PMT – Personal Money Tracker -- Reference

Entering Transactions

To enter a transaction, tap on New at the Account List form. This brings up the Transaction Record Entry Form.

Date: Tap on this field to change the date. A standard Pilot Date selection dialogue is presented.

Reminder: if you check the box beside the alarm clock, a reminder will be displayed for this transaction. An additional filed appears to enter the number of days in advance you want the reminder (0 means you want it on the date you entered for the transaction). This is used for transaction entered in the future. For example, you might enter next month's rent today, and set an alarm to remind you a few days before that you need to actually pay your rent. Note that this field is only displayed if you have enabled reminders: see Preferences below.

Repeat: Tap on this field to repeat this transaction; this brings you to a repeat specification screen. You can specify that a transaction should be repeated every 1-6 weeks or months, beginning with the date you specify for the transaction, up to the end date you specify on the repeat form (if no end date is specified, repeats go up to the end of the current year). Repeated transactions are linked to each other. They are entered as separate transactions according to your specification, but if you edit or delete a member of a repeat transaction group, a dialogue will ask if you want to process only the current transaction, or the current and all future transactions. Transactions from earlier dates are not modified: if you want to change them you first select the earliest instance you wish to process. Repeat transactions are indicated in the Details display with the repeat icon beside the date. If you enter a number in the Check Num field, it is incremented for each repeat transaction PMT enters (this is useful if you are writing a series of post dated checks). Note: in earlier versions of PMT, repeat transactions were not linked. This was enhanced in version 4.0.

Category: When you begin entering a transaction, this field may be blank. It must be filled in before you hit Done. Tap the trigger to see the drop down list of accounts and categories. For most transactions, the Category is either an Income or an Expense account. The account you specify in Category will be increased by the number you specify in Amount (or decreased if the amount you specify is negative). Notice how once you select a category, the Category and Account labels change to indicate the effect the transaction will have.

Account: When you begin entering a transaction, this field is set to the account displayed on the Account List form. To change it, tap the trigger to see the drop down list of accounts and categories. For most transactions, Account will be set to the account against which the transaction was done (the bank account or credit card involved, or cash if it was a cash transaction). The account you specify in Account will be changed by the number you specify in Amount. Notice how the Category and Account labels change when you select different categories and accounts. The changed text indicates what effect the transaction will have on the selections you make in the Category and Account fields.

Description: As described in the Tutorial, you can use the Description drop down to enter a description for the item; this is especially useful for recurring descriptions (such as the name of a store you often shop at), and for creating sub-categories of the main category for the item.

Check Num: If a check was written, the Check Num field can be filled in to record the check number (the Nxt Check button sets the check number equal to one higher than the highest check number you have previously entered for the Account selected).

Cleared: If the transaction you are entering has already cleared in the specified Account, you can indicate this by checking this check box. Note: if you are transferring funds from one account to another, the cleared flag affects only the account from which the funds are being transferred, not the account into which the funds are going.

Amount: You can enter the numbers on the graffiti area, or you can tap on the corner of the graffiti area to bring up the keypad. Either enter a decimal point (2. 2.0 or 2.00 all mean $2.00), or enter the amount in cents (i.e. 200 means $2.00). If the amount needs to be negative, begin it with a - sign. For amounts in foreign currencies, see below.

Note: You can enter a note for the transaction. Up to 4 lines of 90 characters in total can be entered.

Done: When the entry is complete, tap Done.

Cancel: If you do not want to complete this transaction, tap Cancel.

Nxt Check: Tap this button to set the check number equal to one higher than the highest check number you have previously entered for the Account you have selected.

 

Account Transfers

As indicated above, most of the time the Category trigger is used to select either an income or an expense category. However, sometimes you need to make an entry that represents a transfer between accounts. The two most common examples are when you withdraw cash from the bank (transferring money from the bank account to the "cash account"), and when you pay a credit card bill (transferring money from the bank account to the credit card account).

