Note that there needs to be designated default user to make the multi-user options available.
To add another user to your PocoMail:
The new user should enter requested information and continue with account setup as described in the following sections.
To set up one or more e-mail accounts, first go to PocoMail Menu - Tools, Accounts Setup (Quick Key F3).
If you followed the account wizard when you first installed PocoMail, you should already have one account set up. Unless you have changed the name, the default account name is "My Account". You may, of course, change this to any name you want. This name is only used within PocoMail to help you identify your accounts, it will not be sent out.
Click on New. A new General detail window will open. You should give the account a unique name, and fill in the account information. If you only want to check mail on this account occasionally, or not at all (for example to use as send-only account), make sure to uncheck the checkbox next to the new account's name on the left side of the window.
Note: If you leave the SMTP (outgoing mail server) information blank, PocoMail will attempt to use the default SMTP server set in Program Options - Sending Mail. If no default SMTP server is entered in the account set up, PocoMail will then attempt to use the POP (incoming mail) server to deliver mail.
If your e-mail provider requires you to use SMTP authentication, make sure to check off the Use Authentication box, and fill in the appropriate username and password.
Some ISPs or e-mail providers use a different port for their SMTP servers. One often used is Port 2525. In order to set up an SMTP server that uses a different port, add the port number to the end of the server setting, preceded by a colon.
Click on Optional. The Advanced POP Settings allows you to skip over messages of a certain size when downloading mail. If you use this option, you should probably also use the next one, which allows you to leave mail on the server for a specified number of days. These features are particularly useful if you have dial-up access and may receive the occasional large file. Rather than slowing down downloading the rest of your mail, you can skip the large file and retrieve it later from the server with PocoMail's View Mail on Server capability.
You can customize how you are alerted to new mail. You can choose to have the sound file (specified in Checking Mail) play or the new message alert box pop up or even both. Or neither.
Destination Mailboxes allows you to identify where you want the incoming mail for this account to be stored upon download, as well as where you want to keep the retained copy of any outgoing mail for this account. The default set up is Incoming mail to "In" box and Outgoing mail to the "Sent" box. However, you may set up other mailboxes and specify those as destination boxes. Once set up, these mailboxes are then available in the drop-down box in this window. Even more customization can be added with filters, which will be dealt with in another section.
The Other section lets you customize reply settings for this account. You can enter settings for:
Click on Virtual tab. If you use mail forwarding to forward several "virtual" accounts to one specific POP account, you can set from which addresses you will accept, and which address you will reject mail. This is particularly useful for people who share one POP mailbox, as in the following example:
Tom, and his brother, Mark, have numerous free webmail accounts, but can only afford one internet account and one computer. They've configured their webmail (i.e., virtual) accounts to forward all mail to the one internet POP account they share. In image below, you can see that all mail to Tom will be accepted (as this is Tom's PocoMail setup), while those to Mark will not. Mark's PocoMail account set up will be just the opposite of Tom's; he'll reject all mail to Tom, but accept all mail to Mark. (This works out well, especially as they are dating the same girl, but neither knows it.)
Click on Privacy tab. PocoMail's privacy settings allow you to use built-in message encryption, for both incoming and outgoing messages.
Be very careful when using this feature. If you should forget or lose the password, you will not be able to access any encrypted mail.
What's the difference between a mailbox and a folder?
In PocoMail, mailboxes are the file folders in which the pieces of correspondence - your e-mail messages - are kept. PocoMail folder, meanwhile, is like the file cabinet drawer into which the file folders are placed. Mail messages cannot be placed directly in a folder, but they can be placed into the mailbox that is inside the folder.
For example, if Tom receives mail from various girlfriends, and he wants to be sure not to mix them up (a disaster!), but he also doesn't want to clutter up his PocoMail Mailbox pane with an endless line of mailboxes named "Pamela," "Erika, "Candice," etc. (all this mail is probably encrypted, too), he may create a folder called, "Contacts." And in this folder, he would create separate mailboxes for each contact.
There are a couple of ways to create new folders or mailboxes.
Once you do this, a dialog box will appear and prompt you to name the folder or mailbox. Here's what Tom's Contacts Folder looks like now:
As you can see in this expanded view, Tom's contact mailboxes are all nestled in the "Contacts" Folder.
When you first create folders and mailboxes in PocoMail, they will always be created at the bottom of your mailbox pane. To rearrange the folder and mailboxes in alphabetical order in the mailbox pane, go to the PocoMail Menu and click on Mailbox, Refresh List of Mailboxes. This will also alphabetize the mailboxes in the folder.
