Copyright: Copyright (c) 1998 AB OVO.


Skryptor

The Document Accumulation System

Introduction

First Steps

To Introduce a New Document

A Document Search

Application Configuration Window

About Program


About Program

The Document Accumulation System

SKRYPTOR

version 2.0

© 1996-1999 by AB OVO.

To obtain more detailed information:

POLAND

31-475 Kraków, ul. Miechowity 15a/34

email: abovo@abovo.krakow.pl

phone: (+48)(0601) 953 716

Index


General Application Description

Skryptor is a state-of-the-art system for data introduction and storing. The application may relieve a company office from the necessity of collection of heaps of various leaflets, brochures, offers, correspondence and other documents.

The data format of Skryptor maintains a view of a document which is equivalent with the original. That is why we can for example find a text which is interesting for us together with the attached schedule or image.

Skryptor allows the collection and management of data, the initial format of which may be defined as graphic (e.g., bitmaps or data scanned into the application).

Thanks to an inner module of optic character recognition (OCR), data stored in the system become something more in quality than a mere image. We acquire an access to information which has previously been a text (and saved in a graphic format  has become useless from the technological point of view).

The consequences of that fact are as follows:

·	a quick and extremely effective access to textual information contained in the gathered data (the application reaches a given document by means of an appropriate key word or any word used in the document text),

·	a graphic transfer of the document representation to other formats (e.g. text files),  or  an export to other applications  (Microsoft Word, Excel).

Index


First Steps

After starting an application, there appears a window with the user list. In the case when the application is started for the first time, only ADMINISTRATOR item is present in the list. Having selected an appropriate user and after entering a proper password (if a password has not been ascribed to a user by ADMINISTRATOR, it is enough to press OK), we begin work in the application.

What follows, the document browser appears in the screen. In its left upper corner, there is a list of directory names and below it the list of documents which is relevant to the selected directory. On the right, we can see a window in which there is the first page of a document selected in the list.

To Introduce a New Document

A Document Search

Index


To Introduce a New Document

In the case when the data base is empty (we have not introduced any document yet), before we add a new document, we need to create an appropriate directory. This can be done by the selection of the following options from the menu: Folders, Add new folder. After entering a file name, a new folder appears in the file list.

We should remember that the process of adding a new document concerns always a selected file and that it is there that the new document is added.

A new document added by options: Documents, New document.

After the selection of the above options, there appears a Data source window and we need to decide whether the data source is a scanner, an BMP format file, SKR (on the hard disk or a disk) or an OLE item.

After entering a document by a scanner or after the selection of an appropriate BMP file, we can see an Document edition dialogue window. In thw window, we define the processes accompanying a new document and a new page in Skryptor data base creation. For example, the selection of the Index current page button, starts an OCR module and creates additional information which allow later the full text search (i.e. it helps to find an introduced page by means of keyboard on the basis of words referring to its content). The information allow also to export data from a document to other applications or to a text file.

In the Document edition window, we can enter a document name or correct the name placed there earlier by the automatic indexing process.

After the selection of the OK button, a new document is located in the data base. A name of the new document is also added to the document list equivalent to the selected file.

Index


A Document Search

In order to find a document or a group of documents that we are interested in, we use the Searching option and then Search document.

The dialogue window Search criteria allows three mechanisms of data search:

1.	Full text search  makes it possible to find a document by entering a characteristic word, which as we expect the document should contain.

2.	Key word search  requires from us a choice of one or several key words from the key word list (Add option). As a result, the system chooses those documents which contain the selected key word. We add the key words to the document by means of the Keywords menu option.

3.	Document name search, Document option.

After completion of the search process, the application opens the document browser in which only the selected documents are accessible.

Index


Application Configuration Window

The system configuration option opens the Configuration dialogue window which sets the following parameters:

Ö	Print Page Footer

Ö	Confirm mouse copying and moving

Ö	Automatically straighten indexed pages

Ö	Automatically index new pages

Ö	Fit printout to full page

Ö	Print attached notes

The window shows also the catalogue name path leading to the application.

As a result of the setting of the Automatically straighten indexed pages parameter, each time before the indexing of the document page the application checks if the added page contains text lines set horizontally or vertically and if the lines are situated at some angle (unevenly placed paper in the scanner). In the case when there is any unevenness in the text line level, the page view is rotated and adjusted to the appropriate angle. The horizontal line setting decides about the effectiveness of text recognition by the OCR and what follows about the page indexation.

The setting of the Automatically index new pages parameter makes Skryptor start the process of indexation without the need of use of the Index current page button each time when a new document or page (Document edition dialogue window) is introduced to the system.

Index