options in this dialog box, click [image], then click the option.

Related Topics

About Importing Data into an iBase


To change default import connections
To change default import connections,

1	Click File [image] Import [image] Data.

2	Select an import scenario from the Import scenario list box, then click OK. Or, type a new scenario name in the Import scenario text box, then click New Scenario.

3	Select the import file you want to use, then click OK.

4	Select the category you want field data to be converted to during the import.

5	Click Split each input record into two connected objects, then click OK.

6	Select the category you want the second object imported into from the Second Category to Receive Data list box, then click OK.

7	Select the connection that describes the relationship between the objects you are importing.

Tips

Use Import: Default Connection to specify the one-way or two-way connection description that connects the two categories you are importing.  You cannot create a connection description from this dialog box.  You must select a connection description that has already been defined.

This dialog box only appears if you selected the Split each input record into two connected objects option in the Import: Receiving Category dialog box.

Related Topics

About Importing Data into an iBase


To select the first import receiving category
To select the first import receiving category,

1	Click File [image] Import [image] Data.

2	Select an import scenario from the Import scenario list box, then click OK. Or, type a new scenario name in the Import scenario text box, then click New Scenario.

3	Select the import file you want to use, then click OK.

4	Select the category you want field data to be converted to during the import.

Tips

Use Import: Receiving Category to select the categories into which you will import the record data from your import file.

If you want one piece of field data to be connected to another piece of data (for example, a person and a company), select Split Each Input Record, then click OK. For example, if you have a record that contains both a company name and an employee name, you could select this option to create two objects, the company and the employee, that are connected.  If you do not select this option, the information would be imported as one object (for instance, the company would be the object and the employee name would appear only as an information field for the company object).

Related Topics

About Importing Data into an iBase


To select the second import receiving category
To select the second import receiving category,

1	Click File [image] Import [image] Data.

2	Select an import scenario from the Import scenario list box, then click OK. Or, type a new scenario name in the Import scenario text box, then click New Scenario.

3	Select the import file you want to use, then click OK.

4	Select the category you want field data to be converted to during the import, then click OK.

5	Select the category you want the second object imported into from the Second Category to Receive Data list box.

Tips

Use Import: Second Receiving Category to select a category for import record data you plan to connect to the category you selected in the Import: Receiving Category dialog box.

Related Topics

About Importing Data into an iBase


To connect a person or place to events and tasks
To connect a person or place to events and tasks,

1	Select an event or task object.

2	Click Object [image] Information.

3	Click the [image] icon next to the Participants, Location, or Delegated To fields.

4	Click a letter to list objects of the specified type beginning with that letter.

5	Select the object you want to connect, then click [image] to move it to the list box on the left.

6	Describe how the objects you are including as participants, delegating to, or using a location are connected to the event or task.

7	Add Connection Information as necessary.

8	Select the option you want.

Tips

You can drag an object from the Outline View to the Calendar tab to create an event related to that object.  You can specify the date, time, alarm options, and connection description.  The event is displayed under the object in the Outline View as well as the Calendar View.

Click All to list all objects of the specified type.

You can select the Last, First check box to list people according to last name first.

You can select an object in the left list box, then click [image] to move it back.

Related Topics


To personalize applications for creating related files
To personalize applications for creating related files,

1	Select an object

2	Click Object [image] Create Related File.

3	Select the word processor, spreadsheet, and graphics programs you plan to use while creating related files.

Tips

Use Corel InfoCentral* Personalizer to select the applications you want to use to create related files (the files you can connect to the objects).  You can choose word processor, spreadsheet, and graphics applications the first time you use Create Related Files.  If you want to change the applications you use at a later time, click Object [image] Create Related File [image] Setup Type, then specify a new application in the Windows* application test box.

Related Topics

About Creating Related Files


To launch a program from Corel InfoCentral
To launch a program from Corel InfoCentral,

1	Highlight a pull-down menu bar item by pressing the Alt key, then use Right- and Left-arrow keys to move along the menu bar.

2	Press the Customize Menu Hot Key (F12).

3	Click Properties of this menu.

4	Click Launch this program, then click OK.

5	Enter the path and filename of the program you want to launch, then enter the working folder for the program.

Tips

Use Launch a Program to specify an application you would like to start from a menu or menu bar item.

Related Topics

About Customizing Menus


To look up area codes
To look up area codes,

1	Click Tools [image] Look up [image] Area Codes.

2	Type the country code in the Country Code text box or scroll to the desired code if you do not know the exact code.

3	Click the area code of the location you want.

Tips

If multiple area codes are used within a country or state, area codes for specific regions and cities are also listed.

If your modem is set up correctly, you can choose Dial Directory Information to dial directory assistance for the highlighted area code.

Related Topics


To look up area codes by country
To look up area codes by country,

1	Click Tools [image] Look up [image] Countries.

2	Type the name of the country you wish to find or scroll the desired country, region, or state.

Tips

Use Lookup Country to find area codes and time zone information for nations around the world.  If multiple area codes are used within a country, area codes for regions and cities are also listed.

Related Topics


To look up area codes by state
To look up area codes by state,

1	Click Tools [image] Look up [image] States.

2	Type the abbreviation for the state you wish to find, or scroll to the desired state.

Tips

Use Lookup States to find area codes and time zones for the 50 states.  Canadian provinces and U.S. territories are not included.  If multiple area codes are used within a state, area codes for specific cities are also listed.

If your modem is set up correctly, you can choose Dial Directory Information to dial directory assistance for the highlighted state.

Related Topics


To create or edit a memo field
To create or edit a memo field,

1	Select any object in the Outline or Calendar View.

2	Click Object [image] Information.

3	Right-click the name of the field above the location where you want to add the field, then click Add New Field, or right-click the name of the field you want to edit, then click Field Properties.

4	Type a name for the field, then click Memo in the Field type list box.

5	Click Settings to customize the field.

Tips

To get information on options in the Settings dialog box, click [image], then click the option.

Use Memo fields when you need to type a lot of notes about an object.  For example, you can set up a "Directions" Memo field under an address field that explains how to find a particular address.

Related Topics

About Field Properties


To customize a menu bar
To customize a menu bar,

1	Highlight a pull-down menu bar item by pressing the Alt key, then use Right- and Left-arrow keys to move along the menu bar.

2	Press the Customize Menu Hot Key (F12).

3	Click Properties of this menu to edit the currently highlighted menu bar item, or click Add New Menu to the Right or Left to add a new menu bar item to the right or left of the currently highlighted menu bar item.

4	Type a name in the Selection text box to add or edit a menu item name.

5	Select the options you want your menu item to perform.

Tips

To get more information on options in this dialog box, click [image], then click the option.

Before you customize your menu, you should copy all files in your local InfoCentral* folder with a .MNW extension to another folder for safe keeping.  This will let you restore the default menu settings.

You can click Move Menu to the Right or Left to move the menu you highlighted to the right or left on the menu bar, Delete this Menu if you want to delete the menu bar item you highlighted, or Paste in Menu last Deleted to restore the last menu bar you deleted.

Related Topics


To customize a menu
To customize a menu,

1	Highlight a pull-down menu item.

2	Press the Customize Menu Hot Key (F12).

3	Click Properties of this Menu Item to Edit the currently highlighted menu item; or click Add New Menu Item Below or Above to add a new menu item below or above the currently highlighted menu item.

4	Type a name in the Selection text box to add or edit a menu item name.

5	Select the options you want your menu item to perform.

Tips

To get more information on options in this dialog box, click [image], then click the option.

Before you customize your menu, you should copy all files in your local InfoCentral* folder with a .MNW extension to another folder for safe keeping.  This will let you restore the default menu settings.

You can click Move Menu Item Up or Down to move the menu item you highlighted up or down the pull-down menu bar, Delete this Menu Item if you want to delete the menu bar item you highlighted, or Paste in Menu Item last Deleted to restore the last menu bar you deleted.  Click Delete the Adjacent Ruled Separator if you want to remove the lines that appear above or below a menu item.

Related Topics


Searching Numeric Fields

Numeric Fields include Currency, Date, Fax Line, Modem Line, Telephone, and Time fields.  You can use relational and logical operators to search for objects with specific information in such fields.

You cannot use parentheses to group parts of the search string.  You also can't use the asterisk wildcard character for Numeric field searches.

Using Logical Operators

Using Relational Operators

Using Logical and Relational Operators

Date Range Search Examples

Searching by Telephone Numbers

About Finding Objects and Files


To change the settings for your modem
To change the settings for your modem,

1	Click Edit [image] InfoCentral Preferences [image] Modem.

2	Specify the settings you want for your modem.

Tips

If you do not have your modem set up, the first time you click this option you will need to follow the steps in the Install New Modem dialog box.

Related Topics


To move an object to another location in the list
To move an object to another location in the list,

1	Select the object you want to move.

2	Click List [image] Move Item To.

3	Click the location option you want.

Tips

File, Drive, File Mask, and Date objects cannot be moved.

Related Topics


To set non-compatible modem preferences
To set non-compatible modem preferences,

1	Click Edit [image] InfoCentral Preferences [image] Modem.

2	Click Non-Compatible, then click OK.

3	Make the settings for your modem, then click OK.

Tips

If you don't have a Hayes-compatible modem, use Non-Compatible Modem Preferences to customize InfoCentral* so it will work with your modem.  If you do have a Hayes-compatible modem, you can use Non-Compatible Modem Preferences to gain more control over your modem, or to meet special requirements.

Related Topics


To create or edit a number or currency field
To create or edit a number or currency field,

1	Select any object in the Outline or Calendar View.

2	Click Object [image] Information.

3	Right-click the name of the field above the location where you want to add the field, then click Add New Field, or right-click the name of the field you want to edit, then click Field Properties.

4	Type a name for the field, then click Currency or Number in the Field type list box.

5	Click Settings to customize the field.

Tips

To get information on options in the Settings dialog box, click [image], then click the option.

Use a Number or Currency field to include numeric values or currencies in the Object Information dialog box.  For example, suppose you want to note your employees' annual salaries.  You could set up a "Salary" field that displays a value with the currency symbol.  You can set the format of numbers, and use several types of currency symbols.

Changes you make to the currency symbol and format in the Windows* International Control Panel are not included in a Currency field's Template Format.  Such changes must be made directly in the Currency field itself.

Related Topics

About Field Properties


To add or edit information for an object or connection
To add or edit information for an object or connection,

1	Select an object or connection.

2	Click Object [image] Information.

3	Type the information you want in the appropriate fields.  You can leave fields blank if you want.

Tips

Use the scroll bar on the right of the dialog box (if available) to view more information fields.  Click the Zoom button to display only those fields that contain information.  Click Unzoom to display all fields, whether or not they contain information.

Click Field Setup if you want to edit field properties, add a new field, move fields, or delete fields.

Click [image] if you want to connect this object to another object.  Click [image] if you want to change the category type.

Related Topics

About Object Information


To connect an OLE object to an object in InfoCentral
To connect an OLE object to an object in InfoCentral,

1	Minimize InfoCentral* and start an OLE 2.0 compatible application.

2	Create a document, graphic, or other file as you normally would.

3	Copy the file to the Windows* Clipboard, then exit the application.

4	Maximize InfoCentral, then select an object.

5	Click Edit [image] Paste Special.

6	Type a description in the Description text box.

7	Click Paste (Embed) or Paste (Link).

Tips

Use Paste Special to select a specific format when you paste information from the Clipboard into InfoCentral and to describe the OLE 2.0 compatible object that you want to connect to an object in your iBase*.  You can embed the object, or you can create a paste link.

OLE objects have a [image] icon next to them in the Outline View.

Related Topics

About Cut, Copy, Paste


To launch or execute a file from InfoCentral
To launch or execute a file from InfoCentral,

1	Select a file object.

2	Click Object [image] File Objects [image] Open.

Tips

If you open a data file, the Windows* application it is associated with will open and retrieve the file.  If the file is an executable (.exe, .com, .bat), the file will execute.

Related Topics

About Working with File Objects


To insert an object that has been cut or copied
To insert an object that has been cut or copied,

1	Click the place you want the cut or copied object to appear.

2	Click Edit [image] Paste.

Related Topics

About Cut, Copy, Paste


To perform a built-in command
To perform a built-in command,

1	Highlight a menu item.

2	Press the Customize Menu Hot Key (F12).

3	Click Properties of this Menu to Edit the currently highlighted menu item, or click Add New Menu to add a new menu bar or item.

4	Click Perform a built-in command, then click OK.

5	Scroll through the list of command, then double-click the command you want the menu or menu item to perform.

Tips

Descriptions for the commands appear at the bottom of the dialog box as you scroll through the list.

Related Topics


To go to the previous Tab
To go to the previous Tab,

1	Click View [image] Previous Tab.

Related Topics


To print the Address Book
To print the Address Book,

1	Click File [image] Print [image] Addresses.

2	Type the number of copies you want in the Copies text box.

3	Select the options you want, then click Print.

Related Topics

About Printing


To access features fast through QuickMenus
To access features fast through QuickMenus,

1	Move the mouse pointer to an object, field, or connection.

2	Click the right mouse button.

3	Click the option you want.

Tips

If you have set up your mouse for left-handed use, click the left mouse button.


To print the current tab
To print the current tab,

1	Click File [image] Print [image] Current Tab.

2	Type the number of copies you want in the Copies text box.

3	Click Print.

Related Topics


To specify which address to use when printing mailing labels
To specify which address to use when printing mailing labels,

1	Click File [image] Print [image] Mailing Labels [image] Options.

2	Click Options.

3	Select the options you want.

Related Topics

About Printing


To print mailing labels
To print mailing labels,

1	Click File [image] Print [image] Mailing Labels.

2	Select the type of label you are using from the Type of label list box.

3	Click Test Print if you want to see where the labels will print on the page.

4	Click Print All Pages to print an address label for each object on the current tab.

Tips

The Test Print option prints Xs to show where lines of text appear.  It is a good idea to do a test print on a regular sheet of paper if you are not sure what type of label to select.  You can compare the test print to your labels to see if text lines are in the correct position for your labels.

If an object doesn't have an address, a label is printed with only the name of the object.

Related Topics

About Printing


To print information about an object
To print information about an object,

1	Click File [image] Print [image] Object Information.

2	If you want more than one copy, type the number of copies you want in the Copies text box.

3	Select the options you want, then click Print:

Related Topics

About Printing


To change the page layout when printing object information
To change the page layout when printing object information,

1	Click File [image] Print [image] Object Information.

2	Click Options.

3	Select the layout options you want.

Tips

To get information on options in this dialog box, click [image], then click the option.

Page in the Print odd/even group box refers to the printed page.  Because the Outline View does not indicate where a page begins or ends, pages break at the same place regardless of the Layout Size.

Related Topics


To restore the default print options
To restore the default print options,

1	Click File [image] Print.

2	Click the item you want to restore.

3	Click Restore, then click OK.

Tips

Use Restore Defaults to restore InfoCentral's default printing options after making changes.

Related Topics

About Printing


To set up the printer
To set up the printer,

1	Click File [image] Print.

2	Click the item for which you want to set up a printer.

3	Click Select.

4	Select the options to set up your printer, then click OK.

Tips

In the Calendar view, click File [image] Print Calendar in place of steps 1 and 2 above.

Related Topics

About Printing


To move a connection to the far left
To move a connection to the far left,

1	Select the connection you want to move.

2	Click List [image] Promote to Left.

Related Topics


To define the margins when printing
To define the margins when printing,

1	Click File [image] Print.

2	Click Addresses, Calendar, Current Tab, or Object Info, then click Margins.

3	Specify the desired margins in the Left, Right, Top, and Bottom text boxes.

Tips

Margins are set according to the Layout Size.

Related Topics

About Printing


To create or edit a radio button field
To create or edit a radio button field,

1	Select any object in the Outline or Calendar View.

2	Click Object [image] Information.

3	Right-click the name of the field above the location where you want to add the field, then click Add New Field, or right-click the name of the field you want to edit, then click Field Properties.

