Copyright: Copyright © 2002 Palm, Inc. All rights reserved.
Citation: Copyright © 2002 Palm, Inc. All rights reserved.


Voice Memo Overview

Use Voice Memo on your computer to manage, share, and play the recordings that you make on your handheld. You can use Voice Memo to perform many of the functions that you would do with a voice recorder; for example, record thoughts, make memos for transcription, and record directions to a friend's house.

Note   To record a voice memo, you must use Voice Memo on your handheld. The Voice Memo extension installed with your Palm™ Desktop software is designed for playing, backing up, and sharing voice memos. You cannot record voice memos on the desktop or edit the voice memos that you record on your handheld.

What do you want to do?

 Playing voice memos

 Changing the volume

 Editing voice memo details

 Deleting voice memos

 Setting an alarm for a voice memo

 Editing a voice memo title

 Backing up voice memos

 Showing, masking, and hiding private voice memos

 Sharing voice memos

 Sorting voice memos

 Marking a voice memo private

 Learning more about the parts of the Voice Memo window


Using Voice Memo

When you select a voice memo in the voice memo list, playback controls, a description, creation date, duration, and alarm settings for the voice memo appear on the right.

Click the graphic below to learn more about the various parts of the Voice Memo window.


Voice Memo List

Displays each voice memo in a list.


Playback Controls

The selected voice memo can be played using the playback controls on the right side of the Voice Memo window. Description, creation date, duration, and alarm settings for the voice memo appear under the playback controls. If there is an alarm set for the selected voice memo, a clock icon [image] appears on the window title bar in the playback controls.


Category Selector

Click to edit, create, or assign categories as you would for any other Palm™ Desktop application.


Sort By Selector

Click to sort voice memos alphabetically by description, by creation date, by duration, or by the order in which they appear on your handheld.


Edit Details Button

Displays the Edit Details dialog box where you can enter or change the description, alarm settings, privacy setting, and category assignment for voice memos.


Show/Hide Details Button

Shows or hides the playback controls on the right side of the List view.


Editing Voice Memo Details

When you perform one of the following actions, the Edit Details dialog box appears:

•	Double-click a voice memo in the list.

•	Select a voice memo, and then click the Edit Details button at the bottom of the Voice Memo window.

Note   If a voice memo isn’t selected, the Edit Details button and menu option appear dimmed.

Click the graphic below to learn more about the various parts of the Edit Details dialog box.

 Related Topics


Private Check Box

Select to mark the voice memo private. A padlock icon [image] appears in the voice memo list for a private record. Marking a record private allows you to mask or hide the record so that others cannot view it. See Marking a Voice Memo Private for more information.


Description Field

Change the voice memo description.


Enable Alarm on Handheld Check Box

Select to turn on the alarm for the selected voice memo. When you select the Enable alarm on handheld check box, the Time field automatically displays the nearest 5-minute interval.

Note   To prevent setting alarms that will never ring, alarms can only be set in the future. If you attempt to set an alarm for the past, an alert appears to remind you that alarm settings must be set for the future.


Calendar

Click to quickly select the date for the alarm.


Date and Time

Enter the date and time at which you want the alarm to sound.

Note   Click Today to quickly enter today’s date in the Date field.


Editing a Voice Memo Title

Change the voice memo description, which is the same as the title or name of the voice memo, in the Edit Details dialog box.

Note   It is not possible to have an empty Description field for a voice memo. If you delete the description, the time at which you created the voice memo appears in the Description field after you click OK to dismiss the Edit Details dialog box.

To edit a description:

1.	Open Voice Memo.

2.	Double-click the voice memo for which you want to change the description.

3.	In the Edit Details dialog box, enter a description of up to 31 characters.

4.	Click OK.


Showing, Masking, and Hiding Private Voice Memos

A padlock icon [image] in the voice memo list denotes a record that you marked as private on your handheld or in the Edit Details dialog box. If you use a password on your handheld, you must use the same password to show masked or hidden private records.

Hiding private records hides all private records in Voice Memo.

To mask private records:

•	From the View menu, select Mask Private Records.

To hide private records:

•	From the View menu, select Hide Private Records.

To show private records:

1.	From the View menu, select Show Private Records.

2.	If you have a password on your handheld, enter your password in the password dialog box and click OK.

Tip   You can also unmask a single record by double-clicking it and clearing the Private check box in the Edit Details dialog box.


Backing Up Voice Memos

Perform a HotSync® operation to back up all voice memos stored on your handheld.

Note   Voice memos stored on expansion cards are not backed up on the desktop.


Deleting Voice Memos

Voice memos that you delete in Palm™ Desktop software are deleted from your handheld the next time you perform a HotSync® operation.

Note   The Undo option only applies to text operations. A voice memo deletion cannot be undone.

To delete a voice memo:

1.	Open Voice Memo, and select the voice memo that you want to remove.

2.	Press the Delete key, or select Delete from the Edit menu.

3.	Click OK.

4.	Perform a HotSync operation to delete the voice memo from your handheld.


Setting an Alarm for a Voice Memo

You can set or edit alarm settings in the Palm™ Desktop software, but the alarm rings on the handheld. You specify a time and date for the alarm in the future, and then perform a HotSync® operation so that the alarm will sound on the handheld.

