Super Names User's Manual
Stand Alone, Inc.
Table of Contents
1 Welcome and Registration
1.1 About Super Names
1.2 System Requirements
1.3 Registering Super Names
1.4 Contacting Stand Alone Inc.
1.4.1 Business Hours
1.4.2 Email
1.4.3 Phone
1.4.4 Regular Mail
1.4.5 World Wide Web
1.5 Reporting Bugs
2 Installing, Upgrading,
and Removing Super Names
2.1 Installation
2.2 Upgrading Super Names
2.2.1 Upgrading from Versions Earlier Than 1.2
2.2.2 Upgrading from Versions Earlier Than 1.5
2.3 Removing Super Names
3 Using Super Names
3.1 First Impressions
3.1.1 Applications Screen
3.1.2 Address Button
3.2 Super Names List Screen
3.2.1 Address Label
3.2.2 Folder Tabs
3.2.3 Field Order
3.2.4 A-Z Tabs
3.2.5 Check Boxes
3.2.6 Notes
3.2.7 Links
3.2.8 Scroll Bar
3.2.9 New
3.2.10 The Look-up Function
3.2.11 Mini Address View
3.2.12 Address Entries
4 List Screen Menu Options
4.1 List Menu
4.1.1 New Address
4.1.2 Select All
4.1.3 Clear Selected
4.1.4 Delete Selected
4.1.5 Duplicate Selected
4.1.6 Beam Selected
4.1.7 Beam Category
4.1.8 Beam Business Card
4.1.9 New Display Field
4.2 Options Menu
4.2.1 Preferences
4.2.2 List Settings
4.2.3 Folder Setup
4.2.4 Rename Custom Fields
4.2.5 Phone Abbreviations
4.2.6 Override Address Button
4.2.7 Install/Remove SN Find
4.2.8 Enter Registration Code
5 Address Card Enhancements
5.1 New Fields
5.2 Linking
5.2.1 Linking Names
5.2.2 Linking Appointments
5.2.3 Linking To Do Tasks
5.2.4 Linking to Memo Links
5.2.5 Unlinking
5.2.6 Accessing Your Links
5.2.7 Links and the Built In Address Book
5.3 Record Menu
5.3.1 New Address
5.3.2 Edit Address
5.3.3 Delete Address
5.3.4 Duplicate Address
5.3.5 Duplicate Address w/o Name
5.3.6 Attach Note
5.3.7 Delete Note
5.3.8 Toggle Link Display
5.3.9 Select Business Card
5.3.10 Beam Address
5.3.11 Beam Business Card
5.4 Options Menu
5.4.1 Preferences
5.4.2 View Preferences
5.4.3 Font
5.4.4 Rename Custom Fields
5.5 Address Edit Screen
5.5.1 Links
5.5.2 Folder Tabs
5.5.3 Private
5.5.4 Setting the Date
5.5.5 Notes
1 Welcome and
Registration
1.1 About Super Names
Super Names is a series of enhancements for the Address book included
with the Palm OS. It gives you faster access to your names and
Addresses, links between Address cards and other items, and many
other options that make it easier to access your information.
Included in this archive are the following packages:
oSprNames.prc
This is the software package that you need to install on your
Palm organizer.
oSNConverter.prc
Install this package if you are updating Super Names from a version
pre-1.5.
oSprNames.txt
This is a text only format of the users' manual.
oSAStuff.txt
A list of all of the software available from Stand Alone, Inc.
1.2 System Requirements
Super Names is designed to work on both the Palm organizer, Professional
and Personal units, as well as the Palm III, IIIx, IIIc, IIIxe,
IIIe, V, Vx, VII, TRGPro, SymbolUnits, Handspring devices, as
well as any device using Palm OS 3.0 or later. Throughout this
manual, Palm device is used to refer to any of these units.
1.3 Registering Super Names
Super Names is shareware, and costs $19.95
The Super Names Demo will work for a 30 day trial period. At
the end of the 30 days, it will stop working. After it expires,
you will be unable to access any additional information Super
Names has added, nor any of its links. To avert this tragedy,
you will need to get in touch with Stand Alone to purchase your
software. You can register with us by several different methods.
Before it expires, it is fully functional, with no hidden features.