4	Type a name for the field, then click Radio Button in the Field type list box.

5	Click Settings to customize the field.

Tips

To get information on options in the Settings dialog box, click [image], then click the option.

Use Radio Button fields to set up a range of choices.  For example, suppose you want to note how expensive a restaurant is.  You could set up radio buttons for "Expensive," "Moderate," and "Inexpensive."  Only one radio button choice can be selected at a time.

Related Topics

About Field Properties


To save an iBase
To save an iBase,

1	Click File [image] Save.

Related Topics

About Saving iBases


To use a format template function
To use a format template function,

1	Select an object.

2	Click Object [image] Information.

3	Select a text box or field.

4	Click Setup Field.

5	Select Field Properties.

6	Type the format template function you want in the Initial Value Calculation text box, then click OK.

Related Topics

About Object Information


To specify which files to search for
To specify which files to search for,

1	Click Find [image] Find External Files.

2	Type the path, filename, and extension parameters in the Show files matching text box.

3	Select the options you want.

Tips

To get information on options in this dialog box, click [image], then click the option.

When you open Find External Files, the contents of the Show file matching text box reflect the object you currently have selected.  For example, if you have your C drive selected, c:\*.* will appear in the Show file matching text box.  If you have an open folder selected (such as c:\folder), c:\folder\*.* will appear.  If you selected c:\folder\file.doc in the Outline view, c:\folder\file\*.doc will appear.

Use Browse to find the files you want, or Make Default to make the current settings the default for all subsequent searches, until you change them again.

Related Topics

About Finding Objects and Files


To select a different field
To select a different field,

1	Click Setup Field from an Object Information dialog box.

2	Click Select Different Field.

3	Move the arrow keys to a different field, then press Enter.

Tips

Right-click the name of a text box or field to bring up a QuickMenu.

Related Topics

About Object Information


To select field objects for creating related files
To select field objects for creating related files,

1	Select the object you want to create a related file for.

2	Click Object [image] Create Related Object.

3	Highlight the Related File type that you want to use, click Type Setup or New Type, then click Default Text.

4	Click Field Object.

5	Select a category, then select the category field you want.

Related Topics

About Select Field Object


To select the type of object you're adding
To select the type of object you're adding,

1	Click Object [image] Add.

2	Select Person, Organization, Place/Thing, or Event.

3	Select a category from the list box.

4	Click OK.

Tips

Type a new category in the Select text box, then click New Category to create a new category or click Setup Category to edit an existing category.

Related Topics

About Adding Objects


To set an alarm
To set an alarm,

1	Select an Event, Meeting, or Appointment object.

2	Click Object [image] Information.

3	Select the Alarm Notification check boxes for the advanced warning times you want.  You can select more than one advanced warning time.

Tips

The Alarm Notification check boxes only appear in Event, Meeting, and Appointment objects if you are using one of InfoCentral's* default iBases, or in iBases created using the default iBase template.  You can create Alarm Notification check boxes of your own for any type of object by creating a check box field in the Object Information dialog box.

Related Topics


To edit File Mask Properties
To edit File Mask Properties,

1	Select a folder object that has the *.*  or *?* wildcard characters (for example, c.*).

2	Click Object [image] Information.

3	Type a short description for the drive letter, then click OK.

Tips

When you display drive letters (for example, O:\*.*) in the Outline View you may not know what the drive contains.  To make drive letters more meaningful, use File Mask Properties to attach a description to the drive file mask.  For example, if a drive contains all of your company's reports, and it is mapped to W:\*.*, type Company Reports in the Edit File Mask Properties dialog box.  Descriptions appear with the drive letter in the Outline View.

Related Topics

About Finding Objects and Files


To add an event to the Calendar View
To add an event to the Calendar View,

1	Click View [image] View Calendar.

2	Click View, then click Day View, Week View, Month View, or Year View.

3	Select the time you want to schedule an event.

4	Click Object [image] Add.

5	Select the event category you want, type a name for the event in Object name text box, then click Add New.

6	Specify information about the event.

Tips

You can drag an object from the Outline View to the Calendar tab to create an event related to that object.  You can specify the date, time, alarm options, and connection description.  The event is displayed under the object in the Outline View as well as the Calendar View.

Related Topics

About Adding Objects


To add a task object
To add a task object,

1	Click Object [image] Add.

2	Select Event from the Category name list.

3	Type a name for the event in the Object name text box, then click Add New.

4	Specify information about the task, such as a follow-up date, and a priority.

Tips

You can type notes about the task in the Notes text box.

About Adding Objects


To prioritize tasks
To prioritize tasks,

1	Select a task object.

2	Click Object [image] Information.

3	Click the priority level you want to assign to this task.

Tips

Use the task priority field to prioritize the tasks in your Calendar.  The Task Display list tasks according to the priority you select.

Related Topics

About Adding Objects


To delete a note
To delete a note,

1	In the Calendar view, highlight the note you want to delete.

2	Press the Delete key.

Related Topics

About Notes and Memos


To log a phone call
To log a phone call,

1	Select a person or organization object.

2	Click Tools [image] Telephone.

3	Click Log Call.

4	Specify information about the phone call, such as a description (for example, "Chat with My Broker"), the date of the call, and a reminder of when you need to call back.

Tips

Use Log a Phone Call to keep track of your phone calls by adding a telephone call event object.

Related Topics

About Telephone Preferences


To save a list to a tab
To save a list to a tab,

1	Select the tab where you want to save the list.

2	Use the features on the Find or Tools menus (such as FastFind*, Find-By-Example, or Alphabetic Index) to list the objects you want to display.

3	Use the features on the List menu (such as Hoist, Expand, and Collapse) until the list of objects is displayed the way you want.

4	Click Edit [image] Tab Properties.

5	Click Save View.

Tips

Don't save lists to the InfoPad. This is a good place to view object lists; or use it like a "scratch pad."

Right-click an empty tab, select Tab Properties, and create a new tab.

You can also select Always Save on the Tab Properties dialog box, which saves lists automatically when you change tabs.

Related Topics


To move a tab
To move a tab,

1	Click a tab, keeping the mouse button depressed.

2	Drag the tab and drop it in another location in the Outline View.

Related Topics


To sort a list alphabetically
To sort a list alphabetically,

1	Click List [image] Sort Alphabetically.

Tips

If you want to display the list as it was before the sort, choose Undo Sort from the Edit menu.  If you want to restore objects to their original sort order at a later time, click List [image] Restore Node Order.

Objects beginning with numbers sort at the top of the list.  Person objects sort using the last name.

Related Topics


To view information about an iBase
To view information about an iBase,

1	Click File [image] Properties.

2	Click OK to close the dialog box or click Count for a list of the total number of objects found in each object category in the current iBase*.

Related Topics

About Securing and Cleaning Up My iBase


To view the System Status
To view the System Status,

1	Click Help [image] About InfoCentral.

2	Click Status.

Tips

Use System Status to get information about the version of InfoCentral* you are using, its release date, and from which folder you are running InfoCentral.  You can also get information about your Windows configuration.

Related Topics

About InfoCentral


To select a tab from an alphabetized list of tabs
To select a tab from an alphabetized list of tabs,

1	Click View [image] Tab Index.

2	Select the tab name you want from the Tab Name list box.

3	Click OK to display that tab.

Tips

Select Properties to display that tab and view the Tab Properties dialog box.

Related Topics


To change the page layout and other options when printing a tab
To change the page layout and other options when printing a tab,

1	Click File [image] Print [image] Current Tab [image] Options.

2	Select the print options you want.

Tips

To get information on options in this dialog box, click [image], then click the option.

Page refers to the printed page.  Because the Outline View does not indicate where a page begins or ends, pages break at the same place regardless of the Layout Size.

Related Topics

About Printing


To create or edit a tab
To create or edit a tab,

1	Click Edit [image] Tab Properties.

2	Type a name for the tab in the Tab Name text box.

3	Select the tab options you want.

4	Click OK to save the new tab with the current list of objects, or click Save View to save the current list of objects regardless of the Save options you select.

Tips

To get information on options in this dialog box, click [image], then click the option.

Related Topics


To telephone people and organizations
To telephone people and organizations,

1	Select a person or organization object.

2	Click Tools [image] Telephone.

3	Select the phone number you want.

4	Click Dial to dial the number.

Tips

Use Telephone to look up phone numbers for an object.  You can also select a phone number and dial through a connected mode.  Use Telephone Preferences to set up dialing options.

The Telephone feature is only an autodialer.  It cannot be use to fax or connect your computer with another modem.  Use Modem Preference to correctly set up your computer's connection with your modem.

To properly dial international numbers, you must provide square brackets around country codes (for example, [33] 12 123 4567).

Related Topics

About Telephone Preferences


To create or edit a telephone, modem, or fax line field
To create or edit a telephone, modem, or fax line field,

1	Select any object in the Outline or Calendar View.

2	Click Object [image] Information.

3	Right-click the name of the field above the location where you want to add the field, then click Add New Field, or right-click the name of the field you want to edit, then click Field Properties.

4	Type a name for the field, then click Telephone, Modem Line, or Fax Line in the Field type list box.

5	Click Settings to customize the field.

Tips

To get information on options in the Settings dialog box, click [image], then click the option.

Use Telephone, Modem, or Fax fields to display phone numbers, modem numbers, or fax lines in the Object Information dialog box.  For example, you can create a Telephone field to list people's page numbers.

About Field Properties


To exclude certain files from a search
To exclude certain files from a search,

1	Click Find [image] Find External Files [image] Files to Skip.

2	Specify the file extensions you want to skip.

3	Click OK.

Tips

Use Files to Skip to define up to 40 file extensions to skip during a search of external files.  You can use the * and ? wildcard characters.

Related Topics

About Finding Objects and Files


To create or edit a time field
To create or edit a time field,

1	Select any object in the Outline or Calendar View.

2	Click Object [image] Information.

3	Right-click the name of the field above the location where you want to add the field, then click Add New Field, or right-click the name of the field you want to edit, then click Field Properties.

4	Type a name for the field, then click Time in the Field type list box.

5	Click Settings to customize the field.

Tips

To get information on options in the Settings dialog box, click [image], then click the option.

Use Time fields to set up a place where you can note a time in the Object Information dialog box.  You can also choose from a wide range of time formats using system time variables.  For example, you could use a Time field to record the start time of an event.

Related Topics

About Field Properties


To find files that match a specified file mask
To find files that match a specified file mask,

1	Click Find [image] FastFind* Files.

2	Using the * and ? wildcard characters, type the files, folders, and drives in the Find text box that you want to list.

3	Click Preferences to determine what happens when no files are found that meet your search requirements.

4	Click Find Files.

Tips

The found folders and files will be added as folder or file objects to your Outline View.

Related Topics

About Finding Objects and Files


To view today's schedule
To view today's schedule,

1	Click Find [image] Today's Schedule.

2	You can work with the event objects just like any other object, such as connecting them to people or organizations.

Tips

Use Today's Schedule to list the current day's schedule, follow-ups, unscheduled events, and tasks on the current tab.  If you have scheduled meetings, appointments, or events for today, they are conveniently displayed in a time outline that lets you work with them like any other object.  If you have specified today as the follow-up date for a particular person or organization, that person or organization is listed as well.  Your tasks are displayed by priority.

Highlight the day (for example, Thursday, August 18, 1994) and press Left-arrow or Right-arrow to go back a day or forward a day.  While the day is highlighted, you can right-click to display the Calendar View for that day.

Related Topics


To display or hide object connections
To display or hide object connections,

1	Select the object you want to display or hide connections for.

2	Click List [image] Toggle.

Tips

Use Toggle View to display connections to the selected object or to conceal connections to the current object.  If a connection is already displayed and you choose this option, the connection will be hidden.  If no connections are displayed, the first connection under the selected object will be displayed.

You can also select an object with connections, then press Enter.  The connections one level below the selected object are displayed.  To hide the connection, select an object with connections, then press Enter.

Related Topics


To restore a deleted file
To restore a deleted file,

1	Click Object [image] File Objects [image] Undelete.

Related Topics

About Working with File Objects


To reverse the last change made
To reverse the last change made,

1	Click Edit [image] Undo.

Tips

You can reverse many InfoCentral* commands including Cut, Delete, Find, Flatten, Hoist, Promote, Sort, Clear Line, Clear View, and other features.

Related Topics


To open a Content iBase
To open a Content iBase,

1	Click File [image] Open.

2	Double-click the iBases* folder icon.

3	Select an iBase from the list box (for example, computer.ica, consumer.ica, travel.ica, or wines.ica), then click Open.

Tips

The information in these iBases is as correct and complete as possible at the time they were created.  The information is, of course, subject to change.

About Using Content iBases


To use a template iBase
To use a template iBase,

1	Click File [image] Open.

2	Double-click the iBases* folder icon, then double-click the template folder icon.

3	Select a template iBase from the list box (auto.ica, cd.ica, contact.ica, gardning.ica, home.ica, party.ica, real_est.ica, stamp.ica, or video.ica).

4	Click Open.

Tips

You can change the template iBases to suit your needs.  You can rename the sample objects and edit the information on them to reflect real objects, or you can delete the sample objects from the iBase. You can also export the structure of the templates and import that structure into another iBase.

There are nine templates: automobile records, CD collection, contact manager, gardening, home and family records, party/wedding planner, real estate, stamp collection, and video collection.

About Using Template iBases


To go to the Calendar tab
To go to the Calendar tab,

1	Click View [image] View Calendar.

Tips

You can also click the Calendar tab at the bottom of the InfoCentral* window.

Related Topics


To edit volume properties
To edit volume properties,

1	Select a volume object (such as H: or R:)

2	Click Object [image] Information.

3	Type a description in the Description text box.

4	If you want to rename the volume, type a new name in the Name text box.

Tips

Use Drive Information to create or edit the name and description of a volume.  Click Memo if you want to attach a  memo to the currently selected volume.

Related Topics


To display specified files
To display specified files,

1	Select a folder object.

2	Click List [image] Display Specified Files.

3	Use wildcard characters to specify the files you want to list.

Tips

Click Show All Files to display in the Outline View all files in a folder.  Click Show Program Files to list all files with a .exe extension.

You can also double-click a folder object, then double-click the "Files" object.

Related Topics


To delete a tab
To delete a tab,

1	Select the tab you want to delete.

2	Click Edit [image] Delete Tab.

3	Verify you want to delete the tab, then click Delete.

Tips

You can also right click the tab you want to delete, then click Delete tab.  You cannot undelete a tab.

Related Topics


To save an export file
To save an export file,

1	Click File [image] Open, select the iBase that contains the information you want to export, then click Open.

2	Click File [image] Export [image] Data.

3	Select the export scenario from the list that you want to change, click OK, then click Setup. Or, to create a new scenario, type a new name in the text box, click New Scenario, then click Add.

4	Select the category that contains the objects you want to export. For example, if you want to export the names of people, select Person from the list. Click OK.

5	Select a second category. Objects in the second category will be exported only if they are connected to the objects in the first category. Then click OK.

6	Select All Connections from the list, then click OK.

7	Type a name for the export file in the text box. Notice the folder where it is being saved. Then click OK.

Tips

If you want the information in your file to be separated by tab spaces instead of commas, select Tab-Sep. ASCII from the Files of type drop-down list.

You can save the export file to any folder. Select the folder you want from the Look in drop-down list.

Related Topics

About Exporting Information from InfoCentral to Another Application


To select a different menu for InfoCentral
To select a different menu for InfoCentral,

1	Click Edit [image] InfoCentral Preferences [image] Menus.

2	Select a menu file (wpicmenu.mnw is the normal menu structure; wpicquik.mnw offers quicker access to features).

3	Click Load.

Tips

You can choose from the pre-defined menu structures or you can create your own.

Related Topics


To define the relationship between two objects
To define the relationship between two objects,

1	Select an object.

2	Click Object [image] Information [image] Field Setup [image] Add New Field [image] Connection [image] Setup.

3	Select a connection description.

Tips

Use Define the Relationship to choose a reverse relation if you are setting up a connection field in the Object Information dialog box and several two-way connections exist.

