Copyright: Copyright © 1997 Doyoung Na. All Rights Reserved.
Citation: SA Library Help.


Overview

SA Library is a stand alone version of the Library component in Scholar's Aid 3.

The SA Library has three windows: Catalog, Record, and Style Editor.

•  The Catalog window [picture] displays all your most important bibliographical data in an alphabetically sorted list. You can search through this list to locate a particular entry, or filter its contents according to selection criteria that you specify.

•  The Record window [picture] displays each bibliographical item as a separate record, enabling you to consult, edit and add entries.

•	The Style editor [picture] displays style settings, enabling you to edit styles and templates and to add your own if necessary.

Features


 Catalog Window

The Catalog window [picture] displays all your most important bibliographical data in an alphabetically sorted list. You can search through this list to locate a particular entry, or filter its contents according to selection criteria that you specify.

The window divided into three panes: Search, SourceList, and Description.

•	The Search pane is located in the upper part of the window. Most search activities are performed here. More.

•	The SourceGrid is in the middle of the window. You can select records or navigate through records here. More.

•	The Description pane is located in the bottom of the window. It displays the bibliographical data pertaining to the item selected in the SourceList in the format you choose.

Note:	This box can be customized by editing the "Catalog Display" template in the Style Editor. More.

Buttons

•		Filter. Used  to filter records that match search criteria.
•		Reset. Used  to reset the search argument.
•	 Bibliographical data: Search in bibliographical data

•	 Subject: Search in the Subject keywords field.

•	 Description: Search in the Description field.


Searching Sources

SA Library can search sources in a number of ways.

Search by author

•	Simply type the last name of the author. As soon as you type the first letter, SA Library locates the nearest matching record. Continue to type until SA Library homes in on the first work by the author you are looking for.

•	If you want to display all (and only) those entries containing the name of the author, type as much of the name as is necessary to render it distinct from all the others in the Catalog, and then click the Filter button (marked with the letter "F").

Searching using AND and OR operators

•	Type any keywords separated by AND or OR and press the ENTER key. Use parentheses to clarify your search argument. If SA finds a matching record, it will highlight it; otherwise, it will display the message "Not found."

•	If you find matching records, you can filter them by clicking the Filter button (marked with the letter "F").

Example:

•	africa and art

•	(africa or asia) and art

•	(africa or asia) and (art or music)

•	(africa and asia) or (art and music)

•	(africa and asia) or (america and europe) or (mars and jupiter)

Filtering sources by Location

Select a location by clicking the Location Box.

Setting Search Parameters

Select one or more of three parameters to confine your search to specific fields: Bibliographical data, Subject keywords, and Description.


Selecting and Navigating Sources

You can navigate by clicking on records in the Catalog SourceList or by using your mouse to drag the box in the Scroll bar. You can also use your arrow keys and the PageUp and PageDown keys.

•	To select multiple records, place the highlight on them one at a time, and press the SPACE bar. Selected entries will be identified with a different color (you can specify what this color is in the Preferences Box). You can export or print the subset of records you have selected.

•	To simultaneously unselect all the items you have marked, use the popup menu command "Clear selection"

•	To modify a record, double click a Catalog entry to go to the Record View.

•	To update the source of a note in the NoteTree, select the popup menu command "Link to current note".


Displaying Data

The way in which the information contained in this box is displayed can be customized by editing the "Catalog Display" template in the Style Editor. To open the Style Editor, select "Tools | Style Editor"


Record Window

The Record window [picture] displays each bibliographical item as a separate record, enabling you to consult, edit and add entries. The window has 18 fields:

Source Data pane

Author:	Enter author names here. More.

Work:	Work type. (e.g., eds., trans.) More.

Article title:	Article title. More.

Title:	Everything between "Article Title" and "Publisher" should be inserted here. More.

Misc.:	Miscellaneous data. More.

Publisher:	Publication data. More.

Year:	Year of publication. More.

Extra:	Enter everything you wish to follow publication data. More.

Type:	Source type. (e.g., book, news paper article) More.

References pane

S.Foot:	Short footnote. More.

P.Ref.:	Parenthetical reference. More.

Bibliography, footnote, reference list items. More.

Information pane

Subject:	Subject keywords. More.

Description:	Descriptive data. More.

ISBN:	ISBN (e.g., 89-85662-03-1)

Call#:	Call number (e.g., BL36 H24 1997)

Location:	The current location of the source. More.

Date:	Date when you obtained the source. More.

Place:	Place where you obtained the source. More.

Buttons

•		Title mark and unmark buttons.
•		Update field button. Use it after you changed the source data to update the field.
•		Rotation button.  Used to cycle through the different formats in which your data can be displayed (i.e., as bibliographical, footnote, and reference list items).
•		Window Expansion button. Used to increase or reduce the amount of data that is simultaneously displayed.
•		Pane switch button. To switch between the Reference and the Information panes.


Entering Authors

Separate author names with ";" if there are two or more authors. Author names will be rearranged to conform to the style you have selected (e.g., Chicago, APA) when you transfer or export them.

Example:

•	One author: Surname, Givenname

•	Two or more authors: Surname, Givenname; Surname2, Givenname2; Surname3, Givenname3 . . .

Note:	Enter the work type (e.g., ed., trans.) in the next field.

