Copyright: Copyright ® 1994-1997 Phantech Software, Inc.


Contents
To choose a Help topic click the underlined topic you want to view or press the Tab key to select the topic, then press the Enter key. Use the scroll bars to view information not visible in the Help window.

Introduction

Technical Information

Display Areas - The InfoRecall Workspace

Workspace Manager

The Menu Items

File Menu

Document Menu

Edit Menu

Fonts Menu

View Menu

Insert Menu

Search Menu

Paragraph Menu

Templates Menu

Tools Menu

Windows Menu

Network Version


Introduction

Welcome to InfoRecall, the premiere information tool for the PC! With this release we continue in our quest to provide you with the ultimate in information management - the key to success in today's world.

Our mission is to provide individuals, business, industry and governmental organizations with software tools that capture and disseminate information. The thrust of our software is to capture information and make it quickly available whenever and wherever it is needed. We offer a surefire way to make you more intelligent and to protect you from Information Overload.

The most important asset an individual has is knowledge. The most important asset an enterprise has is the collective knowledge of its people. Knowledge gives you or your business an advantage. It means better and faster decisions, greater sales, more money, faster promotions, and more power.

It all starts with gathering, storing, recalling, disseminating and analyzing information. Reducing information overload to manageable information resources. Transforming information into knowledge.

Much has been made about overload of information but a more accurate description of the problem is what to do with the information we acquire. The easy answer is of course, "use it." But the true value of information doesn't necessarily come from its immediate use, but rather from its use at some point in the future.

Our objective is to provide the means to:

- Capture information from different subject matter.
- Integrate the captured information from different sources into a single system.
- Transform the integrated information into a User Friendly system that works.
- Retrieve information and make it quickly available whenever it is needed.

To make you more successful by helping you maximize your information assets.


Technical

InfoRecall 7.0 is a 32 bit program written in C++ for power and speed.

Requirements

Files

A File consists of indexes and documents. A file can hold many thousands of documents of varying sizes. The size and number of files are limited by your Hard Disk space.

Documents

Documents are what are stored in files.  A document in InfoRecall is made up of the name of the document and its associated text, graphics and formatting. The document name can be up to 40 characters long. InfoRecall allows you to have variable length documents of just a few bytes to unlimited size.

Fonts

Extended text formatting including individual font size and color, bold, italic, underline, double underline, superscript, subscript and strikethrough.

Graphics

You can insert many popular graphics file formats into your document either by copying and pasting or with the use of InfoRecalls graphics filters.

Graphics file types InfoRecall can use:

OLE (Object Linking & Embedding)

InfoRecall support OLE. You can insert an object created in another application that supports OLE.


Display Areas

Standard Windows Elements

Re-Sizing the InfoRecall Window

The Menu Bar

The Document Bar

The Tool Bar

The Document List

The Editor

Pop-Up Menus

The Status Bar

Workspace Manager


Standard Windows Elements

When you start InfoRecall, you will see the main window which contains the standard Windows control elements. In the upper left-hand corner, the Control Menu box button. In the upper right-hand corner, the Maximize and Minimize and Restore buttons. The Title bar and the Menu bar. If you are not too familiar with the operation of these standard Windows elements, you should read the chapter on Basics in your windows manual.


Resizing the InfoRecall Window

InfoRecall will start in Maximized form unless the application window was re-sized before exiting. Once re-sized, InfoRecall will start in the position and size it was adjusted to.

To re-size the InfoRecall application window, click on the Restore button (the one in the middle) located at the right end of the title bar in a maximized application  window.

The application window becomes smaller. Position the mouse cursor on the border until this arrow shows for horizontal re-sizing or this arrow  for vertical re-sizing. Press the left mouse button and drag the border to a new size. Do this until you are satisfied with the new size.

Clicking on the Restore button alternately reduces or maximizes the main window. InfoRecall will save the size and position of its re-sized application window on exit and start with the new size next time it is run.

Resizing Document List

Resizing the Editor.


Default
Resizing the Document List

You can change the size of the Document List by positioning the cursor on top of the Splitter bar that separates the Document List and the Editor. When the cursor changes to a double arrow as shown above, press the left mouse button and drag the Splitter to a new position. As the size of the Document List increases it will decrease the size of the Editor and vise versa.


Resizing the Editor

Position the mouse cursor on a border until the arrow changes as above. Press the left mouse button and drag the border to a new size. Do this until you are satisfied with the new size.


The Menu Bar

The Menu Bar is located just below the Title bar. When one of these menus is selected, a pull down menu will appear, containing further menu items. Some of the menus have three periods, indicating that if you select one of them, a dialog box will appear asking you for more information before proceeding.

A Function Key  number (F3..) to the right of the menu item indicates that the function can be accomplished by pressing this Function Key or by selecting the menu item. Some menu items may have a Check Mark to the left of them indicating that particular menu item is in use.Some letters of the menu items are underlined. This means that the menu item can also be selected by pressing the Alt key in combination with the underlined letter. As an example: To create a new file, press Alt+F+N. or to print a file, press Alt+F+P. Some Menu Items have a Control Alpha key feature. For example to print a document you can also press the Ctrl+P keys.


The Document Bar

The Information Bar is just below the Menu Bar. It consists of the Drop-Down Files Box and the Document Name Field.

Drop-Down Files Box

The Drop-Down Files Box holds the names of all the files that have been established so far. By clicking on the arrow to the right of the Drop-Down Files Box, the box will open up and the file names will drop down.

Click on a file name and InfoRecall will clear the file currently in use, if any, and load the new file you have selected.

The Data Path is initially set to ..\data. For instance, if you've installed InfoRecall 6.0 in the directory C:\INFORECALL then the installed data path would be C:\INFORECALL\DATA. If you keep your data files in a different directory, change the data path so that your files can be loaded into the Drop-Down Files Box.

To do so:
 Choose Change Data Path from the Tools Menu (ALT+T+D).

Document Name Field

The Document Name Field is to the right of the Drop-Down Files Box. This field is used to establishe or change the names of documents. Whenever you want to add a new document or change the name of an existing one, use this field to type in the name. A document name can consist of any combination of letters and numbers or any character found on your keyboard up to 40 characters long. If you type more than 40 characters, InfoRecall will warn you and truncate your documents name back to 40 characters.

Press Enter or click on the Editor and you are ready to work on the document.

Note:
InfoRecall will immediately save the document when you click the mouse cursor in the Editor or press Enter.


The Tool Bar

The Toolbar allows you to organize the commands in InfoRecall the way you want to so you can find and use them quickly. You can easily customize toolbars for example, you can add and remove, hide or display the toolbar, and move toolbar. As the mouse cursor is moved across a button it is raised and the button help tip appears telling you what the button is used for.

To add buttons to the Toolbar simply point to one, depress the mouse button and drag the button to a position on InfoRecalls Toolbar.

To remove a button, point to one, depress the mouse button and drag the button over the Menu bar and off InfoRecall.

Clicking on a button tells you what the buttons function is.


The Document List

This is the list on the left of the InfoRecall window. It lists, in alphabetical order, all the documents that have been established within a file.

The Document is hierarchical, it lets you organize items and subitems in a hierarchial tree structure. Each item can be a Node with subitems as its Branches. Branches can also have subitems as Branches.

The top most item is the Root Node. It's also the name of the file.

It supports multiple selections and with Drag-and-Drop you can copy and paste tree structures to reorganize your List.

A small box to the left of a folder with a plus in indicates there is at least one branch. Click on the plus to expand the tree. Click on the minus to colapse it.

The most common example of a tree structure is the file system. Each directory is a Node which can contain other directories and files as branches. If a node has branches, it can be expanded to show its branches or collapsed to hide its branches.

If the Document List isn't wide enough to show the full document name just move the mouse cursor over it and InfoRecall will highlight it as shown on the left.


The Editor

InfoRecall's Editor is extremely flexible and powerful. It's a word processor within InfoRecall that offers unlimited document size and all the font formatting features as well as support for graphic images, tables, columns, text frames, OLE, headers & footers and page number and much more.

The Editor offers a Windows multiple document interface (MDI) frame window that adds the capability to view the MDI child windows as worksheets in a workbook. Tool tips are present for document tab text that is partially or fully obscured. This workbook view capability provides a tab-based user interface that makes managing multiple documents a snap.

The Editor can operate in either single document or workbook mode, and you can switch between these modes at runtime. You can view and work on more than one document by splitting the windows horizontally or vertically. You can cascade the windows or minimize them. You can also maximize the windows.

InfoRecall shows a tooltip with the page number when the users moves the thumb of the scrollbar.


Default
Pop-Up Menus

Pressing the right mouse button in the Text Editor,  the Document List and in the Document Name area will pop up a menu with items that have to do with commands used in one or the other display area.

Using the Pop-Up Menus:

1 	Locate the mouse cursor in either the Text Editor or the Records List.

2 	Press the right mouse button. A menu will appear at the mouse cursor location. Move the mouse cursor around and press the right mouse button. The pop-up menu will follow.

3 	Choose a menu item

Press the left mouse button to hide the pop-up menus.


The Status Bar

1 	Toolbutton and Menu items help messages.

2 	The number of documents contained in the file.

3 	The currently open document size.

4 	Line and column information

5 	The Caps and Num lock if on and the Insert/Overwrite mode and the Scroll lock.

The help messages are directly related to the currently selected menu item or the Toolbar button directly under the mouse pointer. This explanation appears when you move the mouse pointer over a Tool Bar button.


Workspace

The InfoRecall workspace manager provides a powerful, yet easy to use method to move windows around and dock or float them anywhere within the InfoRecall workspace. Once docked/floating, their locations are saved so that they'll always be where you're most comfortable with them. You can move and dock the The Toolbar, Document bar, Font bar,  Document List, Status bar. Position the cursor on the frame of a dockable window, depress the right mouse button and drag the window.


File Menu

Click on a Menu item to get more information.


Document Menu

Click on a Menu item to get more information.


Edit Menu

Click on a Menu item to get more information.


Fonts
Fonts Menu

Click on a Menu item to get more information.


View Menu

Click on a Menu item to get more information.


Insert Menu

Click on a Menu item to get more information.


Search Menu

Click on a Menu item to get more information.


Paragraph Menu

Click on a Menu item to get more information.


Template Menu

Click on a Menu item to get more information.


Tools Menu

Click on a Menu item to get more information.


Windows Menu
Window Menu

Click on a Menu item to get more information.


Network Version

The Network version of InfoRecall provides each user with full functionality of the single user version and, additionally, provides the capability of sharing files with other users. All users can open the same file but only one user at a time can work on a document. When a document is in use, InfoRecall will lock it and restrict work on it to the user who first opened it.

When you attempt to open a locked document InfoRecall will tell you that you can view it on a read-only basis. You can still read the document and copy the whole or part of it and printed it.


Boolean AND OR IF NOT
Boolean Searches (AND, OR, IF NOT)

AND

This type searches your files using two search keys. Both search keys must be found for the search to be successful. For example, suppose you are a manager and would like to isolate all documents that mention SALES and WIDGETS together. Do the following:

1.   Leave the Normal search option button on.
2.   In the Search Key 1 text box, type SALES.
3.   Click on the And option button.
4.   In the Search Key 2 text box, type WIDGETS.
5.   Click on the Search button.

OR

This type searches your files using two search keys. Only one search key must be found for the search to be successful. Suppose you are in Real Estate and you want to find all documents pertaining to some features of a property, say a Swimming pool or Sauna. You do the following:

1.   Leave the Normal search option button on.
2.   In the Search Key 1 text box, type Swimming pool.
3.   Click on the Or option button.
4.   In the Search Key 2 text box, type Sauna.
5.   Click on the Search button.

If Not

This type searches your files using two search keys. The search is successful if the first search key is found in a document that does not contain the second search Key. For example, imagine that you are a Sales person who maintains InfoRecall files containing all California retailers who sell your Widgets or similar competitive products. You want to call all retailers in Los Angeles except those who already carry your product. To produce this contact list, do the following:

1.   Leave the Normal search option button on.
2.   In the Search key 1 text box, type Los Angeles.
3.   Click on the If Not option button.
4.   In the Search key 2 text box, type Widgets.
5.   Click on the Search button.


Changing File Types

You can search your hard disk, diskette, CD or Network using different File Types for each Drive.

To do so:

1 	Select more than one Media to search

2 	After the selection is complete, click on the arrow on the Look In drop-down box.

3 	Change the File Type by typing a new one. You can't use the File Type drop-down box to select one because that would change all File Types for all the selected drives.

4 	Start your search the normal way.


Close File

Closes all the documents in the currently open file and closes the file.


Dates
Date Searches

As a manager, a certain meeting requires that you bring a copy of all notes and memos dated February 1, 1993 through March 31, 1994 to the meeting.
Do the following:

1 	Click the Normal search option button.

2 	In the Search Key 1 text box, type February 1 1993.

3 	Click the Date option button.

4 	In the Search Key 2 text box, type Mar. 31, 1994.

5 	Click the Search button.

Note:  (The earliest date must go first)

Date formats conform to the Windows international default.  English month names are also supported (either three letter abbreviation or complete month name).