You will need to include the following information, no matter
how you choose to register. Most importantly, you need to include
your name EXACTLY as it is entered in your Palm organizer, including
spaces. We use this to generate your password, so it must be precise.
You will need to specify which programs you wish to register,
and include payment for each of them. We accept Visa, MasterCard,
and American Express. If you are using normal mail, you can send
us a check as well. Make sure to include your card number, the
expiration date, and what type of card you are using. You also
need to give us a way to get in touch with you. Email is the preferred
way, followed by your Address and phone number. An Email Address
is not strictly necessary, but it will result in much faster service.
For instant gratification, register by phone, and pay using Visa, MasterCard, or American Express. To do so, call (773) 477-2492 and we will give you a password right over the phone.
Alternatively, you can send us a check to the Address below.
You can also email us. Just email us the relevant information, and we'll send you a code. It is also possible to purchase Super Names through PalmGear HQ at www.pilotgear.com
Once you register, you will receive a registration code from us. To install the code, first tap on the Menu silkscreen button. Then, select Options, and tap Enter Registration Code. Finally, enter your password on the space provided.
1.4 Contacting Stand Alone Inc.
There are several ways to get in touch with us here at Stand Alone,
Inc. Email is the preferred form of communication, but whatever
works for you is fine. If you have any questions, comments, suggestions
or compliments, please don't hesitate to contact us through any
of the methods listed below.
1.4.1 Business Hours
Stand Alone is open from 9 AM to 5 PM Monday to Friday. We are
closed on Saturday and Sunday. These times are CST and GMT -5.
1.4.2 Email
internet: info@standalone.com
1.4.3 Phone
Voice: (773) 477-2492
Fax: (773) 477-2579
1.4.4 Regular Mail
Stand Alone
3862 N. Lincoln, 2ud Floor
Chicago IL, 60613
USA
1.4.5 World Wide Web
http://www.standalone.com
1.5 Reporting Bugs
If you find a bug in our software, it would be helpful if you
reported the bug to us. To report a bug, please Email us with
Bug Report Request in the subject line. In the email, include
the following information:
oWhat type of Palm device you are using (i.e. Palm IIIx)
oThe software name and version number (i.e. Super Names v1.5)
oThe error message
oA brief description of how we can recreate the error
oYour name and Email Address so we can contact you when the bug
is fixed
When reporting bugs, it is best to Email us, rather than calling,
so that the programmers have a written record of the information
they need to solve the problem.
As soon as we receive your Email, the programmer will examine
the problem, and fix it.. Because our programmers are busy creating
software, it can take a while for them to reply, but they will
release a new version of the software that fixes the bug as soon
as they can.
2 Installing, Upgrading, and Removing Super Names
2.1 Installation
When you first install Super Names, follow the normal procedure
for installing any Palm OS software using Palm Desktop, Palm Buddy,
or Backup Buddy.
2.2 Upgrading Super Names
2.2.1 Upgrading From Versions Earlier Than 1.2
If your current version of Super Names is earlier than 1.2, and
you wish to upgrade to 1.2 or later, you need to follow a special
installation procedure. Once you have version 1.2 or later installed,
you will not need to perform the special installation procedure
in the future. However, it is suggested that you always uninstall
Super Names Find before installing a new version of Super Names.
Step 1: Perform a HotSync with your desktop computer.
Step 2: Go into the App Launcher and remove Super names using
the Delete option.
Step 3: Return to your desktop computer, and install both the
new version of Super Names and the file labeled Super Names Links,
which should be in your Backup directory or folder.
Step 4: Finally, perform another HotSync, which will install both
the new version of Super Names and all your Linked information.
Step 5: Run the SN Converter program which was included with your
Super Names.
2.2.2 Upgrading From Versions Earlier Than 1.5
Install Super Names and SN Converter on your Palm device. Run
SNConverter to update your Super Names Links information.
2.3 Removing Super Names
If you decide to remove Super Names, you need to make certain
to deactivate the Super Names Find feature. Super Names Find is
located in the Options menu. Select it, and a message window will
appear telling you if Super Names Find is installed or not, and
giving you the option to install or remove it. Once Super Names
Find is uninstalled, you can delete Super Names through the normal
process by using the Memory application.
IMPORTANT: When removing Super Names, make certain that you do not delete the Address application that came with your Palm organizer. Only delete the Super Names application.