To set an alarm for a voice memo:

1.	Open Voice Memo.

2.	Double-click the voice memo description for which you want to set or change an alarm.

3.	In the Edit Details dialog box, select the check box Enable alarm on handheld, and enter the time and date for the alarm. The time selector automatically displays the nearest 5-minute interval. To select today’s date for the alarm, click Today.

4.	Click OK.


Sharing Voice Memos

You can share a voice memo by forwarding it through e-mail.

To share a voice memo:

1.	Open Voice Memo.

2.	Select the voice memo that you want to share, and select Forward as WAV from the Edit menu. Your desktop e-mail application opens, and a new message appears with the WAV file attached to it.


Sorting Voice Memos

You can sort voice memos alphabetically by description, by creation date, by duration, or by the order in which they appear on your handheld. The order in which the voice memos appear on your handheld is the default sort order.

Note   When sorting by Date, the most recent voice memo is listed last (ascending order). When sorting by Duration, the longest voice memo is listed first (descending order).

To change the sort order for voice memos:

1.	Open Voice Memo.

2.	Click the Sort By selector and select Alphabetical, Date, Duration, or Order on Handheld.


Playing Voice Memos

You can play your voice memos on the desktop using Voice Memo.

Note   The Voice Memo extension installed with your Palm™ Desktop software is designed for playing voice memos. You cannot record voice memos on the desktop or edit the voice memos that you recorded on your handheld.

To play a voice memo when the playback controls are showing:

1.	Open Voice Memo, and click a voice memo in the list.

2.	Click the Play button in the playback controls.

When the voice memo starts playing, the Play button will toggle to show a Pause button.

To play a voice memo when playback controls are not showing:

1.	Open Voice Memo, and select a voice memo in the List view.

2.	In the Edit menu (or shortcut menu), select Play.

Tip   Information about the voice memo you select appears under the playback controls. Using the slider, you can jump to any point in a recording to begin playing the voice memo.


Changing the Volume

You can change the volume for a voice memo while it’s playing.

To change the volume for a voice memo:

1.	During playback, click the speaker icon [image] in the playback controls.

2.	Click the slider that appears to adjust the volume, and then click OK.

The volume setting that you select will be used for playing all voice memos until you change the setting.


Editing Voice Memo Details Dialog box

Use the Edit Details dialog box to enter or change the description, alarm settings, privacy setting, and category assignment for voice memos.

Description	Change the voice memo description, which is the same as the title or name of the voice memo, in the Edit Details dialog box. See Editing a Voice Memo Title. Note It is not possible for this field to be empty. If you delete the description, the time at which the voice memo was created appears after you click OK to dismiss this dialog box.
Enable alarm on handheld	Select to turn on the alarm for the selected voice memo. The Time field automatically displays the nearest 5-minute interval. You must set alarms for a future time. See Setting an Alarm for a Voice Memo.
Time	Enter the time at which you want the alarm to sound.
Date	Enter the date on which you want the alarm to sound.
Today	Click if you want the alarm to sound today.
Calendar	Click a date on the calendar to quickly select the date for the alarm.
Category	Click the Category selector to edit, create, or assign categories as you would for any other Palm™ Desktop application.
Private	Select the Private check box to mark the voice memo private. A padlock icon [image] appears in the voice memo list for a private record. Marking a record private allows you to mask or hide the record so that others cannot view it. See Marking a Voice Memo Private.


Edit Details Command (Voice Memo)

Purpose	Displays the Edit Details dialog box where you can enter or change the description, alarm settings, privacy setting, and category assignment for voice memos.

Location	Edit menu, shortcut menu (right-click), and the Edit Details button in the List view.


Forward as WAV Command (Voice Memo)

Purpose	Attaches the selected voice memo as a WAV attachment to a new message in your desktop e-mail application.

Location	Edit menu and shortcut menu (right-click).


Play Command (Voice Memo)

Purpose	Starts playing the selected voice memo.

Location	Edit menu and shortcut menu (right-click).


Pause Command (Voice Memo)

Purpose	Pauses playback for the selected voice memo.

Location	Edit menu and shortcut menu (right-click).


Marking a Voice Memo Private

You can mark any voice memo as private so that you can mask or hide the voice memo and others cannot view it. A padlock icon [image], which indicates the voice memo is private, appears next to the voice memo in the Voice Memo window.

To mark a voice memo private:

1.	Open Voice Memo.

2.	Double-click the voice memo that you want to mark private, and select the Private check box in the Edit Details dialog box.

3.	Click OK.


Copyright and Trademarks

Copyright © 2002 Palm, Inc. All rights reserved. HotSync is a registered trademark of Palm, Inc. Palm and the Palm logo are trademarks of Palm, Inc. Other product and brand names may be trademarks or registered trademarks of their respective owners.