Date formats are interchangeable. InfoRcall will interpret 2/2/94 the same as Feb. 2, 94 or February 2, 1994.

Date Formats

Month/day order as set by WIN.the international setting.
Year can be as in 94 or 1994.


Delete File

InfoRecall can delete single or multiple data files. You can delete a file even if it is currently loaded and in use by InfoRecall.

Deleting a Single File

1 	Choose Delete File from the File Menu and a dialog  will be shown. The directory will always be the currently set data path. Select another directory if you don't want to delete files from the initial directory. All the current files will be displayed.

2 	Click on a file name

3 	Click Delete, or double click on a file name. A warning message will ask you if you want to delete the file.

4 	Click Yes to delete the file, click No if don't want to delete the file.

Deleting Multiple Files

1 	To delete multiple files first select the files to be deleted.
There are two ways to select multiple files:

2 	Select a File press the Shift key and click on another file All the files between the first and last file selected will be highlighted.

-or-

Press the Ctrl key and click on any file in whatever order. The selected files will be highlighted.

3 	Click OK. A warning message for each of the files selected will ask you if you want to delete the file

4 	Click Yes to delete the file, click No if don't want to delete the file.

Important

All the data contained in the file will be destroyed.

Note:
You can not delete a file if it was secured by a password unless you know  the password. Please read the section on password for further details.


Deleting a Link
Deleting a Hyperlink

To delete the link:

1 	Highlight the double underlined hypertext. You can't just double click on it because InfoRecall recognizes it as a hyperlink and wants to establish the link. Position the cursor behind the hyperlink, press the left mouse button and drag it over the text being careful not to go to far.

2 	Position the cursor over the text and press the right mouse button.

3 	Choose Delete link from the pop-up menu.


Docu Copy Document
Copy Document

InfoRecall allows you to copy single or multiple documents from one file to another.

To copy documents:

1 	Select a document to be copied by clicking on it. If you're copying more then one, hold down the Ctrl key and click on the documents.

2 	Choose Copy Document from the Documents menu.

3 	In the Copy dialog, select and click on the file you want to copy the documents to.

4 	Click on the Copy button.

Your document will be copied to the selected file.


Docu Delete Document
Delete Document

This  allows you to delete a document from the currently open file. InfoRecall can delete single or multiple document. Deleting documents will remove them from the Document List. For safety, the deleted documents are placed in the Recycle Folder.

You should delete the documents in the Recycle Folder periodically. InfoRecall will notify you when there are more than 50 documents in that file. To delete them, follow the instruction below.

To delete documents:

1 	Select a document to be deleted by clicking on it. If you're deleting more then one, hold down the Ctrl key and click on the documents. If you're deleting all documents click on the files root folder.

2 	Choose Delete Document from the Documents menu or press the Delete key.

3 	A warning message will appear.

4 	Click yes to delete or No if you've changed your mind.

Your document will be deleted and placed in the Recycle Folder.


Docu information
Document Information

Every time a document is created or changes are made to one, InfoRecall saves the date and time it happened. You can check that information by opening a document and choosing Information from the Documents Menu.

A information dialog will appear displaying the following.

•	The name of the document.

•	The size of the document.

•	The data and time it was created.

•	The data and time it was modified..


Docu Move Document
Move Document

InfoRecall allows you to move single or multiple documents from one file to another. Moving documents will copy the selected documents from the open File to another File then delete them from the open File.

To move documents:

1 	Select a document to be moved by clicking on it. If you're moving more then one, hold down the Ctrl key and click on the documents.

2 	Choose Move Document from the Documents menu.

3 	In the Move dialog, select and click on the file you want to move the documents to.

4 	Click on the Move button.

Your document will be moved to the selected file and will be deleted from the open (move from) file.


Docu New Document
New Document

This menu item creates a new document. It is placed on top of all the other open documents in the Multiple Documents View. In Single Document View, the previous document will be closed. If there are changes that weren't saved then InfoRecall will notify you unless you are in Auto Document Save mode in which case the changes will be saved automatically.

The document tab is named New: 1, New: 2 and so forth until until a document name is entered and the document is saved.

Your document name can be up to 40 characters long. If you enter more than the 40 character limit, InfoRecall will warn you with a message. When you click OK InfoRecall will trim the document name to 40 characters.

In case you have given the new document an existing name, InfoRecall will display a message warning that a Document with that name exists and asks you if you want to overwrite it.

Change the name of the document. You only have to add an extra character if you really want the name to be similar to the existing one.

You can also overwrite the existing document. Warning Overwriting an existing document will destroy it.

Note:
InfoRecall will immediately save the document when you move of the document name box.


Docu Save Document
Save Document

New Document

Saves the new document to the file and adds it to the Document List.

In case you have given the new document an existing name, InfoRecall will display a message warning that a Document with that name exists and asks you if you want to overwrite it.

Change the name of the document. You only have to add an extra character if you really want the name to be similar to the existing one.

You can also overwrite the existing document. Warning Overwriting an existing document will destroy it.

InfoRecall will immediately save the record when you move of the Document Name box and place it in the appropriate place in the Document List.

Saving changes

If you make changes to a document, save them choosing Save Document from the Documents Menu or click the Save button on the toolbar.

Saving changes to a document name

To change a document name, make the change and save as previously described. If you change the name to one that already exists, InfoRecall will caution you to change the name.

Automatic Document Save


General Automatic Document Save
Automatic Document Save

Paragraph


Docu Undelete Document
Undelete Document

Because mistakes and accidents can and do happen it is possible that you delete one or several documents that should not have been deleted at all, losing valuable and sometimes irreplaceable data.

With InfoRecall you can recover deleted records!

Every document that is deleted is placed in the Recycle Folder. They can easily be recovered. The Recycle Folder is an InfoRecall File and can be found in the FILES drop-down box with all your other files.

Example:
You've deleted a document named "Fodor's Restaurant Guide" from the "Interesting Internet Links" file. The deleted document was placed into the Recycle Folder as "inter~Fodor's Restaurant Guide". InfoRecall takes the first five characters from the file name and add the Tilde (~) and adds the document name to make up the undelete document name in the Recycle Folder.

To undelete it:

1 	Click on the arrow to the right of the FILES drop-down box.

2 	Click on Recycle Folder to load the file.

3 	Find and click on the deleted file. In the above case click on "inte~Fodor's Restaurant Guide".

4 	Choose Move Document from the Documents menu.

5 	In the Move dialog, select and click on the "Interesting Internet Links" file.

6 	Click on the Move button.

Your document is back where it was deleted from.


Edit copy
Copy

Copies highlighted text to the clipboard. It will be available from the clipboard to be pasted to this or any other program as needed. To copy part of the text, hold the mouse button down and drag the mouse across the text you want to copy, either in the text editor or the document name area then release the mouse button. Now select Copy from the Edit Menu and the selected text will be copied to the clipboard.

To select multiple lines, drag the mouse down to the left of the lines.

Shortcut:

1 	Highlight Text to copy

2 	Press Ctrl + Insert


Edit cut
Cut

Cuts highlighted text. The cut text is not lost, it is placed into the clipboard and can be pasted back to this or any other program. To cut part of the text, hold the mouse button down and drag the mouse across the text you want to cut then release the mouse button. Now select Cut from the Edit Menu.

To select multiple lines, drag the mouse down to the left of the lines.

Shortcut:

Cut permanently

1 	Highlight text to be cut.

2 	Press the Del or Backspace key.

Cut to Clipboard

1 	Highlight text to be cut.

2 	Press Shift + Delete


Edit Footnote Text

This option displays the in-line footnote text alongside the footnote marker to allow you to edit the footnote text.


Edit frame drawing object
Edit Frame Drawing/Object

Use this option to edit the border and the background of a drawing object.

Use this option to edit the vertical base position of a frame or a drawing object.  The frames locked to the top of the page or the top of the margin retain their vertical position even when the text is inserted before them.


Edit Ole Object

This feature is used to launch the application that the embedded object was created with so that it can be edited.

You can also double click on the object.


Edit page header
Edit Page Header/Footer

Enables or disables the editing of page headers and footers.

To just view the headers and footers use Page Header/Footer menu item from the View menu..


Edit paste
Paste

Use this command to paste the text from the clipboard at the current cursor location. If the formatting information is available, this command restores the formatting information properly.

1 	Position the cursor where you want to insert the copied text.

2 	Press Shift + Insert


Edit paste special
Paste Special

This function displays the clipboard data in a number of available formats:

Native Object Format: If available this is the first format in the list box. The data in this format can be later edited (by double clicking the object) using the original application. This data can be embedded into your application by using the Paste option, or you can create a link to the original file by using the Paste Link option.

Formatted Text: This is one of the text formats. This option offers the most suitable format if the data is pasted by another text output application as the font and formatting attributes are reproduced accurately.

Unformatted Text: This is another text format. This option pastes the text without retaining the formatting information.

Picture Format: The data is available in the Picture format. This object can be later edited (by double clicking the object) using the Microsofts MS Draw application. This format is preferred over the bitmap and the device independent bitmap formats.

Device independent and regular bitmap formats: The data is available in the bitmap formats. The object can be later edited (by double clicking the object) using the Microsofts MS Draw application. The editor converts these formats into the Picture format before calling the drawing application.


Edit Picture Size

Use this command to specify the new width and height for the current picture.This function also allows you to specify the alignment of the picture relative to the base line of the text on the line.

You can also change the picture size by simply clicking on a picture and pulling its sizing tabs using the mouse.


Edit PopUp Text
Edit PopUp

You can edit the pop-up text.

To Edit the Pop-Up text:

1 	Highlight the double underlined text that is linked to the pop-up. You can't just double click on it because InfoRecall recognizes it as a hyperlink and wants to establish the link. Position the cursor behind the hyperlink, press the left mouse button and drag it over the text being careful not to go to far.

2 	Position the cursor over the text and press the right mouse button.

3 	Choose Edit Pop-Up from the popup menu.


edit repaginate
Repaginate

Repaginates the document to show the page breaks as they would on the selected printer. Normally, the repagination takes place automatically as you edit the text. The repagination process is time consuming. Therefore, there may not be enough time for large document to complete the repagination between the edits.This option provides complete repagination on demand.

The repagination process creates a dotted line to indicate new page.


Edit select all
Select All

This option is used to select the entire document.  (Speed Key: Ctrl A).


Edit Style

Allows you to create a new stylesheet style or to modify an existing style.

1 	Choose Edit Style from the Edit menu. The style dialog will appear.

2 	Select Paragraph or Character style. (Please note that the paragraph properties are allowed only for the paragraph type of stylesheet.)

3 	Type a name for the style or choose an existing name to modify.

4 	Click Ok. The dialog will disappear and you're ready to begin recording.

5 	Use the Toolbar, the Font bar and any of the menu item to select fonts and other style formatting.

6 	When finished, click anywhere on the document to terminate the stylesheet recording.

You can now apply the style to the desired text by choosing the 'Character Style' option from the 'Font menu' or 'Paragraph Style' from the Paragraph menu.

The style sheet is embedded in the current document and can only be used in the document it was made for.


Edit undo
Undo

Reversing an action.

If you perform an action that produces an un wanted result, you can reverse or UNDO the action. If  new text has been typed and you choose Undo, InfoRecall restores the Text Editor to its previous state by erasing the newly typed text. You can reverse the erase and get the text back by choosing Undo again.

If you delete text, you can restore it with Undo.

Note:
You must choose Undo before performing any other action. If you delete text with the Cut Full Text or Cut Selected Text menu items then use Paste to restore the text.


Exit

Exit will close all files and exit you from InfoRecall, bringing you back to Windows. If the text has changed in any of the open documents and has not been saved, InfoRecall will warn you and offer you an option of Yes or No or Cancel.


Export Delimited ASCII File

You can export InfoRecall documents in delimited ASCII format so that they can be imported into different data bases. Document Formatting will not be retained.

Before you attempt to export it is important to understand the structure the data base requires so that you can select the correct Field delimiter and Field and Record separators.

Typical delimiters/separators

The above delimiters/separators are conveniently located in the drop down select box for your use. If your data base requires other delimiters/separators you can type them in.

To Export Documents

1 	Choose Export Delimited ASCII File from the File Menu.

2 	Click the Files... button.

3 	Choose the directory you want to export to and type in a name for the file and click Save.

4 	Enter the delimiters/separators. You can use the drop down boxes to select the non-printable delimiters/separators as well as some of the others or type them yourself.

5 	Click Export to start the export procedure.


Export Single or Multiple Documents

You can export a single or multiple records in either RTF (Rich Text Format) ASCII text format to be used by any other software.

Exporting in RTF retains the documents formatting. Exporting in ASCII format will strip all formatting from the document, the resulting file will be a normal text file.

