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Embedding Notes in Documents

You can embed notes into a document in applications that accept OLE objects. This includes many popular applications designed for use in Windows®.

To embed a note

Drag a note into a document or use an Insert Object menu item, if available. (Note: Alarms are not available on embedded notes.)

To edit an embedded note

To edit an embedded note, first double-click it. Then you can modify the text or picture. When you are done editing the note, click anywhere off the note and it will be deactivated.

To move an embedded note, first select the deactivated note, drag it to a new location, and then drop it. You cannot move an embedded note while it is activated. (Some applications may require you to Cut or Copy the selection and then Paste it where you want it.)

You can drag the note to another location within your document, into another OLE compliant document, or drop it on the Notepad to move it to your desktop.

If you drop an embedded note directly onto the Desktop it will appear as a Windows Scrap icon. If you double-click the Scrap icon, it will turn into a regular desktop note.

You cannot "Trash" an activated embedded note. You can delete it from a document by selecting the deactivated note and using the standard "cut" function for the document application.

Note: Under some circumstances in Microsoft® Word 97, an embedded note may disappear if you press multiple keys or type very quickly into the note. This only occurs on notes that are in the text layer of the document. To assure that this does not occur, set your notes to float above the text. Select the note, then select Object from the Word 97 Format menu. (Or right-click the note and select Format Object.) In the Position tab of the Format dialog, check Float over text. You can also select this when you create a new note from the Insert Object menu item.