Copyright: Copyright © 1997-2002 Palm, Inc. All rights reserved.
Citation: Copyright © 1997-2002 Palm, Inc. All rights reserved.


Note Pad Overview

Use Note Pad on your computer to view and manage the handwritten notes you create on your handheld.

Note: To create or edit a note, you must use Note Pad on your handheld.

What do you want to do?

 Viewing notes

 Copying notes

 Changing views

 Deleting notes

 Printing notes

 Showing, masking, and hiding private notes

 Editing note details

 Setting an alarm for a note

 Editing note titles

 Sharing notes

 Marking notes private

 Sorting notes

 Learning more about the parts of the Note Pad window


Using Note Pad

When you select a note in the note list, the content of the note appears on the right.

Click the graphic below to learn more about the various parts of the Note Pad window.


Editing Note Details

When you perform one of the following actions, the Edit Details dialog box appears:

•	Double-click a note.

•	Select a note, and then click the Edit Details button at the bottom of the Note Pad window.

Note If a note description isn’t selected, the Edit Details button and menu option appear dimmed.

Click the graphic below to learn more about the various parts of the Edit Details dialog box.

 Related Topics


Setting an Alarm for a Note

You can set or edit alarm settings in the Palm™ Desktop software, but the alarm rings on the handheld.  You specify a time and date for the alarm in the future, and then perform a HotSync® operation so that the alarm will sound on the handheld.

To set an alarm for a note:

1.	Open Note Pad.

2.	Double-click the note for which you want to set or change an alarm.

3.	In the Edit Details dialog box, select the check box Enable alarm on handheld, and enter the time and date for the alarm. The time selector automatically displays the nearest 5-minute interval. To select today’s date for the alarm, click Today.

4.	Click OK.


Editing a Note Pad Note Title
Editing a Note Title

Change the note description, which is the same as the title or name of the note, in the Edit Details dialog box.

Note:   It is not possible to have an empty Description field for a note. If you delete the description, the time at which you created this note appears in the Description field after you click OK to dismiss the Edit Details dialog box.

To edit a description:

1.	Open Note Pad.

2.	Double-click the note for which you want to change the description.

3.	In the Edit Details dialog box, enter a description of up to 31 characters.

4.	Click OK.


Sharing Notes

You can share a note by forwarding it through e-mail.

To share a note:

1.	Open Note Pad.

2.	Select the note that you want to share, and select Forward as PNG from the Edit menu. Your desktop e-mail application opens, and a new message appears with the PNG file attached to it.

Note   A PNG file is a standard format.


Marking a Note Private

You can mark any note as private so that you can mask or hide the note and others cannot view it. A padlock icon [image], which indicates the note is private, appears next to the note in the Note Pad window.

To mark a note private:

1.	Open Note Pad.

2.	Double-click the note that you want to mark private, and select the Private check box in the Edit Details dialog box.

3.	Click OK.

 Related Topics


Sorting Notes

You can sort notes alphabetically by description, by date, or by the order in which they appear on your handheld.

To change the sort order for notes:

1.	Open Note Pad.

2.	Click the Sort By selector and select Alphabetical, Date, or Order on Handheld.


Editing Note Details Dialog Box

Use the Edit Details dialog box to enter or change the description, alarm settings, privacy setting, and category assignment for notes.

Description	Change the note description, which is the same as the title or name of the note, in the Edit Details dialog box.
Enable alarm on handheld	Select to turn on the alarm for the selected note. The Time field automatically displays the nearest 5-minute interval. You must set alarms for a future time.
Time	Enter the time at which you want the alarm to sound.
Date	Enter the date on which you want the alarm to sound.
Today	Click if you want the alarm to sound today.
Calendar	Click a date on the calendar to quickly select the date for the alarm.
Category	Click the Category selector to edit, create, or assign categories as you would for any other Palm™ Desktop application.
Private	Select the Private check box to mark the note private. A padlock icon [image] appears in the note list view for a private note. Marking a record private allows you to mask or hide the record so that others cannot view it. See Marking a Note Private for more information.


Forward as PNG Command (Note Pad)

Purpose	Attaches the selected note to a new message in your desktop e-mail application. You can then forward the e-mail message with the attached PNG file, which is a standard file format.

Location	Edit menu and shortcut menu (right-click).


Edit Details Command (Note Pad)

Purpose	Displays the Edit Details dialog box where you can enter or change the description, alarm settings, privacy setting, and category assignment for notes.

