Work on resource planning in multiple project documents
As a rule, any company works on several resources at the same time, but has a limited number of resources that can be partly involved in many projects. Besides , very often , a resource turns overloaded and his tasks overlap one another . As a result, either one task or all of them remain unfinished.
To prevent such situations proper resource planning is crucial. You also need to competently allocate resources and plan their work in projects accordingly to projects priority. However, the bigger number of resources is the more complicated resource sharing becomes without the appropriate software.
The use of resource reports of the new ConceptDraw Project version from CS Odessa Corp. will help to get through these difficulties. They are Project Overview, Overallocated resources, Who Does What, Who Does What When and Cash flow reports on resources .
To get the list of resources involved in a project or projects use Project Overview report . As ConceptDraw Project supports multiple project documents, in this report, along with piles of information on projects, you can find the full list of resources involved in all projects collected in your document. And also, resources will be sorted by their types, whether it is a material resource or a worker.
To define resources involved in more than one task, or overloaded resources, Over allocated resources report can be used.
Generating such a report, you can choose the completion time period for any report, and specify the Gantt chart columns to be displayed in your report.

Using Who Does What report, you are allowed to work with the chosen resources. Generating such a report, you can choose the needed resources and look through their resource schedule including all the information on the tasks.

You can easily track occupancy of the overloaded resources in a project by using Who Does What When report, as all the overloaded resources in the report are marked red. It will also help you to define the total number of resources involved in the project for a specific period of time. In this report, you can choose the time interval for your report, i.e. you can define the time of a resource occupancy for a specific day, week, month, quarter, half a year or a year.

Further on, you can split your report on projects with resources involved, which will let you define to where extra resources should be moved or from which project they should be taken.

With the help of this report, you can also define the working schedule for your resources and the time the needed resource will be free.

To define costs for work of resources for a period of time you will need Cash flow on resources task. For instance, this report will help you calculate payment for all the employees involved in the project basing on the rates specified in the resource catalog. Here, it is not important for which time period the rate has been specified - an hour, a day or a month of work - in the report, the sum to be paid for a specified time period will be displayed. Also in the report, you can divide this sum according to the time interval you chose at generation of the report (day, week, month, quarter, half a year or year).
Thus, in addition to the convenient and visual Gantt chart, which allows to easily work with tasks, you get a well-considered and flexible system of reports. These reports will allow you to directly work with resources and costs of the project no problem.
You work on resource planning and sharing will be considerably simplified thanks to the use of resource reports in ConceptDraw Project.
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