Related Topics


To browse files and folders
To browse files and folders,

1	Click Find [image] Search External Files.

2	Click Browse.

3	Use the Browse options to find or select the file or folder that you want.

4	Double-click the file or folder to insert it into the text box.

Related Topics

About Selecting Files and Folders


To schedule recurring events
To schedule recurring events,

1	Select an object.

2	Click Object [image] Information.

3	Click a [image] button.

4	Type the starting and ending dates of the event.

Tips

You do not have to enter an ending date for an event.  You can leave the Ending date text box blank if you want to schedule a recurring event indefinitely.

To get more information on options in this dialog box, click [image], then click the option.

Related Topics

About Recurring Events


To hide all objects except the selected object and its connections
To hide all objects except the selected object and its connections,

1	Select an object.

2	Click List [image] Hoist and Promote.

Tips

Not only is the object that you selected in step 1 brought to the top of the Outline View, but the next most prominent object is listed as well.

Related Topics


To create a new iBase
To create a new iBase,

1	Click File [image] New.

2	Type a name for the new iBase* in the New iBase name text box.

3	Specify the iBase template you want to use as the basis for your new iBase in the Template Filename text box.

Tips

You do not need to add an extension to the iBase name you create in step 2. Corel InfoCentral* will add the appropriate extension.

Related Topics

About Selecting Files and Folders


To open an iBase
To open an iBase,

1	Click File [image] Open.

2	Select the iBase* you want to open, then click Open.

Related Topics

About Selecting Files and Folders


To create a new iBase from an existing iBase
To create a new iBase from an existing iBase,

1	Click File [image] Save As.

2	Type a new name for the iBase*, then click Save.

Related Topics

About Saving iBases


To delete an iBase
To delete an iBase,

1	Click File [image] iBase Management [image] Delete iBase.

2	Click Proceed.

3	Verify that you want to delete the iBase*, then click Delete.

Tips

Delete an iBase with caution.  Once an iBase is deleted, you will not be able to recover it.

Related Topics

About Selecting Files and Folders


To locate an application for creating a related file
To locate an application for creating a related file,

1	Select an object.

2	Click Object [image] Create Related File.

3	Select a file type, then click Type Setup; or click New Type, type a name for the new type of file, then follow the prompts for creating a new file type.

4	In the File Type Setup dialog box, verify or re-specify the type of file, then select an application from the Windows Application drop-down list.

5	Select a connection description from the Connection Description drop-down list.

6	Click Advanced.

7	Specify the location of the application you want to associate with the file type you specified in step 3.

Tips

Use this dialog box to search for or specify the application you have chosen for the related file you want to create.

To get more information on options in this dialog box, click [image], then click the option.

Related Topics

About Creating Related Files


To change the way names appear
To change the way names appear,

1	Click Edit [image] iBase Preferences [image] Name Display.

2	Select the combination of options that you want, then click OK.

Tips

To get information on options in this dialog box, click [image], then click the option.

If you don't want a particular type of name (such as a middle name) to appear at all, deselect the check box.  Select or deselect the radio buttons to vary the options for the names.


To print a Calendar view
To print a Calendar view,

1	Click File [image] Print [image] Calendar Info.

2	Click Today in the Range group box if you want to print today's calendar.  You can also click Starting date, specify the date you want to start with, then specify the number of days to print.

3	Click Print.

Tips

You can also print multiple weeks, months, or years by clicking the print view you want at the bottom of the Print Calendar dialog box.  Click the Starting date radio button, specify the date you want to start with, then enter the number of months, weeks, or years you want to print in the Number of days text box.

To get more information on options in this dialog box, click [image], then click the option.

Related Topics

About Printing


To change the appearance of a printed Calendar view
To change the appearance of a printed Calendar view,

1	Click File [image] Print [image] Calendar Info [image] Options.

2	Select the options you want.

Tips

To get information on options in this dialog box, click [image], then click the option.

Page refers to the printed page.  Because the Outline View does not indicate where a page begins or ends, pages break at the same place regardless of the Layout Size.

Related Topics

About Printing


To change the name of an iBase
To change the name of an iBase,

1	Click File [image] iBase Management [image] Rename iBase.

2	Select the iBase* you want to rename.

3	Specify a new name, then click OK.

Related Topics

About Selecting Files and Folders


To send E-mail from Corel InfoCentral
To send E-mail from Corel InfoCentral,

1	Select a file object in the Outline View.

2	Click File [image] Send.

3	Type the mail item's subject in the Subject text box.

4	Type a message in the Message text box.

Tips

Corel InfoCentral* works with WordPerfect Corporation's WordPerfect* Office 3.x and 4.x as well as Novell* GroupWise* 4.1 and any VIM, MAPI, CMC, or Digital Team Link compatible e-mail application.

Related Topics

About GroupWise Options


To select a file type for creating a related file
To select a file type for creating a related file,

1	Select an object.

2	Click Object [image] Create Related File.

3	Select a file type from the File Type list box, then click OK.

Tips

If the file type that you want does not appear in the File type list, click New Type to create one.  Click Type Setup if you want to edit an existing file type.

Related Topics

About Creating Related Files


To edit an alarm notification check box
To edit an alarm notification check box,

1	Select an event object (like a meeting).

2	Click Object [image] Information.

3	Right-click the Alarm Notification field, select Field Properties, then click OK.

4	Type advanced warning time descriptions (such as "20 minutes") in the Description text boxes next to the check boxes of your choice.

5	Select the options you want.

Tips

To get information on options in this dialog box, click [image], then click the option.

Make sure that that the Alarm/Notification check box in the Special Features group box is selected; otherwise, alarms will not signal.

Related Topics


To create or edit task priority radio button fields
To create or edit task priority radio button fields,

1	Select a task object in the Task display area of the Calendar View.

2	Click Object [image] Information.

3	Right-click the Priority field name, click Field Properties, then click Settings.

4	Type descriptions in the Description text boxes (for example, "1" or "Urgent") for the Choice # radio buttons you want.

Tips

To get information on other options in the Settings dialog box, click [image], then click the option.

Related Topics

About Field Properties


To view the status of alarms you have set
To view the status of alarms you have set,

1	Click Tools [image] Alarm Status.

Tips

The alarms appear in the order they are set to go off.  You can click Suppress all alarms to turn off the alarm notification.

Related Topics


To select the range for an iBase export
To select the range for an iBase export,

1	Click File [image] Export [image] iBase.

2	Click Entire iBase* to export all the information in the current iBase or click Objects and connections on the current tab to export the items displayed in the current view.

Tips

To get more information on options in this dialog box, click [image], then click the option.

Related Topics

About Duplicating an Existing File Type


To verify that you are importing the correct iBase
To verify that you are importing the correct iBase,

1	Click File [image] Import [image] iBase.

2	Select the .OMG import file that represents the iBase* you want to import.

3	Read the information about the import .OMG file and the receiving iBase to verify that you are importing from and to the correct source and destination.

4	Click OK to begin the object import.

Tips

If the .OMG file is incorrect, click Go Back to select another file.

Related Topics

About Importing an iBase


To create a new category while importing an iBase
To create a new category while importing an iBase,

1	Click File [image] Import [image] iBase.

2	Select the .OMG import file that represents the iBase* you want to import, then click OK.

3	If necessary, match the fields with the incoming iBase with those of the receiving iBase, then click OK.

4	If you chose the wrong .OMG import file earlier, or mismatched fields, click Go Back to amend your selections.

5	Click New Category, confirm the spelling of the new category name, then click OK.

Tips

Use Import iBase: Create New Category if a category you are importing does not exist in the receiving iBase.  For example, suppose you have a Thing category called "Sail Boat" that you are exporting from one iBase to another.  However, the Sail Boat category does not exist in your receiving iBase.  Use Create New Category to quickly create it.

Related Topics

About Importing an iBase


To reconcile iBase import information
To reconcile iBase import information,

1	Click File [image] Import [image] iBase.

2	Select the .OMG import file that represents the iBase* you want to import.

3	Read the information about the import .OMG file and the receiving iBase to verify that you are importing from and to the correct source and destination.

4	Click OK to begin the object import.

5	View the detected differences in objects.

6	Click Keep Local Version to accept the version of the information as it is in the receiving iBase, or click Keep Imported Version to accept the version of the information as it is in the imported version of the iBase.

Tips

Use Difference in Objects Detected to reconcile object or connection information differences between a receiving iBase and the iBase that you are importing.  The asterisks represent the information that is different.

You can also choose to accept both versions of the information by clicking Keep Both.

Related Topics

About Importing an iBase


To select or create an alternate category when importing an iBase
To select or create an alternate category when importing an iBase,

1	Click File [image] Import [image] iBase.

2	Select the .OMG import file that represents the iBase* you want to import, then click OK.

3	If necessary, match the fields with the incoming iBase with those of the receiving iBase, then click OK.

4	If you selected the wrong .OMG import file earlier, or mismatched fields, click Go Back to amend your selections.

5	Select an alternate category from the list box, then click OK to continue the import.

Tips

If you are importing an object of a particular category, and that category does not exist in the receiving iBase, you can use Import iBase: Select Alternate Category to select or create a category.

You can also click New Category and create a new category.

Related Topics

About Importing an iBase


To import an iBase with different text boxes or fields
To import an iBase with different text boxes or fields,

1	Click File [image] Import [image] iBase.

2	Select the .OMG import file that represents the iBase* you want to import.

3	Read the information about the import .OMG file and the receiving iBase to verify that you are importing from and to the correct source and destination.

4	Click OK to begin the object import.

5	View the detected field differences.

6	Drag a field in the Input field list box and drop it on the matching field in the Receiving field list box.

Tips

Use Import iBase: Unmatched Fields if there are fields in the imported iBase that do not match those in the target or receiving iBase.  You can either match the incoming fields with those that already exist (if they are of the same type), or create a new field in the receiving iBase.  For example, if you are importing objects that have a "Billing Time" field, but the objects in the receiving iBase do not have this field, you can either match it with an existing Time field, or create a new field.

If you try to match fields of two different types, such as a Date field and a Telephone field, you will get an error message.  The fields you match must be of the same type.  If a field in the Input field list box does not match a field in the Receiving field list box, drag the field to <Add Field> to add it to the receiving iBase.

Related Topics

About Importing an iBase


To copy information from one iBase to another with user notes
To copy information from one iBase to another with user notes,

1	Click File [image] Export [image] iBase.

2	Select the entire iBase* or the parts of the iBase you want to export, then click OK.

3	Specify the drive, path, folder, and filename to which you want to export the iBase, then click OK.

4	Type the information you want to appear as a person imports the iBase you are exporting.

Tips

If you are using the Export iBase feature for publishing purposes, you can use Publisher Info to specify the name, source ID field, iBase version, and release date of the iBase you are publishing.  This dialog box appears only if you have started InfoCentral* with the /AUTHOR startup option.

Related Topics

About Exporting Information from One iBase to Another


To view GroupWise appointments and tasks from Corel InfoCentral
To view GroupWise appointments and tasks from Corel InfoCentral,

1	Click File [image] GroupWise* [image] Calendar.

Tips

In the Card File View, click File [image] GroupWise Calendar.

Related Topics

About GroupWise Options


To backup an iBase
To backup an iBase,

1	Click File [image] iBase Management [image] Backup.

2	Enter the pathname where you want to store the backup copy of the iBase*.

Tips

Use iBase Backup to make a copy of an iBase and reduce the risk of losing any information in your iBase. Backup lets you copy an iBase to a diskette or network drive. In the event you lose any information contained in the original iBase, you can find it in the backup copy and restore it to the original iBase.

Related Topics


To restore an iBase
To restore an iBase,

1	Click File [image] iBase Management [image] Restore.

2	Enter the path and filename of the iBase* you want to restore.

3	Enter the name of the folder where you want the backed up iBase restored.  You do not need to enter the name of the iBase.

Tips

Use Restore iBase to recover information from a damaged iBase, provided you previously saved the iBase to a backup copy.  Restoring an iBase will overwrite the contents of the existing iBase, and any information added to the iBase since the backup copy was made will be lost.

You do not have to restore an iBase to the same folder as the original iBase.  For example, if you want to verify the information in a backup copy of an iBase but you do not want to replace the information in the current copy, specify any folder in step 4 above other than the one containing the current copy of the iBase.

Related Topics


About Printing

Use Print to print a variety of information including addresses, schedules, mailing labels, and entire iBases*.

To print a Calendar view

To print information about an object

To print mailing labels

To print the Address Book

To print the current tab


About Remote iBases

Use Check-Out iBase to create a copy of an iBase* that you or someone else can use at another computer. These remote iBases let two people work in the same iBase at the same time. Or you can take a remote copy of an iBase from the office to finish the job at home. You can check out only one remote copy of an iBase.  When you finish with a remote edition, use Check-In iBase to enter any changes made in the remote copy of an iBase into the original iBase and to blend the changes.

You can use Abandon Check-Out to prevent a checked out copy of an iBase from being returned to the original iBase.  You can abandon an iBase from either the remote copy or the original.

To abandon a remote iBase

To check in a remote iBase that has been changed

To check in a remote iBase

To check out a remote iBase


About Exporting Information from One iBase to Another

Export iBase makes it easy to copy names, addresses, and more from one iBase* to another [image] without having to retype the information. Use Export iBase when you want to put the same information in two iBases, split up an iBase, or quickly set up a new iBase with information from another.

You can also use Export iBase to share information. For example, suppose you've been keeping track of your CD collection in your personal iBase. A friend asks if she could have the CD information that you've been collecting. Because you want to give her only the CD information and not all of your personal information, you could export only the CD information to an iBase she can view. You can export all or part of an iBase; any information you export remains in the original iBase.

Exporting All or Part of One iBase to Another

Use Select Range to determine how much of your iBase you want to export. You can export a small amount of information or an entire iBase. If you click the option "Objects and connections on current tab," you must first display the items you want to export in the current tab. The options "Entire iBase" and "Objects and connections created or changed..." will export both displayed and hidden objects and connections. "Objects and first-level connections..." will export the objects displayed on the current tab and their connections, whether displayed or hidden.

To copy information from one iBase to another with user notes

To copy information from one iBase to another

Related Concepts


About Windows Programs

You can access several Windows* programs and Windows 95 features from InfoCentral*.  You can set date and time properties and set up a modem.  You can also access Windows Explorer, Notepad, and Calculator from the Tools menu.

For more information about Windows programs and Windows 95 features, see Windows Help.

To change the settings for your modem

To set date, time, and regional settings properties


To rename a file
To rename a file,

1	Select a file object.

2	Click Object [image] File Objects [image] Rename.

3	Type a new name for the file in the Filename text box.

Related Topics

About Working with File Objects


To move a file to a different folder
To move a file to a different folder,

1	Select the file object you want to move.

2	Click Object [image] File Objects [image] Move.

3	Specify a new folder for the file in the Location text box.

4	Click OK, verify that you want to move the file, then click Move.

Related Topics

About File Properties


To change the name of a folder
To change the name of a folder,

1	Select a folder object.

2	Click Object [image] File Objects [image] Rename Folder.

3	Type a new name for the folder in the Folder name text box.

Tips

You can also add a folder description if you want.

You can click the Delete button to delete the folder and all of its files and subfolders.

Related Topics

About Working with File Objects


About GroupWise Options

Use the InfoCentral GroupWise options to view your GroupWise* calendar and to exchange appointments and tasks between the GroupWise 4.1 and InfoCentral* calendars.

For example, suppose that you are planning a business trip that will last several weeks.  During this time, you have scheduled several appointments and tasks, which involve collecting more business contacts.  As such, you have elected to take InfoCentral on the road with you to compile this information.  The problem is, you have recorded all of your business appointments and tasks in your GroupWise calendar.  Fortunately, you don't have to re-enter all these appointments into InfoCentral; you can use Synchronize Calendar to "mirror" the appointments and tasks in your InfoCentral Calendar.  In short, you have a "remote" copy of your GroupWise calendar, with all the contact management power of InfoCentral.