1 	Select Export Single/Multiple Documents from the File Menu.

2 	Select the directory to export to.

3 	Choose the format. RTF is the default.

4 	Click Export.


File Index

The File Index box lists all the indexes that were previously built by you. It offers a quick way to select an index for a search. The top of the File Index box is word "No Index" meaning that no index is selected.

To select a File Index:

1 	Click on the arrow to the right of the File Index drop-down box.

2 	Find the index you want to use and click on it.

The File Index name will show on top of the box. To deselect an index simply choose another index or click on the word "No Index"


File Information

A Message box that gives you information about the File that is currently in use. It shows the following information.

•	Name of the File.

•	Size of the File.

•	The number of documents in the file.

•	The file Establish date.

•	The file Modified date.


Font Boxed

Puts a box around highlighted text.
To do so:

1 	Highlight a word, a sentence or some text.

2 	Choose Boxes from the Font Menu.


font Font Color
Font Color

Changes the font color of a selected letter word, paragraph or text.
To do so:

1 	Highlight a letter,  word, a sentence or some text.

2 	Choose Font Color from the Font Menu.

3 	Choose a color from the Color dialog.

4 	Click OK.


font Fonts
Fonts

Choosing this Menu item brings up the Font Dialog. To apply character formatting to a single word, click the word. To apply character formatting to several words or a few characters within a word, select the text.
Change:

•	Type of Font

•	Font Color

•	Regular, Bold, Italic and Bold Italic font style.

•	Font Size

•	Strikethrough and Underline

Individual font types can be chosen for words, sentences or paragraphs or the whole document.


Font Formatting
Character Formatting

To apply character formatting to a single word, click the word. To apply character formatting to several words or a few characters within a word, select the text.


font hidden
Hidden

Use this option to hide a block of text.
To do so:

1 	Highlight a block of text.

2 	Select this option from the Font menu. A check mark will appear on the Menu item.

The hidden text can be made visible by using the View Hidden Text option from the View menu.

To reset hidden text, repeat the above. The check mark will disappear.


Font Highlight Color

Highlights selected text.
To do so:

1 	Highlight a word, a sentence or some text.

2 	Choose Highlight Color from the Font Menu.

3 	Choose a color from the Color dialog.

4 	Click OK.

You might have to change the font color as well to make it stand out from the highlight color.


font Protect
Protect

Use this option to protect a block of text from editing changes.
To do so:

1 	Highlight a block of text.

2 	Select this option from the Font menu. A check mark will appear on the Menu item.

To reset text protection, repeat the above. The check mark will disappear.


font Style
Style

Paragraph


font styles
Style

Use this option to apply a stylesheet style to the selected text.  The style is chosen from a list containing character style names.  If you wish to create a new style, select the Edit Style option from the 'Edit' menu.


Fuzzy
Fuzzy Search

Fuzzy searching is a word search that compares two words for a similar phonetic sound match. Fuzzy searching is often used to search for names, although it is by no means restricted to name searching. The typical use is to find a word when the exact spelling may not be known. The match returned from the search is an phonetic representation of the word being searched for.

To do a Fuzzy Search:

1 	Select the Fuzzy option.

2 	Enter the search word or phrase in the Search Key 1 text box.

3 	Click on the Search button.


How To Get Relevant Results

There are two ways to get relevant results. First, the results returned from the search engines are in order of relevance. This means that the first results returned from each search engine are the most relevant. So, an easy way to get relevant results is to search a lot of sites, but limit the number of results from each search engine to 20 or 30.

Another way to get relevant searches it to let Internet Metasearch count the number of search engines that return each result. The theory here is that if multiple search engines rank a site highly, it must be a relevant site. After the search is finished, use the Sort Results feature in the Options menu to sort the Sites Found by votes.  This will bring the most relevant sites to the top of the list.


How to use Import
How to use Delimited Import

You can test the import option to see whether you have selected the correct delimiters/separators. Once you are satisfied that they work, you can import selected records or all records.

To Import Selected Records

1 	Choose Import Delimited ASCII from the File Menu.

2 	Select the desired Field delimiter. (Optional).

3 	Select the desired Field separator.

4 	Select the desired Record separator.

5 	Click Test.

6 	Click Import It to Import to import the record.

7 	Click Next Record to test more records.

8 	Click Import It to import the record and repeat for all the records you want to import.

To Import All Records

1 	Choose Import Delimited ASCII from the File Menu.

2 	Select the desired Field delimiter. (Optional).

3 	Select the desired Field separator.

4 	Select the desired Record separator.

5 	Click Import All.

The record name will be the document name in InfoRecall and the record content will be the text of the document.

Import Examples


Import Examples

There are three examples included with InfoRecall. They are installed in the same directory that InfoRecall was installed in.

Choose Import Delimited ASCII from the File Menu to bring up the dialog box

Example 1

1 	Click on the File... button

2 	Double click on text1.txt

3 	Click on the Field delimiter Combo box and select Double Quote.

4 	Click on the Field separator Combo box and select Comma.

5 	Click on the Record separator Combo box and select <CR><LF>

6 	Click Test or Click Import All.

Example 2

1 	Click Clear Fields

2 	Click on the File... button.

3 	Double click on text2.txt

4 	Click on the Field separator Combo box and select <Tab>

5 	Click on the Record separator Combo box and select <CR><LF>

6 	Click Test or Click Import All.

Heading

1 	Click Clear Fields

2 	Click on the File... button

3 	Double click on text3.txt

4 	Click on the Field separator Combo box and select <Tab>

5 	Click on the Record separator Combo box and select <CR><LF>

6 	Double click on <CR><LF> and press Ctrl + Insert to copy it

7 	To the right of <CR><LF> type --- and press Shift + Insert. The Record separator should now look like this: <CR><LF>---<CR><LF>

8 	Click Test or Click Import All.


Hyperlink Color Scheme

Because of the many different links InfoRecall offers, each link is assigned a different color.


Hyperlink jumps to a file
Hyperlink to a File

You can make a Hyperlink to a file and InfoRecall will activate the program that is associated with the files extension and load the file. For example, you make reference to Sales Projection in your document. Sales  Projection is a Microsoft Excel worksheet and you want to link to it

1 	Highlight the words Sales Projection.

2 	Choose Hyperlink from the Insert menu.

3 	Click on the Link to File option in the Hyperlink dialog. A ' Browse' button will appear.

4 	Click on the Browse button. The File Open dialog will be displayed.

5 	Select the file to link to. In the above example this would be Sales Projection.xls and click Open.

6 	Click the OK button on the Hyperlink dialog.

The jump-off text is now a color and double underlined. The cursor turns into a hand when you pass over it. Clicking on it will activate the program and load the file linked to.

Note:
To see the Hyperlink Cursor (the hand) be sure that it has a Check mark beside it in the View menu.


Hyperlink jumps to another document
Hyperlink to a Document

You can establish a hyperlink to another document in the same InfoRecall file.

To do so:

1 	Highlight the word or text that you want to make a link.

2 	Choose Hyperlink from the Insert menu.

3 	Click on the Link to Document option in the Hyperlink dialog. A ' Select' button will appear.

4 	Click the Select button. The dialog will change to give you instructions.

5 	Move to the Document List and select a document by clicking on it. The Hyperlink dialog will confirm the document you've selected,

6 	Click the Ok button on the Hyperlink dialog.

The jump-off text is now a blue color and double underlined. The cursor turns into a hand when you pass over it. Clicking on it will jump to the linked topic.

Note:
To see the Hyperlink Cursor (the hand) be sure that it has a Check mark beside it in the View menu.


Hyperlink jumps to text in the same document
Hypertext

Hypertext is a word or phrase marked with a double underline that, when clicked by a user, jumps to another topic in the document. The jumping-off point can be any word or phrase or a block of text.

To create Hypertext:

1 	Highlight the word or text that you want to make a hypertext link.

2 	Choose Hyperlink from the Insert menu.

3 	Click on the Link to Text option in the Hyperlink dialog. A ' Link to ' button will appear.

4 	Click on the  Link to button. This will move the dialog out of the way to the left hand bottom.

5 	Highlight a topic or text that you want to jump to.

6 	Click OK.

The jump-off text is now a green color and double underlined. The cursor turns into a hand when you pass over it. Clicking on it will jump to the linked topic.

Note:
To see the Hyperlink Cursor (the hand) be sure that it has a Check mark beside it in the View menu.


Hyperlink to an application
Hyperlink to a Program

You can make a Hyperlink from your document to activate another program.

To do so:

1 	Highlight the word or text that you want to make link.

2 	Choose Hyperlink from the Insert menu.

3 	Click on the Link to Program option in the Hyperlink dialog. A ' Browse' button will appear.

4 	Click on the Browse button. The File Open dialog will be displayed.

5 	Select an .exe file to link to and click Open.

6 	Click the OK button on the Hyperlink dialog.

The jump-off text is now a color and double underlined. The cursor turns into a hand when you pass over it. Clicking on it will activate the program linked to.

Note:
To see the Hyperlink Cursor (the hand) be sure that it has a Check mark beside it in the View menu.


Hyperlink to Internet email
Hyperlink to Internet e-mail

You can create a hyperlink to your e-mail program.

To do so:

1 	Highlight an e-mail address.

2 	Choose Hyperlink from the Insert menu.

3 	Click on the Link to Internet Location option in the Hyperlink dialog.

The jump-off text is now a color and double underlined. The cursor turns into a hand when you pass over it. Clicking on it will activate your default e-mail program.

Note:
To see the Hyperlink Cursor (the hand) be sure that it has a Check mark beside it in the View menu.


Hyperlink to Popup text
Popup Text

A pop-up is a window that "pops up" on top of InfoRecall. It is automatically sized to fit the text in it. Pop-ups remain on screen until you click anywhere on their screen.

Pop-ups are generally used for definitions, tips and notes or other text that might further explain a word or some text. You don't want to have this text as a part of the main document but pop it up when further clarification is warranted.

Making a popup involves three steps: Deciding which part of the text needs a popup, inserting a hyperlink to it and creating the pop-up.

To Create a Popup:

1 	Highlight the word or text that you want to attach a pop-up to.

2 	Choose Hyperlink from the Insert menu.

3 	Click on the Pop-Up Text option. A ' Make ' button will appear.

4 	Click on the Make button. This will activate the Pop-Up Text editor.

5 	Type your Pop-Up text.

6 	Click OK to hide the Pop-Up Editor.

7 	Click the OK button on the Hyperlink dialog.

Your text is now colored and double underlined. The cursor turns into a hand when you pass over it. Clicking on it will pop up the text. Click anywhere on the Pop-Up text to remove it.

Note:
To see the Hyperlink Cursor (the hand) be sure that it has a Check mark beside it in the View menu.

Edit Pop-Up Text

Delete Pop-Up

Change Pop-Up Colors


Tools Change PopUp Colors
Changing Pop-Up Colors

You can change the color of the background as well as the font for the hyperlink pop-up feature.

To do so:

1 	Choose Change Popup colors from the Tools menu.

2 	In the Popup dialog select Background color or Font Color.

3 	Move the color sliders to get the color mix you like.

4 	Click Set.

Hyperlink to Pop-Up Text


Hyperlinks to an Internet Web site
Hyperlink to the Internet

It's easy to create hyperlink jumps between InfoRecall and the World Wide Web.

For this next example we'll create a jump that launches your default Internet Browser and connect to http://www.phantech.com

1 	Highlight the URL. In our example that would be: www.phantech.com.

2 	Choose Hyperlink from the Insert menu.

3 	Click on the Link to Internet E-Mail Address option in the Hyperlink dialog.

The e-mail addresses now a color and double underlined. The cursor turns into a hand when you pass over it. Clicking on it will activate your default e-mail program.

Note:
To see the Hyperlink Cursor (the hand) be sure that it has a Check mark beside it in the View menu.


Icon Legend

Each entry in the Search Engines Selected list can have one of the following icons in the left column.

Each entry in the Sites Found list can have one of the following icons in the left column.


Import Delimited ASCII File

You can import delimited ASCII text into InfoRecall.

Before you do so it is important to understand the structure of the database to import so that you can select the correct Field Delimiter as well as Field and Record separators.

How to use Import

Import Examples

Typical Structures of delimited ASCII Text

Example 1
"Bobby Knight","Coach of Indiana University since 1971-72, has won 3  titles"
"Dean Smith","Much heralded Coach of  has certainly underachieved given his talent pool."
"Mike ", "Duke's Coach has had incredible success over the last decade."

The Field delimiter is a double quote (")
The Field separator is a comma (,)
The Record separator is a Carriage Return with a Line Feed (<CRY><LF>)

Example 2
IBM	Lagging for much of the 90's.  Microsoft and Intel now dominate.
Intel Corp.	The leader in microprocessor design and sales.
Microsoft Corp.	Bill Gates has led this company to the pinnacle.