To see how to enter data in the other fields, go back to the Record Window.


Entering Work Type

Do not use parentheses or capitalization.

Example:

•	ed.

•	eds.

•	trans.

Note:	You can edit the list of options by using InputAid.

To see how to enter data in the other fields, go back to the Record Window.


Entering Article Title

Only the first letter of the title should be capitalized. Quotation marks are not necessary.

Example:

•	The transitional experience of Japanese immigrants

•	The distance and presence in Augustine's Confessions

Note:	You can mark book titles within the article title by highlighting them and selecting the popup menu command "Title Mark." To bring up this menu, click the right mouse button.

To see how to enter data in the other fields, go back to the Record Window.


Entering Title

Everything between "Article Title" and "Publisher" should be inserted here. Do not capitalize every word.

Example:

•	The poetics of sexual myth: Gender and ideology in the verse of Swift and Pope. Women in Culture and Society Series

•	New York Times Magazine, 20 October, 42

Note:	The "Women in Culture and Society Series" in the above example can be inserted in the next field, "Misc." See Entering Miscellaneous Data

Note:	If there is the title only in the field, you do not have to mark the title.

Note:	You can mark the title by highlighting it and selecting the popup menu command "Title Mark." To bring up this menu, click the right mouse button.

To see how to enter data in the other fields, go back to the Record Window.


Entering Miscellaneous Data

The contents of this field will immediately follow the title when a bibliographical entry is generated from your data.

You can therefore use this field to contain data you do not wish to appear in the Title field of your record. Do not capitalize every word.

Example:

•	Vol. 4, Variability within and among natural populations

•	With the collaboration of Jean de Sturler

•	Edited by W. G. T. Shedd. Vol. 1, Aids to reflection

Note:	You can mark the title by highlighting it and selecting the popup menu command "Title Mark." To bring up this menu, click the right mouse button.

To see how to enter data in the other fields, go back to the Record Window.


Entering Publisher

Enter Publication data with no brackets.

Example:

•	Washington, D.C.: Smithsonian Institution

To see how to enter data in the other fields, go back to the Record Window.


Entering Year

Enter Year of Publication. Even if you included this information in the title field, you should enter it again here.

Example:

•	December 1990

•	1878

•	ca. 1500

To see how to enter data in the other fields, go back to the Record Window.


Entering Additional Data

Enter everything you wish to follow publication data, such as information pertaining to articles in encyclopedias or similar reference works. Do not capitalize every word.

Example:

•	Encyclopedia: S.v. "African Negro art," by James A. Porter

•	Encyclopedia: S.v. "Kaneru yakusha," "Sosori."


Entering Source Type

Select one from a list of pre-defined types. You can modify this list by using InputAid.

To see how to enter data in the other fields, go back to the Record Window.


Entering Short Footnote

SA automatically generates a possible short footnote entry when you select the popup menu command "Update field" (Click right mouse button to bring up the menu), or when you click the Reset button (the small dot beside the box).

In the event that the entry that SA proposes is not to your liking, you can modify it.

Use the popup menu command "Title mark" or click the Title button to mark the title if necessary.

To see how to enter data in the other fields, go back to the Record Window.


Entering Parenthetical Reference

SA automatically generates a possible parenthetical reference entry when you select the popup menu command "Update field" (Click right mouse button to bring up the menu) or when you click the Reset button (the small dot beside the box).

In the event that the entry that SA proposes is not to your liking, you can modify it.

To see how to enter data in the other fields, go back to the Record Window.


Entering Bibliography, Footnote, and Reference List Items

This box displays your data in three different formats: as bibliographical, footnote, and reference list entries. You can cycle through these views by clicking on the Rotation button beside the box.

SA automatically generates appropriate entries when you select the popup menu command "Update field" (Click right mouse button to bring up the menu) or when you click the Reset button (the small dot beside the box).

In the event that the entries that SA proposes are not to your liking, you can modify them.

To mark titles, use the popup menu command "Mark title."

To see how to enter data in the other fields, go back to the Record Window.


Entering Subject

Enter whatever subject keywords you like.

Example:

•	christianity, religion, theology

•	africa, art

Note:	SA Library records new keywords automatically. To use them, press the down arrow key to bring the list up, and press the Enter key to insert into the field. Pressing the ESC key hides the list.

Note:	You can edit the list using InputAid.

To see how to enter data in the other fields, go back to the Record Window.


Entering Description

Enter descriptive data pertaining to your source (e.g., price, pages, abstract).

To see how to enter data in the other fields, go back to the Record Window.


Entering Location

Enter the current location of your source. You can use InputAid to store commonly repeated locations.

Example:

•	My  Library

•	School Library

To see how to enter data in the other fields, go back to the Record Window.


Entering Date Obtained

The date format you use here must conform to the format you have selected in the Preferences dialogue box. You will be reminded of this with a floating hint.

Example:

•	mmm-dd-yy: Nov-30-97

•	mm/dd/yy: 11/30/97

•	dd-mm-yy: 30-11-97

To see how to enter data in the other fields, go back to the Record Window.


Entering Place Obtained

Enter the place where you obtained the source. You can use InputAid to store commonly repeated places.

Example:

•	UTS book store

•	Doyoung's library

To see how to enter data in the other fields, go back to the Record Window.


