Copyright: All rights reserved to Executive Partners Software, FRANCE
Citation: All rights reserved to Executive Partners Software, FRANCE


Main Index
TimeWizard® 95 Help

Help topics

What is TimeWizard?

Getting started

TimeWizard’s screen description

Mastering TimeWizard95 with 10 tips

File menu

Control menu

Customers menu

Projects menu

Reports menu

Ordering TimeWizard

Technical support is available at no charge by sending electronic mail to :

support@epsoft.com

For commercial and other information call or fax :

Phone :	33 - 1 - 39 07 29 64

Fax :	33 - 1 - 39 07 29 65

See our Web site for the last updates :

http://www.epsoft.com


What is TimeWizard?

We developed TimeWizard95® for all the Windows95® users who want to track the time spent using their computer.

TimeWizard is especially suitable to :

* Independent Contractors,

* Programmers,

* Lawyers,

* Accountants,

* Internet users,

* and all other people using their computer on a daily basis.

Once you have learned how to use TimeWizard95 through the topics of this help file, you will be able to track efficiently every minute spent working on your computer.

Since its first days on the workplace, the computer has improved in performance, ease of use and the number of productivity tools available to increase productivity.

TimeWizard is a solution to further improve the quality of your work by providing you with reports on your daily activities.

TimeWizard is not a “ spy ” kind of program. TimeWizard will be used by people wanting to analyze their activities and react correspondingly. TimeWizard is to be used as a personal assistant whose mission is to tell you at the end of your day, week, month or year what you spent your time doing and it is then your job to read the reports and eventually change things in order to work more efficiently.

TimeWizard95 can also be a tool of great interest in large scale projects involving any number of teams. Each member of the team will be able to time its activities and provide the team manager with valuable information helping plan and forecast the current and upcoming projects.

We have developed a special version of TimeWizard95 including a manager module for teams willing to generate reports consolidating the information at very low cost.

All the information collected by TimeWizard can be read easily by any other application able to open Microsoft Access® 7 files. Since version 2, TimeWizard95 generates one single MS-Access® 7 file including all the information collected (projects, activities, ...). Privacy issues can be managed directly using MS-Access® 7.

At first, TimeWizard might seem time-consuming to use by itself, but once you get used to the techniques explained in the following chapters of this help file, you will find yourself using TimeWizard nearly unconsciously. You will quickly discover that the reports provided are worth the time needed to set up the program and get used to it.

Getting started

Mastering TimeWizard95 with 10 tips

Ordering TimeWizard


Getting started

Once you have installed TimeWizard, a new folder will appear in your programs folder. Run TimeWizard by clicking its icon in the TimeWizard folder.

Follow the steps to set up a new TimeWizard95 file :

Step 1

Create a new file by selecting the “ New... ” item in the “ File ” menu. Choose the folder most appropriate to your file (if your file is to be accessed by a Manager module across the network, choose a shared folder, otherwise, you can create your new file in the TimeWizard95 folder).

Step 2

Next, if your work is to be billed to your customers, you can provide TimeWizard95 with a list of your customers. This will allow your projects to be linked to your customers (see next step).

To add a new customer, select the “ Edit customers... ” item in the “ Customers ” menu, then click the “ Add ” button and fill in the name, address, notes and taxes (optional) fields. Validate by clicking the “ OK ” button. Your new customer will appear in the list. Each customer can be updated or deleted anytime (though you can’t delete a customer if projects are linked to it). Use the “ Print ” button to print the list of all your customers.

Step 3

Now is time to create your projects. Each activity recorded by TimeWizard95 will be associated to one of your projects. TimeWizard95’s projects are organized in “ root projects ” and “ sub-projects ” (in the same way your folders are organized in the Windows95 Explorer “ tree ” window). To create a new “ root ” project, select the “ Edit projects... ” item in the “ Projects ” menu. Right-click in the white rectangle to display a popup menu.

Select the “ Create a new project ” item. A “ New Project ” dialog box will appear.

Type in your project’s name, customer (choose N/A if no customer), charges per hour (leave 0.00 if you don’t use TimeWizard to bill your customers) and an optional memo.

The AutoCheckIn feature and the ability to create sub-projects are explained in the Projects menu chapter of this help file.

Step 4

Your TimeWizard95 file is now ready for recording your daily activities. To start recording an activity, press the “ Check In ” button in the toolbar :

when you are done with this activity, press the “ Check Out ” button :

Mastering TimeWizard95 with 10 tips

Ordering TimeWizard


Screen description

TimeWizard’s screen description

Following is a commented screen shot of TimeWizard:

Mastering TimeWizard95 with 10 tips

Ordering TimeWizard


Tips, Mastering TimeWizard95 with 10 tips

Mastering TimeWizard95 with 10 tips

Click on any of the following tips to read more information :

         Tip #1 : 	Out of the office...