The Field delimiter is (no delimiter)
The Field separator is a Tab (<Tab>)
The Record separator is a Carriage Return with a Line Feed (<CR><LF>)

Delimiters and Seperators

Delimiters and Seperators can be any character. InfoRecall has the following built in, no-printable characters.

<Tab>   = Tab
<CR>    = Carriage-return
<LF>    = Line-feed
<FF>    = Form-feed
<Esc>   = Escape
<EOF>   = End-of-file (^Z)

These can be strung together:

<CR><LF>
<LF><CR>
<CR><CR><LF>

Or interspersed with printable characters:

<CR><LF>---<CF><LF>
<Tab>,<Tab>


Import Single Files
Import Single File

When you select Import Single File, a flyout menu will pop up and give you a choice of importing as a New Document, Prefix to the Current Document,  or Append to the Current Document. You can also select a file in Windows Explorer and drag it to InfoRecall.

To Import as New Document:

1 	Choose Import New Document from the Import Single File flyout menu.

2 	Select a file in the Import File dialog and click Open.

Drag & Drop

1 	Select a file in Windows Explorer.

2 	Drag it into InfoRecall and drop it into the document list.

Import and Prefix to a Document:

1 	Have a InfoRecall file and a document open.

2 	Choose Import Prefix Document from the Import Single File flyout menu.

3 	Select a file in the Import File dialog and click Open.

Drag & Drop:

1 	Select a file in Windows Explorer.

2 	Drag it into the InfoRecall and drop it onto the editor making sure that the drag arrow points to the beginning of the document.

Import and Append to a Document:

1 	Have a InfoRecall file and a document open.

2 	Choose Import Append Document from the Import Single File flyout menu.

3 	Select a file in the Import File dialog and click Open.

Drag & Drop:

1 	Select a file in Windows Explorer.

2 	Drag it into the InfoRecall and drop it onto the editor making sure that the drag arrow points to the end of the document.


Import Single Multiple Files
Import Multiple Files

InfoRecall allows importing of multiple files at one time. This feature is a great time saver if you need to import numerous files.

InfoRecall imports the files, saves them to a document name that corresponds to the file name that is imported and adds the new document to the Document List.

To Import:

1 	Open the InfoRecall File that you want to import to. From the File Menu, choose Import Multiple Files. The Multiple Import dialog box will appear.

2 	Press the Ctrl key and hold it down. Now click on the files you want to import. The selected file will be highlighted. You can select as many files as you want.

To select all the files shown, click on the first file, press the Shift key and hold it down. Go to the last file to be selected (use the scroll bar to see more) and click on the last name. All files will be highlighted.

To deselect a file, hold down the Ctrl key and click on a file.

3 	Click Import.

Drag & Drop:

1 	Select files in Windows Explorer.

2 	Drag them into InfoRecall and drop them into the document list.


Index

B

Boolean AND OR IF NOT

C

Changing File Types

Close File

Contents

D

Dates

Default

Default

Default

Delete File

Deleting a Link

Display Areas

Docu Copy Document

Docu Delete Document

Docu information

Docu Move Document

Docu New Document

Docu Save Document

Docu Undelete Document

Document Menu

E

Edit copy

Edit cut

Edit footnote text

Edit frame drawing object

Edit Menu

Edit ole object

Edit page header

Edit paste special

Edit paste

Edit picture size

Edit PopUp Text

edit repaginate

Edit select all

Edit style

Edit undo

Exit

Export Delimited ASCII File

Export Single or Multiple Documents

F

File Index

File Information

File Menu

font boxed

font Font Color

font Fonts

Font Formatting

font hidden

font highlight color

font Protect

font Style

font styles

Fonts

Fuzzy

G

General Automatic Document Save

H

How To Get Relevant Results

How to use Import

Hyperlink Color Scheme

Hyperlink jumps to a file

Hyperlink jumps to another document

Hyperlink jumps to text in the same document

Hyperlink to an application

Hyperlink to Internet email

Hyperlink to Popup text

Hyperlinks to an Internet Web site

I

Icon Legend

Import Delimited ASCII File

Import Examples

Import Single Files

Import Single Multiple Files

Insert Breaks

Insert Bullets

Insert Cell Border

Insert Cell Shading

Insert Character

Insert Columns

Insert Date Time

Insert Delete Cells

Insert Drawing Object

Insert Footnote

Insert Hyperlink

Insert Link Picture

Insert Menu

Insert Merge Cells

Insert New Table

Insert Nonbreaking Space

Insert Object

Insert Page Numbers

Insert Picture

Insert Show Grid Lines

Insert Split Cell

Insert Table Row Positioning

Insert Table Row

Insert Table

Insert Text Frame

Introduction

L

Loading a Search Key List

Loading a secured  Document

Loading a Secured File

M

Menus

Metasearch Overview

Modify Search Key List

N

NetWork Version

New File

Normal

Numbers

O

open file

P

Paragraph Borders Shading

Paragraph Double Space

Paragraph Indent

Paragraph Justification

Paragraph Keep

Paragraph Menu

Paragraph Spacing

Paragraph Style

Paragraph Tab

Performing a Search

Print Margins

Print Preview

Print Setup

Print

R

Rename File

Resizing the Editor

ReSizing the InfoRecall Window

S

Save File

Saving Results

Saving Search Keys

Search Dialog

Search Document list

search document

search file index

Search for files

search goto

search inforecall files

Search Keys List

Search Menu

search metasearch

search Multimedia

search Narrow

search next hit

search previous hit

search replace

Search through files

Selecting Search Engines

Setting Limits

Standard Windows Elements

Stopping Restarting

T

Technical

template Add Graphic

template Add Label

template Add Text Field

template Delete Item

Template Design

Template Menu

template Modify Item

Template Modify

Template Remove

template Right Align Labels

template Set Dialog Caption

template Set Dialog Font

Template Show

template Use Label Text

The Document Bar

The Document List

The Editor

The Menu Bar

The Status Bar

The Tool Bar

Tools Auto Save Options

Tools Calendar

Tools Change Data Path

Tools Change PopUp Colors

Tools Compact InfoRecall Files

Tools Convert InfoRecall Files

Tools Customize Buttons

Tools General Preferences

Tools Menu

Tools OCR Document

Tools Set Reminders

Tools Set Remove Document Password

Tools Set Remove File Password

Tools Set Remove Read Only Password

Tools Spell Check

Tools Text  List Font

Tools View Options

Tools View Reminders

U

Using a Text editor to build a Search Key List

Using Look In

Using the Search Keys

V

Verifying Sites

View features

View Menu

Viewing Results

Viewing the Hits

W

Wildcard File Types

Window Active

Window Arrange

Window Open

Windows Menu

Workspace


Insert Breaks

Use this function to create a hard page break before the current line. A hard page break is indicated by a solid horizontal line.  (Shortcut key: Control+Enter)

To delete a hard page break, position the cursor on the page break line, and hit the delete key.

This function creates a new section. The section break is indicated by a double line. The text for the new section begins after the section break line.

To delete a section break, position the cursor on the section break line, and hit the delete key.

Use this feature to place the following text on the next text column. This function is valid in Page View only. Further, this option is valid only for the section containing multiple columns. The column break is indicated by a line with a dot and dash pattern.

To delete a column break, position the cursor on the column break line, and hit the delete key.


Insert Bullets

This option allows you to insert bullets into a paragraph. The paragraph with the bullet property is displayed with a bullet on the left margin. The paragraph text is indented toward the right.

To do so:

1 	Highlight a paragraph.

2 	Choose Insert Bullets from the Insert menu.

Note:
You'll only see the Bullets in Page View.


Insert Cell Border
Cell Border

Use this option to create the borders around the selected cells. A dialog box allows the user to select the cells for this operation.

The dialog box has three options: cells, columns, and rows.

The first option selects the current cell or all the cells in the highlighted block of text.

The second option selects all the cells in the current column or the columns containing the cells in the highlighted block of text.

The third option selects all the cells in the current row or the rows containing the cells in the highlighted block of text.

The user can specify the width of each border (top, bottom, left and right).  The border width is specified in twips (1440 twips equal to one inch).


Insert Cell Shading
Cell Shading

Use this option to shade the selected cells.  A dialog box allows the user to select the cells for this operation.

The dialog box has three options: cells, columns, and rows.

The first option selects the current cell or all the cells in the highlighted block of text.

The second option selects all the cells in the current column or the columns containing the cells in the highlighted block of text.

The third option selects all the cells in the current row or the rows containing the cells in the highlighted block of text.

The shading is specified in terms of the shading percentage.  A value of 0 indicates a white background, where as the value of 100 indicates a black background.  A value between 0 and 100 indicates the level of shading.


Insert Character

In addition to letters, numbers, and punctuation marks shown on the keyboard, many fonts include symbols, and other special marks.You can insert other characters that your font provides. InfoRecall uses the Mircosofts CHARMAP.EXE for the character selection. CHARMAP.EXE is distributed with Microsoft Windows and must be in Windows Directory.

To insert symbols:

1 	Place the cursor where you want the insertion to take.

2 	Choose Insert Character from the Insert menu. The Character Map Dialog will be displayed.

3 	Select a font that contains the character you want from the Font drop-down box.

4 	Select a character by double clicking on it or click on it and click the Select button.

5 	Click the Copy button.

6 	Click the Close button.


Insert Columns

InfoRecall support columns.

To insert columns:

1 	Choose Columns from the Insert menu.

2 	In the Columns Option dialog type the number of columns.

3 	Type the space between columns.

4 	Select Portrait or Landscape.

5 	Select Start Section  New Page if desired.

Note:
This option is available in the Page View only.


Insert Date Time
Insert Date/Time

You can insert the date or time anywhere in your document
To do so:

1 	Position the cursor where you want the insertion.

2 	Choose Insert Time/Date from the Insert menu.

3 	From the dialog box, select the date or time format you want.

4 	Click the Insert button.

Calendar


Tools Calendar
Calendar

At times it is convenient to have a calendar handy. InfoRecall provides one for just that reason.The calendar can also be used for date stamping. Date stamping can be done by simply selecting a date and clicking on the Insert button.

Calendar will insert the date according to the Short date style as set in the Regional Setting, Date Properties from the Control Panel (Start, Settings, Control Panel).

To Date Stamp:

1 	Choose Calendar from the Tools menu.

2 	Select a date. You can increase (>) or decrease (<) the month and  increase (>>) or decrease (<<) the year.  Click the Today button to return to today's date.

3 	Click on the Insert button.

4 	Click Cancel when done.

Insert Time/Date


Insert Delete Cells
Delete Cells

Use this option to delete the selected cells from the table. A dialog box allows the user to select the cells for the deletion.

The dialog box has three options: cells, columns, and rows.

The first option selects the current cell or all the cells in the highlighted block of text.

The second option selects all the cells in the current column or the columns containing the cells in the highlighted block of text.

The third option selects all the cells in the current row or the rows containing the cells in the highlighted block of text.

A table is automatically deleted when all its cells are deleted.


Insert Drawing Object

This function is used to embed a drawing object into text.  The new object is inserted at the current text position and overlays on top of the text.

To insert a Drawing Object:

1 	Position the cursor where you want the object.

2 	Choose Insert Drawing Object from the Insert menu.

To insert text into the object:
Click the mouse button inside the object to select it. Now type the text at the cursor position.

To size the object:
Click the mouse button inside the object to select it. Now move the mouse cursor just outside the object until a plus shaped cursor appears. Click the left mouse button. While the mouse button is depressed, move the object to the new location and release the mouse button.

To move the object:
Click the mouse button inside the object to select it. Now move the mouse cursor just outside the object until a plus shaped cursor appears.  Click the left mouse button.  While the mouse button is depressed, move the object to the new location and release the mouse button.

To Delete the frame:
Click the mouse button inside the object to select it. Press Delete and Click Yes on the dialog.

Note:
This option is available in the Page View only.


Insert Footnote

This function displays a dialog box for you to enter the footnote parameters. You can enter the footnote marker (reference) and the footnote text. You can also select the superscript style for the footnote marker.


Insert Hyperlink

InfoRecall lets you create many different types of Hyperlinks.

Hypertext

Hyperlink to Popup text

Hyperlink to another document

Hyperlink to a file

Hyperlink to an application

Hyperlink to an Internet Web site

Hyperlink to Internet e-mail

Hyperlink Color Scheme

Deleting a Hyperlink


Insert Link Picture
Link Picture

Links a graphic image to an InfoRecall document.

To link a picture:

1 	Position the cursor where you want the insertion.

2 	Choose Link Picture from the Insert menu.

3 	Select the Folder where the picture is.

4 	Select the graphics format of the picture. (ether .bmp or .wmf)

5 	Click the Open button.

The difference between inserting a picture and linking a picture is that when you make changes to to the linked picture these change are reflected in InfoRecall. As well, a linked picture is not saved with the document, only its name is stored with the document.


