Kalendar

The Kalendar application is designed to allow you to keep track of your appointments and lists of to-do tasks.

Overview

The kalendar screen consists of three or four regions depending on the view chosen. In any view, the top lefthand side of the screen contains a calendar navigator. In Day and Week view, the bottom lefthand side of the screen contains a day note editor. In Day view, the top righthand side of the screen contains a list of Day Events (including common calendar items). In all views rest of the righthand side of the screen contains appointments appropriate to the view selected.

Day View

The Day view displays appointments for the selected day. The day can be selected by pressing on a date on the month view calendar to the left of the window. From the day view, you can double-click with the left mouse button within the day display. Doing so on an existing appointment will allow you to edit that appointment. Doing so on a blank time slot will create a new appointment which, by default, starts at that time.

Week View

The Week View displays appointments for seven days from the currently selected day.

Month View

The Month View displays all appointments for the month of the currently selected day. From the month view, you can click with the middle mouse button on a specific day to bring up the Day View.

Year View

The Year View displays a colour coded chart showing all dates for which appointments,events and day notes exist. From the year view, you can click with the middle mouse button on a specific day to bring up the Day View.


Create/Edit Appointment

To create a new appointment, select New from the Appointment menu item. To edit an appointment, select it from the list by pressing once on the appointments subject text with the left mouse button, and then select Edit from the Appointment menu. Enter the subject text, select a start & end time and optionally enter a descriptive text and then press Okay. If you select an Alarm and pre-appointment start time, an alarm will be fired at the interval specified before the appointment is due to start. Selcting a sensitivity other than public will allow only users with the correct security access the ability to view the appointment.

View Appointment

To view an appointment, select it from the list by pressing once on the appointments subject text with the left mouse button, and then select View from the Appointments menu. The subject text, Start & Finish times and descriptive text will be displayed.

Delete Appointment

To delete an appointment, select it from the list by pressing once on the appointments subject text with the left mouse button, and then select Delete from the Appointment menu.

Alarms

When an alarm fires, you can dismiss it by pressing the Okay button, or you can make the alarm repeat 5 minutes later by pressing repeat.


To-Do List View

The To-Do List view displays a list of To-Do items and their priorities. To edit an item, double click with the left mouse button on the item.

Create/Edit To-Do Item

To create a new To-Do item, select New from the Tasks menu item. To edit a To-Do item, select it from the list by pressing once on the subject text with the left mouse button, and then select Edit from the Tasks menu. Enter the subject text, select a priority and optionally enter a descriptive text and then press Okay.

View To-Do Item

To view a To-Do item, select it from the list by pressing once on the items subject text with the left mouse button, and then select View from the Tasks menu. The subject text, Priority and descriptive text will be displayed.

Marking Items as Complete

To mark a To-Do item a completed, double click with the left mouse button on the region within the to-do list immediately before the subject. Completed items are marked with a 'Y'. These items are automatically removed when you next open Kalendar.

Delete To-Do Item

To delete a To-Do item, select it from the list by pressing once on the items subject text with the left mouse button, and then select Delete from the Tasks menu.


Repeating Items

Any appointment or Event can be made to repeat, either forever, or until a given date. There are three repeat intervals which repeat as follows :-
Yearly (Anually) - Repeats once a year on the date selected. Month By Day - Repeats each month on (or as near to as possible) the day of month selected. Month By Date - Repeats each month on the day of the week and week of the month specified (for example, the second thursday of the month).


Configure

The configure dialog is used to set up your displayed name, your e-mail address and your preferred date format.

Security

The security dialog is used to define who has access to your calendar and the level of access granted to them.
Appointment are defined as either public, business or personnal. All users, regardless of any security setting, can view public appointments, but only those users you wish to can view, add or delete business and/or personnal appointments.
To add a new user, enter their username in the edit box and press the add button.
To edit a users details, click on the user in the list of users, then check/uncheck the access rights. When happy, press the update button.
To delete a user, click on the user in the list of users, then press the delete button.

Tidy

The tidy option clears all appointments before the currently selected date, but prompts for confirmation first.


Notes

If another user can update a calendar that you wish to open (including your own), and currently has it open, then you will be placed in Read-Only mode. This means that you cannot update the calendar. When opening your own calendar in Read-Only mode, any alarms that fire cannot be marked as having fired, so will fire again next time you open your calendar and will continue to do so until you can get Read-Write access to your calendar.


Questions, Bugs, Pizza to Mark W J Redding