Because the GroupWise Update feature exports from and imports to certain fields in the event and task objects (such as the Meeting Date, Description, and Priority fields), you should not delete or change any of the predefined fields of these object types.  If you do, the Synchronize Calendars feature will not function proper.

To copy GroupWise appointments and tasks to InfoCentral

To view GroupWise appointments and tasks from Corel InfoCentral


To copy GroupWise appointments and tasks to InfoCentral
To copy GroupWise appointments and tasks to InfoCentral,

1	Click File [image] GroupWise [image] Synchronize Calendars.

2	Click the items you want to update and the program you want to use as your main calendar.

3	Specify the range of days that include the events and tasks you want to update in the Time period group box.

Tips

Once you choose a master calendar, you are not locked into using that program exclusively in the future.  You can change your master calendar at any time.

Novell GroupWise* task priorities that include letters (for example, A1, C5, and Z2) are converted to numbered priorities (for example, 1, 5, and 2).  GroupWise priorities that contain only a letter are converted to priority 1 in InfoCentral*.

To get more information on options in this dialog box, click [image], then click the option.

Related Topics

About GroupWise Options


To add a new field
To add a new field,

1	Select an object.

2	Click Object [image] Information.

3	Right-click the field below which you want to add a new field, then click Add New Field.

4	Type a new name in the Field name text box, then select a Field type.

5	Click Settings to customize your new field.

Related Topics

About Adding Objects


About Field Initial Value Calculation

Use Initial Value Calculation to calculate a value in a field when you click a field or when you press Tab to exit the field.  You can use initial value calculations in all fields except Connection and Group Title types.  For example, suppose you set up an initial value that automatically inserts today's date into the date field of a Meeting object.  The date will remain in the field the next time you view the field.

Make sure that the Initial Value Calculation does not conflict with the other field properties, such as Template Format, Field Ranges, and Field Entry Options.  For example, do not use the Carry Forward Field Entry Option and Initial Value Calculation at the same time.

Date and Time Functions

Mathematical Operators

String Functions

System Date and Time Variables

To set up an initial value calculation in a field

To use text in initial value fields

Variable Functions

Related Concepts


ABS

Returns the absolute value of its numeric argument.  The absolute value of a negative number is the number converted to positive.  The absolute value of a positive number is the same number.

Syntax

ABS(Number)

Examples

ABS(12)

Returns 12 where 12 is a numeric constant.

ABS(Nbr)

Returns 550 where Nbr is a numeric variable set to the value 550.

ABS(Positive_Nbr)

Returns 700 where Positive_Nbr is a numeric variable set to the value 700.

Related Topics

About Field Initial Value Calculation


ASC

Returns the decimal ASCII character code of its string argument.  The ASCII character code that is returned has a value from zero to 255.  If Character$ contains a string longer than one character, the ASCII code value of the first character is returned.

Syntax

ASC(Character$)

Examples

ASC("A")

Returns 65 where "A" is a string constant.

ASC(Initials)

Returns 66 where Initials is a string variable set to the value BLT.

Related Topics

About Field Initial Value Calculation


INSTR

Returns the character position of the first character position where its second string argument occurs in its first string argument.  Token$ must occur in the same case in Text$ to be detected.  That is, "Alpha" is not the same as "alpha."

Syntax

INSTR(Text$,Token$)

Examples

INSTR("See Spot run fast.","Spot")

Returns 5 where "See Spot run fast"and "Spot" are both string constants.

INSTR(Sentence$,Verb$)

Returns 10 where Sentence$ is a string variable set to the value "See Spot run fast" and Verb$ is a string variable set to the value "run".

INSTR("My name is Jerry","jerry")

Returns 0 where "My name is Jerry" and "jerry" are both string constants.  Since the cases dont match in "jerry" and "Jerry" then no occurrence is found and INSTR returns zero.

Related Topics

About Field Initial Value Calculation


INT

Returns the largest integer less than or equal to the value of its numeric argument.  Number may be positive, negative, or zero.

Syntax

INT(Number)

Examples

INT(89.2468)

Returns 89 where 89.2468 is a numeric constant.

INT(Nbr)

Returns 500 where Nbr is a numeric variable set to the value 500.01 Nbr

INT(Nbr)

Returns .34 where Nbr is a numeric variable set to the value 12.34.  The fractional component of a number may be determined by subtracting its integer component from itself.

Related Topics

About Field Initial Value Calculation


LEN

Returns the length, or number of characters contained in its string argument.  The number of characters includes spaces.

Syntax

LEN(Text$)

Examples

LEN("How long is this text?")

Returns 22 where "How long is this text?" is a string constant.

LEN(My_name)

Returns 13 where My_name is a string variable set to the value "Marc Sabatini."

Related Topics

About Field Initial Value Calculation


SGN

Returns the sign of its numeric argument.  If Number is positive, SGN returns the value 1.  If it is negative, SGN returns the value 1.  If it is zero, SGN returns the value 0.

Syntax

SGN(Number)

Examples

SGN(23)

Returns 1 where 23 is a numeric constant.

SGN(Nbr)

Returns 1 where Nbr is a numeric variable set to the value 450.

Related Topics

About Field Initial Value Calculation


TRIM$

Returns a copy of its string argument with any leading and trailing spaces removed.

Syntax

TRIM$(Text$)

Examples

TRIM$("  Hi there  ")

Returns "Hi there" where "  Hi there  " is a strring constant.  Both leading and trailing spaces are removed by the TRIM$ function.

TRIM$(Full_name$)

Returns "Marc Sabatini" where Full_name$ is a string variable set to the value " Marc Sabatini "

Related Topics

About Field Initial Value Calculation


TRIML$

Returns a copy of its string argument with any leading spaces removed.

Syntax

TRIML$(Text$)

Examples

TRIML$("  This is it  ")

Returns "This is it  " where "  This is it  " is a string constant.

TRIML$(Last_name$)

Returns "Johnson " where Last_name$ is a string variable set to the value " Johnson "

Related Topics

About Field Initial Value Calculation


TRIMR$

Returns a copy of its string argument with any trailing spaces removed.

Syntax

TRIMR$(Text$)

Examples

TRIMR$("  Big test  ")

Returns "  Big test" where "  Big test  " is a string constant.

TRIMR$(Type_of_car$)

Returns "  Jaguar" where Type_of_car$ is a string variable set to the value "  Jaguar  "

Related Topics

About Field Initial Value Calculation


UCASE$

Returns a string that is its string argument with any lowercase letters converted to uppercase.

Syntax

UCASE$(Mixed_text$)

Examples

UCASE$("Converts this")

Returns "CONVERTS THIS" where "Converts this" is a string constant.

UCASE$(Last_name$)

Returns "DA SILVA" where Last_name$ is a string variable set to the value "da Silva".

Related Topics

About Field Initial Value Calculation


VAL

Returns the numeric value of its string argument.

Syntax

VAL(String_value$)

Examples

VAL("123.45")

Returns 123.45 where "123.45" is a string constant.

VAL(Retail)

Returns 41.50 where Retail is a string variable set to the value "41.50".

Related Topics

About Field Initial Value Calculation


INSERT

Inserts a new object into the iBase.  Category$ is a mandatory argument.

Syntax

INSERT Category$ ERRORTO=Label

Parameters

$Category$

Specifies the category for the inserted object.

Label

The statement label where macro execution resumes if an exception occurs during the INSERT.

Examples

CLEAR CATEGORY "Person"

INSERTPerson

NewApptObj=Sys_object_ID

READ REWIND

READ NewApptObj

EXTRACT NewApptObj

SETVALUE First_Name$, Glen

SETVALUE Last_Name$,Morris

UPDATE

DISPLAYObject+Str$(Sys_object_ID)+insertedWAITFORKEY

Clears all fields associated with the object category Person.  Two fields  first names and last names  are assigned values.  A new Person object is inserted and its assigned object ID is placed into the Sys_object_ID system variable.  READ REWIND gives the instruction to go to the beginning of iBase, and READ NewApptObj instructs Find new object by its ID. The EXTRACT string ensures that a new object will be extracted from iBase, while the SETVALUE strings set new object information.  Finally, the iBase is updated with the changed object.

About Field Initial Value Calculation


Date and Time Functions

Use Date and Time Functions to automatically fill in fields with date and time information.  For example, you could have an Action Date field used the day after you've created a certain type of object or connection.  It might have the calculation of XDATE$(XDAYS(Sys_Date2$)+1,2), which inserts today's date incremented by one in the system date format 2 (mm/dd/yyyy).

Choose from the following functions for more information:

  XDAYS

  XDATE$

  SECS

  XTIME$

Related Topics

About Field Initial Value Calculation


XDAYS

Returns the number of days that its date argument is past  the date 01/01/1800.  This_date$ may be in one of two forms, MM/DD/YYYY or MM/DD/YY.  When the two-digit year form is used, the year is assumed to be the right-most two digits of the four-digit year in the range of years from 1911 through 2010.

Syntax

XDAYS(This_date$)

Examples

XDAYS("02/01/1990")

Returns 69456 where 69456 is a numeric constant.

XDAYS(This_date$)

Returns 69821 where This_date$ is a string variable set to the value "02/01/1991".

Related Topics

About Field Initial Value Calculation


XDATE$

Returns a date string in the form MM/DD/YYYY based on an argument containing the number of days past 01/01/1800.

Syntax

XDATE$(Nbr_of_days)

Examples

XDATE$(69460)

Returns 02/05/1990 where 69460 is a numeric constant.

XDATE$(Nbr_of_days)

Returns 02/15/1991 where Nbr_of_days is a numeric variable set to the value 69835.

Related Topics

About Field Initial Value Calculation


XSECS

Returns the number of seconds that the time contained in its argument is past midnight.  The parameter (for example "This_time$") must in the 24-hour format HH:MM.

Syntax

XSECS(This_time$)

Examples

XSECS("01:00")

Returns 3600 where "01:00" is a string constant.

XSECS(Meeting_time$)

Returns 46800 where Meeting_time$ is a string variable set to the value "13:00".

Related Topics

About Field Initial Value Calculation


XTIME$

Returns a time string in the form "HH:MM" based on a numeric  argument representing the number of seconds past midnight.  The string returned is in the 24 hour format HH:MM.

Syntax

XTIME$(Nbr_of_secs)

Examples

XTIME$(3720)

Returns 01:02 where 3720 is a numeric constant.

XTIME$(Sleep_until)

Returns 12:00 where Sleep_until is a numeric variable set to the value 43200.

Related Topics

About Field Initial Value Calculation


Mathematical Operators

Use Mathematical Operators to add, subtract, multiply, and divide values.  You can get such values from other fields, but they must either be numeric fields or produce a string interpreted as a value. For example, you could have a Freight Amount field with an initial calculation of Weight_In_KG*130.00.  As new objects are added, the weight of the object in kilograms is multiplied by the amount 130.00 to give the Freight Amount for the object.  Since this field is a Currency field instead of a Calculation field, you can type over the computed value if necessary.

The following list contains the mathematical operators you can use.

+  A+B returns A plus B.

-  A-B returns A minus B.

*  A*B returns the product of A and B.

\  A\B returns integer(A) divided by integer(B).

^  A^B returns A raised to the power B.

MOD  A MOD B returns the modula, or remainder, of A\B

Related Topics

About Field Initial Value Calculation


String Functions

Click any of the following string functions for more information.

  CHR$

  DEL$

  FORMAT$

  INS$

  LCASE$

  LEFT$

  LJUST$

  MID$

  REP$

  RIGHT$

  RJUST$

  STR$

  STRING$

  TRIM$

  TRIML$

  TRIMR$

  UCASE$

Related Topics

About Field Initial Value Calculation


CHR$

A string function that returns the character represented by the decimal ASCII character code value of its numeric argument.  Char_number represents the desired ASCII character code and has a value from zero to 255.  For example, the escape key is CHR$(27), the space key is CHR$(32), and upper case A is CHR$(65).

Syntax

CHR$(Char_number)

Examples

CHR$(67)

"C" where 67 is a numeric constant.

CHR$(Nbr)

"a" Nbr is a numeric variable set to the value 97.

Related Topics

About Field Initial Value Calculation


DEL$

A string function that returns the string contained in its string argument but with the characters deleted from the string starting at the character position specified in its first numeric argument for the length specified in its second numeric argument.  Spaces count as characters in computing the position and length.

Syntax

DEL$(Text$,Position,Length)

Examples

DEL$("It is very hot today.",7,5)

Returns "It is hot today." where "It is very hot today." is a string constant and 7 and 5 are numeric constants.

DEL$(Sentence$,Adj_location,Adj_length)

Returns "I watered the tree." where Sentence is a string variable set to the value "I watered the tallest tree", Adj_location and Adj_length are numeric variables set to the values 15 and 8 respectively.

Related Topics

About Field Initial Value Calculation


FORMAT$

Returns the string contained in its first string argument, with formatting based upon the format mask contained in its second string argument.

Syntax

FORMAT$(Text$,Mask$)

FORMAT$(Number,Mask$)

Parameters

Text$

The text string.

Mask$

Controls the formatting of Text$.

Number

A number.

Examples

FORMAT$("123456.789","$*,***,**#.##")

Returns "$123,456.78 "  the trailing space for a positive number.

FORMAT$("123456.789","$#,###,###.##")

Returns "$  123,456.78"

FORMAT$("123.45","*,**#.##;(*,**#.##)")

Returns "(123.45)" When a specific mask is given for negative values, then the minus sign is not automatically inserted and the mask must provide for showing that the value is negative.

FORMAT$("78.90","### %")

Returns " 78 %"

Related Topics

About Field Initial Value Calculation


INS$

Returns the string contained in its first string argument but with the string contained in its second string argument inserted at the character position specified in its numeric argument.  Spaces count as characters in computing the insert position.

Syntax

INS$(Text$,Position,Insert$)

Examples

INS$("It is hot today.",7,"darned ")

Returns "It is darned hot today." where "It is hot today." and "darned " are both string constants.

INS$(Sentence$,Location,Adjective$)

Returns "I have a fast computer." where Sentence$ is a string variable set to the value "I have a computer.", Location is a numeric variable set to the value 10, and Adjective$ is a string variable set to the value "fast".

Related Topics

About Field Initial Value Calculation


LCASE$

Returns the string named in the parentheses in lowercase.

Syntax

LCASE$(Mixed_text$)

Examples

LCASE$("aBcDeFgHiJkLmNoPqRsTuVwXyZ")

Returns "abcdefghijklmnopqrstuvwxy" where "aBcDeFgHiJkLmNoPqRsTuVwXyZ" is a string constant.

LCASE$(Last_name$)

Returns "morris" where Last_name$ is a string variable set to the value "Morris".

Related Topics

About Field Initial Value Calculation


LEFT$

Returns the left-most portion of its string argument.  The length of this portion is specified by its numeric argument.

Syntax

LEFT$(Text$,Length)

Parameters

Text$

The string argument.

Length

The number of characters (including the leftmost character) of Text$ to be returned.  If Length exceeds the number of characters contained in the string argument Text$, then the entire string is returned.  Spaces are counted as characters.

Examples

LEFT$("Jetson Industries, Inc.",6)

Returns "Jetson" where "Jetson Industries, Inc." is a string constant and 6 is a numeric constant.

LEFT$(Greetng$,Length)

Returns "Hello" where Greeting$ is a string variable set to the value "Hello there!" and Length is a numeric variable set to the value 5.

LEFT$(City$,99)

Returns "San Francisco" where City$ is a string variable set to the value "San Francisco" and 99 is a numeric constant.  Since the length argument, 99, is a value greater than the length of the string argument, then the unchanged value of the string argument is simply returned.

Related Topics

About Field Initial Value Calculation


LJUST$

Returns a string that is of the length specified by its second argument, composed of the string in its first argument, and suffixed or padded at the right with a series of repeated pad characters as specified by its third argument.

Syntax

LJUST$(Text$,Length,Pad_character$)

Examples

LJUST$("Good morning",15,"!XYZ")

Returns "Good morning!!!" where Good morning is a string constant, 15 is a numeric constant, and !XYZ is another string constant.  Only the first character of the pad character argument is used to pad out the result.  In this example it is the "!" of the "!XYZ" that is repeated to provide the necessary pad characters.