Style Editor

The Style editor [picture] displays all style settings, enabling you to edit styles and templates and to add your own if necessary.

Style box:	You can select a style here. (e.g., Chicago, APA)

Templates:	You can select a template here. More.

Settings:	Enables you to set formatting parameters.

First Author Name, Next Author Name, List Authors Upto, More Authors, Author name connectors

Arrangement:	Enables you to arrange fields in a template. More.

Preview:	Displays the result of the settings. More.

Buttons

	Used to add a field in the Arrangement.
	Reset template. Used  after editing the Arrangement to see the result.


Setting the First Author Name

The name of the first author is formatted by means of this setting.

Example:

•	SurN, GivenN: Na, Doyoung

•	GivenN SurN: Doyoung Na

•	Initial GivenN SurN: D. Na

To see how to enter data in the other fields, go back to the Style Editor.


Setting the Next and Following Author Names

All author names following the first are formatted by means of this setting.

Example:

•	SurN, GivenN: Na, Doyoung

•	GivenN SurN: Doyoung Na

•	Initial GivenN SurN: D. Na

To see information about the other fields, go back to the Style Editor.


Setting List Authors Upto

Specify a numeric value for this field.

Example:

•	3: SA Library lists up to a maximum of three authors. If there are more than three authors, only the name of the first author appears, followed by the formula "and others" (or whatever other formula is specified in the next field).

To see how to enter data in the other fields, go back to the Style Editor.


Setting More Authors

Use this field to specify the formula used to indicate a number of authors exceeding that defined in the "List Authors Upto" field.

Example:

•	et al.

•	and others

To see how to enter data in the other fields, go back to the Style Editor.


Setting Author Name Connectors

You should specify three connectors separated by ';': the first connector will appear  'between two authors', the second 'between more than two authors', and the last 'before the last author'.

Example: " and ;, ;, and " produces

•	One author: Author1

•	Two authors: Author1 and Author2

•	Three or more authors: Author1, Author2, . . . , and AuthorLast

To see how to enter data in the other fields, go back to the Style Editor.


Editing Template

Each field is bracketed with '{}'. Arrange fields to customize output (printing, exporting).

Example:

Suppose a record contains: "Na, Doyoung" in the Author field, "Using SA Library" in the title field and no Publication data.

•	"{Author: {Author}}" will produce "Author: Doyoung Na" if you set the first author format as "GivenN SurN", "Author: Na, Doyoung" if you it "SurN, GivenN".

•	"{Publisher: {Publisher}, {Year}}" will produce nothing because there is no data for the publisher.

You can also use "if" clauses.

•	"if({Publisher})Publisher: {Publisher}else No publisher endif" will generate "No publisher" because the Publisher field is empty in this case.

Note:	To see the result click the Reset button (the small dot).

Note:	To add a new template, click the New button (marked with a plus sign) on the Speed bar.

Note:	To rename a template, click the Update button (marked with a check sign) on the Speed bar.

Note:	To cancel your editing, click the Cancel button (marked with a X sign) on the Speed bar.

Note:	Templates are automatically saved when you exit the Style Editor. To save without exiting, click the Save button (marked with the image of a diskette) on the Speed Bar.

To see how to enter data in the other fields, go back to the Style Editor.


To See Preview

Click the Reset button (the small dot).

You can click the Previous and Next buttons to view the output generated from other records.

To see how to enter data in the other fields, go back to the Style Editor.


Using InputAid

InputAid is a text string depository that can be used to facilitate data entry. Click [image] to bring it up.

•	Use [image] to add a new string, [image] to delete, [image] to update when you have modified a string, and [image] to cancel changes.

•	Clicking [image] inserts the sting in the editing box in the current field.

•	 converts the string in the editing box to an author name when the Author tab is selected.


Changing Colors and Fonts

You can customize the font and color of almost all boxed components.

•	Select the component you want to change the appearance of.

•	Click [image] to bring up the Fonts and Colors box.

•	To change the background color, click the right mouse button on a color.

•	To change the font color, click the left mouse button on a color.

•	To change the font face, select a font in the font list box.

•	To change the font size, change the value in the font size box.

•	To change the font style, select one or more check boxes.

Note:	You can define three more colors in the colors pane by clicking [image].

Note:	If  specific text is selected in the NoteWindow, only that text will be changed.


User Interface
User Interface Overview

Menus:	The most familiar means of controlling the application.

Popup Menus:	A right mouse button click on a component brings up context sensitive menus.

Speed bar:	A collection of speed buttons. Located at the top of a window.

Status bar:	A bar on the bottom of a window for displaying information associated with a record.

Shortcut Keys:	Keyboard commands that are equivalent to menu or speed button commands.


Menus

File

Edit

Record

Transfer

Tools

Help


File Menu

•  New	Creates a new  file.

•  Open	Opens an already existent database.

•  Save	Saves the open database.

•  Save As	Saves the open database under a different name.

•  Import from…	Lets you import files into the open database.

•  Export to…	Lets you export the open database (or a part of it) to a file, which can then be loaded into your word processor.

•  Print	Prints the open database (or a part of it).

•  Fonts & colors	Lets you define fonts and colors for control  boxes.

•  Preferences…	Lets you modify preferences.

•  Exit SA Library	Quits the program.


Edit Menu

•  Undo	Reverses your last modification.