         Tip #2 : 	How to apply sales taxes

         Tip #3 : 	The Gantt Chart’s secrets

         Tip #4 : 	Managing your projects

         Tip #5 : 	Optimizing your desktop

         Tip #6 : 	TimeWizard95 Team Edition

         Tip #7 : 	The CRS (Crash Recovery System)

         Tip #8 : 	TimeWizard95 file format

         Tip #9 : 	Attaching notes to your activities

         Tip #10 : 	Empty

See also :

Getting started

Ordering TimeWizard


Tip #1 : Out of the office...

TimeWizard95 can also be used by people working out of the office.

To add a new activity when returning from a meeting with a customer or from a conference, just right click in the Gantt Chart and select “ Add Item ” in the popup menu. Select you project, select the date of the meeting or conference, the time you left the office and the time you came back. Eventually type a brief note to describe the content of the conference and then click OK.

You can also enter a new activity through the Activity Log in the “ Reports ” menu. Press the “ Add ” button in the activity log’s window to describe the new activity.

See also :

TimeWizard95’s Tips List

Next tip


Tip #2 : How to apply sales taxes

If you are interested in printing your invoices with TimeWizard95, you will certainly need to apply sales taxes, that’s the law !

First, edit your customers using the “ Edit Customers ” command. Select your first customer and press on the “ Update ” button. At the bottom of your customer information dialog, check mark the “ Apply sales tax ” box and type in the sales tax rate to apply to this customer.

Each time an invoice is printed for that customer, sales taxes will be added to its total.

You can also change the sales taxes text that is printed in front of the sales taxes amount on your invoices by setting a new text in the properties. See File - Properties...(Invoice tab) for more details.

See also :

TimeWizard95’s Tips List

Previous tip

Next tip


Tip #3 : The Gantt Chart's secrets

Tip #3 : The Gantt Chart’s secrets

The Gantt Chart is the graph displayed in the bottom part of TimeWizard95’s window.

Each activity is represented by a rectangle at its date and time positions.

The activities linked to a same project will be drawn with the same color on the screen.

The color of a project is not constant : TimeWizard will paint the first activity of the week with the red brush, the second with the blue brush, and so on. So if the “ MyProject ” project is red in week 1, it might be yellow in week 2 if it is not linked to the first activity of week 2.

If you have selected the “ Show tips in Gantt Chart ” option in the “ General ” tab of the properties dialog (See File - Properties...(General tab) for more details), moving your mouse over any activity in the chart will display a small yellow rectangle with the project’s name and the activity’s duration in hours and minutes.

Have you tried a right-click in the Gantt Chart yet ?

Right-clicking anywhere in the Gantt Chart displays a popup menu allowing to :

* Add a new activity ;

* Change the first and last hours displayed in the chart (your change will be saved) ;

* Change the displayed week.

If you right click on a specific activity in the Gantt Chart, you will also see the following items :

* “ Edit Item... ” for changing an activity’s date, time and duration ;

* “ Delete Item ” for removing the activity.

You can also print the Gantt Chart with the “ Print Gantt Chart ” command in the “ File ” menu.

See also :

TimeWizard95’s Tips List

Previous tip

Next tip


Tip #4 : Managing your projects

As explained in the Edit Projects... section of this help file, you can create, modify and remove your projects and sub-projects.

We strongly recommend to use the sub-projects as much as possible in order to reduce the number of “ root ” projects.

Despite all your efforts, you will probably see the number of your projects quickly increase and selecting the project to check in will start to be time-consuming.

There is a way around :

Once in a while, use the Archive command to move all your previous activities in an archive file. Your archived activities will then disappear from your activity log (in the current file) and this will enable removing all your old projects from the projects window (otherwise impossible if some activities were still linked).

You will end up with 2 TimeWizard95 files :

your working file : use this file to record your activities and quickly locate your projects among the small number of current projects ;

your archive file : use this file for reporting and analyzing your historical data.

Be careful to always archive in the same archive file.

See also :

TimeWizard95’s Tips List

Previous tip

Next tip


Tip #5 : Optimizing your desktop

There are two ways to save your desktop space with TimeWizard95 :

Method 1

Minimize the TimeWizard95’s window and operate from the task-bar. Right-clicking on TimeWizard95’s icon in the task bar displays a popup menu with the regular window management options (move, restore, close, ...) plus : Check In, Check Out, Pause.