Insert Merge Cells
Merge Cells

Use this option to merge together the highlighted cells. The width of the resulting cells is equal to the sum of all merged cells. If the highlighted cells span more than one table row, this operation creates multiple merged cells each within its row.


Insert New Table

You can insert a new table in the document.

This option is available only in the Page or Print View modes.  In the Page Mode, the table cells are arranged by rows.  In the Print View Mode, the table structure is not visible.

1 	Choose Insert Table and select Insert New Table from the flyout menu.

2 	Type the number of Rows and Columns you need.

3 	Click OK.

The editor initially creates the cells of equal width. You can, however, change the cell width by dragging the cell borders using the mouse.


Insert Nonbreaking Space

This option inserts a space character which, unlike the regular space character, does not allow the line break to occur during word wrapping between the adjacent words.


Insert Object

OLE Object Linking & Embedding. This feature allows you to insert an object into your document that was created in another application that also supports OLE.

This might vary from a spreadsheet worksheets to a word processor document to an html file. The type of object you can insert is only limited by the amount of programs you have that support OLE.

To create a new embedded object

1 	Click in the document where you want to place the embedded object.

2 	On the Insert menu, click Object.

3 	In the Object list, click the type of object you want to create.

4 	Click Ok. This will launch the application.

5 	Create the desired object using this application.

6 	Either save it or choose Update in the application.

The object will be inserted into the InfoRecall document. To edit it, double click on it.


Insert Page Numbers

This function is used to embed the current page number in the document.  The page number string is inserted at the current cursor position. This string is displayed using a gray color.


Insert Picture

Inserts a graphic image into an InfoRecall document.

To insert a picture:

1 	Position the cursor where you want the insertion.

2 	Choose Picture from the Insert menu.

3 	Select the Folder where the picture is.

4 	Select the graphics format of the picture.

5 	Click the Open button.

Graphic images supported:


Insert Show Grid Lines
Show Grid Lines

Use this option to enable or disable the display of the table grid lines. The table grid lines are for display purpose only, they are not drawn when printing to a printer unless borders have been created around the cells.


Insert Split Cell
Split Cell

Use this option to split the current table cell into two cells of equal width. The entire text of the original cell is assigned to the first cell. The second cell is created empty.


Insert Table

Note:
Tables can only be seen in Page View mode.

Insert New Table

Insert Table Row

Split Cell

Merge Cells

Delete Cells

Table Row Positioning

Cell Border

Cell Shading

Show Grid Lines


Insert Table Row

Use this option to insert a new row before the current table row. The new table row has the same number of columns as the current table row.


Insert Table Row Positioning
Table Row Positioning

Use this option to position the table or a selected table rows.  A dialog box lets you position the table as left justified, centered, or right justified.


Insert Text Frame

This function is used to embed a frame into text.  The new frame is inserted at the current text position. The original text wraps around the new frame.

To insert a text frame:

1 	Position the cursor where you want the frame.

2 	Choose Insert Text Frame from the Insert menu.

To insert text into the frame:
Click the mouse button inside the frame to select the frame. Now type the text at the cursor position.

To size the frame:
Click the mouse button inside the frame to select it. Now move the mouse cursor just outside the frame until a plus shaped cursor appears. Click the left mouse button. While the mouse button is depressed, move the frame to the new location and release the mouse button.

To move the frame:
Click the mouse button inside the frame to select  it. Now move the mouse cursor just outside the frame until a plus shaped cursor appears. Click the left mouse button. While the mouse button is depressed, move the frame to the new location and release the mouse button.

To Delete the frame:
Click the mouse button inside the frame to select the  it. Press Delete and Click Yes on the dialog.

Note:
This option is available in the Page View only.


Loading a Search Key List

To load a List you must have the Search All Flies dialog box open.
To load a List:

1 	Click Load Keys. The Load Search Key dialog box will appear.

2 	Select a List.

3 	Double click it or click OK

The Search keys are now loaded. InfoRecall automatically loads both Search Key 1 and Search Key 2 if both had Search Keys in it.


Loading a secured  Document
Accessing a Secured  Document

When you access a document that is secured, InfoRecall will display the Password dialog.

Type your Password and Click Okay. If the Password is accepted, the document will be opened. If you have made a mistake or the Password was incorrect, then access will be denied and a message will be displayed telling you so.

Type the Password again or click Cancel. The document will not be opened unless the correct Password is used. It may be a good idea to store your Passwords so that if you do forget you can retrieve it.


Loading a Secured File

When you load a file that is secured, InfoRecall will display the Password dialog.

Type your Password and Click Okay. If the Password is accepted, the File will be opened. If you have made a mistake or the Password was incorrect, then access will be denied and a message will be displayed telling you so.

Type the Password again or click Cancel. The file will not be opened unless the correct Password is used. It may be a good idea to store your Passwords so that if you do forget you can retrieve it.


Menus

Insert Menus help text here


Metasearch Overview
Overview

Searches the Internet for information. It can do this far better than a given search engine because it searches eight search engines at the same time. It allows you to perform unbelievably fast Internet searches with ease. Internet Metasearch is multithreaded. It searches all the search engines simultaneously and verifies many sites simultaneously.

Internet Metasearch helps you search the Internet by taking advantage of existing Internet search engines. These engines are maintained by large companies, and are constantly scanning the Internet for new sites.  Their databases contain information about millions of sites on a myriad of topics.  The problem is that there are a lot of search engines out there!  Internet Metasearch searches them for you.  It also eliminates duplicate sites and ranks the relevance of each resulting site.

Here is an example of the use of Internet Metasearch. If you want to search for all the sites on the Internet that have information about dogs, you could bring up the AltaVista search engine (http://www.altavista.com) in your browser, enter “dogs”, and get the results.  If you didn't find just the right sight, you could then bring up the WebCrawler search engine (http://www.webcrawler.com) and check the results. Each search engine will return different results as well as many of the same results. If you still didn't find the right result, you might try the Lycos search engine, then the Excite search engine, and on and on.

With Internet Metasearch you enter “dogs”, and let it search all the sites for you!  It will eliminate all the duplicates that are returned from all the sites.  It will even show you which sites were returned by multiple search engines, and let you establish a kind of relevance. If a site was returned by 3 or 4 search engines, that site must be a relevant site.

Internet Metasearch makes it easier than ever for you to powerfully tap into the World Wide Web to find extensive information on virtually any subject.


Modify Search Key List
Modify a Search Key List

You can modify a Search Key list using a text editor and saving it as an ASCII text file.
To do so:

Simple use a text editor and open the List, modify it and save it. If you are adding to the List, always press ENTER after each Search Key. Save it as a text file.


New File
Establish New File

Choose New File from the File Menu and the common File Dialog will appear. The Directory shown will always be your Data Path. If that's not the directory you want then select the correct one.

The File List Box will show all the files in the Data Path. To establish a new file type in the name in the File name box. You can type directly over the highlighted file extension (*.dat). It is not necessary to add the extension to the file name. InfoRecall will add it when it creates the file. Long file names are supported so you can make the name of the file as descriptive as you need it to be.

Press enter or click OK and your new file will be created and immediately loaded into InfoRecall, ready for your use.

If you click on a existing file name, InfoRecall will assume that you want to replace an existing file and will issue the warning message, telling you that the file already exists and asking you if you want to replace it. If you click Yes, the existing file will be overwritten. All your data in that file will be destroyed!


Normal
Normal Search

This type searches for a word, a phrase or a single block of text in a file. This is the most common of the search types and uses a single search key. It finds all occurrences of the search key in a  file. If the search key is a word, InfoRecall will look for it either as a whole word or as a part contained within another word. To limit the search to whole words only, select Match Whole words Only.

To Search Normal:

1 	Click the Normal search option button.

2 	Enter the search word or phrase in the Search Key 1 text box.

3 	Click on the Search button.


Numbers
Numbers Searches

With InfoRecall you may search files that contain numbers. Four types of searches are supported:

1 	Single numbers	(=)

2 	Greater than	(>)

3 	Less than	(<)

4 	Between numbers

You can search for a number with the Normal search however if the number includes a comma or a space delimiters, signs and decimal points then the Normal search will not find it.

Examples

Search for $17,500

1 	Click the Normal search option button.

2 	In the Search Key 1 text box, type " =17500" without the quotes.

3 	Click the Numbers option button.

4 	Click the Search button.

Search for greater than or less than 500

1 	Click the Normal search option button.

2 	In the Search Key 1 text box, type "< 500" for less than 500 (or ">500" for greater than 500) without the quotes.

3 	Click the Numbers option button.

4 	Click the Search button.

Find all numbers between 100 and 5500

1 	Click the Normal search option button.

2 	In the Search Key 1 text box, type "100"  without the quotes.

3 	Click the Numbers option button.

4 	Click the Search button.

Numeric formats can include comma and space delimiters, signs and decimal points (for instance $17,500.00 will be recognized as 17000


Open File

There are two ways to open files in InfoRecall 7.0:

1 	From the File Menu

2 	From within the Document Bar File Drop-Down Box

The quickest and most convenient way to open files is to use the Drop-Down Files Box. However, if the Document bar is not in view then the only way to open a file is with Open File.

Using the File Menu:

1 	Select Open File from the File menu. A dialog box will appear showing all the files in the data path.

2 	Select the File you wish to open and click Open or simply double click on the Filename. This will load the file.

Note:
You can only open files that are in your data path. To open other files, change your data path.

The Document Bar

Change Data Path


Tools Change Data Path
Change Data Path

InfoRecall allows you to keep your operating files in one directory and your data files in different directory or drive. Unless the Data Path is changed, InfoRecall always looks for the data files in ..\data. For instance, if you've installed InfoRecall 6.0 in the directory C:\INFOREACLL then InfoRecall would look to C:\INFORECALL\DATA.. Once the Data Path is changed, InfoRecall will use that directory or drive as its default Data Path and look for files there.

To change the Data Path

1 	Choose Change Data Path from the Tools menu. A dialog box will appear.

2 	Choose a different directory or drive and click Okay.

InfoRecall will change to the new path and load any files present.

Create a New Data Path:

1 	Click on the New Folder Button (the second button on the left of the Look In drop-down box) in the Select a new Data path dialog.

2 	Name the folder.

3 	Double click on it to choose it.

4 	Click OK.


Paragraph Borders Shading
Borders Shading

This option allows you to create borders around the paragraphs and specify shading for the paragraph. You can draw all four sides of the border, or you can draw only the selected sides. Additional two options allow you to select thick and double lined borders. The shading is specified as a percentage value.

When two or more contiguous paragraphs have identical paragraph formatting parameters, a single border is drawn to enclose all such contiguous paragraphs.

The top line of the border is placed beneath the top of the first line. The bottom line of the border is placed above the bottom of the last line. Create a blank line at the top and bottom if you need additional clearance at the top or bottom. The left line of the border is placed before the left indentation for the paragraph. Therefore, the left side may not be visible for the paragraph with no left indentation. The right line of the border is placed after the right indentation. Therefore, the right side may not be visible for the paragraph where the right margin extends up to or beyond the width of the wind.

To make a border:

1 	Highlight a paragraph or a line of a paragraph. (the whole paragraph will be bordered).

2 	Choose Borders and Shading from the Paragraph menu.

3 	In the dialog, click on the side you want the border to be drawn.

4 	A single border is drawn if Double Frame or Thick Frame are left unchecked. Check one of these to draw a different border.

5 	Type the amount of shading in the Shading box. 100% is black anything less is a shade of black.

6 	Click OK.

To reverse the border or eliminate the shading, follow the above just uncheck all checked boxes. Type a zero (0) in the shading box to undo the shading.


Paragraph Double Space
Double Space

Use this selection to double space all lines in the current paragraph or all lines in a highlighted block of text. A double spaced paragraph has a blank line between each text line.

To double space text:

1 	Highlight text.

2 	Select Double Space from the Paragraph menu.


Paragraph Indent

Use this selection to create a left indentation for all lines in the currently highlighted block of text.

To apply the left indentation:

1 	Highlight text.

2 	Select Indent Left from the Paragraph menu

Note:
The successive use of this option increases the amount of left indentation.

Use this selection to create a right indentation for all lines in the current paragraph or for all lines in a highlighted block of text.

To apply the right indentation:

1 	Highlight text.

2 	Select Indent Right from the Paragraph menu

Note:
The successive use of this option increases the amount of right indentation.

Use this selection to create a hanging indentation for all highlighted paragraphs in the document. Hanging Indentation indents all lines after the first line in a paragraph to the right.

To apply the hanging indentation:

1 	Highlight paragraphs.

2 	Select Hanging Indent from the Paragraph menu

Note:
The successive use of this option increases the amount of right indentation.