•  Cut	Cuts the selected text and transfers it to the clipboard.

•  Copy	Transfers a copy of the selected text to the clipboard.

•  Paste	Pastes the text on the clipboard.

•  Delete	Deletes the selected text.

•  Select All	Selects all the text.


Record Menu

•  First	Goes to the first record in the database.

•  Previous	Goes to the previous record in the database.

•  Next	Goes to the next record in the database.

•  Last	Goes to the last record in the database.

•  Last updated	Goes to the last updated record in the database.

•  New	Adds a new empty record.

•  Update	Updates the modified record.

•  Delete	Deletes the current record.

•  Cancel	Cancels modifications and restores the record to its original state.

•  Selection toggle	Selects or unselects a record.

•  Clear selection	Unselects all the records you have marked.


Transfer Menu

•  Bibliography to	Inserts a bibliographical entry in your document or places it on the clipboard

•  Footnote to	Inserts a footnote or (optionally) an endnote in your document or places it on the clipboard.

•  Short Footnote	to Inserts a short footnote into your document or places it on the clipboard.

•  Parenthetical Ref. to	Inserts a parenthetical reference in your document or places it on the clipboard.

•  Reference List to	Inserts a reference list entry in your document or places it on the clipboard.


Tools Menu

•  Empty database	Empties the entire database.

•  Change work directory	Lets you change the work directory where  databases are stored.

•  Style Editor	Opens the Style Editor.


Help Menu

•  Help Contents	Displays the contents of the SA Library help file.

•  Overview	Provides a general description of SA Library.

•  Quick Start	Provides basic instructions for the use of SA Library.

•  About	Displays information concerning SA Library, including version number, author, copyright information, and restrictions.

•  About Scholar's Aid 3	Displays information of Scholar's Aid 3.


Popup Menus

SourceList (Catalog window )

•  Modify	Goes to the Record window for editing.

•  Delete	Deletes the record.

•  Selection toggle	Selects or unselects the record.

•  Clear selection	Unselects all the records you have marked.

Reference (Record window)

•  Title mark	Sets title mark

•  Title unmark	Clears title mark

•  Update field	Used  after you have changed the source data to update the field.


Speed bar

	Menu equivalent	Task
	File | Open	Opens a database
	File | Save	Saves the open database
	Record | Previous	Goes to the previous record
	Record | Next	Goes to the next record
	Record | Last Updated	Goes to the last updated record
	Record | New	Creates a new blank record
	Record | Update	Updates the modified record
	Record | Delete	Deletes a record
	Record | Cancel	Cancels modification
	File | Fonts & Colors	Activates Fonts & Colors Box
		Activates InputAid (Record window)
	Transfer | Bibliography	Makes a bibliography entry in the current document
	Transfer | Footnote	Makes a footnote in the current document
	Transfer | Short Footnote	Makes a short footnote in the current document
	Transfer | Paren. Ref.	Makes a parenthetical reference in the current document
	Transfer | Reference List	Makes a reference list item in the current document
Goes to the Catalog window.

Goes to the Record window.


Status bar

reads:

•	There is a total of fifteen records

•	The current record is the fourth

•	This is a record that has been found by the search engine

•	The date of the last modification of this record is November 4, 1997 10:38 p.m.

•	Source information is "Cobb, John B."

Note:	The first pane displays the total number of filtered records when filtering is active.

Note:	The second pane displays "Filtered" when filtering is active.

Note:	The third pane of the status bar can be customized by setting the Date and Time format in Preferences.

Note:	The fourth pane of the status bar can be customized by editing the Status Display template in the Style Editor.


Shortcut Keys

Editing text

Ctrl-Z	Undo

Ctrl-X	Cut

Ctrl-C	Copy

Ctrl-V	Paste

Del	Delete

File managing

Ctrl-O	Open

Ctrl-S	Save

Record commands

F5	Add a record

F6	Update a record

F7	Delete a record

F8	Cancel editing

Note:	To issue the menu commands using the keyboard, press the Alt key and the underlined letter of a menu command simultaneously. For example, to issue the "File | Exit SA Library" command, press the Alt key and the "F" key simultaneously and then press "x".


Quick Start 2: Entering data in the Record window

There are two ways to enter data: by entering sources individually through the Record window, or by importing data files.

Entering data using the Record window

By following these steps, you will learn such basic operations as entering data in fields, using popup menus, using InputAid, and generating reference items.

•  Click [image] to open a new, blank record.

•  In the Author field, type "Na, Doyoung" and press the tab key. The cursor moves to the next field.

•	Select "ed." and press  the tab key.

•	Press the tab key again to skip the Article title field.

•	In the Title field, type "Using SA Library"

•	Click the left mouse button in the Publisher field to locate the cursor.

•	Press the down arrow key to see the list of cities, select one.

•	Press ':' and press the down arrow key again to see the list of publishers. Select one. To modify the list, use InputAid. See Using InputAid.

•	In the Year field, type "1997"

•	If you do not see S.FNote (Short footnote) field, click [image] or [image] to make the field visible and go to the S.FNote field.

•	Click in the S.FNote field. That generates all citation entries. If you are using APA style, the field will remain empty.

•	The next box is larger than the others. This box displays the bibliographical, footnote, and reference list entries in turn. Try to click [image]. The field label changes.