To do this with PMT, just select the account into which you are transferring the funds as the Category. When you do this, notice the Category and Account labels change to indicate you are transferring funds. For example, to enter a cash withdrawal, select the Cash account under Category, and the bank account from which the withdrawal is being made under Account.

To pay a credit card bill (or other liability, like a loan), select the credit card as the Category, and the account from which the bill is being paid as the account. Again, the Category and Account labels will change to indicate what is happening. Note: in previous versions of PMT, paying a liability required the amount to be entered with a minus sign. From version 3.5 on, this is no longer necessary.

Starting Entries

As described in the Tutorial, when you first start using PMT, you already have some money in the bank, some cash in your pocket, and perhaps owe something on your credit card. The starting entries for these amounts (usually done on January first each year) are entered with the account involved (bank account, credit card name, and so on) in the Category field, and with the Account field set to Equity.

Split Transactions

Beginning with version 4.2, PMT supports Split Transactions. Split transactions are entries where the account is an asset or a liability, and more than one income or expense category applies. To enter a split transaction, use the "Split Category" menu command. The following screen appears:

Enter up to 5 amounts and categories for your split category transaction. Tap the Total button to display the total entered so far. To cancel the split, tap the No Split button. Tap Done when you are finished. You cannot enter the total for a split transaction: it is totaled from your individual entries.

 

Foreign Currencies

The currency for the transaction is set using the drop-down list trigger next to the amount. When first using PMT, only your local currency is defined. Tapping on the trigger, and then tapping on "Add.." on the drop-down list allows you to create new currency names. When you select a currency other than your local currency, an icon appears to the right of the currency name to allow you to enter the exchange rate.

For example, if you create a currency name for Yen, and select it for your transaction, then your form will look like this. Notice the icon to the right of the yen symbol. Tapping this icon allows you to enter the exchange rate for this transaction, from Yen into your local currency. If you do not enter an exchange rate, then the most recent rate available that you have entered for a previous transaction will be used.

Note that exchange rates are saved separately for each transaction. Entering an exchange rate for one transaction does not affect any other existing transactions. However, when new transactions are entered, PMT always looks for an exchange rate previously entered for the currency in question, closest to the date specified for the transaction being entered. If you do not enter an exchange rate for the new transaction, this is the rate PMT will use. If you do enter a rate, this is the rate PMT will initially present to you when you tap on the rate icon. For transactions entered in foreign currencies for local currency accounts, the original amount in the foreign currency and the exchange rate are preserved (and displayed when you show Details), but the transaction is converted into local currency for the Account list.

Accounts may be kept in a foreign currency. To do this, when you create the account (using the Edit Accounts menu command, or tapping on "Edit…" from the Category or Account drop-down lists), select the currency you want for the account. For accounts in a foreign currency, transactions will automatically be put into that currency, and you cannot change it: the currency name will be displayed without the selection trigger. When you do this, the account list always shows the original currency, but the balance sheet always converts the balance for this account into your local currency. See the Balances View section for more details on how foreign currency accounts are treated.

Note that you should enter the exchange rate even for transactions for foreign currency accounts. This is because even thought the account is being totaled in the foreign currency, PMT will use the exchange rate you enter for its balance sheet and income/expense statement calculations.

Looking at Details

The Account List view shows you all the entries for the account indicated in the top right of the widow. You can select which account you want to see by selecting it using the trigger at the top right of the window. This view shows you the date, category, and amount for each transaction. At the far right the running balance for the account is displayed, showing the effect of each transaction on the account balance. Scroll controls appear at the bottom right of the window to scroll through account list entries. To look at the description, check number, and cleared status of a particular transaction, tap the line to highlight its date, and then tap the Details button. You can also tap twice on the transaction you want to see, if the button says Edit because the double tap preference is set to Details. Scroll controls at the bottom right will allow you to move from one record to the next. Tap the Done button when you are finished.

The Details display also shows foreign currency information. For transactions entered in foreign currency, the Details display shows the amount in the foreign currency, the exchange rate, and the converted amount.

