Emailrobot can archive all incoming e-mail. To do this, you must select the mailbox(es) in which you will receive your e-mail. This can be done in 'Email Automation' in the Emailrobot Task Manager.
Step1: Activate the 'Emailrobot Task Manager' from the Emailrobot program group.
Step 2: Select 'Configure', and 'Email Automation' from the Emailrobot Task Manager menu. This will start up the Email Automation dialog, which allows you to specify from where Emailrobot should download the mail to process.
SMTP version only:
If you have Emailrobot for SMTP, you must now add the mailbox that Emailrobot should scan. Click 'Add' and specify mail server name, mailbox name, mailbox password and download interval.
After you have specified the mailbox(es) that Emailrobot should scan, click 'OK'.
Step 3: Select 'Task', and 'Add Inbound Script' from the menu. The Inbound Script Wizard will start up. Click 'Next' to continue on to the first page of the Wizard.
Step 4: Since you just want to archive the e-mail (i.e. not process particular fields in the message body into a database), you do not need to add any custom fields. Click 'Next'
Step 5: If you wish to archive all incoming e-mail, you do not need to set any conditions. Select 'Next'.
Step 6: Select the database you wish the data to be imported to. If you do not have a database and do not wish to create one, you can use the sample databases included with Emailrobot in the database subdirectory. Remember to set-up your database and an ODBC data source.
Step 7: Specify which e-mail fields you wish to import into which database fields. If you are using our sample database, select the 'E-mail.To' field from the current fields list box, and then select the 'To' field from the database fields list box. Then select the 'E-mail.CC' field and select the database field 'CC'. Do this for all e-mail fields.
Step 8: If you wish to send an auto reply you can specify one here.
Step 9: After Emailrobot has archived the e-mail, it still needs to be forwarded to a member of your organization. You must enter the e-mail address here.
Step 10: Now you must give the script a name and enter the file name to save the script in the Emailrobot\Scripts\file directory.
After creating the script, the Inbound Script Wizard will automatically start up the Task properties dialog. The Task properties dialog allows you to specify when the Emailrobot should run your script (=Task). You can specify to run it manually (From the menu Task, run now), each time e-mail is downloaded, or at scheduled intervals. After configuring, when you wish Emailrobot to run the script, click OK. Your task will now be listed in the main window of the Emailrobot Task manager.