•	Modify each field if necessary.

•	Save this newly entered record by clicking [image]. Done.

•	Click [image] to return to the Catalog window. You will see the record in the SourceList.

Note:	Exiting the Record window by clicking [image] or adding a new record by clicking [image] also automatically saves the modified record.

Note:	If you have modified a reference entry, it will remain in its modified form until you click [image] again. So if you further modify the Title for example, you should update the reference fields by clicking [image] or selecting the Update field command on the menu.

 Entering data by importing a data file


Quick Start 3: Entering data by importing a data file
Quick Start 3: Entering data importing a data file

There are two ways to enter data: by entering sources individually through the Record window, or by importing data files.

 Entering data using the Record window

Entering data by importing a data file

Importing a file would certainly save you a great deal of effort. You can import three types of data file: a file exported from Scholar's Aid 2.5, a Chicago style bibliography file, and an APA reference list file. These files must be RTF files.

The SA Library program package includes a sample bibliography file named "SAMPLE.RTF", which will be found in the DATA directory. This is a Chicago style bibliography file. After this lesson, you can delete the contents of this test database at once. So try the following to see how the import procedure works:

•	Select "File | New" to create a blank database.

•	Select the menu command "File | Import from..."

•	Select "Chicago style bibliography" in the File of type box.

•	Find "Sample.rtf" file in the Library directory

•	Select the file and click the Open button.

•	Click the OK button.

•	Wait for a second while SA Library converts the file.

You will now see that the SourceList in the Catalog window contains a number of new records.

•	Click the [image] button. This will opens a Save dialog box because the file is a new one and needs a name. Enter a new name for the new database and click the Save button.

Play with the database until you feel comfortable enough with the program to want to enter serious data.

To empty the database, select the menu command "Tools | Empty database."

Note:	You might need to modify your records in the Record window. To modify individual records, click [image].


Quick Start 4: Inserting citations in your document

Before attempting this operation, make sure that the correct word processor has been specified. To change word processor, select the menu command "File | Preferences" and click the "Transfer" tab.

•  Select an entry in the Catalog or Record window.

•  Click [image].

•  Enter a page number.

If you see that a footnote has been correctly inserted in your document, you are ready to use SA Library!

Happy Studying :-)

Note:	If you want to make endnotes instead of footnotes, check "Make endnote instead of footnote" in the "File | Preferences | Transfer."

Note:	(Bibliography) and [image] (Reference list) insert entries at the end of document. (Footnote), [image] (Short footnote), and [image] (Parenthetical reference) insert citations where the cursor is in your document.


Quick Start 1: Setting preferences to start using SA Library

The most important thing to do before using SA Library is setting your reference style and word processing program.

•	Select the "File | Preference" menu.

•	In the "General" window, choose a title mark style. If you want source titles in italics, select "Italic."

•	Select "Library" tab. Select a style as the default style. If you use APA style, select it here. Check "Headline-style Capitalization . . ." if the style you selected require it.

•	Select "Transfer" tab. Select a word processor. If you selected a WordPerfect version, you might need to fill the "Word processor path." Use the small button with a dot mark beside the box to locate the program.

•	Click the OK button.

Test if Scholar's Aid Library works with your word processor by clicking [image]. For more information about inserting citations in your document, click here.


RTF (Rich Text Format) file

This is a text file containing formatting codes.  Since almost all word processors can read and write files in this format, it is a useful means for transferring formatted documents from one word processing program to another. To make a RTF file, save a document as a RTF file from within your word processor.


Quick Start 5: Migrating Scholar's Aid 2.5 data to Scholar's Aid 3
Quick Start 5: Migrating Scholar's Aid 2.5 data to SA Library

LIBRARY data

In Scholar's Aid 2.5, export Library data including all elements. To do that:

•	Select "File | Export to…" and name the file "SA25ALL.RTF" (you can name it differently). Click "Save."

•	Select All elements and check "All records." Then, click "Export."

In SA Library:

•	Select "File | New" to make an empty LIBRARY file.

•	Select "File | Import from" and locate the file (SA25ALL.RTF in this tutorial).

•	Make sure "SA25 Exported RTF" is selected in the "Files of type" box.

•	Click "Open"

Note:	You might need to modify the data after the importing.

Note:	If you try to import an empty LIBRARY file, an error(not serious) will occur.


Preferences (General)

Select "Files | Preferences" to invoke the Preferences dialog box. There are three tabs: General, Library, and Transfer.

General

•  Title Mark

You can choose between Underline or Italics formatting for the titles of your bibliographical entries.

•  User name color

Select the color in which you wish your name to appear in the Splash window.

•  Date Format

Select one of the predefined formats or define one yourself (e.g., yyyy-m-d displays 1997-3-21; mm/dd/yy displays 03/21/97; and mmm d, yyyy displays Mar 21, 1997).

•  Time Format

Select one of the predefined formats or define one yourself (e.g., h:mm displays 13:53; hh:mm am/pm displays 01:53 pm; and h:mm:ss a/p displays 1:53:23 p).

 Library

 Transfer


Preferences (Library)

Select "Files | Preferences" to invoke the Preferences dialog box. There are three tabs: General, Library, and Transfer.

 General

Library

•  Multi-selection color:

You can select multiple sources by pressing the SPACE bar. Use this option to specify the color in which the selected sources will appear.