Paragraph Justification

To reset text to left justification (Normal):

1 	Highlight a block of text.

2 	Click the Normal Justify button or select Normal from the Paragraph menu.

To center text:

1 	Highlight a block of text.

2 	Click the Center Justify button or select Center from the Paragraph menu.

To right justify text:

1 	Highlight a block of text.

2 	Click the Right Justify button or select Right Justify from the Paragraph menu.

To justify both:

1 	Highlight a block of text.

2 	Select Right Justify from the Paragraph menu.


Paragraph Keep
Keeping

When this attribute is turned on for a paragraph, the editor attempts to keep all lines in the paragraph on the same page.

When this attribute is turned on for a paragraph, the editor attempts to keep the last line of the current paragraph and the first line of the next paragraph on the same page.


Paragraph Spacing

This option allows you to specify the space before and space after a paragraph. You can also specify the minimum space between the lines in the paragraph. All space parameters are specified in Twips units.

To specify paragraph spacing:

1 	Highlight the affected paragraphs.

2 	Choose Paragraph Spacing from the Paragraph menu.

3 	Type a number in the Space Before Paragraph box.

4 	Type a number in the Space After Paragraph box.

5 	Type a number in the Space Between Lines box.

6 	Click on the Exactly check box or let InfoRecall approximate it.


Paragraph Style

Use this option to apply a stylesheet style to the selected paragraphs or the current paragraph. The style is chosen from a list containing paragraph style names.

1 	Choose Paragraph Style from the Paragraph menu.

2 	Select a style from the style list

3 	Click OK to apply it.

 If you wish to create a new style, select the Edit Style option from the Edit menu.

Edit Style


Paragraph Tab
Tabs

InfoRecall supports left, right, center and decimal tab stop. The tab stops can be set for the current paragraph or all lines in a highlighted block of text.

To set a tab:

1 	Highlight a paragraph or a line of text.

2 	Choose Set Tab from the Paragraph menu.

3 	Type a tab stop in inches.

4 	Select Left, Right, Center or Decimal.

5 	Select None, Dots, Hyphens or Underline.

6 	Click OK.

To clear a tab:

1 	Highlight a paragraph or a line of text.

2 	Choose Clear Tab from the Paragraph menu.

3 	Click the tab to clear. The list holds all tabs in inches.

4 	Click the Clear button.

To clear all tabs:

1 	Highlight a paragraph or a line of text.

2 	Choose Clear All Tab from the Paragraph menu


Performing a Search

Internet Metasearch does not allow complex boolean operations, however, it does allow using AND and OR to connect strings. The word "term" is used here to mean your search word, words or phrase. The search terms you want to find information for.

Do perform a search:

1 	Choose Internet Metasearch from the Search menu. The Metasearch dialog box will appear.

2 	Click on the Search button.

3 	Type your search term into Search Key 1.

4 	Repeat for Search Keys 2 and 3

This dialog box allows up to three search terms to be entered. To search for pages that have all the entered terms, click on the “AND” radio button.  To search for pages that have at least one of the entered terms, click on the “OR” radio button.

Multiple words can be entered in a single text box to search for a term.  For example, to search for the movie “The Hunt For Red October”, you would enter “The Hunt For Red October” (without the quotes) into the first text box instead of entering “Hunt”, “Red”, and “October” into the three text boxes and selecting the AND radio button.

When the query is configured correctly, click on the OK button.

Note:
Internet Metasearch submits the user's query to the search engines. The results are only as accurate as the results returned from the search engines. Most of the search engines are very sophisticated and a lot of time and effort has been spent to ensure accurate results.  However, expect unexpected results!  For example, when searching for “cat”, expect to get information about felines as well as C.A.T. scans (a medical procedure).


Print

Prints a document. Choose Print from the File Menu you will be presented with a print dialog box that allows you to choose the following:

1 	Print Range. You don't have to print the whole document. You can highlight a portion of the document and Print Range will show Selection clicked on indicating that only the highlighted part of the document will be printed.

2 	Number of Copies to print.

3 	Print to a file rather than to the printer.

You also to set up the printer from this dialog box.


Print Margins

The settings you choose for margins affect the printed page. The default settings for margins are set to 1 inch  (2.54 Centimeters) all around. You can change the top, left, right and bottom margin of the printed page to suit your individual needs.

To change the Print Page Layout

1 	From the File menu, choose Print Page Layout.

2 	 In the Margins area, type the measurements you want for your margins.

3 	Click the OK button.

Measurements

The default measurement upon first starting InfoRecall are those that are set by the Control Panel, International function.


Print Preview

You can use the Print Preview command to show how text will look when you print it. You can print the document, view the next page if there are multiple pages, switch back to the previous page, zoom in (make it appear larger), zoom out (make it appear smaller) and close the preview window.

You can change the print margins while in Print Preview and the new margins will be reflected in the preview window.


Print Setup

Allows you to change the printer or the printer settings. The range of settings depend on your printer.


Rename File

It may be necessary from time to time to rename InfoRecall files to reflect their contents more clearly. InfoRecalls built in function makes this easy to do:

From the File Menu, Choose Rename File.  The Rename dialog will appear.

The default directory will always be the Data Path. If you want to rename files on a different directory or drive then select the drive or directory.

''To Rename a File

Click on a file name. The name will appear in the File name box. Make any changes you want, or type a new name. You do not need to enter the file extension (.dat). When you are satisfied with the changes, click on the Rename button. The file name will change and the change will be reflected in the Drop-Down Files Box.

File Names

Long file names are supported. Your file names can consist of several words and can be as long as you want them to be.


Save File

Saves the changes to all open documents. If more than one document is open and changes have been made to the documents then the choice of this menu item will save all changes.


Saving Results

There are two menu items for saving the results of a search.

Save All menu saves all the sites in the Sites Found list box to an HTML file.
Save Verified menu saves only the sites that have been verified.

A dialog box will prompt for a file name.

The saved HTML files can be opened with a web browser.


Saving Search Keys

Every time you perform a search the Search Keys are put into the list.
To save them:

1 	Be sure the Search dialog is active. If not click the Search all Files Toolbutton.

2 	You can look in on the list by clicking the down arrow on one of the Search Key fields.

3 	Click Save Keys. The Save Search Keys dialog box will appear.

4 	Type the name you want for the List. You don't have to add the file extension, it will be added automatically. If you choose an existing file you will be warned that the file already exist and if you want to overwrite it.

5 	Click OK. The List is now saved for later use.


Search Dialog

When the Search dialog appears:

1 	Type the search parameter in Search Key 1 and Search Key 2.

2 	Choose Match Whole Word Only to search for an exact match.

3 	Choose First Match each Document Only for a faster search. It finds the first match of your search key in each file then goes to the next file.

4 	Choose a search type.

5 	Click Search.

Search Types

Normal

Fuzzy

Boolean (AND, OR, IF NOT)

Numbers

Dates


Search Document

This feature will locate a word a phrase or a block of text in the document that is currently displayed.
To search:

1 	Choose Search Document from the Search menu.

2 	Type your word or phrase in the Find dialog box

3 	Click Find Next

Search Options

•	Match whole word only

•	Match case

•	Search from the Top

•	Search Up

•	Search Down


Search Document List

There are two ways to find a Document in the Document List. An approximate match and an exact match (Match Whole Word Only). The default is the approximate match.

To do so:

1 	Choose Search Document List from the Search menu.

2 	Type the search criteria into the dialog box. This can be a partial name unless you're looking for an exact match.

3 	For exact match check off Match Whole Word Only.

4 	Click Find Next

InfoRecall will find the first or exact match of the name and display the Record and its contents.

Search Records List is not case sensitive.

Shortcut:

1 	Click anywhere on the Document List.

2 	Press a letter key and pick up the first record that starts with that letter. If there isn't a record that begins with the letter you have typed then nothing will happen


search file index
Build File Index

An index search is the fastest way to search for something in files that you have grouped as an index. This way, InfoRecall does not have to search through all the files to find what you are looking for but can be restricted to certain files only thereby speeding up your search. This feature becomes quite important when you have a great number of files.

Before you can do an index search, you must first build an index. To do so:

1 	Choose Build File Index from the Search menu.

2 	A dialog box will appear showing you all InfoRecall files in your Data Path.

3 	Select the files for your index.

4 	Click the arrow (-->) to move the selected files to the assembly area.

5 	Click Save Index.

6 	In the Save dialog box type the name you want for you Index. No need to add the extension.

7 	Click Save.

The Index is now saved and will be in the File Index drop-down box ready for use.


Search for Files

HyperScan searches all the chosen file types on a specified hard disk, diskette, CD or Network. You can search each media, all media at once, you can select a directory to search and select different file types for each media. You can stop the search, restart it or start a new search. The search is dynamic. It shows the hits as they happen and keeps you informed on how many files it has searched through, the kilobytes of files processed and the number of hits.
To perform this search:

•	Choose HyperScan - Multimedia Search from the Search menu. The HyperScan Dialog will be displayed.

1 	In the Type of Search box, click on Search for Files.

2 	In File Types, select the File Types (file extensions) to search through from the Files Types drop-down box or type it in the box. Typical file types are *.txt or *.doc. You can also use file type combinations like: *.txt;*.doc;*.wri or wildcard types. File extensions must be separated by a semicolon (;).

3 	Click Search.

Wildcard File Types

Changing File Types

Using Look In to Search a Folder (directory)

Stopping, Continuing and starting a New Search

Viewing the Hits


Wildcard File Types

HyperScan uses the asterisk (*) as a wildcard characters in searches. File Types can be used singly or in combination with each other or in combination with wildcard File Types. When more than one File Types is used they must be separated by a semicolon (;).

File Type Examples

HyperScan allows great flexibility with File Types.

Combine any number or sort of file types to achieve the greatest chance of success the first time.


Using Look In

You don't have to search through the complete drive to find what you need. If you know what folder (directory) the files you want to search are in then use Look In to choose the Folder.

You can choose to Look In a Folder regardless of how many Drives are selected. Choose a different Folder for each of your Drives.

To do so:

1 	Select a Dive.

2 	Click the Browse button to the right of the Look In box.

3 	Select a Folder

4 	Double click on a folder.

5 	Click OK

You can also type the Folder into the Look In box.


Stopping Restarting
Stopping, Continuing, Starting a New Search

Stopping a Search

You can stop the search at any time by clicking on the Stop button. Your hits will be preserved and will be available for viewing.

Continue a Search

You can continue the search by clicking on the Continue button. You can continue the search with either the same file extensions or you can choose new file extensions to widen or restrict your search. The search will continue from the directory it was in when you clicked Stop.

You can also continue your search from a different directory and still preserve the hits accumulated so far.

Starting a New Search

To start a new search click the New Search button. This will clear all previous finds. The starting directory will once more be the root directory. You will loose all previous hits when you click the New Search button!


Viewing the Hits

Double click on the hit in the HyperScan List to view it.

The type of viewer used is depends on the file's extension and is determined by the Windows settings. If the file extension is .doc then HyperScan will attempt to load the program whose extension .doc is associated with. This might be Microsoft Word for Windows if you have it, .txt would bring up NotePad.


search goto
Goto

Choosing this Menu item allows you to move to a certain line in the open document. Type in the line number and click OK.


Search InfoRecall Files

InfoRecall ties all Files and documents together through its powerful search engine. With InfoRecall you can quickly find a word, a group of words, numbers, phrases and dates. InfoRecall will do Normal, Exact, Fuzzy and Boolean (AND, OR, IF NOT) searches.

To make searches even faster, InfoRecall allows you to build and use File Indexes. An index search is the fastest way to search for something, in files that you have grouped as an index. The search enables you to find any information, at any time, regardless of what InfoRecall File it was saved to. InfoRecall looks for the search key in both the document names as well as in the document text in the currently active Data Path.

To Search

1 	Choose Search InfoRecall Files  from the Search menu. The Search dialog will appear.

2 	Type the search parameter in Search Key 1 and Search Key 2.

3 	Choose Match Whole Word Only to search for an exact match.

4 	Choose First Match each Document Only for a faster search. It finds the first match of your search key in each document then goes to the next document.

5 	Choose Search Current File Only to restrict your search to the currently open file.

6 	Choose a File Index if you've decided to search grouped files only.

Default Search Settings:
Normal search - Not case sensitive - First match each Document - Search Current File Only.

Search Types

Normal

Fuzzy

Boolean (AND, OR, IF NOT)

Numbers

Dates

Options

Search Keys List

File Index


Search Keys List

Overview

InfoRecall keeps a list of Search Keys during a search session for both Search Key 1 and Search Key 2. This enables you to use them again and again without having to type them anew every time you do a search. It also keeps you informed as to what Search Keys you have used in the current search session. Every time you perform a search the Search Keys are put into the list. To see the list just click on the down arrow at the right side of the Search Keys fields.

The Search Key List is temporary for as long as you have InfoRecall active, when you exit InfoRecall the Search Key List is deleted and can't be used again. You can save the Search Keys however, so that they will be available to you any time you perform a search. This is an extremely useful feature if you repeatedly conduct searches that use the same Search Keys.