LJUST$(Country$,Length,Pad_char$)

Returns "Panama...." where Country$ is a string variable set to the value "Panama", Length is a numeric variable set to the value 10, and Pad_char$ is a string variable set to the value ".".

Related Topics

About Field Initial Value Calculation


MID$

Returns the middle portion of its string argument.  The starting character position of the desired portion is specified by its first numeric argument and the length of the portion is specified by its second numeric argument.

Syntax

MID$(Text$,Start,Length)

MID$(Text$,Start)

Parameters

Start

A numeric value that specifies the starting character position of the string contained in Text$.

Length

A numeric value that specifies the number of characters from the specified starting position within Text$ that are to be returned.  Length is an optional argument.  When not given, the entire right portion of the string contained in Text$ starting at Start is returned.  If the value of Length exceeds the number of characters contained in the string argument Text$, then the entire string is returned.  Spaces are counted as characters in computing the starting position and length.

Examples

MID$("Gary Lee Davis",6,3)

Returns "Lee" where "Gary Lee Davis" is a string constant and 6 and 3 are numeric constants.

MID$(Greeting$,Start,Length)

Returns "morning" where Greeting$ is a string variable set to the value "Good morning to all", and Start and Length are numeric variables set to the values 6 and 7 respectively.

MID$(City$,5)

Returns "Francisco" where City$ is a string variable set to the value "San Francisco" and 5 is a numeric constant.  Since the length argument is not specified, then all of the string contained in City$ starting at character position 5 is returned.

Related Topics

About Field Initial Value Calculation


REP$

A string function that has two string arguments and two numeric arguments.  REP$ returns the string contained in its first string argument with the characters beginning at the position specified by its first numeric argument replaced by a number of characters contained in its second string argument, the number of which is specified in its second numeric argument.  Length may be a numeric constant or numeric variable.  If the argument is zero, it returns a null value; if it is less than zero it causes a runtime error; if it is greater than 255 it is truncated to 255.

Syntax

EP$(Text$,Length,Substitute_text$,Sub_length)

Parameters

Text$

The text argument.

Length

The length of Text$.

Substitute_text$

The substitute text argument.

Sub_length

The length of Substitute_text$.

Examples

REP$("Get noodles",5,"up and down",2)

Returns "Get up" where "Get noodles" is the string constant whose first 4 characters are extracted , 5 is a numeric constant specifying where the characters from the second string are to be inserted, "up and down" is the string constant whose first 2 characters ae inserted, and 2 is a numeric constant specifying how many characters of the string "up and down" to insert.

REP$(First_names$,First_length,Last_names$,Len2)

Returns "Brian Levantine" where First_names$ is a string variable that is set to the value "Brian John Harry" and whose first 5 characters are extracted, First_length is a numeric variable set to the value 6 which specifies where the characters from the second string are to be inserted, Last_names$ is a string variable set to the value "Levantine Smith Jones"  and whose first 9 characters are to be inserted, and Len2 is a numeric variable set to the value 9 which specifies how many characters to insert from the string contained in Last_names$.

Related Topics

About Field Initial Value Calculation


RIGHT$

Returns the right-most portion of its string argument.  The length of this portion is specified by its numeric argument.

Syntax

RIGHT$(Text$,Length)

Parameters

Text$

The string argument.

Length

The number of characters including the right-most character to return. If Length exceeds the number of characters contained in the string argument Text$ then the entire string will be returned.  Spaces are counted as characters.

Examples

RIGHT$("My name is Marc Sabatini",13)

Returns "Marc Sabatini" where "My name is Marc Sabatini" is a string constant and 13 is a numeric constant.

RIGHT$(Address$,Length)

Returns "Ave" where Address$ is a string variable set to the value "1317 Grant Ave" and Length is a numeric variable set to the value 3.

RIGHT$(Address$,100)

Returns "1317 Grant Ave"  where Address$ is a string variable set to the value "1230 Grant Ave" and 100 is a numeric constant.  Since the length argument is a value greater than the length of the string argument, then the entire value of the string is returned.

Related Topics

About Field Initial Value Calculation


RJUST$

Returns a string the length specified by its second argument, composed of the string in its first argument, and prefixed, or padded in the front, with a series of repeated pad characters as specified by its third argument.

Syntax

JUST$(Text$,Length,Pad_character$)

Examples

RJUST$("This is a test!",20,"*ABC")

Returns "*****This is a test!" where This is a test! is a string constant, 20 is a numeric constant, and *ABC is another string constant.  Only the first character of the pad character argument is used to pad out the result.  In this example it is the "*" of the "*ABC" that is repeated to provide the necessary pad characters.

RJUST$(Greeting$,Length,Pad_char$)

Returns "     Hello"  where Greeting$ is a string variable set to the value "Hello", Length is a numeric variable set to the value 10, and Pad_char$ is a string variable set to the value " "

Related Topics

About Field Initial Value Calculation


STR$

Returns a leading sign (or leading space if the number is positive) and the string value of its numeric argument.

Syntax

STR$(Number)

Examples

STR$(123)

Returns the string value "123" where 123 is a numeric constant.

STR$(Qrts_in_gal)

Returns the string value " 4" where Qrts_in_gal is a numeric variable set to the value 4.  A leading space is returned in lieu of a plus sign for positive numbers.

MID$(STR$(500),2)

Returns the string value "500" where 500 is a numeric constant.  The leading space that STR$ returns for positive values is removed using the MID$ function.

Related Topics

About Field Initial Value Calculation


STRING$

Returns a string composed of specified character repeated for a specified length.  Length may be a numeric constant or numeric variable. If the argument is zero, it returns a null value.  If it is less than zero it causes a runtime error.  If it is greater than 255 it is truncated to 255.  This function takes two arguments.  The first is a numeric argument that defines the length of string desired.  The second argument defines the character that is to be repeated.  The second argument may be either a numeric or a string.  If the second argument is numeric then the STRING$ function takes the number it represents as the decimal ASCII character code that should compose the output string.  If the second argument is a string then the STRING$ function uses the first character of the string to compose the output string.

Syntax

STRING$(Length,ASCII_value)

STRING$(Length,Character$)

Examples

STRING$(7,65)

Returns "AAAAAAA" where 7 and 65 are both numeric constants.  The 7 represents the desired length of the string while the 65 represents the desired ASCII character number that should be repeated in the string.  The ASCII character number for the upper case letter "A" is 65.

STRING$(Length,Middle_initial$)

Returns "CCCCCCCCCCCCCCC" where Length is a numeric variable set to the value 15 while Middle_initial$ is a string variable set to the value "C".

Related Topics

About Field Initial Value Calculation


System Date and Time Variables

Use system date and time variables to fill in fields with the current date and time in the format that you specify.  For example, if today were the first day of January, 1995, then specifying the sys_date4$ in the Initial Value Calculation text box for a date field would display Sun., January 1, 1995 in that field when you tabbed out of the field.

You can also insert a system date or time variable into the Create Related File: Setup Default Text feature so that the current date or time is inserted into a related file when you create it.  To do this, you need to drop the dollar sign "$" from the system date or time variable and enclose it with the double at symbols "@@."  For example, if you want to insert Sun., January 1, 1995 into a letter, you would specify @@sys_date4@@ in the Setup Default Text feature.

The following lists the available system time and variables.

SYS_DATE1$

Current date in MM/DD/YY form (for example, 1/2/94).

SYS_DATE2$

Current date in MM/DD/YYYY form (for example, 1/2/1994).

SYS_DATE3$

Current date in January 2, 1994 form.

SYS_DATE4$

Current date in Tue., January 2, 1994 form.

SYS_DATE5$

Current date in Tuesday, January 2, 1994 form.

SYS_DATE6$

Current date in short form selected in the Windows Control Panel.

SYS_DATE7$

Current date in long form selected in the Windows Control Panel.

SYS_DATE8$

Current date in the Windows Control Panel short form; displays with a two digit year and leading zero.

SYS_DATE9$

Current date in the Windows Control Panel short form; forces four digit year and leading zero.

SYS_TIME1$

Current time in 5:38 pm form.

SYS_TIME2$

Current time in 5:38:33 pm form.

SYS_TIME3$

Current time in 17:38 form.

SYS_TIME4$

Current time in 17:38:33 form.

SYS_TIME5$

Current time in form selected in the Windows Control Panel with seconds.

SYS_TIME6$

Current time in form selected in the Windows Control Panel with no seconds.

Related Topics

About Field Initial Value Calculation


Variable Functions

The following is a list of the variable functions you can use with Initial Value Calculation Fields.

  ABS

  ASC

  INSTR

  INT

  LEN

  RND

  SGN

  VAL

Related Topics

About Field Initial Value Calculation


RND

Returns a random number with a value from .0000001 and .9999999.  The random number generator that is used by the RND function is reseeded by its numeric argument.  Reseeding a random number generator causes it to generate a different series of numbers.  Using a component of the system time, or the seconds past midnight, as a seed value is a common practice to assure that the series of random numbers varies with each session of use of the random number generator.

Syntax

RND(Seed_value)

Examples

RND(5)

Returns a random number with a value from .000001 and .999999 where 5 is a numeric constant and used by the RND function to seed the random number generator.

Related Topics

About Field Initial Value Calculation


Type the drive or folder you want to search. Include the full path of the folder (for example, type c:\backup to search your Backup folder). Narrow your search by typing a file type (for example, type c:\*.wpd to find only WordPerfect files (.wpd) in the c drive). Or click Browse to select a drive or folder from a list.


Select a drive, folder, or filename from a list.


Narrows your search to files that contain the word or phrase you type in the text boxes.  For a more specific search, type a word in text box 1 (like John), click AND, then type a second word in text box 2 (like Mary). InfoCentral finds only those files that contain both "John" and "Mary."  If you select OR with the same text, files are found that contain either "John" or "Mary."


Finds the words you typed in the text boxes, regardless of uppercase-, lowercase-, or mixed-case letters.


Identifies the words you typed in the text boxes as complete words. Otherwise InfoCentral will view the word you typed as part of a larger word (for example, typing cat finds cattle, catastrophe, locate, etc.).


Limits the search to specific dates.


Limits the search to a specific time.


Limits the search to specific file sizes.


Searches only those files marked with a Read-Only file attribute.


Searches all files except the ones that have a Read-Only file attribute.


Ignores the Ready-Only file attribute when searching files.


Define up to 40 file extensions to skip during the search.


Click this to return to your selections (as they currently appear) the next time you open this dialog box.


Removes the file from the folder. To restore the file, click Undelete.


Permantly removes the selected file object from the directory. You can not restore a shredded file.


View or change the name of the selected file.


Shows the name of the folder where the file is located.


Type a description of the file.


Shows the date and time when the file was last saved.


Lets you look at a file, but not change it.


Backs ups files when you run a back-up utility.


Prevents the filename from appearing in the folder's list of files.


Indicates that the operating system uses this file to run.


Applies the changes you have made and closes the dialog box.


Undoes any changes you have made and closes the dialog box.


View or edit the file.


Make a copy of the original file.


Write or read a note about the selected file or folder.


Click this to get more information about this dialog box. For an explanation about each item in the dialog box, right-click the item, then click What's This.


Shows the name of the iBase you want to back up.


Shows the name of the folder where the iBase is located.


Shows the last time the iBase was backed up.


Designate a secret word that will be required to open this iBase.


Enter the pathname where you want to store the backup copy.


Shows the Backup iBase dialog box automatically every time you exit InfoCentral.


Go to the next step of permanently deleting this iBase.


Enter the name and location of the new folder.


Deletes the selected folder and its contents.


Click the file details (like filename, file size, and creation date) that you want to appear when you display file objects in the Outline view.


Changes how files are listed in InfoCentral. To list files alphabetically by name, click Filename. To list files based on the time they were created, click Date/Time.


Shows the order in which file details will appear.


Shows the file detail (like filename, extension, etc.) InfoCentral will use to sort your files in the outline view.


Erase the current settings.


Lists files in alphabetical or numerical order (from A to Z or 1, 2, 3 and so on).


Exports all objects and connections in the iBase.


Exports only those objects and connections created or changed on or after the date you specify in the text box.


Exports only the objects and connections that are in view on the current tab. Hidden connections will not be exported.


Exports the objects odisplayed on the current tab plus any first-level connections, whether displayed or hidden.


Enter the full path of the iBase you want to restore.


Enter the name of the folder where you want the backed up iBase to be restored.  You do not need to enter the name of the iBase.


Lists files in reverse alphabetical or numerical order (from Z to A, or 10, 9, 8, 7, and so on).


View any iBase without making any changes.


View an iBase and make changes to it.


View and make changes to an iBase, and make changes to private objects.


View all objects in the current iBase and make changes to that iBase (including private objects), and change setup options such as passwords.


Enter a destination drive and a name for the iBase you want to check out.


Select or deselect an item. Selected items will appear in both the InfoCentral and GroupWise calendars.


Shows you where the information will come from. Click the source that has the items you want to copy.


Shows the time frame that will be updated.


Shows general information about the current iBase.


Arranges the list of categories alphabetically or by the number of objects each category contains.


Displays all categories contained in the current iBase, whether or not they contain objects.


Displays categories and the number of objects each category contains.


Shows which printer will print the information.


Choose a different printer or change the settings of the current printer.


Shows you the items you can print. Click the item that contains the information you want to print.


Select the items you want to print; deselect the items you don't want to print. Select Former/future connections to print information with a termination or pending date.


Prints all the names and addresses in the current iBase.


Prints all the names and addresses of people and organizations just as they appear on the current tab.


Prints only those persons you telephoned in a specified time period. To change the time period, click the text box and type a new number.


Print, in alphabetical order, the names and addresses of people and organizations that appear on the current tab.


Prints only the names and addresses of people and organizations with a characteristic in common. For example, you can print the names of people and organizations that are all located in the same city.


Prints the information you want and closes this dialog box.


View the available options or change the current print settings.


Shows the size of the printed page.


Deletes the export scenario and returns you to the Export dialog box where you can create or select another scenario.


Makes a sound when the search is complete.


Highlights the last find button you clicked (Find People, Find All, etc.) every time you open the FastFind dialog box. You can activate a highlighted button by pressing Enter.


Displays the name of the import scenario.  You can rename the scenario if you want to.


Use Import: Summary to view or change information about the import scenario you have selected.


Deletes the import scenario and returns you to the Import Data dialog box where you can create or select another scenario.


Displays a duplicated record message if duplicate information is detected while you are adding an object.


Capitalizes the first letter of each word in an object's name when you add an object.


When adding a person object to an iBase, this group box lets you predicts whether a name is male or female and makes the appropriate selection in the Gender field, predit formal and informal names, and prompt you when InfoCentral does cannot predict the gender for a name.


Suggests an equivalent formal name for names such as Bob, Mike, and Joe and inserts it in the First Name field.


Suggests a common nickname for names such as Robert, Michael, and Joseph and inserts it in the Dear field.


Predicts the appropriate title (such as Mr. or Ms.) for person type objects.  You can change the default titles.


When adding an object, you can select a category for an object, then name it, or you can enter the information for an object, then select the category.


When adding an object, you can name the object first and then select a category for it.


Prompts you to select a gender for the name you are adding.


Displays the expanded, spelled out version of the date (for example, "Saturday, April 9th, 1993").


Displays the elapsed time between today and the date (for example, "3 years 9 months 12 days ago").


Returns you to the first import or export category in your iBase or in the current Outline view.


Browse through each import or export category that you have set up.


Redisplays the lists as they were before you started dragging and dropping them.


Lets you go back to the previous dialog box to change or remind yourself of the settings you made.


Exports all the fields in the list.


Lists information about the current iBase.


Use this option if you want the calculated results carried forward the next time you add an object with this field.  This is useful for automatically capturing things such as the time an object or connection is created where the value of the field should not be disturbed when subsequent changes are made.


Defines the color of the object this field belongs to in the current tab view.


Indicates the check box to be selected as the default option in the Object Information dialog box.


Select the category you want to connect this field to.