If a transaction is a member of a repeat group, the repeat icon is displayed next to the date.

 

The Balances View

The Account List view shows you all the transactions and the running balance for the selected account. Tapping the Balances button brings you to the Balances view. This gives you a balance sheet, that is a list of the balances for all the assets and liabilities, on the displayed date. To change the date for this view, use the Menu Balances Date command (see below for more details).

Tapping the Income/Expenses button displays an Income and Expense statement: a summary of all Income and Expenses as of the date selected for the report.

Budget Amounts

The Edit... entry of the Category and Account dropdown lists, and the Edit Accounts menu command let you create and/or edit your list of categories and accounts. You can enter a Budget Amount for the year, which is ignored for Assets and Liabilities, but which is used for Income and Expense categories with the Income/Expense statement. The amount displayed in the 2nd column of numbers is the budget amount, pro-rated to the end of the current month. So, for example, if your year starts January first, and the date for the display is some time in June, then the budget amount displayed will be one half the amount you entered for each category.

Note: the budget amount is pro-rated from the start of your accounting period. Your last accounting period ended when you used the Purge Transactions menu command (see below for details), or December 31st of last year if you haven’t used that command yet. So, for example, if you want your accounting period to begin September 1st, and have budget amounts prorated from that date, then use the Purge Transactions command, specifying August 31st as the purge until date. This will purge all transactions up to August 31st, create new Equity totals for September 1st, reset the Surplus/Deficit back to 0, and pro-rate your budget amounts from September 1st.

Foreign Currencies

PMT supports the entry of transactions in foreign currencies. For transactions entered in foreign currencies on accounts which are in local currency, the effect on the Balance Sheet and Income/Expense display are straightforward: PMT always uses the amount converted into your local currency, using the exchange rate you enter for each transaction.

For accounts kept in a foreign currency, the effect on the Balance Sheet and Income/Expense display is more involved. There are three considerations you need to be aware of.

First, when you enter income or expenses for a foreign currency account, the account is kept in the foreign currency, but the income or expense is always converted into local currency for the Balances view's Income/Expense statement. This is especially important to realize when currencies are fluctuating significantly.

For example, if your local currency is US dollars, and you have a credit card in British pounds, you can indicate this to PMT by selecting pounds as the currency when you create the credit card account. The Account list displays and totals for this credit card account will be displayed in £. If you buy a restaurant meal for £5.00 at an exchange rate of 1.62 to convert from £ to US$, then your credit card balance will go up by £5.00, and your restaurant expense will go up by US$8.10. If the next day you buy a meal for £5.00, but now the exchange rate has dropped to 1.4, then your credit card balance will go up by another £5.00, but your restaurant expense will only go up by US$7.00.

The second thing to know about PMT's handling for foreign currency is how a foreign account balance is displayed on the Balance Sheet. While the account balance is shown in foreign currency on the Account List, it is converted to local currency for the Balance Sheet. The conversion rate used is the most recent conversion rate available for the Balances Date you are using. In the above example, if these were the only two transactions on the credit card, then on the first day, the Balance Sheet would show the credit card balance as US$8.10. On the second day, it would show it as US$14.00 (i.e. £10.00 @ 1.4, the most recent exchange rate available). Notice that the balance is not $15.10, even though that amount of expense has been recorded.

Finally, as the above example shows, if you hold accounts in foreign currencies, changes in currency exchange rates can bring about gains or losses. For our hypothetical diner above, if he were using a US dollar credit card, each transaction would be charged in US$ at the exchange rate in effect for each transaction. So he would pay US$15.10 for the meals when he pays his bill, no matter what subsequently happens to the exchange rate. But since his credit card is in British pounds, if he pays off his credit card when the rate is only 1.4, it will only cost him $14.00 -- a gain of $1.10. On the other hand, if by the time he pays the bill the exchange rate has gone up to 1.7, it will cost him $17.00 to pay the bill, a loss of $1.90.