•  Default style:

Select a style that you use most frequently. When you create a new  database, this style will become the style for the database. You can specify a different style for the  database in the Style Editor.

•	Headline-style capitalization:

Check this box if the style you use (e.g., Chicago) requires headline-style capitalization for bibliography, footnote, and reference list entries.

•  Table grid height.

Set the height of the SourceList grid.

 Transfer


Preferences (Transfer)

Select "Files | Preferences" to invoke the Preferences dialog box. There are three tabs: General, Library, and Transfer.

 General

 Library

Transfer

•  Transfer to:

•  Word processor: If this box is checked, when you click one of the data transfer buttons ( [image], for example), SA Library will transfer the bibliographical entry to the word processor specified in the Word Processor field (if this is running).

•  Clipboard: If this box is checked, SA Library will copy the bibliographical entry to the clipboard, from which it can subsequently be pasted into a document loaded into your word processor. Use this option if you are using a word processor that is not supported by SA Library.

•  Word Processor:

Seven word processing programs are currently supported by Scholar’s Aid: Word 6.x, Word 7.x, Word 97, Word Pro 97, WordPerfect 6.x, WordPerfect 7.x, and WordPerfect 8.x.

•	Word processor path:

If SA Library cannot launch your word processor, specify the correct path in this box. To browse to your word processor, click the [image] button.

•  Make endnote instead of footnote:

Check this box to make your citations appear in the form of endnotes.


Tips and Recommendations

•	Use the right mouse button. This brings up a popup menu containing the commands that are available for the selected component. Your mouse travels a shorter way, too.

•	Use F1 for context sensitive help.

•	Use InputAid to modify popup lists for author names, subjects, etc.  See Using InputAid.

•	To help SA Library parse better when you import a bibliography file, make sure that bibliography entries have two spaces between data elements (e.g., author, title, publisher).

If you have tips to share with the others, email them to Doyoung Na (dna@scholarsaid.com).


Error Messages

Please report any problems you might have with SA Library to the author.

email: dna@scholarsaid.com

www.scholarsaid.com

Error communicating

Your word processor is not receiving commands from SA Library. Relaunch your word processor and check available memory. See if the problem can be solved by restarting Windows. In extreme cases, it might be necessary to reinstall your word processor.

Error: Creating Library database

SA Library is unable to create a database to export. Check available disk space and ensure that write protection is not enabled.

Error Exporting

An error has occurred during the exportation process. Check available disk space.

Error loading

You attempted to import an empty file or a file that has been opened by another application (e.g., your word processor). If the latter is the case, close the file in the other application and try to import again.

Error saving

SA Library cannot save the note database. Check available disk space and ensure that write protection is not enabled.

Open manually

SA Library has failed to find your word processing program. Specify the path to it in Preferences. Otherwise it will be necessary to open your word processor manually.

The beginning of file

You have reached the beginning of the database.

The end of file

You have reached the end of the database.


Registering SA Library

Register SA Library to get:

•	US$25 discount for Scholar's Aid 3 Pro

•	Fully formatted manual.

How to register

•	Visit www.scholarsaid.com/salibreg.htm

•	Just supply the user name, email address and the ProductID. (To know the user name and the ProductID, select the "Help | About" menu).


About

SA Library

Copyright © 1996, 1997 by Doyoung Na.

All rights reserved.

Features

Terms and conditions of use

•	SA Library is free software. SA Library is NOT in the public domain.

•	The author, Doyoung Na, retains sole ownership and copyright, and reserves exclusive rights to the software.

•  Technical support is available to registered users by email.

•  You may freely distribute this program package to others providing that it is not modified in any way and that such distribution is not effected with a view to any purpose involving money.

•  You must obtain written permission from the author of this program in order (1) to sell the program or (2) to distribute or use it for any commercial purpose whatsoever.

•  This program may have bugs.  Use it "As Is."

•  The author and distributors are not responsible for any damage, injury, or loss of data that might be caused by this program.

Registration

Your bug-reports and suggestions are always welcome.

Your input will be considered seriously.

A maintenence version is available for download at "http://www.scholarsaid.com/support.htm."

If you find a bug, consult "http://www.scholarsaid.com/sa3fix.htm" to see if it is a bug that has already been fixed. If the bug has not been fixed, please report it to the author.

Update

To get an updated version visit the web site "http://www.scholarsaid.com" or contact the author.

The Author

Doyoung Na, D.Miss. student

884 State Route 58

Ashland, OH 44805

dna@scholarsaid.com

If you have suggestions for the next version, email to Doyoung Na (dna@scholarsaid.com).


Using Scholar's Aid for study

Scholar's Aid is a specialized program conceived primarily for students and scholars who write academic documents. It was designed and written by a doctoral student who is himself engaged in research activities and who felt the need of a computer program that could facilitate the scholar's task. Like most people, he used to use word a processor to record his data and bibliography. In order to consult his material he would have to open a data file and search for the information he needed from the beginning of the file to the end, using the PageDown and PageUp keys. He would have to use the Find function of his word processor, using the "Find Next" command until he located the specific data he was looking for. When he had to make a footnote, he would have to comb through another document containing bibliographical information regarding the source, cut the relevant data from this document, paste it into his current document, and modify it so as to make a correct citation. Worse, when he wrote a lengthy paper, he would have to move back and forth to find which sources he had used in his paper and in what way. When he rearranged the contents, he would have to modify numerous footnotes. You know how that can make you suffer. He decided to write a program that would be able to take care of such tedious and time consuming tasks. Here are few examples of how Scholar's Aid can help you.