Select the category you want to be related to the object.


Specify a maximun height for the field.


Lists the items in this field alphabetically.


Enter a name for the Connection field and define contextual hints and help for the person using the field.


Type a name for the group title pad (a graphic element that divides a dialog box into groups of fields and controls).  The pad is composed of lines or spaces and the text of the group title.


Place the group title in the Object Information dialog box the left, right, or center of the field.


Specify the position and length of the group title pad.


Specify the appearance of the group title pad.


Specify a size for the memo editing window.


Displays the local time of the telephone, modem, or fax line you specify.


Displays a description of the region of the telephone, modem, or fax number specified.


Enter the maximum or minimum value, number of digits or characters, or earliest and latest time that a field is allowed to contain.


Customizes how information is entered into fields.


Keeps the field from being left empty.


Fills in a field with the value that was entered the last time an object or connection of the same type was added.  For Carry Forward to work properly, you must turn on the option, close then re-open the  Object Information dialog box, then type the text you want to carry forward to the next object of the same type.  A Carry Forward value is entered into a field only when you close an object.


Designates the field for addresses only.


Ensures that only numbers can be entered in the field. This is useful when a field is to contain a string of numbers that together do not represent a number in the mathematical sense (used in calculations).   For example, a US Social Security Number in the format ###-##-#### is best defined as an alpha/numeric field, with the Numbers Only option selected and a formatting template of "###-##-####". If it were defined as a numeric field a decimal point would be required and

the hyphen could only be used in the leftmost position to indicate a negative value.


Designates the field for viewing purposes only.


The number of objects in the object category.


The number of objects that have been deleted for each object category.  You can undelete items from the trash can until you use the Housekeeping feature to permanently delete information from the trash can.


Sorts the object category window alphabetically by the names of the object categories.


Sorts the items in the object category window by the number of objects belonging to each object category, starting with the category with the most objects.


Use this field to write a brief helpful statement that tells you what an object or menu item does.  Field contextual hints appear at the bottom of the Object Information dialog box when the insertion point is in a field.  Menu item hints appear as prompts at the top of the screen when a menu item is highlighted.


Add a new menu item name or edit an exsisting name.


Links a menu or menu bar item with one of InfoCentral's many built-in commands.


Creates a new menu bar or a new cascading menu from a menu item.


Specify the application you would like to start from a menu or menu bar item.


Specify the location of the application you will use to create the related file.  The command line contains a drive, folder name, and program name.


Specify the template file you want to use every time you create this related file type.


Specify a working default folder for the application that is set before the application is launched.  When this text box is not filled in, the folder where the program is located is used as the working folder.


Specify the folder where you want to store related files of this type.


Specify an extension for the related file.


Quickly switch to the application instead of restarting it if it is already running.  Use this option only if an application supports multiple instances.


Specify how the text specified in the Default Text box is sent to the clipboard.  When text is sent via the Windows Clipboard, it is pasted into the application by the paste/Clipboard accelerator key for that application.  This pasting is specified in the  Keystrokes to send to the application option.  When the default text is sent via an ASCII text file, the name of the file is usually passed to the application on the application launch command line.


Starts a new instance of an application, even if the application is already running.


Specify whether or not the text file created when the Send default text via option is set to Text file is passed on the command line when the application is launched.


Specify the keystrokes unique to your application that you want to invoke when the application starts.


Select the accelerator and additional keys you want to assign to the menu item you are customizing.  You can assign two accelerator keys to a menu item, but you cannot assign the same accelerator key to two different menu items.  Click the List button for a list of InfoCentral's assigned accelerator keys.


Click this button to view a list of already assigned accelerator keys.  You can assign two accelerator keys one menu item, but you cannot assign the same accelerator key to two different menu items.


Click one of the pre-defined sizes for your print-out.  All layout sizes are measured in inches.


Print only odd, only even, or both odd and even pages.  Page refers to the printed page.  Because the Outline view does not indicate where a page begins or ends, pages break at the same place regardless of the Layout Size.


Specify the style of the printed outline.  You can choose to separate objects by spaces, bullets, or lines.


Specify how you want to print objects and whether to alternate headings on left and right margins.


Use the tab to display object lists (Outline view), calendars, or card files.


Use the tab as a Calendar view in which Calendar objects are available.


Use the tab to display card files.  You can also select which type of objects to include in your card file.


Specify how changes made to any tab view are saved.  You can automatically save the list every time you make a change (Always save), save changes when you leave a tab (Save with confirmation), or  save changes only to the iBase, not the display list (Never save).


Saves the list as you are leaving the tab, with your confirmation.


Preserves the original list.  Any changes made after selecting this option are saved in the iBase but not in the display list.


Inserts the file description into the file.  For example, if you type "Memo to all employees" as the description of a related file, choosing Description inserts the @@FileDesc@@ variable which will insert the description into the related file.


Inserts field variables that will extract a person's name, title at a company, company name, and address information.  InfoCentral places this information in the resultant related file.


Inserts the standard letter format, including today's date, standard address block, a RE: notation, "Dear" and "Sincerely," your name, your initials and your assistant's initials, and the name of the file so you can locate it later.


Specify the category and field that you want to extract information from while creating a related file.


Enters the current date.


Lets you move to a previous or future year.


Type the date you want to go to.


Lists the total number of objects found in each object category in the current iBase.


Specify the number of copies you want printed.


Select how much of the iBase you want to print.


Exit the current dialog box without making any changes.


Lets you define the margins when printing.  You must use inches when specifying left, right, top, and bottom margins.


Restores all print options to their original defaults.


Specify whether to include a cover page or header with the iBase and things such as tab names and addresses.


Lets you print the only tasks for the first day in your calendar, all  the days in your calendar, or neither.


Lets you print the follow-ups for the first day in your calendar, all days in your calendar, or neither.


Prints the calendar view you choose.  Use the Number of days text box to specify how many days, weeks, months, or years you want to print.


Prints an example copy of the label sheet currently selected.


Select the type of label sheet you want to use.


Resarts printing from the currently selected item.  You can also specify the number of labels to skip on the first sheet when printing.


Lets you choose which type of address (home or business) is used when you add a person's name to a mailing label.


Checks the integrity of the iBase and maked any necessary corrections.


Permanently deletes all objects in the Trash Can.


Permanently delets all fields in the Trash Can.


Permanently deletes all Task items that have been maked completed or abandoned.


Permanently deletes all calendar events before the date you specify.


Permanently deletes all information marked private in the iBase.


Permanently deletes all connections to files that may have been deleted, moved, or renamed.


Permanently deletes all connection descriptions not used by existing connections.


Deletes the selected tab.


Saves the current tab with the properties you have selected.


Use Tab Properties to add or edit the name and description of a tab, to check the current status of a tab, and to change the color of the tab.


Use this dialog box to set the preferences you want when you add people, organization, thing, and event objects to an iBase.


Determines what happens when no search matches are found.


Lets you limit the search for events to the days you specify.


Adds the found objects to the end of the list of objects in the Outline view.  If this box is not checked, objects are inserted below the object that is currently selected.


Lets you search for future events in the next number of years you specify.


Create or add a new category type.


Lets you edit the currently selected category.


Enter a name for a new category or edit the name of an existing category.  You must enter a name in this text box before creating a new category.


A list of previously defined categories.  Select one, then click Category setup to add or edit category properties.


Use this text box to add or edit a category name.


Select the type of category you want.  You can make any category a private one by clicking Private category at the bottom of the list.


Select a color for the object when it appears in the Object view.


Make the current field preferences the default for newly created Categories of the type currently selected.


Deletes the currently selected category.


Select the two category types you want to create or edit a connection description between, to delete a connection description, or to view the setup of an existing connection description.


Sorts the card file alphabetically using first names or last names.


Type the note you want to appear in the time you specify.


Specify the time in which you want to receive the reminder you type in the Remind me to text box.  You can set a time up to 99 hours, but all Countdown Timer messages are cancelled when you exit InfoCentral.


You can choose whether or not to include connections when making a copy of an existing object.


Add or edit a tab name, or select from the list of available tabs.


Arranges the tabs in the InfoCentral desktop from left to right alphabetically or as listed in the tab list box.


Adds the selected alarms as objects to the Outline view.


A list of the alarms currently set.


Turns alarm notification on or off.


Restores the selected item to the tab it was deleted from.


Deletes the items listed in the Deleted objects list box.


Use this dialog box to calcluate the number of days between two dates.  You can also enter a beginning or ending date only and type a number in the Date differences text box to calcuate what the date will be (or was) on the number of days you specified.


Type the text you want to search for.


Lets you inlcude object connects in your search.


Lets you search using upper and lower case letters.  When this box is not check, upper and lower case letters are ignored in your search.


Displays a title before a name if this box is checked.  You can choose to always display a title with a name or to display a last name only if a last name is included.


Displays a first name if the box is checked.  You can choose to display the formal firt name followed by the informal name, or the informal name followed by the formal name.


You can choose to hide or display middle, maiden and last names.  You can also use the Postfix option to hide or display characters that follow a name, such as degrees or titles.


Select Noise word sorting enabled if you want to sort the objects in the Outline view in alphabetical order, ignoring the words you have entered in the Noise word list.  Deselect this text box if you want to keep the list of noise words you have entered but you want to sort  objects and include those words.


Enter the words you want ignored (such as a, an, or the) when you sort objects in the Outline view.


Checking the Allow QuickUp box allows you to create a QuickNote by typing characters in the Outline view or Calendar view.


Lets you select a default category type for QuickNote calls, appointments, tasks, and mail.


Lets you add a default name to the QuickNote mail address field.


Lets you create a new sound scheme.


Lets you modify the currently selected sound scheme.


Deletes the currently selected sound scheme.


Turns the currently selected sound scheme on or off.


Lists the currently selected sound scheme.


A list of previously defined sound schemes.


Type a name for the new sound scheme.


Play the currently selected sound file.


Use this text box to edit or verify the name of the current sound scheme.


A list of InfoCentral events you can assign sound files to.  Hightlight an event name, then read the event description below the Event name list box.  Click Browse if you want to search for a sound file.


Checking this box causes the sound file to play repeatedly when the event it is attached to occurs.


Plays the tune you have selected in the Tune list box.


Select the tune you want to hear when an alarm goes off.


Specify how often you want the alarm to play.


Specify the number of minutes you want between "Remind Again" notifications.


Specify a beginning time, ending time, and an interval of 15, 30, or 60 minutes for your Calendar Day and Week views, and for Todays's Schedule when you display it in the Outline view.  You don't have to type the entire beginning or ending time.  For example, type 10a for  10:00 am or 7p for 7:00 pm.


Specifies how often your current iBase is automaticaly saved.


Defines the keystroke used to access the Customize Menu options.  The default hotkey is F12.


Defines the keys you press to display the explanatory text you have written for a field.


Defines the key used to access field buttons.


Restores all InfoCentral Preference settings to their origianl program defaults.


Specifies the date used when viewing connection descriptions.


Select the way the Toolbar displays (pictures only, text only, or both pictures and and text).  You can click Hide to turn off the Toolbar and Show QuickTips to display or hide the pop-up boxes that appear when you move your mouse over a menu or Toolbar.


Display or hide the tab bar, and select the default color for your InfoCentral background.


Set the Zoom setting (Zoom or Unzoom) for the Object Information and Connection Information dialog boxes.


Display or hide the Outline buttons, set colors for objects and connection descriptions (non-objects), and determine the color for selected objects in InfoCentral (red or reverse text color).


Lets you autodial toll calls in your area code if the Enabled box has a check mark in it.


Enter the local prefixes (three digits), separating each number with a comma (not a comma and a space).


Lets you autodial internal office extensions and outside lines if the Enabled box has a check mark in it.


Enter the numeric sequence required to get the outside line (for example, 9).  You should type a 9 plus a comma (9,), since commas are interpreted as pauses and can make the interface between modem and PBX work better.


Enter the prefix number of your office telephone numbers and the number of digits you want automatically dialed.  For example, if all phone numbers in your PBX start with 222 but to other employees your extension is 25000, type 222 in the Internal PBX prefix of box and 5 in the Dial last digit of box.  When you dial other employees, the first 22 will not be used.


Enter your calling card's access number or the 800 number you use with your credit card.


Does not use your Account number if you dial a 1-800 (toll-free) number.


Lets you autodial long distance telephone numbers with a calling card or access code if the Enabled box has a check mark in it.


Enter your calling card's access number or the 800 number you use with your credit card.  Uee this option if your long distance system requires you to enter the card number before the phone number is dialed.


Enter your calling card's access number or the 800 nubmer you use with your credit card.  Use this option if your long distance system requires you to enter your card number after the phone number has been dialed.


Enter a default country code for international calls.  Use the Lookup feature on the Tools menu to look up county code information by country name.


Enter a default area or city code.  This number will be automatically added to phone numbers when you do not specify a city or area code.  Use the Lookup Feature on the Tools menu to look up area code information by state name or to look up city codes by country.


Adds all items in the list box as objects in the current view.


Adds the item you hightlight in the list box as an object in the current view.


Copies the selected reminders in the list box to the Windows Clipboard so you can paste the reminders into another Windows application or to another location in InfoCentral.


You can choose to view current or upcoming birthdays, events, and tasks.


Use the Options group box to show reminders when you open InfoCentral and to determine how many days in advance you see reminders.  The  Reminders dialog box only appears the first time you open an iBase on any day.  If there are no reminder events when you open the iBase, the dialog box will not be opened automatically.


Use Daily Reminders to view birthdays, events, tasks, and reminders.


Use this text box to view or edit the name of the Object Information field you currently have selected.


Enter a brief statement about a field.  Contextual hints appear in the Object Information dialog box when the insertion point is in a field.


Enter explanatory text or example about a field.  Select a field, then press Shift+F1 in the Object Information dialog box to display this information.


Adds a new object to your current view after you fill in information specific to your object in the Object Information dialog box, or connects two objects after you add a connection description.


Click this button to select the name of an existing object or connection in the Object Name list box.


Select the name of an existing object, then click Edit to make changes to that object.


Lets you check for identical objects in categories, capitalize initial letters, make predictions about gender and names of new people, assign default titles for new people, and choose whether you first categorize or name a new object.


Type a name for a new category in the Category text box, then click New to set up defaults for your new category.


Type a name for a new object.  If you select an existing category type, previously created objects will appear in the list as you type.  If you want multiple names (such as a hyphenated last name or two middle names) to appear together in an Object Information dialog box field, place quotation marks around the names you want to keep together.


Select an existing category from the list box then click Add, or type a name in the Category text box and click New to set the defaults for a new category type.


Copies an object that already exists in the iBase.


Objects with these names already exist in the current iBase.


If the word or phrase you want to describe the relationship between two objects is not displayed, click New Description and add the description you want.


Click Description Setup to edit an existing connection description.


Use Describe Connection to select, create, or edit the labels that describes the relationship between two connected objects.


Adds all objects to the Outline view that use the selected connection description.


Counts the number of connections that use the selected connection.


Removes a connection description from the iBase.


Makes the current connection description the default for new connection descriptions.


Use Connection Description Setup to create or edit a label that describes the relationship between two objects.


Checking Family relation causes connections of this type to be gathered together under the heading "Family."


Enter a name for the field you are creating or edit the name of an existing field.


Specifies the type of information that can be entered into a field.  For example, anything can be typed into an Alpha/Numeric field, but only telephone numbers can be typed in a Telephone field, and only dates can be entered in a Date field.


Click this button to set the preferences for an Object Information field.


Prompts you to type connection information (the information stored on a connection, such as an employee's starting date at a company) after connecting objects for the type of objects (Person, Organization, Thing/Event) you select.


Prompts you to connect a new object to an existing object every time you add an object.


Groups connections by Person, Organization, Thing, or Event when you expand an object in the Outline view.


Sorts connection groups alphabetically or by Person, Organization, Thing, or Event category types.


Lets you enter a URL (Uniform Resource Locator) for the Internet location you want to open using your Web browser.


Lets you enter an e-mail address in an Object Inforamtion field.


Detemines the case of any text entered into this field,  no matter how it is entered.