PMT tracks currency gains and losses separately from regular income and expenses. By default, gains or loses caused by holding accounts in foreign currencies are accounted for by adjusting the amount reported as Equity: currency gains will make this amount go up, currency loses will make it go down. If you want to have these gains or loses shown in an account other than Equity, there is a preference setting which will let you select the account you want to use (see below for details).

 

Reconciling Statements

Any Asset or Liability account can be reconciled to a bank statement with PMT. Select the account you want to reconcile on the Account List view (using the selector trigger on the top right of the window). Then tap on the Reconciliation Menu Command (by tapping the menu icon on the silk screen to the left of the graffiti area, and then tapping Reconciliation from the drop down menu). This brings up the Reconciliation view, shown above.

This shows the transaction details, and a check box for each transaction. For every item which has cleared on your bank or credit card statement, check the check box (tap it again to clear the check if you hit it by accident).

The Reconciliation form is positioned to the first item that is not marked as cleared already. Use the Next button to move to the next item after the current page that is not cleared.

If there are items on the statement missing from your records, use the New button to add them. Then mark them as cleared on the Reconciliation form. To edit an existing item, tap twice on it (it will be highlighted after the first tap).

When you are finished, tap the Done button. This will display the reconciled balance for the account, that is, the balance considering only those items marked as cleared. If everything has been done correctly, this should agree with the balance indicated on your statement. Tapping Ok on the confirmation causes your cleared checks to be saved; otherwise if you cancel out of the Reconciliation form your check box entries will be discarded.

For example, if the starting balance we entered was correct, and the bank statement has the Salary entry and one expense item cleared, then the bank statement balance will be $1400.00. PMT computes this and asks you to confirm it. If you tap OK, the cleared flags you set will be saved to the database. Tapping Cancel will bring you back to the Reconciliation form to make additional entries or corrections.

If the account you have reconciled is a Liability (e.g. a credit card), a new transaction entry is presented to you which represents payment in full of the account. If you are paying the bill in full, complete the form and it’s entered! If you are making a partial payment, change the amount to reflect the amount you are actually paying. If you are not paying the bill now, just tap Cancel (be sure to do this or you might enter a transaction by accident).

 

The Journal List

The Journal list is displayed using the Journal List Menu command. Where as the Account List shows all transactions associated with the selected account, the Journal List displays all transactions associated with a specific Description, no matter what accounts are used. Thus, the Journal list does not display a running account balance. Instead, it displays the Category and Account entries for each transaction, and the amount of the transaction. Selecting to display "All Transactions" allows you to display all transactions for all accounts, whether or not any description was entered. Note that the "Balances Date" menu command is available: this will position the list to the first date at or following the date you select. This allows you to see transactions within your desired date range, without having to do a lot of paging of transactions.

 

Menu Commands

Menu commands are presented in a context appropriate manner. Some forms have no menu commands at all; those that do have only those commands that are relevant to that form. Many menu commands have short cuts defined; the Copy and Paste commands use the standard C and P shortcuts.

Commands

Reconciliation: described above. Invoked from the Account List form, this command allows you to reconcile the selected account.

Journal List: Displays the Journal List described above

Balances Date: Sets the effective or "as of" date for the Balances view. Also used as the starting date for the first item displayed on the Account List view.

Select Month: Selecting a display month using this command causes balance sheet balances to be displayed as of the end of the selected month, and causes Income/Expense totals to be only for the month selected. Selecting a new effective date using the Balances Date command ends the month display mode.

Purge Transactions: All entries from the previous accounting period (usually the previous year) are totaled, starting entries posted to Equity are created for all Asset and Liability accounts for the start of the current accounting period, and all entries from the previous period are deleted. This command should be invoked sometime early in the new period, after all bank statements that include the previous period have been reconciled. When you invoke this command, a dialogue invites you to enter the date up to which you wish to purge your transactions. December 31st of the previous year is offered: tap the 31 to select it, or choose some other date if you want to purge your transactions for an accounting period different from the calendar year.