Method 2

Reduce TimeWizard95’s window height : if you reduce it enough, the Gantt Chart will disappear and only the recording activities list will be displayed. The window size you have set will be saved at the time you close TimeWizard95.

See also :

TimeWizard95’s Tips List

Previous tip

Next tip


Tip #6 : TimeWizard95 Team Edition

If you are a group of users working with TimeWizard95, you should definitely consider ordering the Team Edition.

When you order the Team Edition, in addition to your TimeWizard95 users licenses, we ship an additional tool :

TimeWizard95 Manager Module.

TimeWizard95 Manager Module has the following capabilities :

* Create one or more teams of users ;

* Connect to the users files across the network to consolidate the data into a local database ;

* Compile reports, invoices and graphs on the team’s data ;

* Export data to an other application ;

* Create top-level projects that include any number of users projects (or sub-projects) and follow in real-time the progress of those top level project ;

* Simultaneously display many users Gantt Chart ;

* Plus much more...

See the Ordering TimeWizard section to learn how to be shipped TimeWizard95 Team Edition.

See also :

TimeWizard95’s Tips List

Previous tip

Next tip


Tip #7 : The CRS (Crash Recovery System)

You have certainly seen the message “ General Protection Fault    Retry/Abort ” many times. If TimeWizard95 was recording an activity while such a message suddenly appears, no panic :

Unlike with version 1.x, TimeWizard95 2.0 keeps the recording activities in a table of the file and will detect those activities the next time you run TimeWizard95 if no check out time was provided.

For instance, if the “ Test ” project was checked in when a system crash happened, the following dialog box will appear the next time TimeWizard95 is run :

If you want the “ Test ” activity to appear in the activity log, select a check out time and press the “ Check Out ” button.

If you want to delete this activity, press the “ Discard ” button.

Note :

TimeWizard95 will ask for confirmation if you exit while some activities are still checked in. If you confirm, it will appear the next time TimeWizard95 is run in the CRS dialog.

If you shut down your computer, TimeWizard95 will not ask for confirmation but the CRS system will be involved in the same way.

See also :

TimeWizard95’s Tips List

Previous tip

Next tip


Tip #8 : TimeWizard95 File Format

TimeWizard95 files are Microsoft Access® 7 files (MS-Access® for Windows95®). TimeWizard95 files are created and managed with the DAO (Data Access Objects) system shipped with Microsoft development systems. It is important that you don’t remove the DAO libraries installed on your system by the TimeWizard95 setup program.

Even though TimeWizard95 files have the default ‘.MDB’ extension, not all ‘.MDB’ files are TimeWizard95 files.

When you invoke the “ New... ” command in the “ File ” menu, TimeWizard95 creates a single ‘.MDB’ file and then creates the following tables inside the new ‘.MDB’ file :

ActivityLog 	: contains all your recorded activities

Customers	: contains the list of your customers

HistorySettings	: contains the options set in the ActivityLog dialog box

Projects	: contains the list of your projects

Properties	: contains all the properties displayed in the “ File/Properties ” dialog box

RunningActivities	: contains the list of currently recording activities

In addition, TimeWizard95 creates a set of relations between the fields of the tables as well as a set of keys for each table.

This file structure will not be changed by TimeWizard95, only the tables contents will be updated.

If you are a MS-Access user, you can add any number of tables, queries and reports to your TimeWizard95 files but you can’t alter the format of the tables listed above (this would cause TimeWizard95 to crash).

See also :

TimeWizard95’s Tips List

Previous tip

Next tip


Tip #9 : Empty

Tip #9 : Attaching notes to your activities

With version 2.0, it is now possible to attach notes to your activities. To automatically be asked for a note at check out time, check the option in the File-Properties (General tab) dialog box.

You can also create and modify your notes through the Gantt Chart (right-click on the activity and select “ Edit Item ” in the popup menu) or in the Activity Log (Select the activity and press the “ Update ” button).

Each note can include up to 1000 characters, including spaces and carriage returns.

Your notes will appear at the end of each activity’s line in the activity log dialog box.

Your notes will also appear in the exported files (See the File-Export menu command) and in

 the manager module if you are using TimeWizard95 Team Edition.

See also :

TimeWizard95’s Tips List

Previous tip

Next tip


Tip #10 : Empty

See also :

TimeWizard95’s Tips List

Previous tip


File, Open, New, Archive, Export, Properties, Print, Exit, Quit
File menu

Select the menu item you want to obtain help on :

New...

Open...

Archive...

Export...

Properties...

Print Gantt Chart

Print Setup...

Exit


File - New, New
File - New...