3 Using Super
Names
Super Names is a set of enhancements for the Palm OS which adds
a number of new features which make it faster and easier to use
the Palm device's Address Book.
Note: All screen shotswith color were taken from the Palm IIIc. These screens appear without color on other Palm devices.
3.1 First Impressions
When you first install Super Names, open it through the applications
screen.
3.1.1 Applications Screen
To open Super Names, tap on the Home icon, and then tap on the
Super Names.
3.1.2 Address Button
Super Names gives you the option to override the Address Book
button so that it opens Super Names instead of the built-in Address
Book application. The first time you open Super Names after installation,
a window will appear giving you the option to override the Address
button. If you elect not to override the button, you can do so
at any time by selecting "Override Address Button" from
the "Options" menu.
3.2 Super Names List Screen
Once you open Super Names, the first screen you will see is the
List screen. It is similar to the Address list screen, but includes
many new enhancements.
If you have a Palm IIIc, you can take advantage of Super Names' new color options.
3.2.1 Address Label
The Address Label has two new functions. First, it lists the number
of Address listings in the current folder. In addition, when you
tap the Address Label a menu pops up that includes The last 15
recently accessed names. You can turn off the number feature via
the List Settings menu option described in Section
4.2.2.
3.2.2 Folder Tabs
Across the top of the List screen are found several folder tabs.
The tab marking the current folder is in front of the other tabs.
To switch between folders, simply tap on the desired folder tab.
You can decide the order, color, and number of tabs through Folder
Set Up found in the Options menu described in Section
4.2.3. The Folder Tabs also make it easy to re-file your Address.
To re-file an Address, select the desired Address from the current
list and drag it to the tab marking the folder where you wish
it to be filed.
3.2.3 Sort Order
To the right of the Address tab is the Field Order icon. Tap this
icon to bring up a picker where you can set the order in which
fields are displayed on the List Screen.
3.2.4 A-Z Tabs
The Index tabs are found underneath the folder tabs in the form
of the alphabet. Tapping on a letter of the alphabet moves the
Address list to the first entry of that letter. You can move the
Index to the bottom or either side of the screen, or hide it through
the List Settings found in the Options menu described in Section
4.2.2.
3.2.5 Check Boxes
Super Names gives you a check box next to each entry, making it
easy to re-file, delete or duplicate multiple Addresses. To select
an entry, tap on its check box. To hide or show the check boxes,
tap the checked box in the lower right hand corner. If this box
is checked, the boxes next to the entries will be shown. If it
is unchecked, then they will all be hidden. If you have one or
more names selected, you can re-file them by selecting a new category
from the picker in the upper right corner of the screen.
3.2.6 Notes
If an Address has a note associated with it, an icon will appear
to the right of the entry. Tap on this icon to view or edit the
note. This will only display if the "Show Notes" checkbox
is tapped in the "List Settings" window.
3.2.7 Links
If an Address has a Link associated with it, the Link icon will
appear to the right of the entry. Tap on this icon to view a list
of all links. Linking is fully explained in Section
5.2. This will only display if the "Show Links"
checkbox is tapped in the "List Settings" window.
3.2.8 Scroll Bar
Super Names includes a scroll bar to the right of the Address
entries to make it easier to scroll through your Addresses. This
bar can be shown or hidden through the List Settings found in
the Options menu described in Section 4.2.2.
3.2.9 New
Tap this button to create a new Address card.
3.2.10 The Look-up Function
Just as in the normal Address book, you can look up names by entering
the first few letters on the line at the bottom of the screen.
3.2.11 Mini Address View
Super Names displays the current Address in a mini-view at the
bottom of the main screen. To turn the mini-view off and on, tap
the arrow next to the Look-up entry line. At the bottom of the
Mini Address View, there are four icons. Tap the face to view
the name of the current Address. Tap the phone to view the phone
number. Tap the house to view the street address, and tap the
(. . .) to view any additional information in the Address.
3.3 Address Entries
Tapping on the Address entry will do one of two things. If you
tap on the Address name, it will take you to the entry's Address
Screen. If you tap on the entry's number, a menu appears with
a list of all included numbers, as well as an option to add a
number. Selecting a number will make that number appear in the
list.
4 List Screen
Menu Options
The List Screen Menus are accessed by tapping the Menu silk-screen
button while at the List screen.