Finding Bibliographical data

Word processor	Scholar's Aid
You make one or more  bibliography files organized by subject or by author. I once saw a professor who maintained fifteen bibliography files by subject.  Problem: You have to open the file to find a source. If it is not there, you need to open another file until you see the source or discover it's not in your bibliography files.	Suppose you are looking for "Tillich, Systematic Theology." Press "T." Scholar's Aid already locates the first author whose name starts with "T." A few more letters will locate the author. You will see the title in the source list. That's it.

Organizing notes

Word processor	Scholar's Aid
You divide a file into several sections by subject or source. You keep several files. Enter data sequentially. You have to open a file and find the location where the new data should be inserted. Furthermore, the source of  your data (if any) should be included so that you can use it when you write a paper. You know you have to search for the source in the way described earlier.	Click a tab that represents a file. The data is organized hierarchically in a tree structure. Select a folder and press [image]. Enter data. Link it to its source by clicking [image]. Done.

Finding notes data

Word processor	Scholar's Aid
You use the find or search function of a word processor. To find subsequent occurrences, you have to click the FIND NEXT button. Most word processors do not support AND and OR operations.	Using a search engine that permits users AND, OR, and Bracketing operations. Ex. "CHURCH AND (GOD OR JESUS)"

Transfering data to a document

Word processor	Scholar's Aid
You cut text and paste it into your document. You might have to find the source from a bibliography file, cut the bibliographical entry, paste it in as a footnote, and modify it so as to make it look like a footnote.	When you need the data in your document, just select the text and press a button. Scholar's Aid transfers the text and makes a footnote with page number automatically like magic.

Finishing a document

Word processor	Scholar's Aid
You modify footnotes from the beginning according to the order of occurrence (e.g., footnote, short footnote, or Ibid.). There could be several hundreds or even thousands of these footnotes. If your thesis advisor asked you to change the order of contents, it would be an even worse nightmare. You frequently search back to find the first or the last occurrence of a source. You know there are more. :-(	PROJECT keeps track of all transactions between Scholar's Aid and your project. When you press the [image] button, Scholar's Aid rearranges all your footnotes and makes a bibliography or reference list at the end of the document. The only thing you have to do in addition is to keep smiling. :-)


Overview of Scholar's Aid 3 Pro

Components

Scholar's Aid has three main components: LIBRARY, NOTES, and PROJECT.

 The LIBRARY can be viewed in two ways: as a Catalog, or as a series of Records.

•  The Catalog window [picture] displays all your most important bibliographical data in an alphabetically sorted list. You can search through this list to locate a particular entry, or filter its contents according to selection criteria that you specify.

•  The Record window [picture] displays each bibliographical item as a separate record, enabling you to consult, edit and add entries.

•	The Style editor [picture] displays style settings, enabling you to edit styles and templates and to add your own if necessary.

 The NOTES [picture] displays your notes, and enables you to edit, organize, search, and add to them. The window is divided into three panes: a NoteTree displaying the logical organization of your notes in hierarchical form, a NoteList displaying the contents of whatever item is currently selected in the NoteTree (whether this be a specific note or a folder), and a configurable Preview window allowing you to see the first few lines of any note that is selected in the NoteList pane.

 The PROJECT manages  the specific project you’re working on, whether it be a dissertation or a scholarly article. The PROJECT records all transactions between Scholar's Aid and your word processor and determines the form of all citations in a document. It consists of two components: an Information window and a Reference window.

•	The Information window [picture] displays information about your project such as title, abstract, file name, style for the project, and schedule.

•	The Reference window [picture] displays all the references you have used for the project. You can search for a specific reference and find it in your word processor.

Pilot Buttons

When you launch Scholar’s Aid you will see a short toolbar consisting of four buttons docked to the top of the program window. The same toolbar will be visible in your word processor window when you switch to it. (This is an optional feature, and can be disabled.) The first three of these buttons invoke the LIBRARY, the NOTES and the PROJECT components of Scholar’s Aid respectively, while the fourth button switches you to your word processor.

See Features of  Scholar's Aid 3 Pro.


Features in Scholar's Aid 3

•	Easier, lighter, safer, and faster version of Scholar's Aid.

•	Incorporates DataGuard to protect your data when your system is turned off without saving.

•	There is now a PROJECT Section in addition to the LIBRARY and NOTES.  The PROJECT enables the user to maintain and keep track of all the sources used in a project (e.g., a dissertation).

•	Changeable data directory.

•	Context sensitive help. Just press F1.

LIBRARY

•  Optimized and tuned up database engine for a lighter, safer, and faster Scholar's Aid.

•	Unlimited number of records.

•	InputAid to help in entering repeated data such as author names and publication data.

•	Supporting Chicago, APA and MLA styles.

•	Scholar's Aid generates bibliography, reference list, footnote, endnote, short footnote, and parenthetical reference items automatically.

•	Scholar's Aid can import APA reference list files as well as Chicago and MLA bibliography files.