The “ New... ” item in the “ File ” menu allows creating a new TimeWizard95 file. This is the first step in the process of setting up your TimeWizard95 file.

When you select this command, a “ Save as ” dialog box appears. Select the folder in which you want your new file to be created and then give the file a name.

Notes :

* Your new TimeWizard95 files get automatically the “ .MDB ” extension. MDB is the default MS-Access extension. TimeWizard95’s files are fully compatible with Microsoft® Access® 7 files.

* If you use TimeWizard95 with the manager module, create your new file in a shared folder accessible across the network so that the manager module can attach to your file and consolidate the activities each time the manager connects to your computer.


File - Open, Open
File - Open...

The “ Open... ” item in the “ File ” menu allows opening a new TimeWizard95 file.

When you select this command, an “ Open ” dialog box appears. Select the folder in which your file resides and then double-click on your file’s name.

A file must be opened in order to record new activities.

Notes :

* Once you have opened a file with TimeWizard95, this file will automatically be opened each time you run TimeWizard95. Unless you use more than one file, this operation will be done only once.

* When you open a TimeWizard95 file, the filename appears in the Title Bar.

* Even though .MDB is TimeWizard95’s files extension, it is also all Microsoft Access files extension.

Be careful not to open a file that was not created with TimeWizard95 (It could result in a system crash).


File - Archive, Archive
File - Archive...

After a while using TimeWizard95, you might want to work on smaller data sets. The “ Archive ” command displays the following dialog box :

Type the file name of your new Archive file (the archive files have the same structure as the other TimeWizard95 files created through the “ File - New... ” command).

You can also click the “ Browse ” button to select your folder with the mouse and avoid typing errors.

If you select an existing TimeWizard95 file, all the archived activities will be appended to that file without erasing the existing activities.

Type the date in the “ All activities prior to ” field.

When you press the “ OK ” button, TimeWizard95 will move all your activities recorded before the specified date from your currently opened file into the specified file.

Note :

* It is very handy to keep a small working file with just a few weeks of historical data and use all the reporting commands on the archive file that contains all your data since you started using TimeWizard95.

* When using the Manager module, the Archive command can be used to store the last activities in a distant file (on a LAN server for example) that the manager will connect to without necessary having your own computer switched on.

* If you use a Backup system, don’t forget to add your archive file to the list of files being saved by the backup system.


File - Export, Export
File - Export...

TimeWizard95 creates MS-Access® 7.0 compatible files. If you are a MS-Access user, it will not be a problem for you to take the most out of your data with third party tools.

The export command has been designed for those of you that are not MS-Access users.

Once exported using the File - Export command, your TimeWizard95 data will be summarized in one single ASCII file.

To export your activities to an ASCII file, follow the steps :

1. Select the “ Export... ” item in the “ File ” menu. The following dialog box is displayed :

2. Press the “ File ” button to select your destination file. Your destination file will have the default “ .TXT ” extension. “ TXT ” files can be viewed with any text editor (Notepad® or MS-Excel® for example).

3. Change the concerned period if necessary.

4. Select the project to which the activities you want to export are linked. To export your activities linked to all your projects, select the “ All Projects ” item in the list.

5. Check the options that best apply to your needs.

Notes :

* The field separator used is the <TAB> (ASCII 9) character.

* The record separator used is the <CR><LF> (ASCII 13,10) sequence.

* For unregistered users, each activity will be prefixed with the “ UNREGISTERED User ” string instead of the user’s name.


File - Properties, Properties
File - Properties...

When the “ Properties... ” item in the “ File ” menu is invoked, a tabbed dialog is displayed. Click on any tab to adjust the following properties :

Company

Invoice

General

Rounding

(Click on the selected topic for more help)


File - Properties (Company tab), Company
File - Properties...  (Company tab)

The “ Company ” tab of the properties dialog box contains the following fields :

Enter your company’s address and phone number as you would like to see it appear on your bills.

The information entered here is used exclusively by the invoicing module.

Press “ OK ” to validate your changes or select an other properties page by clicking its tab.


File - Properties (Invoice tab), Invoice
File - Properties...  (Invoice tab)

The “ Invoice ” tab of the properties dialog box contains the following fields :

The invoice text field will prefix the invoice number.

The invoice number can be changed and will automatically be increased for your next invoice.

By changing those two fields, you can customize your invoices to obtain texts such as : INVOICE# 9700001, BILL#5, REPORT#48, ...

The footer note will be printed at the bottom of your invoice. Type in the text you would like to appear under your invoice’s total.

The sales taxes text will appear in front of the invoice’s sales tax amount. (Sales taxes are defined on a per customer basis). See the Customers section of this help file for more information.