The Search Key List is a ASCII text file. There are two ways to make a list:

1 	Let InfoRecall collect them for you during a search session and then simply save them.

2 	Use any text editor to make up the list.

To have Search Keys for Search Key 1 only requires one file with the extension of KEY as in SAMPLE.KEY
To have Search Keys for both Search Key 1 and Search Key 2 two files are required, one with the extension of KEY and the
other with the extension of KEX like in SAMPLE.KEY and SAMPLE.KEX.

SAMPLE.KEY is used by Search Key 1
SAMPLE.KEX is used by Search Key 2

If you save the list through InfoRecall the files will be built automatically. Whether one file or two files are made depends on
whether there were keywords in one or both the keyword fields.

Saving Search Keys after a Search session

Using a Text editor to build a Search Key List

Modifying a Search Key List

Loading a Search Key List

Using the Search Keys


Using a Text editor to build a Search Key List

You can use any text editor to build a Search Keys List.
To do so activate a text editor and:

1 	Type a Search Keys and press ENTER.

2 	Repeat until you have finished.

3 	Save it as a text file using the extension of either KEY or KEX. The file with the extension KEY is used by Search Key 1, the file with the extension KEX is used by Search Key 2.


Using the Search Keys

Whether you have loaded a Search Key List or you have been accumulating Search Keys through a search session the Search Keys they are always available for use.

1 	Click on the down arrow on the Search Key Drop-down box

2 	Select a Search Keys by highlighting it.

3 	Perform your search.


search metasearch
Internet Metasearch

Overview

Performing a Search

Selecting Search Engines

Setting Limits

How To Get Relevant Results

Viewing Results

Icon Legend

Saving Results

Verifying Sites


Selecting Search Engines

Internet Metasearch allows you to control the search engines that are searched. The search engines vary in speed, and accuracy of results, so you may want to exclude some of the engines when you search.

To select the engines to search:

1 	Choose Search Options from the Options menu. The options dialog box will appear.

2 	Select the Search Engines Tab if it is not already selected. The list box on the right side show which search engines will be searched. The list box on the left shows which search engines are available, but will not be searched. The default settings are all engines.

3 	To remove an engine click on one in the Selected Search Engines list and click the Remove button.

4 	To add an engine click on one in the Available Search Engines list and click the Add button.

5 	Click OK.


Setting Limits

You may want to limit your searches because some search terms (like the word “cat”) will return thousands of results!  There are a variety of limits you can set.

To set limits:

1 	Choose Search Options from the Options menu. The options dialog box will appear.

2 	Select the Limits Tab.

3 	Set the limits for your search. You can set the following limits.

Maximum Connections

This indicates the maximum number of connections that can be established at one time over the Internet. If you are using a slow connection such as a 14.4 Kbaud modem, you will want to set this fairly low (like 10). The Default is 20.

Search Engine Timeout

This controls the length of time that a search engine can sit idle before it times out.  If a search engine goes down or is unreachable or some reason, Internet Metasearch will stop trying to contact it after this length of time.

Site Check Timeout

This controls the length of time before Internet Metasearch will decide that a site is unreachable. If Verifying Sites is enabled (see below), then Internet Metasearch will check each site that is returned from the search engines to see if it exists.  (We have found that about 30%-40% of the combined results from all the search engines that Internet Metasearch supports, no longer exist.

Sites Per Engine

This controls how many sites any search engine will return. Most search engines return their results by order of relevancy. This means that the most relevant sites are returned first. Using this setting, you can tell  Internet Metasearch to only retrieve the first n results from each search engine. We have found that setting the Sites Per Engine to about 20 or 30 returns adequate relevant results. Another advantage of setting this control fairly low is that it will reduce the amount of time the search takes to execute. Setting this control to 0 will return ALL the results from each search engine.

Verify Sites

Internet Metasearch has the ability to check each site that is returned from the search engines to see if it exists.  If this control is not checked, Internet Metasearch will not check the sites.

Eliminate Duplicates

If this control is checked, Internet Metasearch will eliminate duplicate sites from the return set.  Duplicates are defined as a duplicate URL. It will not filter out sites that have the same title because it is possible (even likely) that sites about a particular subject will have identical names.

Tally Votes

Internet Metasearch can use an election process to decide which sites are most relevant to your search. If a single site is returned by more than one search engine, then it can be considered more relevant to your search. Once the search is finished, you can sort the results by relevancy.

How To Get Relevant Results


Viewing Results

The Internet Metasearch screen shows a lot of information.

The Search Engines Selected list box shows the search engines being searched.

The Name column lists the name of each search engine and the URL column shows the URL of the search engine.  By double clicking on any search engine, you can bring up the home page for that search engine in your default web browser.

To the right of the Search Engines List, there are several counters.

•	# Engines. The number of search engines that are finished searching and completed with no errors or timeouts.

•	Errors. The number of search engines that timed out while searching.

•	Running	The number of search engines that are still searching.

•	The Sites Found list shows the sites that have been returned from the search engines.

The Name column shows the name of each site. The rank column shows the number of search engines that returned each site, and the URL column shows the URL of each site. By double clicking on a site, you can bring up the site in your default web browser.

To the right under the Sites Found list, there are several counters.

•	# Sites. The total number of sites found

•	Verified. The number of sites that have been verified to exist

•	Errors. The number of sites that are not reachable

•	Running. The number of sites that are currently being checked


Verifying Sites

During a search, the user can have Internet Metasearch verify the sites that are returned from the search engines.  This means that Internet Metasearch will attempt to connect to each site.  If it is successful at connecting to the site, it will put a green link icon next to the site, otherwise it will put a red broken link icon next to the site in the Sites Found list.  (See the Legend for an explanation of all the icons.)  You can turn off Automatic Site Verification by unclicking the Verify Sites check box in the Limits Options dialog box.

If Automatic Site Verification is not turned on, you can push the Verify button after the search is finished to verify all the sites in the Sites Found list.  The Verify button can also be used to verify sites that have been loaded using the Open File or Open URL menu.


search Multimedia
HyperScan - Multimedia Search

Overview

The purpose of HyperScan - Multimedia Search is to help you to quickly find a word, a group of words, blocks of text, numbers, phrases or dates from hundreds or thousands of files on your Hard Disk, Floppy Disks, CD's or a Network. Using HyperScan, you can accomplish work that would normally take you weeks or even months. InfoRecall can sift through megabytes of files in just a few minutes. HyperScan uses the same powerful file search engine that is used for searching InfoRecall files so you can do Normal, Exact, Fuzzy and Boolean (AND, OR, IF NOT) searches.

Nothing stays hidden with HyperScan - Multimedia Search!

Two basic type of searches are available:

Search through files

Search for files

Viewing the Hits


Search through files

HyperScan searches all the chosen file types on a specified hard disk, diskette, CD or Network. You can search each media, all media at once, you can select a directory to search and select different file types for each media. You can stop the search, restart it or start a new search. The search is dynamic. It shows the hits as they happen and keeps you informed on how many files it has searched through, the kilobytes of files processed and the number of hits.
To perform this search:

1 	Choose HyperScan - Multimedia Search from the Search menu. The HyperScan Dialog will be displayed.

2 	In the Type of Search box, click on Search through Files.

3 	In the Drive List, select the drive to search. To select more than one drive hold down the Cltr key and click on a drive.

4 	In File Types, select the File Types (file extensions) to search through from the Files Types drop-down box or type it in the box. Typical file types are *.txt or *.doc. You can also use file type combinations like: *.txt;*.doc;*.wri or wildcard types. File extensions must be separated by a semicolon (;).

5 	Click Search.

6 	The Search dialog will appear. Type your search parameters and click Search.

Search Dialog

Wildcard File Types

Changing File Types

Using Look In to Search a Folder (directory)

Stopping, Continuing and starting a New Search

Viewing the Hits


search Narrow
Narrow Search

InfoRecall offers you the ability to narrow your search after an initial search was done. Suppose you perform a search and find that it was too wide (you have found too many hits that were not quite on) or your search had to be wide to produce certain results then you can make your search more accurate by using a new set of keywords and doing your search all over again but this time search only the files that produced the initial hits.

For example, suppose you would like to isolate all records that have SALES and WIDGETS together but you also need to zero in on a CITY as well as a SALES PERSON.

To do so:

1 	Choose Search InfoRecall Files from the Search menu. The Search Files dialog will display.

2 	Leave the Normal search option button on.

3 	In the Search Key 1 text box, type SALES.

4 	Click on the And option button.

5 	 In the Search Key 2 text box, type WIDGETS.

6 	Click on the Search button.

The Hit List will come on and show you where the hits ocurr and how many there are.
To narrow your search:

1 	Leave the Hit List displayed.

2 	Choose Narrow Search from the Search menu. This will bring up the Search dialog again.

3 	Leave the Normal search option button on.

4 	In the Search Key 1 text box, type a CITY

5 	Click on the And option button.

6 	In the Search Key 2 text box, type the name of a SALES PERSON.

7 	Click on the Search button.

You have narrowed your search to find the DATE and the SALES PERSON within the files shown in the Hit List. No other files will be searched. You can narrow your search again and again until there are no more files left in the Hit List.


search next hit
Next Hit

After Search InfoRecall Files was performed and hits were made, Choosing this menu item will take you to the next hit.

Note:

The Hit List must be active. The Hit List dialog window can be normal, maximized or minimized.


search previous hit
Previous Hit

After Search InfoRecall Files was performed and hits were made, Choosing this menu item will take you to the previously found hit.

Note:

The Hit List must be active. The Hit List dialog window can be normal, maximized or minimized.


search replace
Search & Replace

You can replace any occurrence of a word or phrase with another word or phrase or blank space. Simply enter the word or phrase to replace in dialog box then enter the word or phrase to replace it with and press enter or click on replace.

To Search & Replace:

1 	Choose Search & Replace from the Search menu. The Replace dialog box will appear.

2 	Type the word or phrase to replace in the Find What box.

3 	Type the replacement word or phrase in the Replace with box.

4 	Choose an option.

5 	Click Find Next.

6 	Click Replace or Replace All.

Options

•	Match whole word only.

•	Match case.

•	Verify each replace.

•	Replace in Selection or Whole file.


template Add Graphic
Add Graphic

You can add a graphic image to your template.

To do so:

1 	Right click the mouse on the template to bring up the menu.

2 	Select a graphic image from the dialog.

3 	Click OK.

4 	Click on the graphic image to highlight it then resize it if need be.

5 	Click on the graphic image to highlight it then press the right mouse button and keep depressed. Drag the image to where you want to position it.


template Add Label
Add Label

You can add labels to your template.

Labels are controls that hold static text to describe a process or describe what has to be typed into a text control. You'll use labels to describe text fields. The can be placed anywhere within your template, either to the right, the left above or below the text field.

To add a label:

1 	Right click the mouse on the template to bring up the menu.

2 	Select a Add Label from the dialog. A label will be placed on you dialog. The label will be placed at the top of the template or below an existing one.

3 	Click on the label to highlight it then resize it if need be.

4 	Click on the label to highlight it then press the right mouse button and keep depressed. Drag the label to where you want to position it.


template Add Text Field
Add Text Field

The text field is the main control of a template. This choice allows you to add them.

To do so:

1 	Right click the mouse on the template to bring up the menu.

2 	Select a Add Text Field from the dialog. A text field will be placed on you dialog. The text field will be placed at the top of the template or below an existing one.

3 	Click on the text field to highlight it then resize it if need be.

4 	Click on the text field to highlight it then press the right mouse button and keep depressed. Drag the text field to where you want to position it.


template Delete Item
Delete Item

Deletes an item from the template.

To do so:

1 	Click on an item. Four black squares will appear on the corners of the item.

2 	Press the Delete key or right click the mouse to bring up the menu and choose Delete Item.


Template Design

Click on a Menu item to get more information.

Once the  template design has been finished:

1 	Click the Okay button.

2 	Type a name for the template file in the File name box.

3 	Click Save.

Note:
If you have not used the Set Dialog Caption from the Design menu to set a dialog caption name then the name used as the template file name will be the template name and that name will be added to the Templates menu.


Template Modify

You can modify an existing template.

To do so:

1 	Choose Modify from the Templates menu.

2 	Select a template from the dialog. It'll display the template.

3 	Make modification (add, delete, resize or move items).

4 	Click Okay.

The modification will be saved.


template Modify Item
Modify Item

Allows you to modify an existing item.

To do so:

1 	Click on an item. Four black squares will appear on the corners of the item.

2 	Right click the mouse to bring up the menu.

3 	Choose Modify from the menu.

4 	Modify the item.


Template  Remove

Removes a template from the menu and deletes it from the folder.

To remove a template:

1 	Choose Remove from the Templates menu.

2 	Select a template from the dialog.

3 	Click Open.


template Right Align Labels
Right Align Labels

Aligns the text in the labels to the right.


template Set Dialog Caption
Set Dialog Caption

This sets the name in the title bar of the template.