To carry this on even further, you can also create folders with more mailboxes inside of other folders, so that they are "nested".
Remember that folders can contain only other mailboxes, and not messages, which belong solely in mailboxes.
Using Mailboxes and Folders assists you in keeping your mail in order, as well as keep the Mailbox Pane a less cluttered appearance. Later, you will see how this function is further complemented by PocoMail's dynamic filtering powers.
The following sections will follow the order of each Options screen or set of screens in Program Options.
These settings allow you to configure most of the options related to some basic operations:
These settings allow you to configure most of the options related to PocoMail startup operations:
PocoMail supports Multi-Users, meaning that more than one user can use the same installation of PocoMail without seeing the other users' mail and PocoMail setups. Use this section of the Startup Options to determine:
Only the default user can change these Multi-User Options.
This window lets you configure how PocoMail connects to the internet. You can:
PocoMail sets up default paths for the following directories:
However, you can set the location of these directories to other drives, directories or network shared directories.
Click on the folder drop down icon on the right of each directory field to browse for a folder. Alternatively, you may just type in the desired location, being sure to include the entire path, including the appropriate drive, if required.
One of PocoMail's strengths is it's filtering capabilities. With PocoMail, you will be able to auto-create simple incoming and outgoing mail filters by dragging and dropping a contact (address) on top of a mailbox in the mailbox pane.
If you choose to use this drag-and-drop filter function, the configuration options available are to creating a filter with actions that will:
Conversely, PocoMail also allows you to drag-and-drop a message onto a contact (address), to produce either of these actions:
What is a bounced message?
Sometimes referred to as a "redirected" message, and unlike a forwarded message, a bounced message is one which is sent from an original recipient to a third party with all original sender and recipient information intact. To the receiving third party, the message looks as it did when the original recipient downloaded it. This has the advantage of leaving the original sender's reply address intact so the third party may respond directly with a Reply-To action. The bounce function will not hide the identity of the original recipient as that information is still in the bounced message headers.
This screen specifies encoding options for messages and attachments.
Overwrite decoded attachments with the same name - Checking this box and specifying the file extensions to be overwritten will certainly help if you are used to getting revisions of documents. Instead of having multiple copies of the same document, you would only have one copy at any given time if it has the same exact name and extension each time you receive it. If you want all received and decoded attachments to overwrite files already present in the attachments directory then leave this field blank. Entering "DOC TXT CDR" will ensure that only attachments of type DOC, TXT and CDR will overwrite duplicate copies in the attachments folder.
Why you may want to overwrite a file: PocoMail's default process when receiving attachments with the same name is to append a number to the file name. For example, if you received weddingpicture.jpg from Aunt Emily on Wednesday, but she forgot she sent it to you, and sends it again on Thursday, PocoMail would automatically name Thursday's file weddingpicture1.jpg. If Aunty Emily, bless her, is very forgetful and keeps sending you this picture, you will end up with multiple copies of the same picture in your Attachments Directory, all sequentially numbered by PocoMail.
You can also specify how many lines of a message body will be retrieved when fetching only headers, used when viewing mail on server or for pre-download filters.
The following parameters may be set for checking mail:
If you use an anti-virus software program, you can set it up to automatically scan attached files when PocoMail downloads them.
You can set general Editing Options for sending mail.
You could use this function to customize mail to a few people. For example, if you wanted to invite six people to a picnic, you set the split message increment to one message. This would yield six totally customized e-mail invitations being sent, as well as six separate retained copies in your "Sent" mailbox. You'd better think twice about using this feature to customize a mailing list of 200! Read more about this feature in Sending Mail.
Configure how you want your mail to look when composing and sending.
The settings in this screen give you the choice regarding default composition settings that will affect new mail you write using the New Message command. PocoMail allows you to choose whether both your message and signature formats are styled, plain, or one of each.
Enabling some of all of these custom settings will make your default mail type styled mail.
What is the difference between styled and plain mail?
Plain mail is exactly that. When you compose messages, you can't use "special" characters or formats, such as italicizing, bolding or underlining text, or highlighting sections of your message with different colours. Any of these changes in formatting will make your message styled.
While most e-mail applications support viewing of styled mail, not all people like to receive styled mail and "turn off" their styled mail viewing. However, if you prefer to always compose styled mail, but are uncertain as to whether your recipient wants or is able to see styled mail, then you may want to send your message in both Plain and Styled, an option which PocoMail supports.