Press “ OK ” to validate your changes or select an other properties page by clicking its tab.


File - Properties (General tab), General
File - Properties...  (General tab)

The “ General ” tab of the properties dialog box contains the following fields :

The “ Show Tips in Gantt Chart ” is very handy to quickly recognize an activity’s linked project and length in the Gantt chart. If you check this option, when your mouse is moved over a Gantt chart’s activity a yellow rectangle automatically appears to indicate the project’s name and the activity’s length in hours and minutes.

We have noticed this caused performance problems on some computers. If you notice a loss in responsiveness after you have checked this option, please disable it.

Each activity can be added a short description note. You can access an activity’s notes by using the “ Add item ” and “ Edit item ” in the Gantt Chart popup menu (right click on an activity) or by using the activity log to add and update activities.

If you check the “ Prompt for notes at check out time ” option, you will be presented with a dialog to enter a note after you check out an activity. If you rarely add a note to an activity, don’t check this option.

The date format and monetary symbol are automatically filled with Windows95 regional information. You can change those two options if you would like to. The monetary symbol appears everywhere the activity time is associated with an amount of charges per hour.

The date format is important for all date entries and date output in the application. Make sure you are using the appropriate date format.

Press “ OK ” to validate your changes or select an other properties page by clicking its tab.


File - Properties (Rounding tab), Rounding
File - Properties...  (Rounding tab)

The “ Rounding ” tab of the properties dialog box contains the following fields :

If you want a nicer presentation of your activities, you might want to record full hours instead of a number of minutes. This is particularly useful for people who bill a full hour once the hour is started.

There is a number of combinations you can present the starting time and length of your activities with the rounding options of the properties dialog :

* Round starting time to : +/- x minutes. Will round the starting time to the next (+) or previous (-) x minutes. For example, if x is 30 and you selected ‘+’, an activity started at 09:25 will be changed to 09:30 and an activity started at 10:32 will be rounded to 11:00.

* Round duration to : +/- x minutes. Will first round the starting time as explained above and will then set the end of the activity in order to have a total time of x minutes. For example, if your activity was started at 10:20 and you selected +30, when you stop recording at 10:41, your activity’s end will be changed to 10:50. (Duration of 30 minutes instead of 21 minutes)

Selecting 0 for any of the two rounding parameters will disable the according rounding.

Press “ OK ” to validate your changes or select an other properties page by clicking its tab.


File - Print Gantt Chart, Print Gantt Chart, Gantt, Chart
File - Print Gantt Chart

The “ Print Gantt Chart ” menu command displays a print preview of the currently displayed week.

Note that a legend will appear on the right of your page with each color’s corresponding project name.

To change the Gantt Chart week, right click in the chart and select Next (or Previous) Week in the popup menu then invoke the “ Print Gantt Chart ” command again.


File - Print Setup, Print Setup
File - Print Setup

The “ Print Setup ” item in the “ File ” menu displays a dialog box allowing to change your printer parameters such as the current printer, the paper format, ...

Note that the “ Properties ” button of this dialog allows changing printer-dependent parameters such as darkness, dpi resolution, ...


File - Exit, Exit, Quit
File - Exit

Invoke this command to quit TimeWizard95.

If some activities are still checked in at the moment you quit TimeWizard95, a warning box will appear. If you decide to quit anyway, the next time you will run TimeWizard95, the CRS (Crash Recovery System) will prompt with the options to check out or to discard the activities.


Control, Check In, Check Out, Pause
Control menu

Select the menu item you want to obtain help on :

Check In

Check Out

Pause


Control - Check In, Check In
Control - Check In

At the time you want TimeWizard95 to start recording an activity, you have to “ Check in ”. This can be done in any of the 3 following ways :

* Select the “ Check In ” item in the “ Control ” menu ;

* Right-click in the task-bar on the TimeWizard95’s icon and select the “ Check In ” menu item ;

* Press the “ Check In ” button directly in the toolbar :

Once you have invoked the “ Check In ” command, TimeWizard95 will display a list of your projects. Select the project corresponding to your new activity and press the “ OK ” button (or to avoid pressing “ OK ”, double-click on your project’s name).

Your new activity will appear in the top white rectangle of TimeWizard95’s window with its state (a clock meaning recording and a “ P ” meaning paused), start time, length and charges.

Notes :

* you can “ Check In ” up to 5 activities simultaneously.

* your activities will appear in the Gantt Chart at “ Check Out ” time.