Location	Edit menu, shortcut menu (right-click), and the Edit Details button in any view.


Viewing Notes

After you open Note Pad, you can view and manage your notes.

To open Note Pad from Palm™ Desktop software:

•	Click the Note Pad button on the launch bar.

To view a note:

1.	Be sure your name appears in the User box.

2.	Click the description of the note in the List view.

 Related Topics


Copying Notes

If a note contains a drawing or map that you want to preserve, modify, or print, you can copy the note to an application that accepts graphics and save the note as an image.

To copy a note:

1.	Open Note Pad.

2.	Select the note you want to copy.

3.	From the Edit menu, select Copy.

4.	Open a graphics application.

5.	From the Edit menu, select Paste.

If the result of the paste operation is unsatisfactory, see if the application has a Paste Special command on the Edit menu, and use that.


Deleting Notes

Notes that you delete on your computer are deleted from your handheld the next time you perform a HotSync® operation.

To delete a note:

1.	Select the note.

2.	Press the Delete key, or select Delete from the Edit menu.

3.	Click OK.

4.	Perform a HotSync operation to delete the note from your handheld.


Printing Notes

You cannot print a note from the Note Pad application. You can, however, print a copied version of the note.

To print a copied version of a note:

1.	Copy the note and paste it into another application that accepts graphics.

2.	Print the note as an image.


Showing, Masking, and Hiding Private Notes

A padlock icon [image] in the Note list denotes a record that you marked as private on your handheld or in the Edit Details dialog box. If you use a password on your handheld, you must use the same password to show masked or hidden private records.

Hiding private records hides all private records in Note Pad.

To mask private records:

•	From the View menu, select Mask Private Records.

To hide private records:

•	From the View menu, select Hide Private Records.

To show private records:

1.	From the View menu, select Show Private Records.

2.	If you have a password on your handheld, enter your password in the password dialog box and click OK.

Tip    You can also unmask a single masked record by double-clicking it and clearing the Private check box in the Edit Details dialog box.


User Box

To view your notes, click the User selector and select your name.


Category Filter

To change categories, click the Category selector and select another category.


Note List

To see the content of a specific note, click its description in this list.


Record Pane

The note selected in the note list on the left side of the List view appears here.


Preview View

Displays a thumbnail of each note on the left and an actual view of the contents of the selected note on the right.


Changing Views

You can view notes in a list format or as small thumbnail graphics.

To view notes in a list:

•	Click the List tab.

To view notes as small thumbnails:

•	Click the Preview tab.

Note   Use the Category selector to display all notes or only ones in a specific category.


View Tabs

Displays notes in one of these formats: List or Preview. Click a tab to change how notes appear in Palm™ Desktop software.


List View

Displays a list of notes with the creation date, description, category assignment, alarm settings, and privacy setting. Select a note to view its contents on the right side of the List view.


Copyright and Trademarks

Copyright © 1997-2002 Palm, Inc. All rights reserved. HotSync is a registered trademark of Palm, Inc. Palm and the Palm logo are trademarks of Palm, Inc. Other product and brand names may be trademarks or registered trademarks of their respective owners.


Description Field

Change the note description, which is the same as the title or name of the note.


Enable Alarm on Handheld Check Box

Select to turn on the alarm for the selected note. When you select the Enable alarm on handheld check box, the Time field automatically displays the nearest 5-minute interval.

Note   To prevent setting alarms that will never ring, alarms can only be set in the future. If you attempt to set an alarm for the past, an alert appears to remind you that alarm settings must be set for the future.


Calendar

Click to quickly select the date for the alarm.


Date and Time

Enter the date and time at which you want the alarm to sound.

Note   Click Today to quickly enter today’s date in the Date field.


Category Selector

Click to edit, create, or assign categories as you would for any other Palm™ Desktop application.


Private Check Box

Select to mark the note private. A padlock icon [image] appears in the note list for a private note. Marking a note private allows you to mask or hide the note so that others cannot view it. See Marking a Note Private for more information.


Sort By Selector

Click to sort notes alphabetically by description, by date, or by the order in which they appear on your handheld


Edit Details Button

Displays the Edit Details dialog box where you can enter or change the description, alarm settings, privacy setting, and category assignment for notes.


Show/Hide Details Button

Shows or hides the actual view of the selected note.