4.1 List Menu
All of the following options are found under the List menu
4.1.1 New Address
Select this option to create a new Address.
4.1.2 Select All
Selecting this option selects all of the Addresses in the current
category. If an Address is selected, its check box will checked.
4.1.3 Clear Selected
This option deselects all of the Addresses in the current category.
4.1.4 Delete Selected
This option deletes all selected addresses.
4.1.5 Duplicate Selected
Selecting this option duplicates any Addresses that are currently
selected.
4.1.6 Beam Selected
Selecting this option will beam any selected Addresses to another
Palm device. This feature only works with Palm OS 3.0 or higher.
4.1.7 Beam Category
Selecting this option will beam every name in the current category
to another Palm device. This feature only works with Palm OS 3.0
or higher. If Super Names has been installed on the receiving
Palm device, all of the Super Names info will be beamed. If the
receiving Palm device does not have Super Names, only the standard
information will be beamed. SN Find must be installed in order
to receive any of the special Super Names information.
4.1.8 Beam Business Card
Selecting this option will beam your business card to another
Palm device. This feature only works with Palm OS 3.0 or higher.
You can select your business card by going to the desired entry
in Super Names and choosing "Select Business Card" from
the "Record" menu. You can only have one business card
selected at a time, and selecting a new one will deselect the
old. There is no way to 'clear' the current business card other
than selecting a new one. Additionally, pressing and holding the
Address button will beam your business card.
4.1.9 New Display Field
Selecting this option brings up a menu from which you can choose
which field will be displayed. This option sets field for the
first Address on the screen.
4.2 Options Menu
All of the following features are found under the Options Menu.
Open to Folder
Use the picker in this preference to set the folder which will
be displayed when Super Names is opened.
Return to Previous Name
If you leave Super Names while viewing a name by opening another
application, when you return to Super Names it will show the previous
name instead of the main list screen.
Use Address button to Cycle Through Tab Categories Only.
If this preference is checked, tapping the Address button will
cycle through Super Names' folders.
Resort Database After HotSync
Selecting this preference will have Super Names resort the Address
database after a HotSync. This option is useful if you are using
a non-standard sorting method.
Add Date Items to DateBook
If this preference is selected, any date items you create in Super
Names will automatically be added to your DateBook.
Popup Recent Names via Title
Checking this preference sets the popup menu accessed from the
Address tab to be listed by title.
The bottom of the Preferences screen tells you if SN Find has been installed or not.
4.2.2 List Settings
This menu controls many of the special features of the list menu.
Font
You can select the List screen font from this picker. If you wish
to have condensed text, check the box next to condensed.
A-Z Tabs
Using these boxes, you can decide to have the Index tabs hidden,
or on any of the four sides of the screen. The shaded box shows
the current location of the Index tabs.
Default Sort
Use this picker to choose the order in which the Address entry
information is displayed.
Show Links
This box allows you to display the Links icon to the right of
an Address entry in the List screen. If this box is checked, then
the Link icon is displayed if there are links for the Address.
If it is unchecked, then the icon is hidden.
Show Count
Check this box to display the number of Addresses in your Palm
device.
Use Scroll Bar
If this box is checked, the scroll bar is visible. If it is unchecked,
the scroll bar is hidden.
Show Notes
This box allows you to display the Notes icon to the right of
an Address entry in the list screen. If this box is checked, then
the Notes icon is displayed if there are notes for the Address.
If it is unchecked, then the icon is hidden.
Show Folder Tabs
This option lets you show or hide the Folder Tabs. If this box
is checked, the Folder Tabs are shown, and if it is unchecked
they are hidden.
4.2.3 Folder Setup
The Folder setup screen allows you to choose which folders are
displayed, and set the colors of the folder tabs. To display a
folder, check the tab box. If the box is unchecked, the folder
will not be displayed. To used folder colors, check the box at
the bottom of the screen. To set the color of a folder tab, tap
the colored box next to the folder name, and select a color from
the screen which appears.
It is also possible to reorder the folder tabs using this screen. To reorder the folder tabs, uncheck all the folders, and then recheck them in the order you wish them to appear on the screen.
4.2.4 Rename Custom Fields
You can use this screen to change the names of the Address entry's
custom fields. To rename a field, replace one of the Custom entries
with your own name.