See also

Control - Check Out

Control - Pause


Control - Check Out, Check Out
Control - Check Out

At the time you are done with an activity, you have to “ Check Out ” in order to stop recording. This can be done in any of the 3 following ways :

* Select the “ Check Out ” item in the “ Control ” menu ;

* Right-click in the task-bar on the TimeWizard95’s icon and select the “ Check Out ” menu item ;

* Press the “ Check Out ” button directly in the toolbar :

When you invoke the “ Check Out ” command, the activity will disappear from the list of currently recording activities. If you had more than one activity recording simultaneously, a dialog box will appear to let you choose which activity you want to check out :

Once you have checked out an activity, the activity will appear in the Gantt Chart and all the reports. If your activity was paused, TimeWizard95 will generate separate entries in the database for each individual “ working ” time spans.

Notes :

* you can “ Check Out ” even if the activity is paused.

* If you omit to check out or if there is a system crash, the CRS (Crash Recovery System) will prompt for a check out time with the concerned activities the next time you run TimeWizard95.

See also

Control - Check In

Control - Pause


Control - Pause, Pause
Control - Pause

If you want to stop recording an activity and resume recording later (typically for a coffee break), you can pause an activity in any of the 3 following ways :

* Select the “ Pause ” item in the “ Control ” menu ;

* Right-click in the task-bar on the TimeWizard95’s icon and select the “ Pause ” menu item ;

* Press the “ Pause ” button directly in the toolbar :

(use any of those three methods again to resume recording your activity.)

When you invoke the “ Pause ” command, the concerned activity’s state will switch from Recording (the small clock) to Paused (a red “ P ”). When you resume recording, the state will switch back to its original state (the small clock). If you have more than one activity checked in at a time, a dialog box will appear each time you invoke the Pause/Resume command :

Select the activities you want to pause by check marking them or resume recording by removing the check marks.

Pausing an activity will generate additional entries in the file’s database.

For example, consider the following activity :

Check in at 10:00 AM

Pause at 10:15 AM

Resume at 10:30 AM

Check out at 11:30 AM

This sequence will generate 2 records in the activity log : 10:00 to 10:15 and 10:30 to 11:30.

Note :

* you can “ Pause ” the same activity up to five times.

See also

Control - Check In

Control - Check Out


Customers, Edit customers
Customers menu

Select the menu item you want to obtain help on :

Edit Customers...


Customers - Edit, Customers
Customers - Edit Customers

As explained in the Getting started section of this help file, each TimeWizard95 project can be attached to a customer. By attaching a project to a customer, you will enable per-customer invoices and reports.

When you invoke the “ Edit Customers... ” command in the “ Customers ” menu, a dialog appears showing the list of your customers :

Press one of the five buttons to :

Add a new customer

A dialog box will appear. Fill the customer’s name, address, phone number, notes (optional) and sales tax information. (Note that if you decide to apply sales tax for a customer, the sales tax will be computed and printed in invoices only). Press “ OK ” to validate your changes.

Update a customer

After you have selected a customer by clicking its name in the list, press the “ Update ” button to display the information concerning that customer. Press “ OK ” to validate your changes.

Remove a customer

After you have selected a customer by clicking its name in the list, press the “ Remove ” button to delete that customer from your TimeWizard95 file. Note that you won’t be allowed to remove a customer for which one or more projects are attached.

Print the list of your customers.

Exit the customers dialog box.

See also

Managing your projects

Invoicing your customers


Projects
Projects menu

Select the menu item you want to obtain help on :

Edit Projects...

Projects Pie Chart...


Projects - Edit Projects..., Projects, Auto CheckIn
Projects - Edit Projects...

As explained in the Getting started section of this help file, each activity recorded using TimeWizard95 is linked to one chosen project.

One of the first step when using TimeWizard95 consists in updating your projects list.

To do so, invoke the “ Edit Projects... ” command in the “ Projects ” menu.

The following dialog box will appear :

This dialog allows adding new projects (or sub-projects), changing a project’s information or removing a project.

Right-click anywhere in the white rectangle to display a popup menu with the “ Create a new project ” command.

If you right-click on a project’s name, the popup menu will contain additional commands :

* Create a sub-project ;

* Update this project ;

* Delete this project.

Fill in the Project name, customer, charges per hour and memo fields.

AUTO CHECKIN :

If you want a project to start recording automatically when you start an application, the Auto CheckIn feature will be of great help.

For example, if you want to associate all Internet connection time to the “ Internet ” project, check mark the “ Auto check in/out on application launch/termination ” box.

If your Internet browser contains the “ Internet Browser ” string in its title bar, fill the “ The application’s title contains : ” field with “ Internet Browser ”.