To name your template:

1 	Right click the mouse on the template to bring up the menu.

2 	Select a Set Dialog Caption from the menu.

3 	Type the caption in the Set the Dialog caption text box.

4 	Click OK.

The name will appear in the title bar of the template.

Note:
The name given the dialog caption will also be the name that will be added to the Template menu. Clicking on that name in the Template menu will bring it up for use.


template Set Dialog Font
Set Dialog Font

Choose a  font for your template.

To do so:

1 	Right click the mouse on the template to bring up the menu.

2 	Select a Set Dialog Font from the menu.

3 	Choose a font and font size and font formatting from the Font dialog.

4 	Click OK.

Note:
This is for the template only. InfoRecall will use the default font of your document when using the template, regardless of the font you choose for it.


Template Show
Show Templates

When a template has been designed and saved, the name given it either through the Set Dialog Caption or the Save option will be the name assigned to the template as it is added in the Template menu.


template Use Label Text
Use Label Text

Labels are controls that hold static text to describe a process or describe what has to be typed into a text control. You can use the text from these labels in InfoRecall along with the rest of the information from the template.

To do so:

1 	Right click the mouse on the template to bring up the menu.

2 	Select a Use label text image from the dialog. The menu item will be checked.

Note:
When using label text, it is best to use a proportional font like Courier New in InfoRecall so that the labels and text from the text fields line up properly. Other, non-proportional fonts will not show correctly when this feature is used.

Set Dialog Font


Tools Auto Save Options
Auto Save Options

When the Auto Document Save feature is on, documents and changes to documents are saved automatically when windows or files are closed or selection are made that would normally necessitate saving a document.

To set Auto Document Save:

1 	Choose General Preferences from the Tools menu.

2 	Click on the Save tab.

3 	Click on the Auto Document Save box. You'll know it's on when a check mark is shown.

4 	Click Apply to set the time and keep working or click OK to set the time and close the dialog.

The Automatic Document Save feature saves your text at specified intervals. Should that interval occur while your Document has not been named, or if the name is the same as an existing record, you will be informed to either name or rename the Document.

To use the Automatic Document Save feature:

1 	Choose General Preferences from the Tools menu.

2 	Click on the Save tab.

3 	Click on the time drop-down box and type a number for minutes or click on the arrow on the right of the time drop-down box and select a time.

4 	Click Apply to set the time and keep working or click OK to set the time and close the dialog.


Tools Compact InfoRecall Files
Compact InfoRecall Files

The database does not adjusted automatically as text, formatting or pictures are removed from a document or some documents are deleted.

A lot of disk space can be saved by periodically compacting the InfoRecall Files.

To compact files:

1 	Choose Compact InfoRecall Files from the Tools menu. A dialog box will appear.

2 	Select the files to compact by clicking on the and highlighting them. You can select multiple files to process.

3 	Click OK.

A progress bar at on the status bar will keep you informed. InfoRecall write to a Compact Log file every time you compact a file. It'll tell you how much space you saved along with other information.

You can view the log file by choosing View Compact Log from the Tools menu. New compacting information will be appended to the log file. You should purge the file every so often. You can purge by selecting Purge Compact Log from the Tools menu.

Note:
Purging the log will erase all previous entries.


Tools Convert InfoRecall Files
Convert InfoRecall Files

If you're upgrading from versions 5.5 or earlier of InfoRecall then you have to convert your files to make them compatible with the new format.

To convert your files:

1 	Choose Convert InfoRecall Files from the Tools or Files menu. A dialog box will appear.

2 	Select one or more files by highlighting them.

3 	Click the Open button.

The files will be converted to the new format and placed into the data path for your new InfoRecall. The Files will also be placed into the Files drop-down box, ready for your selection.


Tools Customize Buttons
Customize Buttons

You can customize the toolbar for frequently used features by adding and removing buttons. The number of buttons on InfoRecall are set for a screen resolution of 640 X 480. If you use a resolution higher than that then your toolbar can support more buttons. You can add a button onto any of the bars.

To add a button:

1 	Choose Customize Buttons from the Tools menu. A dialog will appear showing all the buttons available.

2 	Click on a button in the dialog and read its function in the Description box.

3 	Click on the button you want to add, press the right mouse button and keep it depressed.

4 	Drag the button onto the toolbar, drop it into the desired location and let go of the mouse button.

To remove a button:

1 	Click on the button you want to remove, press the right mouse button and keep it depressed.

2 	Drag the button over the toolbar to the title bar until the button disappears.

The Tool Bar


Tools General Preferences
General Preferences

Allow you to set the default starting settings for InfoRecall.

You can set:

Text & List Font Options

Auto Save Options

View Options


Tools Text  List Font
Text & List Font

Set the default fonts, font size, font style and font color in the document editor as well as fonts, font size, font style in the document list.

To set the editor font defaults:

1 	Choose General Preferences from the Tools menu.

2 	Click on the Font tab if that tab is not open.

3 	Click on the Document Editor Font button.

4 	Select the font, font size, font style and font color.

5 	Click Apply to see the changes or OK to make the changes and close the dialog.

To set the list font defaults:

1 	Choose General Preferences from the Tools menu.

2 	Click on the Font tab if that tab is not open.

3 	Click on the Document List Font button.

4 	Select the font, font size and font style.

5 	Click Apply to see the changes or OK to make the changes and close the dialog.

The changes are reflected in the respective font boxes.


Tools View Options
View Options

Clicking on any of the Bar menu items makes the bars visible or hides them depending on whether they're on or off. A check mark indicates that a bar is on.


Tools OCR Document
OCR Document

Enables you to perform OCR (Optical Character Recognition.). This is an optional add-on to InfoRecall that allows you to scan a document and OCR it then save it directly into InfoRecall as a document or alternatively save it as a separate file.


Tools Set Reminders
Set Reminders

InfoRecall can make a great tickler file, it has a special feature that allows you to schedule or calendar documents on a certain date. InfoRecall automatically calls them to your attention. When a reminder date is set for a document and the date arrives, InfoRecall will display a list showing all the reminders for the day. Simply double click on one and InfoRecall will open and display that document for you.

To set reminders:

1 	Open the appropriate InfoRecall file.

2 	Choose Set Reminders from the Tools menu. A dialog will display.

3 	Click on a document in the document list on the left. The name of the file and  the document will display in the dialog list.

4 	Select more documents or open another file and select documents.

5 	Click on the Insert Date button. Select a date by clicking on it. If it's a daily reminder click on the "D" button instead. You can switch back and forth, InfoRecall will make the changes.

6 	You attach a note to your reminder. Just click on the "N" button and type your note in the editor that comes up. Click OK when done with the notes. To change the note, click on the "N" button and the editor will come up with the note.

7 	Do the same with the other reminders.

8 	Click Save Reminders.

9 	Click Cancel to remove the dialog.

View Reminders


Tools View Reminders
View Reminders

When a reminder date is set for a document and the date arrives, InfoRecall will display a list showing all the reminders for the day. Simply double click on one and InfoRecall will open and display that document for you.

InfoRecall also lets you view and manage your Reminders. You can view, delete or modify a reminder to keep them current.

To view reminders:

1 	Either double click on a reminder or click on one and click the View Document button.

The dialog will remains on top so that you can view more reminders. You can move the dialog aside by pointing your mouse cursor to the title bar and pressing the right mouse button. While pressing it, move the dialog.

To manage reminders:
By clicking the buttons below you can view All, Today's, Future and Past reminders. You can remove a reminder, change the date and attach or modify a note.

By clicking the buttons above you can view All, Today's, Future and Past reminders.

To remove a document from the reminder:

1 	Click on a reminder to highlight it.

2 	Click the Remove Document button.


Tools Set Remove Document Password
Set/Remove Document Password

You can secure any document with a Password. Once secured, access to that document will be restricted. Every time someone attempts to view the document InfoRecall will insist on the correct Password. If the Password is not known, the record can not be viewed.

To set a document password:

1 	Choose Set/Remove Document Password from the Tools menu.

2 	A dialog will appear. Type your password in the Type Password box.

3 	Retype your password in the Retype Password box.

4 	Click the Set button.

To remove a document password:

1 	Type your password in the Type Password box.

2 	The Remove button will be enabled if the password is correct. Click on it to remove the password.

3 	Click Cancel.

Changing a Password:

1 	Remove the password first as in remove a password above.

2 	Type a new password as in set document password above.

Accessing a secured  Document


Tools Set Remove File Password
Set/Remove File Password

You can secure a file with a Password. Once secured, access to that File will be restricted. Every time someone attempts to load the File, InfoRecall will insist on the correct Password. If the Password is not known, the File can not be opened.

To set a file password:

1 	Choose Set/Remove File Password from the Tools menu.

2 	A dialog will appear. All the files in the current Data Path are shown on the left in a list. Select a file by clicking on it.

3 	Type your password in the Type Password box.

4 	Retype your password in the Retype Password box.

5 	Click the Set button.

Select more files and repeat the above. Click Cancel when done.

To remove a password:

1 	Select a file by clicking on it.

2 	Type your password in the Type Password box.

3 	The Remove button will be enabled if the password is correct. Click on it to remove the password.

Changing a Password:

1 	Remove the password first as in remove a password above.

2 	Type a new password as in set a file to read only.

Loading a secured File


Tools Set Remove Read Only Password
Set/Remove Read Only Password

This feature allows you to set a InfoRecall file to Read-Only. This prevents anyone from writing to the documents in that file. The documents can still be copied and printed but no changes can be made to it.

To set a file to read only:

1 	Choose Set/Remove Read Only Password from the Tools menu.

2 	A dialog will appear. All the files in the current Data Path are shown on the left in a list. Select a file by clicking on it.

3 	Type a password in the Type Password box.

4 	Retype the password in the Retype Password box.

5 	Click the Set button.

Select more files and repeat the above. Click Cancel when done.

To remove read only:

1 	Select a file by clicking on it.

2 	Type your password in the Type Password box.

3 	The Remove button will be enabled if the password is correct. Click on it to remove the password.

Changing the Password:

1 	Remove the password first as in remove a password above.

2 	Type a new password as in set file password above.


Tools Spell Check
Spell Check

InfoRecall checks for spelling errors using a standard dictionary. If a word cannot be found the word is either misspelled or it's not in the dictionary. You can correct the word if it is misspelled, or add it to the dictionary.

Not in Dictionary
The word that is misspelled or unknown is shown in this box.

Change to
Contains the suggested change as selected from the list of suggestions.

Suggestions
This window contains a list of suggested changes for the word not found in the dictionary.

Ignore
Ignores the misspelled word and continues with the spell check.

Ignore All
Ignores all words that match the unknown word.

Change
Click this button to change your word to the suggested one.
Change All

Add
Adds the unknown word to the dictionary.

A message at the completion of spell checking will show you number of words  checked and the number of incorrect words along with the amount of words replaced.


View Features

Page View

This mode is most useful for displaying the advanced editor features such as multiple columns, tables, header/footers, and frames.

Draft View

This mode does not offer the paragraph formatting features and does not display multiple columns, tables, header/footers, and frames.

Tool Bar, Status Bar, Font Bar, Status Bar, Document Bar

Clicking on any of the above Bar menu items makes the individual bars visible or hides them depending on whether they're on or off. A check mark indicates that a bar is on.

Show Tabs

Shows or hides the tabs at the bottom of the documents. A check mark indicates that the tabs are on. You can click on a tab to open its document. Tabs make switching between document easy.

Multiple Documents

View multiple documents or single documents. Every time you click on a document name in the document list it'll come up on top of the previous document when this choice is checked on. You can have an unlimited number of documents open

Paragraph Marker

Displays Paragraph Marks

Hyperlink Cursor

This option is used to display the hyperlink cursor when the cursor is positioned on a hypertext phrase. The hyperlink cursor is an image of a hand with a finger pointing to the text.

Hidden Text

Displays hidden text.

Page Header/Footer

This option is used to display the page headers and footers.

Zoom

Use this function to scale the text to a desired size.


Window Active
Active Windows

This shows all active, non-document windows. If a non-document window is minimized this command displays them in their normal size and position.


Window Arrange
Arrange Windows

This choice arranges the secondary windows and icons so that each window is offset on two sides from the window it overlaps.

Tile the windows horizontally. It modifies the size of each secondary window and arranges the windows so that they appear side-by-side and top-to-bottom.

Tile the windows vertically. It modifies the size of each secondary window and arranges the windows so that they appear side-by-side and top-to-bottom.

When the document windows are minimized it stacks them and aligns them side by side.

Closes all open document windows.


Window Open
Open Windows

All open document windows are shown here. If a document window is minimized this command will displays it in its normal size and position. The document window with the check mark is the topmost window.


dilaog box

A window displayed when additional information is needed to perform an action. For example when you choose Create New File from the File Menu, a dialog will appear requesting a name for the new file.


Function Key

The Computer keyboard has a set of numbered keys called the Function Keys. On most keyboards there are either 10 or 12 function keys labeled F1 to F10 or F12 which are used to send commands to the program.