4.2.5 Phone Abbreviations
The Phone Abbreviations screen is used to set the one letter abbreviations
which appear next to an Address entry's phone numbers. Tap on
the space next to the type of number for which you wish to change
the abbreviation, and write in the new abbreviation.
4.2.6 Override Address Button
If this option is selected, instead of the standard Address Book,
Super Names is opened when you push the Address button.
4.2.7 Activate/Deactivate SN Find
This option installs or removes the SN Find feature described
in Section 3.2.8. When removing or
upgrading Super Names, make certain to remove SN Find before deleting
the old version. See Chapter 2 for
more information on upgrading or removing Super Names. Super Names
find allows other applications that my jump to a particular card
in your Names file to instead jump right into Super Names.
4.2.8 Enter Registration Code
This screen is where you enter your registration code to register
Super Names
5 Address Card
Enhancements
Super Names includes a significant number of enhancements for
individual Address cards, as well as the List view. As with the
normal Address book, you access a card by tapping on the entry
in the List view.
5.1 New Fields
Perhaps the most visible change that Super Names gives to your
Address Cards is the addition of several new fields for your information.
These include five new phone fields, two new Address fields, and
two URL fields. Super Names also includes two new Date fields
which can be used for birthdays, deadlines, anniversaries, or
other important dates.
5.2
Linking
The greatest enhancement to the Address Card is the ability to
link cards together. At the top of the Address card is the Link
icon, with the number of current links after it. It also If you
tap on the link icon, a menu will appear. This menu includes a
list of all current Links, with icons distinguishing the four
different types of links. Tap on one of the Links to go to that
Link.
Also, there is the option to Link the card to either a Name, an Appointment from the Appointment book, or a To Do from the To Do list. If there are already links for an Address, the menu will say "Edit Name Links" instead of "Link to a Name. This also applies to Date and To Do links. Additionally, if you have Call Tracker installed, you can view all calls associated with the address by selecting View Calls Log.
5.2.1 Linking Names
If you tap on the Link icon and choose Link Names, then the Link
to Name Screen will appear. Select any names to which you want
to Link to the original card, and tap Confirm. The selected names
will then be linked to the card. If you decide not to link any
names to the card, tap Exit. To unlink a name, select Edit Name
Links and uncheck the name you want to link. Think of the Link
to Name screen as a list of all the names to which the current
Address card is linked. Checking a name adds it to the list of
links, and unchecking it removes it from the list.
5.2.2 Linking Appointments
If you tap on the Link icon and choose Link to Appointments, the
a screen appears with your entries from the Appointment book.
You then can select any Appointment which you wish to link to
the card. By selecting the From Date option at the top of the
screen, you can link the card to all Appointments after a certain
date. You can select the date by using the button at the bottom
of the screen. Finally, when you are satisfied with the Appointments
that are being linked, tap the Confirm button to link them. Tap
Cancel if you decide not to link any Appointments to the card.
Again, to unlink an appointment, just uncheck it.
5.2.3 Linking To Do Tasks
If you tap on the Link icon and choose Link to To Do Tasks, the
a screen appears with your entries from the To Do List. You then
can select any To Do which you wish to link to the card. By selecting
the From Date option at the top of the screen, you can link the
card to all To Do Tasks after a certain date. You can select the
date by using the button at the bottom of the screen. Finally,
when you are satisfied with the To Do Tasks that are being linked,
tap the Confirm button to link them. Tap Cancel if you decide
not to link any To Do Tasks to the card. To unlink a To Do Task,
simply uncheck it.
5.2.4 Linking to Memo Links
Tapping on the Link icon and choosing Link to Memo brings up a
list of all memos on your Palm device. Check the box next to a
memo to link it to the Address. To unlink a memo, uncheck its
box.
5.2.5 Unlinking
When ever you use Super Name's linking function, follow the below
procedure to unlink an item. To unlink a name, select Edit Name
Links (or Appointment, To Do, or Memo) and uncheck the item you
want to unlink. Think of the Link to screen as a list of items
to which the current Address card is linked. Checking an item
adds it to the list of links, and unchecking it removes it from
the list.