Now, each time you run your Internet Browser application (TimeWizard95 running), your Internet project will start recording. At the time you will close your Internet Browser application, TimeWizard95 will also check out from the Internet project.

Note that some application may have a string in the title bar that TimeWizard95 will not be able to detect. In order for TimeWizard95 to detect an application with the title bar’s text, that application must fill the title’s text in the window creation process which is not always the case.

Notes :

* You can’t remove a project if one or more activities are attached to it in the activity log.

* Creating sub-projects is a very handy way to organize (and later quickly locate) your projects. You can create any number of levels of sub-projects.

See also

Projects - Projects Pie Chart...


Projects - Projects Pie Chart, Pie Chart
Projects - Projects Pie Chart...

The projects pie chart is a quick view of your activity over a period of time. Each part of the pie represents one project. By moving your mouse over the pie, the projects name and the total length of linked activities appear in a yellow rectangle. To change the period, select any predefined period in the “ Chart Period ” list : This year, This month, This week or Today.

You may also want to graph your activities between two specified dates. In order to do so, select “ Custom ” in the list and enter the two dates. You have to press the “ TAB ” key to validate your dates. The pie chart will automatically be redrawn with the new period.

See also

Projects - Edit Projects...


Reports
Reports menu

Select the menu item you want to obtain help on :

Activity Log...

Summary...

Invoice...


Reports - Activity Log..., Log
Reports - Activity Log...

When you invoke the “ Activity Log... ” command in the “ Reports ” menu, the list of all your recorded activities appears :

By clicking on any of the columns headers, you can sort your data.

You can change the activity log window’s size and you can also resize your columns by clicking between two columns headers and then dragging your mouse.

6 buttons are available on top of the activity log’s window :

* Add a new activity to the list (very helpful for people working out of the office) ;

* Update an activity (you need to select one before by clicking its project name on the line to update) ;

* Remove an activity (you need to select one before by clicking its project name on the line to update) ;

* Filter the activities. This capability is very helpful once you have recorded a large number of activities. When you apply a new filter, the Print command and subsequent calls to the activity log will still be affected by your filter. Therefore, remember to look at your filter if you wonder where are all your activities.

With the filter options you can display one specified project’s linked activities.

You can also display your activities for a specified period of time.

* Print the activity log with the selected filter and sorting options ;

* Exit the activity log’s window.

Notes :

* A progress bar appears while loading and displaying the activity log ;

* If you sort the activity log by projects or dates, sub-totals will appear in the printed document for the duration and charges columns. In any case, the overall total will appear at the bottom of the last page.

* Adding, updating and removing activities can also be done through the Gantt Chart by right-clicking on the item to update or remove (right-click anywhere in the Gantt Chart to add a new activity).

See also

Reports - Summary...

Reports - Invoice...


Reports - Summary..., Summary
Reports - Summary...

When you invoke the “ Summary... ” command in the “ Reports ” menu, the following dialog box appears :

Each line is a summary of the activities concerning a period of time (this year, this month, this week, today). The activities are displayed in terms of total length and total charges.

Press the “ Exit ” button to close the dialog box when you are done.

See also

Reports - Activity Log...

Reports - Invoice...


Reports - Invoice..., Invoice
Reports - Invoice...

When you invoke the “ Invoice... ” command in the “ Reports ” menu, the following dialog box appears :

You can print an invoice at any time. Just select your customer in the drop-down list and select the dates of your first and last activities to be inserted in the new invoice.

The invoice number is increased automatically. If you want to change the invoice’s number, type in your new number.

The other options concerning your invoices are set in the properties. See the File - Properties...(Invoice tab) section for more details.

Press the “ Print ” button to send your new invoice to the printer.

If you want to customize your invoices, you may press the “ To File... ” button and select a target file name. The invoice files are standard text files and can be read with any spreadsheet or word processors applications.

Note :

* There is no invoice database. An invoice is compiled at the time you decide to print (or export). There is no way to print or display an old invoice. You will need to type in the customer and period concerned to compile the invoice again if you need to reprint it.

See also

Reports - Activity Log...

Reports - Summary...


How to register

Ordering TimeWizard95® 2.0

TimeWizard95 v2.0 Prices :

TimeWizard95 v2.0 Standard : $39.95

TimeWizard95 v2.0 Team Edition 5 users : $189

TimeWizard95 v2.0 Team Edition 20 users : $599

TimeWizard95 v2.0 Team Edition Unlimited Site Licence : $999

Plus $5 Shipping and Handling (not charged for TimeWizard95 v2.0 Standard if you have an evaluation copy and provide us with your e-mail address).