Determines how characters in a field are automatically formatted.  Leave this text box empty if you want the format of characters to remain exactly as they are entered.  For more information, type "template format" in the online Help index.


Calculates a value in a field when you click a field or press Tab to exit a field.  For more information, type "initial value calculation" in the online Help index.


Type the formula you want calculated in the field when you add an object with this field.  For more information, type "variables" in the online Help index.


Enter a name for the check box.  You can have up to 9 check boxes.


Uses the area code you set in the Telephone Preferences dialog box if the user does not enter an area code before the fax number.


Enter a name for the radio button.  You can have up to 9 radio buttons.


Click this option if you want this radio button to be the default selection in the Object Information dialog box.


Displays the start or end date entered in this field on the calendar.


Displays the expanded, spelled out version of the date or the elapsed time between today and the date entered in the field.


Displays the Date pop-up dialog box instead of a text field.


A date field with this box checked does not require the person filling in this field to enter a year.


Automatically uses the year set in the Date/Time Preferences dialog box.


Automatically display the local time and/or the region description for the number entered in the field.


Enter an e-mail address, macro filename or pager number, and the text of your message.  Use Display ppopup for to specify how long you want the caller ID notification to display on your screen.


Select the options you want for calls that show the caller's name and phone number.


Finds all objects that match the description you typed in the Find text box. Leave the text box empty to display a list of all categories with their objects. Locates only the objects in the current iBase.


Finds the names of all people in the current iBase. For a more specific search, type a person's name in the text box, then click Find People.


Finds all organizations in the current iBase. For a more specific search, type the name of a business in the text box, then click Organizations.


Select what you want to do with your menu item:  perform a command, create a new menu, or launch a program.


Enter the command you want to Perform.  You can type the command you want or select one from the list.


A list of InfoCentral's dialog boxes and actions (such as clearing a view).  To find out what a command does, highlight the command then read the description below the list of commands.


Enter the full path and filename of the command you want to launch.


Enter the path of your working folder.


Finds all objects that are classified as things (QuickNotes, Projects, Hints, etc.) in the current iBase. For a more specific search, type the name of an object, then click Things.


Finds all objects that are classified as events (Meetings, Appointments, Telephone Calls, etc.) in the current iBase. For a more specific search, type the name of an event in the text box, then click Find Events.


Lets you view or change the current options including the way InfoCentral notifies you when no matches are found.


Lets you narrow your search to one category which you can select from a list. Locates objects only in the current iBase.


Follow the listed examples if you want to abbreviate the text you enter in the Find text box. Click Add objects to end of list if you want the objects found by the search added to the end of the list of objects in the Outline view. If this box is not selected, objects are inserted below the currently selected object.


Click the cute little question mark, then click the individual options in this group for more information.


Searches only those files marked with the Archive file attribute.


Searches only those files marked with a System file attribute.


Searches only those files marked with the Hidden file attribute.


Searches all files except the ones that have an Archive file attribute.


Searches all files except the ones that have a System file attribute.


Searches all files except the ones that have a Hidden file attribute.


Ignores the Archive file attribute when searching files.


Ignores the System file attribute when searching files.


Ignores the Hidden file attribute when searching files.


Sets the search conditions for files marked with this attribute.


Type the full path of a folder or filename (for example, to find the document "letter" in your Personal folder, type c:\personal\letter.wpd.) Use * (asterisk) to replace filenames or file extensions. Use ? (question mark) for each missing letter.


Finds all the files you specified in the text box. You must type the full path of a filename or folder before clicking this button.


Type the full path of a file that is connected to an object, or type the full path of a folder that contains the connected file(s). (For example, type c:\personal to find files with connections in your Personal folder.)


Click this to find the files that are connected to other objects, in the folder you specified.


Click this to find only those files, in the folder you specified, that have memos or descriptions attached.


Type the name of the category that contains the objects you want to find or select it from the list.


Finds all objects that match the category you selected and contain the text you entered in the FastFind dialog box as the first letter.


Finds all objects in the category you selected.


Click this to find a wildcard file search (like c:\*.bat or c:\personal\*.*) that is connected to another object. In the text box, type only the drive you want to search (for examply, c:\).


Enter the name of the person or organization you want to list.  You can click one of the vertical alphabetic letters if you want to go directly to the entries beginning with that letter.


Displays the addresses and phone numbers of objects connected to  the objects you list.


Adds the selected objects in the list to the Object view.


View or edit information about the selected object.


Displays the Telephone dialog box which you can use to select a phone number and dial through a connected modem.


Lists addresses and phone numbers by people.


Lists addresses and phone numbers of organizations.


List addresses and phone numbers by people or organization.


You can choose to includes in the search only files that are currently available or files that are not available.


Type the name of the category whose objects you want to list, or select a category from the list.


Type a letter in the text box to view a list of objects in the category you have selected that begin with that letter.  You can also select a letter from the vertical list of alphabet letters.


Displays a verical list of alphabetic letters.


Type the three-letter extension that identifies the type of file you want to skip during your search. Use the * (asterisk) to represent any combination of multiple letters (for example, C* stands for CAB, CBD, CFY, etc.); use the ? (question mark) to represent any single letter (for example, CA? stands for CAB, CAD, CAY, etc.).


Select the two categories that have the connection description(s) you want to find. For example, to find all "Staff Members", select People and Organizations; to find all "Mothers and Daughters", select People and People.


Type the telephone number you want to find.


The object you currently have selected in the Outline or Card File view.


When copying an object to the Windows clipboard, you can choose to copy the object name, address, phone number, and information properties.


Specify a different path or filename for the related file.


The number of objects listed on the current tab.


Plays the sound you have attached to a particular dialog box until you close the dialog box.


The name that will appear in the First Name field of the Object Information dialog box.


Displays an alphabetical list of all names in InfoCentral list of names, a list of female names, or a list of male names.


A list of possible variations of the name you currently have displayed in the Name text box


Renames all files linked to InfoCentral objects to Windows 95 long filenames.


Creates a list of filename extensions you do not want converted (such as .exe, .bat, or .com files).


Create a new file type.


Edit an existing file type.


The type of file (such as letter, graphics, or spreadsheet) you want to attach to an object.


Select the category you want to extract information from during the process of creating a related file.


Select the field you want to extract information from during the process of creating a related file.


Setup the text you want automatically entered in the related file every time you create a new one of this type.


Customizes the way a related file is created when your application starts.


Deletes the currently selected related file type.


Select the Windows application you want to use to create the type of related file specified in the File type text box.


Select the connection description you want to associate with the current related file type.


Select this option if you want to be prompted to include the information from related people or organizations during the creation of a related file.


Select this option if you want to use Windows 95 long filenames for your related files.


The name of the file type you are creating.


Select the already exisiting file type you want to base your new file type on.


Opens the File Type Setup dialog box where you can set the defaults for your new related file type.


Opens the Duplicate Existing File Type dialog box where you can select the existing related file type you want to base your new file type on.


If you want to create a new import pattern, type a new scenario name in the Import scenario text box, then click New Scenario.


Lets you move to a previous or future month.


Use the Calendar tool to specify the date you want to insert into the date field in the Object Information dialog box.  Click the << and >> buttons to move to a different year, or the < and > buttons to move to a different month.  Click Go To if you want to type a specific date.


Renames the currently selected file to a Windows 95 long filename.


Renames all the files in the list to Windows 95 long filenames.


Does not convert the currently selected file to a Windows 95 long filename.


The converted Windows 95 long filename.  The new filename is based on the type of object the file is connected to and the description given the file when it was created.


Use this dialg box to rename files connected to InfoCentral objects to Windows long filenames.  If there is no file description, InfoCentral will not convert that file to a long filename.


The currently selected related file's filename cannot be converted.  Click Skip this message on subsequent errors if you do not want to see this message the next time you receive an error when trying to convert related file short filenames to Windows long filenames.


Read the warning, then click Continue to resume, or click Cancel to close this dialog box and return to the Housekeeping dialog box.


Use the shred options to remove any information in the current iBase that is marked private.  This information cannot be undeleted using the Trash Can.


The file path you want to change. You can use the keyword "ALL" in the From path if you want all qualified files to have their entire path changed to the To path.


The new file path you want to assign to the files that currently have the file path specified in the From path text box.  You can specify another disk drive or folder in the To path.


Changes the file paths for files connected through the current connection description.


Changes the file paths for all files.


Enter a starting and ending date for your event. You do not have to enter an ending date for an event if you want to schedule a recurring event indefinitely.


View the dates on which you have scheduled the current event.


Select how often you want to shedule this event.  You can choose to schedule this event only once (non-recurring) or as often as every day.


Click this radio button, then click OK to schedule your event on specific days of the week or month.


Click Week or Month, then select the specific day or days on which you want to schedule you events.


The international dialog code assinged to a country.  You can type a number in the text box to see which country is assigned to that number in the list.


The dialog code assigned to a city or region of a country.  You can type a number in the text box to which city or area is assinged to that number in the list.


A list of international dialog codes and the current time in different countries.  If multiple area codes are used within a country or state, area codes for specific regions and city are also listed.


Type the name of the country you wish to find or scroll the desired country, region, or state.


Use Lookup Country to find area codes and time zone information for nations around the world.  If multiple area codes are used within a country, area codes for regions and cities are also listed.


Type the abbreviation for the state you wish to find, or scroll to the desired state.


Use Lookup States to find area codes and time zones for the 50 states.  Canadian provinces and U.S. territories are not included.  If multiple area codes are used within a state, area codes for specific cities are also listed.


Specify the Start and Stop date for daylihgt saving time changes.  If  you live in an area that does not have daylight saving time, you can specify the same date in Start and Stop Date text boxes.  If you type a space, the daylight saving time for your area will be used.


Dials the telephone number you have selected in the Object list box.


Lets you keep track of your phone calls by adding a telephone call event object.


Add or edit country, area, and city codes, as well as telephone numbr prefixes and suffixes.  You can also set up specific dialing scenarios.


Copies the selected telephone number to the Windows Clipboard.  You can then paste the number into another application or into another part of InfoCentral.


A list of telephone, fax, or modem numbers assigned to the object you  currently have selected.


Click the items assigned to the currently selected object you want to display in the telephone list.  In addition to the object's telephone number, you can choose to display a fax or modem number as well as the phone numbers of any connected people objects or family members.


Inserts the current date and time into the text of a memo.


Use Memo to attach notes to objects.  You can attach memos to filenames, drivenames, and directory objects as well.


This dialog box contains information about the currently selected iBase.  Click Cancel if you do not want to delete this iBase, or click Proceed if you want to continue.  Once an iBase is deleted, you will not be able to recover it.


Choose one of the import scenarios from the list, or type a new scenario name in the text box, then click New Scenario if you want to create a new import pattern.


Click this option if you want one piece of field data to be connected to another piece of data (for example, a person and a company).


Specify the category you want field data to be converted to during the import by selecting a category from the list or by typing a category in the text box.


Specify the category you want the second object imported into by selecting a category from the list, or by typing the name of the category you want in the Second category to receive data text box.


Select the connection that describes the relationship between the objects you are importing or exporting.  You cannot create a connection description from this dialog box.  You must select a connection description that has already been defined.


The types of objects you want connected when you import them into the current iBase or export them from the current iBase.


Select another import file and different options for the scenario.


Read the information about the import .OMG file and the receiving iBase to verify that you are importing from and to the correct source and destination, then click OK to begin the object import.  If the .OMG file is incorrect, click Go Back to select another file.


Drag field items from the Field/Field Value list box (the items from your input file) and drop them in the appropriate locations in the Receiving field list box.


Use Import: Match Fields to translate input record data into objects, connections, and field information. The first record is the template that all records follow during the import.


Use Import Completed to make sure the import happened the way you wanted it to.


A list of previously defined categories for the current iBase.  If you want to create a new category, type a name in the Select alternate category name text box, then click New Category.


If you are importing an object of a particular category, and that category does not exist in the receiving iBase, you can use Import iBase: Select Alternate Category to select or create a category.


Enter a name for a new category or edit the name of an existing category.


Use Import iBase: Create New Category if a category you are importing  does not exist in the receiving iBase.


Accept the version of the information as it is in the receiving iBase.


Accept the version of the information as it is in the imported iBase.


Import both versions of the information into the receiving iBase.


Use Difference in Objects Detected to reconcile object or connection information differences between a receiving iBase and the iBase that you are importing.  The asterisks represent the information that is different.


Use Import iBase: Unmatched Fields if there are fields in the imported iBase that do not match those in the target or receiving iBase.  You can either match the incoming fields with those that alalready exist (if they are of the same type), or create a new field in the receiving iBase.


Imports categories and their information fields from the specified iBase.


Type the name of the category you want to import in the Category text  box, or select a category from the list.  Select "All Categories and Relations" from the Category list box if you want to import all the categories in the specified iBase.


Click Slip deleted files if you want InfoCentral* to ask you if you want to skip the category if the categories already exist in the current iBase.


If you want to create a new export pattern, type a new scenario name in the Export scenario text box, then click New Scenario.


Choose one of the export scenarios from the list, or type a new scenario name in the text box, then click New Scenario if you want to create a new export pattern.


Select the category that contains the objects you want to export.  You can type a name in the Category to export text box or you can select a category from the list.


Lets you export information from a second category, but only if that information is connected to the category you select here. Deselect the check box if you want to export information from only one category.


Exports only those objects that appear on the screen and belong to the category you select here.


Select the related category of objects you want to export.  You can type a name in the Connected Category to export text box or you can select a category from the list.


Exports connections that have a Starting Date field in the future or an Ending Date field in the past.


Use Default Connection to select the connection that describes the relationship between the objects you are importing or exporting.  You cannot create a connection description from this dialog box.  You must select a connection description that has already been defined.


Drag category items and field information from the iBase fieds list box (the items you want to export) and drop them in the Fields to be exported list box.  Or you can click All Fields if you want to export all the fields in the list.


Use Export: Select Fields to specify which fields from the selected categories you want to export.


Displays the name the of the export scenario.  You can change the scenario name if you want.


Read the information about the export scenario you have selected, then click Begin Export to export data from InfoCentral.


Deletes the export scenario and returns you to the Export Data dialog  box where you can create or select another scenario.


Select different categories and output file for the export scenario.


Use Export Completed to make sure the export happened the way you wanted it to.  Read the information on the dialog box, then click OK.


Use Export iBase: Select Range to specify the objects and connections in an iBase that you want to export.


Use Export iBase: Summary to view the number of objects and  connections exported from the current iBase.


If you are using the Export iBase feature for publishing purposes, you can use Publisher Info to specify the name, source ID field, iBase version, and release date of the iBase you are publishing.  This dialog box appears only if you have started InfoCentral with the  /AUTHOR startup option.


Click This if you want your changes applied only to the event on the day you specified, or click All if you want the changes applied to all future instances of this event.


Use Recurring Event Elimination to turn a recurring event into a non-recurring event.  This dialog box does not delete the event itself or the currently selected object.


View information about the current connection.


Create or edit the connection description.


This dialog box appears as a reminder that you have already connected  the objects you are trying to connect.  Click Properties to see information about the current connection, or click Add New Connection  to create or edit the connection description.


Click This if you want to delete the event on the date you specified,  or click All if you want to delete the entire recurring event.


Click This if you want to connect the object you selected to one instance of the event only, or click All if you want to connect the object to all future instances of this event.


The person or organization object you currently have selected.


Click Select a Related Object if you want to select a person or organization object that has information you want to include with your related file. Click No Related Object if you do not want to include a related person or organization with your related file.


Use this dialog box to enter the path and filename of the application you want to associate with this related file type.  You can also click the Browse button to search for the application you want.


Searches the type of drive you selected in the Scan drives group box for the application listed at the top of the dialog box.


Click this button to type the exact location and filename for the application listed at the top of the dialog box.


Use Application Location to search for the application you have chosen for the related file you want to create.  You can choose to specify a location if you know it, or you can scan a fixed drive, network drives, or both fixed and network drives for the application you want.  If you want to scan a drive for an application, choose the type of drive you want to search, then click the Scan Drives button.