Export: Copy the currently displayed report to the Memopad database. This provides a way of sending this data to a non-Windows PC desktop computer. For Account or Journal list reports, the report begins with the transaction currently displayed at the top of the screen, a includes all subsequent transactions in the report, to a limit of 4,000 characters in the memopad record.

 

Edit

Clear Nxt Check: This command will reset to 0 the check number counter for the selected Account.

Copy: This command will copy the selected text to the clipboard. This command is useful to copy amounts from one PMT form to another, and to copy amounts between PMT and the calculator or other Palm Computing® connected organizer programs.

Copy Amount: The amount of the highlighted or displayed transaction is copied to the clipboard. This command is useful to copy amounts from one PMT form to another, and to copy amounts between PMT and the calculator or other Palm Computing® connected organizer programs.

Copy Transaction: If a record is highlighted on the Account List view, displayed using the Details button, or being edited, this command will make a duplicate of it. This is useful when transactions have similar details: you can copy the existing transaction using this command, and then edit the copy to change the appropriate details. If you edit a transaction, make changes, and then use this command, the changed version will be entered into the database, and the original copy will remain as it was.

Cut: This command will remove the selected text from the field, and copy it to the clipboard. This command is useful to copy amounts from one PMT form to another, and to copy amounts between PMT and the calculator or other Palm Computing® connected organizer programs.

Delete Transaction: If a record is highlighted on the Account List view, or displayed using the Details button, this command will delete it (subject to confirmation). If the record is a member of a repeat group, you will be asked if you want to delete only the current record, or the current and all future records. Past records are not deleted: if you want them deleted, go back and highlight the earliest instance you want deleted first.

Edit Accounts: This command brings you directly to the Account Edit dialogue. This is the same dialogue which is invoked when you select Edit... from the Category or Account drop down lists for a new transaction entry.

Edit Currencies: This command brings you directly to the Account Currencies dialogue. This is the same dialogue which is invoked when you select Edit... from currency drop down list for a new transaction entry.

Edit Transaction: If a record is highlighted on the Account List view, or displayed using the Details button, this command will allow you to change the information for the transaction. If the record is a member of a repeat group, you will be asked if you want to edit only the current record, or the current and all future records. Past records are not edited: if you want them edited, go back and highlight the earliest instance you want deleted first. When editing a group, you cannot set the date (by definition the other records all have different dates, the repeat status, or set the cleared flag. For any field that you change, that field in all future records in the group will be changed. Any fields you leave unchanged will not be copied into the other records of the group.

Graffiti: This command will display Graffiti help information. The display presented will be determined by the Graffiti shift state.

Paste: This command will insert text from the clipboard to the current cursor location. If text is selected, it will be replaced. Otherwise, the text is added to any other text already in the field, at the cursor. This command is useful to copy amounts from one PMT form to another, and to copy amounts between PMT and the calculator or other Palm Computing® connected organizer programs.

Select All: This command will select all the text in the current field (the one that contains the cursor).

Split Category: This command is used to enter split (i.e. multiple) categories for transactions. See above for details.

Undo: This command will undo the last field menu command. It has no effect if you have left the field in question.

 

Options

Lock: The Lock command brings you to a password screen that has a Proceed button. The first time you do this, enter a password on the graffiti pad (not on the keypad, only graffiti will work for passwords), and tap Proceed. After you confirm it, this is your PMT access code. From then on, every time you invoke Lock, you will then have to enter this code to get back into PMT (don’t forget it!) Also, every time the system date changes, you will have to re-enter your access code. This provides a limited access control for your financial data, without password protecting the whole handheld.

NoLock: The NoLock command erases your access code (you will have to enter one again the next time you want to use Lock), and disables the automatic locking which occurs whenever the date changes. The default condition when you first start PMT is NoLock.

Preferences...: The Preferences command brings up the Preferences dialogue described below.