HOW TO ORDER :

Credit Card Orders(MasterCard, Visa, American Express, and Discover): you can use the PsL Credit Card Registration service: Order by Credit Card.

CompuServe Registration: To have the registration fee added to your CompuServe bill use the CompuServe command GO SWREG and follow the menus. TimeWizard95’s registration ID is 14973 (14974 for Team Edition).

Ordering by Check or Money Order: To order by check or money order, send this order form and a check to :

EP SOFT

13 RUE ST HONORE

78000 VERSAILLES

France

Payment must be in US dollars drawn on a US bank, or you can send international postal money orders in US dollars.

Note : French citizens may also send checks in French Francs at the current exchange rates.

Ordering on the INTERNET World Wide Web, see our site at :

http://www.epsoft.com


Registration form
Order Form

To print this form, click on Print Topic in the File pull-down menu.

Please fill and send this form to :

EP SOFT

13 RUE ST HONORE

78000 VERSAILLES

FRANCE

Please send me the following product :

____	TimeWizard95 v2.0 Standard at $39.95

____	TimeWizard95 v2.0 Team Edition 5 users at $189

____	TimeWizard95 v2.0 Team Edition 20 users at $599

____	TimeWizard95 v2.0 Team Edition Unlimited Site License at $999

+

____	Plus $5 Shipping and Handling

If you are ordering TimeWizard95 v2.0 Standard and already have an evaluation copy, you can avoid being charged for shipping and handling by providing your e-mail address (the registration key will be e-mailed to you within 24 hours).

Total payment enclosed : $_____

Name : 	__________________________________________

Company :	__________________________________________

Address :	__________________________________________

City : 	__________________________________________

State : 	__________________________________________

ZIP : 	__________________________________________

Country :	__________________________________________

Phone : 	__________________________________________

Fax :	__________________________________________

E-Mail :	__________________________________________

Comments about TimeWizard :

________________________________________________________

________________________________________________________

________________________________________________________

________________________________________________________

________________________________________________________


Credit Card Order Form

MasterCard, Visa, American Express, and Discover orders for TimeWizard95 must be placed through PsL, a credit card order taking service.  You can reach PsL 24 hours a day 7 days a week by fax at 1-713-524-6398, by CompuServe mail to 71355,470, or Internet mail to 71355.470@compuserve.com.  You can also call PsL at 1-800-242-4PsL(4775) or 1-713-524-6394 between the hours of 7:00 AM and 6:00 PM CST Monday-Thursday and between 7:00 AM and 12:30 PM CST on Fridays, except holidays.

Credit card orders can also be mailed to PsL at

PsL

P.O. Box 35705,

Houston, TX 77235

USA.

To register by credit card, please fill the following form and e-mail, fax or send it to PsL. You will receive your password by e-mail or regular mail (if you don’t provide an e-mail address) to unlock your Evaluation Copy.

If you don't have an Evaluation Copy of TimeWizard95, we also ship 3.5 inch disks at an extra cost of $5.

TimeWizard95 2.0 Standard at $39.95 = 	______

TimeWizard95 2.0 Team Edition

Up to 5 users at $189 = 	______

Up to 20 users at $599 = 	______

Unlimited Site License at $999 = 	______

[ ] We want to be shipped the 3.5 disks at $5      +	______

Total payment	______

Name:	_______________________________________

Company:	_______________________________________

Address:	_______________________________________

City, State, Zip:	_______________________________________

Country:	_______________________________________

Phone:	_____________	Fax:______________

Electronic Mail address: _________________________________

TimeWizard95’s PsL product ID is 14468.

How did you hear about TimeWizard95? _____________________

______________________________________________________

Comments:_____________________________________________

______________________________________________________

PsL requires the following information:

Credit Card [ ] MasterCard [ ] VISA [ ] AMEX [ ] Discover

Credit Card Number: 	_____________________________________

Expiration Date:    	_____________________________________

Name On Card:       	_____________________________________

Billing Address:	_____________________________________

_____________________________________

_____________________________________

EP Soft cannot be reached at the numbers above.  These numbers are for PsL, a credit card order taking service only.

For Technical Support or other information see our fax number

and E-Mail address in the Contents page.

Any questions about the status of the shipment of an order, refunds, registration options, product details, technical support, volume discounts, dealer pricing, site licenses, etc., must be directed to

EP SOFT

13 RUE ST HONORE

78000 VERSAILLES

FRANCE

or by email to support@epsoft.com on the Internet.

To print this form, click on Print Topic in the File pull-down menu.

To E-Mail the form, select the text, click Copy in the Edit pull-down menu,

paste it in your E-Mail software and fill in the blanks.