5.2.6 Accessing Your Links
In addition to the menu of Links found by tapping the paperclip
at the top of the Address Card, you can also set your Links to
be shown on the card itself. To show your links, select the Settings
menu described in Section 5.4.2. This
can be accessed by tapping the Menu silk-screen button in either
the List screen or the Address screen.
5.2.7 Links and the Built In Address Book
If you view an Address with a Link in with the built in Address
Book rather than Super Names, you will not be able to access the
link. Instead, you will see an entry of characters and text with
the warning "Do Not Change (SN)." This entry contains
Link information, and if you change or erase the text the Link
will not work.
5.3 Record Menu
The Record Menu, accessed by tapping the Menu silk-screen button,
has a number of new features.
5.3.1 New Address
Select this to create a new Address Card.
5.3.2 Edit Address
Tap this to go to the Edit Address screen.
5.3.3 Delete Address
Select this to delete the current Address.
5.3.4 Duplicate Address
Select this to create a duplicate of the current Address.
5.3.5 Duplicate Address w/o Name
Select this to create a duplicate of the current Address with
out the name included. This is useful for creating Address cards
for multiple people in the same company.
5.3.6 Attach Note
Select this to attach a Note to the Address. You can also check
the checkbox next to the Notes icon at the bottom of the screen
to attach a Note to the Address.
5.3.7 Delete Note
Select this to delete a Note attached to the Address.
5.3.8 Toggle Link Display
This option shows or hides Link information on an Address card.
5.3.9 Select Business Card
Selecting this option. This sets the current card as your business
card. Tapping and holding the Address Book button will automatically
beam this card, as will the menu option below.
When this is selected, the business card icon appears at the top
of the Address card.
5.3.10 Beam Address
Select this option to beam the current Address to another Palm
device. This feature only functions with Palm OS 3.0 or higher.
5.3.11 Beam Business Card
When this is selected, you beam your business card to another
Palm device. This feature only functions if you have Palm OS 3.0
or higher.
5.4 Option Menu
The Options menu access through the Address screen is similar
to the one described in Section 4.2.
Differences are described below.
5.4.1 Preferences
This option is identical to the one described in Section
4.2.1.
5.4.2 View Preferences
View Preferences lets you set options for the View and Edit screens.
Return to List after Editing
If this box is checked, Super Names will display the List screen
after editing an Address.
Display Links on Cards
If this preference is checked, Link information will be displayed
on Address Cards.
Hard Buttons Move By Card
Pushing the up or down arrow button will cycle through the Addresses
one at a time if this option is checked.
Auto Capitalize State Names
Checking this box will have the Palm automatically capitalize
state names.
5.4.3 Font
This option lets you set the font for the Address card. This can
only be used on devices using Palm OS 3.0 and later.
5.4.4 Rename Custom Fields
This screen is used to give your own names to your custom fields.
To rename a field, replace one of the Custom entries with a new
name.
5.5 Address Edit Screen
This screen is used when you wish to edit your Address card. To
access this screen, tap on any of the data found on the card in
the Address card screen. This screen is similar to the standard
Address Edit screen, but includes several enhancements.
5.5.1 Links
You can access the links to the Address card in this screen. This
process is described in Section 5.2.
5.5.2 Section Tabs
These Folder tabs appear similar to the ones on the List screen,
but have a different purpose. Because there are so many fields
in the Address Edit screen, the Folder tabs let you jump to different
points in the list of fields.
5.5.3 Private
Checking the Private box makes the Address private.
5.5.4 Setting the Date
Setting the date in the Address Edit screen is slightly different
than most fields. To set the date, choose Select Date from the
pop up menu. Then, choose the date from the calendar which appears.
To remove the date, choose Remove Date from the menu. The first
three menu items set the label of the Date field. If you want
to add text to the date, tap on its entry line. The date will
disappear while you are entering the text, but will reappear when
you are done.
5.5.5 Notes
To add a Note to the Address, tap this box. It is identical to
the one found in the standard Edit Address Screen.
5.5.5 Auto-complete Feature
Super Names includes a time saving feature which will automatically
complete some words for you. This feature works with the Company,
State, City, Last Name, and Title fields, once you have entered
one or more Address entries. Once you enter the first letter of
an entry into the field, Super Names will attempt to finish the
word based on previous entries. If the auto-complete supplies
the correct word, than you are done. If it does not, continue
to enter your word into the field.