•	Scholar's Aid can import itemized data (from online databases).

•	You can customize the importing and exporting format in the Style Editor.

•	Added Reference List function.

NOTES [picture]

•	Unlimited length of note (limited by your computer system)

•	Unlimited number of note records.

•	KnowledgeSearcher, a very powerful search engine that searches for data within a note, note database file, or all note database files in the work directory.

•	You can navigate through the found notes. Scholar's Aid will highlight the keywords you have used for your search to make it easier for you to find exactly what you are looking for. There is an option that allows you to collect all the found notes.

•	Wider FileTab for more convenience.

•	Faster loading and saving.

PROJECT [picture, picture]

• 	AutoCitation that automatically decides the form of citation (full footnote, short footnote, or Ibid).

• 	Manages all sources and text used in projects.

• 	Manages project information and schedule.

•	Controls all citations in projects. For example, while writing a dissertation, you want to see how you used Tillich's Systematic Theology in your project. You can find all citations of the source within the Project as well as in your document. Also, the PROJECT can reformat all citations. When writing a paper or dissertation, it is very common to have to rearrange your text. When you do this, your footnote format should be changed to reflect its new position. You know that can be a very time consuming and painful task, especially when  the project is a big one. The PROJECT will look after all this for you. All you have to do is keep on writing.

See Overview of Scholar's Aid 3 Pro

See Using Scholar's Aid for study

See How to obtain Scholar's Aid 3


How to obtain Scholar's Aid 3 Pro
How to obtain Scholar's Aid 3

Benefits for purchasing Scholar's Aid 3 Pro or Scholar's Aid 3s

•	Unlimited technical support by email.

•	Free updates for one year.

•	30-day money back guarantee (Scholar's Aid 3 Pro only).

•	Fully formatted manual (Word or WordPerfect file format)

•	Discounts for upgrading.

Scholar's Aid 3s (Shareware)

US$49.

Discounts:

•	If you register SA3s within 30 days from the installation of SA3s, you save US$25.

•	If you are a registered user of Scholar's Aid 2.5, state it in the comments box of the registration software. If you are in the file, you get an additional US$15 discount.

•	If you paid any amount for Scholar's Aid 2.5 before December 31, 1997, it is free. Thank you for your support.

To get:

•	Visit http://www.scholarsaid.com

•	Download Scholar's Aid 3s

•	It expires after 60 days unless you install the key that unlocks the limitation.

Scholar's Aid 3 Pro

US$99

Discounts:

•	If you are a registered user of Scholar's Aid 2.5, you save US$50 and pay only US$49.

•	If you paid any amount for Scholar's Aid 2.5 before December 31, 1997, you save US$75 and pay only US$24.

•	If you are a registered user of Scholar's Aid 3s, you save US$75 and pay only US$24.

•	If you are a registered user of SA Library, you save US$25 and pay only US$74.

You can order through the Internet, by fax or by ordinary mail. The Scholar's Aid Library package includes order software. This program lets you send information directly and securely to the Scholar's Aid web server or prints a order form that you can fax or mail.

See How to order Scholar's Aid 3 Pro.


Secure transaction of the order information
Secure transaction of the registration data

The data will be encrypted by an unique algorithm before they leave your computer. No one can see the contents until they are decrypted by a specially designed program in a computer completely isolated from the Internet.


How to order Scholar's Aid 3 Pro

•  Select the menu command "Help | About Scholar's Aid 3 " and click either "Order through the Internet" or "Order by mail or fax."

•  Follow the instructions that will appear on the screen

Note:	Ordering through the Internet requires an Internet connection, so make sure you are connected to the Internet before clicking the Order button on the last page of the order program.

Note:	If you are eligible to get a discount, enter the discounted amount in the Amount field and explain why in the Comments field.

Note:	If you are ordering by fax or mail, make sure that you indicate the address where you wish your order number to be sent. If you provide an email address, you will receive the order tracking number by email.

Note:	You can change the transaction method by clicking [image].

Note:	In case you want to change your information after ordering, send an email to dna@scholarsaid.com.


Features

SA Library:

•  Manages all the entries contained in your bibliography.

•  Searches through bibliographical entries in a flash.

•  Inserts bibliography and reference list entries into your document.

•  Inserts a footnote / short footnote / parenthetical reference into your document automatically.

•  Imports entries from your bibliography file and reference list file (if it is in RTF format). You do not have to manually enter your entire bibliography into SA Library.  Simply import your bibliography file, and it is ready to use.

•	SA Library can import APA reference list files as well as Chicago and MLA bibliography files.

•	SA Library generates bibliography, reference list, footnote, endnote, short footnote, and parenthetical reference items automatically.

•  Exports entries to a file (RTF and TXT format) so that you can use it in your word processor. You can customize the output using the Style Editor.

•	Optimized and tuned up database engine for a lighter, safer, and faster SA Library.

•  Unlimited number of records.

•	InputAid to help in entering repeated data such as author names and publication data.

•	Supporting Chicago, APA and MLA styles.

•  And more

If you are interested in upgrading to Scholar's Aid 3, see Features of Scholar's Aid 3


Picture -  Catalog Window


Picture -  Record Window


Picture -  Style Editor


Picture - NOTES Window


Picture - PROJECT Information Window


Picture - PROJECT References Window