![]() | Advanced Web Ranking User Guide |
This tutorial is intended to be used only after going through the Basic Tutorial. You will use the same project as in the Basic Tutorial, but you need to add the following search engines:
MSN
Yahoo
Also, you have to add a new keyword to your project:
advanced xml editor
And finally, add some extra URLs to be ranked:
www.peter.com
www.xmleditor.com
One of your clients wants to obtain a report that contains information about the rank evolution of his two websites - www.oxygenxml.com and www.xmleditor.com on Google and Altavista. He wants to see the results (the sites' position) when searching for "advanced xml editor" and "best xml editor". He requests that you send him the report by email in an attachment as a PDF file.
Here's what you need to do:
Create a new report using the [Edit Reports]->[New Report] menu. The New Report Template dialog box will appear. Type "Custom" in the Template Name edit box. This will be the name of our new project.
Select the Report Type tab where you can customize the report to fit your needs. Let's select from the dropdown list the Current Rank Report. You may also wish to give the report a suggestive title (it will appear on the first page on the printed report). Let's say "John Doe's Company Site Report".
Here you can set the destination of your new report. You can either save the report to a file, or you can send the report directly to your client by email.
Furthermore, you can attach text to your report before sending it to your customer. Select the "Email Text" tab and write your message.
Let's suppose your customer wants you to send this report by email. Of course you could generate the PDF report and then send it to him. But Advanced Web Ranking can do this for you if you check the "Send Report by Email" option. Before closing this dialog box, though, make sure you have enabled the "Generate this report after each update" option, so that the report be sent to your customer every time you update your project.
![]() | Click on the "Address Book" icon to add a new contact: |
First Name - John
Last Name - Doe
Email - john_doe@awr.com
Company - JohnXml Inc.
If you haven't configured your email settings yet, now you it's the best time for you to do it. Click here for more information.
Click OK to close the address book. To instruct Advanced Web Ranking to send the report to the newly added email address, all you need to do is add it to the "Send email to" list by selecting it from the "Available email addresses" list and then double-clicking on it.
Apart from the report title that will appear on the front page of your report, you can further personalize it by adding your company's header and footer. In order to do that, go to [Options]->[Headers and Footers]->[New header and Footer], or press Edit button beside the "Header and Footer" template in the "Report Type" tab of the "Report Preferences" dialog box.
Thus, you have customized you report by adding:
The Header
The Footer
Select the Search Engines tab - you can see there all the active search engines from your project. Uncheck the "Include all Search Engines" checkbox and choose from the list only Altavista and Google.
Select the Keywords tab or press the [Next>>] button. Uncheck the "Include all Keywords" checkbox and choose only "best xml editor" and "advanced xml editor".
Select the URLs tab or press the [Next>>] button. Uncheck the "Include all URLs" and select only "www.oxygenxml.com" and "www.xmleditor.com".
Now let's preview the report we just created by clicking on the "Preview" button. This will open a new window with the report. If everything looks good, you can generate the report, which will automatically send it to your client. You can do this now by clicking on the "Generate" button.
To generate this report later, use the [Report]->[Custom] menu from the menu bar.
Let's suppose Mr. John Doe wants to receive this report regularly - every day. No problem! Let Advanced Web Ranking take care of that!
Remember in the Basic Tutorial you scheduled the project to be updated every day at a selected hour (in step 2 from the Basic Tutorial). Now you have to set the message template to be used each time the project is updated. Use [Project]->[Project Settings] and select the Preferences tab. Select Custom from the Template dropdown list. Press OK to close the dialog box and to save all the settings of the project.
Now, every time the project is automatically updated, the report will be generated and sent to your client.
If you want to generate the report now, update your project (use the "Start update" icon from the toolbar).
That's it! I hope you enjoyed making your first custom report. You can create a report like this for each client.