Changes the stored file path for any files that match the path you specify. This option only changes where InfoCentral looks for files; it does not actually move files on disk.


Lets you determine the way files are displayed and sorted in the Outline view.


Use System Status to get information about the version of InfoCentral you are using, its release date, and from which folder you are running InfoCentral.  You can also get information about your Windows configuration.


InfoCentral has detected a duplicate description or attached memo for this this related file.  Click either "Current" or "Duplicate" to choose which file description and memo you want for this file.  The other file description/memo combination will be lost.


Select the Internet address you want from the list, then click Access to open that address in your Internet browser.


Copies the selected Internet address to the Windows Clipboard.  You can then paste the number into another application or into another part of InfoCentral.


Displays all people, place, or thing objects connected to the current object that have a URL assigned to them.


The object you currently have selected.


InfoCentral does not know the gender of the person you just added.  Click Male, Female, or Don't Know to specify a gender.


You need to specify an object type for the new object category you are creating.  Click OK to return to the Category Setup dialog box and select a category type.


Click Delete it Permanently From the Disk if you want to delete the  file from disk, or click Its Connection to [object] if you want to delete the file's connection to the object it is currently attached to but you want to leave the file on disk, then click OK.


Use Delete File to delete the currently selected file object. Click Delete to remove the file from disk, or click Shred to permanently remove the file.  You can undelete a deleted file, but you cannot undeleted a shredded file.


Adds the sound scheme you specified in the Sound Preferences dialog box to the list of schemes you can use.


Use the countdown timer to deliver a quick reminder in InfoCentral in  the time you specify.


Your iBase Housekeeping procedure has been completed.  Read the information about the procedure in this dialog box, then click OK.


Deletes the currently selected connection.


Click Delete to delete the currently selected connection description in the Outline View, or click Cancel if you do not want to delete the  connection description.  Deleting a connection only unconnects two objects; it does not delete the connection description.


Click Delete to delete the currently selected memo, or click Cancel to close this dialog box without deleting the memo.  You can click Edit > Undo Delete if you want to restore the deleted meno.


Sets the alarm to notify you on the date and time you specify.


Use iBae Backup to make a copy of an iBase and reduce the risk of losing any information. You can copy an iBase to a diskette or network drive.


Type the password required to open this iBase if a password has been set.


Type the password required to open this iBase.


The user name entered during Install.


Your organization, entered during Install.


The serial number assigned to your product and entered during Install.


The iBase you are trying to open.  You must first type the assigned password.


Click the attriubtes you want the currently selected file to have.


The size (in bytes) of the currently selected file.


When you display drive letters (for example, O:\*.*) in the Outline view you may not know what the drive contains.  To make drive letters more meaningful, use File Mask Properties to attach a description to the drive file mask.  For example, if a drive contains all of your company's reports, and it is mapped to W:\*.*, type Company Reports in the Edit File Mask Properties dialog box.  Descriptions appear with the drive letter in the Outline view.


Use wildcard characters (such as * and ?) to specify the files you want to list.


Displays all files in the currently selected directory in the Outline view.


Displays program files contained in the currently selected folder in the Outline view.


Lets you change the way files are displayed and sorted in the Outline view.


View or edit a description of the currently selected folder.


View or edit the name of the currently selected folder.


CliCk Delete to delete the selected folder and its contents, or click Cancel to exit this dialog box without making any changes to the currently selected folder.


Click Delete All Objects to remove all objects on the current tab and place them in the object trash can, or click Cancel to exit this dialog box without deleting the objects.  Deleted objects can be undeleted from the trash can.


Prints the information assigned to the currently selected object.


Type a name for the new object you are adding.


You are being notified of an event.  Read the description, then click  OK to close the dialog box.  Click "Remind me again in" then type a number in the Minutes text box if you want to see this notification again in the number of minutes you specify.


Type a description for the volume.  This description will appear in the Outline view.


Type a name for the volume.  This name will appear in the Outline view.


Use Drive Information to create or edit the name and description of a drive, and to find out how much space is used or available for the currently selected drive.  Click OK to apply the changes you have made and then close the dialog box, or click Cancel to close the dialog box without making any changes.


Click Select a Related Object if you want to select a person or organization object that has information you want to include when copy the selected object to the Clipboard.  Click No Related Object if you do not want to include a related person or organization with your copy.


Click Paste original object to insert the object you copied, or click Paste duplicate object to insert an exact duplicate of the object you copied, which you can then edit as you wish.


This dialog box reminds you that a copy of the iBase exists and that  this is either the host or the remote edition.  Read the information, then click OK.


When you link information to an InfoCentral iBase, the information  continues to reside in the server file while a copy of the same information exists in InfoCentral.  Click Break Link if you want to  delete the link between InfoCentral and the server application.


Use OLE Object Properties to view information about an OLE object and to change the description that appears in the Outline view.


Deletes the selected OLE object.


Enter the path and filename for the iBase you are creating.


Specify the iBase template you want to use when you create your new iBase.  The new iBase will have the same attributes as the iBase specified in this textbox.


Use this dialog box to enter the path and filename of the iBase you want to check in.  You can also click the Browse button to search for the iBase you want.


Select the options you want for calls that do not show the caller's name or phone number or both.  For example, click Add to CallerID Log to display, on a list, a record of the call and any available information about the caller.


Automatically displays a QuickNote containing any available information about the call.


Sends you a message through GroupWise that a call was made. The message includes any available information about the call.


Displays a dialog box that includes any available information about an incoming call.


When you check out a remote iBase, the remote and host iBases are each given a special label that is used to remind you that an iBase has been checked out.  Use Abandon Remote to remove these labels.  You can abandon an iBase from either the remote edition or the host edition.


Notifies your pager about a call. The message includes any available information.


Type the e-mail address of the person who will receive information about an incoming call. You must select Send an E-mail message to receive notification.


Type the full path and name of the macro that will start when there's an incoming call; or use the default macro. You must select Run a macro to use this option.


Type the pager number that will notify you of an incoming call. Follow the format that appears below the Pager number text box. Separate the phone number, PIN number, password, and so on with a colon (:). Select Call a pager number to activate this option.


Type the message that will appear in e-mail messages and QuickNotes when you receive a call. Use the symbols below the text box to insert the phone number, date, and so on. For example, type %N called at %T on %D. The message will read: Marc Sabatini called at 1:30 pm on 6/21/96. Select Create QuickNote (call) object or Send an E-mail message to activate this option.


Lets you select the proper modem and caller ID information to activate the caller ID option in Corel InfoCentral.


Corel Support Services in North America

Corel recognizes that support needs vary from user to user, so we offer you a wide range of choices when you need answers to your technical questions about Corel applications.

If you have a question about your Corel application’s features and functions, first look in the Corel manual or consult the online Help.  In addition, you can also find late-breaking updates and technical information by double-clicking the Readme icon in the Corel program group.  Finally, if you cannot find the answer in these locations, you can speak to a Technical Support Representative located in North America or in Europe.

If you have problems after hours, on weekends, or on holidays, you can contact our Priority Technical Support team, IVAN -- our Interactive Voice Answering Network, or the Automated FaxBack System.  We also offer Electronic Support Services in the form of a Bulletin Board, an Internet World Wide Web site (www.corel.com), and an FTP site (ftp.corel.com).

Technical Support

Corel is committed to providing customers with high quality, timely technical support, with options to meet a wide range of customer needs.  This document will introduce you to the variety of support services we provide.

Classic Technical Support Services

For Corel InfoCentral 7, please call (801) 765-4012.

Classic Service is a complimentary technical support program that provides free, unlimited support on toll telephone lines for the life of a Corel product.  The life of the product begins when Corel first introduces the product and ends 6 months after Corel stops selling the product.  Classic support is offered during normal business hours.  To receive Classic Support, you need to register your software.  If you reside within the United States, U.S. Territories, or Canada, please mail your registration card to the address printed on the registration card.

The first time you call customer support, please have your serial number available so that a Personal Identification Number (PIN) can be assigned to you.  You will need to supply this PIN each time you call Classic Support.  Your serial number is located on the registration card packaged in your product.

Priority Technical Support Services

Need immediate assistance?  Priority support is available 24 hours a day, 7 days a week.  When you call Priority Support you receive preferential treatment.  You receive priority queuing, and your question is handled by an experienced second-level support technician.  The fee for Priority Support is calculated on a per minute, per incident, or annual basis.

To access fee-based priority support for this Corel product, please call the following numbers:

(888) 767-3325 (per-incident charge)

(900) 555-3115 ($2 per-minute charge)

For additional information about purchasing a priority technical support contract, please call the Service Sales Group at (800) 861-2160.

Premium Technical Support Service

Premium Service is the highest level of support offered by Corel directly to its customers.  Services include account management to establish a close support relationship with Corel; priority access 24 hours a day, 7 days a week to senior support engineers who work exclusively with Premium Service customers; and electronic support tools and information to provide solutions and tips that increase productivity.

For additional information about purchasing Premium Service programs, please call (801) 765-4046.

Free Support Services

IVAN 24-Hour Automated Support System

IVAN, our Interactive Voice Answering Network, contains answers to commonly asked technical questions and allows you to solve your own problems 24 hours a day, 7 days a week.  IVAN is regularly updated with the latest information, tips, and tricks.  You can also request that IVAN solutions be faxed to you.  There is no charge for the IVAN service beyond the cost of the telephone call.  To use this service, please call (801) 765-4038.

Fax-On-Demand Service

If you have a fax machine, you can get detailed information about your Corel products, supplementary materials and services, and Customer Support solutions to common problems, 24 hours a day, by calling (801) 765-4037.

Electronic Support for the Hearing Impaired

Customers with a telecommunications device for the deaf (TDD) or teletypewriter (TTY) can get support Monday through Friday during normal business hours by calling (801) 765-4032.

Corel's WordPerfect BBS

If you have a modem and communications software package, you can access Corel's WordPerfect Bulletin Board Service (BBS).  You can download files, including printer drivers, troubleshooting information, and utilities, and you can transfer problem files to Customer Support through the BBS.  For an explanation of how to access and use the BBS, call (801) 765-4033.

To access the BBS, call (801) 221-5197.

Make-It-Perfect

To record requests for product and policy enhancements, call (801) 765-4030.

CompuServe

If you have a CompuServe membership, you can access Corel’s technical information by entering GOCOREL at the CompuServe prompt.  On this forum, you can quickly search Corel’s technical information database for answers to many of your technical questions or problems.  This site also contains printer drivers and other files you can download.

Internet

The World Wide Web address for Corel’s products on the Internet is http://www.corel.com.  At this location, you can quickly search Corel’s Searchable Knowledge Base.  From the database, you can read, print, or download documents that contain answers to many of your technical questions or problems.  This site also contains printer drivers and other files you can download.

Mailing Address

If you need to contact Corel in writing about your products, please use the following address:

ATTN: CUSTOMER SUPPORT

COREL, INC.

567 E. TIMPANOGOS PKWY

OREM, UT  84057

Before You Call

Before calling Technical Support, please have the following information available so that a Technical Support representative can help you resolve your problem more quickly and efficiently:

A brief description of the problem including the exact text of any error messages received and the steps to recreate it.

Type of computer, monitor, pointing device (e.g., mouse, tablet), printer, and video card (display adapter) in use.

The versions of Microsoft Windows and the Corel product in use.  Choose the About Windows 95 command from the Help menu in Explorer to find which version of Windows you are running.

A list of any programs loaded into RAM (e.g., TSRs).  Check the Startup folder in the Programs menu to determine if you are running any other programs.

For a technician to assist you, you will be required to provide your PIN or serial number each time you call.  Your serial number is located on the registration card packaged in your product.

Customer Service in North America

Customer Service Representatives answer questions about specifications and pricing and sell all of the Corel products.  They can also issue replacement disks.  There is no charge for calling Customer Service.

To order additional products or supplementary materials from the United States, Canada, Puerto Rico, or the Virgin Islands, please call the Sales Center at (800) 772-6735.

You can reach Customer Service via e-mail at custserv@corel.com.

General customer service and product information can also be accessed through the World Wide Web at http://www.corel.com.

Please note:  The terms of Corel's technical support offerings are subject to change without notice.

Related Concepts


Corel Support Services Worldwide

Classic Technical Support Services

Classic Service is a complimentary technical support program that provides free, unlimited support on toll lines for the life of a Corel product.  The life of the product begins when Corel first introduces the product and ends 6 months after Corel stops selling the product.  Classic support is offered during normal business hours.  To receive Classic Support, you need to register your software.  Please mail your registration card to the appropriate address printed on the registration card.

Technical support outside North America is available to you at the following locations.  If your country is not listed below, please check the Services and Support Section on our World Wide Web site at www.corel.com.  You may also dial (353)-1-7082500 for information on reaching Corel Technical Support.

Latin America

Argentina  (0541) 954-6500

Brazil  011 5505 4725

Chile  562 671-3060

Mexico  525 254-0173

Middle East

Dubai  971.6.510.227

Europe

Austria  (01)-589-241-09

Belgium - French  (02)-714-41-09

Belgium - Dutch  (02)-714-41-59

Czech Republic  422 627 3487

Denmark  35-25-80-09

Finland  (90)-229-060-08

France  (1)-69-32-49-87

Germany  (069)-66405009

Italy  (02)-452-812-00

Netherlands  020-683-6050

Norway  22-97-19-09

Poland  (0048)-(71)-728-141 ext. 289

Portugal  05053-13330

Spain  900-983107

Sweden  0680-711-750

Switzerland - French  022-310 0892

Switzerland - German  01-272 2212

Asia Pacific

Australia  02 898 6856

Hong Kong  8100-3729

India  91 11 3351948

Japan  03-5645-8379

Malaysia  800-1090

New Zealand  09 526 1155

Singapore  1-800-65-1042

Taiwan  2 593 3696

Africa

South Africa  021-658-4222

IVAN 24-Hour Automated Support System

IVAN, our Interactive Voice Answering Network, contains answers to commonly asked technical questions and allows you to solve your own problems 24 hours a day, 7 days a week.  IVAN is regularly updated with the latest information, tips, and tricks.  You can also request that IVAN solutions be faxed to you.  There is no charge for the IVAN service beyond the cost of the telephone call.  To use this service, please call technical support.

Fax-On-Demand Service

If you have a fax machine, you can get detailed information about your Corel products, supplementary materials and services, and Customer Support solutions to common problems, 24 hours a day, by calling technical support.

Electronic Support for the Hearing Impaired

Customers with a telecommunications device for the deaf (TDD) or teletypewriter (TTY) can get support Monday through Friday during normal business hours by calling (801) 765-4032.

Corel's WordPerfect BBS

If you have a modem and communications software package, you can access Corel's WordPerfect Bulletin Board Service (BBS).  You can download files, including printer drivers, troubleshooting information, and utilities, and you can transfer problem files to Customer Support through the BBS.  For an explanation of how to access and use the BBS, call (801) 765-4033.  To access the European BBS, call (++353)-1-7082700.

Make-It-Perfect

To record requests for product and policy enhancements, call (801) 765-4030.

CompuServe

If you have a CompuServe membership, you can access Corel’s technical information by entering GO COREL (for English), GO CORELGER (for German), GO CORELFR (for French), GO CORELNL (for Dutch), and GO CORELSCAN (for Scandinavia) at the CompuServe prompt.  On this forum, you can quickly search Corel’s technical information database for answers to many of your technical questions or problems.  This site also contains printer drivers and other files you can download.

Internet

The World Wide Web address for Corel’s products on the Internet is http://www.corel.com.  At this location, you can quickly search Corel’s Searchable Knowledge Base.  From the database, you can read, print, or download documents that contain answers to many of your technical questions or problems.  This site also contains printer drivers and other files you can download.

Mailing Address

If you need to contact Corel in writing about your product, please use the following address:

ATTN: CUSTOMER SUPPORT

COREL, INC.

567 E. TIMPANOGOS PKWY

OREM, UT  84057

USA

Please note:  The terms of Corel's technical support offerings are subject to change without notice.

Related Concepts