4 - What's Happening |
Remember? User's Guide |
You view the list of events for a range of dates in windows created by selecting an item in the What's Happening menu. A new what's happening event list window is created if none exists otherwise the window closest to the front is used. You can create additional what's happening windows by holding down the shift key when you select a date range.
Most of the date ranges are self-explanatory with the exception of Of Interest. While the other date ranges display every occasion for the appropriate dates, Of Interest displays only those that you need to know about today (see: Occasion Types.) It eliminates the clutter and shows just the important stuff. The number of days displayed is determined by the largest "advance notification" period for all occasion types.
Press the option key while double-clicking on a calendar day number or date title to open a new window listing all the events for that date.
Most date range types initially display days relative to today's date. Using the small arrow buttons at the bottom of the window you can step forward and backward in time to view other dates. The window title changes to give you an idea of how far you have stepped from "today". You can jump directly to any date range using menu: What's Happening \ Other or the button between the two small arrows:
1. Date Range |
Choose the date range type here. This also determines the number of days shown. |
2. Today |
Select this to use today's date as the starting point for the date range. Well, it might not be the actual start date for the week and month ranges but it does determine the week or month shown. |
3. Arbitrary Date |
Select an arbitrary starting date using these pop-up menus. |
Date range adjustments are preserved when you save a window set (see: Window Sets below).
The title of the window indicates the range of days shown, in this case 7 days from today. The optional calendar at the top provides a quick overview of the date range and can be used to scroll to any date in the list with one click.
1. Date Line |
Summary of the range of dates displayed. |
2. Calendar Box |
Classic calendar style display of all dates in the range. Those with at least one occasion are bold or in the color of the highest priority occasion type (see: Occasion Types.) Today's date is enclosed in a box. Click on a day number to scroll to and highlight occasions for that date. The keyboard left and right arrow keys step from day to day. Double-click on a day number to start a new occasion for that date. |
3. Week Number |
When enabled via a General preference, this column shows the ISO Week Number. |
4. Disclosure Arrow |
Click here or select menu: What's Happening \ Hide/Show Calendar to toggle the Calendar Box on and off for this window. The calendar height is automatically adjusted to fit the number of days shown or turn off pref: What's Happening \ Automatically set and manually set the height by dragging the separator line up or down. |
5. Occasion List |
Scrolling list of all the occasions in the date range. The keyboard up and down arrow keys scroll one occasion at a time and the home/end/page up/page down keys work as you would expect. You can also use command-up/down for home/end and option-up/down for page up/page down. |
6. Date Range Controls |
These three buttons change the current date range. The right and left side buttons step the range forward or backward respectively, as do command-left/right arrow keys. Press the option key while clicking the arrows to advance by an entire year. The center button opens the menu: What's Happening \ Other... date range dialog. |
Only dates with occasions are listed. Each begins with a title line giving the full date followed by the occasion descriptions indented to allow room for occasion type prefixes. The indent is set to accommodate the longest prefix set in menu: Edit \ Occasion Types. For long descriptions, lines after the first are indented a little more.
Overdue persistent occasions, those you haven't mark completed since the last date they occurred, have " -- from X days ago" appended to their description, where 'X' is the number of days since they were due.
Click on a description to select it, or on a date title to select all of its occasions. Hold down the shift key while clicking to select additional items or the command key to toggle the selection for an item. Double-click on a description to view or change its definition, or on a date title to create a new occasion for that date. Selected occasion entries remain selected after you choose a new date range if they appear in both the old and new range.
File \ Print Dates
Print the entire event list in either a multicolumn or standard
calendar style format. You can adjust many aspects of these formats
via Preferences. NOTE: Calendar format looks best in landscape
(wide) rather than portrait (tall) page layout. Unfortunately, I
can't preselect this so be sure to click the appropriate Orientation
when you print.
File \ Export Dates
Save the entire list to a text file. The date, start time, type and
description of each occasion are saved in standard TAB delimited
format for use in other applications (see: Occasion
Files \ Exporting).
Edit \ Copy
Copies the definitions of the selected occasions to the clipboard in
both an internal format suitable for pasting into other
Remember? windows and in a TAB delimited text format that can
be pasted into other applications.
Occasions \ Mark Completed
Every selected occasion is advanced to the next occurrence after the
date selected. Mainly useful when you finish an occasion early or to
acknowledge overdue persistent occasions. Note that the occasion is
considered completed for the date selected and all prior dates as
well.
Occasions \ Edit
Open an Occasion window for every selected occasion to view or change
its definition.
Occasions \ Delete
Delete every selected occasion. Be careful! This removes every
occurrence of the occasion, past, present and future, not just those
for these specific dates.
Occasions \ Change Type to
The occasion type for each selected occasion is changed to the one
you choose in this submenu.
There is a special option available when printing the contents of a What's Happening window, printing multiples of the current date range. This setting is shown is the second print dialog, either at the bottom or in a separate tab labeled "Remember?" in recent versions of the LaserWriter printer driver as shown here:
Each successive printed date range begins on a new page with the date after the end of the previous. If you were printing the month of January and enter a value of 3 in this field you will print January, February and March. Using the 2-Up, 4-Up, etc. option available on some printers to print more than one page on each sheet of paper you can create a compact one page summary of your schedule for the next few months.
Select menu: What's Happening \ Desk Calendar for a simple reference calendar. It doesn't display occasion information but you may find it useful for quick date checks. Create multiple desk calendars by holding down the shift key while selecting the menu item.
Click on a day number to select it, double-click to create a new occasion or hold down the option key while double-clicking to view all occasions for that date.
Provides the same date range control buttons as what's happening windows.
These are saved groups of what's happening and desk calendar windows. The size and position of each window is saved as well as the exact date range including any forward or backward steps made with the date range controls. Window Sets let you specify a preferred arrangement of dates and windows when you open the application.
The first four items in menu: File \ Select Window Set select the set to display, the current set is marked with a checkmark. Switching to a different set first closes all open windows then opens those in the new set. If the new set doesn't exist you get a friendly message to that effect. Hold down the option key to change sets without opening or closing windows.
File \ Select Window Set \ Save This Set
Save the current arrangement of what's happening and desk calendar
windows in the current window set.
File \ Select Window Set \ Forget Saved
Discard the previously saved windows for the current set.
This set is displayed whenever you access the application and is the only one most people need. One of the first things you should do after installing the package is to create and save a Default set.
Pick a date range that is useful to you on a day to day basis, move and resize the window until you like it, then save the set. You can choose to open a desk calendar or additional what's happening windows if you want to get fancy. Feel free to change the Default set as often as you wish.
As if one was not enough, there are three additional sets that are used in special circumstances if you have saved them:
Startup |
This set is automatically selected at startup if there are occasions that you need to see. |
Alert |
Automatically selected when you launch the application from the pop-up alert window menu (see: Pop-Up Alerts\ Icon Menu Commands). |
User |
Used instead of the Default set if you hold down the shift key when opening the application. |
Only the Default set is required for day to day use, the rest are completely optional. Feel free to ignore them if you want to keep things simple.
Copyright ©1988-99 by Dave Warker, all rights reserved worldwide. |