Mark messages in the index - You may specify "marks" that can be used to identify certain messages, describe an action that should be taken, or whatever you wish. Clicking on the colour bar to open the colour panel will allow you to customize the colours. Corresponding descriptive text can be entered into the fields provided.
Application colours can be customized from this screen. You can choose different "skins" from the Load and save skins drop down box or customize colours based on the skins and save them under a different name. Additionally, PocoMail has an auto-create skin function that allows you to choose a "base" colour and then make a new skin by clicking the Create button. As the PocoMail toolbar is really a collection of images, enabling the When saving copy images from current skin ensures that the current toolbar and images are saved with the custom settings. If this is not checked, the default PocoMail toolbar is used when that customized setting is next used. For more on customizing PocoMail's appearance take a look at the PocoMail Makeover section.
Choose the layout of your PocoMail panes.
Specify fonts and sizes as they will appear in the index list, preview and message panes. Note that the e-mail message fonts chosen here govern how e-mail will look in your Preview Pane. When composing mail in Just Plain, the default font that appears will be the proportional-space font specified here. However, what gets sent is a plain/text character set which will be seen by the recipient in whatever font is specified in their e-mail application.
You can configure how text is quoted in replies, and specify headers and footers for Reply, Forward and Bounced messages.
If you enable headers and/or footers for Reply, Forward or Bounced messages, you can customize the text by using the Tags provided. The information that the tags represent, and which is inserted in place of the tags at the time of composition, is based on information in the message being replied to, forwarded or bounced. For complete list of tags, take a look at Common Variable Tags.
Enabling Style quoted text will activate PocoMail's "generational" colour scheme when you have e-mail "conversations". What this means is that when you compose a reply to a message, the colours of the original text and your reply text will change depending upon the colours set in this screen. With each succeeding "generation" of replies, the colours will continue to shift. Besides breaking up the monotony of having all text in one colour, using this generational colour scheme will help you to better track who wrote what when.
You can also choose to italicize quoted text, which will only affect the quoted text, and not your current reply.
The colours will be active as you compose replies, and in your retained copies of the replies. The recipient will be unable to see these colours unless you send the message as styled.
Colour settings are customizable by clicking on the colour bars and specifying new colours.
These settings affect how the Index columns appear. You can also set up custom columns to be shown in the index pane.
PocoMail supports multiple address books. The default address book is named "Address".
Address books from other mail programs can be converted and imported into PocoMail. This is discussed in more detail in Managing Information.
This function is to assist you in finding a complete e-mail address when composing mail. You can choose to have PocoMail search the address book by name and e-mail address "properties" of a contact's profile in the address books.
When composing an e-mail, you may type in a few characters in the To:, cc: or bcc: fields, and PocoMail will automatically search based on the options chosen here. For every match option, PocoMail will return the full e-mail address in the appropriate field (To:, cc: or bcc:) You can enable any combination of options: from none (no matching at all) to all (highest sensitivity). This dynamic lookup can be disabled directly from Compose Window, under View menu.
These custom assignments allow you to assign Menu "quick" keys to Mailboxes. To assign a mailbox to a key combination, use the drop down box and highlight the mailbox desired, and click on it. The mailbox will appear in the assigned Menu box.
Use Ctrl+Alt instead of Shift+Ctrl - Check this box if you prefer to use the alternate key combination.
As a broad security measure, PocoMail allows you to set a password to control access to different areas of the program. You can choose to lock up PocoMail itself, by password protecting PocoMail on start-up; or password protect areas which impact the way you have configured PocoMail, such as Program Options, Accounts Setup, Filters or Scripts; or ensuring that no one can access your mail via the view mail on server function.
The Privacy Sheet can be used when you don't wish PocoMail to be accessible to others when you need to leave your computer for a short (or long) period of time. If you prefer to have PocoMail active, but not accessible because, for instance, you have it set to retrieve mail every 15 minutes, you can use the Privacy Sheet. Once enabled, you will see the gray bar in the status area of the PocoMail interface, named Privacy Sheet. If you click on the bar, the sheet rolls up and does a three-second countdown. If the sheet is not disabled in those three seconds, then it will be locked. PocoMail will only be accessible again once the privacy password is entered and the Unlock button pressed.
Protecting Individual Mailboxes
Although this feature is not part of Program Options, it bears mentioning that you can password protect individual mailboxes.
From the PocoMail Menu - Mailboxes, Mailbox Properties. A dialog box will prompt you to set passwords.