Select DB…: This command allows you to maintain up to 9 PMT databases. It brings up the dialogue displayed below.

Free Mem: Displays the total unused memory in your Palm Computing® connected organizer.

About: Displays PMT’s about screen. If you aren’t sure if you installed the Shareware or Registered version, use the About command: the screen indicates which version you have.

 

Preferences

The dates and numbers displayed by PMT are formatted according to the handheld Format Preferences you have specified. The Country specified in your Preferences determines the currency symbol displayed, unless you use the Cur Sym field described below. If you want a different format, change your preference settings. Thousands separators are not used because display space is at a premium.

PMT also supports its own internal Preferences. The Preferences dialogue is invoked using the Options/Preferences menu command described above. Preferences are selected on more than one screen: taping the up and down buttons at the bottom right of the screen allows you to move from one to the other. When the Preferences menu command is invoked, the following dialogues are displayed:

 

Name: The name of the PMT database is displayed in this field. You can change this to any name you choose. Any combination of characters and spaces are valid. This name is displayed in the list of databases presented by the Select DB command (described below).

Cur Sym: This field allows you to specify your currency symbol. This is useful if your country is not on the handheld's country list in the Format Preferences. Up to 4 characters may be entered to be used as your currency symbol. PMT uses this symbol in a few situations where a currency symbol is displayed.

Show after: Check this box if the currency symbol you entered should be displayed following the amount; leave it unchecked if it should be displayed before the amount. This checkbox has no effect if nothing is entered in Cur Sym.

Amount Position: This field allows you to specify the position of the amount column on the Account List view. Increasing this value moves the column to the right, decreasing it moves the column to the left. The value must be from 60 to 130.

List days: This controls the number of days past the current date (i.e. the handheld's system date) for which transactions are displayed in an Account List. To see all transactions you have entered, leave the default (999). Or, for example, to see transactions listed only 7 days into the future, set this value to 7.

Scroll Lines: This controls the number of lines to scroll for the Account and Journal views when the scroll button is tapped.

Find Disabled: If you do not want the handheld’s system Find command to search the PMT databases, check this box. Use this option if you want to skip the PMT database in your search, or if system Find causes problems with PMT (problems have been reported for versions of PMT earlier than 2.0).

Backup Disabled: If checked, clears the backup setting for the PMTDB database. With this preference checked, the standard backup conduit will NOT create pmtdb.pdb in your backup directory when you HotSync. Use this setting if you do not want the pdb file created every time you HotSync (to speed up HotSync, for example). Be sure to clear this preference when you want a backup copy made. This preference is intended particularly for use with the PMT Conduit. When using the PMT Conduit, a CSV file containing the PMT database entries is created on the host PC, making the creation of the pmtdb.pdb file unnecessary.

Decimal Required: If checked, PMT will require the decimal point to be entered in order to enter decimal values. When not checked, PMT will interpret a numeric entry of 123 as 1.23. When checked, PMT will interpret a numeric entry of 123 as 123.00; 1.23 with the . entered explicitly is required in order specify a value of 1.23.

No Decimal Displayed: If checked, the decimal point will not be displayed in PMT reports.

Show 0 Income/Expense: If checked, all accounts are shown on the Income/Expense statement, even if their balance is 0.

Show Descr/Note: When this preference is not selected, the Account List shows the Category account for each transaction. When this preference is selected, the Description is displayed; if there is no Description (i.e. "none"), the Note text is displayed; if there is no Note text, the Category account is displayed. Description and Note text are clipped to fit the available space on the display.

Double tap for: tapping twice on an item on an account list will either display the details for the transaction, or invoke the edit function for the transaction. This preference allows you to select which it will be. Selecting Details will cause the button on the Account List to provide the Edit function; while selecting Edit will cause this button to provide the Details function.

Currency Change: changes in exchange rates for foreign currency accounts cause gains and loses. If you want these reflected on the Balance Sheet in an account other than Equity, use this preference setting to select the account you want to use (see the section on the Balances View above for more details on foreign currency handling).

Allow 0 amount: if checked, transactions can be edited with an amount of 0. By default PMT requires transactions to have an amount different from 0.

Display DB Name: if checked, displays the database name in some of the dialogue headers. This makes it easier to remember which database you are using when using the multi-database feature of PMT.

Reminders Enabled: if checked, reminders are enabled. A field to enter the time appears. The time is entered in hours and minutes using the 24-hour clock (e.g. 2:15 p.m. is entered as 14:15). At this time each day, PMT will check the primary database (additional databases do not support reminders) for transactions which have a reminder set. An alarm sounds and a reminder is displayed for any transaction with a reminder set for the current day. See below for more details.

Overdraft Warning: If you enable reminders, then a checkbox appears to enable overdraft warnings (described in detail below). If enabled, you can enter the number of days in advance for which you want the warning.

 

 Select DB

PMT supports the maintenance of up to 9 PMT databases. When you tap the Select DB option command, the following dialogue is displayed:

All existing databases are displayed. If you have renamed your database using the Name preference field, the name you entered is displayed (the above screen shot shows 2 PMT databases, one which was renamed to "Personal," the other renamed to "Business").

Cancel: Exit this dialogue

Open: To select a database, highlight it, and tap Open. PMT will work with this database until you select a different one. To create a new PMT database, highlight one of the "empty" entries, and tap Open.

Delete: To delete a database, highlight it and tap delete. Note that you cannot delete the database you are actively working with, and you cannot delete the first PMT database.

Copy: To make a copy of a database, highlight it and tap Copy. The highlighted database will be copied to the first empty slot. This feature can be especially useful at the start of a New Year. Before purging your entries from the previous year, if you want to save them, copy the database.

System Find

PMT supports the Palm Computing® connected organizer system find command. When you invoke find (by tapping the find icon on the silk screen to the right of the graffiti area), PMT will search its current database in the Note field of each transaction for the text you enter. The results dialogue will display the date of the transactions and the start of the Note text. Tapping the line will cause the PMT Details form to display the transaction specified. Tapping done will bring you back to the account list that was active before invoking the find request (which is not necessarily the account to which the found item belonged).

Note that if you have more than one PMT database, only the current or last one in use is searched by the find command.

PMT will not search the PMT database if it is locked (the Find results display will indicate this). If you want Find to skip the PMT database, use the Options/Preferences menu command to disable PMT’s Find support.

Note: problems using Find with PMT and versions of Palm OS™ older than 2.0 have been reported. If you experience this problem, use the Options/Preferences menu command to disable PMT’s Find support.

Reminders

PMT supports reminders. Check the reminders enabled preference (described above) to enable the reminder function. When this has been checked, transaction entry and edit dialogues have the alarm icon displayed as shown below:

If you check the alarm box (as shown above), a field will appear to enter the number of days. When entered this way, an alarm will sound and a reminder displayed for this transaction the number of days you indicate before the date of the transaction. The alarm icon is also displayed in the Details view of each transaction which has a reminder set. In the above example, a reminder will be displayed on September 1st, which looks like the example below:

Notice the Repeat button. This button is displayed if the reminder is set for one or more days before the transaction date. If you tap Repeat, the reminder will be repeated the next day.

Reminders also support overdraft warnings. If the overdraft warnings preference is enabled (as shown above), PMT will issue an overdraft warning for each asset account that has a negative balance the number of days in the future you specify. The warning looks like the example below:

© Copyright 1998, 1999 Charles Morris. All rights reserved. No part of this document may be reproduced without the expressed written consent of Charles Morris. PMT, Personal Money Tracker, and the PMT Conduit are trademarks of Charles Morris. Palm Computing and HotSync are registered trademarks, and Palm III and PalmPilot are trademarks of Palm Computing, Inc, 3Com Corporation, or its subsidiaries. All other brands and product names may be trademarks or registered trademarks of their respective holders.